Item C22lrl
County of Monr
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BOARD COUNTY COMMISSIONERS
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Gor
Mayor Ge Neugent, District 2
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Mayor Pro Tem David Rice, District 4
Danny L. Kolhage, District 1
Heather Carruthers, District 3
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Sylvia J. Murphy, District
County Commission Meeting
June 21, 2017
Agenda Item Number: C22
Agenda Item Summary #3069
BULK ITEM: Yes DEPARTMENT: Project Management / Facilities
TIME APPROXIMATE: STAFF CONTACT: Chris Rivera (305) 292 -4523
N/A
AGENDA ITEM WORDING: Approval to rescind and replace the S &ME, Inc. contract approved
as BOCC May 17, 2017 agenda item C39 with a corrected S &ME contract for professional services
on the Rowell's Waterfront Park project. The contract now contains all required attachments and
information.
ITEM BACKGROUND: Required personnel information and attachment documents were
inadvertently omitted from the contract with S &ME approved by the BOCC on May 17, 2017 (Item
C -39). Those documents are now included as Attachments D & E. The local agency partner (LAP)
agreement is included as Attachment D. Also included now as Attachment E are the following
required federal forms and certifications: Certification for Disclosure of Lobbying Activities on
Federal -Aid Contracts; Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion — Lower Tier Covered Transaction for Federal Aid Contracts; Conflict of Interest
Certification for Consultant /Contractor; State of Florida Department of Transportation Truth in
Negotiation Certification. There is no Attachment C.
PREVIOUS RELEVANT BOCC ACTION:
On May 17, 2017 the BOCC approved a contract between Monroe County and S &ME for the design
and permitting of Rowell's Waterfront Park.
December 2016 — Approval to negotiate with Littlejohn, an S &ME company, for design and
permitting contractual services.
March 2015 — Approval to execute LAP agreement with FDOT for partial funding.
June 2014 — Approval of the 2014 Transportation Alternative Program (TAP) Funding Applications.
December 2013 — Approval to purchase Rowell's Marina.
CONTRACT /AGREEMENT CHANGES:
Yes
STAFF RECOMMENDATION: Approval to rescind previously approved S &ME, Inc. contract
(May 17, 2017 - C39) and replace it and approve the attached corrected contract and attachments.
DOCUMENTATION:
S &ME, Inc. Rowell's project signed contract with correct pg. 5
Attachment A - Consultant Scope of Services for Rowell's
Attachment B - LAP terms for federal aid contracts
Attachment D - Local Agency Program Agreement Rowell's
Attachment E - FDOT Certification Forms
S &ME, Inc. Certificate of Insurance
FINANCIAL IMPACT:
Effective Date: 5 -17 -2017
Expiration Date:
Total Dollar Value of Contract: $146,944.00
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NO
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
NONE
REVIEWED BY:
Ann Mytnik
Completed
06/05/2017 1:16 PM
Cary Knight
Completed
06/06/2017 7:03 AM
Chris Ambrosio
Completed
06/06/2017 10:10 AM
Budget and Finance
Completed
06/06/2017 1:50 PM
Maria Slavik
Completed
06/06/2017 1:52 PM
Kathy Peters
Completed
06/06/2017 6:45 PM
Board of County Commissioners
Pending
06/21/2017 9:00 AM
CONTRACT
AGREEMENT FOR
ENGINEERING DESIGN AND PERMITTING SERVICES FOR ROWELL'S
WATERFRONT PARK
This Agreement ( "Agreement ") made and entered into this 17 tJ ' day of May 2017 by and
between Monroe County, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred to as
"COUNTY," through the Monroe County Board of County Commissioners ( "BOCC "),
AND
S+ ME, Inc. a Foreign Profit Corporation of the State of North Caro lina, whose address is
321 Srrinc Forest R aleh, North Carolina 27616 its successors and assigns, hereinafter
referred to as "CONSULTANT ".
WITNESSETH;
WHEREAS, COUNTY desires to employ the professional services of CONSULTANT for
engineering design through Construction Administration Services including Enviormental Permitting
Services for the Rowell's Waterfront Park Project to develop the open parcel of land into a community
park that connects the Overseas Heritage Trail and provides restroom facilities, parking, and picnic
areas for the residents of Monroe County; and
WHEREAS, CONSULTANT has agreed to provide professional services which shall include
but not be limited to providing engineering design Including Enviormental Permitting Services,
through Construction Administration services for the Rowell's Waterfront Park, which services shall
collectively be referred to as the "Project "; and
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
FORM OF AGREEMENT
ARTICLE 1
1.1 REPRESENTATIONS AND WARRANTIES
By executing this Agreement, CONSULTANT makes the following express representations and
warranties to the COUNTY:
1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other authorizations
necessary to act as CONSULTANT for the Project until the CONSULTANT's duties
hereunder have been fully satisfied.
1.1.2 The CONSULTANT has become familiar with the Project site and the local conditions under
which the Work is to be completed.
Contract Agreement for Rowell's Waterfront Park
1.1.3 The CONSULTANT shall prepare all documentation required by this Agreement in such a
manner that they shall be accurate, coordinated and adequate for use in verifying work
completed and shall be in conformity and comply with all applicable law, codes and
regulations. The CONSULTANT warrants that the documents prepared as a part of this
Agreement will be adequate and sufficient to document costs in a manner that is acceptable
for reimbursement by government agencies, therefore eliminating any additional cost due to
missing or incorrect information.
1.1.4 This Subsection Not Used.
1.1.5 The CONSULTANT's services shall be performed as expeditiously as is consistent with
professional skill and care and the orderly progress of the Project. In providing all services
pursuant to this agreement, the CONSULTANT shall abide by all statutes, ordinances, rules
and regulations pertaining to, or regulating the provisions of such services, including those
now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and
regulations shall constitute a material breach of this agreement and shall entitle the Board to
terminate this contract immediately upon delivery of written notice of termination to the
CONSULTANT.
1.1.6 At all times and for all purposes under this agreement the CONSULTANT is an independent
contractor and not an employee of the Board of County Commissioners for Monroe County.
No statement contained in this agreement shall be construed so as to find the CONSULTANT
or any of his /her employees, contractors, servants, or agents to be employees of the Board
of County Commissioners for Monroe County,
1.1.7 The CONSULTANT shall not discriminate against any person on the basis of race, creed,
color, national origin, sex, age, or any other characteristic or aspect which is not job related,
in its recruiting, hiring, promoting, terminating, or any other area affecting employment under
this agreement or with the provision of services or goods under this agreement.
1.1.8 The CONSULTANT shall complete the design and permitting scope of services no later than
June 34, 2018
ARTICLE II
SCOPE OF BASIC SERVICES
2.1 DEFINITION
CONSULTANT's Scope of Basic Services consist of those described in Attachment A. The
CONSULTANT shall commence work on the services provided for in this Agreement promptly upon
his receipt of a written notice to proceed from the COUNTY.
2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES AND CONFLICTS
The CONSULTANT shall, without additional compensation, promptly correct any errors, omissions,
deficiencies, and conflicts in the work product of the CONSULTANT or its subconsultants, or both.
2.3 NOTICE REQUIREMENT
Contract Agreement for Rowell's Waterfront Park
All written correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONSULTANT. Any notice required or permitted under this agreement shall
be in writing and hand delivered or mailed, postage pre -paid, to the COUNTY by certified nail,
return receipt requested, to the following:
Chris Rivera
Project Management
Monroe County
1100 Simonton Street, Room 2 -216
Key West, Florida 33040
And: Mr. Roman Gastesi, Jr.
Monroe County Administrator
1100 Simonton Street, Room 2 -205
Key West, Florida 33040
For the Consultant;.
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ARTICLE III
ADDITIONAL SERVICES
3.1 Additional services are services not included in the Scope of Basic Services. Should the
COUNTY require additional services they shall be paid for by the COUNTY at rates or fees
negotiated at the time when services are required, but only if approved by the COUNTY
before commencement.
C 2 If Additional Services are required the COUNTY shall issue a letter requesting and describirre
the requested services to the CONSULTANT, The CONSULTANT shall r espond with a f
proposal to perform the requested services, Only after receiving an amendment to t
Agreement 4 a notice to proceed fro
with the Additio
3.3 Additional services shall be executed under the original scope of this Agreement unless such
condition is expressly changed or revised by an amendment agreed upon by the COUNTY
and the CONSULTANT.
RESP ARTICLE IV
4.1 The COUNTY shall provide full information regarding requirements for the Project including
physical location of work, inspection reports and other documents,
Contract Agreement for Rowell's Waterfront Park
4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with respect
to the Project. The COUNTY or its representative shall render decisions in a timely manner
pertaining to documents submitted by the CONSULTANT in order to avoid unreasonable
delay in the orderly and sequential progress of the CONSULTANT's services.
4.3 Prompt written notice shall be given by the COUNTY and its representative to the
CONSULTANT if they become aware of any fault or defect in the Project or non - conformance
with the Agreement [documents. Written notice shall be deemed to have been duly served if
sent pursuant to paragraph 2.3.
4.4 The COUNTY shall furnish the required information and services and shall render approvals
and decisions as expeditiously as necessary for the orderly progress of the CONSULTANT's
services and work of the contractors.
4.5 The COUNTY's review of any documents prepared by the CONSULTANT or its
subconsultants shall be solely for the purpose of determining whether such documents are
generally consistent with the COUNTY's criteria, as, and if, modified. No review of such
documents shall relieve the CONSULTANT of responsibility for the accuracy, adequacy,
fitness, suitability or coordination of its work product.
4.6 The COUNTY shall provide copies of necessary documents required to complete the work.
4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has
immediate access to will be provided as requested.
AR TICLE
INDEMNIFICATIO D HOLD HAR MLESS
5.1 The CONSULTANT covenants and agrees to indemnify and hold harmless COUNTY /Monroe
County and Monroe County Board of County Commissioners, its officers and employees from
liabilities, damages, losses and costs, including but not limited to, reasonable attorneys' fees,
to the extent caused by the negligence or intentionally wrongful conduct, of the
CONSULTANT, subcontractor(s) and other persons employed or utilized by the
CONSULTANT in the performance of the contract.
5.2 The first ten dollars ($10.00) of remuneration paid to the CONSULTANT is for the
indemnification provided for above. The extent of liability is in no way limited to, reduced, or
lessened by the insurance requirements contained elsewhere within this agreement, The
CONSULTANT agrees to hold the County harmless, and shall indemnify the County from all
losses and expenses, in any claim asserted against the COUNTY that is based on deficient
or ambiguous plans or specifications prepared by the CONSULTANT or its sub consultants.
5.3 In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the CONSULTANT's failure to purchase or maintain the required
insurance, the CONSULTANT shall indemnify COUNTY from any and all increased expenses
resulting from such delays.
5.4 The extent of liability is in no way limited to, reduced or lessened by the insurance
requirements contained elsewhere within the Agreement.
5.5 This indemnification shall survive the expiration or early termination of the Agreement
Contract Agreement for Rowell's Waterfront Park
ARTICLE VI
PERSONNEL
6.1 PERSONNEL
The CONSULTANT shall assign only qualified personnel to perform any service concerning the
project. At the time of execution of this Agreement, the parties anticipate that the following named
individuals will perform those functions as indicated:
NAME
Keith OroPeza
Travis Parker
Jason Bullard
FUNCTION
Phil Frank
Bruce Hall
Bert Bender
So long as the individuals named above remain actively employed or retained by the
CONSULTANT, they shall perform the functions indicated next to their names. If they are replaced
the CONSULTANT shall notify the COUNTY of the change immediately.
ARTICLE VII
COMPENSATION
7.1 PAYMENT SUM
7.1.1 The COUNTY shall pay the CONSULTANT monthly in current funds for the
CONSULTANT's performance of this Agreement the total not to exceed One Hundred Forty Six
Thousand Nine Hundred Forty Four Dollars and 00/100 ($146,944.00) as follows:
• Task 1:
Predesign Services
$12,000.00
• Task 2:
Schematic Design
$10,800.00
• Task 3:
Design Development
$36,300.00
• Task 4:
Construction Documents
$39,494.00
• Task 5:
Permitting
$18,000.00
• Task 6:
Land Survey
$0.00
• Task 7:
Bidding and Negotiations
$7,000.00
• Task 8:
Post Design Services
$23,350.00
Total
$146,944M
Commissioning Services will be treated as additional services, if required, at a not to
exceed lump sum provided by the CONSULTANT and accepted by the COUNTY.
7.2 PAYMENTS
7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth
herein, the CONSULTANT shall be paid monthly on a percentage complete basis for each
Contract Agreement for Rowell's Waterfront Park
task listed in paragraph 7.1.1, Payment will be made pursuant to the Local Government
Prompt Payment Act 218,70, Florida Statutes.
(A) If the CONSULTANT's duties, obligations and responsibilities are materially changed
by amendment to this Agreement after execution of this Agreement, compensation
due to the CONSULTANT shall be equitably adjusted, either upward or downward.
(B) As a condition precedent for any payment due under this Agreement, the
CONSULTANT shall submit monthly, unless otherwise agreed in writing by the
COUNTY, a proper invoice to COUNTY requesting payment for services properly
rendered and reimbursable expenses due hereunder. The CONSULTANT's invoice
shall describe with reasonable particularity the service rendered. The
CONSULTANT's invoice shall be accompanied by such documentation or data in
support of expenses for which payment is sought at the COUNTY may require.
7.3 REIMBURSABLE EXPENSES
7.3.1 Reimbursable expenses:
a, Fees paid for securing approval of authorities having jurisdiction over the project.
b, There will be no other reimbursable expenses,
7.4 BUDGET
7.4.1 The CONSULTANT may not be entitled to receive, and the COUNTY is not obligated to pay,
any fees or expenses in excess of the amount budgeted for this contract in each fiscal year
(October 1 - September 30) by COUNTY's Board of County Commissioners. The budgeted
amount may only be modified by an affirmative act of the COUNTY's Board of County
Commissioners.
