06/21/2017 AgreementCWRT�
Kevin Madok, cPA
Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: June 22, 2017
TO: 13rcaiine En'ckson
Engirnccring Sciwiccs
FROM: Pmiiela G. Harsco kk, .C.
SUBJECT: Juuc 21st 130CC Meeting
Enclosed is a duplicate origuial of Item C14, a "Task Order with 'T.Y. Ian International/
HJ. Ross, for Construction Eiiginecring aixl Inspection (CEI) Services for the Garrison Bight
Bridge Repairs Project, for your handling.
Should you have auiy questions, please feel free to contact me at ext. 3130. 'Thmik you.
cc: County Attorney
Finwicc
Filc
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
305- 294 -4641 305- 289 - 6027 305- 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305 - 852 -7145
TASK ORDER FOR CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES
BETWEEN MONROE COUNTY AND T.Y. LIN INTERNATIONAL/H.J. ROSS
FOR
GARRISON BIGHT BRIDGE REPAIRS PROJECT
In accordance with the Continuing Contract for On Call Professional Engineering Services
made and entered on the 16th day of January, 2014 between Monroe County hereinafter
referred to as the "County" and T.Y. Lin International /H.J. Ross, hereinafter referred to as
"Consultant" where professional services are allowed if construction costs do not exceed
$2,000,000.
All terms and conditions of the referenced Contract for on Call Professional Engineering
Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement
of which will be specifically referenced in this Task Order and the modification shall be
precisely described.
This Task Order is effective on the 21`t Day of June, 2017.
Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
The scope of services will include construction engineering and inspection (CEI) services for
Garrison Bight Bridge Repairs Project, included as Attachment A
Article VII, Paragraph 7.1 is amended to include the following:
The Consultant shall be paid monthly based on hourly rates per the continuing services
contract and estimated staff hours as follows:
Personnel
Estimated
Hours
Hourly Rate
Total
Senior Resident Engineer/PM
288
$175.00
$50,400.00
Administrative
288
$38.00
$10,944.00
Resident Compliance Specialist
288
$98.00
$28,224.00
Inspector
1620
$98.00
$158,760.00
Subcontractor
Testing Lab
$10,000.00
Surveying
5,000.00
Total Not To Exceed Amount
$263,328.00
A total not to exceed amount of t wo hundred sixty three thousand three hundred twenty eight
dollars and zero cents ($263,328.00) will apply.
Continuing Contract for On Call Professional Engineering Services Attachment "A"
CONSULTANT RATES is amended to include the following that was inadvertently omitted in
the original agreement:
Position Burdened Hourly Rate
Inspector $98.00
Resident Compliance Specialist $98.00
Article IX MISCELLANEOUS,
9.21 PUBLIC ACCESS is amended as follows:
Public Records Compliance. Contractor must comply with Florida public records laws,
including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the
Constitution of Florida. The County and Contractor shall allow and permit reasonable access to,
and inspection of, all documents, records, papers, letters or other "public record" materials in its
possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and
made or received by the County and Contractor in conjunction with this contract and related to
contract performance. The County shall have the right to unilaterally cancel this contract upon
violation of this provision by the Contractor. Failure of the Contractor to abide by the terms of
this provision shall be deemed a material breach of this contract and the County may enforce
the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be
entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This
provision shall survive any termination or expiration of the contract.
The Contractor is encouraged to consult with its advisors about Florida Public Records Law
in order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is
required to:
(1) Keep and maintain public records that would be required by the County to perform the
service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy
of the requested records or allow the records to be inspected or copied within a reasonable time
at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration
of the contract term and following completion of the contract if the contractor does not transfer
the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records
in possession of - the Contractor or keep and maintain public records that would be required by
the County to perform the service. If the Contractor transfers all public records to the County
upon completion of the contract, the Contractor shall destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract, the Contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the County, upon request from the County's custodian of
records, in a format that is compatible with the information technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be made
directly to the County, but if the County does not possess the requested records, the County
shall immediately notify the Contractor of the request, and the Contractor must provide the
records to the County or allow the records to be inspected or copied within a reasonable time.
If the Contractor does not comply with the County's request for records, the County shall
enforce the public records contract provisions in accordance with the contract, notwithstanding
the County's option and right to unilaterally cancel this contract upon violation of this provision
by the Contractor. A Contractor who fails to provide the public records to the County or
pursuant to a valid public records request within a reasonable time may be subject to penalties
under section 119.10, Florida Statutes.
The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any
public records unless or otherwise provided in this provision or as otherwise provided by law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, BRIAN BRADLEY AT PHONE# 305- 292 -3470 BRADLEY -
BRIANO MONROECOUNTY- FL.GOV, MONROE COUNTY
ATTORNEY'S OFFICE 1111 12 Street, SUITE 408, KEY WEST, FL
33040.
