Item N1M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: March 5, 2013
SUBJECT: Monthly Activity Report for February, 2013
______________________________________________________________________________
MONTHLY ACTIVITY REPORT FEBRUARY, 2013
KEY WEST AIRPORT
In February, passenger figures for January were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 71,252 passengers.
This is a 2.8% increase over January of 2011.
The Director of Airports was invited to speak to the Key West Attractions
Association. A presentation was given concerning passenger increases, new projects
both underway and planned for the future and changes in air service.
In February we received a TSA Airport Environmental Excellence Award. The plaque
rces and ensuring that TSA remains an
MARATHON AIRPORT
We had our final coordination meeting regarding the Tri-Annual Live Emergency
drill, each department that participated in the drill gave their comments on their
part of the drill, what they would like to change for the next drill, everyone agreed
that overall it was a success and that there is also room for improvement which is
the ultimate goal of the exercise.
The search for the next Marathon Airport Manager is proceeding as planned, we
have received many applications, Peter Horton is conducting interviews and
narrowing the list of applicants with a decision to follow.
We we able to assist the Pigeon Key Foundation for another year by holding their
annual Art Festival here at the airport, the event was once again a success, the
Foundation was grateful for the use of our facility and they are hoping to have the
festival back in it's rightful place next year at this time.
EMPLOYEE SERVICES
I. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits: newsletters
II. Turnover Numbers To Date:
February 2013 Turnover: .39% Turnover to date: 1.56%
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Resignations: 2 Terminations: 0 Retired: 0 Deceased: 0 Layoffs: 0
.
III
Human Resources
IAFF Negotiations 1
Personnel Policy Committee meeting
Florida Salary Survey Pay range comparisons
Bureau of Labor Statistics survey
Teamster Negotiations - 1
Subpoenas 0
FMLA posters updated
457/FRS Workshops
__6___ Salary Increase Reclassification requests reviewed
__4__Awarded __0___Denied __2__ Pending
Unemployment Claims Received 1
Notice of Determination (Appeal Notice) 2
Received
Unemployment Appeal Hearing: 0
Unemployment Claim Awarded: 0
Unemployment Claim Denied: 3
February Referral information:
Applications: Newspaper 8
New applications 110 Employment Agency 0
Re-submittals - 36 Friend 22
In-House submittals 17 Relative 4
Total 163 Walk-in 5
Channel 76 0
Internet 102
Other 22
Total - 128
Risk
Received Denied Paid
County Property 2
Claims
Auto Physical 1
Claims
General Liability 1
Auto Liability 1 $45/test
Benefits (Group/Workers Comp)
Enrollees covered by Health Insurance
DECEMBER
EMPLOYEES (only): 878 RETIREES (only): 282
EMPLOYEE & SPOUSES: 112 RETIREE & SPOUSES: 78
EMPLOYEE & CHILDREN: 116 RETIREE & CHILDREN: 3
EMPLOYEE & FAMILY: 90 RETIREE & FAMILY: 3
TWO EMPLOYEES & FAMILY: 15
SURVIVING SPOUSE: 18
COBRA: 1 CHILDREN: 1
Safety
2
11 Accident/Incident reports
Unannounced facility inspections: none
Coordinated Fire Drills Murray Nelson Building & Gato Building
Reviewed annual driver license record checks for all employees
BUDGET & FINANCE
Budget Analysts:
Transfers prepared: 24
Transfers posted: 24
Resolutions prepared: 2
Created Agenda item: 1 Buccaneer Courier Contract
P.O. requisition: 1
Processed invoices: 33
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Updated the final Revenue and Expenditure Quarterly report for FY12.
Assisted Growth Mgmt. with their Building Fee Analysis by supplying them with a
Personal Report and an Indirect Cost report is still being resolved. Also I supplied
Growth Mgmt. the revenue amount received for the last 2 years from Gato Building
leases. This was part of a report submitted to the National Parks Service since this is a
historic building.
