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Item C29BOARD OF COUNTY COMMISSIONERS C ounty of M onroe A(I Mayor George Neugent, District 2 T he Fl orida Keys 4� �� m Mayor Pro Tem David Rice, District 4 l Danny L. Kolhage, District I „ Y „; ° W Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting June 21, 2017 Agenda Item Number: C29 Agenda Item Summary #3081 BULK ITEM: Yes DEPARTMENT: Project Management / Facilities TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik (305) 292 -4439 N/A AGENDA ITEM WORDING: Receipt of monthly change orders for the month of May reviewed by the County Administrator /Assistant Administrator. ITEM BACKGROUND: There were seven (7) change orders considered and approved by the County Administrator /Assistant Administrator for the period 04/28/17 through 05/31/17 for a net credit of $111,916.37. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027 -1998 was adopted in order to provide that the County Administrator may approve separate, non - cumulative change orders for construction projects and professional service contracts in amounts not to exceed $50,000 (as amended per Ordinance No. 024 - 2015), or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: N/A DOCUMENTATION: Change orders May FINANCIAL IMPACT: Effective Date: N/A Expiration Date: Total Dollar Value of Contract: N/A Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No Grant: County Match: Insurance Required: Additional Details: If yes, amount: N/A REVIEWED BY: Cary Knight Patricia Eables Kathy Peters Board of County Commissioners Completed Completed Completed Pending 06/06/2017 7:04 AM 06/06/2017 8:43 AM 06/06/2017 6:59 PM 06/21/2017 9:00 AM CHANGE ORDERS CONSIDERED BY THE COUNTY ADMINISTRATOR'S OFFICE FOR THE PERIOD 4/28/17 — 05/31/17 PROJECT CO# AMOUNT DESCRIPTION DATE CAUSE CONSIDERED Air Curtains Operations & Maintenance, Water Quality 1 $0.00 Reallocation of contract *04/28/17 Reallocate scope of work. Improvement Projects, Canals #266 Doctor's Arm and #287 Atlantic Estates, Biq Pine Ke . Crawl Key Fire Training Academy 14 $11,330.60 Additional paving, additional light fixtures and credit for an exhaust fan. *05/11/17 County requested change in light fixtures. Exhaust fan not installed. Stock Island Detention Center HVAC System Improvements 4 $4,238.00 Remove cooling tower water fill pipe and install new pipe in different location. Stall new hose bib. *05/11/17 The pipe was no longer needed in the old location. Lake Surprise Roadway and Drainage Project Stock Island Fire Station HVAC Improvements 3 1 ($129,733.97) $0.00 A net decrease in the amount and cost of supplies that were needed. Contract time increase of 37 days, No cost time extension of 44 days. *05/12/17 *05/25/17 Decrease in materials needed. Weather delays and holidays responsible for additional time needed. County reroute electrical circuits causing I delays. Big ine Shade Structure 9 Retrofitting and New Bocce 1 $2,249.00 Upgrade clay surface. *05/30/17 For reduced maintenance costs. Courts. Stock Island Detention Center HVAC System Improvements 5 $0.00 No cost time extension of 90 days. *05/31/17 Delays in installing Chiller #1, and subcontractor scheduling. i Total ($111,916.37) * Approved i' ii' t i ": i' MONROE COUNTY CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 1 Air Curtains Operations & Maintenance, Water Quality Improvement Projects, Canals #266 Doctor's Arm And #287 Atlantic Estates, Big Pine Key, Monroe County, FL INITIATION DATE: July 17, 2016 TO CONTRACTOR: CONTRACT DATE: February 10, 2016 Earth Tech Enterprises Inc. 5425 Golden Gate Parkway STE 3 Naples, Florida 34116 The Contract is changed as follows: The original (Contract Sum) (Guaranteed Maximum Price) .................. .....................$99,000.00 Net change by previously authorized Change Orders . ............................... $ 0.00 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ......... $99,000.00 The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) ( unchanged ) by this Change Order ...............$ 0.00 a, The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is-- ...... ........ ............. .................. ........... $99,000.00 The Contract Time for the combined Canal # 266 / Canal #290 project will be (increased) (decreased) ( unchanged) ........................................................................... ............................... 0 days The date of Substantial Completion for the combined Canal #266 / Canal #290 project as of the date CD of this Change Order is.. ........ .............July 17, 2018 C Detailed description of change order and justification: • This Change Order No. 1 provides a reallocation of Five Thousand Nine Hundred Forty Three Dollars and Thirty Eight Cents ($5,943.38) of previously funded Time & Material (T &M) Not to Exceed (NTE) budget of Fifty Thousand and Zero Cents ($50,000). The overall CONTRACT value will remain unchanged from the current Ninety Nine Thousand and Zero Cents ($99,000.00). The scope of work for Change Order No. 1 includes installation of a new 30' high customer pole with meter for the air curtain on the corner of Larry Lejeune's Property at 30990 Baileys Lane, Big Pine Key, installation of a three sided enclosure with sound proofing over the air curtain equipment and reduction in height of the wind vane at Canal 266 to 8' high. These modifications are being completed due to the County's concern with liability in placing the second meter on the private residence on Parcel ID 00310730- 000000 and property owner requests to alleviate the noise and line of sight obstruction. This Change Order is 6.00% of the contract price. ENGINEER: CONTRACTOR: SUSTAI NAB ILITY /PROJECTS DIR COUNTY ADMINISTRATOR 4 zq- Change Order Attachment per Ordinance No. 004 -1999 0 Change Order was not included in the original contract specifications. Yes ❑ No If Yes, explanation. