Item O1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: February 3, 2015
SUBJECT: Monthly Activity Report for January 2015
______________________________________________________________________________
MONTHLY ACTIVITY REPORT JANUARY 2015
AIRPORTS
January 3 Aircraft accident at Key West. Single engine Cessna with 6 souls on
board, crash landed short of Runway 9 at Key West in the salt pond, full
emergency response and no serious injuries reported.
January 5 -Meet with Liz Young related to new artwork murals in the passenger
sterile area, historic artwork from the school.
January 5 - Meet with Jack Spotswood, related to the transfer of lease and new
ownership of the FBO at Key West, Island City Flying Service is selling to
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Landmark Aviation. Landmark is the 3 largest FBO in the US.
January 13 Performed after action review of the 1/3/15 crash. The airport will
be implementing new emergency response procedures and a new alert system.
Also the airport staff / Ops will be monitoring and engaging on the airport radio
system with the MCSO and ARFF.
January 15 Meet with Commissioner Carruthers to review the January BOCC
agenda items.
January 15 Meet with McFarland Johnson to discuss future airport projects.
January 19 Thomas Henderson started the Assistant Airport Director Position in
Marathon.
January 23 We held the annual Airport Emergency Plan review at Marathon.
January 26 Started first weekly Airport Security Meeting with security/ops staff
January 28 Posted position for Airport Security Manager to fill current need in
Security department at Key West Airport.
January 30 Performed the morning show with Pirate Radio (Bekka & Jack)
Attended Ad Hoc noise meeting for the Key West International Airport, we
discussed the upcoming Noise Insulation Program associated with the Noise
Compatibility Program that is currently under review by the FAA for approval.
We also discussed performing a RFQ (which was approved in December BOCC)
for a consultant to administer the NIP for future phases.
Conducted monthly airline and car rental meetings at EYW.
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EMPLOYEE SERVICES
I.WEBSITE UPDATES (other than normal position vacancy updates, monthly
newsletters):
II. TURNOVER NUMBERS:
Monthly Turnover: .97%
Resignations: 3 Terminations: 1 Retired: 1 Deceased: 0 Layoffs: 0
Annual Turnover for 2014 was 17%
III.
HR/Benefits/WC working on database project to correct errors (working with Tech Services)
HUMAN RESOURCES
Updated labor law posters in county buildings
Meeting with Library to update all job descriptions due to recent Study.
Pre-determination hearing - 0
Employee Grievance Council meetings 0
Personnel Policies Board meeting 1
Surveyed comparable entities employee training plans
Elections completed for seat 4 of the Employee Grievance Council
Phone conference with ADAAG on first draft of ADA evaluation
278.24 cubic feet of County-wide records disposed during 2014
2014 year end - How did applicant find out about job opening:
2014 year end - Applications Processed:
2
BENEFITS
Dental RFP distributed
Phone conferences with Consultants, GBS & Adams, on developing Medical RFP
WORKERS COMPENSATION
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TPA registry.
SAFETY/RISK
Met with Chris A, new Asst. County Attorney to review all liability claims.
Investigations/Inspections: 2 incidents for risk liability issues.
Respirator Fit testing/training: None
CPR/First Aid Training: Coordinated classes for UK public works.
Sherriff 44
Public Works23
MCFR 7
Social Services 4
3
Plan./Eng./Growth. 3
Other 6
Sprain/Strain 25
Slip/Trip 18
Trauma 9
Driving Related Injuries 8
Combat (Sheriff) 8
Laceration 6
Poison Plant Exposure 4
Animal Bite 2
Debris In Eye 2
Smoke Inhalation 2
BUDGET & FINANCE
Finished reviewing the 2013 Draft Cost Allocation Plan. KPMG will make
revisions
Prepared a list of Finance items that still need to be posted inorder to close out
FY14
Held the OMB calendar planning meeting to establish the FY16 Budget timetable
Created, completed and printed 200 copies of the FY2015 Budget in Brief
Posted resolutions from the January BOCC meeting and sent them to the County
Attorney
s, postage,
AARP, Office Depot and 15 other invoices
Assisted with the Grant Agenda Items and Contracts for January Meeting
Prepared resolutions for February BOCC Meeting: 3
Contracts reviewed: 7
Budget transfers: 81
PA
Developed transfers: 12
4
Posted transfers: 10
Updated Revenue, Expense and Fund Balance and CIP Schedules
Corresponded with Finance Regarding Setting up Cost Centers/Projects
Processed Various Billings/Invoices, including: Monroe County Sheriff, Postage,
Rent, SUNCOM, and Travel Reimbursements
Grants Administration
Reviewed 10 grant agenda items for the January meeting.
Continued to work with FDLE and service providers on the pending Byrne JAG
and RSAT applications.
Compiled and submitted to FDLE Performance Reports and Financial Reports
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reflecting the 1 quarter activity on the Byrne JAG grants.