Thoroughly reviewed the FY11 Draft Cost Allocation Plan by double checking the Draft
I did send KPMG a couple of
corrections and we should be receiving an updated draft yet this month.
Started to updated my revenue and fund balance schedules with final FY12 data and
starting FY13 income and expenditures. With Funds 00l, 101 and 304 completed, so far
nothing remarkable to report. We are still seeing an increase in Sales Surtax and Tourist
Impact taxes.
Working on two agenda items for the March BOCC meeting, the FY14 budget timetable
and a request for approval to advertise a budget amendment for funds 304 and 311.
Annually, we amend the capital project funds once Finance has reconciled the projects,
ur current projects.
Grants:
HSAB FY 2014: Kick off meeting for new fiscal year funding cycle. Prepared
materials for and facilitated meeting; set time table for application due dates and
May meeting. Prepared agenda item for HSAB FY 14 funding amount.
Advertised notice of funding availability and distributed funding applications.
RESTORE Act: Continue to monitor and take actions related to RESTORE Act
funding. Coordinated with municipalities re: their respective appointments to
local committee. Meeting with DEP point person for RESTORE, Kevin Claridge;
discussed DEP solicitation. Mayor Neugent selected as one of the at-large
positions of the Executive Committee of Gulf Consortium. Prepared for/attended
February Gulf Consortium meeting; learned more about DEP solicitation and due
dates; shared that info with municipalities; organized county response;
preparation of submissions for Fed Council funding. Responding to questions and
phone calls. On-going discussions with Mathews-Webster and John Wayne
Smith. Monitoring RESTORE Act activities of other Gulf counties (committee
make-ups, project applications, etc.). Monitoring Fed Council activities/meetings.
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Working with federal lobbyists on distributing intro letter to reps on Fed Council
and monitoring Treasury for rules.
Oil Spill Commission: Monitoring outcomes and materials of these meetings.
Forwarded important info to Commissioners and EM staff regarding the
formulated into legislation; alerted state lobbyists to keep tabs on the development
of oil-spill related legislation.
TS Isaac: Processed executed Funding Agreement. Met with FEMA and State
DEM personnel to discuss County expenses. Review all completed PWs from
FEMA.
2013 Legislative Session: Monitoring all pending bills and priority issuesfor
potential impacts to Monroe; distribute to relevant staff for review and feedback.
Working with County Administration and lobbyists on information, language and
advocacy re: year two request for wastewater funding; coordinating/informing re:
RESTORE Act funding. Attending weekly FAC conference calls and periodic
webinars.
FY 2013 Non-Profit Funding: Developed a schedule for site visits of HSAB
funded organizations. Continued certifications for grantees. On-going monitoring
of contracts. Developed a performance report to standardize reporting across all of
our funded non-profits.
FY 2013 Drug Abuse Trust Fund: On-going monitoring of contracts.
State DCF Criminal Justice Mental Health Substance Abuse Implementation
Continued monitoring of grant and match expenditures;
review match spreadsheets from partners; reviewed/approved invoices; attended
monthly council meeting. Reviewed and revised Semi-Annual report budget
report.
2013 Countywide Byrne JAG grants: All contracts and MOUs finalized and
executed this month. On-going monitoring.
2013 Federal JAG Drug Court (medical director) grant: Reporting and activity for
$12,000 for Drug Court.
2012 State FDLE JAG County grants: Year-end processing of grant adjustments,
invoices, and final reports, and official grant close-outs all completed this month.
2012 RSAT County Grant: Year-end processing of grant adjustments, invoices,
and final reports, and official grant close-out completed this month.
2011- on-going monitored activity;
reviewed invoices; completed drawdown requests.
Purchasing Department:
Estimated Totals for the month of January 2013 are as follows:
Total purchase orders processed 877
Total orders placed for departments 162
Total orders entered for departments 166
Office Depot orders processed 158
Staples Orders processed 4
We opened 3 bids and processed another 3 which was average from the previous
4
months. Addendums entered3, contracts reviewed 42, and bills paid 8, and voided 30
purchase orders. We also processed 1171 pieces of mail which was average from
previous
months.