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: ./ Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ® No ❑ If Yes, explanation as to why it is not subject for a calling for bids: The Contractor installed the equipment and is currently maintaining and operating the system. They are familiar with the equipment specifications and understand the electrical requirements for the system. o Project engineer approves the change order. Yes dNo ❑ If no, explanation of why: m Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: ONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: Construction of the Monroe County Fire Training Academy, Crawl Key, FL CHANGE ORDER NO: 14 INITIATION DATE: April 17, 2017 TO CONTRACTOR: Pedro Falcon Electrical Contractors, Inc. 31160 Avenue C Big Pine Key, FL 33043 The Contract is changed as follows: CONTRACT DATE: May 20 1h , 2015 The original ( Contract Sum (Guaranteed Maximum Price) ................ ..................$1,818,835.00 Net change by previously authorized Change Orders ....................... ....................$133,656.59 The ( Contract Sum (Guaranteed Maximum Price) prior to this Change order was ... $1,952, 491.59 The ( Contract Sum (Guaranteed Maximum Price) will be (increased (decreased) (unchanged) by this Change Order ....... $11,330.60 as The new (Contract Sum (Guaranteed Maximum Price) including this Change Order is ............................................................................ ............................... $ 1 , 963 , 822 . 19 . The Contract Time will be (increased) (decreased) (unchanged by ...........................0 days The date of Substantial Completion as of the date of this Change Order is............ May 18, 2017 co CD Detailed description of change order and justification: County asked to change two li ht fixtures contractor miscalculated total s uare feet of asphalt avina included in chap e order #4 Contractor is ivin the Count a credit for_not installin FF- 4 Exhaust Fan in the engine bay. 0 Packet Pg. 1154 Change Order Attachment per Ordinance No. 004 -1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: Contractor paving additional as was included in change order #4, contractor installing additional light fixture as requested by the county, contractor giving a credit for a fan that is not being installed. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: * Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: 31160 Avenue C, Big Pine Key, FL 33043.4516 (305) 672 -2200 - Fax (306) 672 -2219 C 1300 16 1 C C 1507617 www.pedrofalcon.com Credit to not install EF -4 Date submitted: 02/27/17 Project: Crawl Key Fire Academ Credit to not install EF -4 Description: Per response to RFI #36 which stated to eliminate Exhaust Fan #36. Subcontractors Work + see enclosed RG Mechanical breakdown) Credit...................................................... ............................... $ 220.89 Subtotal ...................................................... ..............................$ 220.89 FullCredit: ............................................................................... $ 220.89 Permit Fees and Design Drawings are Not Included in this proposal. If additional permit fees are required the Owner is to reimburse all permit fees. Net Amount of Credit for Change Order: ................................................... $220.89 Additional Time Requested for Change: A. No additional time requested. This proposal only encompasses the item(s) specifically outlined above and does not include any other items, whether stated or inferred, in any other documents. The terms set forth in this proposal shall have precedence over any other agreement and this proposal shall be included in any modification agreement. Respectfully Submitted, C Christian Brisson Project Manager STATE CERTIFIED & LICENSED CIVIC 032355 - PCC 046213 Reinaldo "Ray" Garrido MECHANICAL CONTRACTOR MONROE (305) 852 -4555 MIAMI DADE (305) 388 -3441 NATION WIDE (877) 610 -5685 FAX (305) 852 -6029 P.O. BOX 1575, TAVERNIER, FL 33070 Monroe County Academy CREDIT for Installation of EF -4 Job Change Order: HVAC # 3 Customer: Pedro Falcon Electric Attention: Ken Bygler Project: Monroe County Academy 56633 Overseas Highway, Marathon, Crawl Key, Florida 33050 Amount of this request to modify original contract: $ 221.00 CREDIT Description of change(s) / additional services: • Original plans and contract included the provision and installation of EF -4. • Due to space conflicts this fan will not be installed. Reason for change(s) / additional services: • Design changes were necessary to insure adequate space for the fire truck. Note: The cost of this change order reflects a credit for the labor and material costs of installing EF -4 Schedule Impacts: Impacts on Other Trades: Detailed Cost Breakdown 3 RELOCATE OA INTAKE $ 220.89 Materials SHEET METAL 24 "x36 "x 1' $ 37.96 Labor 2MD 0.5 $ 320.00 $ 160.00 Tax 7.5% $ 2.85 Overhead 5% $ 10.04 Profit 5% $ 10.04 Job Order Approved by Owner: (Signature) (Title) (Date) � {t 31160 Avenue C, Big Pine Key, FL 33043 -4516 (305) 672 -2200 - Fax (305) 672 -2219 C 13003416 1 C C 1507617 www.ped rofalcon.com Request for Change Girder Date submitted: 04/18/17 Revised on 05 -03 -17 Project: Crawl ley Fire Academy Change Order Request No: Twenty Once Description: Furnish and install an "LED Wall Pack ", 35W, 120 -277V, 2300L made by Luthonia in front of door #3 on the vehicle bay side. Subcontractors /Contractors Work Pedro Falcon Electrical Contractors Inc. Furnish and install an "LED Wall Pack, 35W, 120 -277V, 2300L made by Luthonia in front of door #3 on the vehicle bay side .. .....................$269.00 Labor: $0.00 (same cost to install original fixture.) Materials: $243.99 Others: $0.00 Overhead@ 5% .................... ............................... _..... ---- ........... $ 12.20 Subtotal........................................................ ..............................