06/21/2017 RegularMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, June 21, 2017
Key Largo, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Murray E. Nelson Government Center. Present and answering to roll call were Commissioner
Heather Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner David
Rice and Mayor George Neugent. Also present at the meeting were Roman Gastesi, County
Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy
Clerk; county staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
A Motion was made by Commissioner Murphy and seconded by Commissioner Carruthers granting
approval of the Additions, Corrections and Deletions to the agenda. Motion carried unanimously.
BULK APPROVALS
Motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage granting
approval of the following items by unanimous consent:
C1 Board granted approval of a Resolution rescinding Resolutions 100 -2014 and 182 -2015 and
setting forth the revised bonus [financial incentive] program for Monroe County Fire Rescue Billing
Contract Employees. This item was reconsidered and revised, later in the meeting, with Item G1.
C2 Board granted approval to award the annual lump sum bonus to the Billing Supervisor in the
amount of 10% of her unloaded base salary. This bonus is based upon an average collection rate of
53.45% for air and ground ambulance charges for the second year evaluation period from May 1, 2015
to April 30, 2016, as compared to the previous vendor's Baseline Collection Rate of 33.70 %. In
accordance with the resolution authorizing this bonus, this is to be paid in the amount of one percent
(1.0 %) of the employee's unloaded base salary, up to a maximum increase of ten percent (10 %) of
the Baseline Collection Rate, which will translate to a maximum bonus of ten percent (10 %).
C3 Board granted approval and authorized execution of an Employment Agreement/Contract to
fulfill the currently open position of Billing Specialist, and authorization for the County
Administrator /Fire Chief to execute all necessary documents; pre - approval was given to move
forward with contract/hiring at June 15, 2016 BOCC meeting. This item was reconsidered later in the
meeting to approve adding Exhibit A which was not included in the agenda backup.
C4 Board granted approval to purchase 50 desktop computers and 20 laptops from SHI International
Corp. in the amount of $56,011.60 in accordance with the County's cooperative purchasing procedures.
C5 Board granted approval to waive minor irregularities to award bid and authorized execution of
a Contract with T.E.M. Environmental & Mechanical Services, Corp., for HVAC replacement at the
Key West Library, for $267,500.00 funded from the one cent infrastructure sales surtax.
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C6 Board granted approval and authorized execution of an Agreement with the State of Florida,
Department of Environmental Protection, Division of Waste Management, for Small County
Consolidated Solid Waste Grant.
C8 Board granted approval to award surplus as described in attached Purchasing Department
Recap of Bid Opening on April 27th, 2017 at 3:00 pm. County ID #s being awarded to the highest
bidders: 1050, 1490, 5344, 5393, 5394, 5653, 5868, 1946, 4925, 0976/055, 2401/1008, 1135, 5368,
5418, 1705, 2133, 3813, 1699, 5363, 5367, 5417, 5473, 0903/970, 3506, 3511, 4190, 4295, 5420,
1649, 2111, 2114, 0972/037 & 3200/120 (said recap is incorporated herein by reference).
C9 Board granted approval to advertise an RFQ for a FDOT Local Agency Program project for
the Construction Engineering and Inspection (CEI) services for the Big Pine Water Observation Platform
and Reynolds Street Pier improvements. The project is 100% grant funded with State and Federal
funds. Grant amount for CEI is $80,000.00.
C10 Board granted approval and authorized execution of a Task Order with RS &H, Inc. for
Construction Engineering and Inspection (CEI) services for the Stock Island I Roadway and
Drainage Improvements project. This task order is being awarded under the RS &H, Inc. contract for
CEI services for the Monroe County Roadway and Drainage Improvement Program in the maximum not
to exceed amount of $232,705.24.
C12 Board granted approval and authorized execution of the seventh Amendment to Lease Agreement
with Tropical Watersports. LLC., a water sports equipment rental vendor on Higgs Beach, to replace
existing concession huts and storage box trailer in designated parking area with a 20' x 8' "Tiny
House" style trailer licensed, registered, and in a road ready condition to be placed on existing
concrete pad.
C13 Board granted approval and authorized execution of a 3 (three) year renewal with Minnesota
Life for Group Term Life /Accidental Death and Dismemberment (AD &D) and Supplemental Life
effective October 1, 2017 - September 30, 2020 with a 10% increase in the premium for life
insurance from$.365 /$1000.00 to $.40/$1000.00 (estimated annual cost is $152,524.00) plus estimated
AD &D of $6000, for a grand total per year of $158,524. No increase to AD &D or Supplemental Life
premiums have been made in this renewal.
C 14 Board granted approval and authorized execution of a Task Order with T.Y. Lin
International/H.J. Ross, for Construction Engineering and Inspection (CEI) Services for the Garrison
Bight Bridge Repairs Project. This Task Order is being awarded in accordance with the Continuing
Contract for On Call Professional Engineering Services in the maximum not to exceed amount of
$263,328.00.
C15 Board granted approval to award bid and authorized execution of a Contract with Southern Road
& Bridge, LLC. for construction of Garrison Bight Bridge Repair Project in the amount of
$1,392,483.60.