COMMUNITY SUPPORT SERVICES
Social Services Department (SSD)
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 01/21/132/20/13):
C-1 Congregate Meals totaled 1629 units during this period, far exceeding our
monthly goal of 1175 units and reflecting the peak attendance typical for this time of
year.
C-2 Home Delivered Meals totaled 3041 units, exceeding the monthly goal of 2752
units and reflecting our continued active pursuit of homebound clients.
In-Home Services (Information in this section is for the period 1/1/131/20/2013
new contract year with new services):
III-B Chore: 10 units this period, 10 units year-to-date, 3% achieved, 5.33
underachieved.
III-B Screening and Assessment: 2.5 units this period, 2.5 units year-to-date, 10%
achieved, 1.67% overachieved.
III-B Homemaking/Personal Care: 22 units this period, 22 units year-to-date, 6%
achieved, 2.33% underachieved.
III-E Screening and Assessment: 0 units this period, 0 units year to date.
III-E Chore: 2 units this period, 2 units year-to-date, 1% achieved, 7.33 %
underachieved.
III-E In-Home Respite: 40 units this period, 40 units year-to-date, 4% year-to-date-
achieved, 4.33 underachieved.
III-E Facility Respite: 185.25 units this period, 185.25 units year to date, 5.31% year-
to-date achieved, 3.02% underachieved.
Underachievements in the III-B and III-E programs were primarily the result of a short
billing period during the first month of the contract year. Additional needs continue to
be identified so that the clients can avail themselves of the new services offered under
the OAA grant.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for January 2013:
Case Management: 19.5 units for the month were produced; 87.5 units year-to-
date.
Homemaking: 131 units for the month were produced; 838 units year-to date.
Home-Delivered Meals: 130 meals for the month were provided; 845 meals year-
to-date.
Personal Care: 55.5 units for the monthly were produced; 286 units year-to-date.
Overall Program Achievement was 43.10%, 15.23% underachieved.
CCE (Community Care for the Elderly) for the period 12/21/121/20/13:
Case Management: 25.5 units for the period and 217.75 units year-to-date. 22.3%
achieved year-to-date. There are 165 clients on the waiting list.
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Companionship: 16 units achieved and 46.5 units year-to-date, 6.08% achieved
year-to-date.
Enhanced Chore: 6 units achieved and 6 units year-to-date, 53% achieved year-to-
date.
Chore: 6 units achieved and 16 units year-to-date, 10.25% achieved year-to-date.
Homemaking: 389.75 units for the period and 2641.5 units year-to-date. 68.55%
achieved year-to-date. There are 147 clients on the waiting list.
Specialized Medical Equipment: 0 units for the period and year-to-date.
Personal Care: 282.75 units for the period and 1804 units year-to-date. 42%
achieved year-to-date. There are 50 clients on the waiting list.
Respite: 71.5 units for the period and 369.75 units year-to-date. 31% achieved
year to date. There are 20 clients on the waiting list.
CCE overall is at 43.3% achievement, 15.04% underachieved year-to-date.
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We have received 5 new referrals and have requested 3 more clients to
reduce the underachievement.
1/20/13:
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212.5 units were produced in the period and
1247 units year to date. 53% year-to-date achieved, 5.34% underachieved
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year-to-date. Two new clients have been added to reduce the
underachievement.
HCE (Home Care for the Elderly Program) for the period 1/16/13
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2/15/13: 7 billable units this period, 158.25 billable units year-to-date.
62.93% year-to-date achieved, 3.74% underachieved. We have asked for
2 clients to be released from the wait list.
