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Item O1M E M O R A N D U M Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: January 3, 2012 SUBJECT: Monthly Activity Report for December 2011 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT DECEMBER, 2011 KEY WEST AIRPORT In December, passenger figures for November were compiled. During that month, the six airlines serving Key West International Airport carried a total of 56,062 passengers. This is a 9.9% increase over November of 2010. The year to date passenger totals are 613,953, up 19.24% over the same eleven month period of 2010. Preliminary plans were developed for the improvements to our passenger arrival area at Key West International Airport. The upgrades will include an additional bag belt, relocation the airline bag claim counter and expansion of the rest room facilities. These improvements are scheduled to be completed in October of this year. The Silver Liners (retired Eastern Airlines flight attendants) held their annual Flight to the North Pole in the new terminal again this year. More than 600 children (mostly of pre-school age) had a great time visiting with Mr. and Mrs. Claus, opening presents and having lunch at the Conch Flyer. MARATHON AIRPORT Proposed Customs & Border Protection Facility Project: Follow-up report to BOCC planned for February meeting. Updates to the Airport Certification Manual have been approved by FAA and are pending distribution. New Airport Emergency Plan document has been approved by FAA and copies are being printed for distribution. atment Plant expansion project located on the southeast end of the airport is proceeding. Wildlife Hazard Assessment: periodic seasonal observations are on-going. The Environmental Assessment Project associated with the runway relocation proposal: still awaiting receipt of FAA review comments. General Aviation (GA) Security Plan is being updated for current conditions. Special Events/Operations: th United States Air Force, 39 Rescue Squadron, and Canadian Air Force C-130 Aircraft conducted annual performance operations at the airport during the month. 1 EMPLOYEE SERVICES I. Website Updates (other than normal position vacancy updates, etc.): Benefits: Monthly newsletter Wellness Relevant changes regarding new providers BCBS/Envision Human Resources: Revised 3 job descriptions Personnel Policy Manual - II. TURNOVER NUMBERS TO DATE: Dec 2011 Turnover: .79% Turnover 2011: 11.86% Resignations: 2 Terminations: 1 Retired: 1 Deceased: 0 Layoffs: 0 III. Human Resources 301.47 cubic feet of County-wide records disposed. Surveying Counties on Sick/Annual/Holiday leave policies Completed two unemployment claims Applications: New applications 96 Re-submittals - 74 In-House submittals 8 Total 178 Referral information: Newspaper 13 Employment Agency 2 Friend 9 Relative 6 Walk-in 6 Channel 76 0 Internet 142 Total - 178 Risk Continuing of EMASS damage Continuing reconciliation of appraisals with coverages Benefits (Group/Workers Comp) Drafting of new enrollment form for opting out Being reviewed by Consultant Annual Actuarial (FS 112.08) submitted to State Imputed Income rates received for 2012 Domestic Partner distributed to payroll offices, etc. State approved Safety Program for discounted 2% on Wkrs comp program Distributed Mental Health Parity notifications Processed 152 enrollment forms received during open enrollment 2 Safety Safety Officer Position vacant Applicant chosen declined position re advertising BUDGET & FINANCE Budget Analysts: Reviewed and signed Contract summaries: 3 Updated and completed Capital Project History report of all projects funds with 304 funds Contracts Reviewed - 20 Reviewed and Posted Budget transfers -106 Prepared and Posted Resolutions 56 Incoming mail - 26 Outgoing mail 47 Prepared and compiled December 2011 agenda packet. Processed and submitted to Finance De and 911 State Grants reimbursement request. Processed and submitted to Finance Key Largo EMS & Ambulance Nov11 salary reimbursement. True-up Court Technology revenue & expenditure history, and prepare necessary resolution to adjust FY12 budget. Processed and submitted to Finance Dept, the 2011 Tax Increment payable to the City of Key West. Compiled/bound the FY12 Adopted Budget books for distribution and website publication. Finished budget book reports. Assembled FY12 Adopted operating and Capital project budget book. Answered GFOA budget questions about the FY12 book and sent the book to GFOA for distinguished budget award. Starting to update FY13 revenue schedules. Checking to make sure that our final FY11 fund balance estimates are in line. Grants: 2012 HSAB and BOCC line items contracts: Regular monitoring, collecting required documents, processing certifications; processed agenda item for sub- contract; addressed compliance requirements with several entities. 