Item C21BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 20, 2013 Division: County Administrator
Bulk Item: Yes X No Department: Key West International
Airport
Staff Contact /Phone #: Peter Horton/809-5200
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement Number
One for Contract #AQE3 5 by and between the State of Florida Department of Transportation and
Monroe County -Key West International Airport, to fund Terminal Expansion (Custom Project) at The
Florida Keys Marathon Airport.
ITEM BACKGROUND: This is a supplemental grant that provides a 50150 match for the planning,
design, and construction of the Terminal Expansion (Customs Project) at The Florida Keys Marathon
Airport. The total construction cost for the Marathon Customs Project is $1.3 million. This grant pays
for half of that cost; the other half will be paid for by Passenger Facility Charges.
PREVIOUS RELEVANT BOCC ACTION: The original grant was approved 11-16-2011, Item
#F 10 by the Monroe County Board of County Commissioners.
CONTRACT/AGREEMENT CHANGES: Supplement Number One.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: N/A INDIRECT COST: N/A BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: None SOURCE OF FUNDS: FDOT/PFC/airport match
COST TO AIRPORT: $650,000 (PFC)
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation Effective Date: September 271h12011
Expiration Date: 6-30-2016
Contract Purpose/Description: Terminal Expansion at Marathon Airport
Contract Manager: Peter Horton # 5200 Airports -Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: March 20, 2013 Agenda Deadline: March 5, 2013
CONTRACT COSTS
Total Dollar Value of Contract: T 1 Milli 07k Current Year Portion: TBD
�3
Budgeted? Account Codes: PFalArD-DrtA40r� — (172 5,0 v
Grant: Yes Grant Accou t-TBD .¢D3 —TgD _ jp2.91 G0��County Match: 50%
ADDITIONAL COSTS
Estimated Ongoing Costs: For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airports Director �/� //��7
Risk Management
O.M.B./Purchasing 1� I AG / l�
County Attorney
Comments:
CONTRACT REVIEW
Changes
Needed Reviewer Date Out
Yes No
2 Ltt/
te4
r In
f r Risk an;dgement
13
co "v A ft
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-030-07
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT 061"
Page t of 4
Number one
Financial Project No.: Fund: DPTOtDS FLAIR Category: 088719
25426929401 Function: 637 Object Code: 750004
(item -segment -phase -sequence) Federal No.: Org. Code: 55062020629
Contract No.: AQE35 DUNS No.: Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.004
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County - Key West International Airport
3401 South Roosevelt Boulevard, Key (Nest, Florida 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 27th day of September 12011
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $900,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
This grant includes 50/50 match of the non-federal share for the Planning Studies conducted at both Monroe County
Airports and 50150 match for the planning, design and construction of the terminal expansion at The Florida Key Marathon
Airport. Funding allocation for this grant is as follows: $250,000 from FY 12 - Planning Study; $650,000 from FY 13 -
Terminal Expansion at Marathon Airport.
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by
bringing the revised total cost of the project to $1 ,800,000.00
Paragraph 4.00 of said Agreement is increased by
bringing the Department's revised total cost of the project to
3.00 Amended Exhibits:
Exhibit(s) B
725-030-07
PUBLIC TRANSPORTATION
05111
Page 2 of #
$1,300,000.00
$650,000.00
$900,000.00
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement June 30th 12016
5.00 E-Verify
Vend o rs/Contracto rs:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
725-03M7
PUBLIC TRANSPORTATION
06111
Pap 3of4
Financial Project No. 25426929401
Contract No. AQE35
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated September 27th 02011
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
Monroe County Key West International Airport
AGENCY NAME
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
TITLE
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
District Secretary of Designee
DEPARTMENT OF TRANSPORTATION
TITLE
725-030•07
Pueuc TRANSPORTATION
06111
Page 4 of 4
Financial Project No. 25426929401
Contract No. AQE35
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County - Key West International Airport
3401 South Roosevelt Boulevard, Key West, Florida 33040
dated .
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
This grant includes 50150 match of the non-federal share for the Planning Studies conducted at both Monroe County
Airports and 50150 match for the planning, design and construction of the terminal expansion at The Florida Key
Marathon Airport
Funding allocation for this grant is as follows: $250,000 from FY 12 -- Planning Study; $650,000 from FY 13 - Terminal
Expansion at Marathon Airport.