Transportation
One-way trips provided: 1778
Unduplicated clients served: 237
Special Needs Clients registered: 540
Deposited Revenue: $2,038.00
Expenditures: $32,086.19
Percentage Spent Fiscal YTD: 39%
Community Support
Incoming calls, provision of information and referrals 950
Unduplicated Welfare client households that received service 78
New Welfare cases receiving service 34
Low Income Home Energy Assistance Grant Program cases- 6 $1,450.00
Low Income Crisis Assistance cases 35 $5,239.79
41 $6,689.79
Welfare Utility Assistance- 8 $1,342.20
Home and field visits 32
Office visits 311
ESG Rental Assistance (Feb 2013) 4 $2,558.89
Interesting Community Support Services Updates:
4 Social Service Staff members attended a Mandatory Adult Protective
Services training in Miami in the month of February.
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Bayshore Manor (BSM)
pay, 11 subsidized and one short term resident. BSM provided 274.50 hrs of OA3E
respite care, 0 hours of Medicaid Waiver and 0 hours private pay respite care this
month. Bayshore Manor has two OA3E clients.
There is one client on the Resident waiting list.
Revenue for February 2013 $30,921.01
Expenditures for the same period $35,818.80
Percentage of the budget spent year to date 35.55%
LIBRARY
Closing out the one-year anniversary of our reopening on Mondays, Library usage
figures continue to reflect the increase in Library onsite service hours and the
Monday re-opening continues to be welcomed by patrons:
People counters at the branches indicated that the number of visits made in
person to the Libraries in January, 2013, totaled 41,615, 3% higher than the
number of visits recorded a year ago and 24% higher than in December,
giving conclusive evidence that the season has definitely arrivedand so have
the snowbirds, as 66 non-resident Library cards were issued in the month
A total of 360 new Library cards in all were issued for the month, bringing the
count of Monroe County Library cardholders to 43,069a significant
percentage of the County population
Circulation also rose in January: 39,394 items were checked out, an increase
of 3% over the same month for last year
The public access PC sessions provided to the public continue to be an
attraction for many of our visitors; 11,290 public computer and wireless
sessions were provided to the public in January, 40% more than last year, as
access to e-government sites continue to be a major draw, and our patrons
look for information on job searches, food stamps, and government assistance
in general; many businesses now require online job applications as well
Library staff answered 10,973 questions from customers, 27% higher than that
month last year; virtual reference transactions continue to grow in popularity,
as patrons made increased use of our e-mail, text, and IM services, along with
the more traditional in-person and telephone inquiries; e-reference numbers
were up by 25% over last January and 59% over December
176,431 e-
includes our Library website, our online catalog, and our digital exhibit of
historical images.
Library supporters contributed 733 hours of volunteer service in January, the
equivalent of 3.67 full-time employees for the month; these helpers are a
valuable assistance to Library staff in many service areas as well as behind the
scenes, especially in these days of the winter season
One third of the way into the new fiscal year, we continue to implement a
spending plan of carefully monitored expenditures with a view to the entire
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year and the goals we have set for achievement; our budget and our goals are
designed to work as an organized unit, structured for meeting our objectives
and filling the needs of our changing communities in a fiscally responsible
manner; we are now working on the budget plan for the next fiscal year, as the
County budget calendar for FY14 will be opening soon
EXTENSION SERVICES
Number of services provided: 381 phone calls, 31 office visits, 13 visits to clients,
26 learning events with 409 participants, 4 media submissions, and 438
publications distributed. Total Budget for FY 12/13: $189,895.00; Year to Date
Expenditures and Encumbrances: $133,221.79; Remaining Balance: $56,673.21;
Percentage of budget spent and/or encumbered year-to-date: 70%.
The Extension Director accomplished the following activities:
Participated in a Florida Sea Grant web meeting to discuss and plan for statewide
climate change educational programs through Florida Sea Grant. Also discussed
was the importance of the newly released draft National Climate Assessment and
how to use it for general public education. Climate fact sheets and a revised
climate-specific website will be developed in the near future.
Participated in the joint Gulf of Mexico/South Atlantic Fishery Management
Council webinar regarding how to integrate management rules of those species
that primarily occur in South Florida and create cross-jurisdictional regulatory
problems for Monroe County fishermen.