$ 256.19 Profit@ 5% .................................................. ............................... $ 12.81 SUBTOTAL SUBCONTRACTORS /CONTRACTORS WORK................. $ 269.00 Permit Fees and Design Drawings are Not Included in this proposal. If additional permit fees are required the Owner is to reimburse all permit fees. Net Amount of Request for Change Order: ................................................... $269.00 Additional Time Requested for Change: No time extension required. This proposal only encompasses the item(s) specifically outlined above and does not include any other items, whether stated or inferred, in any other documents. The terms set forth in this proposal shall have precedence over any other agreement and this proposal shall be included in any modification agreement. Respectfully Submitted, Christian Brisson Project Manager FEATURES & SPECIFICATIONS INTENDED USE Provides maintenance -free genera IiIIumination for autdoorusein resident ial and commercialappIicaI ions such as retail, education, multi -unit housing and storage. Ideal for lighting building facades, parking areas, walkways, garages, loading areasand any other outdoor space requiring reliable security lighting. CONSTRUCTION Sturdy weather - resistant aluminum housing with a dark bronze finish, High performance LEDs are powered by an MVOLT driver providing 2720 and 3970 delivered lumens at 5000K.100,000 hours LED lifespan based on IESNA LM -80 -08 results and calculated per IESNA TM -21 -11 methodology. Fixture is maintenance -free. Rated for outdoor installations -40 °C minimum ambient. Adjustable Dusk -to -Dawn, photocell standard automatically turns light on at dusk and off at dawn for convenience and energy savings. Photocell can be disabled by rotating the photocell cover. OPTICS Precision - molded acrylic lenses provide optimal luminaire spacing with Type 3 distribution. Nighttime Friendly' full cutoff above 90° angle, standard. INSTALLATION Wall or arm mount (mounting arm sold separately). All mounting hardware included. LISTINGS UL Certified to US safety standards. C ULCertifiedto Canadian safety standards. Wet location listed, Tested in accordance with IESNA LM -79 and LM -80 standards, DLC qualified product. WARRANTY 5 -year limited warranty. Complete warranty terms located at wv w.a CidltV blands.conrl [ a orncrResrurcest)evrrs arch cg)k)awi s x Actual performance may differ asa result ofend-user environment and application, All values are design or typical values, measured under laboratory conditions at 25 °C. NOTE: Specifications are subject to change without notice. Catalog Number Notes 10 Outdoor General Purpose J � I ih "r uLW r WALL PACK i Specifications All dimensions are inches (centimeters) .._ ®_ ... 25/8 (671 lumens /Color temperature(CCT) Voltage Features Finish OLW LED Wall Light 23 2720 delivered lumens /5000' (blank) MVOLT(120V -277V) (37.8) (blank) DDB Dark Bronze 2.3/t6 .... 4 61 9-7/0 _ (25 111 For sh ortest lead ti mes, c o nfit� u re products using bolded option Example: OLW 23 OLW Series lumens /Color temperature(CCT) Voltage Features Finish OLW LED Wall Light 23 2720 delivered lumens /5000' (blank) MVOLT(120V -277V) (blank) Photocell included (blank) DDB Dark Bronze 31 3970 delivered lumens / SOOOK' Accessories: Orderas separate catalognumber. OMA 18 DDB U 18 "Steel mounting arm Notes 1 Correlated Color Temperature (CCT) shown is nominal per ANSI (78,377-2008. er : COMMERCIAL OUTDOOR 0 L S us Ilgll�l NIGHinME ligh FRIENDLY pia facts a r r, is .eK.,. OLW LED Wall Liaht PHOTOMETRICS Full photometric data report available within Z weeks from request. Consult factory. Tested in accordance with IESNA LM -79 and LM -80 standards. +fir OLVJ 77 � is x (305) 872-2200 - Fax (305) 872-2219 EC 13003416 1 I 15 . www.pedrolalcon.com Request for Change Order Date submitted: 04/18/17 (Revised on 05/03/17) Project: Crawl Key Fire Academy Change Order Request No: Twenty Two Description: Furnish and install 29 tons (approximately 3,184 sft of 1.5" asphaltic Concrete) above and beyond the 12,000 sft already in our scope of work per Change Order #4. Subcontractors Work (B & L Beneway) 29 tons @ $210 per ton (3,148 sft 1.5" asphaltic concrete) .... ......................$6,090.00 SUBTOTAL SUBCONTRACTORS WORK ................................... $6,090.00 Contractor Management Fee for Subcontractor's Work * 5% ....................... Subtotal for Subcontractor's Work and Management Fee . ......................$6,394.50 TOTAL ALL OF THE ABOVE ..................................................... $6,394.50 Permit Fees and Design Drawings are Not Included in this proposal. If additional permit fees are required the Owner is to reimburse all permit fees. Net Amount of Request for Change Order: ................................................... $6,394.50 Additional Time Requested for Change: No additional time requested. This proposal only encompasses the item(s) specifically outlined above and does not include any other items, whether stated or inferred, in any other documents. The terms set forth in this proposal shall have precedence over any other agreement and this proposal shall be included in any modification agreement. Respectfully Submitted, Christian Brisson Project Manager . 936 CRANE BOULEVARD SUGARLOAF, FL 33042 TELEPHONE: 305-743-4394 FAX: 305- 743 -4294 April 10, 2017 Mr. Christian Brisson Pedro Falcon Electrical & General Contractors 31160 Avenue C Big Pine, FL 33043 PROPOSAL CRAWL KEY FIRE TRAINING ACADEMY ADDITIONAL OVERLAY Install 1.5" asphalt overlay 3,148 SF approximately 29 tons @ $210.00 per ton. Price: $6,090.00 � o 872- ( 306 ) 872-2219 EC 00 �► 150761 www. Request for Change Order Date submitted: 05/02/17 ( Revised 05/03/17) Project: Crawl ley Fire ,academy Change Order Request No: Twenty Three Description: a) Excavate and remove existing asphalt paving under storage container; excavate and remove tree roots; level and backfill with 57 stone. b) Level and install 57 stone along the fence to be able to place another storage container. Subcontractors Work (B & L Beneway) 1 load #57 crushed stone .................................... ............................... $850.00 8 hours with Operator and Front End Loader @ $135/hour ......................$ 1,080.00 2 Laborer 8 hours = 16 hours @ $60.00 /hour .............................. .........$ 960.00 Overhead and profit ........................................ ............................... $289.00 SUBTOTAL SUBCONTRACTORS WORK .................................... $ 3,179.00 Contractor Management Fee for Subcontractor's Work @ 5 % .................. $158.95 SUBTOTAL FOR SUBCONTRACTORS WORK AND MANAGEMENT FEE ..... ............................... ......................$3,337.95 Contractor Work:, JTrash dis osal) Root, organic materials and asphalt disposal for above work .. ........................$200.00 Overhead@ 5% ....................................... ............................... ..$10.00 Subtotal................................ ............................... ........................$210.00 Profit@ 5% .................................................. ............................... $10.50 SUBTOTAL CONTRACTORS WORK........... .... ............................... $220.50 TOTAL FOR SUBCONTRACTORS AND CONTRACTORS WORK.... $ 3,558.45 Permit Fees and Design Drawings are Not Included in this proposal. If additional permit fees are required the Owner is to reimburse all permit fees. Net Amount of Request for Change Order: ................................................... $3,558.45 Additional Time Requested for Change: No additional time requested. , as This proposal only encompasses the item(s) specifically outlined above and does not include any other items, whether stated or inferred, in any other documents. The terms set forth in this proposal shall have precedence over any other agreement and this proposal shall be included in any modification agreement. CD Respectfully Submitted, Christian Brisson Project Manager , INC. 936 CRANE BOULEVARD SUGARLOAF, FL 33042 TELEPHONE: 305- 743 -4394 FAX: 305- 743 -4294 April 18, 2017 Mr. Christian Brisson Pedro Falcon Electrical & General Contractors 31160 Avenue C Big Pine, FL 33043 PROPOSAL CRAWL KEY FIRE TRAINING ACADEMY #57 ROCK Remove existing asphalt. Install 57 Rock to facilitate container placement. 1 Load #57 Rock 8 Hour Loader 2 Laborers 8 X 120 $ 850.00 $1,080.00 960.00 $2,890.00 3;_ $3,179.00 ,+s V! + r. ! it (305) 872-2219 EC 13003416 1 CGC 1607617 www.pedrofalcon.com Request for Change Order Date submitted: 05/01/17 (Revised 05/03/17) Project: Crawl Key Fire Academy Change Order Request No: Twenty Five Description: Furnish and install a less expansive replacement light fixture for the additional "J" fixture that was added outside the front door S -1 per the revised drawing E -02 dated 09- 08 -15. We will furnish and install an "LED Wall Pack ", 35W, 120 -277V, 2300L made by Luthonia. This different fixture will be installed on the East side of the building near the HVAC condensing unit. The "J" light fixture has already been installed outside at the main entrance door to match other fixtures in the area. Subcontractors /Contractors Work Pedro Falcon Electrical Contractors Inc. Furnish and install an "LED Wall Pack, 35W, 120 -277V, 2300L made by Luthonia in front of door #3 on the vehicle bay side . ......................$269.00 Labor: $0.00 (same cost to install original fixture.) Materials: $243.99 Others: $0.00 Overhead@ 5% .... ............................................ .......................,....... $ 12.20 Subtotal........................................................ ..............................$ 256.19 Profit@ 5 % , .......................................... ............................... $ 12.81 SUBTOTAL SUBCONTRACTORS /CONTRACTORS WORK ............... $ 269.00 Permit Fees and Design Drawings are Not Included in this proposal. If additional permit fees are required the Owner is to reimburse all permit fees. NetAmount of Request for Change Order: ........ ...... ............................... $269.00 Additional Time Requested for Change: No time extension required. This proposal only encompasses the item(s) specifically outlined above and does not include any other items, whether stated or inferred, in any other documents. The terms set forth in this proposal shall have precedence over any other agreement and this proposal shall be included in any modification agreement. Respectfully Submitted, Christian Brisson Project Manager 00 (305) 872-2219 EC 13003416 1 CGC 1507617 www.pedrofalcon.com Request for Change Order Date submitted: 05/02/17 Project: Crawl Key fire Academy Change Order Request No: Twenty Six Description: Submitted revised drawing C -2 Revision #1 dated 02 -01 -17 to the Marathon Building Department for permitting. The permit cost is listed below. Contractors Work Drop off and pick -up revision #1 drawings C -2 dated 02 -01 -17 at the City of Marathon Building Department Permit Cost: ..................... ...... __ ........................................... ..... $952.18 Overhead@ 5% ................. .................... ................................. I...... $ 47.61 Subtotal ................... . ................. ............................... a ................. $ 999.79 Profit@ 5% ................................................... ............................... $ 49.99 SUBTOTAL CONTRACTORS WORK ............ ............................... $ 1,049.78 BondCost @ 1.025 % ............. ...................................... ............................... $ 10.76 TOTAL ALL OF THE ABOVE ........................ ............................... 