C16 Board granted approval to award bid and authorized execution of a Contract for $105,074.00 with
Pedro Falcon Contractors, Inc. for the construction of a new equipment and maintenance building at
Harry Harris Park. Project is being paid from one cent infrastructure sales surtax.
C17 Board granted approval to advertise a Public Hearing on changes to Ordinance 18- 27(1)(1) to
allow dogs at the Palm Villa Park and amend the pet regulations as directed by the BOCC on February 15,
2017.
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C18 Board granted approved to advertise a Request for Proposal (RFP) for exterior repairs and
painting of the Marathon Government Center. Funded by the one -cent infrastructure tax.
C 19 Board granted approval and authorized execution of Amendment l to Agreement for Construction
Engineering and Inspection (CEI) Services for the Card Sound Bridge Repair Project reflecting
corporate name change from Parsons Brinkerhoff, Inc. to WSP USA Inc.
C20 Board granted approval to award bid and authorized execution of a Contract with Keys Security
Inc. for an amount not to exceed $60,000.00 per year at the rate of $17.00 per hour for Security
Patrols and Services in the Duck Key Security District.
C22 Board granted approval to rescind and replace the S &ME, Inc. contract approved as BOCC May
17, 2017 agenda item C39 with a corrected S &ME contract for professional services on the Rowell's
Waterfront Park project. The contract now contains all required attachments and information.
C23 Board granted approval of the ratification of prior BOCC approval of the amended GTR
Resolution for the Key West International Airport (item C -15 approved on 5/17/2017) to now include
Exhibit A, which was previously not included.
C24 Board granted approval and authorized execution of the Fourth Amendment to Contract for
Higgs Beach road relocation project with T.Y. Lin International for the professional services required to
complete the federal conversion process resulting from the award of a previous LWCF grant and for
additional landscape services to provide a landscape buffer and incorporate the recommendations
from the arborist report. This amendment results in an increase of $86,185.00 to the contract and is
funded by the one -cent infrastructure tax.
C25 Board granted approval and authorized execution of the Second Amended and Restated
Agreement with Aramark Uniform Services, a division of Aramark Uniform & Career Apparel, LLC.
The original Agreement dated November 22, 2016, as amended and restated on January 18, 2017, is for
Uniform Services for various County Departments. This Agreement corrects errors in the Original
Agreement as to the contractor's name and address, adds three delivery locations for Solid Waste
Management, adds an item number for women's cargo shorts with payment amount, and adds a
remittance address.
C26 Board granted approval and authorized execution of the 9th Amendment to the Contract dated
04 -18 -2007 with Human Animal Care Coalition, Inc. (HACC) for operation of the Key Largo Animal
Shelter for 2.1% CPI -U adjustment effective July 1, 2017, and an update to the public records
language. The agreement amount will increase to $291,790.32/yr. or $24,315.86/mo. and is funded
through ad- valorem taxes.
C27 Board granted approval to award bid and authorized execution of a Contract with Air
Mechanical and Service Corp. for HVAC system upgrades at the Marathon Government Center for
$87,200.00, paid from the one -cent infrastructure sales surtax.
C28 Board granted approval of and authorized execution of the third amendment to the Maintenance
Agreement with Black Fire Protection, Inc. for "Full Maintenance — Fire Protection Systems" to
provide an address change to the notice requirement and revise the non- discrimination language in
the original agreement to reflect current statutory requirements.
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C29 Board granted approval of the receipt of monthly Change Orders for the month of May
reviewed by the County Administrator /Assistant Administrator. Said list is incorporated herein by
reference.
C31 Board granted approval to advertise and hold a Public Hearing to consider installation of a gate
on Old State Road 939, Lower Sugarloaf to restrict access to state property within the Florida Keys
Wildlife & Environmental Area in accordance with Monroe County Code Section 19 -8.
C32 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of
Unanticipated Revenue:
Receipt of Unanticipated Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 142-2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 089 -2017 (OMB Schedule Item No. 2).
RESOLUTION NO. 143 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 144 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 145-2017
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 146 -2017
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 147 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 148 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 149 -2017
Said Resolution is incorporated herein by reference.
C33 Board granted approval to ratify prior BOCC approval of a Lease Agreement with AVIATION
SECURITY MANAGEMENT, LLC (A -S Mgmt.) for office and storage space at the Key West
International Airport (Item C -12 approved on 5/17/2017), to now include Exhibit B, which was
previously not included. A -S Mgmt. replaces VMD -MT Security as the TSA passenger and baggage
screening contractor at the Key West International Airport effective July 1, 2017.
C34 Board validated prior BOCC approval on May 17, 2017, (agenda item 4Q6), of the Contract
with Pedro Falcon Electrical Contractors, Inc. for demolition of old and installation of new transfer
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station offices, which now includes the name and address for notice to the contractor that was
mistakenly omitted in paragraph 7.7 of the Contract.
C35 Board granted approval and authorized execution of a Contract with Marathon Electric Sign
& Light, Inc., for construction of the Murray E. Nelson Center Marquee. The contract amount is
$46,190.00 funded in full by a TDC grant.