9.30 FEDERAL HIGHWAY ADMINISTRATION REQUIREMENTS is amended to include:
Title VI Assurances included as Attachment B to this Task Order
each party caused the Task Order
Consultant
Deputy Clerk
Date: V. 2�v t7
T.Y. Lin I
by its duly
I /H.J. Ross
B 54101,itte I- A10As%1, Q5
Title
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By: � 'e` (
Y
Mayor /Chairman
MONROE COUNTY ATTORNEY
_ APPROVED AS TQ FORAM:
CHRISTINE M. LIMSERT•13ARROWS
ASSIST�T i Q{J�1T�l ATTORNEY
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ATTACHMENT A
Scope of Services
TYLININTERN,z:J10NAL
January 24, 2017
Mr. Clark Briggs
Sr. Project Adminstrator
Monroe County Engineering Services
1100 Simonton Street
Key West, Florida 33040
RE: Garrison Bight Bridge Repairs
Professional Services - Construction Engineering Inspections Services
Dear Mr. Briggs:
We are pleased to submit this proposal to provide Construction Engineering Inspections Services for the above -
referenced project. The Monroe County Engineering Department has provided a detailed scope of services
documents that we are referencing as the attached Exhibit "A," "Scope of Services ". T.Y. Lin International
(TYLI) agrees to provide the tasks detailed in the Scope of Services.
TYLI will perform this work as described in Exhibit "A," "Scope of Services," for fee "Not to Exceed"
$263,328.00, as detailed in Exhibit `B ", Fee Estimate. The project will billed monthly on a "Time and
Material" basis.
The attached scope of services represents "basic services" to be performed as part of our fee. Additional services
beyond the scope of these basic services will only be performed on an as needed basis and with approved
authorization. If additional services are required, TYLI will prepare a separate scope of services and labor cost.
We trust you will find this proposal acceptable and we look forward to working with you on this important
project. Thank you for this opportunity to provide our services to the County.
Sincerely,
TY LIN INT A ZONAL
E.
i
Francisco J. Alonso, *'
Associate Vice President
Project Manager
201 Alhambra Circle, Suite 900 1 Coral Gables, Florida 33134 1 T 305.567.1888 1 F 305.567.1771 1 www.tylin.com
Garrison Bight Bridge CEI
January 24, 2017
EXHIBIT "A"
SCOPE OF SERVICES
1.0 SCOPE OF SERVICES:
The bridge over Garrison Bight and the approach roadway is in need of repair due to its
age and exposure to an extreme aggressive environment. The Garrison Bight Bridge
located in Key West Florida, was built in 1965, has 3 spans and is 177' feet long and 40'
wide. The navigational envelope is 44' of horizontal clearance and 19' of vertical
clearance above mean high water. The bridge has two 14' travel lanes with raised curb
and a 5' sidewalk with traffic railing on each side. The construction scope of work
includes the removal of unsound concrete; repair of spalls, areas of delamination and
cracks; the installation of (8) cathodic - protection structural pile jackets at (4) structural
deficient pilings and the replacement of (4) deteriorating pile jackets. Other related
repairs to the bridge deck, substructure members, fender system and all other work
shown on the plans and described in the contract documents will be accomplished. The
Consultant shall provide Construction Engineering and Inspection Services for
the Garrison Bight Bridge Repairs Project.
The Consultant shall exercise their independent professional judgment in performing
their obligations and responsibilities under this Task Order. Pursuant to Section 4.1.4 of
the FDOT's Construction Project Administration Manual (CPAM), the authority of the
Consultant's lead person, such as the Senior Project Engineer, and the Consultant's
Project Administrator shall be identical to the Department's Resident Engineer and
Project Administrator respectively and shall be interpreted as such.
Services provided by the Consultant shall comply with the Small County Outreach
Program (SCOP) requirements, FDOT manuals, procedures, and memorandums in
effect as of the date of execution of the Task Order unless otherwise directed in writing
by the County.
On a single Construction Contract, it is a conflict of interest for a professional firm to
receive compensation from both the County and the Contractor either directly or
indirectly.
The Consultant shall utilize the U.S. Department of Homeland Security's E- Verify
system to verify the employment eligibility of all new employees hired by the Consultant
during the term of the Contract and shall expressly require any subconsultants
performing work or providing services pursuant to the Contract to likewise utilize the U.S.
Department of Homeland Security's E- Verify system to verify the employment eligibility
of all new employees hired by the subconsultant during the Contract term.
2.0 LENGTH OF SERVICE
The Consultant services for the Construction Contract shall begin upon written
notification to proceed by County.
The Consultant Senior Project Engineer will track the execution of the Construction
Contract such that the Consultant is given timely authorization to begin work. While no
personnel shall be assigned until written notification by the County has been issued, the
Consultant shall be ready to assign personnel within two weeks of notification. For the
duration of the project, the Consultant shall coordinate closely with the County and
Contractor to minimize rescheduling of Consultant activities due to construction delays
or changes in scheduling of Contractor activities.