!. Project Cost: As Approved As Amended Net Change
$500,000.00 $1,800,000.00 $1,300,000.00
Total Project Cost $5003000.00 $1,800,000.00 $1,300,000.00
II. Fund Participation:
As Approved
As Amended
Net Change
Department:
$2503000.00
$900,000.00
$6503000.00
Agency:
$250,000.00
$900,000.00
$650,000.00
$0.00
Total Project Cost
$500,000.00
$1,800,000.00
$1,300,000.00
Comments:
This grant includes 50150 match of the non-federal share for the Planning Studies conducted at both Monroe County
Airports and 50150 match for the planning, design and construction of the terminal expansion at The Florida Key
Marathon Airport. Funding allocation for this grant is as follows: $250,000 from FY 12 - Planning Study; $650,000 from FY
13 - Terminal Expansion at Marathon Airport.
1001 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
M b 61 1<2m PHONE: 305-292.7722
FJ%X: 305.292.2162
ARCHITECTURE, INC. PROF. REG. NO. AA26001059
August 27, 2012
Monroe County
1100 Simonton Street
Room 2-210
Ivey vilest, Florida 33040
Attn: Jerry Barnett, Director of Facilities Development - sent via email to Bameff-Jerry@MonroeCounty-FL.gov
Re: MARATHON CUSTOMS TERMINAL-- PHASE I FEASIBILITY STUDY
MARATHON AIRPORT, 9400 OVERSEAS HIGHWAY
PROJECT NARRATIVE WITH COST ESTIMATE
Dear Jerry,
The following cost estimate and revised concept plan dated August 27, 2012 is in response to our various meetings
in connection with the Marathon Customs Terminal Phase I Feasibility Study and conceptual plan approval from the
Department of Homeland Security, dated July 5, 2012 with additional information provided August 8, 2012.
The design Is based on the U.S. Customs and Border Protection Airport Technical Design Standards 2011, as
directed by the Department of Homeland Security, and the various meetings with Monroe County, the City of
Marathon, and the Department of Homeland Security. While this plan addresses all the items identified within the
standards, our experience with the Department o` Homeland Security Identifies that additional design revisions may
occur during the development of the project. These revisions may Increase or decrease the cost of the project
The preliminary costs used for the new Marathon GAF are based on assumptions relating to square footage, local
construction cost averages, soft costs, and acceptable contingencies. This amount is inclusive of soft costs such as
design fees, reimbursable expenses, permitting, etc.
Special Note: Evaluations of the preliminary estimate of the Cost of the Work prepared by the Architect represent the
Architect's judgment as a design professional familiar with the construction industry. It is recognized, however, that
neither the Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's
methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the
Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from any estimate of
the Cost of the Work or evaluation prepared or agreed to by the Architect,
MARATHON CUSTOMS TERMINAL - PHASE I FEASIBILITY
[SPECIFICATION DIVISION NUMBER QUANTITY
DIVISION 2 - EXISTING CONDITIONS (DEMOLITION)
MEASUREMENT
UNIT COST
TOTAL
Interior Demolition 2,000.00
E)tedor Demolition 800.00
SF
SF
$ 5.00
$ 5.00
$ 10,000.00
$ 4,000.00
DIVISION 03 - CONCRETE
CMU Wall I nfill 118
SF
$ 18.00
$ 2,124.00
DIVISION 06 -WOOD, PLASTICS, AND COMPOSITES
Rough Carpentry 1
ALLOWANCE
$ 5,000.00
$ 5,000.00
CLEVELAN❑ I KEY WEST CHARLOTTE SOUTHWEST FLORIDA I WASHINGTON DC
mbai 1<2m
ARCHITECTl1RE, INC.