TOURIST DEVELOPMENT COUNCIL
DI Board granted approval and authorized execution of an Amendment to Agreement with Keys
Association of Dive Operators, Inc. (Dive Umbrella) to exercise option to extend agreement for an
additional two (2) years.
D2 Board granted approval and authorized execution of an Amendment to Agreement with City of
Marathon for the Coco Plum Shoreline Restoration project to extend the completion date of the project
to March 31, 2018.
D3 Board granted approval to rescind Fishing Event Funding Agreement with Third Generation
Charters, Inc. for the Florida Keys Dolphin Tournament due to Event Contractor Cancelling the event.
PLANNING & ENVIRONMENTAL, BULDING & CODE
COMPLIANCE DEPARTMENTS
H3 Board granted approval to appoint Ms. Venetia A. Flowers, (lay person) to one three year term to
the Contractors Examining Board (CEB) beginning June 23, 2017 and ending June 22, 2020. This
will be Ms. Flowers first term, replacing Ms. Peggy Bankester.
H4 Board granted approval to appoint Ms. Mamie Walterson, (lay person) to one three year term to
the Contractors Examining Board (CEB) beginning June 23, 2017 and ending June 22, 2020. This will
be Ms. Walterson's first term, filling a vacant lay person position.
H6 Board adopted the following Resolution authorizing the County Administrator to approve
work task orders that will be issued to one or more marine contractors already selected through a
Request for Qualification process, in excess of $50,000.00 (up to $100,500.00) under a newly
developed Florida Fish and Wildlife Conservation Commission (FWC) grant funded Vessel Turn-In
Program (VTIP).
RESOLUTION NO. 150 -2017
Said Resolution is incorporated herein by reference.
H9 Board granted approval to advertise a Public Hearing to adopt an Ordinance amending Chapter
26 of the Monroe County Code of Ordinances, deleting references to the Pilot Program for Anchoring
and Mooring which expires July 1, 2017, and adding language requiring proof of pump -out Keys -wide.
H12 Board adopted the following Resolution correcting a scrivener's error in the legal description
of a right -of -way abandonment Resolution No 117 -2017 of Hibiscus Street, between Lots 19 and 22,
Block 36 of Ocean Acres Subdivision, Key Largo.
RESOLUTION NO. 151 -2017
Said Resolution is incorporated herein by reference.
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SHERIFF'S OFFICE
J1 Board granted approval and authorized execution of a Memorandum of Understanding (MOU)
between the Monroe County Sheriffs Office and Monroe County Board of County Commissioners to
apply for reimbursement of funds from the Urban Area Security Initiative (UASI) FY 2016 Grant /
Homeland Security Office of Domestic Preparedness with the City of Miami - Memorandum of
Agreement Number 17- DS- V9- 11 -23 -02 -346, by which the City of Miami sub - granted $95,691.41, of
which $47,845.71 was to be given to Monroe County Sheriff s Office for the purchase of equipment
approved by the granting agency as well as other items.
COMMISSIONERS' ITEMS
K1 Board granted approval of Commissioner Kolhage's appointment of Jerry Lieberman to the
Climate Change Advisory Committee, replacing Matt Anderson who resigned June 1, 2016.
COUNTY CLERK
L1 Board granted approval to correct the meeting date in the minutes from the January 19, 2012
regular meeting of the Monroe County Board of County Commissioners.
L2 Board granted official approval of the Board of County Commissioners minutes from the regular
meeting of April 12, 2017 (previously distributed).