For estimating purposes, the Consultant will be allowed an accumulation of thirty
working days to perform preliminary administrative services prior to the issuance of the
Contractor's notice to proceed and thirty calendar days to demobilize after final
acceptance of the Construction Contract.
Construction Contract Estimate
Bid Date Start Date Duration
May 2017 July 2017 180 days
3.0 DEFINITIONS
A. Resident Engineer The Engineer assigned to a particular Project or area to
administer Construction Contracts for the County.
B. Construction Project Manager The County employee assigned to manage the
Construction Engineering and Inspection Contract and represent the County
during the performance of the services covered under this Agreement.
C. Engineer of Record The Engineer noted on the Construction plans as the
responsible person for the design and preparation of the plans.
D. Consultant The Consulting firm under contract to the County for administration of
Construction Engineering and Inspection services.
E. Agreement The Professional Services Agreement between the County and the
Consultant setting forth the obligations of the parties thereto, including but not
limited to the performance of the work, furnishing of services, and the basis of
payment.
F. Consultant Senior Project Engineer The Engineer assigned by the Consultant to
be in charge of providing Construction Contract administration for one or more
Construction Projects. This person may supervise other Consultant employees
and act as the lead Engineer for the Consultant.
G. Consultant Project Administrator The employee assigned by the Consultant to
be in charge of providing Construction Contract administration services one or
more Construction Projects.
H. Contractor The individual, firm, or company contracting with the County for
performance of work or furnishing of materials.
I. Construction Contract The written agreement between the County and the
Contractor setting forth the obligations of the parties thereto, including but not
limited to the performance of the work, furnishing of labor and materials, and the
basis of payment.
J. CPAM Florida Department of Transportation, Construction Project
Administration manual; latest.
K. Department Florida Department of Transportation
L. F.D.O.T. Florida Department of Transportation.
M. County: Monroe County Board of County Commissioners.
N. CTQP Florida Department of Transportation Construction Training Qualification
Program.
4.0 REQUIREMENTS
4.1 General
It shall be the responsibility of the Consultant to administer, monitor, and inspect
the Construction Contract such that the project is constructed in reasonable
conformity with the plans, specifications, and special provisions for the
Construction Contract.
The Consultant shall observe the Contractor's work to determine the progress
and quality of work, identify discrepancies, report significant discrepancies to the
County, and direct the Contractor to correct such observed discrepancies.
The Consultant is hereby designated by the County to negotiate Supplemental
Agreements. However, the Consultant must seek input from the Construction
Project Manager. The Consultant shall prepare the Supplemental Agreement as
a recommendation to the County, which the County may accept, modify or reject
upon review. The Consultant shall consult with the Construction Project
Manager, as it deems necessary and shall direct all issues, which exceed its
delegated authority to the Construction Project Manager for County action or
direction.
The Consultant shall advise the Construction Project Manager of any significant
omissions, substitutions, defects, and deficiencies noted in the work of the
Contractor and the corrective action that has been directed to be performed by
the Contractor. Work provided by the Consultant shall not relieve the Contractor
of responsibility for the satisfactory performance of the Construction Contract.
4.2 Survey Control
The Consultant shall check or establish the survey control baseline(s) along with
sufficient baseline control points and bench marks at appropriate intervals along
the project in order to: (1) make and record such measurements as are
necessary to calculate and document quantities for pay items; (2) make and
record pre - construction and final cross section surveys of the project site in those
areas where earthwork (i.e., embankment, excavation, subsoil excavation, etc.)
is part of the construction project; and (3) perform incidental engineering surveys.
The Senior Project Engineer will establish the specific survey requirements for
each project prior to construction.
Any questions or requests for "Waiver of Survey" should be directed to the Senior
Project Engineer.
4.3 On -site Inspection:
The Consultant shall monitor the Contractor's on -site construction activities and
inspect materials entering into the work in accordance with the plans,
specifications, and special provisions for the Construction Contract to determine
that the projects are constructed in reasonable conformity with such documents.
The County will monitor all off -site activities and fabrication. The Consultant shall
keep detailed accurate records of the Contractor's daily operations and of
significant events that affect the work.
Consultant shall be responsible for monitoring and inspection of Contractor's
Work Zone traffic control plan and review of modifications to the Work Zone
Traffic Control Plan, including alternate Work Zone Traffic Control Plan, in
accordance with F.D.O.T. procedures. Consultant employees performing such
services shall be qualified in accordance with F.D.O.T. department procedure.
4.4 Sampling and Testin
The Consultant shall perform sampling and testing of component materials and
completed work in accordance with the Construction Contract documents. The
minimum sampling frequencies set out in the Department's Materials Sampling,
Testing and Reporting Guide shall be met. In complying with the aforementioned
guide, the Consultant shall provide daily surveillance of the Contractor's Quality
Control activities at the project site and perform the sampling and testing of
materials and completed work items that are normally done in the vicinity of the
project for verification and acceptance.