Compiled and submitted to the Bureau of Justice Programs and the Grants.
Management System required Performance and Financial reports to DOJ for the
quarter ending December 31, 2014.
Reviewed and submitted the PFC quarter report in the FAA SOAR system for the
quarter ending December 2014.
Requested information from Florida DEM for the Local Mitigation Strategy 2015
Update.
Attended the LMS 2015 Update workshop held in Marathon.
Reviewed LKMC invoices for processing.
Attended the Procurement Actions Review and Approval (PARA) Meeting
chaired by Gus Pago, held at FDOT District Six office in Miami, to support
rant funds.
Participated in two days of meeting with the FDOT District Six Program
Administrator for the Monroe County Airports.
Continued to analyze, review adjustments to the recalculated FY15 Airport Rates
and Charges.
Participated in the Monthly Airline meeting and the Car Market Share meeting.
Reviewed Cash Sheets as a part of the KWIA Cash Management process.
Reviewed Airport agenda items.
Attended weekly Airport Management meetings.
Compiled and provided requested information to consultants and others regarding
Airport operations.
Attended the BOCC meeting.
Reviewed FAA reimbursement request and had staff submit.
Reviewed and approved Airport operations Requests to Purchase documents.
Reviewed and approved Airport operations invoices.
Updated internal schedules with December Airport activity data.
Worked on planning for the FY16 HSAB funding cycle and developed a tentative
meeting schedule.
Purchasing
261
- 270 (same as above)
Number of PO- 11
5
Office Depot Orders reviewed and released- 113
Staples Orders- 1
Business Cards Orders- 6
Amazon Orders 5
Pcard Ordered and Issued-0
Pricing Requests made- 0
New vendor registration-4
Newspaper (competitive solicitation ad) invoices Processed- 3
PO Requests Entered for Dept- 2
Pieces of US Mail Processed- 804
Contracts Reviewed 28
Create Office Depot Endusers-0
Processed December 2014 Pcard billing statement & submitted to Finance 1/9/15.
Bid public records requests/processed- 3
Conduct four (5) bid openings and tabulate results for:
1.Canal Backfilling due 1/6/15 - 3 respondents
2.Dist.1 B & M TDC Capital Proj. Funding Appl due 1/6/15 - 12 respondents
3.Eng.Design & Permitting Svcs for the Pigeon Key Ramp Repair Proj. due
1/13/15 - 2 respondents
4.Organic Removal Water Quality Improvements Proj, due 1/14/15- 3
respondents
5.Sale of Surplus Property due 1/20/15- 12 respondents
Bid Specifications uploaded on Demandstar - 6
Bid Addendums uploaded on Demandstar 2
Bid Awards posted on Demandstar-6
Processed Buccaneer Courier January 2015 billing.
Process all Airport accounts payable invoices, encumbrances, and updating
contract spreadsheets.
COMMUNITY SUPPORT SERVICES
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 12/21/2014-12/31/2014:
C-1 Congregate Meals totaled 377 units during this period. Monthly goals for this
program continue to fluctuate based upon the availability of funds.
C-2 Home Delivered Meals Hots totaled 48 units, and Home Delivered Meals
Frozen totaled 1235 units. We continue to receive a large number of referrals for
Home Delivered Meals.
In-Home Services (Information in this section is for the period 11/21/201412/20/2014):
III-B Chore: 0 units this period, 91.5 units year-to-date, 10.45% achieved.
III-B Screening and Assessment: 0 units this period, 5.25 units year-to-date, 0%
achieved.
III-B Homemaking/Personal Care: 0 units this period, 370.05 units year-to-date,
30% achieved.
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III-E Screening and Assessment: 0 units this period, 17.25 units year to date, 0%
achieved.
III-E Chore: 0 units this period,10 units year-to-date, 18% achieved.
III-E In-Home Respite: 0 units this period, 998.50 units year-to-date, 13.12% year-to-
date-achieved.
III-E Facility Respite: 0 units this period, 3101 units year to date, 10.3% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for DECEMBER 2014:
Case Management: 18 units for the month were produced; 41 units year-to-date.
Homemaking: 139.5 units for the month were produced; 546.5 units year-to date.
Home-Delivered Meals: 90 meals for the month were provided; 405 meals year-
to-date.
Personal Care: 42 units for the monthly were produced; 194 units year-to-date.
Overall Program Achievement was 52.27% achieved, 2.27% underachieved.
CCE (Community Care for the Elderly) for the period 11/21/2014-12/30/2014:
Case Management: 31 units for the period and 197.25 units year-to-date. 7.57%
achieved year-to-date. We are currently 100% achieved
Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
Companionship: 0 units achieved and 110.75 units year-to-date, 2.19% achieved
year-to-date.
Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-
to-date.
Enhanced Chore: 0 units achieved and 13 units year-to-date, 0% achieved year-to-
date.
Chore: 15 units achieved and 58 units year-to-date, 100% achieved year-to-date.