7.4.2 The COUNTY's performance and obligation to pay under this Agreement is contingent upon
an annual appropriation by the Board of County Commissioners and the approval of the
Board members at the time of contract initiation and its duration.
ARTICLE VIII
INSURANCE
8.1 The CONSULTANT shall obtain insurance as specified and maintain the required
insurance at all times that this Agreement is in effect. In the event the completion of the
project (to include the work of others) is delayed or suspended as a result of the
CONSULTANT's failure to purchase or maintain the required insurance, the CONSULTANT
shall indemnify the COUNTY from any and all increased expenses resulting from such delay.
8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best rating of VI
or better, that is licensed to business in the State of Florida and that has an agent for service
of process within the State of Florida, The coverage shall contain an endorsement
providing sixty (60) days notice to the COUNTY prior to any cancellation of said coverage.
Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a
form acceptable to the COUNTY.
8.3 CONSULTANT shall obtain and maintain the following policies:
Contract Agreement for Rowell's Waterfront Park
A. Workers' Compensation insurance as required by the State of Florida, sufficient to
respond to Florida Statute 440.
B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000 Disease,
policy limits, $1,000,000 Disease each employee.
C. Comprehensive business automobile and vehicle liability insurance covering claims for
injuries to members of the public and /or damages to property of others arising from use
of motor vehicles, including onsite and offsite operations, and owned, hired or non -owned
vehicles, with $1,000,000 per Occurrence, $1,000,000 combined single limit.
D. Commercial general liability, including Personal Injury Liability, covering claims for injuries
to members of the public or damage to property of others arising out of any covered act
or omission of the CONSULTANT or any of its employees, agents or subcontractors or
subconsultants, including Premises and /or Operations, Products and Completed
Operations, Independent Contractors; Broad Form Property Damage and a Blanket
Contractual Liability Endorsement with $1,000,000 Combined Single Limit,
An Occurrence Form policy is preferred. If coverage is changed to or provided on a
Claims Made policy, its provisions should include coverage for claims filed on or after the
effective date of this contract. In addition, the period for which claims may be reported
must extend for a minimum of 48 months following the termination or expiration of this
contract.
E. Professional liability insurance of $1,000,000 per claim and $2,000,000 annual
aggregate. If the policy is a "claims made" policy, CONSULTANT shall maintain coverage
or purchase a "tail" to cover claims made after completion of the project to cover the
statutory time limits in Chapter 95 of the Florida Statutes. Reference F.S. 337,106.
F. COUNTY shall be named as an additional insured with respect to CONSULTANT's
liabilities hereunder in insurance coverages identified in Paragraphs C and D.
G. CONSULTANT shall require its subconsultants to be adequately insured at least to the
limits prescribed above, and to any increased limits of CONSULTANT if so required by
COUNTY during the term of this Agreement. COUNTY will not pay for increased limits of
insurance for subconsultants.
H. CONSULTANT shall provide to the COUNTY certificates of insurance or a copy of all
insurance policies including those naming the COUNTY as an additional insured. The
COUNTY reserves the right to require a certified copy of such policies upon request.
I. If the CONSULTANT participates in a self- insurance fund, a Certificate of Insurance will
be required. In addition, the CONSULTANT may be required to submit updated financial
statements from the fund upon request from the COUNTY.
ARTICLE IX
MISCELLANEOUS
9.1 SECTION HEADINGS
Contract Agreement for Rowell's Waterfront Park
Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this Agreement
and will not be used in the interpretation of any provision of this Agreement.
9.2 OWNERSHIP OF THE PROJECT DOCUMENTS
The documents prepared by the CONSULTANT for this Project belong to and are owned by
the COUNTY and may be reproduced and copied by the COUNTY without acknowledgement
or permission of the CONSULTANT.
9.3 SUCCESSORS AND ASSIGNS
The CONSULTANT shall not assign or subcontract its obligations under this agreement,
except in writing and with the prior written approval of the Board of County Commissioners
for Monroe County and the CONSULTANT, which approval shall be subject to such
conditions and provisions as the Board may deem necessary. This paragraph shall be
incorporated by reference into any assignment or subcontract and any assignee or
subcontractor shall comply with all of the provisions of this agreement. Subject to the
provisions of the immediately preceding sentence, each party hereto binds itself, its
successors, assigns and legal representatives to the other and to the successors, assigns
and legal representatives of such other party.
9.4 NO THIRD PARTY BENEFICIARIES
Nothing contained herein shall create any relationship, contractual or otherwise, with or any
rights in favor of, any third party.
9.5 TERMINATION
A. In the event that the CONSULTANT shall be found to be negligent in any aspect of
service, the COUNTY shall have the right to terminate this agreement after five days
written notification to the CONSULTANT.
B. Either of the parties hereto may cancel this Agreement without cause by giving the other
party sixty (60) days written notice of its intention to do so.
9.6 CONTRACT DOCUMENTS
This contract consists of the Request for Competitive Solicitations, any addenda, the Form
of Agreement, the CONSULTANT's response to the Request for Competitive Solicitation, the
documents referred to in the Form of Agreement as a part of this Agreement, and
attachments, and modifications made after execution by written amendment. In the event of
any conflict between any of the Contract documents, the one imposing the greater burden on
the CONSULTANT will control.
9.7 PUBLIC ENTITIES CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crime may not submit a bid on contracts to provide any goods or services to
a public entity, may not submit a bid on a contract with a public entity for the construction or
Contract Agreement for Rowell's Waterfront Park
repair of a public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017 of the Florida
Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on
the convicted vendor list.
By signing this Agreement, CONSULTANT represents that the execution of this Agreement
will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of
this section shall result in termination of this Agreement and recovery of all monies paid
hereto, and may result in debarment from COUNTY's competitive procurement activities.
In addition to the foregoing, CONSULTANT further represents that there has been no
determination, based on an audit, that it or any subconsultant has committed an act defined
by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not been
formally charged with committing an act defined as a "public entity crime" regardless of the
amount of money involved or whether CONUSULTANT has been placed on the convicted
vendor list.
CONSULTANT will promptly notify the COUNTY if it or any subcontractor or
subconsultant is formally charged with an act defined as a "public entity crime" or has
been placed on the convicted vendor list.
9.8 MAINTENANCE OF RECORDS
CONSULTANT shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Records shall be retained for a period of five years from the
termination of this agreement. Each party to this Agreement or its authorized representatives
shall have reasonable and timely access to such records of each other party to this
Agreement for public records purposes during the term of the Agreement and for five years
following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk
determines that monies paid to CONSULTANT pursuant to this Agreement were spent for
purposes not authorized by this Agreement, or were wrongfully retained by the
CONSULTANT, the CONSULTANT shall repay the monies together with interest calculated
pursuant to Sec. 55.03, of the Florida Statutes, running from the date the monies were paid
by the COUNTY.
9.9 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida applicable to contracts made and to be performed entirely in the State. In the event
that any cause of action or administrative proceeding is instituted for the enforcement or
interpretation of this Agreement, COUNTY and CONSULTANT agree that venue shall lie in
the 16th Judicial Circuit, Monroe County, Florida, in the appropriate court or before the
appropriate administrative body. This Agreement shall not be subject to arbitration. Mediation
proceedings initiated and conducted pursuant to this Agreement shall be in accordance with
the Florida Rules of Civil Procedure and usual and customary procedures required by the
circuit court of Monroe County.
9.10 SEVERABILITY
Contract Agreement for Rowell's Waterfront Park
If any term, covenant, condition or provision of this Agreement (or the application thereof to
any circumstance or person) shall be declared invalid or unenforceable to any extent by a
court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of
this Agreement, shall not be affected thereby; and each remaining term, covenant, condition
and provision of this Agreement shall be valid and shall be enforceable to the fullest extent
permitted by law unless the enforcement of the remaining terms, covenants, conditions and
provisions of this Agreement would prevent the accomplishment of the original intent of this
Agreement. The COUNTY and CONSULTANT agree to reform the Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision.
9.11 ATTORNEY'S FEES AND COSTS
The COUNTY and CONSULTANT agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the enforcement or
interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's
fees and costs, as an award against the non - prevailing party, and shall include fees and
costs, in appellate proceedings.
9.12 BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to
the benefit of the COUNTY and CONSULTANT and their respective legal representatives,
successors, and assigns.
9.13 AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance
of this Agreement have been duly authorized by all necessary County and corporate action,
as required by law.
9.14 CLAIMS FOR FEDERAL OR STATE AID
CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply for, seek,
and obtain federal and state funds to further the purpose of this Agreement; provided that all
applications, requests, grant proposals, and funding solicitations shall be approved by each
party prior to submission.
9.15 ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted
to be resolved by meet and confer sessions between representatives of each of the parties.
If the issue or issues are still not resolved to the satisfaction of the parties, then any party
shall have the right to seek such relief or remedy as may be provided by this Agreement or
by Florida law. This provision does not negate or waive the provisions of paragraph 9.5
concerning termination or cancellation.
9.16 COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating
to the formation, execution, performance, or breach of this Agreement, COUNTY and
CONSULTANT agree to participate, to the extent required by the other party, in all
Contract Aqreement for Rowell's Waterfront Park
proceedings, hearings, processes, meetings, and other activities related to the substance of
this Agreement or provision of the services under this Agreement. COUNTY and
CONSULTANT specifically agree that no party to this Agreement shall be required to enter
into any arbitration proceedings related to this Agreement.
9.17 NONDISCRIMINATION
NON - DISCRIMINATION. The parties agree that there will be no discrimination against any
person, and it is expressly understood that upon a determination by a court of competent
jurisdiction that discrimination has occurred, this Agreement automatically terminates without
any further action on the part of any party, effective the date of the court order. The parties
agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to; 1) Title VII of the Civil
Rights Act of 1964 (PL 88 -352), which prohibit discrimination in employment on the basis of
race, color, religion, sex, and national origin; 2) Title IX of the Education Amendment of 1972,
as amended (20 USC §§ 1681 -1683, and 1685 - 1686), which prohibits discrimination on the
basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794),
which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of
1975, as amended (42 USC §§ 6101 - 6107), which prohibits discrimination on the basis of
age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92 -255), as amended, relating
to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91 -616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, §§ 523 and 527 (42 USC §§ 690dd -3 and 290ee -3), as amended,
relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil
Rights Act of 1968 (42 USC §§ 3601 et seq), as amended, relating to nondiscrimination in
the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42
USC §§ 1201), as amended from time to time, relating to nondiscrimination in employment
on the basis of disability; 10) Monroe County Code Chapter 13, Article VI, which prohibits
discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual
orientation, gender identity or expression, familial status or age; and 11) any other
nondiscrimination provisions in any federal or state statutes which may apply to the parties
to, or the subject matter of, this Agreement.
9.18 COVENANT OF NO INTEREST
CONSULTANT and COUNTY covenant that neither presently has any interest, and shall not
acquire any interest, which would conflict in any manner or degree with its performance under
this Agreement, and that only interest of each is to perform and receive benefits as recited in
this Agreement.
9.19 CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be required
to comply with the standards of conduct for public officers and employees as delineated in
Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of
gifts; doing business with one's agency; unauthorized compensation; misuse of public
position, conflicting employment or contractual relationship; and disclosure or use of certain
information.
9.20 NO SOLICITATION /PAYMENT
Contract Agreement for Rowell's Waterfront Park
The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither employed
nor retained any company or person, other than a bona fide employee working solely for it,
to solicit or secure this Agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working solely for
it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting
from the award or making of this Agreement. For the breach or violation of the provision, the
CONSULTANT agrees that the COUNTY shall have the right to terminate this Agreement
without liability and, at its discretion, to offset from monies owed, or otherwise recover, the
full amount of such fee, commission, percentage, gift, or consideration.
9.21 Public Records Compliance.
Consultant must comply with Florida public records laws, including but not limited to Chapter
119, Florida Statutes and Section 24 of article I of the Constitution of Florida. The County and
Consultant shall allow and permit reasonable access to, and inspection of, all documents,
records, papers, letters or other "public record" materials in its possession or under its control
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
County and Consultant in conjunction with this contract and related to contract
performance. The County shall have the right to unilaterally cancel this contract upon
violation of this provision by the Consultant. Failure of the Consultant to abide by the terms
of this provision shall be deemed a material breach of this contract and the County may
enforce the terms of this provision in the form of a court proceeding and shall, as a
prevailing party, be entitled to reimbursement of all attorney's fees and costs
associated with that proceeding. This provision shall survive any termination or expiration of
the contract.
The Consultant is encouraged to consult with its advisors about Florida Public Records Law
in order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Consultant is
required to:
(1) Keep and maintain public records that would be required by the County to perform the
service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy of
the requested records or allow the records to be inspected or copied within a reasonable time
at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the consultant does
not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the Consultant or keep and maintain public records that would be required by
the County to perform the service. If the Consultant transfers all public records to the County
upon completion of the contract, the Consultant shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If
the Consultant keeps and maintains public records upon completion of the contract, the
Consultant shall meet all applicable requirements for retaining public records. All records
stored electronically must be provided to the County, upon request from the County's
custodian of records, in a format that is compatible with the information technology systems
of the County.
(5) A request to inspect or copy public records relating to a County contract must be made
directly to the County, but if the County does not possess the requested records, the County
Contract Agreement for Rowell's Waterfront Park
shall immediately notify the Consultant of the request, and the Consultant must provide the
records to the County or allow the records to be inspected or copied within a reasonable time.
If the Consultant does not comply with the County's request for records, the County shall
enforce the public records contract provisions in accordance with the contract,
notwithstanding the County's option and right to unilaterally cancel this contract upon violation
of this provision by the Consultant. A Consultant who fails to provide the public records to the
County or pursuant to a valid public records request within a reasonable time may be subject
to penalties under section119,10, Florida Statutes.