Completed a peer review of a lobster fishery assessment for the Monterey Bay
Aquarium Seafood Watch program. The good news is that the preliminary rating
The Environmental Horticulture Agent accomplished the following activities:
Held six regional plant clinics with 22 Master Gardeners assisting 31 clients with
plant and/or insect problems.
Attended an all--
Dade County Extension office in which the Agent was a featured speaker.
Association to discuss and view
the ongoing populations of the Rugose Spiraling Whitefly on-site. The Agent met
with 14 homeowners to review control measures, followed by two site visits for
viewing the whitefly, the beneficial insects feeding on the whiteflies, and sooty
mold and honeydew damage.
The Family & Community Development Agent accomplished the following activities:
Continued development of the Monroe County Climate Action Plan. Staff
processed final draft revisions that included supplemental documents for
reference which will be accessed both in print and online.
Attended the Sustainable Floridians Training Program in Gainesville. The
program will be offered in Monroe County later this year.
Involved in the development and outreach of Florida Saves Week (February 20-
27) with UF specialist Dr. Michael Gutter. Florida Saves is a social marketing
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EMERGENCY SERVICES
Fire Rescue
ng for the review of ground
and air transports. Gathered all insurances and processed through Clerk of Court
for signatures.
Held two collective bargaining sessions with the Firefighters union.
Attended Cudjoe Waste Water Ground Breaking.
Emergency Management
Launched Electronic Volunteer Application on the new Emergency Services
website (32 Volunteers signed up since its inception).
Attended FPL proposed nuclear reactor Unit 6 & 7 presentation at Florida Keys
Aqueduct Authority Board of Directors meeting outlining planning design for
cooling water sources for the project.
Met with the Monroe County Schools District personnel in preparation for the
2013 hurricane season shelters readiness.
Participated in the Integrated Advance-13 South Florida Coastal/Land-based
State, Local, and Federal Agency Response to Mass-Migration Event Table Top
Exercise.
EMS/Trauma Star
Continued CPR Training for Paramedics.
Filled position for Captain of EMS position.
Trauma Star flew 33 missions.
KWIA
Continue to outfit new ARFF 207 (F350).
KWIA contracted with vendor and completed biannual rubber removal from
Runway.
Four firefighters and one battalion chief attended initial 40 hour ARFF training at
South Carolina Fire Academy.
Completed monthly ARFF training.
Fire Marshal
Participated in building department fee analysis projects ongoing with
consultants.
Participated in county comp plan review sessions, dealing with water supply for
firefighting.
Participated in discussion on new certificate of occupancy procedures.
Station 17 construction meetings worked on minor issues with building.
Fire Academy
Rebuilt burn building set in place at Fire Academy.
Conducted orientation on four (4) new firefighters.
Firefighter II class started.
Conducted a 40hr State Certified Fire Prevention Practices Course.
PUBLIC WORKS
Correction Facilities:
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:
Staff and inmate crew removed rust and painted piping and columns under the
building
Stock Island Detention Center:
The boiler pump was installed in house
Fuel tank Veederoot System was repaired
Contractor installed two cooling tower motors with in house assistance
New ductwork was installed for AHU-D2 with in house assistance
Contractor rebuilt sewer manhole to lift station
Sheriff monument sign was repaired with in house assistance
Assisted Keys Energy with electrical vault room connection repair
Contractor thoroughly and properly cleaned generator and radiator after an oil line
break
A fire sprinkler cross connection was repaired under the building
Out of 189 requested work orders in Jan, 82.4% were completed within three days
FACILITIES MAINTENANCE/PARKS & BEACHES:
Two events at Nelson GC required six (6) hours of staff overtime
Moved courier box at Ellis Bldg. for ADA compliance
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Repaired shower pan at Tavernier Fire Station
Installed new electrical outlets in lobby of Roth Bldg.
Harry Harris Park sewer connection completed at North end ball fields
Continued the Key West Historic Courthouse balcony deck replacement project
Replaced damaged slide at Baypoint Park playground
Total kilowatt-hour Savings = 714,902
Total CO2 Reduction = 504 Metric Tons = CO2 Emissions from electricity use of 75.5
homes for one yr.
