10/19/2011 ContractDANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: October 25, 2011
TO: Jerry Barnett, Director
Project Management
ATTN: Ann Riger
Contract Administrator
FROM: Pamela G. Hanc ck D.C.
At the October 19, 2011, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Item C45 First Amendment to Agreement with Pedro Falcon Electrical Contractor's Inc. for
the Renovation and Addition of Fire Station #17 in Conch Key.
Item C46 Contract with Currie, Sowards, Aguila Architects, (CSA), to draw a preliminary
design of a parking facility on Thomas Street.
Item C47 Contract for Professional Services with William P. Horn Architect P.A. for
Restroom and Shower Facilities at the Crawl Key Fire Training site.
Item C52 Task Order Contract with MBI /K2M Architects under their continuing services
agreement with the County. This task order contract for NTE $7,000 will provide initial site
layout and feasibility grade cost estimate to construct a Customs and Border Protection (CBP)
area at the Marathon Airport in the area identified by CBP representatives.
Attached is a duplicate original of each of the above - mentioned for your handling. Should
you have any questions, please do not hesitate to contact this office.
cc: County Attorney
Finance
File✓
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CONTRACT FOR
PROFESSIONAL SERVICES
BETWEEN OWNER AND ARCHITECT/ENGINEER
THIS CONTRACT made as of the 19 day of October, 2011. FOR PROFESSIONAL
SERVICES BETWEEN OWNER AND ARCHITECT /ENGINEER (the "Contract" or
"Agreement ") is made and entered into by MONROE COUNTY, BOARD OF COUNTY
COMMISSIOENRS ( "Owner" or "County"), a political subdivision of the State of
Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, its successors
and assigns through the Monroe County Board of County Commissioners (`BOCC "), and
MBI /K2M ARCHITECTURE, INC. the ( "Architect ")., whose address is 1001
Whitehead Street Suite 101, Key West, FL 33040, its successors and assigns.
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which hereby acknowledged, the Owner and the Architect agree:
1. This Contract is in accordance to the Continuing Contract as approved by the
BOCC on December 16, 2009 where professional services are to be rendered for projects
in which the estimated construction costs of each individual project under contract does
not exceed Two Million Dollars ($2,000,000.00). All terms and conditions of the
continuing contract approved by the BOCC shall apply to this contract. Modifications to
the existing contract consist of the following:
A. SCOPE OF SERVICES
Architect shall provide conceptual architectural services for Design Concept and
cost estimating for a General Aviation Facility Customs Terminal in the existing
Marathon Airport, located at 9400 Overseas Highway. Scope of work is limited
to existing conditions survey, conceptual floor plan and cost estimating:
Existing Conditions Survey
• Photograph and measure the existing terminal as required for the
scope of work
• Create as -built drawings of existing building sufficient for design
concept plan
Design Concept
• Coordination with County Staff to refine requirements as identified
during meetings with Department of Homeland Security
• Prepare conceptual floor plan for General Aviation Facility in
existing terminal
Comply with current U.S. Customs and Border Protection Airport
Technical Design Standards, August 2006
Meeting with County to review design concept plan for comments
and approval
Cost Estimate
Prepare cost of construction estimate based on approved design
concept plan
Estimate to include architectural and engineering fees for scope of
work
DELIVERABLES:
• Floor Plan (proposed GAF facility and adjacent partial adjacent
airport terminal)
• Cost Estimate, including estimated cost of construction and
A/E fees
B. EXCLUSIONS
The following services are specifically excluded:
Construction documents for permit and construction. Architect will
submit proposal for construction documents and engineering services at
Client's request
C. PAYMENTS
Professional services for the scope indicated above will be a total of Six Thousand
Five Hundred Dollars and 00 /100 ($6,500.00), plus direct (reimbursable)
expenses. Direct (reimbursable) expenses include the following:
• Additional Reproduction of reports, drawings, and specifications
• Renderings
• Additional color and black and white copies at direct cost
• Any other similar project - related item
Invoicing will be monthly based on percent completion. Each invoice will
include a description of the work completed and the percentage of completion
represented by the work. The percentage of completion shall be agreed upon
between the Owner and the Architect.
D. ADDITIONAL SERVICES
Any items beyond those specifically outlined and described above, are considered
to be Additional Services and are chargeable at the standard hourly rates listed
below:
ARCHITECTURE INTERIOR DESIGN
Principal $225.00 Director, Interior Design $175.00
Director, Architect $175.00 Senior Designer $135.00
Project Mgr, Arch II $150.00 Purchasing Agent $125.00
Project Coordinator /CA $125.00
Senior Draftsman $97.50
Draftsman II $80.00
Administration $60.00
Intern $42.50
Staff Designer/Designer $97.50
Junior Designer $75.00
Administrative $60.00
Intern $42.50
Architect has relationship with 3D computer and hand rendering companies. If renderings are
requested they shall be billed as a reimbursable cost only when approved by the Owner prior to
start of work.
E. SCHEDULE
The Architect shall perform its services as expeditiously as is consistent with
professional skill and care and the orderly progress of the Work.
The Architect, upon notice to proceed by the Owner, shall complete the Scope of Work
within six (6) weeks or Forty -Two days (42).
F. The Architect shall not disclose, publish, or authorize others to disclose or
publish, design data, drawings, specifications, reports, or other information
pertaining to the services performed by Architect or other information to which
the Architect has had access during the Term of the Continuing Contract without
the prior written approval of the County, during the Term of the Continuing
Contract and for a period of two years after the termination of the Continuing
Contract. Nevertheless, the parties agree the Architect may use and publish the
County's name and give a general description of the work provided by the
Architect for the purpose of informing other clients and potential clients of the
architect's work experience and qualifications.
G. Should the County receive a request for documents pursuant to Chapter 119,
Florida Statutes, Architect shall cooperate with the County to facilitate the
County's compliance with Chapter 119, Florida Statutes. Should the Architect
assert any exemptions to the requirements of Chapter 119 and related statutes, the
burden of establishing such exemption, by way of injunctive or other relief as
provided by law, shall be upon the Architect. Failure by the Architect to
cooperate with the County in connection with a Public Records request shall be
grounds for immediate unilateral cancellation of the Continuing Contract by the
County.
H. In providing opinions of probable construction cost, the Owner understands that
the Architect has no control over the cost or availability of labor, equipment or
materials, or over market conditions or the Contractor's method of pricing, and
that the Architect's opinion of probable construction costs are made on the basis
of the Architect's professional judgment and experience. The Architect makes no
warranty, express or implied, that the bids or the negotiated cost of the Work will
not vary from the Architect's opinion of probable construction cost.
SS WHEREOF, each party caused this Agreement to be executed by its duly
authorized representative on the day and year first above written.
v BOARD OF COUNTY COMMISSIONERS
Y L. KOLHAGE, Clerk OF MONROE CO TY, FLORIDA
By: By:
eputy Clerk Wyor/dVirman
Witnesses f r Architect/Engineer-
Witness 1:
Print Na
Date: - --
Witness 2:
Print Name:
Date:
ARCHITECT /ENGINEER
MBI/K2M�ARCIETEC URE, INC.
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STATE OF FLORIDA -�
COUNTY O F,_ �JYVi.Iy Q�
On this N
day f 2011, before me, the undersigned notary -pub�I�q personal
appeared known to me to be the person whose naive fs � sub6W
above, or who-predeeed as identification, and acknowledged that
he /she is the person who executed the above Contract with Monroe County for Architect /Engineering
services for the Marathon Airport Customs and Border area, for the purposes therein contained.
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