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Item C15BOARD OF COUNTY COMMISSIONERS AGENDA TiEM S Y Meeting Date:. March 20. 2013 _ Division: Public WorkslBn 'eerie Bulk Item: Yes ., No �. Department: Project Man ement Staff Contact Person/Phone #: Je Barnett X44 Z 6 AGENDA ITEiVI WORDING. receipt of monthly report on change orders reviewed by the County Administrator's ice. ITEM BACKGROUND: There were four change orders considered and approved by the County Administrator and/or Deputy Administrator for the period beginning February 1 2013, and ending February 28, 2013 for a total of $9,283.11. There were no change orders denied. PREVIOUS RELEVANT BOCC ACTION:6 On September 9, 1998, Ordinance No. 026-1998 was adapted in order to provide that the County Administrator may approve separate, non -cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACTIAGREEMENT CHANGES: NIA STAFF RECOMMENDATIONS: NIA TOTAL COST; N/A Indirect Casts BUDGETED: Yes NIA No �.. IIIFFERENTiAL OF LOCAL PREFERENCE: NIA COST TO COUNTY: NIA REVENUE PRODUCING: Yes No X "PROVED BY: County Atty �. DOCUMENTATION: Included DISPOSITION. Revised 7/09 SOURCE OF S: NIA AMOUNT PER MONTH Year OMB/Purchasing Risk Management . X Not Required AGENDA ITEM # M cc N N 0 TO 3 W a me W Z U V U m E m E tQ E C m C C N N Lr E Es � E n N E u Q� CD M r C CD.8 CM .0 C Off La � VA aa� C �z a a v C> V V m42 mJ? m42 Z ''am r 0 +yr.� �y �. TI i+I �E V-4 4V E T �E v'! E C C 00 C C 0 0 C C 0 0 m m �.1 EE E 0 V a may = : N '"" Ju U Z(A42 0 = u ZUS422 -0 0 Z(h c v v cvi Orr N pCj E y c � [T [h tn V U V 0 o g * 0 � E E � 0 a fi V V V L- [rf cc N O H MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: ADA Compliance Segment #1 TO CONTRACTOR: Mailloux and Sons, Inc. 150015 Ave. Dr. F #103 Palmetto, FL 34221 The Contract is changed as follows: CHANGE ORDER NO: ? INITIATION DATE: 01124113 CONTRACT DATE: August 15, 2012 The original Qgritract-Su (Guaranteed Maximum Price) ................................... .........$450,o00&00 Net change by previously authorized Change Orders ........................... a............ ... ........$ 0.00 The LCgntract Sum (Guaranteed Maximum Price) prior to this Change order was ............. $ 450,000.00 The (9ontract S, ym3 (Guaranteed Ma)imum Price) will be (increased). (decreased) unchan ed by this Change Order ....... $ 0.00 The new LContract Sum (Guaranteed Maximum Pace) including this Change Order is... _...$ 450,000.00 The Contract Time will be Encreased (decreased) (unchanged) by .............................. 0... 181 Days The date of Substantial Completion as of the date of this Change Order Is...................August 11, 2013 Detailed description of change order and )ustfcation: This Cha Order reflects a no cost ire extension &LS-U-bsf8nffa1-0om- -pletion by 181 da s from Februa 2013 to A u 1 2013. Final Com etion shall be achieved in 31 da s ftregffer but no later than Se ember 11 2013. This Chaaae order includes a form a `Letter of Substantial Com lion of an Individual EacliftV which is to be comDleted after saM &eft is substantial! rom eta in addition to the Ce►fi#cafe of Substantial Corn letlon included in the Proiect Manual dated Mav 2012 Secfion 01027 which is to be corn eted when the entire ADA Corn ance S nt #1 is subs. --- - 0 llv Carnnlete. This change Order is 0.00% of the original contract price. Not valid until sl ned bv Q ner Architect fitapplicable), licable and Contractor CONTRACTOR: DIRECTOR PROJECT MANAGEMENT: DIRECTOR PUBLIC WORKWENG: COUNTY/DEPUTY ADMINISTRATO Z A0 ux and Sons, Inc. eft CS���e Date q11L1? 13o_rri�n esUDebbfe Frederick Date Change Order Attachment per Ordinance No. 0044999 • Change Order was not included in the original contract specifications. Yes ® No [Q If Yes, explanation: This ADA Compliance project is funded by a CD13G Award Grant which by Resolution NO, 376-2012 authodled the Monroe County Dousing Authodty to prepare and submit necessary budget amendments to the State of Rodda, Department of Economic Opporfunity, increasing ADA funding eligibility and extendfag the exWratlon date by nine months. The original contract documents, Section 1027 of the Project Manual r includes a Cemicaw of Substantial Completion for the dire prgect. Due to the project having multiple County facilities involved, a Certiffcate of Substantial Compledon needs to be prepared for each individual facilify. A revised Cerff cafe ended Leiter of Substantial Completion of an Individual' facility' has been established for use for this project: o Change Order was included in the original specifications. Yes E] No 0 If Yes, explanation of increase in price.