L3 Approval of BOCC Warrants (including payroll) for the months of May 2017, 10029708-
10023269- 10024576 (AP); 50002869 - 50002980 (PR Check); 3080373 - 3081440 (PR Voucher); 22118-
22207 (WC), as follows: 001 General Fund, in the amount of $2,763,141.40; 101 Fine & Forfeiture
Fund, in the amount of $21,171,091.66; 102 Road & Bridge Fund, in the amount of $228,615.36; 115
TDC District Two Penny, in the amount of $495,613.85; 116 TDC Admin & Promo 2 Cent, in the
amount of $1,015,793.60; 117 TDC District 1,3 Cent, in the amount of $885,706.97; 118 TDC District
2,3 Cent, in the amount of $94,691.82; 119 TDC District 3,3 Cent, in the amount of $224,637.73; 120
TDC District 4,3 Cent, in the amount of $160,623.38; 121 TDC District 5,3 Cent, in the amount of
$235,322.09; 125 Gov Fund Type Grants, in the amount of $560,679.52; 141 Fire & Amb Dist 1 L &M
Keys, in the amount of $651,369.70; 144 Fire /Ambulance, in the amount of $362.17; 147 Uninc Svc
Dist Parks &Rec, in the amount of $120,424.17; 148 Plan, Build, Zoning, in the amount of $428,409.30;
149 Municipal Policing, in the amount of $544,809.83; 150 911 Enhancement Fee, in the amount of
$36,633.75; 152 Duck Key Security Dist, in the amount of $14,338.37; 153 Local Housing Assistance,
in the amount of $54,343.61; 157 Boating Improvement Fund, in the amount of $92,641.25; 158 Misc
Special Revenue Fund, in the amount of $29,497.38; 160 Environmental Restoration, in the amount of
$48259.00; 162 Law Enforcement Trust Fund 162, in the amount of $7,000.00; 163 Court Facilities,
in the amount of $10,008.26; 164 Drug Abuse Trust Fund, in the amount of $6,755.50; 171 Stock
Island Wastewater, in the amount of $2,079.38; 175 Long Key Wastewater, in the amount of $543.14;
180 Building Fund, in the amount of $280,396.64; 304 1 Cent Infra Surtax, in the amount of
$797,904.76; 308 Infrastructure Sales Tax Revenue Bond, in the amount of $12,576.00; 310 Big
Coppitt Wastewater, in the amount of $63.51; 311 Duck Key Wastewater, in the amount of $63.51;
312 Cudjoe Regional WW Proj, in the amount of $4,267.63; 314 Series 2014 Revenue Bonds, in the
amount of $944,128.31; 316 Land Acquisition, in the amount of $7,875.00; 401 Card Sound Bridge, in
the amount of $409,731.00; 403 Marathon Airport, in the amount of $368,075.62; 404 Key West Intl
Airport, in the amount of $824,834.84; 414 MSD Solis Waste, in the amount of $1,387,805.74; 501
Worker's Compensation, in the amount of $87,723.08; 502 Group Insurance Fund, in the amount of
$1,360,598.83; 503 Risk Management Fund, in the amount of $1,147,228.87; 504 Fleet Management
Fund, in the amount of $164,234.56; 610 Fire /EMS LOSAP Trust Fund, in the amount of $2,550.00.
61 06/21/2017
L4 Board granted approval of FKAA invoices for the Fiscal Year (to include salaries) relating to
the Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being provided
for information only. Said invoices are incorporated herein by reference.
L5 Board granted approval of FKAA Invoices $50,000.00 or over for the Fiscal Year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are incorporated
herein by reference.
L6 Approval of Tourist Development Council expenses for the month of May 2017, as follows:
Advertising, in the amount of $2,152,216.87; Bricks & Mortar Projects, in the amount of $205,970.85;
Events, in the amount of $218,449.29; Office Supplies & Operating Costs, in the amount of
$21,294.47; Public Relations, in the amount of $89,124.09; Sales & Marketing, in the amount of
$94,600.72; Telephone & Utilities, in the amount of $4,797.66; Travel, in the amount of $33,183.10;
Visitor Information Services, in the amount of $79,509.36.
.K111JOI I1 %1 1]►I I1► 1�. _Y_ 7:r r/17
M2 Board granted approval to negotiate a Contract with Michael Baker International, Inc., the
highest ranked respondent, for professional mobile LiDAR elevation mapping services for County
roads and facilities. If successful negotiations cannot be reached, approval to negotiate a contract
with the next highest ranked respondent until successful negotiations are reached.
M3 Board granted confirmation of the County Administrator and Assistant County Administrator's
appointment of Bryan Cook to the position of Department Head, Employee Services.
M5 Board granted approval and authorized execution of an Agreement with Statewide Guardian
Ad Litem Office for Reimbursement of Child Advocate Manager services to provide funding for
Child Advocate Manager position, for time period July 1, 2017 through June 30, 2018 (State FY 2017-
2018).
COUNTY ATTORNEY
N3 Semi - annual examination of public official bonds for County Commissioners and
Constitutional Officers pursuant to F. S. 137.05 and § 2 -28 of the Monroe County Code and finding
that all current bonds and /or insurance policies are adequate.
N4 Board granted approval of a settlement agreement in Jose Santiago v. Monroe County, Case No.
13- CA- 1113 -K and to authorize the County's outside counsel to execute the Stipulation for Dismissal
with Prejudice.
N5 Board granted approval and authorized execution of the Unity of Title which consolidates
Monroe County's Lot 19 parcel and a portion of the right -of -way (ROW) Hibiscus St. into a single lot
with one legal description. This is the County owned properties to be used for the public works facility
in Key Largo.
N6 Board granted approval and authorized execution of the First Amendment to Professional
Services Agreement between Monroe County and the law firm of Allen Norton & Blue, P.A., which
provides outside counsel representation to the County in labor and employment law matters.
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N8 Board granted approval of the minutes of a public meeting held on May 16, 2017 between
Mayor Neugent, Mayor Pro Tem Rice, and others to discuss transportation issues with Miami -Dade
County officials.
N9 Board granted approval to accept the proposal for renewal of airport liability Insurance from
ACE Property and Casualty Ins. Co. through Arthur J. Gallagher & Co. with an annual premium of
$33,555.00, and for the Risk Administrator to sign all necessary forms.