The Consultant shall not transfer custody, release, alter, destroy or otherwise dispose of any
public records unless or otherwise provided in this provision or as otherwise provided by law.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119
FLORIDA STATUTES, CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT CONTACT THE CUSTODIAN OF PUBLIC. RECORDS BRIAN
BRADLEY AT P 305- 292 -3470 BRADLEY- BRIAN MONROECOUNTY- FL.GOV
MONROE COUNTY ATTORNEY'S OFFICE 1111 12TH Street SUITE 408 KEY WEST FL 33040,
9.22 NON - WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
CONSULTANT and the COUNTY in this Agreement and the acquisition of any commercial
liability insurance coverage, self - insurance coverage, or local government liability insurance
pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage,
nor shall any contract entered into by the COUNTY be required to contain any provision for
waiver.
9.23 PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules
and pensions and relief, disability, workers' compensation, and other benefits which apply to
the activity of officers, agents, or employees of any public agents or employees of the
COUNTY, when performing their respective functions under this Agreement within the
territorial limits of the COUNTY shall apply to the same degree and extent to the performance
of such functions and duties of such officers, agents, volunteers, or employees outside the
territorial limits of the COUNTY.
9.24 LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non - Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor
shall it be construed as, relieving any participating entity from any obligation or responsibility
imposed upon the entity by law except to the extent of actual and timely performance thereof
by any participating entity, in which case the performance may be offered in satisfaction of
the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be
construed as, authorizing the delegation of the constitutional or statutory duties of the
COUNTY, except to the extent permitted by the Florida constitution, state statute, and case
law.
9.25 NON - RELIANCE BY NON - PARTIES
Contract Aqreement for Rowell's Waterfront Park
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement
to enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service
or program contemplated hereunder, and the CONSULTANT and the COUNTY agree that
neither the CONSULTANT nor the COUNTY or any agent, officer, or employee of either shall
have the authority to inform, counsel, or otherwise indicate that any particular individual or
group of individuals, entity or entities, have entitlements or benefits under this Agreement
separate and apart, inferior to, or superior to the community in general or for the purposes
contemplated in this Agreement.
9.26 ATTESTATIONS AND TRUTH IN NEGOTIATION
CONSULTANT agrees to execute such documents as COUNTY may reasonably require,
including a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace
Statement. Signature of this Agreement by CONSULTANT shall act as the execution of a
truth in negotiation certificate stating that wage rates and other factual unit costs supporting
the compensation pursuant to the Agreement are accurate, complete, and current at the time
of contracting. The original contract price and any additions thereto shall be adjusted to
exclude any significant sums by which the agency determines the contract price was
increased due to inaccurate, incomplete, or concurrent wage rates and other factual unit
costs. All such adjustments must be made within one year following the end of the
Agreement.
9.27 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement
of any member, officer, agent or employee of Monroe County in his or her individual capacity,
and no member, officer, agent or employee of Monroe County shall be liable personally on
this Agreement or be subject to any personal liability or accountability by reason of the
execution of this Agreement.
9.28 EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be
regarded as an original, all of which taken together shall constitute one and the same
instrument and any of the parties hereto may execute this Agreement by signing any such
counterpart.
9.29 Disadvantaged Business Enterprise (DBE) Policy - It is the policy of the COUNTY that
DBE's, as defined in 49 C.F.R. Part 26, as amended, can have the opportunity to
participate in the performance of contracts financed in whole or in part with COUNTY
funds under this Agreement. The DBE requirements of applicable federal and state
laws and regulations apply to this Agreement. The COUNTY and its CONSULTANT
agree to ensure that DBE's have the opportunity to participate in the performance of
this Agreement. In this regard, all recipients and contractors shall take all necessary
and reasonable steps in accordance with applicable federal and state laws and
regulations to ensure that the DBE's have the opportunity to compete for and perform
contracts. The COUNTY and the CONSULTANT and subcontractors shall not
discriminate on the basis of race, color, national origin or sex in the award and
performance of contracts, entered pursuant to this Agreement.
9.30 FEDERAL HIGHWAY ADMINISTRATION REQUIREMENTS
The following forms and provisions are incorporated in and made a part of this contract:
Contract Aqreement for Rowell's Waterfront Park
a). Appendix I of the FDOT Standard Professional Services Agreement is included as Attachment
B.
b). The CONSULTANT and any sub - consultants shall not discriminate on the basis of race, color,
national origin or sex in the performance of this contract. The CONSULTANT shall carry out
applicable requirements of 49 C.F.R. Part 26 in the award and administration of DOT- assisted
contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of
this contract, which may result in the termination of this contract or such other remedy as the
COUNTY deems appropriate.
c). CONSULTANT will comply, and ensure its sub - consultants will comply, with the Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered
Transactions in 49 C.F.R. Part 29, when applicable.
d). Equal Employment Opportunity: In connection with the carrying out of any project, the
CONSULTANT shall not discriminate against any employee or applicant for employment because
of race, age, religion, color, sex national origin, disability or marital status. The CONSULTANT will
take affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, age, religion color, gender, national origin,
disability or marital status. Such action shall include, but not be limited to, the following:
employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
e). The CONSULTANT and all sub - consultants agree to utilize the U.S Department of Homeland
Security's E- verify System to verify the employment eligibility of all new employees hired by the
CONSULTANT or sub - consultants during the term of the contract.
f), The CONSULTANT will complete and submit the FDOT Anticipated DBE Participation
Statement Form No. 275 -030 -11A to identify DBE participation as outlined in Paragraph 9.29,
Disadvantaged Business Enterprise (DBE) Policy and Obligations, of the Contract for Professional
Services. FDOT has a race neutral program with an 9.91 % goal,
g). The CONSULTANT will adhere to all applicable requirements outlined in the Local Agency
Program (LAP) Agreement between FDOT and Monroe County for this project. A copy of the
Agreement is included as Attachment D.
h). The CONSULTANT agrees to execute the following forms: Certification of Disclosure of
Lobbying Activities on Federal Aid Contracts, Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion for Federal Aid Contracts, Conflict of Interest Certification for
Consultant /Contractor and the Truth in Negotiation Certification and that are included in
Attachment E.
i). The County will perform a CONSULTANT evaluation in accordance with FDOT requirments
utilizing the appropriate FDOT form after final acceptance as part of the project closeout process.
Balance of page intentionally left blank. Signature page to follow.
Contract Aqreement for Rowell's Waterfront Park
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
authorized representative on the day and year first above written.
Attest: Kevin Madok, Clerk
By:
Deputy Clerk
Date:
By:
Mayor /Chairman
Date:
S &ME
STATE OF FLORIDA
COUNTY OF
On this day of 0 before me, the undersigned notary public, personally appeared �
1 w known to me to be tij p rzoiLwhose name is subscribed above or who produced _
as identification, and acknowledged m w
that he /she is the person who executed the above contract with Monroe
County for the development of e Ro tfs'tarina Waterfront Park for the purposes therein contained.
Notary Public
MONROE COUNTY ATTORNEY
A, PROVED AS TO FORM
Print Name
"� ` L ,Ion ,
y Stacie E. Woods { ,� I: �, r
NOTARY PUBLIC CHRISAMBRO10
My commission expires; STATE OF FLORIDA ASSISTANT COUNTY ATTORNEY
Comm# FF154479
Expires 8/29/2018 Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
ATTACHMENT A
Consultant Scope of Services
Rowell's Waterfront Park
1.1 SCOPE
1.1.1 Professional services shall include, but not be limited to: Holding and conducting
informational hearings with the public and relevant agencies, holding monthly progress
meetings with the tenants and Monroe County Project Management / Engineering staff. Hold bi-
weekly phone conference progress meetings with Monroe County Project Management /
Engineering staff. Preparation and completion of the design Program (See 1.1.6- 1.1.9) for
conceptual site plan, parking, vehicular access, space requirements and relationships,
schematic design, ADA compatible design for interiors and exteriors, design development,
preparation of contract documents for bidding, scope of work, cost estimating during design and
document preparation, administration of contract documents, consultation and onsite
observations during construction, process shop drawings, recommend approval of contractor
invoices, preparation of all construction documents required to submit for and secure all permits
necessary to complete the, zoning applications, public presentations and presentations to the
County Commission.
1.1.2 The purpose of the CONSULTANT's professional observations shall be to determine the
quality and quantity of the work in comparison with the requirements of the Construction
Contract. In making such observations, the CONSULTANT shall protect the Owner from
continuing deficient or defective work, from continuing unexcused delays in the schedule and
from overpayment to the Contractor. Following each — observation, the CONSULTANT shall
submit a written report of such observation, together with any appropriate comments or
recommendations to the Owner.
1.1.3 The design shall include, but shall not necessarily be limited to, plans and specifications
which describe all systems, elements, details, components, materials, equipment, and other
information necessary to bid the project. The design shall be accurate, coordinated and in all
respects adequate for construction and shall be in conformity, and comply, with all applicable
law, codes, permits, and regulations. Products, equipment and materials specified for use shall
be readily available unless written authorization to the contrary is given by the County.
1.1.4 The design will provide site boundary selection and definition within the survey provided
by Monroe County, FDOT Access, Parking, Landscape and Restrooms.
1.1.5 The building will meet or exceed Florida Green Building Coalition (FGBC) standards and
meet requirements for minimum certification by the FGBC.
1.1.6 Beginning with the Pre - Design phase and continuing until the project as- built's are
complete; the CONSULTANT with input from the Tenants and Monroe County Project
Management shall develop and periodically update an Owner's Project Requirements (OPR)
document and a Basis of Design (BOD) document. These two documents together shall
constitute the Program and provide a complete description of the project's design intent. They
may be submitted for Owner's review as two separate sections of one design intent document.
The OPR is an inclusive, detailed description of Monroe County and its Tenants goals and
requirements for the project, and Monroe County's expectations on how the project will be used
and operated.
The BOD is an inclusive, detailed description of the Design Team's concepts, assumptions,
calculations, decisions, product selections and operating conditions to meet the Owner's project
requirements and to satisfy applicable codes, standards and guidelines. It shall be formatted to
coordinate with and respond to the OPR.
These two documents will be benchmarks by which the completeness, adequacy and
acceptability of the project will be judged. They will be the standards by which the project will be
commissioned. They will answer Owner questions after occupancy, and they will be the
foundation for maintenance programs and future renovation projects.
1.1.7 The OPR shall include at least the following information:
a. Summary description of the building (functions of building, high or low rise, use and
occupancy classifications, anticipated hours of operation, etc.).
b. Project goals, assumptions, and known limitations.
c. Building and site accessibility, architectural, landscaping and aesthetics goals.
d. Building and site flexibility and expandability requirements (spare capacities, hurricane
survivability, reliability, redundancy, back -up power and utilities, etc.).
e. Operational assumptions (maximum occupancy on a room -by -room and aggregate
basis), occupancy schedules, special activities, building diversity, potential future uses,
potential future renovations, etc.).
f. Building envelope performance criteria.
g. Environmental and sustainability goals.
h. Energy and water conservation goals.
i. Indoor services and technology requirements.
j. Space -by -space equipment heat/cool loads and utility needs (water, gases, power, data,
grounding, security etc.).
k. Anticipated types, classifications, and quantities of hazardous materials to be contained
within the building.
I. Architectural, mechanical and electrical systems operation and maintenance
expectations.
m. HVAC, lighting and audio /visual controls expectations.
n. Summary of sole- sourced systems and equipment.
o. Summary of Owner - furnished and Owner - installed equipment.
p. Occupant and Maintenance training requirements.
q. Project schedule.
r. Project budget. Monroe County Project Manager will determine whether budget
information should be included in the OPR or provided separately.
1.1.8 The BOD shall include at least the following information:
a. Project background required to understand the design, including goals, requirements
and decisions which significantly affect the design.
b. Regulatory, site, schedule and budget limitations which affect the design.
c. Codes, standards and guidelines applicable to the project.
d. Code analysis describing code requirements specific to the project, e.g. security
systems, ADA accessibility, special fire protection requirements, etc.
e. Requirements of governing agencies (City, State, Monroe County, etc.).
f. Climate, site, and utilities information.
g. Architectural, mechanical and electrical systems descriptions.
h. Outdoor summer and hurricane design conditions.
i. Design assumptions (occupancy schedules, temperature, humidity, air change rates,
room pressurization, sound level limits, light levels, glare limits, vibration criteria, EMF
shielding, heat loads, water, gases, power, data, grounding, hazardous materials being
stored, etc. for spaces not indicated in the OPR.
j. Systems and equipment sequences of operation.
k. Load calculations descriptions, including assumptions, software used, etc.
I. Architectural, mechanical and electrical systems operation and maintenance
requirements.
m. Appendices
• Documentation of Energy and Water Conservation.
• Energy Impact Statement.
• Soils and utility services reports.
• Building load calculations.
• Systems and equipment sizing calculations.
• Light level and watts /square foot calculations.
• Effluent, dispersion, noise, vibration, and other studies.
1.1.9 Development and Updating
Develop the OPR and BOD by expanding the project's program and design concept report.
Update them as the project goals and requirements are defined and clarified. Submit them at
the end of the Schematic Design, Design Development and Construction Document phases
along with the other Design Deliverables. Submit a final BOD after Project Award and after
incorporation of the bid alternates. Each update shall incorporate new and revised project
information including:
• Progress in project design.
• Changes in project goals.
• Changes in project scope.
• Code interpretations.
• Input from Tenants, Construction Managers and Contractors.
• Input from Monroe County Facilities Maintenance, Department of Public Safety,
FDOT, etc.
• Architectural, mechanical and electrical design coordination meetings.
• Value engineering sessions.
• Test reports on existing conditions.
• Design calculations.
• Equipment selections.
• The final power system short circuit, protective device coordination and arc flash
hazard study including the electronic data file for long term updating by the
Owner.
• Energy and water conservation calculations and modeling.
• Sound, effluent, dispersion, CFD, vibration, and other Acoustic studies.
• Bid Alternates and Owner's Options.
A list of all design deviations from Monroe County Project Management Design
requirements.
A list of all uncompleted Facility Assessment Report items (if any) within the
project boundary.