Homemaking: 415 units for the period and 2757 units year-to-date 34.34%
achieved year-to-date. There are 156 clients on the waiting list.
Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0%
achieved year-to-date.
Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-
to-date.
Personal Care: 294 units for the period and 1854.25 units year-to-date. 24.56%
achieved year-to-date. There are 49 clients on the waiting list.
Respite: 42.5 units for the period and 230.25 units year-to-date. 18.58% achieved
year to date. There are 20 clients on the waiting list.
CCE overall is at 33.33% achievement. We are -3.78% underachieved
-12/20/14: 169 units
were produced in the period and 961.75 units year to date. 7.25% achieved.
HCE (Home Care for the Elderly Program) for the period 12/16/14-1/15/2014: 7.75
billable units this period, 52 billable units year-to-date at the beginning of the contract
year, .89% achieved.
Monroe County Transit
Department Activity for January 2015
One-way trips provided: 1,442
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Unduplicated clients served: 223
Special Needs Clients registered: 625
Deposited Revenue: $1,824.50
Periods Expenditures: $164,300.49
Percentage Spent Fiscal YTD: 30.6%
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 621
R
Staff responded to incoming calls providing information and referrals to callers basedon
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specific inquiries and/or needs. These inquiries range from how and where to apply for
Food Stamp benefits, where the closest food bank is located, how to report suspected
abuse, or to find out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
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possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and
welfare assistance.
Unduplicated Welfare client households that received service 108
New Welfare cases receiving service 16
Low Income Crisis Assistance cases 20 $ 3,978.19
Home and field visits 30
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 115
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 1 $ 386.99
Welfare Shelter 4 $ 4,970.00
ESG 3 $ 1,500.00
BAYSHORE MANOR
private pay and 10 subsidized residents. Bayshore Manor provided 120.50 hrs. of
OA3E respite care and 80.25 hours of CCE care this month. Bayshore Manor has
seven OA3E clients and one CCE client.
There are three clients on the waiting list, all scheduled to be admitted for
residency February 2015.
Revenue for January 2015 $31,534.30
Expenditures for the same period $52,534.25
Percentage of the budget spent year to date 20.62
LIBRARY
Library usage figures continue to reflect that the increase in offerings of
services through technology is widely appreciated by patrons.
8
People counters at the branches indicated that the number of visits made in
person to the Libraries in November, 2014, totaled 23,382, giving continuing
evidence of the popularity of our onsite services.
Additionally, e-book circulation climbed to an increase of 49% above the
same month of last year, with 1,624 eBooks checked out by Monroe County
Library cardholders
New Library cards brought 240 new patrons added to the roll, giving us a total
of 41,386 Library cardholders, a significant portion of the County population.
Reference questions handled by staff via email, text, chat, phone, in-person
visits and through social media, totaled 11,120, an increase of 10% over the
figure from a year ago. The increase in the use of electronics for these
communications presents another example of the still growing popularity of e-
reference as well as onsite information resources.
The public access PC and wireless sessions recorded as provided to the public
for the month remain consistently high, at 9,122; staff attribute this high usage
to the lower cost and proliferation of portable devices, along with the
increased bandwidth available to library patrons. Smartphones and other
smaller devices are also being used to connect to the public wi-fi unobserved,
driving the actual customer number even higher. Library staff have noticed
steep increases in library users requiring assistance with e-government
websites, such as food stamps and unemployment, as well as job seekers and
housing hunters.
These consistently high numbers are expected to grow still more as the winter
season of snowbirds and tourists picks up in the coming months.
EXTENSION SERVICES
Number of services provided: 184 phone calls, 23 office visits, 11 visits to clients,
19 learning events with 393 participants, 6 media submissions, and 456
publications distributed. Total Budget for FY 14/15: $225,012.00; Year to Date
Expenditures and Encumbrances: $118,881.15; Remaining Balance: $106,130.85;
Percentage of budget spent and/or encumbered year-to-date: 52%.
The County Extension Director/Family & Community Development Agent
accomplished the following activities:
Attended the Monroe County Climate Change Advisory Committee meeting
which included development of recommendations for the Monroe County Board
of County Commissioners (BOCC) regarding the environmental use of
gasification to dispose of yard waste. These recommendations will be brought to
the BOCC at their February 18th meeting in Key Largo.
Worked with the Florida Sea Grant Work Action Group to develop an in-service
training (IST) for 40 Extension agents on climate change and sea level rise. The
IST will take place in St. Petersburg, FL at the end of February.
SM
Held a planning meeting for the Sustainable Floridians class that is scheduled
for January 29 -
of particular issues including local implications will be
studied. Participants will be given some of the course material including a binder
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and book. This program will be held in Key West, with a second training planned
for the Middle Keys in the fall.
The Environmental Horticulture Agent accomplished the following activities:
January Jamboree. Information disseminated included Regional Plant Clinics
schedules and brochures, and
with publications about developing backyard pollinator gardens. Seven Master
Gardeners volunteered 15 hours and answered 156 clientele questions.