1,060.54 Net Amount of Request for Change Order ............... ............................... $1,060.54 Additional Time Requested for Change: No time extension required. This proposal only encompasses the item(s) specifically outlined above and does not include any other items, whether stated or inferred, in any other documents. The terms set forth in this proposal shall have precedence over any other agreement and this proposal shall be included in any modification agreement. Respectfully Submitted, Christian Brisson Project Manager Christian Brisson From: Clare Egizio <egizioc@ci.marathon.fl.us> Sent: Wednesday, February 22, 2017 2:45 PM To: Christian Brisson; benewaytrenching@bellsouth.net Cc: Inspections Subject: REV#4 P2014-1586 Hello, The following Revision #4 to P2014-1586 is ready for pick up. Total Amount Due $952.18 00099540 00000 O O -0 MNRE 56639 P2014- 82014- AWAITING 18/21/2017 Pedro Falcon Replacement • COUNTY / OVERSEAS J586 2981 PICKUP �Elec. Existing Trailer MED HIGHWAY �gontractors, 1with New EXAM i!ap— lConcrete Please copy its ,Ppctiq_ for all requests and responses to the Building Department, so we may assist you in a timely manner. City of Marathon I Building Department 9805 Overseas Highway I Marathon, FL 33050 Office: 305-743-0033 1 Fax: 305-743-3667 ins ecd ono Pci.mara thou .fl.us I Wwwci marathon. fWs A please consider the environment before printing this email. Please note: You are hereby notified that in accordance with Florida's very broad public records law, most written communications to or from public employees or officials regarding public business are public records and are available to third parties upon request. Accordingly, this e-mail communication may be subject to public disclosure in accordance with Chapter 119, Florida Statutes. `EFFECTIVE JANUARY 1, 2017, by Resolution 2016-96: A convenience fee of 2.15% of the total cost of the permit fees will be added to all credit/debit card transactions.*** OR OF C of Marathon ORE OF _.__ ne Hundred Fifty -Two and 18/100 REFERENCE: Crawl Key Fire Train Academy Revision 4 Plans Permit # P2014* -1586 AMOUNT: 952.18 III IL --, _ ... ----------�._�w.. PEDRO FALCON CONTRACTORS, INC. City of Marathon DATE: 02/23/17 CHECK # 43562 MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi County Administrator Date: May 10, 2017 RE: Change Orders Attached is a proposed Change Order #14 Pedro Falcon Electrical Contractors Inc, Construction of the Monroe County Fire Training Academy, Crawl Key, FL. The Contract Sum will be increased by $11,330.60. The date of Substantial Completion as of the date of this Change Order is May 18, 2017. According to Ordinance No. 004 -1999 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners at least 24 hours prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. Signature County Administrator Print Name RG /gg MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 4 HVAC System Improvements Stock Island Jail Complex INITIATION DATE: May 4, 2017 TO CONTRACTOR: Sea Tech of the Florida Keys, Inc 131 Palomino Horse Trail Big Pine Key, Florida 33043 The Contract is changed as follows: CONTRACT DATE: June 15, 2016 Contractors Change Order Request: 4 The original (Contract Sum) (Guaranteed Maximum Price) .............. ..................$1,538,612.00 Net change by previously authorized Change Orders ....... ............................... $ 22,704.15 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was. $1,561,316.15 The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged) by this Change Order.. $4,238.00 The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order...................................................... ............................... ..................$1,565,554.15 The Contract Time will be (increased) (decreased) (unchanged) by ......................0 Days The date of Substantial Completion as of the date of this Change Order is ............ May 20, 2017 Detailed description of change order and justification: Contractor will __Rem v existin coolipg tower water fill g1pe and install new i e_in new loggt as directed by owner, Q ontraor will inskil n w 3 Y4 inch hos@ bid near cool' w . 5 01b 2ining s wh r ul i _I m la_ have e d mm i n ver the e sand the gjgjag is n ig . ng9r , needed in h eri 11 cation This change Order is .27% of the original contract rice. ARCHITECT: E d 1 CONTRACTOR: DIRECTOR PROJECT MANAGEMENT: COUNTY /ASSISTANT ADMINISTRATOR: Date Date Change Order Attachment per Ordinance No. 004 -1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: Contractor will Remove existing cooling tower water fill Qipe and install new p i 2e in location as directed by owner. Contractor will install new 3 /4 inch Dose bid near cooling towers, • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is dorrecting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: S t f OF THE FLORIDA KEYS DESIGN BUILD CONTRACTORS May 3, 2017 Monroe County Engineering Attn: Dan Bensley 1100 Simonton Street, 2 -216 Key West, FL 33040 Re: MCSO HVAC Upgrades Subject: Change Order #04 — Install New Copper Water Line to Cooling Towers. We hereby propose to furnish materials, equipment and perform the labor necessary to install new water line including hose bib. 4 - New Water Line 4.1 Install New Water Line and Hose Bib 4.2 Superintendent 1 Is @ 3716 $3,716.00 8 hr @ 40 $320.00 Subtotal $4,036.00 Overhead & Profit 5% $201.80 TOTAL $4,238 All material is guaranteed to be as specified and the above work to be performed in accordance with the manufacturer's specifications and completed in a substantial workmanlike manner for the sum of: Four Thousand, Two Hundred Thirty Eight and 0 /100 Dollars ....................$4,238.00 Payment In full upon completion. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Workers Compensation and General Liability insurance on above work will be taken out by SEAO TECH, INC. Note - This proposal may be withdrawn by us if not accepted within 30 dayst ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Signature Date Page 1 of 1 Environmental Mechanical • • Corp- Re: Stock Island Jail HVAC Improvements 5/3/2017 Remove & Relocate 2-1/4" Water Line for the Cooling Towers COR-1505-04 R1 Our Price for the HVAC work on the above referenced project is---- -- - --- -$ 3,716.00 Three Thousand Seven Hundred Sixteen Dollars Zero Cents Each Fan Our price includes the following: ➢ Remove Existing Cooling Tower water fill pipe ➢ Install new 2 -1/4" copper water fill pipe for cooling towers 1 &2 in new location as directed by the owner. New piping will connect to existing piping prior to penetrating the exterior block wall. ➢ Install a new '/" hose bib near the cooling towers ➢ Daily cleanup of our trash and debris to dumpsters provided by the GC Our price DOES NOT include: We thank you for the opportunity to provide you this proposal. If you have any questions please do not hesitate to contact us. We look forward to working with you in the future. TEM Environmental & Mechanical Services, Corp Tom McKechnie Vice President 3210 Flagler Avenue Key West, FL 33M, 305 temenvironmental o . 