Total Energy Dollar Savings = $79,316.92
FLEET MANAGEMENT:
KW Garage completed extensive repairs to multiple
contractors attempted and failed
generator fuel tank
Fleet Generator Tech pressure cleaned, took care of corrosion control, and prepped
Key West fuel station holding tank for FDEP inspection
Ordered two new Backhoe Loaders and one Brush/Tree Limb Chipper for Road
Department
Ordered two new Pickup Trucks, one new 4-Door Sedan and two new Mini Passenger
Vans for Growth Management
Marathon Garage began installation of county insignia decals, strobe lights, tool
boxes, etc. for ten new Public Works Pickup Trucks
ROAD DEPARTMENT:
Removed fence and expanded turning radius at entrance to Harry Harris Park
Installed seepage trench at Bay Point Park
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Delivered 56 tons of mulch to Monroe County Taxpayers saving $6,916.00 in dump
fees
SOLID WASTE/RECYCLING:
Household Hazardous Waste Program collected waste for recycling or disposal from
95 County residents
Monroe County Tech Services, Health Department, and Finance Departments
combined brought approximately 2,200 lbs. of electronics for recycling.
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The Cudjoe Transfer Station also serves as a drop location for the Salvation Army;
they brought approximately 2700 lbs. of various electronics
Household Hazardous Waste Program Collected 1,419 batteries, crushed 517 CFL
bulbs, punctured and filtered 163 aerosol spray paint cans, and shipped 25 pallets of
E-Waste and 1 pallet of crushed florescent bulbs weighing 21,280 lbs. to Intercon
Solutions for proper recycling and/or disposal
Upcoming Electronic (E-Waste) Recycling and Household Hazardous Waste (HHW)
Disposal events:
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Saturday, March 9 at the Key Largo Recycling Center, 300 Magnolia St.,
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(MM 100.3)
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Saturday, March 16 at the Marathon Public Works Yard, 10600 Aviation
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Blvd., and
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Saturday, March 23 at the Cudjoe Key Transfer Station, Blimp Road
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(MM 21.5)
ENGINEERING
5 spans of inbound lane poured - sidewalk/railings for
three spans completed.
Old SR 940 Leg A (Watson Boulevard Bridge Final documents approved and
FDOT issued Notice to Proceed with bidding. RFQ for CEI services has been
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advertised and responses will be received on April 2.
US 1 Bayside Pedestrian Bridge/Bayside Trail Staff met with design consultant
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to review 60% comments and drive the project site on March 6.
No Name Key Bridge 100% plans and specifications submitted to FDOT for
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review on February 13. Waiting for permit from U.S. Army Corps of Engineers.
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Contractor has set all three culverts and
headwalls; anticipate project completion by mid-March (six weeks ahead of
schedule).
Duck Key Security Electrical meters and boxes installed, anticipate camera
installation and activation in mid-March.
Asphalt Pavement Evaluation and Management RFP Contract with IMS
Infrastructure Management Services, LLC on the February agenda.
Card Sound Bridge Repair Project received five responses to the RFQ;
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responses were ranked in a public meeting on February 28; approval to negotiate
with highest ranked respondent on the February agenda.
CR905 Bike Lanes staff held conference call with consultant to review 100%
st
plans on February 21. Consultant is revising maintenance of traffic plans and
reviewing the base design due to updated geotechnical information. Waiting for
permit from U.S. Army Corps of Engineers.
PROJECT MANAGEMENT
Conch Key Fire Station Roofing 100% complete.
Marathon Courthouse Project at 95% complete.
Freeman Justice Center Drug Court Offices. New floor complete. Electrical
rough-in started. Interior framing complete.
Stock Island Fire Station Pile caps 80% complete. Grade beam 50% complete.
Foundation walls for vehicle bays 90% complete. Garage bays filled and
compacted.
Space Planning Facility Study Facilities Condition Assessment Teams conducted
site visits. Sub-Consultant (CGL) conducted interviews with County departments
and constitutional services.