2012 State FDLE JAG grants: Regular monitoring 2012 RSAT: Regular monitoring 2011 Federal JAG grants: Regular monitoring 2011 State JAG and RSAT: Finished closing out all 2011 contracts Legislative affairs: Monitoring pending legislation. Ongoing discussions with calls to lobbyists on various issues. UASI: Processed agenda item resolution supporting efforts to change our Tier designation and preserve federal funding. 3 Trust for Public Land: Proposal pending. FHWA/TCSP Discretionary Grant Program: Prepared and submitted grant application; prepared agenda item. Strategic Plan: Discussed draft SP and Action Plan template with Personnel Division. Working with them to coordinate SP with performance plans/evaluations. Criminal Justice Mental Health Substance Abuse Implementation Grant: Continued monitoring of grant and match expenditures; review match spreadsheets from partners; reviewed/approved invoices; attended monthly council meeting; have been assigned to financial sustainability sub-committee; attend conference calls with DCF. Climate Leadership Summit: assisted on variety of tasks, prepared talking points, worked the summit. HSAB internal audit: Collected and provided all types of information and HSAB website information: Commenced with developing website with links to applications, submissions, funding amounts, etc. eCivis Grants Management Software: consideration of purchase, discussion with firm regarding purchase of software, various options and pricing, on-line tour, reference checks; preparation of agenda item. FEMA/Wilma: Processed invoice for Wilma. FEMA: Completed and submitted quarterly reports. Baker Act funding: Continued correspondence with LKMC seeking invoices and backup. 2011- completed drawdown requests. Purchasing Department: Totals for the month of December 2011 are as follows: Total purchase orders processed 210 Total orders placed for departments 91 Total orders entered for departments 90 Office Depot orders processed 85 Staples Orders processed 2 We opened 2 bids and processed another 4 which was average from the previous months. Addendums entered 2, contracts reviewed 24, and bills paid 4, and voided 11 purchase orders. We also processed 986 pieces of mail which was average from previous months. COMMUNITY SUPPORT SERVICES In-Home And Nutrition Services (IHNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 11/21/1112/20/11): As the contract year comes to a close the C-1 Congregate Mealsites are busier than ever, producing 1423 units, 248 units over the monthly goal. C-2 Home Delivered Meals totaled 2734, an increase of 146 units over last month, and 4 falling just short of the monthly goal of 2782 units/month. Both programs are within the target achievement range. In-Home Services (Information in this section is for the period 10/21/1111/20/11): III-E In-Home Respite: 211.5 units this period, 1129.25 units year-to-date, 135.53% year-to-date-achieved, 43.85% overachieved. One client has been moved to another program, and attrition should further reduce the overachievement. III-E Facility Respite: 328.25 units this period, 2846.5 units year to date, 77% year-to- date achieved, 14.68% underachieved, including a $10,000 de-obligation of funds under this contract. Outreach efforts are ongoing. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for November 2011: Case Management: 16.5 units for the month were produced; 59 units year-to- date. Homemaking: 141.75 units for the month were produced; 714 units year-to date. Home-Delivered Meals: 115 meals for the month were provided; 545 meals year- to-date. Personal Care: 60.5 units for the monthly were produced; 212 units year-to-date. Overall Program Achievement was 32.82%, 8.85% underachieved year-to-date. CCE (Community Care for the Elderly) for the period 10/21/1111/20/11 (reflecting the contract extension to 6/30/12 and the additional funding): Case Management: 27.25 units for the period and 174.75 units year-to-date. 24% achieved year-to-date. There are 180 clients on the waiting list. Intake: No units achieved and 14 units year-to-date. 39% achieved year-to-date. Chore: 0 units achieved and 0 units year-to-date. Homemaking: 465.75 units for the period and 2360.5 units year-to-date. 48% achieved year-to-date. There are 148 clients on the waiting list. Personal Care: 348.25 units for the period and 1700.5 units year-to-date. 57.77% achieved year-to-date. There are 65 clients on the