Held three regional Master Gardener Preview Sessions to select the 2015 training
class. Fifteen people attended at least one workshop and only five intended to
attend the training. Since interest was low, the class that was scheduled for
January - March is postponed until the fall.
Held seven Regional Plant Clinics with 13 Master Gardeners assisting 47 clients
with their plant and/or insect problems.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Workshop in Key West where local fishermen were asked for their input about
the South Florida commercial king mackerel fishery that opens at the end of
January in the Gulf of Mexico.
Attended the Florida Artificial Reef Summit in Clearwater Beach, FL, and
provided input for the presentation of the regional summary for Monroe County.
There have been no artificial reef projects in the county since the planned sinking
of the Vandenberg in 2009. More than 180 people from around the United States
artificial reef program and research updates.
Presented information about the Florida Keys Water Watch (FKWW) program at
the Estuarine and Coastal Health Initiative workshop in St. Augustine, FL,
specifically about how to educate stakeholders to prevent non-point source
pollution and adopt a waterway to monitor water quality.
EMERGENCY SERVICES
Fire Rescue
Attended Florida Keys / Marathon Airport AEP (Airport Emergency Plan)
Review and Tabletop Event.
Ongoing Union negotiations with Local 3903.
Emergency Management
Successfully completed the traffic control, emergency worker decontamination,
and evacuee reception center functional exercises, which were evaluated by
FEMA.
Held first 2015 Monroe County Local Mitigation Strategy (LMS) Update
Working Group Meeting.
Updated and sorted the county-wide volunteer distribution list by category,
training, agency affiliations and volunteers geographical location.
In preparation for the Integrated Advance 15 Mass Migration exercise,
participated in the Academics Session held at United States Coast Guard, District
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7 Headquarters in Miami. The session focuses on preparing federal, state, regional
and local stakeholders for planning, operational and policy issues that may arise
in the exercise.
review.
EMS/Trauma Star
Trauma Star flew 48 flights to mainland hospitals for definitive care in the month
of January.
Attended Quarterly Safety meeting for Trauma Star.
Continued with coordination of new Paramedic Class with Barry University.
Continued with field training of Paramedics on quality assurance/billing issues of
ePCR reports.
KWIA
Hosted debriefing for airplane crash that occurred at KWIA on 1-3-2015.
Taught AHA CPR / AED Course for US Customs and Homeland Security
Agents.
FAA Inspection preparation meetings and records review.
Completed quarterly Safety / Aircraft Operations Area / Fuel Inspections with
appropriate follow-up.
Attended preconstruction / Safety meeting for upcoming EMAS (Engineered
Material Arresting System) Project and Runway Maintenance.
Fire Marshal
Met with Miami Propane Gas company re: installing propane tanks throughout
Monroe County without permits.
Multiple inspections at new hotel property and restaurant in Key largo.
Responded to two arson fires in SeaHorse Campround.
Participated in the Sugarloaf School safety day 1/22.
Continuous work with Pigeon Key management on updating fire and life safety
deficiencies.
Fire Academy
Additional Fire Officer I classes are scheduled announced for 2015 (8 32 hours
each); Florida Statewide Emergency Response Plan (SERP) 8 hours.
Combined Company Training with New Hire Orientation / Probationary
Evaluation; 3 new hires, successful completion; 16 probationary firefighters
successful completion.
Delivered in-service facility fire training to 13 % of career firefighters, while
minimizing overtime costs.
RFP for the Fire Training Academy was posted to Demand Star.
