2nd Amendment 05/17/2017KEVIN MADOK, CPA
MONROE COUNTY CLERK OF THE CIRCUIT COURT & COMFMOLLER
DATE: May 31, 2017
TO: Sheryl Graliam, Director
Social Services
ATM: Lourdes Francis, Administrator
FROM: Painela G. Hanco k, .C.
SUBJECT: May 17di BOCC Meeting
Enclosed are five (5) duplicate originals of Item C5, Modification #002 to Federally Funded
Subgrant Weatherization Assistance Program Agreement 16WX-OG-11-54-01-039 between the State of
Florida, Department of Economic Opportunity and Monroe County Board of County
Commissioners/Monroe County Social Services for the period of April 1, 2016 to September 30, 2017 in
the amount of $114,398.00, executed on belialf of Monroe County for your handling.
Please be sure to return two ful1j, executed duplicate originals for the Clerk's record and for
Finance. Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney w/o document
Finance
File ✓
Fully
Executed
MODIFICATION NUMBER TWO TO AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
CeH.�
N A_
ORIGINAL
WEATHERIZATION ASSISTANCE PROGRAM
AND
MONROE, COUNTY OF
CFDA Number(s): 81.042, 93.568 Agreement Number: 16WX-OG-11-54-01-039
THIS MODIFICATION Number Two is entered into by the State of Florida, Department of Economic
Opportunity, with headquarters in Tallahassee, Florida, hereinafter referred to as "DEO," and Monroe, County of,
hereinafter referred to as "Subrecipient" (each individually a "Party" and collectively "the Parties").
WHEREAS, Paragraph (8) of the Agreement provides that modification of the Agreement shall be in writing
executed by the Parties thereto, and the Parties wish to modify the Agreement as set forth herein;
NOW, THEREFORE, in consideration of the mutual promises of the Parties contained herein, the Parties
agree to the following:
Paragraph (3) PERIOD OF AGREEMENT is hereby deleted in its entirety and replaced with the following:
"This Agreement period will begin on April 1, 2016, and will end on September 30, 2017, unless terminated
earlier in accordance with the provisions of this Agreement, including, but not limited to Paragraph (15),
TERMINATION."
2. Subparagraph (a) of Paragraph (4) FUNDING/CONSIDERATION, is hereby deleted in its entirety and
replaced with the following:
"(a) This is a cost -reimbursement agreement. DEO shall reimburse Subrecipient for allowable costs
incurred in the satisfactory performance of work hereunder in an amount not to exceed ONE HUNDRED
FOURTEEN THOUSAND, THREE HUNDRED AND NINETY-EIGHT DOLLARS AND ZERO CENTS ($114,398.00),
subject to the legalityof the expenditures, availability of funds, and appropriate budget authority."
3. Exhibit 1-A, Funding Sources, is hereby deleted in its entirety and is replaced by the revised Exhibit 1-A,
which is attached hereto and incorporated herein by reference.
4. Attachment A, Scope of Work, Section VII., Deliverable 1, is hereby amended to read as follows:
Deliverable 1
Minimum Level Performance
Certification that Subrecipient operated during
At a minimum, Subrecipient shall have its office
its regular business hours as identified in
open for business, with the entrance door open to
Attachment G, Warranties and Representations,
the public, and at least one employee on -site
to include expenses for Administration
Monday through Friday from 8:30 a.m. to 5:00
[Administration costs not to exceed $5,719.55
p.m.
(5% of total award amount)], Program Support,
Technical and Training Assistance, Single Audit,
and Liability Insurance.
S. Exhibit 2 to Attachment A, Budget Summary and County Allocations, is hereby deleted in its entirety and
is replaced by the revised Exhibit 2 to Attachment A, which is attached hereto and incorporated herein by
reference.
6. Exhibit 3 to Attachment A, Production Schedule, is hereby deleted in its entirety and is replaced by the
revised Exhibit 3 to Attachment A, Production Schedule, which is attached hereto and incorporated herein by
reference.
7. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed
as specified in the Agreement.
The remainder of this page is intentionally blank
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT MODIFICATION
SIGNATURE PAGE
IN WITNESS WHEREOF, the Parties have duly executed and delivered this Modification as of the date set
forth below.
(Legal Nar2of Subrecipient)
By:
(Signature)
Gem euaen+� M vc�r
(Print/Type Name and Title Here)
Date: 17, 2°
59-6000749
Federal Identification Number
073876757
DUNS Number
16WX-OG-11-54-01-039
Ag�ent Number
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STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
By:
Julie Dennis, ' ctor
Division of Community Development
Date: ( I I J' I I
Approved as to form and legal
sufficiency, subject only to full and
proper execution by the Parties.
Office of the General Counsel
Department of Economic Opportunity
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FY 2016 WAP AGREEMENT
EXHIBIT 1-A
FUNDING SOURCES
FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF
THE FOLLOWING:
ubrecipient's DUNS Registered Name:
Monroe, County of
ubrecipient's DUNS Number:
073876757
Federal Award Identification Number:
-1601FLLIEA
Federal Award Date:
October 22, 2015
ubaward Period of Performance Start and End Date:
April 1, 2016 through September 30, 2017
Amount of Federal Funds Obligated by this action by the pass -through
entity to the Subrecipient:
0.00
Total Amount of the Federal Funds Obligated to the Subrecipient by the
pass -through entity including the current obligation:
89 373.00
Total Amount of the Federal Award committed to the Subrecipient by the
pass -through entity:
gg 373.00
Federal award project description, as required to be responsive to the
Federal Funding Accountability and Transparency Act (FFATA):
Energy savings home improvements to eligible
low income households.