waiting list. Respite: 48 units for the period and 150 units year-to-date. 37.1% achieved year to date. There are 25 clients on the waiting list. CCE overall is at 47.75% achievement, 6.08% over the target achievement level, due to the addition of six new clients. Service adjustments may be necessary in the future to reduce spending. AD11/20/11: 172.5 units were produced in the period and 1008.25 units year to date. 42.7% year-to-date achieved, 1.03 % overachieved for the contract year. One client has been moved to another program to eliminate the overachievement. There are two clients on the waiting list. HCE (Home Care for the Elderly Program) for the period 11/15/11 12/15/11: 13 billable units this period, 60 billable units year-to-date. 45.24% year-to-date achieved, 54.76% underachieved. We have enrolled new clients who will be generating more case management hours to report next month. Monroe County Transit Department Activity for December 2011 One-way trips provided: 1809 Unduplicated clients served: 246 5 Special Needs Clients registered: 499 Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the 5316 FDOT Grant for funding the Mobile Data Terminals/software for the Trapeze Dispatching and Reservation System. The awards and agreements will be brought to the board in the fall BOCC meetings. Deposited Revenue: $2024.25 Expenditures: $201,703.96 Percentage Spent Fiscal YTD: 34.9 % Community Support Services Incoming calls, provision of information and referrals 1,441 Unduplicated Welfare client households that received service 39 New Welfare cases receiving service 14 Low Income Home Energy Assistance Grant Program cases- 21 $5,050.00 Low Income Crisis Assistance cases 45 $8,582.84 Home and field visits 51 Office visits 312 Interesting Community Support Services Updates: 3 staff members attended the National Weatherization Training/Conference in New Orleans in December 2011. Bayshore Manor (BSM) private pay and 10 subsidized . BSM provided 403 hrs of OA3E respite care and 0 hours of Medicaid Waiver this month. Bayshore Manor has five OA3E clients. There is one pending application for residency. Revenue for December 2011 $39,533.88 Expenditures for the same period $87,298.60 Percentage of the budget spent year to date 24.22% LIBRARY Library usage figures are reflecting the increase in traffic and visitors throughout the Keys: November circulation reached 33,260 items, an increase of 14% over last year 30,174 Library customers made use of our onsite services, 9% more than the previous month E- focus of our patrons, strongly demonstrating the importance of our online presence 8,444 reference questions during the month were handled by Library staff, with an increasing number of those questions being received and answered via blog posts, e-mail and chat, the last two of which especially still continue to gain in popularity with patrons; the total reference figure showed an increase of 18% over the previous month 396 new Library cards were issued in the month, a 67% rise over last month 6,295 PC and Wi-Fi sessions were provided to the public in November The Library annual Food for Fines campaign, which ran from the day after Thanksgiving through Christmas Eve, was a great success as it has been since its 6 inception a number of years ago. In lieu of paying fines for overdue materials, patrons contributed non-perishable food items to be distributed to local food banks. Compared to the fines that were waived during this time, the return in donations to the project of food and cash was estimated to be at least three times that figure, and the results added up to a better Christmas for a number of our local families and an easing (albeit temporary) of the strain on the food banks. Our new fiscal year has begun, and Library spending is on pace with the year. EXTENSION SERVICES Number of services provided: 430 phone calls, 49 office visits, 17 visits to clients, 16 group teachings with 462 participants, 7 media submissions, and 658 publications distributed. Total Budget for FY 11/12: $189,306.00; Year to Date Expenditures and Encumbrances: $126,339.99; Remaining Balance: $62,966.01; Percentage of budget spent and/or encumbered year-to-date: 66%. The Extension Director accomplished the following activities: Participated in the NOAA Southeast & Caribbean Climate Change Extension and Outreach Community of Practice conference call to organize the 2012 workshop. This project has two main goals: 1) To facilitate exchanging information on hazard and climate vulnerability and resilience between state and local decision- makers and the scientific community; and 2) To develop guidance for