PUBLIC WORKS
PUBLIC WORKS MONTHLY REPORT
JANUARY 2015
CORRECTION FACILITIES:
Stock Island Detention Center
11
Completed carpet replacement within the Administration area
For the period February 2012 through December 2014:
Total kilowatt-hour Savings = 2,026,081
Total CO2 Reduction=1,397 Metric Tons=CO2 Emissions from 157,206 gallons of gasoline consumed
Total Energy Dollar Savings = $215,008
Note: MagLev Chiller was out of service for part of 14Mar
FACILITIES MAINTENANCE/PARKS & BEACHES:
UPPER KEYS:
Nelson Government Center:
Provided assistance with seven (7) events
Repaired and painted walls and installed corner guard at the auditorium
Removed wood frame around concrete slab for emergency generator
PK Courthouse:
Resolved an A/C problem
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Repaired ceiling tiles
Repaired exterior wire fence
Islamorada Library:
Spottswood Bldg.:
Repaired bathroom door in Roads and Bridges Department
Removed wasp nest from Social Services Dept. front door
PK Garage
Installed two US flags
Gathered/separated metal debris and lumber to be picked
Lysiloma property:
Contractor trimmed trees and cleaned and mowed lot
Ocean Reef- Growth Management permit office:
Contractor steam cleaned carpet
Contractor repaired A/C
PARKS & BEACHES:
Provided assistance in two (2) events; placed and removed exit barriers
Performed some grounds keeping maintenance and removed trash
Repaired potable water line
Key Largo Park:
Repaired water leak outside concession stand and fixed tennis court pole
Removed cage around vending machine
Harry Harris Park:
Adjusted tollbooth door
Contractor provided and installed link fencing on north outfield
Posted Human Resources posters in all buildings
Received CPR training
Delivered light bulbs to be recycled at the Long Key Transfer Station
Provided benefit information pamphlets to employees without email access
MIDDLE KEYS FACILITIES:
Marathon Garage Conducted interior and exterior painting
Marathon Government Center Completed painting of IT offices
LOWER KEYS FACILITIES:
Completed upgrade of the BPK Fire Station exhaust removal system
Completed drawings and issued purchase order to Check Electric for added power
circuit to new Breathing Air Compressor System installation
Performed FKAA required backflow preventer testing for the Lester Building, KW
Library, Harvey Government Center, KW Garage, Stock Island Fire Station,
Bayshore Manor and Big Coppitt Fire Station. Replaced the backflow preventer for
BPK Watson Field
13
Completed FKAA required Grinder Pump Station location worksheets for Cudjoe
Key and Big Pine Key Monroe County properties. Submitted and met with FKAA
technician at all properties.
Met with Bender & Associates Architects on the Harvey Government Center window
and door replacement project at the jobsite
Completed slab construction and storage building assembly at the KW Library
Started drawings and completed land survey of KW Lighthouse property for wall
wood picket replacement project
Started Higgs Beach Seawall Repair project
Replaced exterior door at Public Works KW Facility Maintenance office
Restored East Martello historic door at carpenter shop and reinstalled
FLEET MANAGEMENT:
Three garages combined provided preventative maintenance and completed
approximately 110 unit inspections
Three garages combined opened and/or completed approximately 250 work orders
Three garages combined processed and/or distributed approximately 8,350 gallons of
unleaded gasoline and 2,919 gallons of diesel fuel
Received 1 check for sale of used motor oil in the amount of $110.00
Garage staff completed monthly safety refresher training (Eye Protection).
Provided purchase packages and ordered 5 new cargo vans, 4 pick-up trucks, 2
passenger vans, 1 crew box truck
Took delivery of new Ford Explorer for Airport Key West, and new Sweeper Truck
for Key West Road Department
Processed approximately 190 parts/supply accounts payable invoices
Completed vehicle surplus advertisement, received acceptable bids on 20 vehicles
ROAD DEPARTMENT:
LOWER KEYS:
Chip/Brush-15 miles (one chipper down for repairs)
Rights of way mowed-12 miles (one mower down for repairs)
Weed Eating-8 miles
Cold Patch Pot Holes-.50 ton
Mulch Deliveries - 22 with a total of 77 tons of mulch savings of $9,509.50 in dump
fees
Hauled 235 tons of millings from Cudjoe Key to Rockland Key property donated by
contractor Giannetti
Recycled old aluminum signs and collected $163.20 in revenue
Repaired sink hole on Palm Beach Avenue, Big Pine Key; used 1 ½ tons of recycled
rock from Rockland Key property
th
Made road repairs at 5 Street, Stock Island and Flagler Avenue, Key West, using 1
ton of EZ street at each location
Sign Technician-35 locates/70 signs/32 post
Roads Support
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Assisted with A.D.A. ramp at the Gato Building
Removed tree stump with grinder at Higgs Beach Playground
UPPER KEYS:
Buzz Bar/Chipper Operation 19.08 miles
Miles of ROW Mowed 7.29 miles
Line Striping 5380 ft.
Thermo installed 390 Pieces
Shoulder Work 2236 ft. 24 tons of material used
Sweeping Operation 4340 ft.
Weed Eating Operation 126 roads
Sign Department 24 new signs/5 new posts/8 locates
Tree/Bucket Work 1 Subdivision 4.74 tons
Pot Hole Repair 3 Roads / 1200 lbs. of cold patch used
Haul/Pick up Material 15 tons of EZ Street/36 tons of Millings from Blimp Rd to
Key Largo/101.79 tons of Crushed Rock from CEMEX
Safety Meeting held 01/30/2015
Special Projects
Pick up Jersey Barriers in Key West and transport to Key Largo
Pick up 15.01 tons of EZ Street Cold Patch in Miami and deliver to Key West
Haul 18 tons of Debris for Parks Department
Block off two illegal launch areas on Card Sound Road
Card Sound Report
Buzz Bar/Chipper Operation 5 Miles
Mowing Operation 9 Miles
Weed Eating Operation 5.5 Miles
Trash Pick Up 2760 lbs.
