Item C21BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe A(I Mayor George Neugent, District 2
T he Fl orida Keys 4� �� m Mayor Pro Tem David Rice, District 4
l Danny L. Kolhage, District I
„ Y
„; ° W Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
June 21, 2017
Agenda Item Number: C21
Agenda Item Summary #3068
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval to negotiate fees pursuant to the Consultants Competitive
Negotiation Act with Volaire Aviation, Inc., the top ranked respondent to the Request for
Qualifications for Air Service Development Consultant Services for both Monroe County Airports.
ITEM BACKGROUND: A Request for Qualifications was advertised in July, 2016 seeking sealed
responses for Airport Consultant Services. For the Air Service Development Consulting category,
the Selection Committee met in a publicly- noticed meeting on October 17, 2016 to evaluate and rank
the respondents and the top- ranked firm was Sixel Consulting Group, Inc.; however, shortly
thereafter Sixel's proposal became invalid and on January, 18, 2017 the BOCC authorized staff to
re- advertise the RFQ.
A Request for Qualifications was re- advertised in March, 2017, and responses were opened on April
4, 2017, with two firms responding, Team Insight and Associates, LLC and Volaire Aviation, Inc.
The Selection Committee met in a publicly- noticed meeting on May 1, 2017 to evaluate and rank the
respondents and the top- ranked firm was Volaire Aviation, Inc. (see attached for additional
information).
PREVIOUS RELEVANT BOCC ACTION:
On January 20, 2016, the BOCC granted approval to advertise a Request for Qualifications for
Airport Consultant Services. On January 18, 2017, the BOCC granted approval to re- advertise a
Request for Qualifications for Air Service Development Consultant Services.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
5 -1 -17 RFQ Bid Committee Minutes
FI NANCIAL I M PACT:
Effective Date: 6/21/2017
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion:
Budgeted: N/A
Source of Funds: N/A
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Donald DeGraw
Completed
06/01/2017 3:08 PM
Pedro Mercado
Completed
06/01/2017 3:12 PM
Budget and Finance
Completed
06/01/2017 4:53 PM
Maria Slavik
Completed
06/02/2017 7:31 AM
Kathy Peters
Completed
06/06/2017 6:41 PM
Board of County Commissioners
Pending
06/21/2017 9:00 AM
KEY WEST INTERNATIONAL AIRPORT
Request for Qualifications- Airport Consultant Services (Air Service Development -Only)
Selection Committee Board Meeting Minutes
May 1, 2017 KWIA Conference Room
10:00 A.M. 3491 South Roosevelt Blvd, Key West, FL 33040
Attendees:
Donald DeGraw, Director of Airports -EYW
Beth Leto, Airport Business Manager -EYW
Virginia Panico, VP -Key West Chamber of Commerce
Pedro Mercado, Asst. County Attorney, Monroe County
Bid Committee present: Donald DeGraw, Director of Airports
Beth Leto, Airport Business Manager -KWIA
Virginia Panico, VP -Key West Chamber of Commerce
Staff members present: Pedro Mercado, Assistant County Attorney, Monroe County
Ernie Coughlin, Sr. Coordinator Airport Grants & Finance
• The meeting was opened by Airports Director, Donald DeGraw, who called the meeting to order at
approximately 10:00 A.M. Don introduced the selection committee members and thanked all attendees for
participating.
• Don asked the Selection Board Members that based on the submissions, if they find Volaire and Team Insight
are qualified and have submitted the required documentation in accordance with the RFQ. All answered yes.
• The next question was if the Selection Board Members have developed a numerical rating for each qualified
firm based on the requirements of AC 150/5100 -14E and the consultant submissions for Air Service
Development Consulting. Everybody agreed yes.
• Don asked for the board's initial ratings for Air Service Development and the scores are as follows:
Don DeGraw
Beth Leto
Virginia Panico
Total Score
#1 Volaire —76
#2 Team Insight — 58
#1 Volaire -94
#2 Team Insight — 92
#1 Volaire —78
#2 Team Insight — 68
Volaire 248
Team Insight 218
• The Selection Board members ranked Volaire as #1 with a total score of 248, and Team Insight ranked at #2 with
a total score of 218. All agreed by the order, scores, ranking and to recommended Volaire to the BOCC.
• Virginia stated that both companies were qualified, but Volaire being younger company could do better with
their actions and decisions. Virginia asked Don if we could handle more airlines on the tarmac and if we have
available space for them. Don said that we are at 80 -90 percent capacity range so we do have the capacity to
add 1 or 2 additional carriers.
• Another question asked by Virginia was if we have contract with Sixel and what will be the duration of the
contract with Volaire. Don stated that we do not have a contract with Sixel, and Don asked Pedro about the
proposed contract with Volaire, and Pedro said the contract will be for three years with two one -year renewal
options.
• There being no further business, the meeting concluded at 10:09 AM, and Don said that the committee
recommendation will be presented at the June BOCC meeting.
c a_
Ci
U
•
(Air Service Development
Selection Board Meeting
May 1, 2017 ► 1000
1. Selection board members
a. Don DeGraw — Director of Airports 0
• Beth Leto — Airport Business Manager
c. Virginia Panico — Key West Chamber • Commerce—'
2. Based on the submissions does the SBM find that Volaire and Team Insight are qualified
and have submitted the required documentation in accordance with the RFQ.
Yes
3. Have SBM developed a numerical rating for each qualified firm based on the
requirements • AC 150/5100-14E and the consultant submissions for.
a. Air Service Development Consultin N �
7. Meeting conclude P--
REVIEWED & APPROVED
Don DeGraw (Airport) - �L- 2 I -
Beth Leto (Airport) -
ME��
Notice of Request for Competitive Solicitations / Airport Consultant Services
RFQ — 112 — 0 — 2017/la
Review Form #2 — Determination of Successful Respondendder
Rated by:
L Date:
Notice of Request for # !' Solicitations ## !i Services
# #
• • • • r • • •
A ir Service Development — Servic Only
Tabs -7: RFQ —112 — 0 — 2017/la V
Volaire T
Team Insight
Sub Tabs 2. 7.2 (1 -1): AC no: 150/5100 -1E
Rated by:
4
Date:
Notice of Request for Competitive Solicitations / Airport Consultant Services
RFQ — 112 — 0 — 2017/la
Review Form #2 — Determination • Successful Respondent/Bidder
BUDGET AND FINANCE
PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: APRIL 4, 2017 AT 3:00 PM
TITLE: AIR SERVICE DEVELOPMENT CONSULTANT
MONROE COUNTY, FLORIDA
RESPONDENT BID BOND BID AMOUNT
Team Insight & Associates, LLC
VOLAIRE Aviation Consulting
Bid Committee Present
Members of the Public Present
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: Lisa Abreu, OMB