Lester Building Roof Repair - Is being advertised on Demand Star, the bid
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Opening will be held on Thursday, March 28, 2013.
ADA Compliance Projects $1,143,423.36 + ( SEG #4 CDBG Funding) =
$TBD Total= 81 Project Sites
ADA Segments #1, #2, and #3 change orders to County
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office to extend contract time.
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ADA Segment #4 Received bids on Feb. 27. To award contract in
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March for April 17 BOCC meeting.
ADA Segment #5 and #6 - Began scope development for additional
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funding request to DEO ($ amount TBD).
TDC PROJECT
Aids Memorial - New foundation is complete. Upper structure started.
East and West Martello Brick and Mortar renovation - Work started -January 2013 and is
ongoing.
TECHNICAL SERVICES
We completed 238 work orders, interviewed and selected a new systems analyst,
Rosemarie Guieb, in Key West, continued to rolled out new computers, continued to
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negotiate terms of a proposal for fiber network services from Comcast, began site survey
for phone system upgrade, updated library computers, moved more data into the SAN for
Alchemy, further developed the new SharePoint trial site, updated website, moved
MCTV stream to new encoder, completed annual inventory with Property Clerk, and
pushed out Microsoft updates
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 1175
Office visits: 341
New clients: 66
Field visits: 8
Benefits Delivery at Discharge: 5
Transportation program:
Transportation calls: 356
Veterans transported: 162
Financial data:
The financial data for the month of February totals $268,820.00 and indicates the amount
of new revenue brought into Monroe County derived from claims filed by the entire
department.
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS JANUARY
2013
15
16
17
GIS Office
GIS Projects - Data/Map Requests/Technical/Programming
®
CBRS/Tier Analysis Planning
®
Ships Way Mapping Code Compliance
®
2010 Census Analysis Population Density Health Department
®
Rockland Key AICUZ Mapping - Planning
®
Ennis Mitchell Mapping - Planning
®
CHANGE Tool Mapping Vicki Boguszewski - Health Department
®
ArcGIS Server Configuration/Setup
Data Requests:
®
Tier III Lower Keys Water ReSource Technologies
®
Barry Beach Little Torch Key FL DEO - Rebecca Jetton
®
Centerlines, Schools, Zip Codes and Municipal Boundaries Dolph Map, Fort
Lauderdale
®
Tier Dataset FL DEO Jeannine Kelsick
GIS Addressing
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8 Address Assignments
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
18
Appeal to Planning Commission, In Progress .........................................................................1
Alcoholic Beverage Permit, In Progress ..................................................................................2
Conditional Use, Major, Permit, In Progress ...........................................................................2
Conditional Use, Minor, Permit, In Progress ...........................................................................3
Conditional Use Minor Deviation In Progress.........................................................................3
Conditional Use, Time Extension, In Progress ........................................................................1
Conditional Use, TRE, In Progress ..........................................................................................1
Conditional Use, TDR, In Progress .........................................................................................1
Public Assembly Permits, Applied ..........................................................................................6
Public Assembly Permits, Issued .............................................................................................2
Public Assembly Permits, In Progress .....................................................................................7
Road Abandonment, Applied...................................................................................................1
Road Abandonment, In Progress .............................................................................................4
Variance, Planning Commission, In Progress..........................................................................3
Permit Reviews .......................................................................................................................115
Vacation Rental, Applied .........................................................................................................4
Vacation Rental, Issued ...........................................................................................................1
Vacation Rental Mgr. License, Applied ..................................................................................2
Plats, In Progress ......................................................................................................................1
LUD Map Amendment, In progress ........................................................................................5
MCC Text Amendment, In progress ........................................................................................22
ROGO Exemptions, Applied ...................................................................................................2
ROGO Exemptions/Denials, Issued.........................................................................................1
Request for Records .................................................................................................................2
Pre-Application Conferences ...................................................................................................1
Historic Preservation Committee Applications .......................................................................2