2.1 DEFINITION OF BASIC SERVICES
2.1.1 CONSULTANT's Basic Services consist of those described in Paragraphs 2.2 through
2.8, and other services identified as part of Basic Services, and include normal architectural,
structural, mechanical, and electrical engineering services.
2.1.2 The Design for Construction shall include, but shall not necessarily be limited to, plans
and specifications which describe all systems, elements, details, components, materials,
equipment, and other information necessary for construction. The Design for Construction shall
be accurate, coordinated and in all respects adequate for construction and shall be in
conformity, and comply, with all applicable law, codes, permits, and regulations. Products,
equipment and materials specified for use shall be readily available unless written authorization
to the contrary is given by the Owner.
2.1.3 The CONSULTANT will hold monthly Progress meetings in Key Largo for the duration of
the contract, unless otherwise agreed to in writing by Monroe County Engineering, and take
meeting notes. Copies of these notes will be provided to the County in a timely manner.
2.1.4 If Construction costs exceed the CONSULTANT estimate by more than 10% the
CONSULTANT will revise all drawing and specifications at no additional charge to the County.
2.2 SCHEMATIC DESIGN PHASE
2.2.1 The CONSULTANT shall review the Program, schedule and construction budget
furnished by the Owner to ascertain the requirements of the Project and each of the tenants and
shall arrive at a mutual understanding of such requirements with the Owner.
2.2.2 The CONSULTANT shall review with the Owner and Monroe County's Project
Management Department proposed site use and improvements, required permits, zoning,
selection of materials, building systems and equipment, spaces, sustainable systems, and
method of Project delivery.
2.2.3 The CONSULTANT shall review with the Owner and Monroe County's Project
Management Department alternative approaches to design and construction of the Project.
2.2.4 Based on the mutually agreed -upon program, schedule and construction budget
requirements, the CONSULTANT shall prepare, for approval by the Owner, Schematic Design
Documents consisting of drawings and other documents illustrating the scale and relationship of
Project components.
2.2.5 At levels of completion of 25 %, 50% and 75% of the Schematic Design Phase, the
CONSULTANT shall provide schematic design studies for the Owner's review and the Monroe
County's Project Management Department's information.
2.2.6 After completion of the 25% Schematic Design Phase the CONSULTANT will hold an
informational meeting with the public explaining the conceptual site layout and design progress,
answer questions and address concerns.
2.2.7 After completion of the 75% Schematic Design Phase the CONSULTANT will hold an
informational meeting with the Tenants and Owner explaining the final conceptual site layout
and design progress, answer questions and address concerns.
2.2.8 Upon completion of the Schematic Design Phase, the CONSULTANT shall provide
drawings, outline specifications, estimate of anticipated cost in accordance with the schematic
designs, and other documents for the Owner's approval and the Monroe County Project
Management Department's information.
2.2.9 The Schematic Design must be approved in writing, by the Owner prior to
CONSULTANT continuing to the Design Development Phase.
2.3 SCHEMATIC DESIGN PHASE REQUIREMENTS
2.3.1 The Schematic Design Phase services shall respond to program requirements and
consist of preparation of: conceptual site and building plans, preliminary sections and
elevations, development of approximate dimensions, areas and volumes, concept sketches as
required to explain the design intent to the owner. Perspective renderings and models, if
required by the Owner, will be billed as an additional service as billed as a reimbursable
expense if that service is performed by additional consultants after the Owner's written approval.
The CONSULTANT shall perform the following design phase tasks:
a. Structural Design /Documentation services during the Schematic Design Phase
consisting of recommendations regarding basic structural materials and systems,
analyses, and development of conceptual design solutions for: a predetermined
structural system and alternate structural systems.
b. Mechanical Design /Documentation services during the Schematic Design Phase
consisting of consideration of alternate materials, systems and equipment, and
development of conceptual design solutions for: energy source (s), energy
conservation, heating and ventilating, air conditioning, plumbing, fire protection,
special mechanical systems, process systems, and general space requirements.
C. Electrical Design /Documentation services during the Schematic Design Phase
consisting of consideration of alternate systems, recommendations regarding
basic electrical materials, systems and equipment, analyses, and development of
conceptual design solutions for: power service and distribution, lighting,
telephones, fire detection and alarms, security systems, electronic
communications, special electrical systems, and general space requirements.
d. Technology Systems Design /Documentation services during the Schematic
Design Phase consisting of consideration of alternate systems,
recommendations regarding basic IT materials, systems and equipment,
analyses.
e. Civil Design /Documentation services during the Schematic Design Phase
consisting of consideration of alternate materials and systems and development
of conceptual design solutions for: on -site utility systems, off -site utilities work,
fire protection systems, drainage systems, sewage treatment, and paving.
The CONSULTANT will hold two informational meetings with the public
explaining the conceptual site layout and design progress, answer questions and
address concerns.
2.4 DESIGN DEVELOPMENT /DOCUMENT PHASE
2.4.1 Based on the approved Schematic Design Documents and any adjustments authorized
by the Owner in the program, schedule or construction budget, the CONSULTANT shall prepare
Design Development Documents for the Project Manager's review and the Owner's approval.
The Design Development Documents shall consist of drawings and other documents that
establish and describe the size and character of the Project as to architectural /engineering,
structural, mechanical and electrical systems, materials and such other elements as may be
appropriate.
2.4.2 At intervals mutually agreeable to the Owner, Construction Manager and
CONSULTANT, the CONSULTANT shall provide drawings and other documents which depict
the current status of design development for the Owner's review and the Monroe County Project
Management Department's information. The CONSULTANT shall provide an estimate of
anticipated cost in accordance with the design development phase.
2.4.3 Upon completion of the Design Development Phase, the CONSULTANT shall provide
drawings, outline specifications and other documents for the Owner's approval and the Monroe
County's Project Management Department's information. The CONSULTANT shall provide an
estimate of anticipated costs in accordance with the design development phase.
2.4.4 Hold Public information hearing on final site and floor design development.
2.4.5 The Design Development Documents must be approved in writing, by the Owner prior to
CONSULTANT continuing to the Construction Documents Phase.
2.5 DESIGN DEVELOPMENT PHASE REQUIREMENTS
To satisfactorily perform the design development phase requirement, the CONSULTANT must
complete the tasks set forth in paragraphs 2.5.1 - 2.5.13.
2.5.1 Floor Plans - This consists of general plans, overall coordinating plans, and plan
enlargements for important and special areas. Data required:
a. Building perimeter (footprint) and exterior wall type, thickness and composition
b. Structural grid or system.
C. Major mechanical /electrical systems determined and their
requirements reflected and indicated on plans.
d. Indicate buildings core - elevators, stairs, etc.
e. All internal partitions of appropriate thickness indicated.
f. Floor, slab, and level elevations.
g. Typical door types.
h. Typical partition types.
i. Built -in furniture items - special furniture and equipment (early clarification of
what is "NIC" and "by owner ").
2.5.2 General Elevations
a. Total full- height facades including roof structures.
b. All fenestration.
C. Overall vertical building and floor heights.
d. Indicate cross - reference points with sections.
e. Indicate setbacks, building profiles, expansion joints, etc.
f. Indicate treatment of visible mechanical equipment.
g. System impact (precast concrete, stone, panel systems, metal /glass curtain wall,
etc.) properly selected by adequate technical investigation.
2.5.3 Sections
Overall Sections - Overall building longitudinal and transverse "building explanation"
type. Detail Wall Sections - Largest scale (e.g., % "). Dominate full- height sections
conveying basic building configuration, to indicate:
a. Foundation and perimeter treatment.
b. Typical wall construction.
C. Back -up structure, abutting floor systems.
d. Window location and insulation methods.
e. Flashing, masonry coursings.
f. Mechanical penetrations impact (furring, etc.).
g. Parapet design.
2.5.4 Details - Large scale (1 -1/2 ", 3 ") as required. Indicate key conditions.
a. Window types: divisions, pattern, mullion profiles, vent detail, glazing type,
jamb /head, plan section.
b. Hollow metal (typical only; keyed to plans and schedules).
C. Frame types (typical only; for compatibility and profile).
d. Stair types - egress, public, exterior (including railing design) Metal and glass
walls, borrowed lights, etc.; for division, profile, and glazing.
f. Interior partition types (typical only; keyed to plans and schedules).
g. Built -in furniture items, counters, cabinet types, etc.
2.5.5 Interior Elevations - Typical and special spaces, interfaced with, and cross - referenced
to, floor and reflected ceiling plans. Indicate:
a. Breaks.
b. Level changes.
C. Pertinent vertical dimensions.
2.5.6 Reflected Ceiling Plans - Typical and special space. Integrated plans reflecting
structural, mechanical, and electrical impacts. Plans to indicate:
a. Lighting layouts.
b. Soffits, coves, furrings
C. Skylight locations.
d. Ceiling materials.
e. Acoustic treatments.
f. Heating and ventilating register, diffuser locations.
g. Sprinklers.
h. Access panels.
2.5.7 Schedules - Schedules to be non - repetitive and comprehensive, with specific keying to
floor plans and elevations.
a. Interior finishes.
b. Doors and frames.
C. Preliminary hardware.
d. Windows /glazing.
e. Acoustic Elements.
2.5.8 Specifications - Comprehensive, abbreviated methods, materials and systems
descriptions in tune with drawings. Use CSI format with applicable section numbers.
Include all consultant portions as well as those special supplementary conditions specific
to the project.
2.5.9 Preliminary Estimate of Construction Cost - Adjustment of the preliminary estimate of
construction cost prepared at the end of schematic design.
2.5.10 Structural Design Development Set
a. Floor plans at the same scale as the architectural /engineering drawings.
b. Typical floor framing plans, including sizing of beam drops, slab openings,
thicknesses, and depressions.
C. Framing indication and governing sizing at: roof structures, penthouse,
bulkheads, other.
d. Non - typical framing scheme where required: lobby, floors at grade, and other.
e. All column points established.
f. Final column schedule.
g. Preliminary details and sections to adequately indicate structural system.
h. Preliminary details of major unique conditions that impact on scheme (as
determined by the CONSULTANT).
i. Details indicating accommodation with mechanical /electrical at areas of major
interface.
j. Design development specifications.
k. Any necessary recommended adjustments to the preliminary estimate of
construction cost.
2.5.11 Mechanical /Electrical Design Development Set
a. Typical floor plans. Systems representation in diagrammatic (non - detailed) style,
major items of equipment indicated their space requirements and interface
requirements with other systems. Indicate: major shafts (sizes), chases,
mechanical rooms and electric closets, and convector /fan coil locations, etc.
b. Required punctures: wall, slab, and beam.
C. Terminal plans (lobby, cellar, roof) with items of heavy equipment shown in
diagrammatic style, with their space requirements indicated: (1) Boiler /heater
spaces (include clear height requirements), (2) Transformer vaults (approved
obtained from local utility company), (3) Switchgear, emergency generator, water
storage tanks, fire pumps, etc., (4) Roof cooling towers, major air - conditioning
and air - handling equipment, packaged units, etc.
d. Locations of major roof -air handling equipment: cooling towers, exhaust fans,
etc.
e. Preliminary details of major and unique conditions that impact on scheme (as
determined by the CONSULTANT)
f. Data to be developed in conjunction and in coordination with the project team:
1. Integrated diagrammatic lighting plans indicating all overhead mechanical
and electrical equipment for typical floor and special spaces.
2. Cuts and explanatory information for interior visual items such as:
louvers, registers, heating /cooling units, and cabinets.
3. Exterior louver requirements and proposed locations.
2.5.12 Site Design Development Set
a. Building location plan -- building tied down dimensionally with pertinent
adjacencies, street lines and grades, property lines, required setbacks,
easements, rights of way, manholes, sewers, hydrants, light standards, etc.,
interfaced with survey.
b. Main entry level datum elevation with key exterior grades at building perimeter.
C. Site development grading and landscaping plans.
d. Overall preliminary site grading and defined design of external elements, properly
coordinated and interfaced with mechanical /electrical for utility entry points.
e. Indicate areaways, vaults, access to sub -grade spaces.
f. Preliminary site and exterior building lighting scheme with identification of fixture
types.
g. Parking area defined with preliminary plotting.
h. Indication of paths, stairs, ramps, berms, terraces, etc.
i. Location of secure staff parking.
j. Location and pathways for prisoner loading and transfer.
k. Plant materials (indication and preliminary schedule).
I. Design development details: railings, stairs, ramps, paving types and patterns,
kiosks, benches, light standards, others.
M. Design development specifications.
n. Any necessary adjustments to the preliminary estate of construction cost.
2.5.13 Limitations - The above list of drawings represents, in general, the requirements of the
Project.
2.6 CONSTRUCTION DOCUMENTS PHASE
2.6.1 Based on the approved Design Development Documents and any further adjustments
authorized by the Owner in the scope or quality of the Project or in the construction budget, the
CONSULTANT shall prepare, for approval by the Owner and Monroe County Project
Management Department, Construction Documents consisting of Drawings and Specifications
setting forth in detail the requirements for the construction of the project.
2.6.2 The CONSULTANT shall provide Drawings and Specifications for the Owner's and the
Monroe County Project Management Department's review.
2.6.3 Upon completion of the Construction Documents Phase, the CONSULTANT shall
provide Construction Documents for the Owner's and Monroe County Project Management
Department's approval. Once approved the CONSULTANT shall provide the Owner with seven
(7) complete signed and sealed sets of construction drawings and four (4) hard copies of the
technical specifications and one copy of the drawings and the technical specifications saved
electronically in Adobe Acrobat file (.PDF) format. Any and all files used to create the technical
specifications need to be submitted saved as an Adobe Acrobat file (.PDF) format, including but
not limited to; technical sections, reports such as, asbestos, geotechnical, soils, paint, and
photographs. The CONSULTANT shall provide an estimate of anticipated costs in accordance
with the construction development phase.
2.6.4 The CONSULTANT shall assist the Owner and Monroe County Project Management
Department in the preparation of the necessary bidding information, bidding forms, the
Conditions of Contracts, and the forms of Agreement between the Owner and the Contractors.