The Consultant shall be specifically responsible for job control samples
determining the acceptability of all materials and completed work items on the
basis of either test results or verification of a certification, certified mill analysis,
DOT label, DOT stamp, etc.
Sampling, testing and laboratory methods shall be as required by the
Department's Standard Specifications, Supplemental Specifications or as
modified by the special provisions of the Construction Contract.
Documentation reports on sampling and testing shall be submitted to responsible
parties during the same week that the construction work is done.
If required, the Consultant will transport samples to be tested in a Department
laboratory to the appropriate laboratory or appropriate local FDOT facility.
The Consultant will review and approve contractor samples in FDOT's Materials
Acceptance and Certification (MAC) system.
The Consultant will input verification testing information and data into FDOT's
Materials Acceptance and Certification (MAC) system using written instructions
provided by the Department.
4.5 Enaineerina Services
The Consultant shall coordinate the Construction Contract administration
activities of all parties other than the Contractor involved in completing the
construction project. Notwithstanding the above, the Consultant is not liable to
the County for failure of such parties to follow written direction issued by the
Consultant.
Services include maintaining the required level of surveillance of Contractor
activities, interpreting plans, specifications, and special provisions for the
Construction Contract, maintaining complete, accurate records of all activities
and events relating to the project, and properly documenting all significant project
changes. The Consultant will also provide coordination with Florida Department
of Transportation (FDOT) contractors who may be working on the US 1 right of
way within the limits of the Project. The Consultant shall perform the following
services:
(1) Schedule and attend, within ten days after the Notice to Proceed, a pre -
construction conference for the project in accordance with County and
FDOT procedures. The Consultant shall provide appropriate staff to
attend and participate in the pre- construction meeting.
(2) The Consultant shall record a complete and concise record of the
proceedings of the pre - construction meeting and distribute copies of this
summary to the participants and other interested parties within seven
days.
(3) Analyze the Contractor's schedule(s) (i.e. baseline(s), revised baseline(s),
updates, as- built, etc.) for compliance with the contract documents.
Elements including, but not limited to, completeness, logic, durations,
activity, flow, milestone dates, concurrency, resource allotment, and
delays will be reviewed. Verify the schedule conforms with the
construction phasing and MOT sequences, including all contract
modifications. Provide a written review of the schedule identifying
significant omissions, improbable or unreasonable activity durations,
errors in logic, and any other concerns as detailed in CPAM.
(4) Verify that the Contractor is conducting inspections, preparing reports and
monitoring all storm water pollution prevention measures associated with
the project.
(5) Analyze problems that arise on a project and proposals submitted by the
Contractor, endeavor to resolve such issues, and process the necessary
paperwork.
(6) Produce reports, verify quantity calculations, field measure for payment
purposes as needed to prevent delays in Contractor operations and
ensure prompt processing of such information in order for the County to
make timely payment to the Contractor. .
(7) Provide Public Information services as required to manage inquiries from
the public, public officials, and the news media. Prepare newsletters for
distribution to adjacent property owners. The County Construction Project
Manager shall approve all notices, brochures, responses to news media,
etc., prior to release.
(8) Prepare and submit to the Construction Project Manager monthly, a
Construction Status Reporting System (CSRS) report.
(9) Schedule and conduct a meeting with the County Engineering Office at
least 45 calendar days prior to project final acceptance. The purpose of
this meeting is to discuss the required documentation, including as- builts,
necessary to close out the permit(s).
(10) Video tape the pre - construction conditions throughout the project limits.
Provide a digital photo log or video of project activities, with heavy
emphasis on potential claim items /issues and on areas of real /potential
public controversy.
(11) The Consultant shall have a digital camera for photographic
documentation of noteworthy incidents or events to cover the following
areas:
(a). Pre - construction photographs
(b). Normal and exceptional progress of work
(c). Critical path activities
(d). Accidents showing damage
(e). Unsafe working conditions
(f). Unusual construction techniques
(g). Damaged equipment or materials
(h). Any activity, which may result in claims
These photographs will be filed and maintained on the Consultant's
computer. Copies of photographs will be electronically transferred to the
County at an interval determined by the Senior Project Engineer and the
Construction Project Manager.
The taking of the photographs shall begin the day prior to the start of
construction and continue regularly throughout this project. Photographs
shall be taken the days of Conditional, Partial and /or Final Acceptance.
(12) Monitor each Contractor and Subcontractor's compliance with
specifications and special provisions of the Construction Contract in
regard to payment of predetermined wage rates in accordance with FDOT
procedures.
(13) Provide a Resident Compliance Specialist for surveillance of the
Contractor's compliance with Construction Contract requirements. The
Resident Compliance Specialist is responsible for reviewing, monitoring,
evaluating and acting upon documentation required for Construction
Contract compliance, and maintaining the appropriate files thereof.