1001 WHITEHEA❑ STREET
KEY WEST, FLORIDA 33040
PHONE., 305,292.7722
FAX: 305.292,2162
PROF. REG. NO. AA26001OS9
Cabinetry - Base
58 LF $
200.00 $
1100.00
Cabinetry - Wall
27 LF $
175,00 $
41725.00
Countertop
139 SF $
35.00 $
41865.00
Storage Shelving -Adjustable and Melamine
41 LF $
75.00 $
31075.00
DIVISION 07 - THERMAL AND MOISTURE PROTECTION T�
Building Sealant 1 ALLOWANCE $ 500.00 $ 500.00
Firestopping 1 ALLOWANCE $ 11500.00 $ 1,500.00
Metal Roofing Repair (for HVAC I Plumbing 1 ALLOWANCE $ 51000.00 $ 61000.00
DIVISION 08.OPENINGS
I nterior Doors - Standard Frames and Hardware
1
EA
$
21500.00
$
21,00.00
- Glass
Interior Doors - Detention Grade Frames and
1
EA
$
31000.00
$
31000.00
Hardware - Glass
Interior Doors - Standard Frames and Hardware
6
EA
$
11000.00
$
U00.00
• Solid
Interior Doors - Detention Grade Frames and
5
EA
$
1,500.00
$
71500.00
Hardware - Solid
I nterior Doors - Ballistic Resistant Frames and
2
EA
$
41000.00
$
81000.00
Hardware
Exterior Doors - Detention Grade Frames and
2
EA
$
21500.00
$
50000.00
Hardware
Interior Window - Ballistic Resistant Transaction
;
EA
$
50000.00
$
51000.00
(Will include drawer and speak through)
Interior Window - Ballistic Resistant Fixed
4
EA
$
21500.00
$
10,000.00
Interior Sidelight - Detention Grade
3
EA
$
11250.00
$
31750.00
ExteriorDoor - Door to remain - new hardware
3
EA
$
500.00
IS
11500.00
DIVISION 09 -FINISHES
Wall Type 1 - Standard Metal Stud T
� 99
LF
Wall Type 2 - Detention Grade
182
LF
Wall Type 3 -- Ballistic Resistant
46
LF
Wall Type 4 - Storefront
60
LF
Ceiling Type 1- Existing - Vaulted
2166
SF
Ceiling Type 2 - Ballistic Resistant
262
SF
Ceiling Type 3 - Detention Grade EAsting
185
SF
HVAC
Ceiling Type 4 - Detention Grade New HVAC
339
SF
Ceiling Type 5 - Suspended Acoustical Tile
839
SF
Ceiling Type 6 - Suspended Gypsum
150
SF
Floor Type 7 - Terrazzo Existing
2613
SF
Floor Type 8 - Ceramic Tile
1328
SF
Interior Painting - Doors and Frames
20
EA
Interior Painting - Celiing
1328
SF
Interior Painting - Walls
9924
SF
Stucco
118
SF
$
4,455.00
$
45.00
$
90.00
$
16, 380.00
$
325.00
$
14,950.00
$
50.00
$
3,000.00
$
2.00
$
4,332.00
$
325.00
$
811150.00
$
90.00
$
16, 650.00
$
90.00
$
30,510.00
$
5.00
$
4,195.00
$
4.50
$
675.00
$
2.00
$
5,226.00
$
8.00
$
10,624.00
$
100.00
$
21000,00
$
2.00
$
2,656.00
$
2.00
$
1%848.00
$
12.00
$
1,416.00
CLEVELAND I KEY WEST I CHARLOTTE SOUTHNEaT FLORIDA i WASHINGTON DC
MbI 1<2m
ARCHITECTURE, INC.