4► V4 V► A► A► to 4 u* in in 8 1 w ;A N IM R T tjti (japio OBUBLIO : E) Aew SJOPJO eBueLIO : a e Unit LBR QTY Eaulornent &.Materials Unit Price Cost HRS 60 2w1 /4" Water Line $ 15.25 $ 915.00 0.5 $ 35.00 $ , 10 Copper Hangers $ 22.00 $ 220.00 1 $ 35.00 10 $ 350.00 1 Flush & Test 4 $ 35.00 4 $ 140.00 0 - Rough Material Total $ - $ 35.00 44 $ 1,540.00 Equipment Total $ 1,135.00 INS Rate 0.06712 $ 103.36 Equip & Material Yotal $ 1,135.00 Total LBR Hours LBR Dollars 4/25 /2017 30 1050.00 COR-04 MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi CountyAdministrator Date: May 10, 2017 RE: Change Orders Attached is a proposed Change Order #4 Sea Tech of the Florida Keys, Inc., HVAC System Improvements Stock Island Jail Complex. The Contract Sum will be increased by $4,238.00. The date of Substantial Completion as of the date of this Change Order is May 20, 2017. According to Ordinance No. 004 -1999 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners at least 24 hours prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. Signature County Administrator Print Name RG /gg 'TONROE COUNTY /ENGINEERING / PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: Lake Surprise Roadway and Drainage Project CHANGE ORDER NO: 3 INITIATION DATE: 4/21/17 TO CONTRACTOR: D.N. Higgins, Inc. CONTRACT DATE: 7/15/15 The Contract is changed as follows: The original Contract Sum ................................................. ............................... $2,664,839.50 Net change by previously authorized Change Orders .. ............................... ...................$468,287.28 The Contract Sum prior to this Change order was ...................... ............................... $3,133,126.78 The Contract Sum will be decreased by this Final Reconciliation Change Order 3 .......... ($129,733.97) The new Contract Sum including this Change Order is ............................ ..................$3,003,392.81 The Contract Time is increased by 13 weather days and 24 holidays. The contract completion date is extended by 37 days, for a total revised contract time of 500 days. The date of Substantial Completion as of the date of this Change Order is 2/1/17. CEI detailed description of change order and justification attached: The overrun amounts to the contract bid amounts are as follows: Bid Item Description + Quantity UOM Unit cost $ Amount 12 Inlets, DT Bot, Type F <10" increase 1 EA $4,900.00 $4,900.00 17 French Drains increase 28 LF $270.00 $7,560.00 18 Valley Gut ter — Concrete increase 28 LF $40.00 $1,120.00 20 Sin le Post Sign, F & I, Less than 12SF increase 1 I EA $450.00 $450.00 new Modify Drainage Structure S -31 incr 1 1 LS 1 $1460.63 _ $1,460.63 Total $ value of overrun to plan quantities $15 ,490.63 The underrun amounts to the contract bid amounts are as follows: Bid Item Description - Quantity UOM Unit cost $ Amount 6 Removal of existing concrete pavement decrease -19 SY $70.00 $1,330.00 8 Geos nthetic Reinforce Soil System decrease -28 SY $5.45 $152.60 9 i Optional Base, Base Group 06 de crease -1344 SY $17.50 $23,520.00 10 Asphalt Concrete Su er ave SP9.5 decrease -560.5 TN $154.00 $86,317.00 16 18" Solid Pie decrease -54 LF $160.00 $8,640.00 19 Performance Turf Sod decrease -7980 SY $3.00 $23,940.00) 21 __ Sin gle Post Sign, Relocate decrease -1 AS $230.00 $230.00 22 Thermoplastic, Std, White Solid 24" decrease -2 LF $7.00 $14.00 23 Thermoplastic, Std, Yellow Solid 6" decrease -1 LF $6.00 ($6.00 24 Thermoplastic, Std, White Ski 6" decrease -.215 GM $5,000.00 $1,075.00 Total $ value of underruns to plan quantities $145,224.60 Final Reconciliation Change Order 3 Net Contract Decrease Amount $129,733.97 This Final Reconciliation Change Order 3 is (4.8%) of th original contract price. 4 Z CONTRACTOR (DN HIGGINS): ENGINEERING SERVICES DIRECTOR: ASSISTANT COUNTY ADMINISTRATOR: i Datel k5 j, O/vn Date Packet Pg. 1184 Change Order Attachment per Ordinance No. 004 -1999 I* Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: The CEI and FOR determined additional or fewer quantities were required per attached. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No ED If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ®No ❑ Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: Actual installed quantity over and underruns result in net decrease to contract amount. t4tSt� t�rr3ld 33 �3ii�k hih c n \tree �irstk �ai��r�� i ifs 3100 Overseas Highway Marathon Florida Monroe County Engineering Department April 19, 2017 Judith Clarke, P.E. 110 Simonton Street Key West, FL 33040 Project: Lake Surprise Estates Subject: Underruns The contract time was increased 13 days due to weather and 24 days due to holidays. The summary of contract time changes is shown below: Original contract ..................... ............................... ................,.,......365 days Contract time extension from change order 2., ............................... 98 days Weather .............................................................. .............................13 days Holidays ...... ,...................... ...... ...... .... _................. ................. days Total Contract days ............ ............................... ............................500 days Below is a detailed description of pay item undemzns for the contract; Pay Item 6 Removal of Existing Pavement There is a plan quantity error which resulted in an underrun of 19 SY. Pay item 8 Geosynthetic Reinforced Soil System There is an error in the plan quantities. The item was field measured upon being installed per the plans and had an underrun of 28 SY. See field book for location and calculations as back -up. Pay item 9 Optional Base There is an error in the plan quantities. The item was field measured upon being installed per the plans and had an underrun of 1344 SY. See field book for location and calculations as back -up. Pay Item 10 Asphalt Concrete Superpave SP9.5 There is a plan quantity error, see asphalt paving reports. This resulted in an underrun of 560.5 TN. as The summary of contract dollar changes is shown below: W tM Original contract amount ........ ......... ...., .................. ......... ......... $2,664,839.50 Net change by previous authorized change orders #1 and #2. . ......... ............ $468,287.28 The contract sum prior to this change order... ...... __ ...................... ......... $3,133,126.78 The contract sum will be increased by this change order #3 .............................. $15,490.63 CD The new contract sum including this change order ..... .................. .......... $3,148,617.41 m . The contract sum will decrease due to underruns ......................... ..................($145,224.60) The new contract sum including overruns /underruns ............................. $3,003,392.81 The contract time was increased 13 days due to weather and 24 days due to holidays. The summary of contract time changes is shown below: Original contract ..................... ............................... ................,.,......365 days Contract time extension from change order 2., ............................... 98 days Weather .............................................................. .............................13 days Holidays ...... ,...................... ...... ...... .... _................. ................. days Total Contract days ............ ............................... ............................500 days Below is a detailed description of pay item undemzns for the contract; Pay Item 6 Removal of Existing Pavement There is a plan quantity error which resulted in an underrun of 19 SY. Pay item 8 Geosynthetic Reinforced Soil System There is an error in the plan quantities. The item was field measured upon being installed per the plans and had an underrun of 28 SY. See field book for location and calculations as back -up. Pay item 9 Optional Base There is an error in the plan quantities. The item was field measured upon being installed per the plans and had an underrun of 1344 SY. See field book for location and calculations as back -up. Pay Item 10 Asphalt Concrete Superpave SP9.5 There is a plan quantity error, see asphalt paving reports. This resulted in an underrun of 560.5 TN. Pay item 16 Solid Pipe 18 "There is a plan quantity error. See summary of quantities in the as -built plans for calculations which shows an underrun of 54 feet. Pay Item 19 Performance Turf, Sod. Monroe County representative and the CEI jointly elected not to place sod in an area that would be affected by vehicle parking and in an area not disturbed by the construction. This resulted in an underrun 7980 SY. Pay Item 21 Single Post Sign Relocate The Contractor did not relocate a STOP sign on Lower Matecumbe, since it would have resulted the blocking of a homeowner's front gate. This resulted in a 1 AS underrun. Pay Item 22 Thermoplastic, Standard, White, Solid, 24" There is a plan quantity error resulting in a 2 LF underrun. Pay Item 23 Thermoplastic, Standard, Yellow, Solid, 6" There is a plan quantity error resulting in a 1 LF underrun. Pay Item 24 Thermoplastic, Standard, Yellow, Sip, 6" There is a plan quantity error resulting in a 0.215 GM underrun. The final reconciliation of actual quantities installed resulted in the following underruns for this contract. Underruns Pay Item Item Description Under runs Unit Quantity Unit Price Amount 6 Removal of ExistinLy Pavement Under SY -19 $ 70.00 $ (1330.00) 8 G Reinforced Soil System U nder SY -28 $ 5.45 $ (152.60) 9 Op tional Base, Base Group 06 Under SY -1344 $ 17.50 $ (23,520.00) 10 Asphalt Concrete Sue ave SP9.5 Under_ TN -560.5 $ 154.00 $ (86,317.00)_ 16 18" Solid Pipe Under LF -54 $ 160.00 $ (8,640.00 19 Performance Turf, Sod Under SY -7980 $ 3.00 $ (23,940.00) 21 Single Post Sign, Reloc Under AS -1 $ 230.00 $ (230.00) 22 Thermoplastic, Standard, White, Solid, 24" Under LF -2 $ 7.00 $ (14.00 23 Thermoplastic, Standard, Yellow, Solid, 6" Under LF w l $ 6.00 $ 6.00) 24 Thermo las Standard, Yellow, Si , 6" Under GM -0.215 $ 5,000.00 $ (1,075.00) Total Overrun/Underrun Final Reconciliation $ 145,224.60 If you have any questions or need clarification of the above item summaries, please call Jackson Taylor at 561- 436 -2860. Sincerely, Jackson Taylor Project Administrator, RSH Cc: Judith Clarke, Debra London, Jacki Hart, P.E, File Page 2 of 2 3100 Overseas Highway Marathon Florida Monroe County Engineering Department Judith Clarke, P.E. 110 Simonton Street Key West, FL 33040 Project: Lake Surprise Estates Subject: Change Order 03 The summary of coulracl dollar changes is shown below: April 23, 2017 Original contract amount ................... .... ...... .......... .... ......... ........ ..........$2,664,839.50 Net change by previous authorized change orders 91 and #2 ......... .............$468,287.28 The contract sum prior to this change orderr .............. ......... ....,.,,.,$3,133,126.78 The contract sum will be increased by this change order #3... ,,,,,,,,, ,,,,,,,,,,,,,,,,$15,490.63 The new contract sum including this change order ................. ..................53,148,617.41 Below is a detailed description of change order #3; Pay item 12 Inlet Inlet S -104 was added as a recommendation from the CEI with FOR concurrence. The drainage structure was added on Lower Matecumbe Road to improve drainage, which resulted in an overrun of 1 EA. Pay item 17 h'rench Drain. S -104 was added as a recommendation from the CEI with FOR concurrence. The drainage structure was added on Lower Matecumbe Road to improve drainage, which resulted in an overrun of 28 LF of French drain. Pay item 18 Valley Gutter. The valley gutter was extended to drainage structure S -30 to prevent erosion, which resulted in a 28 LF overrun New Item: Drainage Sh•ucture- Modify Drainage Structure S -31 was modified in order to install at the revised plan elevation for sea level rise change. This resulted in a I LS overrun of this item that was initially not in the contract. If you have any questions or need clarification of the above item summaries, please call Jackson Taylor at 561 -436 -2860. MEMM Jackson Taylor Project