- 0 Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes (:1 No Z If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes [] No 0 If no, explanation of why: There is no Project Architect hired by Monroe County on this project • Change Order is correcting an error or omission in design document. Yes 0No 0 Should a claim under the applicable professional liability policy be made? Yes E] No G] Explain: RESOLUTION NO. 376 12012 A RESOLUTION OF THE BOARD OF COUNTY CONMSSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE TRANSFER OF CDBG AWARD GRANT ACTIVITIES BETWEEN AWARDS TO INCRE ASE ADA FUNDING, CREATION AND FUNDING OF A NEW SHIP STRATEGY FOR SEWER CONNECTIONS AS A CONTINGENCY IN THE EVENT OF DEMAND FOR FUNDING EXCEEDS CDBG FUNDING AVAILABLE AND TO ENCUMBER MONROE COUNTY SHIP FUNDS FOR THIS PURPOSE AUTHORIZING STAFF TO PREPARE REQUEST FOR ADDITIONAL FUNDING; AND PROVIDING FOR AN EFFECTIVE BATE. WHEREAS, Monroe County has received two 2008 CDBG Disaster Recovery awards for implementation countywide; and WHEREAS, Disaster Recovery 2008 Faye Award will expire on 3/13/2013; and WHEREAS, Monroe County has received a Small Cities 2010 CDBG award for sewer connections in Monroe County which will expire 9129/2013, and it is estimated that there will be a surplus of over $300,000 in this award; and WHEREAS, under the Disaster Recovery 2008 CDBG awards countywide improvements related to the Americans with Disabilities Act (ADA) are an eligible activity but they not an eligible activity under Small Cities 2010 CDBG award funding; and WHEREAS, the County desires to transfer certain eligible activities presentlyder 2008 CDGB Disaster Re • • under Recovery awards to the Small Cities 2010 CDBG award which will enable the use of the $300,000 for eligible activities under the Small Cities 2010 CDBG award and which will free up funding under the 2008 CDBG Disaster Recovery award for ADA activities; and WHEREAS, in the event that sewer connection funding activities exceed current estimates, there are State Housing Initiative Partnership (SHIP) Pro am funds available as a contingency; and ,WHEREAS, there is over $140,000,000 in unspent 2005 and 2008 Disaster Recovery Funds as of October 2012 of which a portion will be reallocated to other jurisdictions, if left unused; and WHEREAS, those reallocated activities can be utilized for Count ADA and County Y and Village's of Islamorada sewer connections and other required set -asides; and WHEREAS, the above listed actions serve a public purpose NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Monroe County Florida, that the County hereby: : I. Authorizes the Monroe County Housing Authority to and submit the prepare necessary budget amendments to the State of Florida, Department of Economic Opportunity (DEO) for the 2008 CDBG Disaster Recover FAYE award y (Modification #4) and the Small Cities 2010 CDBG award to transfer eligible activity between awards to increase ADA funding; and to extend the CDBG Disaster Recovery 2008 FAYE Award by q months. 2. Approves the attached SHIP Homeownership Strategy - Sewer Connections and authorizes the Monroe County SHIP Program Administrator to encumber $75 000 of SHIP funding for this Strategy for the fiscal year 2012-2013. 3. Authorizes staff to prepare letters and presentations requesting additional Disaster Recovery Funding for ADA, sewer connections and other required set -asides and to utilize County lobbying firms to assist in securing additional funding. g 4. Authorizes the Monroe County Administrator and/or Mayor to execute the necessary documents to implement the above. PASSED AND ADOPTER by the Board of County Commissioners of Monroe County, Florida at a regular meeting of said Board on the 12"' day of December, 2012. Cr CIQ CD Mayor George y Nugent CD U •• . - Mayor Pro Tern Heather Carruthers --y 5 LLJ ti Commissioner Danny Kolhage s Commissioner David Rice Yes CD ' Commissioner Sylvia Murphy Yes C) � w AL: C` ANY HEAVILIN Clerk Ad Interim 47- �e�n�`--L� � �;--� k BDAi D OF �oLT T CDMiVIISSI� s NERS OF MONROE COUNTY, FLORIDA BY: . Deputy Clerk B Y: �C' �•�it��� or Aavyor if.. Nugent MONROE COUNTY ATTORNEY P OVED AS T FORM: 2 JrYee) ATrLEENE W. CASSEL ASSISTANT COUNTY ATTORNEY Date-- - j 7".. 2.... LETTER OF SUESTANTiAL COWLETYON OF AN EIMPADUAL FACILTY PROJECT: ADA Compliance Segment #1 CONTRACT FOR: ADA Renovations Facility# �,� CONTRACT DATE: August 15, 2012 Permit #: TO OWNER: Monroe County TO CONTRACTOR: Mailloux & Sons, Inc. 1100 Simonton St. 150015" Ave. Dr. E #103 Ivey west, Fl 33040 Palmetto, FL 34221 DATE OF ISSUANCE - PROJECT OR DESIGNATED PORTION SHALL INCLiIDE: The work performed for individual Facility # as described under this Contract has been reviewed and found., to the Owner's best knowledge, informa#ion and belief to be substantially complete. Individual Facility Substantial. Completion is the stage in the progress of the work when the work or designated portion. thereof is sufciently complete in accordance with the Contract Documents so the Owner can occupy or utilize the work for its intended use. The daze of Substantial Completion of the Project or portion thereof designated above is hereby established as which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all work in accordance with the Contract Documents. INSPECTOR (if used) BY DATE The Contractor will complete or cornett the Work on the list of items attached hereto within the above date of Substantial Completion. CONTRACTOR BY DATE