Miles of roadway driven for trash pickup 110 Miles
SOLID WASTE MANAGEMENT:
Recycling
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas
with the ongoing inspections of commercial and residential recycling practice.
val in Key West on
thth
Saturday the 17 and Sunday the 18 of January. Staff set up an informational booth
hazardous waste brochures and reusable shopping bags. Staff also helped Waste
Management with their automated recycle robot to be used in helping to educate the
public about recycling in Monroe County at this event. With the success of this
community outreach staff is making arraignments to include the Marathon and Key
Largo Seafood Festivals in the coming year.
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Staff assisted in five Household Hazardous Waste collections at the Long Key,
Cudjoe Key transfer stations and the Key Largo mobile HHW site.
Staff assisted the 2015 Ragnar Relay event coordinator Carson Comeau with solid
waste service and a recycling service at all the six major staging locations from Key
Largo to Key West for the annual race from Miami. This will be the first year the
Ragnar Relay will use recycling services at the staging areas. Staff is working on
Household Hazardous Waste and E-Waste Recycling/Disposal
Held six collections in the month of January and accepted material from 203 Monroe
County participants
Hazardous and E-Waste Commercial Collection participants include Monroe County
Facilities Maintenance, KW (460 lbs. of HHW), Small Dog Electronics, KW (580
lbs. E-waste) Waste Management, KW (140 lb. HHW and 2,420 lb. E-Waste)
Nearshore Electric, KW (340 lbs. E-Waste and 104 bulbs), Dolphin Research, LK
(370 lbs. E-Waste) Bluewater Printing, Summerland Key (120 lbs. HHW), Cabana
Club, LK (380 lbs. HHW)
Collected 880 lbs. of lead seal batteries for recycling by Interstate, 980 gallons of
contaminated fluids was collected and recycled by EMC Oil Corp.
Mailed out two boxes of batteries to Call2Recycle weighing 88 lbs.
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(Graph above shows amount of small rechargeable batteries recycled with
Call2recycle)
Staff crushed 468 fluorescent bulbs using our bulb eater, and punched 220 spray paint
cans, evacuating their contents making them none hazardous.
Staff is preparing to for the Marathon Collection dates. These special collection dates
are in addition to our regularly scheduled days to help better serve our residents and
their recycling needs
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Household hazardous waste department held the first of the Special Marathon
Collections for 2015. Staff collected from 80 residents a total of 3,940 pounds of
household hazardous waste and 2,800 pounds of end of life electronics.
Please see new graph below that helps show the amount of materials handled
through the Hazardous Waste program at the Monroe County facilities
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Latex paint 1 - 55 gallon drum 600 lbs.
Oil paint 1 - 55 gallon drum 500 lbs.
Aerosol cans 1 - 55 gallon drum 150 lbs.
Crushed fluorescent bulbs 1 - 55 gallon drum 400 lbs.
CFL loose bulbs 1 - 55 gallon drum 130 lbs.
HHW misc. chemicals avg. 1 lb. per participant.
EMC Oil 1 gal. of contaminated fluid equals 8.35 lbs.
Interstate and Call2recycle weight recycled from
solid waste dept. only.
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Monthly Collection Data Scale
LatexOilAerosolCrushed BulbsCFLHHWE-WasteEMC OilInterstateCall2recycle
October621218366001,1200
November31120938000
December5300013814205480132
January521132032598088088
February
March
April
May
June
July
August
September
October
Total:1983545175317852480220
ENGINEERING
Card Sound Bridge Repair Project Design consultant providing final responses
to FDOT comments on 100% plans. Upon approval of all responses consultant
will finalize construction plans and provide specifications package.
Card Sound Toll Study HDR provided final draft of scope of services.
Currently drafting cost proposal for county review and approval.
County Maintained Traffic Signals Staff working with FDOT and contractor to
install signal controller and cabinet upgrade at the Tarpon Basin Drive traffic
signal in Key Largo. Working with FDOT signal consultant to upgrade
emergency fire beacons in Key Largo to enable electronic storing and
downloading of signal timing information.
Lake Surprise Estates Roadway and Drainage Improvement Project Staff
provided comments to design consultant on 60% phase submittal; draft 100%
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submittal delivered at review meeting on January 27, 2015. Staff reviewing to
provide comments.
No Name Key Bridge Repair Project Construction contract at 18%; contractor
evaluating new materials for construction.
Pigeon Key Ferry Service Staff completed Request for Proposals; anticipate
advertising for responses in mid-February.
Pigeon Key Ramp Repair Project Two responses received on January 13, 2015;
selection committee meeting was held on January 29, 2015 to rank respondents.
Approval to negotiate on February BOCC agenda.
Sexton Cove Roadway and Drainage Improvement Project Consultant
completed field utility survey and additional geotechnical work; anticipate
preliminary grading plan for Grassy Road in early February.
Similar Sound Bridge (Boca Chica) Construction on bridge has begun (FDOT
contractor). Intermittent lane closures with one lane of alternating traffic in effect
as structural work is performed on bridge.