Typical areas of compliance responsibility include EEO Affirmative
Actions for the prime contractor and subcontractor, DBE Affirmative
Action, Contractor Formal Training, Payroll, and Subcontracts. The
Resident Compliance Specialist must keep all related documents and
correspondence accurate and up to date; attend all compliance reviews
and furnish the complete project files for review; and assist the District
Contract Compliance Manager as requested.
(14) As needed, prepare and make presentation before the Dispute Review
Boards in connection with the project covered by this Agreement
5.0 ITEMS TO BE FURNISHED BY THE COUNTY TO CONSULTANT
A. The County, on as needed basis, will furnish the following Construction Contract
documents for this project. These documents may be provided in either paper or
electronic format.
1 Construction Documents (drawings, specifications)
2 Special Provisions
3 Copy of the executed Construction Contract.
6.0 ITEMS FURNISHED BY THE CONSULTANT
6.1 County Documents
All applicable documents referenced herein shall be a condition of this
Agreement.
62 Vehicles
Vehicles will be equipped with appropriate safety equipment and must be able
to effectively carry out requirements of this Agreement. Vehicles shall have the
name and phone number of the consulting firm visibly displayed on both sides
of the vehicle.
6.3 Field Equipment
The Consultant shall supply survey, inspection and testing equipment,
essential in order to carry out the work under this Agreement. Such equipment
includes those non - consumable and non - expendable items, which are normally
needed for a CEI project and are essential in order to carry out the work under
this Agreement.
Hard hats shall have the name of the consulting firm visibly displayed.
Equipment described herein and expendable materials under this Agreement
will remain the property of the Consultant and shall be removed at completion
of the work.
The Consultant's handling of nuclear density gauges shall be in compliance
with their license.
The Consultant shall retain responsibility for risk of loss or damage to said
equipment during performance of this Agreement. Field office equipment shall
be maintained and in operational condition at all times.
6.4 Licensina for Equipment Operations
The Consultant will be responsible for obtaining proper licenses for equipment
and personnel operating equipment when licenses are required. The
Consultant shall make the license and supporting documents available to the
County, for verification, upon request.
Radioactive Materials License for use of Surface Moisture Density Gauges
shall be obtained through the State of Florida Department of Health.
7.0 LIAISON
The Consultant shall keep the Construction Project Manager informed of all significant
activities, decisions, correspondence, reports, and other communications related to its
responsibilities under this Agreement, and seek input from the Construction Project
Manager in order for the Construction Project Manager to oversee the Consultant's
performance.
Agreement administrative duties relating to Invoice Approval Requests, Personnel
Approval Requests, User ID Requests, Time Extension Requests, and Amendment and
Supplemental Amendment Requests shall be reviewed and approved by the
Construction Project Manager.
8.0 PERSONNEL
8.1 General Requirements
The Consultant shall staff the project with the qualified personnel necessary to
efficiently and effectively carry out its responsibilities under this Agreement. Not
all positions listed below may be required; however, personnel performing a
specific task must have the qualifications required for the task.
Unless otherwise agreed by the County, the County will not compensate straight
overtime or premium overtime for the positions of Senior Project Engineer,
Project Administrator, Contract Support Specialist, and Associate Contract
Support Specialist.
8.2 Personnel Qualifications
The Consultant shall utilize only competent personnel, qualified by experience,
and education. The Consultant shall submit in writing to the Construction Project
Manager the names of personnel proposed for assignment to the project,
including a detailed resume for each containing at a minimum salary, education,
and experience. The Consultant Action Request form for personnel approval
shall be submitted to the Construction Project Manager at least two weeks prior
to the date an individual is to report to work.
Personnel identified in the Consultant technical proposal are to be assigned as
proposed and are committed to performing services under this Agreement.
Personnel changes will require written approval from County. Previously
approved staff, whose performance is unsatisfactory, shall be replaced by the
Consultant within one week of County notification.
Before the project begins, all project staff shall have a working knowledge of the
current CPAM and must possess all the necessary qualifications /certifications for
obtaining the duties of the position they hold. Cross training of the Consultant's
project staff is highly recommended to ensure a knowledgeable and versatile
project inspection team but shall not be at any additional cost to the County and
should occur as workload permits. Visit the training page on the State
Construction Office website for training dates.
Minimum qualifications for the Consultant personnel are set forth as follows.
Exceptions to these minimum qualifications will be considered on an individual
basis. The County Engineer or designee will have the final approval authority.
CEI SENIOR PROJECT ENGINEER - A Civil Engineer degree and be
registered in the State of Florida as a Professional Engineer (or if registered in
another state, the ability to obtain registration in the State of Florida within six
months) and six years of engineering experience (two years of which are in
major road and bridge construction), or for non - degreed personnel the
aforementioned registration and ten years of engineering experience (two years
of which are in major road or bridge construction). Qualifications include the
ability to communicate effectively in English (verbally and in writing); direct highly
complex and specialized construction engineering administration and inspection
program; plans and organizes the work of subordinate and staff members;
develops and /or reviews policies, methods, practices, and procedures; and
reviews programs for conformance with County standards. Also must have the
following:
Qualification:
FDOT Advanced MOT
Pass the CTQP examination covering the training video "Grouting of Bridge Post-
tensioning Tendons" (If applicable)
Attend the CTQP Quality Control Manager course and pass the examination.