The Owner accepts the Work or designated portion thereof as substantiafly complete and will assume full possession thereof at (time), on (date). BY ferry Barnett, Director Project Management DATE The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the work and ins�uraY�ce shad be as follows. - Note - O�mers and Conftetors legal and i numwe cownel .should detennine and review rnsumnce requirements and coverage. MEMORANDUM TO: Board of County Commissioners From: Debbie Frederick Deputy County Administrator Date: February 14, 2013 RE: Change orders Attached is a proposed change order for Mailloux and Sons, Inc. for the ADA Compliance Project segment #1. Change Order #1 is for a no cost time extension of 181 days changing the final date of completion from February 111 2013 to August 11, 2013. Final completion shall be achieved within 31 days thereafter but no later than September 117 2013. According to ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator inten s to approve this change order on Tuesday, February 19, 2013. Frederick Deputy County Administrator D LF: adc Campo-Abra From: Campo-Abra Sent: Thursday, February 14, 2013 12:31 PM To: County Commissioners and Aides Subject: Change Orders - ADA Compliance Project (Segments 1 and 2) Attachments: Change Order - ADA Compliance Project Segment #2.pdf; Change Order -- ADA Compliance Project Segment #l.pdf Please review the attached Change orders both submitted by Mailloux and Sons, Inc. for the ADA Compliance Projects Segments 1 and 2. Both are for no cost time extensions of 181 days. Please direct any questions to Ann Riger at extension 4439. Abra Campo Sr. Administrative Assistant Office of Monroe County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-205 Key West, FL 33040 Office: 305.292.4441 Fax: 305.292.4544 cam vo-abra @monroecounty-fl .00v APlease consider the environment before printing this email PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record, available to the public and media upon request. Your e-mail communication may be subject to public disclosure. I MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: ADA Compliance Segment #2 TO -CONTRACTOR: Maillo ux and Sons, Inc. 1500150 Ave. Dr. E # 103 Palmetto, FL 34221 The Contract is changed as follows: CHANGE ORDER NO: I INITIATION DATE: 01124113 CONTRACT DATE: May 16, 2012 The original Contract S(Guaranteed Maximum Price)............................................$433,590.00 Net change by previously authorized Change Orders ......... ..........................................$ 0.00 The Qontract Sum] (Guaranteed Maximum Price) prior to this Change order was.............$ 4339590.00 The Contract Su rrr (Guaranteed Maximum Price) will be (increased) (decreased) funchan d) by this Change Order ....... $ 0.00 The new Contract Sum (Guaranteed Maximum Price) including this Change Order is ....... $ 433,590.00 The Contract Time will be((increased) (decreased) (unchanged) by... ... ... ... ...... ... ... ... ... .. .. 151 Days The date of Substantial Completion as of the date of this Change Order is .................. August 11 , 2013 Detailed description of change order and justification: This Chance- Order mftects a -no cost time aden Mon for Substantial Comletion by 181 days. from Febru 11, 2013 to August 11. 2013. Final Corn letion shall be acf tleved within 31 da s thereafter but no later than .September 11, 2013. This Ch Order includes a form entitled `Letter of Substantial Gorn Lion of an Individual Facilit which is to be oam Ieted at%r each facilitv is substantial ete In add ' n to the Certrrrcate of Substantial Corn Lion included In the Manual dated JanM 20 f 2 Sech'an 01027 which is to be g feted when the entire ADA Gore liance S nt42 is substatrh`all corn te. This change Order is 0.0g°Ya of the on final contract pnoe. Not valid until si red ky Owner,_Architect if _g2R1icabIe1,, and Contractor CONTRACTOR. ao 3/11 Mail ux and Sons, l bate DIRECTOR PROJECT MANAGEMENT: j e . arutt / Date DIRECTOR PUBLIC WORKSIENG: �3 evin'Wilson - Date M COUNTY/DEPUTY ADMINISTRATOR: '/Debbie rederick bate Change Order Attachment per Ordinance No. 0044999 + Change Order was not included in the original contract specifications. Yes G3 No 0 if Yes, explanation: This ADA Compliance project is funded by a CDBG Award Grant which by ROSOlutron Igo. 376-2012 authorized the Mdnroe County Housing Authority to prepare and submit necessmy budget amendments to the State of Florida, Deparbnent of Economic opportunity, increasing ADA funding eligibility and extending the expiration date by nine months. The original contract docu►nents, Section 1027 of the Project Manual, includes a Certi#Icate of Su stanch! ConWleffon for the dire prq*L Due to the prqfect having muftipfe County factlrties involved, a Cert►gcate of Substarntial Completion needs to be prepared for each individual Facility, A revised Certificate entWed Metter of Substantial Completion of an Individual Facility' has been estabifshed far use for this project. • Change Order was included In the original