Stock Island Roadway and Drainage Improvement Project Staff received draft
scope and cost proposal for design and permitting in early February; reviewing
and finalizing.
US 1 Bayside Pedestrian Bridge Awaiting Coast Guard and USACOE permits.
County staff prepared draft contract documents, LAP construction checklist and
draft Construction Engineering and Inspection (CEI) RFQ. Submerged land
easement being prepared by FDOT.
US 1 Bayside Trail Contractor has completed 90% of drainage structure
installation and is continuing excavation of the path footprint. Staff provided
preliminary comments to design consultant preparing landscaping design for
addition to the project.
PROJECT MANAGEMENT
ADA Compliance Segments #1 and #2 - Contractor is completing their final
punch-list for completion of the project.
Bayshore Manor Emergency Repairs Several broken Plumbing fixtures were
delivered by the manufacturer and returned by contractor; new completion date
th
Feb 20 2015
Blimp Road Boat Ramp Repairs Waiting for the construction schedule and
schedule of values from the contractor to issue a notice to proceed.
Crawl Key Training Facility - RFP has been reviewed by legal and obtaining
dates for advertising on Demand Star.
th
Freeman Justice Center Acoustics Project began Monday January 26 2015
Key West Lighthouse (TDC) - Anticipate having the drawings and specifications
the first week of February.
Magnolia St. Public Works Facility County has 100% construction documents
under review.
Marathon Airport Customs Facility Construction is on schedule.
Marathon Library- ILA still in draft review.
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Pigeon Key Roof Replacement (TDC) - All drawings, NOAs and specifications
have been received.
Plantation Key Court House Agreement will be on the February Agenda
Rockland Key- Easement issue not yet resolved. Conceptual floor plans back to
Architect for revisions
rd
Senior Nutrition Center RFP Published January 23 2015. Bid opening in
March
Sewer hookup Marathon Courthouse/Cl
- Due to insurance verification not being received the start date has been moved
back to first week in February.
Sugarloaf Fire DormSLVFS will appear at February BOCC to discuss long term
acquisition of current property.
Summerland Fire Station Report considering alternate site being prepared, to be
th
complete by February 6 2015.
PARKS/TRANSPORTATION PLANNING
Big Pine Swimming Hole The design contract is currently being negotiated. The
consultant contract is anticipated to be brought before the BOCC for approval in
March 2015
Big Pine Community Park Scenic Overlook The design of the overlook/water
observation platform is 60% complete.
Higgs Beach Road The project is currently in design. Geotechnical
investigations were completed in January 2015. A contract amendment will be
brought before the BOCC in March to incorporate moving the dog park, moving
the racquet ball/squash courts, and establishing the sidewalk connections at West
Martello Tower.
Higgs Beach Fitness Trail Staff resources were re-allocated in January to
expedite the completion of this project. Fitness trail equipment is anticipated to be
installed in the first quarter of 2015.
Higgs Beach/Reynolds Street Pier (scenic overlook) The project is currently in
design, and plans are 60% complete.
Higgs Beach Mobile Vendor Contract The vendor began operations on Martin
Luther King Holiday weekend. The county is in the process of applying for a
Conditional Use Permit with the City of Key West to allow for the additional food
sales at Higgs Beach.
The concrete pad from the old fuel tank, the small concrete shed, the
concrete fish cleaning tables, and the wooden gazebo were demolished and
removed from the property in January 2015. Two successful events were held in
Association is pending.
Third-Party Park Management Contracts The Boys & Girls Club and YMCA
Park contracts are being evaluated to streamline benefits for county residents and
to promote synergy of available county resources.
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US 1 Arterial Travel Time and Delay Study The URS task order is on the
February BOCC agenda for approval. Data collection begins in the last week of
February for the 2015 study.
Watson Field Watson Field was transferred to Monroe County ownership on
January 28, 2015. The total acquisition cost to the county was $6,570.76. The
total just market value of the 2.82 acre site is $704,393.