1001 W HITEHEA❑ STREET
KEY WEST, FLORIDA 33040
PHONE: 305.292.7722
FAX: 305.292.2162
PROF. REG, NO. AA26001OS9
❑IVISION 10 -SPECIALTIES
Detention Toilet Accessories -
1
EA
$
575.00
$
575.00
M i rror/So ap/Pa per To weVG arbage
Commercial Toilet Accessories -
2
EA
$
475.00
$
950.00
M i rror/Soa PIP aper Towe[IG a rbage
Grab Bars - Standard
4
EA
$
200.00
$
800.00
Grab Bars - Detention
2
EA
$
300.00
$
600.00
Search Room - Bench (Stainless Steel
1
EA
$
600.00
$
600.00
wlhandcuff rings)
Search Room - Bag Exam table (360000
1
EA
$
500.00
$
50000
Stainless Steel)
Search Roam - Counter (24X18X42 Stainless
1
EA
$
500.00
$
500.00
Steel)
Interview Room - Table (36x3ax30)
1
EA
$
500.00
$
500.00
Interview Room - Chairs
3
EA
$
200.00
$
600.00
Break Roam - Table (24BX48)
2
EA
$
350,00
$
700.00
Break Room - Chairs (8)
8
EA
$
200.00
$
1s600,00
Break Room - Lockers (12 Full Height)
12
EA
$
150,00
$
11800.00
Waiting - Chairs (37)
37
EA
$
150.00
$
5,500.00
Waiting - Tables (5)
5
EA
$
150.00
$
750.00
Waiting - Fors Processing counter (43x18)
1
EA
$
500.00
$
500.00
Workstation - Chairs (6)
6
EA
$
250.00
$
11500.00
Holding Cell Privacy Screen
1
EA
$
800.00
$
800.00
Holding Cell Bench
1
EA
$
500.00
$
500.00
Metal Detector Equipment
1
EA
$
7,000.00
$
71000,00
Defib Equipment Cabinet
1
EA
$
19500.00
$
1,500.00
First Aide Cabinet
1
EA
$
500.00
$
500.00
Bag Scan Equipment
1
EA
$
30,000.00
$
30,000.00
Interior 5ignage
1
ALLOWANCE
$
800.00
$
800.00
Microwave
1
EA
$
250.00
$
250.00
Undercounter Refrigerator
1
EA
$
500.00
$
500.00
Undercounter Freezer
1
EA
$
500.00
$
500.00
DIVISION 21- FIRE PROTECTION
1 ALLOWANCE $ 25,000.00 $ 25,000.00
DIVISION 22 -PLUMBING
1 ALLOWANCE $ 50,000.00 $ 50,000.00
DIVISION 23 -MECHANICAL
1 ALLOWANCE $ 100,000.00 $ 100,000.00
1--DIVISION 26 - ELECTRICAL
1 ALLOWANCE $ 801000.00 $ 751000.00
DIVISION 27 - TECHNOLOGY
1 ALLOWANCE 5 125,000.00 $ 120,000.00
Computer Allowance from DHS 1 EA $ 90,000.00 $ 90,000.00
CLEVELAND I KEY WEST CHARLOTTE SOUTHWEST FLORIDA I WASHINGTON DC
mboi 1<2m
ARCHITECTURE, INC.
ioox WHITEHEAD STREET
KEY WEST, FLORIDA 33040
PHONE: 305.292.7722
FAX: 305.292.2162
PROF. REG. NO. AA26001059
DIVISION 28 - ELECTRONIC SAFETY AND SECURITY
1 ALLOWANCE $ 50,000.00 $ 50,000-00
DIVISION 32 - EXTERIOR IMPROVEMENTS
Concrete Walkway 684 SF $ 5.25 $ 30591.00
Concrete ADA Ramp 60 SF $ 5.25 $ 315.00
Subtotal $ 900,887.00
SOFT COSTS
General Conditions
3
%
$
27,026.61
Contingency
10
%
$
90,088.70
CEI
5
%
$
45,044.35
A / E Fees
1
ALLOWANCE
$ 80,000.00 $
80,000.00
Permitting Fees
1
ALLOWANCE
$ 51000,00 $
5,000.00
Reimbursable Expenses
1
ALLOWANCE
$ 5,000.00 $
5,000.00
TOTAL CONSTRUCTION ESTIMATE $ 1,153,046.fi8
In summary, the project inclusive of design, engineering, permitting, and construction is estimated to cost
$1,153,046.66 based on the concept plan and assumptions made. Once a design has been refined and approved by
U.S. Customs and Border Protection and upon direction from the County, a more detailed and accurate cost estimate
can be prepared to refine the associated costs with the project, This will include an in-depth existing conditions
analysis to review and verify all existing mechanical, plumbing, electrical, and fire protection systems. At this
preliminary concept phase with an unknown construction start date, assumptions have been made to create a worst
case estimate for project budgeting purposes.
We trust that the provided information is sufficient to make the necessary decisions to move the project forward;
however please do not hesitate to contact us should you have any questions. Upon your direction, we will provide a
detailed proposal for the Phase I I services, which include construction documents for permit and construction based
on the required scope of work.
Best Regards,
el y 0 1 19, a CIN C)N
■
CLEVELAND KEY VEST CHARLOTTE SOUTHWEST FLORIDA I WASHINGTON QO
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