an optimized decision support tool for local resiliency, based on existing assessment tools, that will help state and local decision-makers include climate change in hazards planning. Helped with preparations and attended the 3rd Annual Southeast Florida Regional Climate Change Compact Leadership Summit that was held at the Murray E. Nelson Government & Cultural Center in Key Largo on December 8 & 9. meeting in Marathon. Attended the Florida Keys National Marine Sanctuary Advisory Council meeting in Key West. The Environmental Horticulture Agent accomplished the following activities: Held three regional Rugose Spiraling Whitefly workshops. A total of 70 people attended. meeting. Twenty-five people were in attendance. Spoke about the Rugose Spiraling Whitefly at the Florida Keys Mosquito Control office, with 35 employees present. Held 27 individual interviews for the upcoming Master Gardener training class. Held six regional plant clinics with 15 Master Gardeners assisting 22 clientele. Made four site visits: two in Key West regarding the Rugose Spiraling Whitefly and St. Augustine turf decline; one on Sugarloaf Key regarding St. Augustine thatch build-up; and one on Big Pine Key regarding Mango tree decline. Administered six pesticide exams: three CORE, two Natural Areas, and one Public Health. The Family & Community Development Agent accomplished the following activities: 7 Finalized the Energy Efficiency and Conservation Strategy (EECS) for county operations. Helped to coordinate and attended the 3rd Annual Southeast Florida Regional Climate Change Compact Leadership Summit that was held at the Murray E. Nelson Government & Cultural Center in Key Largo on December 8 & 9. Held a Family & Community Development Advisory Committee meeting. The purpose of this meeting was to set direction for 2012 programming, which included setting program goals for next year and a discussion of community needs. The Agent gave current program updates and an analysis of where each program is to date. New members and elected board positions were appointed. EMERGENCY SERVICES Fire Rescue Updated additional Monroe County Fire Rescue Standard Operating Procedures Fire Marshal Attended a Development Review Committee meeting for development in the Upper Keys Reviewed numerous commercial plans for adherence to building and fire codes. Ongoing inspections at an 80-unit housing project in Key Largo Training Conducted a 40-hr State Certified Hydraulics Class Conducted Live Fire Training for Ocean Reef Conducted in-service training for the Ladder Truck at Station 9 Firefighters completed on-line continuing education for medical and fire Emergency Management Re-submitted revised Memorandum Of Agreement (MOA) to Florida International University (FIU) for their consideration regarding Monroe County sheltering Prepared and submitted Radiological Emergency Preparedness information for the 2012 Turkey Point Nuclear Power Plant Annual Letter of Certification to the State of Florida Department of Emergency Management Prepared Request for Proposal (RFP) to select a vendor to design and develop interoperable web-based emergency notification system Began revision of the Monroe County Mass Migration Plan (in conjunction with all municipal and other applicable entities) Attended training for State Phase 5 EM Constellation (State Mission Tracking System) that will be mandated for 2012 Hurricane Season. Trauma Star/EMS Implemented (Pilot) Wireless Tele-Medicine project with Ryder Trauma Center and Trauma Star. 8 Distributed Trauma Star Aerial Landing Zones Manuals to all Fire Stations and Apparatus. Implemented (Pilot) remote vital signs monitoring project with Ryder Trauma Center and Trauma Star. PUBLIC WORKS Pollution Control removed 30.87 tons of debris illegally dumped in County rights of way and 12.40 tons for other departments: (2,440 lbs. of brush from the Marathon Airport; 5,760 lbs. of debris from Marathon Public Works; 540 lbs. in the Upper Keys for the Road Department; 15,200 lbs. from the Key West Garage; Also removed/disposed of the old generator shed at the Key Largo Transfer Station which totaled 4,000 lbs. Household Hazardous Waste collected 25 car batteries, 20 S-SLA batteries, 14 power tool batteries, two gallons of alkaline batteries, 14 lithium-ions, 66 nickel- Cadmiums, three silver-oxide and 54 button batteries; also collected 15½ gallons of latex and crushed 207 fluorescent bulbs from various departments and homeowners Four events at the Nelson GC required a total of 99.5 hours of employee overtime Several staff members assisted w/the Climate Summit held at the Nelson GC Extensive electrical