specifications. Yes El No 0 If Yes, explanation of increase in price: 0 Change Order exceeds $25,000 or 5% of contrail price (whichever is greater). Yes El No 0 If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes El No 0 If no, explanation of why: There Is no Project Architect hired by honroe County on this project. • Change [order is correcting an error or omission In design document. Yes []No 0 Should a claim under the applicable professional liability policy be made? Yes El No G] Explain: RESOLUTION NO, 376 ,ail A RESOLUTION OF THE BOARD of COUNTY CONMSSIONER S OF M ONROE COUNTY, FLORIDA AUTHORIZING THE TRANSFER OF CDBG AWARD GRANT ACTIVITIES BETWEEN AWARDS TO INC REASE ADA FUNDING, CREATION AND FUNDING OF A NEW SHIP STRATE GY FOR SEWER CONNECTIONS AS A CONTINGENCY IN THE EVEN` OF DEMAND FOR FUNDING EXCEEDS CDBG FUNDING AVAILABLE AND TO ENCUMBER MONROE COUNTY SHIP FUNDS FOR THIS PURPOSE AUTHORIZING STAFF TO PREPARE REQUEST FOR ADDITIONAL 3 FUNDING; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Monroe County has- received two 2008 CDBG Disaster Recovery awards for implementation countywide; and w1EREAS, Disaster Recovery 2008 Faye Award will expire on 311312013; and wIIEREAS, Monroe County has received a Small Cities 2010 CDBG award for sewer connections in Monroe County which will expire 9/2912013, and it is estimated that there will be a surplus of over $300,000 in this award; and WHEREAS, under the Disaster Recovery 2008 CDBG awards countywide improvements related to the Americans with Disabilities Act (ADA) are an eligible activity but they not an eligible activity under Small Cities 2010 CDBG award funding; and WI3EREAS, the County desires to transfer certain eligible activities presentlyder 2008 CDGB Disaster Re • • under Recovery awards to the Small Cities 2010 CDBG award which will enable the use of the $300,000 for eligible activities under the Small Cities 2010 CDBG award and which will free up funding under the 2008 CDBG Disaster Recovery award for ADA activities; and WHEREAS, in the event that sewer connection funding activities exceed current estimates, there are State Housing Initiative Partnership g (SHIP) Program funds available as a contingency; and WHEREAS, there is over $140,000,000 in unspent 2005 and 2008 Disaster Recovery Funds as of October 2012 of which a portion will be reallocated to other jurisdictions, if left unused; and WHEREAS, those reallocated activities can be utilized for Count ADA and County y and villages of Islamorada sewer connections and other required set --asides; and WHEREAS, the above listed actions serve a public purpose I OW9 THEREFORE, BE IT RESOLVES?, b the Board of Count . � y Commissioners of Monroe County Florida, that the County hereby: : 1. Authorizes the Monroe Count Housing Authority y g y to prepare and submit the necessary budget amendments to the State of Florida, Department of Economic Opportunity (DEO) for the 2008 CDBG Disaster Recovery FAYE award (Modification #4) and the Small Cities 2010 CDBG award to transfer eligible activity between awards to increase ADA funding; and to extend the CDBG Disaster Reci Very 2008 FAYE Award by 9 months. 2. Approves the attached SHE' Homeownership Strategy -- Sewer Connections and authorizes the Monroe County SHIP Program Administrator to encumber $75 000 of SHIP funding for this Strategy for the fiscal year 2012--2013. 3. Authorizes staff to prepare letters and presentations requesting additional Disaster � g Recovery Funding for ADA, sewer connections and other required set -asides and to utilize County lobbying firms to assist in securing additional funding. g 4. Authorizes the Monroe County Administrator and/or Mayor to execute the necessary documents to implement the above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting of said Board on the 12`h day of December, 2012. Mayor G CD •• . - y Barge NugentYCFL--- C-) � Mayor Pro Tern Heather Carruthers Yes U- Commissioner Danny Kolhage Cornrniss'loner David Rice yes C7) CYN '-- Commissioner Syria Murphy Yes © w --' �- W CZ J R f AEAL: � AMY HEAVILIN, Clerk Ad Interim '" ` j--�—Kew&ge, I-erle BOARD OF COUNTY COMMISSIONERS OF f MONROE COUNTY, FLORIDA BY:. BY:.00i. _ Deputy Clerk Aayyor!George Nugent MONROE COUNTY ATTORNEY PIPOVED AS T FORM: ATILEENE W. CASSEL ASSISTANT COUNTY ATTORNEY 2 s FETTER OF SUBSTANTIAL CIIWLETION OF AN MI I DUAL FACIL'T3� PROJECT: ADA Compliance Segment #2 CONTRACT FOR-- AD,A► Renovations Facility# 3 CONTRACT DATE: May 16, 2012 Permit #: TO OWNER: ' Monroe County TO CONTRACTOR: Mailloux & Sons, Inc. 1100 Simonton St* 1500 15'hAve. Dr. E #103 Key West, Fl 33040 Palmetto, FL 34221 DATE OF ISSUANCE: PROJECT OR. DESIGNATED PORTION SHALL INCLUDE: The Work performed for individual Facility # as described under this Contract has been reviewed and found, to the Owner's best knowledge, information and belief, to be substantially complete. Individual Facility Substantial Completion is the stage in the progress of the Work when tho Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize lize the Work