ADMINISTRATIVE MEETINGS-
Development Review Committee 1 meeting, 2 items
Planning Commission Meeting 1 meeting, 5 items
PLANNING & ENVIRONMENTAL RESOURCES
COMPREHENSIVE PLANNING
TOTAL
CP/LDR text amendment, in progress ...................................................................................4
FLUM/LUD map amendment, in progress ............................................................................4
Other report or special project, in progress ............................................................................3
Development Review Committee meeting ............................................................................1
Planning Commission meeting ..............................................................................................3
Board of County Commission meeting..................................................................................1
Other intergovernmental or community group meeting ........................................................6
Keith & Schnars teleconference meeting ...............................................................................3
Keith & Schnars contract management - invoices .................................................................4
Keith & Schnars contract management -amendments ..........................................................1
Keith & Schnars contract management - deliverables ...........................................................2
Pre-application conferences ...................................................................................................1
19
Conditional use, major or minor, permit, in progress ............................................................1
Conditional use, major or minor, permit, completed .............................................................1
Coordination on legal appeals/cases ......................................................................................2
Training completed ................................................................................................................2
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
CATEGORY:
Site Visits
Code Enforcement Referral ..................................................................................................6
Permit Inspections/Final Bio Inspections ..............................................................................57
Wetland Delineation ..............................................................................................................1
OTHER: Misc Bio
Site Visits [Miscellaneous] ...................................................................................................5
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS:
Code Enforcement Assessment Memo ..................................................................................5
GIS Map Assorted .................................................................................................................33
GOCEA Recording ................................................................................................................2
Interagency Coordination ACOE/DEP/FWS/FEMA ............................................................4
ROGO Land Dedication Letter ..............................................................................................1
OTHER:
Permit Application Review/Assessment-Plan Reviews routed to Bio ..................................236
Plan Review Process -New applications routed to PRP ........................................................7
Plan Review Process Permits on Hold-Tolled/Hold PRP reviews .....................................50
MEETINGS:
FWS/FEMA PRP Coord ........................................................................................................1
KERF/ILF Interagency Review Meeting ...............................................................................1
Climate Compact Steering Committee mtg ...........................................................................1
MOCO Climate Change Advisory Comm ............................................................................1
DRC .......................................................................................................................................1
Planning Commission ............................................................................................................1
BOCC .....................................................................................................................................1
Pre-Application Assorted ....................................................................................................1
OTHER:
Phone Calls [Estimated] .........................................................................................................300
20
Front Counter Walk Ins [Estimated] ......................................................................................300
BUILDING DEPARTMENT
21
CODE COMPLIANCE
DEPARTMENT
22
Total Accomplishments New Cases 141 Inspections 1,310
23
Upper Keys New cases 34, Inspections Completed 393 Special Magistrate 7
24
Middle Keys New Cases 47, Inspections Completed 549, Special Magistrate 16, CEB 2
Lower Keys - New Cases 60, Inspections Completed 368, Special Magistrate 2
MARINE RESOURCES OFFICE
Channel Marker Program:
25
Month Channel Marker/Buoy Replacement Costs
February 2012
x33Ë/-0È44
March
x3Ë12/È44
April
x2Ë.-/È44
May
x33Ë01,È44
June
x.Ë,+-È44
July
x3-Ë/1+È44
August
x/Ë+,,È44
September
x33Ë1,4È44
October
x1Ë..1È44
November
x4È44
December
x30Ë03+È44
January 2013
x4È44
Total
x,.Ë,+,È44
Derelict Vessel Program:
26
Month Derelict Vessel Removal Costs
February 2012
x-Ë+42È44
March
x31Ë202È44
April
x31Ë3-4È44
May
x1Ë/44È44
June
x30Ë01+È44
July
x01Ë444È44
August
x12Ë+,0È44
September
x20Ë0+4È44
October
x2Ë/44È44
November
x14Ë121È44
December
x-Ë2+,È44
January 2013
x3+Ë3+,È44
Total
x232Ë40.È44
Vessel Pumpout Program:
27
28