N10 Board adopted the following Resolution rescinding the Final Assessment Resolution adopted on
May 17, 2017 for collection of special assessments for the South Stock Island Wastewater Assessment
Program Phase 2 (Resolution No. 137- 2017); also, authorization for staff to bring the Final
Assessment Resolution back for approval at a public hearing on a later date to be determined by
staff, and to advertise the public hearing in local newspapers and issue notice to affected property
owners by first class mail as required by F.S. 197.3632.
RESOLUTION NO. 152 -2017
Said Resolution is incorporated herein by reference.
N11 Board granted approval and authorized execution of the First Amended and Restated
Professional Services Contract with Adele V. Stones, P.A.
EMERGENCY MANAGEMENT
P1 Board granted approval for staff to apply for a Department of Homeland Security Port Security
Grant in the amount of $200,000.00, with cost sharing of 75% Federal ($150,000.00) and 25% Local
($50,000.00), to purchase satellite emergency communications equipment to provide and enhance
interoperability communications capability to protect residents and visitors of Monroe County, and for
County Administrator to accept and execute agreement if awarded.
PROJECT MANAGEMENT
P2 Board granted approval to advertise an RFQ for Construction Manager at Risk (CMAR)
Services for the Plantation Key Judicial Courthouse and Detention Facility program.
P3 Board granted approval to advertise a Request for Proposals (RFP) for demolition of the
Habitat for Humanity building in Big Pine Key. Demolition costs are funded by Facility Maintenance
General Fund.
Motion carried unanimously.
MISCELLANEOUS BULK APPROVALS
C7 Judith Clarke, Director of Engineering /Roads & Bridges, addressed the Board concerning
approval to award bid and approve a Contract with General Asphalt Company, Inc. for construction of
the Key Largo I Roadway and Drainage Improvements Project in the amount of $2,045,052.33. After
discussion, motion was made by Commissioner Carruthers and seconded by Commissioner Murphy
granting approval of the item. Motion carried unanimously.
C 11 Ms. Clarke addressed the Board concerning approval to award bid and approve a Contract
with Charley Toppino and Sons, Inc. for construction of Stock Island 1 Roadway and Drainage
Improvements project in the amount of $3,953,134.47. After discussion, motion was made by
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Commissioner Murphy and seconded by Commissioner Carruthers granting approval of the item. Motion
carried unanimously.
Christine Hurley, Assistant County Administrator, introduced Brian Cook, who was just
confirmed as the new Employee Services Director.
C30 Kevin Wilson, Assistant County Administrator, addressed the Board concerning approval of a
Contract for Disaster Response and Recovery Services with AshBritt, Inc., who was the highest
ranked respondent to the Request for Proposals (RFP). After discussion, motion was made by Mayor
Neugent and seconded by Commissioner Rice granting approval item. Motion carried unanimously.
C36 Commissioner Rice announced that, due to a conflict, he would have to abstain from voting on
approval of a Contract between Monroe County Board of County Commissioners/Monroe County
Social Services (Monroe County Transit) and the Community Transportation Coordinator, Guidance
Care Center, Inc., for a contract period of 7/1/2017 to 6/30/2018. This is a non - monetary
partnership /collaboration contract required by the State of Florida Commission for the Transportation
Disadvantaged. Motion was made by Commissioner Carruthers and seconded by Commissioner Murphy
granting approval and authorizing execution of the item. Roll call vote carried unanimously, with
Commissioner Rice abstaining.
C21 Thomas Henderson, Assistant Director of Airports, addressed the Board concerning approval to
negotiate fees pursuant to the Consultants Competitive Negotiation Act with Volaire Aviation, Inc., the
top ranked respondent to the Request for Qualifications for Air Service Development Consultant
Services for both Monroe County Airports. After discussion, motion was made by Commissioner Rice and
seconded by Commissioner Murphy granting approval of the item. Motion carried unanimously.
The Board of County Commissioner's meeting adjourned for the Fire & Ambulance District 1
Board of Governors meeting.
FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
The Board of Governors for the Fire & Ambulance District 1 convened. Present and answering
to roll call were Commissioner Danny Kolhage, Commissioner David Rice, and Mayor George Neugent.
Absent were Councilman Bruce Halle, Councilwoman Katie Scott and Mayor Norman Anderson
(alternate).
G1 Motion was made by Commissioner Kolhage and seconded by Commissioner Rice granting
approval of a Resolution rescinding Resolution 114 -2014 and setting forth the revised bonus [financial
incentive] program for Monroe County Fire Rescue Billing Contract Employees. Motion carried
unanimously, with Councilman Bruce Halle, Councilwoman Katie Scott and Mayor Norman Anderson
(alternate) not present. Pedro Mercado, Assistant County Attorney; and, Bob Shillinger, County Attorney,
addressed the Board. This item was reconsidered and revised, later in the meeting, with Item C 1.
Motion was made by Commissioner Kolhage and seconded by Commissioner Rice granting
approval of the following two items:
G2 Approval to award the annual lump sum bonus to the Billing Supervisor in the amount of
10% of her unloaded base salary. This bonus is based upon an average collection rate of 53.45% for
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air and ground ambulance charges for the second year evaluation period from May 1, 2015 to April 30,
2016, as compared to the previous vendor's Baseline Collection Rate of 33.70 %. In accordance with the
resolution authorizing this bonus, this is to be paid in the amount of one percent (1.0 %) of the
employee's unloaded base salary, up to a maximum increase of ten percent (10 %) of the Baseline
Collection Rate, which will translate to a maximum bonus of ten percent (10 %).