for its intended use. The date of Substantial Completion of the Project or portion thereof designated above is hereby established as which is also the date of commencement of applicable warranties required by the Contract Documents,, except as stated below: A list of items to be completed or conuted is attached hereto. The failure to include any items on such list does not alter the msponsibiliiy of the Contractor to complete all Work in accordance with the Contract Documents. INSPECTOR. (if used) al DATE The Contractor will complete or correct the 'work on the list of items attached hereto within the above date of Substantial Completion. CONTRACTOR BY DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof at Mime), on (date). owrER BY Jerry Barrett, Director P'r icd Management DATE The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work and insurance shall be as follows: Note - Owners and Conhvctors legal and insurance counsel should determine and review insurance requirements and coverage. MEMORANDUM TO: Board of County Commissioners From: Debbie Frederick Deputy County Administrator Date: February 14, 2013 FEE: Change orders Attached is a proposed change order for Mailloux and sons, Inc. for the ADA Compliance Project Segment #2. Change order #1 is for a no cost time extension of 181 days changing the final date of completion from February 11, 2013 to August 11, 2013. Final completion shall be achieved within 31 days thereafter but no later than September 111 2013. According to ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator intends to approve this change order on Tuesday, February 19, 2013. bie Frederick Deputy County Administrator DLF: adc Campo-Abra From: Campo-Abra Sent: Thursday, February 14, 2013 12:31 PM To: County Commissioners and Aides Subject: Change orders - ADA Compliance Project (Segments 1 and 2) Attachments: Change Order - ADA Compliance Project Segment #2.pdf; Change Order - ADA Compliance Project Segment #1.pdf Please review the attached Change Orders both submitted by Mailloux and Sons, Inc. for the ADA Compliance Projects Segments 1 and 2. Both are for no cost time extensions of 181 days. Please direct any questions to Ann Riger at extension 4439. Abra Campo Sr. Administrative Assistant Office of Monroe County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-205 Key west, FL 33040 Office: 305.292.4441 Fax: 305.292.4544 ca m Po --a b ra_@ m o n ro eco u ntv-f 1. a ov APlease consider the environment before printing this email. PLEASE NOTE: Florida has a very broad public records lava. Most written communications to or from the County regarding County business are public record, available to the public and media upon request. Your e-mail communication may be subject to public disclosure. 1 MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRAC17 CHANGE ORDER PROJECT TITLE: ADA Compfianoe Segment #3 To CONTRACTOR: Pedro Faloon Electrical Contractors; Inc. 31160 Avenue C Big line Key, FL 33043 The Contract is changed as follows: CHANGE ORDER NO: 1 INITIATION DATE: 01124113 CONTRACT DATE: August 15, 2012 The original contract sum (Guaranteed Mwdmurn Price)....... N. w........ a. &... •... w0 w.. 19w..i..,.4k.$259,833.35 Net change by peviously authorized Change Vrdersaq...■ ■..,aef.rtir.■.w■ auyo.■ •...il*. atr.weNrr ■r..�twe$ /� 0.00 The Contract Surn (Guaranteed MaAmum Price) prior to this Change order v�ras. w... r w . Y Y * ■ r 259,833.W The contract Sum (Guaranteed Mwdmurn Price) vWll be (increased) (decreased) Lunchpfflgo by this Change Order......0.00 The new Contract Surn (Guaranteed Maximum Price) including this change birder is.....,. 2591,833.3 The Contract Time will be [increased (decreased) (unchanged) by..... a ......... w w ... a .. w ......... r 181 Days The date of Substantial completion as of the date of this change Order is .................. August 11, 2013 Detailed descriPtion of change order and Justification: 7hfs Qa" Order infects no u i ■e gAgaft&-LubMv.Waf ggMgkh&nbv 181 S MLm-EftmM 11 2013 to A ugust 11 2013. Feral Coln a # ' at frleved 31 der Hieren &&M&.r f 1 20 3. This gft@M.rder i dudes a ftm kaffleg Teftr of &ubsWWa1 n of an !nd dqa1,Fad11W Mich is to be completed ate- gqM fadift is sob nd 1 ga ete in goLifion to ft ge.M&.aba of Sob ComDleffon inoluded In the P..—--- roled Manual dated Ala 12 S ion o 1 Q2T MhM is corn led when the entire ADA lianoe &gWLntj2gM&q1s sob teaowU.corn te. This chap a Ordgr is 0.00% of the o final contract ce. Not valid until signed ov�mer Archiec# rf ieable and ContlagLor CONTRACTOR: DIRECTOR PROJECT MANAGEMENT: DIRECTOR PUBLIC WORKStENG: COUNTYIDEPUTY ADMINISTRA Pedro Falcon Electrical Co irAMMM xm WrjW �� Ji + T E 99 J4W.