2.6.5 The CONSULTANT's construction documents (plans, specifications, etc.) will conform to
all written codes and regulations of the federal government, county, state, municipalities,
agencies and state departments, in effect at the date of this Agreement, and shall be of such
completion as to receive all permits when applied for. If permits are denied, then the
CONSULTANT will conform the construction documents in such manner to receive permits
upon such plans. Work required from the CONSULTANT to conform the documents to federal,
state, city, county, or agency specifications and permit requirements to allow them to be
approved shall be completed at no charge or cost to the Owner.
2.7 BIDDING OR NEGOTIATION PHASE
2.7.1 The CONSULTANT shall assist the Monroe County Project Management Department in
issuing bidding documents to bidders and conducting pre -bid conferences with prospective
bidders. The CONSULTANT, with the assistance of the Monroe County Project Management
Department, shall respond to questions from bidders, and shall issue addenda.
2.7.2 The CONSULTANT shall, on behalf of the Owner, provide all necessary documents
required to secure all permits. Assistance with securing a development approval will be in the
form of providing schematic drawings.
2.8 Commissioning
2.8.1 The objective of the Commissioning process is to provide documented confirmation that
a project's mechanical, electrical, and plumbing (MEP), security and life safety systems when
constructed, realize planned performance benchmarks, address Florida Green Building
Coalition and Florida Building Code requirements and that Monroe County Facilities
Maintenance staff are reasonably prepared to operate and maintain its systems and equipment
so as to continue to realize the anticipated performance.
2.8.2 The CONSULTANT shall assure the COUNTY through Equipment and Systems
Commissioning that all equipment and systems performance achieves facility performance
requirements as set out in the CONSULTANT's design. The Equipment and Systems
Commissioning shall be accomplished through a process of verification and documentation,
from the post -award design phase to Occupancy.
2.8.3 The CONSULTANT shall work with Monroe County Project Management during the pre -
design phase to define the project performance expectations and document Project
performance and Commissioning goals.
2.8.4 The CONSULTANT shall develop Commissioning requirements suitable for use in the
Project Specifications.
2.8.6 The CONSULTANT shall submit with its final design documents, a severable Equipment
and Systems Commissioning Approach document that utilizes data and factors derived from the
design, needed to achieve facility performance requirements.
2.8.7 The CONSULTANT shall provide a Commissioning Plan that finalizes the
Commissioning Approach and addresses each Equipment and System installation with specific
steps that will be taken during the commissioning process.
2.8.8 The CONSULTANT shall submit a Commissioning Report documenting the Equipment
and Systems affect upon facility performance requirements in accordance with the
Commissioning Plan.
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TERMS FOR FEDERAL AID CONTRACTS (APPENDIX B:
The following terms apply to all contracts in which it is indicated that the services involve the expenditure of federal funds
A. It is understood and agreed that all rights of the Local Agency relating to inspection, review, approval,
patents, copyrights, and audit of the work, tracing, plans, specifications, maps, data, and cost records
relating to this Agreement shall also be reserved and held by authorized representatives of the United
States of America.
B. It is understood and agreed that, in order to permit federal participation, no supplemental agreement of any nature
may be entered into by the parties hereto with regard to the work to be performed hereunder without the approval
of the U.S. Department of Transportation, anything to the contrary in this Agreement not withstanding.
C. Compliance with Regulations: The Consultant shall comply with the Regulations: relative to nondiscrimination in
Federally- assisted programs of the U.S. Department of Transportation Title 49, Code of Federal Regulations, Part
21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this Agreement.
D. Nondiscrimination: The Consultant, with regard to the work performed during the contract, shall not discriminate
on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention
of subcontractors, including procurements of material and leases of equipment. The Consultant shall not
participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including
employment practices when the contract covers a program set forth in Appendix B of the Regulations.
E. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations made by
the Consultant, either by competitive bidding or negotiation for work to be performed under a subcontract,
including procurements of materials and leases of equipment, each potential subcontractor or supplier shall be
notified by the Consultant of the Consultant's obligations under this contract and the Regulations relative to
nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status.
F. Information and Reports: The Consultant will provide all information and reports required by the Regulations, or
directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of
information, and its facilities as may be determined by the Local Agency, Florida Department of Transportation,
Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and /or Federal
Motor Carrier Safety Administration to be pertinent to ascertain compliance with such Regulations, orders and
instructions. Where any information required of the Consultant is in the exclusive possession of another who fails or
refuses to furnish this information, the Consultant shall so certify to the Local Agency, Florida Department of
Transportation, Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration,
and /or the Federal Motor Carrier Safety Administration as appropriate, and shall set forth what efforts it has made to
obtain the information.
G. Sanctions for Noncompliance: In the event of the Consultant's noncompliance with the nondiscrimination
provisions of this contract, the Local Agency shall impose such contract sanctions as it or the Florida Department
of Transportation, Federal Transit Administration, Federal Aviation Administration, and /or Federal Motor Carrier
Safety Administration may determine to be appropriate, including, but not limited to,
withholding of payments to the Consultant under the contract until the Consultant complies and /or
2. cancellation, termination or suspension of the contract, in whole or in part.
H. Incorporation or Provisions: The Consultant will include the provisions of Paragraph C through I in every
subcontract, including procurements of materials and leases of equipment unless exempt by the Regulations, order,
or instructions issued pursuant thereto. The Consultant shall take such action with respect to any subcontract or
procurement as the Local Agency, Florida Department of Transportation, Federal Highway Administration, Federal
Transit Administration, Federal Aviation Administration, and /or the Federal Motor Carrier Safety Administration may
direct as a means of enforcing such provisions, including sanctions for noncompliance. In the event a Consultant
becomes involved in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction,
the Consultant may request the Local Agency to enter into such litigation to protect the interests of the Local
Agency, and, in addition, the Consultant may request the United States to enter into such litigation to protect the
interests of the United States.
Compliance with Nondiscrimination Statutes and Authorities: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d e'.
seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniforrr
Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatmen'.
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of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects)
Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 o
the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability)
and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibitE
discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), a_
amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Ac'.
of 1987, (PL 100 -209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The
Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the
terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub - recipients anc
contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with
Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) a_
implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviatior
Administration's Non - discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color
national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low - Income Populations, which ensures non - discrimination against minority populations by
discouraging programs, policies, and activities with disproportionately high and adverse human health or environmenta
effects on minority and low - income populations; Executive Order 13166, Improving Access to Services for Persons with
Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discriminatior
because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps tc
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the
Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in educatior
programs or activities (20 U.S.C. 1681 et seq).
Interest of Members of Congress: No member of or delegate to the Congress of the United States will be
admitted to any share or part of this contract or to any benefit arising therefrom.
K. Interest of Public Officials: No member, officer, or employee of the public body or of a local public body during his
tenure or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof.
For purposes of this provision, public body shall include municipalities and other political subdivisions of States; and
public corporations, boards, and commissions established under the laws of any State.
Participation by Disadvantaged Business Enterprises: The Consultant shall agree to abide by the following
statement from 49 CFR 26.13(b). This statements shall be included in all subsequent agreements between the
Consultant and any subconsultant or contractor.
The Consultant, sub recipient or subcontractor shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of
49 CFR Part 26 in the award and administration of DOT - assisted contracts. Failure by the Consultant to
carry out these requirements is a material breach of this contract, which may result in termination of this
contract or other such remedy as the recipient deems appropriate.
M. It is mutually understood and agreed that the willful falsification, distortion or misrepresentation with respect to any
facts related to the project(s) described in this Agreement is a violation of the Federal Law. Accordingly, United
States Code, Title 18, Section 1020, is hereby incorporated by reference and made a part of this Agreement.
N. It is understood and agreed that if the Consultant at any time learns that the certification it provided the Local
Agency in compliance with 49 CFR, Section 26.51, was erroneous when submitted or has become erroneous by
reason of changed circumstances, the Consultant shall provide immediate written notice to the Local Agency. It is
further agreed that the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transaction" as set forth in 49 CFR, Section 29.510, shall be included by the
Consultant in all lower tier covered transactions and in all aforementioned federal regulation.
O. The Local Agency hereby certifies that neither the consultant nor the consultant's representative has been required
by the Local Agency, directly or indirectly as an express or implied condition in connection with obtaining or
carrying out this contract, to
employ or retain, or agree to employ or retain, any firm or person, or
2. pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind;
The Local Agency further acknowledges that this agreement will be furnished to a federal agency, in connection
with this contract involving participation of Federal -Aid funds, and is subject to applicable State and Federal Laws,
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both criminal and civil.
P. The Consultant hereby certifies that it has not:
employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any
firm or person (other than a bona fide employee working solely for the above contractor) to solicit or secure
this contract;
2. agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any
firm or person in connection with carrying out this contract; or
3. paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for
the above contractor) any fee contribution, donation, or consideration of any kind for, or in connection with,
procuring or carrying out the contract.
The consultant further acknowledges that this agreement will be furnished to the Local Agency, the State of
Florida Department of Transportation and a federal agency in connection with this contract involving participation
of Federal -Aid funds, and is subject to applicable State and Federal Laws, both criminal and civil.
Fff U7
ff ? Ti
CLERK I RCUIT COURT & COMPTROLL
MONROE COU FLORIDA
DATE: November 3, 2015
TO: Doug Sposito, Director
Project Management
ATTN.- Chris Rivera, Project Manager
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller
At the October 21 2015, Board of County Commissioner's meeting the Board granted approval and
execution of the following Item D41 Approval to rescind Local Agency Program. Agreement (LAP) with
the Florida Department of Transportation (FDOT) for design of R.owell's Marina scenic overlook due to
3 scrivener's errors in project costs; and to execute corrected LAP. This project is funded 100% by
FDOT through the Transportation Alternatives Program.
The enclosures are not fully executed; it must be executed by the State of Florida Department of
Transportation and forwarded to the Clerk for finalization.
cc; County Attorney
Finance
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 -295 -3130 Fax: 305- 295 -3663
3117 overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525 -010 -40
LOCAL AGENCY PROGRAM AGREEMENT SPECIFICAESTTIMIM TI AND S S S
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FPN: 4366751 Fund: FLAIR Approp:
Feder No; P Org Code: FLAIR Obj:
FPN: _ Fund: _ FLAIR Approp:
Federal No: Org Code: FLAIR Obj:
FPN: Fund: FLAIR Approp:
Federal No: Org Code: FLAIR Obj:
FPN: Fund: FLAIR Approp:
Federal No Org Cade; FLAIR Obj:
County No: o wmo° e Contract No: Vendor No: VF596000749114
Data Universal Number System (DUNS) No: 80- 939 -7102 Local Agency DUNS No: 073676767__
Catalog o F ederal Domestic Ass (CFDA): 20.205 Highway Planning a Construc
THIS .AGREEMENT, made and entered Into this day of *4 , 2015 by and between the STATE
OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the
Department, and Monroe County BOC hereinafter called the Agency.
WITNESSETH:
WHEREAS, the Agency has the authority to enter into this Agreement and to undertake the project hereinafter described,
and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including
the implementation of an integrated and balanced transportation system and is authorized under Section 339.12, Florida
Statutes, to enter into this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as
follows:
1.00 Purpose of Agreement: The purpose of this Agreement is to provide for the Department's participation in Rowell's
Marina Scenic Overlook and as further described in Exhibit "A" attached hereto and by this reference made a part hereof,
hereinafter called the "Project," and to provide Department financial assistance to the Agency and state the terms and
conditions upon which such assistance will be provided and the understandings as to the manner in which the Project will
be undertaken and completed.
1.01 Attachments: Exhibit(s) 1. A and B are attached and made a part hereof.
2.01 General Requirements: The Agency shall complete the Project as described in Exhibit "A" with all practical
dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all applicable
laws. The Project will be performed in accordance with all applicable Department procedures, guidelines, manuals,
standards, and directives as described in the Department's Local Agency Program Manual which by this reference is
made a part hereof as if fully set forth herein. Time is of the essence as to each and every obligation under this
Agreement.
A full time employee of the Agency, qualified to ensure that the work being pursued is complete, accurate, and consistent
with the terms, conditions, and specifications of this Agreement shall be in charge of the Project.
Inactivity and Removal of Any Unbilled Funds
Once the Department issues a Notice to Proceed (NTP) for the Project, the Agency shall be obligated to submit an invoice
or other request for reimbursement to the Department for all work completed for the Project no less frequently than on a
quarterly basis, beginning from the day the NTP is issued. If the Agency fails to submit quarterly (or more frequently than
quarterly) invoices to the Department as required herein and in the event said failure to timely submit invoices to the
Department results in FHWA removing any unbilled funding or in the loss of State appropriation authority (which may
include the loss of state and Federal funds, if there are state funds programmed to the Project), then the Agency will be
solely responsible to provide all funds necessary to complete the Project and the Department will not be obligated to
provide any additional funding for the Project. The Agency waives the right to contest such removal of funds by the
Department, if the removal is related to FHWA's withdrawal of funds or if the removal is related to the loss of State
appropriation authority. In addition to the loss of funding for the Project, the Department will also consider the de-
certification of the Agency for future LAP Projects.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525. 010 -40
LOCAL AGENCY PROGRAM AGREEMENT SPECIFICATIONS AND
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Removal of All Funds
If all funds are removed from the Project, including amounts previously billed to the Department and reimbursed to the
Agency, and the Project is off the state highway system, then the department will have to request repayment for the
previously billed amounts from the Agency. No state funds can be used on off - system projects.
2.02 Expiration of Agreement: The Agency agrees to complete the Project on or before June 30 , 2017 If the Agency
does not complete the Project within this time period, this Agreement will expire on the last day of the scheduled
completion as provided in this paragraph unless an extension of the time period is requested by the Agency and granted
in writing by the Department prior to the expiration of this Agreement. Expiration of this Agreement will be considered
termination of the Project. The cost of any work performed after the expiration date of this Agreement will not be
reimbursed by the Department.