G3 Approval to enter into an Employment Agreement/Contract to fulfill the currently open position
of Billing Specialist, and authorization for the County Administrator/Fire Chief to execute all necessary
documents. This item was reconsidered later in the meeting to approve adding Exhibit A which was not
included in the agenda backup.
Motion carried unanimously, with Councilman Bruce Halle, Councilwoman Katie Scott and Mayor
Norman Anderson (alternate) not present.
There being no further business, the meeting of the Fire & Ambulance District 1 Board of
Governors was adjourned.
The Board of County Commissioner meeting reconvened with all Commissioners present.
PLANNING & ENVIRONMENTAL, BUILDING &
CODE COMPLIANCE DEPARTMENTS
H1 Rich Jones, Sr. Administrator, Marine Resources; and, Bob Shillinger, County Attorney,
addressed the Board concerning direction of an Ordinance amending Part 1 of the Code of Ordinances,
establishing a boating restricted area providing for Slow Speed- Minimum Wake In Canals, in
accordance of Florida Statute Section 327.46, and specific criteria to be included in the ordinance.
After discussion, motion was made by Commissioner Murphy and seconded by Commissioner Rice
granting approval of the following, in the criteria table, to be included in the Ordinance: 1- Geographic
Scope, all keys areas; 2- Posting of Markers /Signage, all public boat ramps (20); and, 3- Include canals
based on adjacent development, regardless of development. Motion carried unanimously.
Christine Hurley, Assistant County Administrator, addressed the Board concerning the following
three items. After discussion, motion was made by Commissioner Murphy and seconded by
Commissioner Rice to adopt the following three Resolutions (Items H5, H7 & H8):
H5 Approval of a Resolution of the Monroe County Board of County Commissioners, amending
Resolution No. 493 -1992, specifically the Fee Schedule of Library Facilities Impact Fees to be
imposed on new residential development pursuant to Chapter 126 Impact Fees of the Monroe County
Land Development Code, amending all fees in the Fee Schedule to Zero Dollars; and providing for an
effective date.
RESOLUTION NO. 153 -2017
Said Resolution is incorporated herein by reference.
H7 Approval of a Resolution of the Monroe County Board of County Commissioners, amending
Resolution No. 495 -1992, specifically the Fee Schedule of Sheriff Facilities Impact Fees to be
imposed on new development pursuant to Chapter 126 Impact Fees of the Monroe County Land
Development Code, amending all fees in the Fee Schedule to Zero Dollars; and Providing for an
effective date.
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RESOLUTION NO. 154 -2017
Said Resolution is incorporated herein by reference.
H8 Approval of a Resolution of the Board of County Commissioners, amending Resolution No.
496 -1992, specifically the Fee Schedule of Solid Waste / Recycling Facilities Impact Fees to be
imposed on new development pursuant to Chapter 126 Impact Fees of the Monroe County Land
Development Code, amending all fees in the Fee Schedule to Zero Dollars; and Providing for an
effective date.
RESOLUTION NO. 155 -2017
Said Resolution is incorporated herein by reference.
Motion carried unanimously.
H2 Mayte Santamaria, Sr. Director Planning & Environmental Resources; Bob Shillinger, County
Attorney; Ginny Stones, Land Authority Attorney; and, Roman Gastesi, County Administrator, addressed
the Board concerning direction on evaluating expiring affordable housing deed restrictions and the
potential of buying back expiring deed restrictions in order to preserve affordable housing. Board
directed staff to target the expiring affordable housing deed restrictions that are a longer distance away
(10 years or more); look at providing a financial incentive to extend the deed restrictions; consider
purchase of the units; and work on a legislative change to provide a tax break to the deed restricted units.
After further discussion, the Board directed staff to review all the properties for a potential financial
incentive program to extend the deed restriction, without a consideration of the time remaining on the
restriction (even those units with a few years remaining).
H10 Bob Shillinger, County Attorney, addressed the Board concerning the direction regarding
development potential of former Big Pine Road Prison property (450 Key Deer Blvd, Real Estate
number 00111650- 000000). The following individual addressed the Board: Deb Curlee, representing
Last Stand. The Board took no official action.
H11 Christine Hurley, Assistant County Administrator, addressed the Board concerning approval of a
Resolution by the Monroe County Board of County Commissioners amending the Permitting Fee
Schedule; adding a reduction of certain permit fees when the services of Private Provider are
appointed to conduct plans review and/or inspections to be consistent with a new state law; and
providing for an implementation date. After discussion, motion was made by Commissioner Kolhage
and seconded by Commissioner Carruthers to adopt the following Resolution. Motion carried
unanimously.
RESOLUTION NO. 156 -2017
Said Resolution is incorporated herein by reference.