-O,- aoi3 inc. , Date —' Date C ge �Mer Aitaehment per -rd�nceNo:--- 0 Change Order was not included in the original contract specifications. Yes 0 No 0 If Yes, explanation: This ADA ConWlbrnce pmJect is funded by a CDBG Award Grant which by Resofuion N& 37&2012 authodzed the None CounW Homing AnfhodW to prepare and subing necessary budget amendments to the State of Ronda, Deparbnent of Econotnfo nity, increasing ADA funding elf+ bilify and"tending the ex#ra#fon `e" by nine nxmffis. The odginaJ contract docummia, Secifon 1027 of Me PrVect Manus, inch a CertH%ate of Substa�al Canpletion Mr the entire project Due to the prqJect having multiple County facilltles involved, a Certificate of Comp"on need to be prepared for each indtvfdual facility. A revised Ceriiflcaft erlgitled `Leer of Substantial ComWletbn of an (ndfvldua! FacflKy' has been established fvr use for this Project + Change Grader was included in the original specifications. Yes El No 0 If Yes, explanation of increase in price: * Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes [] No 0 If Yes, explanation as to why it is not -subject for a calling for bids: 0 Project architect approves the change order. Yes [:1 No 0 if no, explanation of why: There is no PhnJect Architect hired by Monroe County on this project Change Order is correcting an error or omission in design document. lies E]No [D Should a claim under the applicable professional liability policy be made? Yes 0 No 0 Explain: RE8ON NO376 L �JTl r � 2012 A RESOLUTION OF THE BOARD OF COUNTY CONMSSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE TRANSFER OF CDBG AWARD GRANT ACTIVITIES BETWEEN AWARDS TO INCREASE ADA FUNDING9 CREATION AND FUNDING OF A NEW SAP STRATEGY FOR SEWER CONNECTIONS -AS A CONTINGENCY IN THE EVENT OF DENUND FOR FUNDING EXCEEDS CDBG FUNDING AVAILABLE AND TO ENCUMMER MONROE COUNTy SHIP FINDS FOR TE9S PURPOSE,, AUTHORIZING STAFF TO PREPARE REQUEST FOR ADDITIONAL, LNG; AND PROVIDING FOR AN EFFECTIVE BATE, WHEREAS, Monroe County has received two 2008 CDBG Disaster Recovery awards for innplernentation countywide; and WHEREAS, Disaster Recovery 2008 Faye Award will expire on 3113I2013; and WHEREAS, Monroe County has received a Small Cities 2010 CDBG award for sewer connections in Monroe County which will expire 9/29/201.3, and it is estimated that there will be a surplus of over $300,000 in this award; and 11 H READS, under the Disaster Recovery 2008 CDBG awards countywide improvements related to the Americans with Disabilities Act (ADA.) are an eligible activity but they not an eligible activity under Small Cities 2010 CDBG award funding; and WDEREAS, the County desires to transfer certain eligible activities presently under 2008 CDGB Disaster Recovery awards to the Small Cities 2010 CDBG award which will enable the use of the $300,000 for eligible activities under the Small Cities 2010 CDBG award and which will free up funding under the 2008 CDBG Disaster Recovery award for ADA activities; and WHEREAS, in the event that sewer connection funding activities exceed current estimates, there are State Dousing Initiative Partnership (SHIP) Program funds available as a contingency; and WHEREAS, there is over $140,000,000 in unspent 2005 and 2008 Disaster Recovery . f1 Funds as of October 2012 of which a portion will be reallocated to other jurisdictions? if left unused; and WHEREAS, those reallocated activities can be utilized for County ADA and. County and Vil lages of Islamorada surer connections and other required set -as ides; and WI�EREAS, the above listed actions serve a public purpose cmb NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Monroe County Florida, that the County hereby: 1. Authorizes the Monroe County Hous ing Authority to prepare and subunit the necessary budget amendments to the State of Florida, Department of Economic Opportunity (DECK) for the 2008 CDBG Disaster recovery FAYE award (Modification #4) and the Small Cities 2010 CDBG award to transfer eligible activity between awards to increase ADA funding; and to -extend the CDBG .Disaster Recivery 2008 FAYE Award by 9 months, 2. Approves the attached SHIP Homeownership Strategy - Sewer Connections and authorizes the Monroe County SHIP Program Adn�strator to encumber75,C] of SIE' funding for this Strategy for the fiscal year 2012-2013. 3. Authorizes staff to prepare letters and presentations requesting additional Disaster Recovery Funding for ADA, sewer connections and other required set -asides and to utilize County lobbying firms to assist m. secun" ng additional funding. 4. Authorizes the Monroe County Administrator and/or Mayor to execute the necessary documents to implement the above. PASSED AND ADOP17D by the Board of County Commissioners of Monroe County, Florida at a regular meeting of said Board on the 120' day of December, 2012. CM Mayor George Nugent C=) .. Mayor Pro Tetra Feather Carruthers ti • r._:: Commissioner Danny Kolhage Cn elk Can mssioner David rice LL. W"PW £i.. , Commissioner Sylvia Murphy CM W LU ...,.d M WA.L: AMY HEAVILIN, Clerk Ad BY: Deputy Clerk Vas Yes Yes Interim BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA t� BY: ayor George Nugent MONROE COUNTY ATTORNEY PPOVED AS T FORM: Afi L -ENIE W. CASSEL ASSISTANT COUNTY ATTORNEY t LETTER OF SUBST C01"LETION OF AN INDIVIDUAL EACIOLTY PROJECT: ABA Conkpliance Segment #3 Faemo.... TO OWNER: Monroe County 1100 shnonton St: Key west! F133040 CONTRACT FOR: CONTRACT BATE: Permit #* TO CONTRACTOR: DATE OF ISSUANCE: PROJECT OR DESIGNATED PORnON SHALL INCLUDE.