2.03 Pursuant to Federal, State, and Local Laws: In the event that any election, referendum, approval, permit, notice
or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this Agreement or
to undertake the Project hereunder or to observe, assume or carry out any of the provisions of the Agreement, the Agency
will initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite.
2.04 Agency Funds: The Agency shall initiate and prosecute to completion all proceedings necessary, including
federal -aid requirements, to enable the Agency to provide the necessary funds for completion of the Project.
2.05 Submission of Proceedings, Contracts, and Other Documents: The Agency shall submit to the Department
such data, reports, records, contracts, and other documents relating to the Project as the Department and the Federal
Highway Administration (FHWA) may require. The Agency shall use the Department's Local Agency Program Information
Tool and applicable information systems as required.
3.00 Project Cost:
3.01 Total Cost: The total cost of the Project is $ 125. 00.00. This amount is based upon the schedule of funding in
Exhibit "B." The Agency agrees to bear all expenses in excess of the total cost of the Project and any deficits involved.
The schedule of funding may be modified by mutual agreement as provided for in paragraph 4 -00.
3.02 Department Participation: The Department agrees to participate in the Project cost to the extent provided in
Exhibit "B." This amount includes federal -aid funds which are limited to the actual amount of federal -aid participation.
3.03 Limits on Department Funds: Project costs eligible for Department participation will be allowed only from the date
of this Agreement. It is understood that Department participation in eligible Project costs is subject to:
a. Legislative approval of the Department's appropriation request in the work program year that the Project is
scheduled to be committed;
b. Availability of funds as stated in paragraphs 3.04 and 3.05 of this Agreement;
c. Approval of all plans, specifications, contracts or other obligating documents and all other terms of this Agreement;
and
d. Department approval of the Project scope and budget at the time appropriation authority becomes available.
3.04 Appropriation of Funds: The Department's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Legislature. If the Department's funding for this Project is in multiple fiscal years,
funds approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred. See
Exhibit "B" for funding levels by fiscal year. Project costs utilizing these fiscal year funds are not eligible for
reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when
funds are available.
3.05 Multi -Year Commitment: In the event this Agreement is in excess of $25,000 and has a term for a period of more
than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated:
"(a) The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any
contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525 -010 -40
LOCAL AGENCY PROGRAM AGREEMENT sPECIFICATIESTTIMIM ATTES ES
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available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this
subsection is null and void, and no money may be paid on such contract. The Department shall require a
statement from the comptroller of the Department that funds are available prior to entering into any such
contract or other binding commitment of funds. Nothing herein contained shall prevent the making of
contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of
the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall
be incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000
and which have a term for a period of more than 1 year."
3.06 Notice -to- Proceed: No cost may be incurred under this Agreement until the Agency has received a written Notice -
to- Proceed (NTP) from the Department. The Agency agrees to advertise or put the Project out to bid thirty (30) days from
the date the Department issues the NTP to advertise the Project. If the Agency is not able to meet the scheduled
advertisement, the District LAP Administrator should be notified as soon as possible.
3.07 Limits on Federal Participation: Federal -aid funds shall not participate in any cost which is not incurred in
conformity with applicable Federal and State laws, the regulations in 23 Code of Federal Regulations (C.F.R.) and 49
C.F.R., and policies and procedures prescribed by the Division Administrator of FHWA. Federal funds shall not be paid
on account of any cost incurred prior to authorization by the FHWA to the Department to proceed with the Project or part
thereof involving such cost (23 C.F.R. 1.9 (a)). If FHWA or the Department determines that any amount claimed is not
eligible, federal participation may be approved in the amount determined to be adequately supported and the Department
shall notify the Agency in writing citing the reasons why items and amounts are not eligible for federal participation.
Where correctable non - compliance with provisions of law or FHWA requirements exists, Federal funds may be withheld
until compliance is obtained. Where non - compliance is not correctable, FHWA or the Department may deny participation
in parcel or Project costs in part or in total.
For any amounts determined to be ineligible for federal reimbursement for which the Department has advanced payment,
the Agency shall promptly reimburse the Department for all such amounts within 90 days of written notice.
4.00 Project Estimate and Disbursement Schedule: Prior to the execution of this Agreement, a Project schedule of
funding shall be prepared by the Agency and approved by the Department. The Agency shall maintain said schedule of
funding, carry out the Project, and shall incur obligations against and make disbursements of Project funds only in
conformity with the latest approved schedule of funding for the Project. The schedule of funding may be revised by
execution of a LAP Supplemental Agreement between the Department and the Agency. The Agency acknowledges and
agrees that funding for this project may be reduced upon determination of the agency's contract award amount. If revised,
a copy of the Supplemental Agreement shall be forwarded to the Department's Comptroller. No increase or decrease
shall be effective unless it complies with fund participation requirements of this Agreement and is approved by the
Department's Comptroller.
5.00 Records:
5.01 Establishment and Maintenance of Accounting Records: Records of costs incurred under the terms of this
Agreement shall be maintained and made available upon request to the Department at all times during the period of this
Agreement and for 5 years after the final payment is made. Copies of these documents and records shall be furnished to
the Department upon request. Records of costs incurred include the Agency's general accounting records and the Project
records, together with supporting documents and records of the Agency and all subcontractors performing work on the
Project and all other records of the Agency and subcontractors considered necessary by the Department for a proper
audit of costs. If any litigation, claim or audit is started before the expiration of the 5 -year period, the records shall be
retained until all litigation, claims or audit findings involving the records have been resolved.
5.02 Costs Incurred for Project: The Agency shall charge to the Project account all eligible costs of the Project except
costs agreed to be borne by the Agency or its contractors and subcontractors. Costs in excess of the programmed
funding or attributable to actions which have not received the required approval of the Department shall not be considered
eligible costs.
5.03 Documentation of Project Costs: All costs charged to the Project, including any approved services contributed by
the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers
evidencing in proper detail the nature and propriety of the charges.
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5.04 Audit Reports: The administration of resources awarded through the Department to the Agency by this Agreement
may be subject to audits and /or monitoring by the Department. The following requirements do not limit the authority of the
Department to conduct or arrange for the conduct of additional audits or evaluations of Federal awards or limit the
authority of any State agency inspector general, the State of Florida Auditor General or any other State official. The
Agency shall comply with all audit and audit reporting requirements as specified below.
a. In addition to reviews of audits conducted in accordance with OMB Circular A -133, for fiscal years beginning
before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal
years beginning on or after December 26, 2014, monitoring procedures may include but not be limited to on -site
visits by Department staff and /or other procedures including, reviewing any required performance and financial
reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through
audits when those findings pertain to Federal awards provided through the Department by this Agreement. By
entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring
procedures /processes deemed appropriate by the Department. The Agency further agrees to comply and
cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, State of
Florida Chief Financial Officer (CFO) or State of Florida Auditor General.
b. The Agency, a non - Federal entity as defined by OMB Circular A -133, for fiscal years beginning before December
26, 2014, and as defined by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or
after December 26, 2014, as a subrecipient of a Federal award awarded by the Department through this
Agreement is subject to the following requirements:
In the event the Agency expends a total amount of Federal awards equal to or in excess of the
threshold established by OMB Circular A -133, for fiscal years beginning before December 26, 2014,
and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or
after December 26, 2014, the Agency must have a Federal single or program- specific audit for such
fiscal year conducted in accordance with the provisions of OMB Circular A -133, for fiscal years
beginning before December 26, 2014, and in accordance with the provisions of 2 CFR Part 200,
Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. Exhibit 1
to this Agreement provides the required Federal award identification information needed by the
Agency to further comply with the requirements of OMB Circular A -133, for fiscal years beginning
before December 26, 2014, and the requirements of 2 CFR Part 200, Subpart F - Audit Requirements,
for fiscal years beginning on or after December 26, 2014. In determining Federal awards expended in
a fiscal year, the Agency must consider all sources of Federal awards based on when the activity
related to the Federal award occurs, including the Federal award provided through the Department by
this Agreement. The determination of amounts of Federal awards expended should be in accordance
with the guidelines established by OMB Circular A -133, for fiscal years beginning before December 26,
2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning
on or after December 26, 2014. An audit conducted by the State of Florida Auditor General in
accordance with the provisions of OMB Circular A -133, for fiscal years beginning before December 26,
2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years
beginning on or after December 26, 2014, will meet the requirements of this part.
2. In connection with the audit requirements, the Agency shall fulfill the requirements relative to the
auditee responsibilities as provided in OMB Circular A -133, for fiscal years beginning before December
26, 2014, and as provided in 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years
beginning on or after December 26, 2014.
3. In the event the Agency expends less than the threshold established by OMB Circular A -133, for fiscal
years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit
Requirements, for fiscal years beginning on or after December 26, 2014, in Federal awards, the Agency
is exempt from Federal audit requirements for that fiscal year. However, the Agency must provide a
single audit exemption statement to the Department at FDOTSingleAudit@dot-state.fl.us no later than
nine months after the end of the Agency's audit period for each applicable audit year. In the event the
Agency expends less than the threshold established by OMB Circular A -133, for fiscal years beginning
before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for
fiscal years beginning on or after December 26, 2014, in Federal awards in a fiscal year and elects to
have an audit conducted in accordance with the provisions of OMB Circular A -133, for fiscal years
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beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F — Audit
Requirements, for fiscal years beginning on or after December 26, 2014, the cost of the audit must be
paid from non - Federal resources (i.e., the cost of such an audit must be paid from the Agency's
resources obtained from other than Federal entities).
4. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at
https / /harvester.census _qov /facweb/ the audit reporting package as required by OMB Circular A -133,
for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200, Subpart F —
Audit Requirements, for fiscal years beginning on or after December 26, 2014, within the earlier of 30
calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period.
The FAC is the repository of record for audits required by OMB Circular A -133, for fiscal years
beginning before December 26, 2014, and for audits required by 2 CFR Part 200, Subpart F — Audit
Requirements, for fiscal years beginning on or after December 26, 2014, and this Agreement. However,
the Department requires a copy of the audit reporting package also be submitted to
FDOTSingleAudit@�qot.state.fl.us within the earlier of 30 calendar days after receipt of the auditor's
report(s) or nine months after the end of the audit period as required by OMB Circular A -133, for fiscal
years beginning before December 26, 2014, and as required by 2 CFR Part 200, Subpart F — Audit
Requirements, for fiscal years beginning on or after December 26, 2014.
Upon receipt, and within six months, the Department will review the Agency's audit reporting package,
including corrective action plans and management letters, to the extent necessary to determine whether
timely and appropriate action on all deficiencies has been taken pertaining to the Federal award
provided through the Department by this Agreement. If the Agency fails to have an audit conducted in
accordance with OMB Circular A -133, for fiscal years beginning before December 26, 2014, and in
accordance with 2 CFR Part 200, Subpart F — Audit Requirements, for fiscal years beginning on or after
December 26, 2014, the Department may impose additional conditions to remedy noncompliance. If the
Department determines that noncompliance cannot be remedied by imposing additional conditions, the
Department may take appropriate actions to enforce compliance.
6. As a condition of receiving this Federal award, the Agency shall permit the Department, or its designee,
the CFO or State of Florida Auditor General access to the Agency's records including financial
statements, the independent auditor's working papers and project records as necessary. Records
related to unresolved audit findings, appeals or litigation shall be retained until the action is complete or
the dispute is resolved.
7. The Department's contact information for requirements under this part is as follows:
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399 -0450
FDOTSingleAudit4 "tri,dot.state.fl.us
G. The Agency shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a
period of five years from the date the audit report is issued and shall allow the Department, or its designee, the
CFO or State of Florida Auditor General access to such records upon request. The Agency shall ensure that the
audit working papers are made available to the Department, or its designee, the CFO, or State of Florida
Auditor General upon request for a period of five years from the date the audit report is issued unless extended
in writing by the Department.
5.05 Inspection: The Agency shall permit, and shall require its contractors to permit, the Department's authorized
representatives and authorized agents of FHWA to inspect all work, workmanship, materials, payrolls, and records and to
audit the books, records, and accounts pertaining to the financing and development of the Project.
The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency or any contractor, sub-
contractor or materials vendor to allow public access to all documents, papers, letters or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this Agreement (Section 287.058(1)
(c), Florida Statutes) unless the records are exempt.
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5.06 Uniform Relocation Assistance and Real Property Statistical Report: For any project requiring additional right -
of -way, the Agency must submit to the Department an annual report of its real property acquisition and relocation
assistance activities on the project. Activities shall be reported on a federal fiscal year basis, from October 1 through
September 30. The report must be prepared using the format prescribed in 49 C.F.R. Part 24, Appendix B, and be
submitted to the Department no later than October 15 of each year.
6.00 Requisitions and Payments: Requests for reimbursement for fees or other compensation for services or expenses
incurred shall be submitted in detail sufficient for a proper pre -audit and post -audit thereof (Section 287.058(1)(a), Florida
Statutes).
All recipients of funds from this Agreement, including those contracted by the Agency, must submit bills for any travel
expenses, when authorized by the terms of this Agreement, in accordance with Section 112.061, Florida Statutes, and
Chapter 3-"Travel" of the Department's Disbursement Operations_ Manual Topic 350 - 030 -400 (Section 287.058(1)(b),
Florida Statutes).
If, after Project completion, any claim is made by the Department resulting from an audit or for work or services performed
pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under
any agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made
within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of
contract by the Department.
7.00 Department Obligations: Subject to other provisions hereof, the Department will honor requests for reimbursement
to the Agency in amounts and at times deemed by the Department to be proper to ensure the carrying out of the Project
and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may
elect by notice in writing not to make a payment if:
7.01 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any
supplement thereto or amendment thereof or in or with respect to any document of data furnished therewith or pursuant
hereto;
7.02 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or
obligations which may jeopardize or adversely affect the Project, the Agreement or payments to the Project;
7.03 Approval by Department: The Agency shall have taken any action pertaining to the Project which, under this
Agreement, requires the approval of the Department or has made related expenditure or incurred related obligations
without having been advised by the Department that same are approved;
7.04 Conflict of Interests: There has been any violation of the conflict of interest provisions contained here in paragraph
12.07.