COUNTY ATTORNEY
P5 Bob Shillinger, County Attorney, addressed the Board regarding the disposition of County
owned real property located at 19 Hazel Street, Key Largo, and approval to advertise an RFP. The
following individual addressed the Board: Brandon Gardner, representing Ted Darnell. After discussion,
motion was made by Commissioner Rice and seconded by Commissioner Kolhage granting the authority
to advertise an RFP. Motion carried unanimously.
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COUNTY ADMINISTRATOR
M7 Lisa Tennyson, Director Legislative Affairs, gave a report on the 2017 State Legislative session
outcomes and referred the Board to the agenda backup that included a tracking chart of the top priorities.
(Said report is incorporated herein by reference). Representative Holly Raschien; Senator Anitere Flores;
Frank Bernardino, representing Anfield Consulting; Robert Reyes, representing Capitol Group, Inc.; Dean
Cannon, and representing Gray Robinson; addressed the Board concerning the legislative session. The
Board recognized Mr. Reyes for his twenty years of service to Monroe County and presented him with a
plaque.
COMMISSIONERS' ITEMS
K2 The following individuals addressed the Board: Michael Forester, representing Islamorada,
Village of Islands (VOI); Deb Curlee, representing Last Stand; Deb Gillis, and Roget Bryan, VOI
attorney, concerning approval of a Resolution in support of the exploration of a toll into the Florida
Keys for non - residents to offset tourist impact, protection and improvement of water quality and to
support infrastructure investment to mitigate against rising sea level. After discussion motion was
made by Commissioner Rice and seconded by Commissioner Carruthers to adopt the following
Resolution. Motion carried unanimously.
RESOLUTION NO. 157 -2017
Said Resolution is incorporated herein by reference.
MISCELLANEOUS BULK APPROVAL
Cl Motion was made by Commissioner Murphy and seconded by Commissioner Carruthers to
reconsider Item CI approval of a Resolution rescinding Resolutions 100 -2014 and 182 -2015 and setting
forth the revised bonus [financial incentive] program for Monroe County Fire Rescue Billing Contract
Employees. Motion carried unanimously.
Pedro Mercado, Assistant County Attorney, advised the Board of the following changes made to
the Resolution:
Section 8. The bonus amounts will be calculated one time annually, at the end of the Evaluation Period.
The bonus amounts will not be added to the base salary and will not be used for computing average
weekly wage for any other purpose, including but not limited to FRS, unemployment or workers'
compensation. The bonus amounts will be paid to the eligible employees within 45 days of the closeout of
the evaluation period.
Section 11.
If an employee who is
eligible to receive a financial incentive award transfers out of or otherwise leaves the award eligible
position prior to the end of the evaluation period the bonus awarded to such employee shall be prorated in
proportion to the period employed within the evaluation period. In order to be eligible for the prorated
portion of the bonus the employee must be in good standing with Monroe County as of the date the
employee transfers, terminates or is terminated from employment. The final determination as to whether
an employee is not eligible to receive the award shall be made by the Board of County Commissioners.
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After discussion, motion was made by Commissioner Carruthers and seconded by Commissioner Rice to
adopt the following Resolution, as revised, rescinding Resolutions 100 -2014 and 182 -2015 and setting
forth the revised bonus [financial incentive] program for Monroe County Fire Rescue Billing Contract
Employees. Motion carried unanimously.
RESOLUTION NO. 158 -2017
Said Resolution is incorporated herein by reference.
The Board of County Commissioner's meeting adjourned for the Fire & Ambulance District 1
Board of Governors meeting.
FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
The Board of Governors for the Fire & Ambulance District 1 convened. Present and answering
to roll call were Commissioner Danny Kolhage, Commissioner David Rice, and Mayor George Neugent.
Absent were Councilman Bruce Halle, Councilwoman Katie Scott and Mayor Norman Anderson
(alternate).
G1 Pedro Mercado, Assistant County Attorney, addressed the Board concerning approval of a
Resolution rescinding Resolution 114 -2014 and setting forth the revised bonus [financial incentive]
program for Monroe County Fire Rescue Billing Contract Employees. Motion was made by
Commissioner Rice and seconded by Commissioner Kolhage to adopt the following Resolution, as revised,
with the changes outlined in Item CI L Motion carried unanimously, with Councilman Bruce Halle,
Councilwoman Katie Scott and Mayor Norman Anderson (alternate) not present.
RESOLUTION NO. 159 -2017
Said Resolution is incorporated herein by reference.
There being no further business, the meeting of the Fire & Ambulance District 1 Board of
Governors was adjourned.
The Board of County Commissioner meeting reconvened with all Commissioners present.
COUNTY ADMINISTRATOR
M1 Roman Gastesi, County Administrator, directed the Board to the County Administrator's Monthly
Report for June 2017.
Motion was made by Commissioner Rice and seconded by Commissioner Murphy granting
approval of the following two items:
M4 Approval to simultaneously negotiate contracts with Allied Group, Inc. and Earth Tech
Enterprises, Inc., the two ranked respondents from the RFP for Augmented Aeration Water Quality
Improvement Projects for Canals #48, #59, #79, and #80 in Key Largo. The RFP was designed to allow
multiple awards.