- ADA Renovaftns August 15, 2012 Pedro Falcon Electrical contmciorso Inc. 31160 Avenue C Big Pine Kcy* FL 33043 The work performed for m&Adia Facility # as descn'bed under this has bin reviewed and foul to the Owner's best knowledge,` `on and beli4 to be complete. I vsdual FacMW . Completion is the stage ill the progress of the work when the work or designated portion they d is sufidently complete in accordance with the Contract Dmments so the Owner can occupy or ufifize the work for its in#en+ded use. The date of SubM Completion of the Project or pardon thereof designated eve is hereby established as which is also the date of coinm of applicable 'es by the Contrract Documents, except as sited below: A list of items to be completed or corrected is auached hereto. The failure to include any items on such list does not alter the xqxmalft of the Contractor to complete aff Work in accordance with the Contract Dommunts. INSPECTOR (ifs) BY DATE The Coaftwor will complete or correct the work on the list of items attached hereto within the above date of Sn am Completiom CONTRACTOR BY DATE The Owner accepts the work or%of portion �f as complete and will �e fnh `on thereof at (time), on (date). V _1 Projed DATE The responsibilities of the Owner and the or for secuxity, maintenance, heat, utihiries, to the work and insurance shall be as follows: Note - Ovnem and Contaetors regal w d ice oowet should determine and review imurance req dmwents and emerage. Campo-Abra From: Campo-Abra Sent: Friday, February 01, 2013 9:50 AM To: County Commissioners and Aides Subject: Channge Order - ADA Compliance Segment #3 Attachments: Change Order.pdf Please review the attached Change Order #1 submitted by Pedro Falcon Electrical Contractors, Inc. for the ADA Compliance Segment #3. Please direct any questions to Ann Riger at riper--ann@monroecounty-fl.gov or extension 4439. Abra Campo Sr. Administrative Assistant Office of Monroe County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-205 Key west, FL 33040 Office: 305.292.4441 Fax: 305.292.4544 cam pa -a bra (-@- monroecou ntv-fl.aov `-�j Please consider the environment before printing this email. PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record, available to the public and media upon request. Your e-mail communication may be subject to public disclosure. 1 MEMORANDUM To: Board of county commissioners From: Debbie Frederick Deputy county Administrator Date: February 1, 2013 RE: Change orders Attached is a proposed change order for Pedro Falcon Electrical contractors, Inc. Change Order #1 for the ADA compliance Segment #3 is for a no cost time extension of 181 days changing the date of completion from February 11, 2013 to August 11, 2013. Final completion shall be achieved within 31 days thereafter but no later than September 11, 2013. (See attached for details) According to Ordinance 026-1998 adopted by the Board of county commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator intends to approve this change order on Monday, February 4, 2013. IQ6ie Frederick Deputy County Administrator DFlac MoNRoEl CouNTY/ENGiNEERiNG/ PRojEcr MANAGEMENT CoNTRAcr CAGE ORDER PROJECT TITLE: CHANGE ORDER NO: 6 Renovation of the Monroe County Courthouse (Marathon) INITIATION DATE: 01/07/13 TO CONTRACTOR: CONTRACT DATE: November 17, 2010 The Contract is changed as follows: The original (Contract Sum) (Guaranteed Maximum Price) ................................. ...........$ 835,775.00 Net change by previously authorized Change orders..................................... ,...,.........$ 417,096.56 The ,LC, o�ntract S, (Guaranteed Maximum Price) prior to this Change order was.............$1,252,571.56 The (Contract Sum) (Guaranteed Maximum Price) vvill be fincreased) (decreased) (unchanged) by this Change Order.......$ 91283.11 The new (gotract_Sum (Guaranteed Maximum Price) including this Change Order is.......$1,262,154.87 The Contract Time will be (increased) (decreased) ,funchana-go by ............... woo see dials.,........ NIA The date of substantial Completion as of the date of this Change Order is ...........:........... March 1, 2013 Detailed description of change order and justifcation: U s to the fire akm s stern is to ovm witf c�went ht ldi codes. This change Order is 1.11 % of the o ' final contract Wce. IlionIId until signed b Owner Archltect Iible d Co fractor ARCHITECT. M8II1(21VI ct e, In , _ _ Datb CONTRACTOR: P ro afcon I Contractors, Inc. Date COURT ADMINISTRATOR Holly DIRECTOR PROJECT MANAGEMENT: (I DIRECTOR PUBLIC WORKSIENG COUNTYIDEPUTY ADMINISTRAT Date �7-,i3 Date r W3 Date Change Order Attachment per Ordinance No. 004=1 999 e Change Order was not included in the original Contract spedficattons. Yes 0 No ❑ If Yes, explanation: The Fire Marshall ins *deal the County to acquire a Fire Alarm system that raee#s current buffding code for new development • Change Order was included in the original specifications, Yes [] No 0 if Yes, explanation of increase in price: 0 Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a tailing for bids: 0 Project architect approves the change order. Yes (D No [I If no, explanation of why: • Change Oder is correcting an error or omission in design document. Yes E]No 0 Should a claim under the applicable professional liability policy be made? Yes El No 0 Explain: AM All: E16co*al aw 3-1166 Avenog CYig,.P"' a K ey, FL 3304 -4516 ( 305) $72- -2 210 0 F ax: (30518'72,2 -219 fa Ic o n e fCa)b e Us o u th. tie t' CGt�M7617' I 9"MbOl 1 EC113 6.1416 Request for Change Order 07 January 201 Pr-61:t a • 'R. otiovation of Mono * -- CoPIYE-1 o ur. t -he u s. e.. •Marathon Request f6r Cha�-g.e Order.