Certifications None
A Master's Degree in Engineering may be substituted for one (1) year
engineering experience.
CEI PROJECT ADMINISTRATOR -A Civil Engineering degree plus two (2) years
of engineering experience in construction of major road or bridge structures, or
eight (8) years of responsible and related engineering experience, two (2) years
of which involved construction of major road and bridge structures.
Receives general instructions regarding assignments and is expected to exercise
initiative and independent judgment in the solution of work problems. Directs and
assigns specific tasks to inspectors and assists in all phases of the construction
project. Will be responsible for the progress and final estimates throughout the
construction project duration. Must have the following:
Qualifications FDOT Intermediate MOT Pass the CTQP examination covering
the training video "Grouting of Bridge Post - tensioning Tendons" (If applicable)
CTQP Final Estimates Level II
Certifications None
Other Attend CTQP Quality Control Manager Course and pass the examination
A Master's Degree in Engineering may be substituted for one (1) year of
engineering experience
CEI CONTRACT SUPPORT SPECIALIST - A Civil Engineering Degree or High
School diploma or equivalent and four years of road & bridge construction
engineering inspection (CEI) experience having performed /assisted in project
related duties (i.e., progress and final estimates, EEO compliance, processing
Construction Contract changes, etc.) or a Civil Engineering degree. Should
exercise independent judgment in planning work details and making technical
decisions related to the office aspects of the project. Should be familiar with the
County's Procedures covering the project related duties as stated above and be
proficient in the computer programs necessary to perform these duties. Shall
become trained in CTQP Final Estimates Level II course and maintain a current
qualification.
CEI SENIOR INSPECTOR/ CEI SENIOR ENGINEER INTERN — High school
graduate or equivalent plus four years of experience in construction inspection,
two years of which shall have been in bridge and /or roadway construction
inspection.
Must have the following:
Qualifications
CTQP Concrete Field Inspector Level I
CTQP Concrete Transportation Construction Inspector (CTCI) Level 11 (all
bridges) CTQP Asphalt Roadway Level I (If applicable)
CTQP Asphalt Roadway Level II (If applicable)
CTQP Earthwork Construction Inspection Level I
CTQP Earthwork Construction Inspection Level II
CTQP Pile Driving Inspection (If applicable) CTQP Drilled Shaft Inspection (If
applicable)
CTQP Grouting Technician Level I (If applicable)
CTQP Post - Tensioning Technician Level I (If applicable)
FDOT Intermediate MOT
CTQP Final Estimates Level I
Certifications
Nuclear Radiation Safety
Or a Civil Engineering degree and one year of road & bridge CEI experience with
the ability to earn additional required qualifications within one year. (Note: Senior
Engineer Intern classification requires one year experience as an Engineer
Intern.)
Responsible for performing highly complex technical assignments in field
surveying and construction layout, making, and checking engineering
computations, inspecting construction work, and conducting field tests and is
responsible for coordinating and managing the lower level inspectors. Work is
performed under the general supervision of the Project Administrator.
8.3 Staffinsa
Once authorized, the Consultant shall establish and maintain an appropriate staff
through the duration of construction and completion of the final estimate.
Responsible personnel, thoroughly familiar with all aspects of construction and
final measurements of the various pay items, shall be available to resolve
disputed final pay quantities until the appropriate Construction Contract has been
paid off.
Construction engineering and inspection forces will be required of the Consultant
at all times while the Contractor is working. If Contractor operations are
substantially reduced or suspended, the Consultant will reduce its staff
appropriately.
In the event that the suspension of Contractor operations requires the removal of
Consultant forces from the project, the Consultant will be allowed ten (10) days
maximum to demobilize, relocate, or terminate such forces.
9.0
QUALITY ASSURANCE (QA1 PROGRAM
9.1 Quality Reviews
The Consultant shall conduct semi - annual reviews to make certain his own
organization is in compliance with the requirements cited in the Scope of
Services. Quality Reviews shall be conducted to evaluate the adequacy of
materials, processes, documentation, procedures, training, guidance, and
staffing included in the execution of this Agreement. Quality Reviews shall also
be developed and performed to achieve compliance with specific QA provisions
contained in this Agreement. The semi - annual reviews shall be submitted to the
Construction Project Manager in written form no later than one month after the
review.
On short duration CCEI projects (nine months or less), the CCEI shall perform an
initial QA review within the first two months of the start of construction.