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M6 Approval of a $49,775.00 Task Order 44 for general project management services under the
on -call contract with Amec Foster Wheeler, Inc. for Category A canal master planning services. No
new funds are required, as unused funds remaining from a previous AMEC contract are being
reallocated to fund this Task Order.
Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage
No
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion carried.
COUNTY ATTORNEY
NI Bob Shillinger, County Attorney, directed the Board to the County Attorney Report for June 2017.
N2 Mr. Shillinger addressed the Board concerning direction regarding revisions to the County
Attorney and Risk Management ordinances and request for approval to advertise a public hearing. After
discussion, motion was made by Commissioner Murphy and seconded by Commissioner Kolhage granting
approval of the request to prepare a revised draft Ordinance for a Public Hearing. Motion carried
unanimously.
N7 Mr. Shillinger addressed the Board concerning direction regarding the passage of HB 1295 and
the adoption of rules to permit public meetings by means of video conferencing and other types of
technology. Board directed staff to draft rules that would govern the process for holding these types of
meetings.
BUDGET AND FINANCE
P4 Roman Gastesi, County Administrator, referred the Board to the written report on Fiscal Year 2018
Draft Budget full -time employee requests and Fiscal Year 2017 added full -time employees, with revised backup.
(Said report is incorporated herein by reference). The Board took no official action.
MISCELLANEOUS BULK APPROVALS /BOARD OF GOVERNORS
Bob Shillinger, County Attorney, requested that the Board recall Items C3 and G3, the
companion items, between the Board of County Commissioners and the Board of Governor's to be sure
that when the item was approved that the Boards intended to include the job description that was
inadvertently omitted from the backup material as Exhibit A. Motion was made by Commissioner
Kolhage and seconded by Commissioner Rice that the Boards intent was to include the job description for
both items. Motion carried unanimously.
CLOSED SESSIONS
I1 Bob Shillinger, County Attorney, announced the Attorney - Client Closed Session in the matter of
Allan Kennish v. Monroe County, Case No. 2016 -CA- 108 -Kand read the required language into record
pursuant to F.S. 286- 011(8). Mr. Shillinger announced that the following persons would be present at the
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meeting: the County Commissioners, County Administrator Roman Gastesi, County Attorney Bob
Shillinger, Assistant County Attorney Chris Ambrosio and a certified court reporter.
Mayor Neugent declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
12 Mr. Shillinger announced the Attorney - Client Closed Session in the matter of Monroe County v.
Alfredo Menendez, Case No. 16 -CA -651 -P and read the required language into record pursuant to F.S.
286 - 011(8). Mr. Shillinger announced that the following persons would be present at the meeting: the
County Commissioner, County Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant
County Attorney Steve Williams and a certified court reporter.
Mayor Neugent declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
I3 Mr. Shillinger announced the Attorney - Client Closed Session in the matter of Paul Mice v.
Construct Group Corp, Monroe County, and Highway Striping, Inc. Case No. 2016 -CA- 0460 -P and
read the required language into record pursuant to F. S. 286 - 011(8). Mr. Shillinger announced that the
following persons would be present at the meeting: the County Commissioners, County Administrator
Roman Gastesi, County Attorney Bob Shillinger, Assistant County Attorney Chris Ambrosio and a
certified court reporter.
Mayor Neugent declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
PUBLIC HEARINGS
01 A Public Hearing was held to consider approval of an Ordinance amending Monroe County
Code Chapter 26 ( "Waterways ") to add Article VI. ( "Floating Signs "), to prohibit off - premises marine
signage. The following individual addressed the Board: Deb Curlee representing Last Stand. After
discussion, motion was made by Commissioner Rice and seconded by Commissioner Kolhage to adopt
the following Ordinance. Motion carried unanimously.
ORDINANCE NO. 006 -2017
Said Resolution is incorporated herein by reference.
02 A Public Hearing was held to consider approval of an Ordinance amending Section 13 -3 of the
Monroe County Code to update insurance terms and requirements for "Use of Fireworks" Ordinance.
There were no public speakers. Motion was made by Commissioner Murphy and seconded by
Commissioner Rice to adopt the following Ordinance. Motion carried unanimously.
ORDINANCE NO. 007 -2017
Said Ordinance is incorporated herein by reference.
03 A Public Hearing was held to consider approval of an Ordinance of the Monroe County Board
of County Commissioners repealing Section 126 -14 "Employee Housing Fair Share Impact Fee" of the
Monroe County Land Development Code; Providing for Severability; Providing for the Repeal of
Conflicting Provisions; Providing for Transmittal to the State Land Planning Agency and the
Secretary of State; Providing for Inclusion in the Monroe County Code; and Providing for an
Effective Date. There were no public speakers. Motion was made by Commissioner Murphy and
seconded by Commissioner Kolhage to adopt the following Ordinance. Motion carried unanimously.
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ORDINANCE NO. 008 -2017
Said Ordinance is incorporated herein by reference.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
And ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
D.C.
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