TECHNICAL SERVICES
Availability of Entire Network - Last Month
Availability of Entire Network
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8STETTPMGEXMSRWF]YWEKI
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1iTunes435.47 GB13.5%
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2Netflix409.53 GB12.7%
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4Miscellaneous web324.77 GB10.1%
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6Miscellaneous secure web237.88 GB7.4%
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8Miscellaneous video172.01 GB5.3%
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10Google Drive70.67 GB2.2%
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DescriptionManufacturersystemUsage% Usage
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Shenzhen
1BC:76:70:28:8E:E5Other58.92 GB1.8%
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2LTMANNYCisco-LinksysAndroid48.75 GB1.5%
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3123456AppleApple iOS47.08 GB1.5%
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4GOOCH-PCLite-OnApple iOS38.04 GB1.2%
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Hon
5KEY-E30-CGBGLV1Other32.29 GB1.0%
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7AppleApple iOS30.59 GB0.9%
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8AppleOther24.06 GB0.7%
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1000:23:12:0F:36:E8AppleOther20.97 GB0.6%
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system# Clients% ClientsUsage% Usage
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1Other992473.1%1.78 TB56.4%
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2Apple iOS10797.9%726.11 GB22.5%
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3Android340225.0%600.12 GB18.6%
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4Mac OS X280.2%33.88 GB1.1%
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Manufacturer# Clients% ClientsUsage% Usage
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1Apple795558.6%1.97 TB62.5%
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2Samsung8646.4%199.55 GB6.2%
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Hon
32802.1%153.00 GB4.7%
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4Intel5093.7%138.51 GB4.3%
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5Lite-On1631.2%110.35 GB3.4%
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Facebook Likes: 141 (+7 Since November)
24
Twitter Followers: 794 (+7 Since September)
Current Site Visits: 42,183 (+6,742 Since December)
Current Unique Site Visits: 33,504 (+5793 Since December)
We completed 289 work orders, completed the network turn up at the Ocean Reef Permit Office,
continued to rolled out new computers, continued to install new network switches, began to rewire
the Marathon Government Center, released version 1.1 of the Monroe County Mobile Application,
updated library computers, added new updates to Monroe County Web site, began consolidation of
HR databases, supported the new ADP rollout, selected Socrata as the vendor for the new financial
data portal, moved more data into the SAN for Alchemy and pushed out Microsoft updates.
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VETERANS AFFAIRS
Clients assisted:
VA phone calls: 697
Office visits: 357
New clients: 51
Field visits: 37
Benefits Delivery at Discharge: 2
Transportation program:
Transportation calls: 333
Veterans transported: 150
Financial data:
The financial data for the month of January totals $189,134.49 and indicates the amount
of new revenue brought into Monroe County derived from claims filed by the entire
department.
25
variable time frame in adjudicating awards.
GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS
DECEMBER 2014
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BUILDING DEPARTMENT
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GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
-
Urban Commercial (UC) Zoning Analysis - Planning
-
GIS Household Data Emergency Management Jose Tezanos
-
Big Pine Key Tier Analysis - Environmental
-
Rockland Key Ownership Mapping - Planning
-
Elevation Certificates Mapping (in progress)
-
-
GIS Addressing
-
30 New physical address assignments
CODE COMPLIANCE DEPARTMENT
32
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
Department Totals New Cases 107 Inspections 1208 New Citations 3
33
UPPER KEYS
NEW CASES 41 INSPECTIONS COMPLETED 311 SM 0
CITATIONS ISSUED 0 CEB 0
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MIDDLE KEYS
NEW CASES 34 INSPECTIONS COMPLETED 620 SM 0
CITATIONS ISSUED 3 CEB 7
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LOWER KEYS
NEW CASES 32 INSPECTIONS COMPLETED 277 SM
0
CITATIONS ISSUED 0 CEB 0
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources
Department is to foster sustainable, quality development in the county
while conserving and promoting stewardship of the county's fragile
environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following
offices:
The Planning Department is responsible for the administration of the
adopted Monroe County Comprehensive Plan and Land Development
Regulations. The Department processes amendments to the
Comprehensive Plan and Land Development Regulations. Additionally,
the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including
environmental compliance.
The Environmental Resources Office services include the review of
applications for compliance with environmental regulations, such as:
clearing limits, wetland delineation, landscaping, stormwater, land
clearing and FEMA required review of potential endangered species
impacts under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on
protection of the marine environment, provision of maritime
infrastructure, and the preservation of public water access.
38
Lower & Middle Keys permits are typically reviewed in the Marathon office.
39
Lower & Middle Keys permits are typically reviewed in the Marathon office.
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MARINE RESOURCES OFFICE
Channel Marker Program:
46
Month Channel Marker/Buoy Replacement Costs
January 2014
$500.00
February
$2,147.50
March
$43,253.00
April
$2,500.00
May
$17,149.00
June
$4,900.00
July
$0.00
August
$3,750.00
September
$0.00
October
$0.00
November
$5,500.00
December
$5,400.00
Total
$85,099.50
Total annual costs for marker/buoy replacements for the past twelve month period were
approximately 50% higher than the same timeframe in 2013 ($56,671).
Derelict Vessel Program:
47
Month Derelict Vessel Removal Costs
January 2014
$17,585.00
February
$14,029.00
March
$6,529.00
April
$13,894.00
May
$2,867.00
June
$15,279.00
July
$2,500.00
Aug
$11,175.00
Sept
$8,535.00
Oct
$15,386.00
Nov
$34,659.00
Dec
$23,368.00
Total
$165,806.00
Derelict vessel removal costs for the past twelve month period were approximately 17%
higher than the same timeframe in 2013 ($142,047).
48
Vessel Pumpout Program:
Pumpout numbers have risen steadily over the past two years, with monthly pumpout
numbers exceeding the (initial) quota of 1300 per month in eleven of the past twelve
months.
49