-ii, Fire A.,14tow. Rescrip'tiow 'tf'Pades to -fire- Alarm. to Meet C'Odb .9y, PFEC contracted Barnes -Alarm -Systems- to provide:.materials programm, - for the M. .9 pro vide a - ject based. upon the Contraq Documents. The Contract Documents do! not .com. 'U meet the cun.ent bui"Iffing, code. In order- to meet the buildxng plete. s ysiem t-1-tat gill: code -the. additional mate Ws •and 10m Ived. The- fQl-jowing proposEfl` I t AXII�10V-0_' .111cudes he - node. necessary Parts: =d- labor to preetthe building c -See Barnes: Alarms: Quote dated 03 January 2013 $4,688.14 PFEC Pro'V711de -Conducts. and Back boxers fdr additional, fim -alai m./Reconfi --r- g lure I 9 4 0 ,A; .0 a * ;v d ; "k d .0 i w 1. a -1 'r-+4 w .1 * a 4,; 9 0 W r 4 a 1 4 0 1 i 0 • i a•*7 a, 6 i 9 V -0 -0 W'- 4, 0 -8 a -1 o 0 .6 0 6 -2 3, Labor 70: Hours, @ $50'.00--d' • 0 -4 - & a a 0 4 0 41 A 0. jj 'g41 0 0 A 'S 0 -6 .0 0 t 8; A 4 4 4 0 0 JP 9 i I V jC. jI, A -0 o 'D 9 4, - • v 3 5, 0 0 00 Overhead 5%.,, 6 '6 • go *9 9.1-fd'd M &SWAIN 0- ft -4.43421 .00 'Subtotal, ... ......... a::a•...rr•■.. r':r-■•••••■.s:■•r-a'a■•.•■ •■ r•ea■ 9�841 1 9 4 6 S 4 & 0 W f 4b 6 -9 49 9 1•0 4 0 *'.0 1$ -.06 Industr-tml * Commier-.00-1, *Ihsfifutional 0 -0-ifify, E wt a -b 1.6-It e d 1-9 -8 -51 P VE. C - =Profit 5. % ...... B..A o J, -0 4 . a W 4 :;A - 0 46 _F 'b #! k 0 6 :1 0 4 0 % 't .40 0 6 d i It 0 • 44 2,05 biotaI PFE- C 4,4a.i 4.: i i, a. � v *,* 4 ii 4 0 4, 4 0, i 0': 0 * 04 i- Or. i Ii, v "o. a s io 4 4 4 .0 Jo -. 'I. w. * 6, m'v Js 0 a' is 'o 14 4 -4 0 * o vi 0 4 W-0 'ej 0 0 1; 11 .0 * 4 '*j 04 it 4 * 0 $ 9 - 278- 111 TOTAL REQUESTED -CHAN GE ORD ER AMOUNT-a-4i.0 aw, _ , m Required Time Extens-Ion.. T-hi's-p.r.opog�i-s-80j.-ect,to-ch+arige,ifi+iot-a:cc-epted:w-i-t-1,ii.n,--1.4-,c,,.,W _e..dar-.days. Respectfully am teed, --en - e r P rojeot. - Mv ah.Ag.er 0), Baf�s' Inc., Quc,����n ............. 3U3 F 1.6r. A....'4e u -1632-01 S.O-U, K;W -33Q40= Quote. Number: mar court: rev.2 P oo, 66C.- fti-COIr ro a 11:1.610 A, Ve" .3 '043 3 .4. Plm "R L 13. .g pkqe: 1 .__� ._ .......... p C-7 ..Good'-bru, .�.W m-er+ -TID: -ob401 2- V-13 Sm 1t 'Extensbn, f ijzv. ftem - ------ - -- -------- ----- . ..... 2: : GO w elock st-r-Ob. '60 *.W. 04.60 12 14 Aft. i a nn .n dt­bd: I. Ibc.- Addressah e,. Pifl-I pi-ep. I. 1, 06 -no IWO . whi No Ot, ;,,66W.So 100.1. r. Xe Re I 4-y. g a 0 00 &Ie haiid-16t: 6hi&--dOwIn-S,, ­A&�S+s.zibll :-k& ay _0 8 CJ460 W1.3,11 neec(to :�P, - Connect, _bv Oka, D Ot to -t 6,t' �eua- 1,52 Addve�4 sb�bb�-: ciwmdk.e, D.,etector Kead, not _jEI4:t.6;45II: '4i� 434-td-6 773:�-GID; h e A Cdnt+.1;-,a.!�t_p4,c� 1.5- 'Materials. V b-k a fl 41. � Labox to MDT�a, -Ab Quote b, d. QV wro, c uit bdkes A G­h d a A'dod-EF ndto De I.-,,dd6 :,dry djoplidable t -1veet. X Above qu 1' s. to b, "i cur 0& jr R'05- Ai St:- P, - T ., MEMORANDUM TO: Board of County Commissioners From: Debbie Frederick Deputy County Administrator Date: February 147 2013 RE: Change orders Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc. for the renovation of the Monroe county courthouse in Marathon. Change Order #8 is for $9,283.11 for upgrades to the fire alarm system needed to comply with current building codes. According to Ordinance 028-1998 adopted by the Board of county Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator intends to approve this change order on Tuesday, February 19, 2013. bbie Frederick Deputy County Administrator DLF: adc • l r Campo-Abra From: Campo-Abra Sent: Thursday, February 14, 2013 10:53 AM To: County Commissioners and Aides Subject: Change Order - Marathon Courthouse Attachments: Change Order - Marathon Courthouse.pdf Please review the attached Change order #1 submitted by Pedro Falcon Electrical Contractors for the renovation of the Marathon Courthouse. The Change order is for upgrades to the fire alarm system. Please direct any questions to Ann Riger at extension 4439. Abra Campo Sr. Administrative Assistant Office of Monroe County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-205 Key West, FL 33040 Office: 305.292.4441 Fax: 305.292.4544 ca mpo-abra @monroecounty--fl. aov APlease consider the environment before printing this email PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record, available to the public and media upon request. Your a --mail communication may be subject to public disclosure. 1