9.2 OA Plan:
Within thirty days after receiving award of an Agreement, the Consultant shall
furnish a QA Plan to the• Construction Project Manager. The QA Plan shall detail
the procedures, evaluation criteria, and instructions of the Consultant's
organization to assure conformance with the Agreement. Unless specifically
waived, no payment shall be made until the County approves the Consultant QA
Plan.
Significant changes to the work requirements may require the Consultant to
revise the QA Plan. It shall be the responsibility of the Consultant to keep the
plan current with the work requirements. The Plan shall include, but not be
limited to, the following areas:
A. Ornanization
A description is required of the Consultant QA Organization and its
functional relationship to the part of the organization performing the work
under the Agreement. The authority, responsibilities and autonomy of the
QA organization shall be detailed as well as the names and qualifications
of personnel in the quality control organization.
B. Quality Reviews
The Consultant QA shall detail the methods used to monitor and achieve
organization compliance with Agreement requirements for services and
products.
C. Quality Records
The Consultant will outline the types of records, which will be generated
and maintained during the execution of his QA program.
D. Control of Sub - consultants and Vendors
The Consultant will detail the methods used to control sub - consultants
and vendor quality.
E. Quality Assurance Certification
An officer of the Consultant firm shall certify that the inspection and
documentation was done in accordance with FDOT specifications, plans,
standard indexes, and County procedures.
9.3 Quality Records
The Consultant shall maintain adequate records of the quality assurance actions
performed by his organization (including subcontractors and vendors) in
providing services and products under this Agreement. All records shall indicate
the nature and number of observations made, the number and type of
deficiencies found, and the corrective actions taken. These records shall be
available to the County, upon request, during the Agreement term. All records
shall be kept at the primary job site and shall be subject to audit review.
10.0 CERTIFICATION OF FINAL ESTIMATES
10.1 Final Estimate and As -Built Plans Submittal
Prepare documentation and records in compliance with the Agreement,
Consultant's approved QC Plan and the County's Procedures.
Submit the Final Estimate(s) and three sets of final as built plans documenting
Contractor's work (one record set with two copies) as follows:
(a) Within thirty calendar days of final acceptance; or
(b) Where all items of work are complete and conditional /partial
acceptance is utilized (Lighting, Plant establishment, etc.) for a
period exceeding thirty calendar days, the final estimate(s) will be
due on the thirtieth (30th) day after conditional /partial acceptance.
A memorandum with documentation will be transmitted to the
Director of Engineering Services at final acceptance detailing any
necessary revisions to the pay items covered under the
conditional /partial acceptance.
The Consultant shall be responsible for making any revisions to the Certified
Final Estimate.
10.2 Certification
Consultant personnel preparing the Certified Final Estimate Package shall be
CTQP Final Estimates Level II qualified.
Duly authorized representative of the Consultant firm will provide a notarized
certification on a form pursuant to Department procedures.
11.0 SUBCONSULTANT SERVICES
Upon written approval by the Construction Project Manager and the County, and prior to
performance of work, the Consultant may subcontract for engineering surveys, materials
testing, or specialized professional services.
12.0 OTHER SERVICES
Upon written authorization by the Director of Engineering Services or designee, the
Consultant will perform additional services in connection with the project not otherwise
identified in this Agreement. The following items are not included as part of this
Agreement, but may be required by the County to supplement the Consultant services
under this Agreement.
A. Assist in preparing for arbitration hearings or litigation that occurs during the
Agreement time in connection with the construction project covered by this
Agreement.
13.0
14.0
15.0
B. Provide qualified engineering witnesses and exhibits for any litigation or hearings
in connection with the Agreement.
C. Provide on- and off -site inspection services in addition to those provided for in
this Agreement.
POST CONSTRUCTION CLAIMS REVIEW
In the event the Contractor submits a claim for additional compensation and /or time after
the Consultant has completed this Agreement, the Consultant shall, at the written
request from the County, analyze the claim, engage in negotiations leading to settlement
of the claim, and prepare and process the required documentation to close out the claim.
Compensation for such services will be negotiated and effected through a Supplement to
this Agreement.
CONTRADICTIONS
In the event of a contradiction between the provisions of this Scope of Services and the
Consultant's proposal as made a part of their Agreement, the provisions of the Scope of
Services shall apply.
THIRD PARTY BENEFICIARY
It is specifically agreed between the parties executing this Agreement that it is not
intended by any of the provisions of any part of the Agreement to create in the public or
any member thereof, a third party beneficiary hereunder, or to authorize anyone not a
party to this Agreement to maintain a claim, cause of action, lien or any other damages
or any relief of any kind pursuant to the terms or provisions of this Agreement.
16.0 COUNTY AUTHORITY
The County shall be the final authority in considering contract modification of the
Contractor for time, money or any other consideration except matters agreed to by the
Contractor through contract changes negotiated by the Consultant, as authorized in
Section 4.1 herein.