7.05 Default: The Agency has been determined by the Department to be in default under any of the provisions of the
Agreement.
7.06 Federal Participation: The Department may suspend or terminate payment for that portion of the Project which the
FHWA, or the Department acting in lieu of FHWA, may designate as ineligible for federal -aid.
7.07 Disallowed Costs: In determining the amount of the payment, the Department will exclude all Projects costs
incurred by the Agency prior to the effective date of this Agreement or the date of authorization, costs incurred after the
expiration of the Agreement, costs which are not provided for in the latest approved schedule of funding in Exhibit "B" for
the Project, costs agreed to be borne by the Agency or its contractors and subcontractors for not meeting the Project
commencement and final invoice time lines, and costs attributable to goods or services received under a contract or other
arrangements which have not been approved in writing by the Department.
7.08 Final Invoices: The Agency must submit the final invoice on the Project to the Department within 120 days after the
completion of the Project. Invoices submitted after the 120 -day time period may not be paid.
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8.00 Termination or Suspension of Project:
8.01 Termination or Suspension Generally: The Department may, by written notice to the Agency, suspend any or all
of its obligations under this Agreement until such time as the event or condition resulting in such suspension has ceased
or been corrected or the Department may terminate this Agreement in whole or in part at any time the interest of the
Department requires such termination.
(a) If the Department determines that the performance of the Agency is not satisfactory, the Department shall notify the
Agency of the deficiency in writing with a requirement that the deficiency be corrected within thirty (30) days of such
notice. Such notice shall provide reasonable specificity to the Agency of the deficiency that requires correction. If the
deficiency is not corrected within such time period, the Department may either (1) immediately terminate the Agreement
as set forth in paragraph 8.(b) below, or (2) take whatever action is deemed appropriate by the Department to correct the
deficiency. In the event the Department chooses to take action and not terminate the Agreement, the Agency shall, upon
demand, promptly reimburse the Department for any and all costs and expenses incurred by the Department in correcting
the deficiency.
(b) If the Department terminates the Agreement, the Department shall notify the Agency of such termination in writing,
with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be
terminated.
(c) If the Agreement is terminated before the Project is completed, the Agency shall be paid only for the percentage of the
Project satisfactorily performed for which costs can be substantiated. Such payment, however, shall not exceed the
equivalent percentage of the contract price. All work in progress will become the property of the Department and will be
turned over promptly by the Agency.
8.02 Action Subsequent to Notice -of- Termination or Suspension: Upon receipt of any final termination or suspension
notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein which may
include any or all of the following: (a) necessary action to terminate or suspend, as the case may be, Project activities
and contracts and such other action as may be required or desirable to keep to a minimum the costs upon the basis of
which the financing is to be computed; (b) furnish a statement of the Project activities and contracts and other
undertakings the cost of which are otherwise includable as Project costs. The termination or suspension shall be carried
out in conformity with the latest schedule, plan, and cost as approved by the Department or upon the basis of terms and
conditions imposed by the Department upon the failure of the Agency to furnish the schedule, plan, and estimate within a
reasonable time. The closing out of federal financial participation in the Project shall not constitute a waiver of any claim
which the Department may otherwise have arising out of this Agreement.
9.00 Contracts of Agency:
9.01 Third Party Agreements: Except as otherwise authorized in writing by the Department, the Agency shall not
execute any contract or obligate itself in any manner requiring the disbursement of Department funds, including consultant
or construction contracts or amendments thereto, with any third party with respect to the Project without the written
approval of the Department. Failure to obtain such approval shall be sufficient cause for nonpayment by the Department.
The Department specifically reserves - unto itself the right to review the qualifications of any consultant or contractor and to
approve or disapprove the employment of the same.
9.02 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties hereto
that participation by the Department in a project with the Agency, where said project involves a consultant contract for
engineering, architecture or surveying services, is contingent on the Agency's complying in full with provisions of Section
287.055, Florida Statutes, Consultants' Competitive Negotiation Act. At the discretion of the Department, the Agency will
involve the Department in the consultant selection process for all projects. In all cases, the Agency shall certify to the
Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act.
10.00 Disadvantaged Business Enterprise (DBE) Policy and Obligation: It is the policy of the Department that DBE's,
as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts
financed in whole or in part with Department funds under this Agreement. The DBE requirements of applicable federal
and state laws and regulations apply to this Agreement.
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The Agency and its contractors agree to ensure that DBE's have the opportunity to participate in the performance of this
Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with
applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and
perform contracts. The Agency and its contractors and subcontractors shall not discriminate on the basis of race, color,
national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. Furthermore, the
Agency agrees that:
(a) Each financial assistance agreement signed with a US -DOT operating administration (or a primary recipient) must
include the following assurance:
"The recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and
performance of any DOT - assisted contract or in the administration of its DBE program or the requirements of
49 C.F.R. Part 26. The recipient shall take all necessary and reasonable steps under 49 C.F.R. Part 26 to
ensure nondiscrimination in the award and administration of DOT - assisted contracts. The recipient's DBE
program, as required by 49 C.F.R. Part 26 and as approved by Department, is incorporated by reference in
this Agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be
treated as a violation of this Agreement. Upon notification to the recipient of its failure to carry out its
approved program, the Department may impose sanctions as provided for under 49 C.F.R. Part 26 and may,
in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and /or the Program Fraud Civil
Remedies Act of 1986 (31 U.S.C. 3801 et seq.)."
(b) Each contract signed with a contractor (and each subcontract the prime contractor signs with a subcontractor) must
include the following assurance:
"The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin,
or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R.
Part 26 in the award and administration of DOT - assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this contract or such
other remedy as the recipient deems appropriate."
11.00 Compliance with Conditiorfs and Laws: The Agency shall comply and require its contractors and subcontractors
to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable
to this Project. Execution of this Agreement constitutes a certification that the Agency is in compliance with, and will
require its contractors and subcontractors to comply with, all requirements imposed by applicable federal, state, and local
laws and regulations, including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
— Lower Tier Covered Transactions," in 49 C.F.R. Part 29, when applicable.
11.01 Performance Evaluation: Agencies are evaluated on a project -by- project basis. The evaluations provide
information about oversight needs and provide input for the recertification process. Evaluations are submitted to the
Agency's Responsible Charge or designee as part of the Project closeout process. The Department provides the
evaluation to the Agency no more than 30 days after final acceptance.
11.02 Performance Evaluation Ratings: Each evaluation will result in one of three ratings. A rating of Unsatisfactory
Performance means the Agency failed to develop the Project in accordance with applicable federal and state regulations,
standards and procedures, required excessive District involvement/oversight, or the Project was brought in -house by the
Department. A rating of Satisfactory Performance means the Agency developed the Project in accordance with applicable
federal and state regulations, standards and procedures, with minimal District involvement/oversight. A rating of Above
Satisfactory Performance means the Agency developed the Project in accordance with applicable federal and state
regulations, standards and procedures, without District involvement/oversight.
11.03 Delegation of Authority: The District will determine which functions can be further delegated to Agencies that
continuously earn Satisfactory and Above Satisfactory evaluations.
12.00 Restrictions, Prohibitions, Controls, and Labor Provisions:
12.01 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not
discriminate against any employee or applicant for employment because of race, age, religion, color, sex, national origin,
disability or marital status. The Agency will take affirmative action to ensure that applicants are employed and that
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employees are treated during employment without regard to their race, age, religion, color, gender, national origin,
disability or marital status. Such action shall include, but not be limited to, the following: employment upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the
particular contractual relationship in all its contracts in connection with the development of operation of the Project, except
contracts for the standard commercial supplies or raw materials, and shall require all such contractors to insert a similar
provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project
involves installation, construction, demolition, removal, site improvement or similar work, the Agency shall post, in
conspicuous places available to employees and applicants for employment for project work, notices to be provided by the
Department setting forth the provisions of the nondiscrimination clause.
12.02 Title VI — Civil Rights Act of 1964: The Agency will comply with all the requirements imposed by Title VI of the
Civil Rights Act of 1964, the regulations of the U.S. Department of Transportation issued thereunder, and the assurance
by the Agency pursuant thereto.
The Agency shall include provisions in all contracts with third parties that ensure compliance with Title VI of the Civil
Rights Act of 1964, 49 C.F.R. Part 21, and related statutes and regulations.
12.03 Americans with Disabilities Act of 1990 (ADA): The Agency will comply with all the requirements as imposed by
the ADA, the regulations of the Federal government issued thereunder, and assurance by the Agency pursuant thereto.
12.04 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not
submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
12.05 Discrimination: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed
on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a
contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity;
may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any
public entity; and may not transact business with any public entity.
12.06 Suspension, Revocation, Denial of Qualification or Determination of Contractor Non - Responsibility: An
entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determined
by the Department to be a non - responsible contractor may not submit a bid or perform work for the construction or repair
of a public building or public work on a contract with the Agency.
12.07 Prohibited Interests: Neither the Agency nor any of its contractors or their subcontractors shall enter into any
contract, subcontract or arrangement in connection with the Project or any property included or planned to be included in
the Project in which any member, officer or employee of the Agency or the locality during tenure or for 2 years thereafter
has any interest, direct or indirect. If any such present or former member, officer or employee involuntarily acquires or had
acquired prior to the beginning of tenure any such interest, and if such interest is immediately disclosed to the Agency, the
Agency, with prior approval of the Department, may waive the prohibition contained in this paragraph provided that any
such present member, officer or employee shall not participate in any action by the Agency or the locality relating to such
contract, subcontract or arrangement.
The Agency shall insert in all contracts entered into in connection with the Project or any property included or planned to
be included in any Project, and shall require its contractors to insert in each of their subcontracts, the following provision:
"No member, officer or employee of the Agency or of the locality during his tenure or for 2 years
thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof."
The provisions of this paragraph shall not be applicable to any agreement between the Agency and its fiscal depositories
or to any agreement for utility services the rates for which are fixed or controlled by a governmental agency.
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12.08 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United
States shall be admitted to any share or part of this Agreement or any benefit arising therefrom.
13.00 Miscellaneous Provisions:
13.01 Environmental Regulations: The Agency will be solely responsible for compliance with all the applicable
environmental regulations, for any liability arising from non - compliance with these regulations, and will reimburse the
Department for any loss incurred in connection therewith. The Agency will be responsible for securing any applicable
permits.
13.02 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to any
individual or entity not a party to this Agreement.
13.03 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment to the
Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may
then exist on the part of the Agency and the making of such payment by the Department, while any such breach or default
shall exist, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach
or default.
13.04 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is held invalid,
the remainder of this Agreement shall not be affected. In such an instance, the remainder would then continue to conform
to the terms and requirements of applicable law.
13.05 Bonus or Commission: By execution of the Agreement, the Agency represents that it has not paid and, also
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing
hereunder.
13.06 State Law: Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision
or perform any act or do any other thing in contravention of any applicable state law. If any of the provisions of the
Agreement violate any applicable state law, the Agency will at once notify the Department in writing in order that
appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may
proceed as soon as possible with the Project.
13.07 Plans and Specifications: In the event that this Agreement involves constructing and equipping of facilities, the
Agency shall submit to the Department for approval all appropriate plans and specifications covering the Project. The
Department will review all plans and specifications and will issue to the Agency a written approval with any approved
portions of the Project and comments or recommendations covering any remainder of the Project deemed appropriate.
After resolution of these comments and recommendations to the Department's satisfaction, the Department will issue to
the Agency a written approval with said remainder of the Project. Failure to obtain this written approval shall be sufficient
cause of nonpayment by the Department. The Agency will physically include Form FHWA -1273 in all its contracts and
subcontracts.
13.08 Right -of -Way Certification: Upon completion of right -of -way activities on the Project, the- Agency must certify
compliance with all applicable federal and state requirements. Certification is required prior to advertisement for or
solicitation of bids for construction of the Project, including if no right -of -way is required.
13.09 Agency Certification: The Agency will certify in writing, prior to Project closeout that the Project was completed in
accordance with applicable plans and specifications, is in place on the Agency's facility, adequate title is in the Agency's
name, and the Project is accepted by the Agency as suitable for the intended purpose.
13.10 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All words
used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include
all genders.
13.11 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two counterparts,
each of which so executed shall be deemed to be an original and such counterparts together shall constitute one and the
same instrument.
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13.12 Restrictions on Lobbying:
Federal: The Agency agrees that no federally- appropriated funds have been paid, or will be paid by or on behalf of the
Agency, to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member
of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract,
grant, loan or cooperative agreement.
If any funds other than federally- appropriated funds have been paid by the Agency to any person for influencing or
attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of
Congress or an employee of a Member of Congress in connection with this Agreement, the undersigned shall complete
and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
The Agency shall require that the language of this paragraph be included in the award documents for all subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
State: No funds received pursuant to this contract may be expended for lobbying the Legislature, the judicial branch or a
state agency. °
13.13 Maintenance: The Agency agrees to maintain any project not on the State Highway System constructed under this
Agreement. If the Agency constructs any improvement on Department right -of -way, the Agency ❑ will ❑ will not
maintain the improvements made for their useful life.
13.14 Vendors Rights: Vendors (in this document identified as the Agency) providing goods and services to the
Department should be aware of the following time frames. Upon receipt, the Department has 30 working days to inspect
and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The
Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days
are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and
approved.
If a payment is not available within 40 days after receipt of the invoice and the receipt, inspection, and approval of goods
and services, a separate interest penalty in accordance with Section 215.422(3) (b), Florida Statutes, will be due and
payable in addition to the invoice amount to the Agency. Interest penalties of less than one $1 will not be enforced unless
the Agency requests payment. Invoices which have to be returned to the Agency because of Agency preparation errors
will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is
provided to the Department.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual
include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the
Department. The Vendor Ombudsman may be contacted at 850 - 413 -5516.