work performed for the Climate Summit at the Nelson GC including the addition of 10 outlets, additional outdoor lights and circuits. Installed push button gate lock for Judge Garcia Installed surveillance cameras at PK Garage for Fleet Management rd Under contract with 3 Generation Plumbing, the Key Largo Park Concession Stand and Bathrooms have been connected to the KLWTD sewer utility Under purchase order with All Southern, the Key Largo Park Duplex has been connected to the KLWTD sewer utility Installed shower at KL Park Volleyball court per request of Parks & Rec. Board Made repairs required by Park Safety Inspection Under a contract with JVA Engineering, the renovation of a portion of Card Sound Road at Tubby Creek was completed to Duck Key Transported 12 loads of free lime rock from Duck Key to the Crawl Key Fire Training site (for entrance road repair) and installed 2,000 lf of barrier screen Water main leak repaired at Big Pine Fire Station Fire Pump repairs completed at Key West Courthouse Restoration of artwork completed at Freeman Justice Center Maintenance, cleaning, and application of sealer to artwork on concrete surfaces, as well as staff training on applying sealer, completed at the African Cemetery Memorial at Higgs Beach Commenced implementation of energy conservation measures for the Jackson Square - Energy Retrofit Project 9 Stock Island Detention Center Roof Project is 60% complete For the month of November, 88.1% out of 101 Corrections requested work orders were completed within three days Montessori School continues voluntary painting at Higgs Beach Dog Park Upcoming special electronic (E-waste) recycling and household hazardous waste th (HHW) disposal events will be held January 7 at the County Public Works Yard, st 10600 Aviation Boulevard, Marathon; January 21 at the Key Largo Recycling th Center, 300 Magnolia St., MM 100.3; and January 28 at the Cudjoe Key Transfer Station, Blimp Road, MM 21.5 (free to unincorporated Monroe County, Key West, Marathon, Key Colony Beach, Layton, and Key Largo residents) ENGINEERING Upper Keys Bus Shelters Bus shelters installed on US 1 at Duck Key and Tavernier. Construction documents finalized and advertised for th bids. Bid opening scheduled for January 11. Negotiated construction engineering and inspection (CEI) scope and cost with AMEC Environment & Infrastructure (formerly MACTEC); task order on January agenda. US 1 Bayside Trail Reviewed proposed scope and cost estimate for addition of pedestrian bridge for Marvin Adams waterway and provided comments to Metric Engineering. Metric will revise and resubmit proposal. Watson Bridge Staff coordinating with CH2MHILL on design; provided traffic data and load rating calculations to consultant. No Name Key Bridge Emergency Repairs Staff prepared construction documents and forwarded to contractors to obtain construction cost proposals. th Proposals expected January 9. Staff prepared scope and obtained cost proposal from KCA for inspection services during construction; prepared amendment to Kisinger Campo contract. Pigeon Key Staff obtained cost proposal from Metric Engineering for Engineering Study/Preliminary Design for repairs to Pigeon Key Ramp. Task Order approved at December BOCC meeting. Doctors Arm Culverts EAC provided revised 100% drawings based on staff comments; Engineering staff preparing environmental permit application for submission to DEP. Staff preparing front end contract documents for County Attorney review and approval. Truman Bridge Widening Metric Engineering finalizing preliminary report; th expect delivery to County by January 13. Debri Monitoring Staff prepared Request for Proposals for Debris Monitoring services and received approval to advertise for responses at the December Bocc th Meeting. Response opening date is January 25. PROJECT MANAGEMENT ADA Pre-Proposal conference held 12-12-2011. Five (5) contractors attended. Bids opened 1-4-2012. 10 Conch Key Fire Station Columns poured (49). Building demolished. Laying out grade beams. Marathon Courthouse All work stopped due to discovery of hazardous material. -19-12 meeting. Stock Island Fire Station Proceeding with road abandonment. Crawl Key Fire Training Facility Currently drafting the RFP. Expected to be complete in January. Senior Project Manager Position Application period closed. Interviewing candidates. Customs/Border Patrol at Marathon AP Presentation to BOCC in February. Solar Water Heater Project Under contract. Construction to start in January. TDC PROJECTS W. Martello Fence NTP 12-15-11. Footers have been formed up. Concrete pour after K.W. City inspection. Some old fencing