Garrison Bight Bridge CEI
January 24; 2017
EXHIBIT "B"
FEE ESTIMATE
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ATTACHMENT B
Title VI Assurances
TITLE VI ASSURANCES
During the performance of this contract, the consultant or contractor, for itself, its assignees and successors in
interest (hereinafter collectively referred to as the "contractor") agrees as follows:
(1.) Compliance with REGULATIONS: The contractor shall comply with the Regulations
relative to nondiscrimination in federally- assisted programs of the U.S. Department of
Transportation (hereinafter, "USDOT') Title 49, Code of Federal Regulations, Part 21,
as they may be amended from time to time, (hereinafter referred to as the REGULATIONS),
which are herein incorporated by reference and made a part of this contract.
(2.) Nondiscrimination: The Contractor, with regard to the work performed by it during the
contract, shall not discriminate on the basis of race, color, national origin, or sex in the selection and
retention of sub - contractors, including procurements of materials and leases of equipment. The
contractor shall not participate either directly or indirectly in the discrimination prohibited by Section
21.5 of the REGULATIONS, including employment practices when the contract covers a program
set forth in Appendix B of the REGULATIONS.
(3.) Solicitations for Sub - contractors, including Procurements of Materials and
Equipment: In all solicitations either by competitive bidding or negotiation made by the
contractor for work to be performed under sub - contract, including procurements of materials or
leases of equipment, each potential sub - contractor or supplier shall be notified by the contractor of
the contractor's obligations under this contract and the REGULATIONS relative to nondiscrimination
on the basis of race, color, national origin, or sex.
(4.) Information and Reports: The contractor shall provide all information and reports
required by the REGULATIONS or directives issued pursuant thereto, and shall permit access
to its books, records, accounts, other sources of information, and its facilities as may be
determined by the Florida Department of Transportation or the Federal Highway
Administration, Federal Transit Administration, Federal Aviation Administration, and
Federal Motor Carrier Safety Administration to be pertinent to ascertain compliance with
such REGULAT IONS, orders and instructions. Where any information required of a
contractor is in the exclusive possession of another who fails or refuses to fumish this
information the contractor shall so certify to the Florida Department of Transportation, or the
Federal Highway Administration, Federal Transit Administration, Federal Aviation
Administration, or Federal Motor Carrier Safety Administration as appropriate, and shall set
forth what efforts it has made to obtain the information.
(5.) Sanctions for Noncompliance: In the event of the contractor's noncompliance
with the nondiscrimination provisions of this contract, the Florida Department of Transportation
shall impose such contract sanctions as it or the Federal Highway Administration, Federal Transit
Administration, Federal Aviation Administration,
or
Federal Motor Carrier Safety Administration may determine to be appropriate, including,
but not limited to:
a. withholding of payments to the contractor under the
contract until the contractor complies, and /or
b. cancellation, termination or suspension of the contract, in
whole or in part.
(6.) Incorporation of Provisions. The contractor shall include the provisions of
paragraphs (1) through (7) in every sub - contract, including procurements of materials and
leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant
thereto. The contractor shall take such action with respect to any sub - contract or procurement
as the Florida Department of Transportation or the Federal Highway Administration, Federal
Transit Administration, Federal Aviation Administration, or Federal Motor Carrier Safety
Administration may direct as a means of enforcing such provisions including sanctions for
noncompliance, provided, however, that, in the event a contractor becomes involved in, or is
threatened with, litigation with a sub-contractor or supplier as a result of such direction,
the contractor may request the Florida Department of Transportation to enter into such
litigation to protect the interests of the Florida Department of Transportation, and, in
addition, the contractor may request the United States to enter into such litigation to protect
the interests of the United States.
(7.) Compliance with Nondiscrimination Statutes and Authorities: Title VI of the Civil
Rights Act of1964 (42 U.S.C. § 2000d at seq., 78 stat. 252), (prohibits discrimination on the
basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits
unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C.
§ 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation
Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of
disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C.
§ 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway
Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration
Act of1987, (PL 100 -209), (Broadened the scope, coverage and applicability of Title VI of the
Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to
include all of the programs or activities of the Federal -aid recipients, sub - recipients and
contractors, whether such programs or activities are Federally funded or not); Titles II and
III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems,
places of public accommodation, and certain testing entities (42 U.S.C. §§
12131 -- 12189) as implemented by Department of Transportation regulations at 49 C.F.R.
parts 37 and 38; The Federal Aviation Administration's Non - discrimination statute (49
U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low - Income Populations, which ensures non - discrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on minority
and low- income populations; Executive Order 13166, Improving Access to Services for
Persons with Limited English Proficiency, and resulting agency guidance, national origin
discrimination includes discrimination because of limited English proficiency (LEP). To ensure
CF,i Services — Garrison Right Repairs Project March 2017
compliance with Title VI, you must take reasonable steps to ensure that LEP persons have
meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the
Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 at seq).
CEI Services — Garrison Bight Repairs Project March 2017