13.15 Reimbursement of Federal Funds:
The Agency shall comply with all applicable federal guidelines, procedures, and regulations. If at any time a review
conducted by Department and or FHWA reveals that the applicable federal guidelines, procedures, and regulations were
not followed by the Agency and FHWA requires reimbursement of the funds, the Agency will be responsible for repayment
to the Department of all funds awarded under the terms of this Agreement.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525- 010-40
LOCAL AGENCY PROGRAM AGREEMENT SPECIFICATIONS
AND
ESTIMATES
OGC -12114
Page 12
13.16 E- VERIFY
The Agency:
1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all
new employees hired by Agency during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to
likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of
all new employees hired by the subcontractor during the contract term.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCAL AGENCY PROGRAM AGREEMENT
IN WITNESS WHEREOF, the parties have caused these presents to be
STATE OF F
By:
Nam
Titl
Attest:
Title:
525 -010-40
SPECIFICATIONS AND
ESTIMATES
OGC -12114
Page 13
ted the day and year first above written.
D ENT OF TRANSPORTATION
MONROE COUN I Y AI I UnrvC:
�Pt�OVED AS TO F aM ))z
r .
'
S td EP rW A
ee t c o r o
TANT ?UN un Ing approva y omp ro er.
t
Date:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCAL AGENCY PROGRAM AGREEMENT
EXHIBIT 1
FEDERAL FINANCIAL ASSISTANCE (SINGLE AUDIT ACT)
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
CFDA No.: 20.205
CFDA Title: Highway Planning and Construction
Federal -Aid Highway Program, Federal Lands Highway Program
CFDA Program Site: h1jgs: / /www. fda.00y/
Award Amount: $125000.00
Awarding Agency: Florida Department of Transportation
Award is for R &D: No
Indirect Cost Rate: N/A
525 - 010-40
SPECIFICATIONS AND ESTIMATES
1115
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE
FOLLOWING:
2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal Awards
Ittt //www.eefr.gov/
OMB Circular A -133, Audits of States, Local Governments and Non - Profit Organizations
http //1vww- whiteliouse. ov /sites/ default /files /omb /assets /al33/al33 revised 2007.,E
OMB Circular A -133 Compliance Supplement 2014
http:: / /www.whiitehouse.gov /omb /circulars /al 3 compliance supplement 2014
FEDERAL RESOURCES AWARDED_ PURSUANT TO THIS AGREEMENT MAY ALSO BE SUBJECT TO THE
FOLLOWING:
OMB Circular A -87 (Revised), Cost Principles for State, Local and Indian Tribal Governments
Lit t_://www.wti itehouse. gov/o mb/cir culars a087 2004/
OMB Circular A -102, Grants and Cooperative Agreements with State and Local Governments
http: / /www,whitetiouse gov /oi /circulars a102/
Title 23 — Highways, United States Code
httg://tjscode.house.gov/browse/prelim_@title m
Title 49 — Transportation, United States Code
http;1 /uscode.house,gvv /browse /preli !, itle4 &edition = pretim
Map -21 — Moving Ahead for Progress in the 21 st Century, Public Law 112 -141
btt / / www. po ov /fds s/ k /PL "- 112publl41 /t)dflPLA`/'V- 112pUb1141.pdf
Federal Highway Administration — Florida Division
http://ww
Federal Funding Accountability and Transparency Act (FFATA) Sub -award Reporting System (FSRS)
htt s; / /www.fsrse ov/
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525- 010 -40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
osios
Page
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
FPNs 4366751
This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and
Monroe County Board of County Commissioners
■ -.
PROJECT LOCATION:
The project _ is x is not on the National Highway System.
The project_ is x is not on the State Highway System.
PROJECT DESCRIPTION:
Design a scenic overlook including parking, landscaping, a boardwalk /seawall, restroom, and other overlook amenities
adjacent to US 1 and the Florida Keys Overseas Heritage Trail near MM 104.5, Bayside. Rowell's Marina Scenic
Overlook.
SPECIAL CONSIDERATIONS BY AGENCY:
The audit report(s) required in the Agreement shall include a Schedule of Project Assistance that will reflect the
Department's contract number, the Financial Project Number (FPN), the Federal Authorization Number (FAN), where
applicable, the amount of state funding action (receipt and disbursement of funds), any federal or local funding action, and
the funding action from any other source with respect to the project.
The Agency is required to provide a copy of the design plans for the Department's review and approval to coordinate
permitting with the Department, and notify the Department prior to commencement of any right -of -way activities.
The Agency shall commence the project's activities subsequent to the execution of this Agreement and shall perform in
accordance with the following schedule:
a) Design to be completed by June 30, 2017.
b) Right -of -Way requirements identified and provided to the Department by June 30, 2017.
c) Right -of -Way to be certified by June 30, 2017.
If this schedule cannot be met, the Agency will notify the Department in writing with a revised schedule or the project is
subject to the withdrawal of federal funding.
SPECIAL CONSIDERATIONS BY DEPARTMENT:
n/a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525- 010 -40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
09/91
Page
EXHIBIT "B"
SCHEDULE OF FUNDING
AGENCY NAME & BILLING ADDRESS FPN:
Monroe County BOCC 4366751
i
PROJECT DESCRIPTION
Name: Rowell's Scenic Overlook Length:
Termini: near MM 104.5 on the north side of US 1 off system
TYPE OF WORK By Fiscal Year
FUNDING
(�)
TOTAL
PROJECT FUNDS
(
AGENCY
FUNDS
(
STATE &
FEDERAL FUNDS
Planning FY:
FY:
FY:
Total Planning Cost
Project Development & Environment (PD&E)
FY:
FY:
FY:
Total PD &E Cost
Design FY: 15/16
FY:
FY:
Total Design Cost
125 000
125
Right -of -Way FYI
FY:
FY:
Total Right-of-Way Cost
_
Construction FY: 17/18
FY:
FY:
FY:
Total Construction Cost
_
_
Construction Engineering and Inspection (CEI)
FY: 17118
FY:
FY:
Total CEI Cost
Total Construction and CEI Costs
TOTAL COST OF THE PROJECT
125,000
The Department's fiscal year begins on July 1. For this project, funds are not projected to be available until after the 1st of July of
each fiscal year. The Department will notify the Agency, in writing, when funds are available.
RFQ for Engin eering Design and Permittin Servi for the Rowe ll's Waterfront Park
CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES
ON FEDERAL -AID CONTRACTS
(Compliance with 49 CFR, Section 20.100 (b))
The prospective participant certifies, by signing this certification, that to the best of his or her knowledge
and belief:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form -LLL, "Disclosure of Lobbying Activities ", in accordance with its instructions.
(Standard Form -LLL can be obtained from the Florida Department of Transportation's Professional
Services Administrator or Procurement Office.)
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
The prospective participant also agrees by submitting his or her proposal that he or she shall require that
the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and
that all such subrecipients shall certify and disclose accordingly.
Name of Consultant: Littlejohn Engineering Associates, Inc.
By: Leonard E. Arnold Jr. 4 4 ! Date: September 1, 2016
Authorized Signature:
Title: Vice President
49
R FQ for Engine Desi and Permitting Services for the Rowell's Waterfro Park
CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBILITY AND VOLUNTARY EXCLUSION -
LOWER TIER COVERED TRANSACTIONS FOR FEDERAL AID CONTRACTS
50
RFQ f or Engine Desi and Permitting Ser for th Rowell's Waterf Park
(Compliance with 2CFR Parts 180 and 1200)
It is certified that neither the below identified firm nor its principals are presently suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.
Name of Consultant/Contractor: Lit a . n Engin eripg Associates, Inc.
By:
Leonard E. Arnold Jr.
Date: September 1, 2016
Title: Vice President
Instructions for Certification
Instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders and other lower tier transactions requiring prior FHWA approval or estimated t
cost $25,000 or more - 2 CFR Parts 180 and 1200)
a. By signing and submitting this proposal, the prospective lower tier is providing the certification set out below.
b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department, or agency with which this transaction originat
may pursue available remedies, including suspension and/or debarment.
c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submittec
at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstance:
d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily
excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. You may contact the person to which this propose
is submitted for assistance in obtaining a copy of those regulations. "First Tier Covered Transactions" refers to any covered
transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). "Lowe
Tier Covered Transactions" refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts).
"First Tier Participant" refers to the participant who has entered into a covered transaction with a grantee or subgrantee of
Federal funds (such as the prime or general contractor). "Lower Tier Participant" refers any participant who has entered into a
covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers).
e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department c
agency with which this transaction originated.
f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," withoi
modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the
$25,000 threshold.
g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows the
the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any
lower tier prospective participants, each participant may, but is not required to, check the Excluded Parties List System website
(https: / /www.epls.gov /), which is compiled by the General Services Administration.
h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business dealings.
i. Except for transactions authorized under paragraph a of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency
with which this transaction originated may pursue available remedies, including suspension and /or debarment.
51
RFQ for E Design an Pe rmitting Services f or t he Rowell's Waterfront P ark
S1 A IF of n oRInA OFPARIMFNI OF TRANSPORTATION
CONFLICT OF INTEREST CERTIFICATION
FOR CONSULTANT /CONTRACTOR
375-030 rQ
1'RULI!Rf MTNi
atn_
I certify that I have no present conflict of interest, that I have no knowledge of any conflict of interest that my firm may
have, and that I will recuse myself from any capacity of decision making, approval, disapproval, or recommendation on
any contract if I have a conflict of interest or a potential conflict of interest.
Consultants /Contractors are expected to safeguard their ability to make objective, fair, and impartial decisions when
performing work for the Department, and therefore may not accept benefits of any sort under circumstances in which it
could be inferred by a reasonable observer that the benefit was intended to influence a pending or future decision of
theirs, or to reward a past decision. Consultants performing work for the Department should avoid any conduct (whether in
the context of business, financial, or social relationships) which might undermine the public trust, whether or not that
conduct is unethical or lends itself to the appearance of ethical Impropriety
I realize that violation of the above mentioned standards could result in the termination of my work for the Department.
Contract No. /Project Description(s) Engineering Desig and Permitting Ser vices for the Rowell's
Waterfront Park
Financial Project Number(s) 4366751
Each undersigned individual hereby attests that he /she has no conflicts of interest related to the contract(s) identified
above.
Printed Names
Leonard E. Arnold Jr.
;fgnatur Date
9/1/16
52
RFQ for E ngineering Design and Perm itting Services for the Rowell's Waterfro Park
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
TRUTH IN NEGOTIATION CERTIFICATION
Pursuant to Section 287.055(5)(a), Florida Statutes, for any lump -sum or cost - plus -a -fixed fee
professional services contract over the threshold amount provided in Section 287.017, Florida Statutes for
CATEGORY FOUR, the Department of Transportation (Department) requires the Consultant to execute
this certificate and include it with the submittal of the Technical Proposal, or as prescribed in the contract
advertisement.
The Consultant hereby certifies, covenants, and warrants that wage rates and other factual unit costs
supporting the compensation for this project's agreement are accurate, complete, and current at the time
of contracting.
The Consultant further agrees that the original agreement price and any additions thereto shall be
adjusted to exclude any significant sums by which the Department determines the agreement price was
increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such
agreement adjustments shall be made within (1) year following the end of the contract. For purposes of
this certificate, the end of the agreement shall be deemed to be the date of final billing or acceptance of
the work by the Department, whichever is later.
Littlejohn Engineering Associates, Inc.
f� e of Cons�l an
By-
9/1/16
Date
53
A� ®®
VVV CERTIFICATE OF LIABILITY INSU NCE
DATE (MMIDONYYY)
4/1312017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(fes) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsemen s .
PRODUCER
BB &T Insurance Services, Inc.
2108 W. Labumum Ave Suite 300
PO Box 17370
NAME: Sandy Krevonick
Pi .804 -678 -5026 rAX �. 888- 751 -3010
E-MAIL
.ADDRESS. skrevonick @bbandt.com
INSURER JS) AFFORDING COVERAGE
NA1C 0
Richmond VA 23227
INSURER Valley Fore Insurance Company
20508
INSURED 35SM EINC
INSURER 6 Continental Insurance Company
35289
INSURER C: Travelers Property Casualty Co of A
25674
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1615 Edgewater Drive;Suite 200
Orlando, FL 32804
INSURER D American Casualt Co of Reading PA
20427
INSURER EXL Specialty Insurance Company
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CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD tot, Additional Remarks Schedule, may be attached If more space Is required)
Umbrella policy extends over General Liability, Automobile Liability and Employers' Liability coverages.
In the event the Company cancels the General Liability, Automobile Liability and Employers' Liability policies for any statutorily permitted
reason other than non- payment of premium, the Company agrees to provide ninety (90) days' notiUnoti ellation t olicy to any entity
with whom the NAMED INSURED agreed in a written contract or agreement would be provided wif cell ' of t he Policy.
APP See Attached,.. CE
Monroe County BOCC
1100 Simonton Street
Key West FL. 33040
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
®1983-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: 35SMEINC
LOC #:
ACORU
ADDITIONAL REMARKS SCHEDULE
Page 1 of 1
AGENCY
BB &T Insurance Services, Inc,
NAMED INSURED
S &ME Inc,
1 615 Edgewater Drive;Suite 200
Orlando, FL 32804
PDLICY NUMBER
CARRIER
NAIL CGDE
EFFECTIVE DATE
AUU111UNAL
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE
In the event that the Companies cancel the Professional Liability policy for any statutorily permitted reason other than non- payment of
premium, the Companies agree to provide thirty (30) days' notice of cancellation of the Policies to any entity with whom the NAMED
INSURED agreed in a written contract or agreement would be provided with notice of cancellation of the Policies,
Project. Rowell's Waterfront Park
Monroe County and Monroe County Board of County Commissioners, its officers and employees are included as Additional Insured with
respect to General Liability and Automobile Liability Coverage,
ACORD 101 (2008101) @ 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD