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Item I2BOARD of COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 20, 2013 Division: growth Management Bulk Item: Yes X No Department: Land Steward Staff Contact /Phone #; Beth Bergh / 289-2 511 AGENDA ITEM WORDING: Approval of award of contract to Metric Engineering, Inc. for the project ect anaement of a habitat restoration project within Dagny Johnson Key Largo Hammock Botanical State Park as mitigation for the construction of the Ivey Largo wastewater Treatment District wastewater treatment plant. ITEM BA I ROUND: A selection committee met in a publicly advertised meeting on February 1, 013 to evaluate the Proposals. Based on review of two (2) Proposals, the selection committee recommends Metric Engineen'ng, Inc. to act as the project manager for this restoration project. Metric Engineering's response included a lump sum arnount of 5, 00.00. The second ranked respondent included the amount of $104,8 10.00. During the permitting of the KLWTD wastewater treatment plant, the US Fish and wildlife Service required payment of $718,504 in mitigation fees into the Monroe County Envirorumental Land Management and Restoration Fund (Fund 160). The fees must be used to restore a minimum of 4.2 acres of tropical hardwood hammock habitat on a USFWS- aPproved site on Ivey Largo. The USFWS approved project involves removing fill, structures, parking lots, and roads within Dagny Johnson Key Largo Hammock Botanical State Park. A project manager is deeded on this project due to its complexity and environmental sensitivity. A Request for Proposals for a Project manager was advertised with a closing date of January 23, 2013. If the selection 1s approved, a contract will be brought before the Board for approval at the April BOCC meeting., P VIOUS RELEVANT BOCC ACTION: Resolution 3 0+ o05 — authorized the County Land Steward to take over and complete the mitigation obligations of the Key Largo wastewater Treatment District, July 18, 2013 — BOCC approved an agreement between County and Florida lark Service which authorizes County to complete mitigation work within Dagny Johnson Hammock State Park. July 18, 2013 — BOCC approved advertisement of PUFF for restoration work CONTRACT/AGREEMENT GRANGES: NA STAFF RECOMMENDATIONS: Approval TOTAL COST: NA INDIRECT COST: NA BUDGETED: Yes X No DIFFERENTIAL of LOCAL PREFERENCE: NA COST To COUNTY. SOURCE of FUNDS: Fund 1 0+5 o0 REVENUE PRODUCING: Yes No X AMOUNT PER MONTH APPROVED BY: County Atky X OMB/Purchasing Risk Management DO MENTATION. IJIncluded X Not Required Year DISPOSITION: AGENDA ITEM ## RFP-GMD-0-33-2013-PURJGC PROJECT MANAGEMENT OF A HABITAT RESTORATION PROJECT WITHIN DAGNY JOHNSON KEY LARGO HAMMOCK K STATE PART SELECTION COMMITTEE February 1, 2013 Meeting Minutes The selection committee for RFP-GMD-0-33-2013-PUR/GC met on Friday, February 1, 2013 at 8:30 a.m. at the State of Florida Regional Service Center, 2796 Overseas Highway, Marathon, Florida. The following members r were Present: Beth Bergh, Monroe County LandSteward; Hark Dosch, Executive Director of the Monroe County Land Authority; Mike Roberts, Monroe County Director of Environmental Resources; Pat wells, Park Manager - Florida Park Service; and Trudy Ferraro, Park Biologist — Flerida lurk Service. No members of the Public were in attendance. The selection committee reviewed the Proposed Project and score sheet. The selection cornmittee then reviewed and discussed the responses. After discussion, each committee member, working independently, scored the two responses. The final ranking was: 1. Metric Engineering, Inc; 2. alvin, iordano & Assoc., Inc(all committee members ranked the responses in this order). The selection committee unanimously agreed that Metric Engineering, Inc. should be recommended to the Monroe County Board of County Commissioners as the selected contractor for this project. Additionally, the selection committee agreed that if a contract could net he negotiated with Metric Engineering, Inc. then the County should attempt to negotiate a contract with the next bidder, Calvin, Giordano & Assoc, Inc. There hung no farther business, the meeting was adjourned at 10 am. Minutes Prepared by: Beth Bergh Monroe County Land Steward ORE SHEET FOR RFP-GMD-0-33-2013-PURIGC FINAL TABULATION FROM SELECTION COMMITTEE MEETING Project Management of a Habitat Restoration Project within Dagny Johnson Key Largo Hammock State Farb RESPONDENT Calvin, Giordano Metric Engineering, & Assoc, Inc Inc SCORING CRITERIA: 1. Past record and experience of arm on 13 17 similar projects. 20pts). 2. Lump Sum Cost 20 is 13 $104,810 19 $851600 3. Technical, educational, and prior work experience $ 9 of the assigned staff. (10 is 4. Ability to start immediately upon notice to proceed and ability to be 8 10 available throughout the [-Rrqiect. 10 is 5. Familiarity with project area and Florida Keys 6 9 species 10 is 6. Completeness of RFP 5 5 response 5 is 7. Local Business d 0 Preference 5 is TOTAL POINTS OUT OF 84 POINTS 53 69 Ranking 2 1 Meeting held on February 1, 2013. Summary prepared by Beth Bergh, Monroe County Land Steward.