Federal Awarding Agency:
U.S. Department of Health and Human Services;
Pass -Through Entity:
Florida Department of Economic Opportunity
Contact Information for Awarding Official of Pass -Through Entity:Contact:
Debbie Smiley, 850-717-8467
Catalog of Federal Domestic Assistance Number:
93,568
Catalog of Federal Domestic Assistance Title:
Low Income Home Energy Assistance Program
Research and Development:
No
Indirect Cost Rate, if applicable:
N/A
ubrecipient's DUNS Registered Name:
Monroe, County of
ubrecipient's DUNS Number:
073876757
Federal Award Identification Number:
DE-EE0006146
Federal Award Date:
April 27, 2016
ubaward Period of Performance Start and End Date:
April 1, 2016 through September 30, 2017
Amount of Federal Funds Obligated by this action by the pass -through
entity to the Subrecipient:
25,025.00
Total Amount of the Federal Funds Obligated to the Subrecipient by the
pass -through entity including the current obligation:
25,025.00
Total Amount of the Federal Award committed to the Subrecipient by the
pass -through entity:
25,025.00
Page 28
Federal award project description, as required to be responsive to the
Federal Funding Accountability and Transparency Act (FFATA):
Energy savings home improvements to eligible
low income households
Federal Awarding Agency:
U.S. Department of Energy
Pass -Through Entity:
Florida Department of Economic Opportunity
Contact Information for Awarding Official of Pass -Through Entity:Contact:
Debbie Smiley, 850-717-8467
Catalog of Federal Domestic Assistance Number:
81.042
Catalog of Federal Domestic Assistance Title:
Weatherization Assistance Program
,Research and Development:
klo
ndirect Cost Rate, if applicable:
/A
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
Federal Program:
Subrecipient shall use the WAP funds to perform energy saving repairs and installation of energy saving measures
on qualified single family dwellings in accordance with all attachments to this Agreement, applicable OMB
Circulars, Florida WAP Procedures Manual and Guidelines, Standard Work Specifications/Field Guide and the FFY
2016 WAP State Plan.
Subrecipient shall comply with applicable OMB Circulars, DEO's WAP requirements, and eligibility requirements as
set forth in the U.S. Department of Energy regulations codified in Title 10 of the Code of Federal Regulations, Part
440 — Weatherization Assistance Program for Low -Income Persons.
STATE RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF
THE FOLLOWING: N/A
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Federal Program: N/A
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
State Project: N/A
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT ARE AS FOLLOWS: N/A
NOTE: Title 2 C.F.R. § 200.331 and section 215.97(5), Florida Statutes, require that the information about
Federal Programs and State Projects included in Exhibit 1 be provided to the Subrecipient.
Page 29
FY 2016 WAP AGREEMENT
EXHIBIT 2 TO ATTACHMENT A
BUDGET SUMMARY AND COUNTY ALLOCATIONS
SUBRECIPIENT: MONROE, COUNTY OF
AGREEMENT: 16WX-OG-11-54-01-039
1. ADMINISTRATION
$ 5,719.55
2. HEALTH & SAFETY
$ 25,998.00
3. TRAINING & TECHNICAL ASSISTANCE
$ 13,190.00
4. SINGLE AUDIT
$ 3,143.00
5. LIABILITY INSURANCE
$ 5,595.00
6. MATERIALS/LABOR/PROGRAM SUPPORT
$ 60,752.45
7. TOTAL
$ 114,398.00
WEATHERIZATION SERVICE AREA COUNTY ALLOCATION
The financial allocation specified for each county by program is designated to be spent in that county. For
Subrecipients of funds designated for more than one county, in the event that circumstances will not allow
the full expenditure of any program funds allocated to a particular county, a request to expend any part
of those funds in another county must be submitted in writing to DEO and approved in writing by DEO prior
to expenditure. This request must specifically justify the lack of need of program services in that county.
ounty
(location
ft Of Units
Monroe
$ 60,752.45
1 8
Page 40
2016 WAP AGREEMENT
EXHIBIT 3 TO ATTACHMENT A
PRODUCTION SCHEDULE
Agreement Number: 16WX-OG-11-54-01-039
The total estimated annual production goal will be the number of dwellings that are anticipated to be
weatherized for the entire Agreement period. If Subrecipient will be requesting an advance in this
Agreement, it should take into consideration the number of dwellings that will be required to weatherize
in the initial and following months to meet the advance expenditure requirement throughout the
Agreement period as outlined in Attachment D, Justification of Advance Payment, of the Agreement.
Process for calculating production goals:
To determine the final amount of funding (Weatherization Amount) available to be applied to
weatherizing dwellings (material, labor and program support activities) complete thefollowing:
Agreement Amount: $114,398.00
Add:
Direct Charges (Audit, T&TA, Insurance from Budget): $ 21,928.00
Health & Safety Budget $ 25,998.00
Administration (Admin) from Budget $ 5,719.55
Total $ 53,645.55
Subtract:
Total from the Agreement Amount ($ 114,398.00)
Total Weatherization Amount: S 60,752.45
To determine Estimated Production:
Divide the Weatherization Amount by the allowable per dwelling average expenditure amount of
$7,105.
Weatherization amount $ 60,752.45 divided by $7,105 = 8 Estimated Production.
To determine Estimated Health and Safety Amount for the Estimated Production (use Subrecipient prior
year's per unit average H&S to project the total H&S costs):
Multiply the Estimated Production times the projected H&S expenditures S 25 998.00 = Total H&S.
ESTIMATED ANNUAL PRODUCTION TOTAL: 8
Page 41