removed. Number of cacti removed. E. and W. Martello Brick and Mortar Restoration NTP issued 11-14-11. Mobilizing 1-16-12. TECHNICAL SERVICES We completed 209 work orders, rolled out new computers, continued to improve the content of our website, relocated our network services along with the Sherriff, Property Appraiser and Judicial Administration to the new internet connection in Miami, connected the Courthouse and Library in Marathon to the new fiber link to the EOC, installed a new SharePoint development server, updated library computers, finalized the 64 bit VPN solution, installed new domain controllers and DNS servers in Miami, and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 1051 Office visits: 326 New clients: 47 Field visits: 12 Benefits Delivery at Discharge: 8 Transportation program: Transportation calls: 655 Veterans transported: 198 Financial data: The financial data for the month of December totals $166,210.35 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. variable time frame in adjudicating awards. 11 GROWTH MANAGEMENT 12 $700,000.00 MONROE COUNTY GROWTH $600,000.00 MANAGEMENT REVENUE $500,000.00 NOVEMBER, 2011 $400,000.00 Upper Keys $300,000.00 Middle Keys $200,000.00 Lower Keys TOTAL $100,000.00 $0.00 * Does not include "BoatImprovement Fund" income -receipts only 13 MONROECOUNTY GROWTH MANAGEMENT REVENUE $28,620 NOVEMBER, 2011 $105,658 Upper Keys $140,795 Middle Keys Lower Keys Does not include "Boat Improvement Fund" income-receipts only Revenue 2012 vs. 2011 OfficeSeptember, '10September, '11October, '10October, '11November, '10November, '11FY'11-Nov., '10FY'12-Nov., '11 Upper Keys$118,519.88$96,733.39$106,766.95$92,490.70$149,289.00$105,657.74$256,055.95$198,148.44 Middle Keys$122,436.22$154,088.19$124,456.60$160,932.19$132,402.39$140,795.23$256,858.99$301,727.42 Lower Keys$22,429.03$27,168.82$19,313.60$103,458.88$18,626.60$28,620.12$37,940.20$132,079.00 TOTAL$263,385.13$277,990.40$250,537.15$356,881.77$300,317.99$275,073.09$550,855.14$631,954.86 * Does not include "Boat Improvement Fund" income - revenue from receipts only. 14 Marine Resources Office Channel Marker Program: 15 Month Channel Marker/Buoy Replacement Costs December 2010 $0.00 January 2011 $700.00 February $0.00 March $0.00 April $848.00 May $22,186.75 June $15,121.70 July $0.00 August $4,978.00 September $15,082.00 October $0.00 November $0.00 Total $58,916.45 Derelict Vessel Program: 16 Month Derelict Vessel Removal Costs December 2010 $10,015.00 January 2011 $15,437.00 February $9,175.98 March $11,781.00 April $3,000.00 May $67,303.00 June $500.00 July $45,728.00 August $19,422.22 September $10,945.00 October $300.00 November $12,700.00 Total $206,307.20 Vessel Pumpout Program: 17 Month Pumpout Revenue Clean Vessel Act Reimbursement Dec 2010 $60 Jan 2011 $430 Feb $270 March $360 $4,255 April $355 May $300 June $400 July $225 Aug $75 $3,459 Sept $0 Oct $0 Nov $0 $1,267 Total: $2,475 $8,981 18 CODE COMPLIANCE 19 1800 1608 1600 1400 1254 1223 1161 1200 1105 1068 1067 1053 1012 1000 853 839 829 800 600 400 180 165 162 157 153 141141 135135 200 131 115 109 0 TOTAL NEW CASESTOTAL INSPECTIONS COMPLETED 20 MIDDLE KEYS 21 LOWER KEYS GIS OFFICE ùñÂÉ£·®´ÜÆk´¼ÆªÃ±´É£Ð««ÃªÐ óØ¿¾·¬¿¬ Ó¿° Í½¿²²·²¹ Û²ª·®±²³»²¬¿´ Í»®ª·½» óÝ·¬§ ±º Õ»§ É»¬ Î»¼·¬®·½¬·²¹ óîðïî ß»®·¿´ Ð¸±¬± Ð®±¶»½¬ ÓÝÐßñÕ«½»®¿ ø³»»¬·²¹÷ óß»®·¿´ °¸±¬± ®»¯«»¬ ÍÚÎÐÝ ¼¿¬¿ »²¬®§ óÌ·»® Ñª»®´¿§ ¼¿¬¿ «°¼¿¬» øÌÜÎÝ÷ óÚ´»¨ Ê·»©»® øÙ×Í÷ ¼»ª»´±°³»²¬ óÚ·®» Î»½«» ¼¿¬¿ ´¿§»® ¿²¼ ³¿° ¾±±µ Ì·³³§ Ô»±²¿®¼ óÆ±²·²¹ñÌ·»® ¼¿¬¿ ®»¯«»¬ Ì¸» Ò¿¬«®» Ý±²»®ª¿²½§ óÓ×ß×ñß×ÝËÆ ³¿°°·²¹ óÍ¿º»¬§ Ø¿®¾±® ÜÐØ ³¿°°·²¹ñ¿²¿´§· óÍ»¿½¿³° ³¿°°·²¹ óÐ¿®¿¼·» Ð·¬ øÕ»§ Ô¿®¹±÷ ³¿°°·²¹ GIS Addressing 12 Address Assignments 22 BUILDING DEPARTMENT PERMITSINSPECTIONSPLAN REVIEW 3081,277782 Upper Keys 218731946 Middle Keys 57-131 Lower Keys 5832,0081,859 TOTAL 23 Inspections, FY 2012 vs. 2011 September, '10September, '11October, '10October, '11November, '10November, '11YTD - FY'11YTD - FY'12 Building8301,1988941,1529951,0131,8892,165 Plumb/Mech9479611,0987309157822,0131,512 Electrical362342355387281341636728 Total2,1392,5012,3472,2692,1912,1364,5384,405 24 Inspectors Total #Average-19 days Acker, Scott Upper Keys-Building32317.00 Albarran, Mike-Lower/Middle Keys-Electrical1739.11 Bowden, Mike-Lower/Middle Keys-Building24212.74 Kasprzak, Adam-Upper-Elec/Plumb/Mech/Bldg40921.53 Kostic, Harry-Lower/Middle Keys-Bldg & Plans Examiner271.42 Phinney, Tucker-Lower/Middle Keys-Building1688.84 Sellers, Corey-Upper/Middle/Lower-Plumb/Mech1216.37 Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech44023.16 Tugwell, Paul-Upper Keys-Plumbing/Mechanical1055.53 25 PLANNING & ENVIRONMENTAL RESOURCES CURRENT PLANNING CATEGORY Appeal to Planning Commission, In Progress .........................................................................2 Appeal to DOAH, In Progress .................................................................................................2 Alcoholic Beverage Permit, Applied .......................................................................................1 Alcoholic Beverage Permit, In Progress ..................................................................................1 Conditional Use, Major, Permit, In Progress ...........................................................................3 Conditional Use, Minor, Permit, Issued...................................................................................2 Conditional Use, Major Deviation In Progress ........................................................................1 Development Agreement, Completed ......................................................................................1 Development Agreement, In Progress .....................................................................................1 Public Assembly Permits, Applied ..........................................................................................2 Public Assembly Permits, Issued .............................................................................................2 Road Abandonment, In Progress .............................................................................................5 Setback Waiver, Administrative, Applied ...............................................................................1 Setback Waiver, Administrative, In Progress ..........................................................................1 Variance, Administrative, Applied ..........................................................................................1 Variance, Administrative, In Progress .....................................................................................1 Variance, Planning Commission, In Progress..........................................................................2 Permit Reviews .......................................................................................................................84 Pre-Application Conferences ...................................................................................................1 Historic Preservation Committee Applications .......................................................................1 26 Mixed Use Category LUD Map Amendment, In progress ........................................................................................1 MCC Text Amendment, In progress ........................................................................................11 MCC Text Amendment, Completed ........................................................................................7 ROGO related applications ROGO Exemptions, Applied ...................................................................................................3 ROGO Exemptions/Denials, Issued.........................................................................................3 Administrative Meetings Development Review Committee 2 meetings, 3 items Planning Commission Meeting 2 meetings, 4 items COMPREHENSIVE PLANNING CATEGORY Kathy Grasser, Comprehensive Planner COMPREHENSIVE PLAN AMENDMENTS Projects: Military Installation Area of Impact Overlay Meeting Notice Merge Project (12,000 ltrs) ..1 Attended: ......................................................1 COMPREHENSIVE PLAN UPDATE Meeting Attendance: In-house / Keith and Schnars Staff ........................................................................................2 BOCC Presentation ................................................................................................................1 Document Tracking: Technical Document Draft Evaluation and Appraisal Report Document Deliverables to Staff, PC, BOCC ...........................................................................................20 Contract Management: Budget Review .......................................................................................................................2 Invoice Review ......................................................................................................................6 Meeting Management ............................................................................................................2 TRAINING Staff Excel ......................................................................................................................................3 Personal Excel ......................................................................................................................................3 Project Management Classes .................................................................................................8 COMPREHENSIVE PLANNING - MITCH HARVEY 11/11 Development Review Committee Meetings ..........................................................................2 Planning Commission Meeting ..............................................................................................1 Planning Commission EAR Review ......................................................................................1 BOCC EAR Review .............................................................................................................1 Comp Plan Update teleconference with Keith & Schnars ....................................................2 Review of Keith & Schnars Invoices ....................................................................................2 Prepared AIS for Transient Unit Moratorium Amendment ...................................................1 Prepared AIS for Subarea Policy Amendment ......................................................................1 Lower Keys LCP for Community Meeting ...........................................................................1 27 Maritime Harbor Island staff review......................................................................................2 Comprehensive Planning staff meetings ................................................................................2 Responded to E-mails and phone calls .................................................................................10 ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW November 1 November 30, 2011 CATEGORY: Site Visits: Code Enforcement Referral ..................................................................................................9 Land Authority Referral .........................................................................................................4 Letter of Current Site Conditions Applications .....................................................................1 Permit Inspections/Final Bio Inspections ..............................................................................70 Written Correspondence/Biological Assessments: Code Enforcement Assessment Memo ..................................................................................4 Conditional Use Staff Report .................................................................................................2 GIS Map Assorted .................................................................................................................26 GOCEA Recording ................................................................................................................1 Interagency Coordination ACOE/SFWMD Mitigation .........................................................2 Letter of Understanding .........................................................................................................2 Other: Permit Application Review/Assessment-Plan Reviews Completed by Bio ..........................152 Meetings: Contractors Summit ...............................................................................................................1 Plan Review Process ..............................................................................................................4 Climate Compact ...................................................................................................................2 EcoWeek Summit Key West .................................................................................................1 MOCO Climate Change Advisory Comm .............................................................................1 Planning Commission ............................................................................................................1 Pre-Application Assorted ....................................................................................................4 Code Enforcement .................................................................................................................1 Other: Phone Calls [Estimated] .........................................................................................................400 Front Counter Walk Ins [Estimated] ......................................................................................200 Electronic Logging of Files [ELF] .........................................................................................Digital Map 28