Administrator, RS Cc: Judith Clarke, Debra London, Jicki l fart, P.F., File Ms. Jacki Hart, E.I. Reynolds Smith and Hills 3100 Overseas Highway Marathon, FL 33050 Reference: Lake Surprise Estates Roadway & Drainage Improvements Subject: Change Order Request #3 Dear Ms. Hart, April 11, 2017 Work on the Lake Surprise Estates Roadway & Drainage Improvements project have been completed. During the course of the project a number of iterns, due to adjustments in the field, have overrun their contract quantities. Douglas. N Higgins, Inc. is requesting the following items and quantities to he included in this change order. CHANGE ORDER #3 Pay Item Item Description Unit Quantity Unit Price Bid Item Total 12 Inlets, DT Bot, Type F <10' EA 1 $ 4,900.00 $ 4,900.00 17 French Drain LF 28 $ 270.00 $ 7,560.00 18 Valley Gutter LF 28 $ 40.00 $ 1,12 20 Single Post Sign, F &I, Less Than 12 SF AS 1 $ 450.00 $ 450.00 Modify Drainage Structure 5 -31 LS 1 $ 1,460.63 $ 1,460.63 Total of chanee order 3 S 15.490.63 Back up for the modification made to 5 -31 is provided in an attached file. Kind regards, Jim Hennigar Douglas N. Higgins,lnc. 4880 Donald Ross Road, Suite 200 Palm Beach Gardens, FL 33418 (561) 469 -1622 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION DAILY REPORT OF CONSTRUCTION 7- 10-13 Cam! STRULTION Mw Pz 9'16 Date: Contract !D: D.N. Higgins Project ID Superintendent y_ p D r ai n, imp 7' 1' Erwe tlro "111 1tl;h5c3a g, .l, 1ld?3t Lake Surp D lair7... F� igh Temp erature AM Conditions: PM Conditions: m p erature (I ar' t,l al R emarks General° D1411 - Modified S -31 to low to existing grad e (7arat to I laui), Set top for S -74 ."SAG - Began excavating for S-79, stC:2gDl;ed be;C;aLISC @(,)ck. ,aias to hard. Began potholing on S !lade erland rd _......_._ .... .' ,, .�....__._. ........._ _..... ___ .�....._�.. Accidents: Day of Week: .._ Contract Day: Total Days: No S ee Acc Report Dated: Tuesday 2 365 Visitors. Contra and Personnel ......... .. _N......._.. Contractor / Sub # Na Type # Hrs Type # Hrs Type # Hrs 1 Prime: 0 N I 1 ;1ghs Supt 1 4,50 Foreman 1 9.00 Skill 1 9.rl0 Semi Skilled 2 9,00 Common _ .........._. Water Truck 1 Train 4.00 2 Sub I Wlity Slraiphl Ahead COnstructi Supt F oreman 1 11.00 Skilled 4 9M Semi Skilled Loader Common 0.00 Trainee . Skirt Loader 3 _�. Sub / Utility Sup[ 2 - SLPb #1 Foreman 1 1 Skilled Semi Skilled Common Traine 4 jSub /Utility Supt Foreman Skilled Semi Skilled Common Trainee Contracto Equipment (Active or Idle) Contractor / Sub # Equipment ID Description # Pieces # Used Total Hours Used - _......._ ...... 1 - DN _ _._......_.. .... Excavator 1 1 9.00 1 DNH Loader 1 .1 0.00 1 DNH Dump Truck - A 1 ............... ............................... 1 - ..._.- 9.00 ... ............. -_._ .. 1 DNH _ .........._. Water Truck 1 1 4.00 _e e__.. 2 - S ub #1 _._._._._._.__ Excavator 1 1 ...... _.... Mo 2 - Sul) #1 Loader t 1 0.00 2 - Suva #1 Skirt Loader 1 1 9,00 2 - SLPb #1 Durnp Truck 1 1 9.t10 STATE OF FLORIDA DEPARTKIENT OF TRMSPORTATION DAILY REPORT OF CONSTRUCTION R13-0 0-13 cv1s, Go CY3 D ate: Contract ID: 07f12/20i6 Lake SUrprise Drainage Imp] ,m....... .... --, . ...... .... . . . . ... .......... . .. . .. . .................... Estimated Work Performed — — ---------------- -------- - - u. - u. - - - .... . . .......... Time (AM /PM) Installed Contractor Sub Line Item # Pay Item Location — --- ----- Code Beginning End Qty. Units .. .......... 13 - INLEIS 0 N Higgins D1 BO Lake Surivise. M0 (F.,-74, Top ()nly) IYPE F >10 0,3 EA� . ......... . - — ----------- ..... . ..... . ...... . .... . . ...... EFFECTS OF WEATHER ON MAJOR WORK ITEMS (CHECK C ONTROLLING ITEMS): Major and/or Controlling Work Items Portion of Work Affected I I (No Effect, Less than 50 of Day, More than 50 1 A of Day, No Work all Day) Direct Labo Classification Supervisor Crew Foreman Operator Labor (two each) Direct Labor Total Mat erial and Ir �nl teat Item 1D 544K Loader - 2015 Cat 336 D 2014 Supervisor Truck 3/4 ton - Blue Book FHWA rate Material and Equipment Total Subcontractor Item Subcontractor Total Cost Summar Detailed Work Breakdown Summary Lake Surprise Drainage Improvements Modification to 5 -31 Tuesday, July 12, 2016 Hours w ait Price Rate Burden Adlusted Rate Tota 0 $ 32.00 33.39% $ 42.68 $ 4 $ 40.00 33.39% $ 53.36 $ 213.42 4 $ 21.00 33.39% $ 28.01 $ 112.05 8 $ 15.00 33.39% $ 20.01 $ 160.07 Q uantity w ait Price Extended 4 HR $ 54.18 $ 216.72 4 HR $ 130.92 $ 523.68 4 HR $ 20.57 $ 82.28 Q uantity Rate (1) ___> $ 485.54 Total $ 216.72 $ 523.68 $ 82.28 (2) ___> $ 822.68 Total ( ___> $ Total Cost (1) + (2) + (3) $ 1,308.22 Markup @ 10% $ 130.82 Subtotal $ 1,439.04 Bond Premium @ 1.5% $ 21.59 Sales Tax $ Total $ 1,460.63 : Www.equ(pmc n ma tch.com All prices shown in US$ Rental Rate Blue B ook© Deere 544K 4AW Articulated Mieel Loaders Size Class: 150. 174IIP weight: 20,263 lbs. Configuration for 544K Element Percentage Bucket Capacity - Heaped 3cuyd 42°,6 Net Itorsepower Overhaul (ownership) Power Mode Diesel CFC (ownership) Operator Protection $408.40 /ma Blue Book Rates 12% $612.60 /ntn Fuel (operating) @ 2.36 47 96 PFR1rA Rate is equal to the rrlonthly ownership cost divider) by 176 plus the hourly estimated operadrigcos Ownership Costs Monthly weekly Dally Hourly Publishedltates $5,105,00 $1 $360.00 $54.00 Adjustments Region (Florida ($250.15) ($70.07) ($17.64) ($2.65) DOT: 95.1 %) Model Year ($9.71) ($2.72) (S0.60) ($0,10) (2015: 99.8wu) Ownership (100;6) Operating (100 9 ,6) Total: $4,045.14 $1,357.21 $341.60 $51.25 April 17, 2017 i Il j 167 hp EROPS EstimntedOperating FFRVARnteO° Casts Hourly Hourly $26.65 $55.66 $2G.G5 $54,10 Rate Element Allocation Element Percentage Value Depreciation ( ownership) 42°,6 $2,1,14.10 /rno Overhaul (ownership) 30% $1,939.90hno CFC (ownership) 8;6 $408.40 /ma Indirect (ownership) 12% $612.60 /ntn Fuel (operating) @ 2.36 47 96 $12.61 /hr Revised Date: 2nd Half2016 'Fl1e equipment represented in this report has been exclusively prepared for Iv1A1'PHE1V DELUCA (mnttd@dnhiggins.com) +fit a Al I material herein 0 2003 -2017 Poston All rights reserved. EquipmentWatch.. %v%v%% t%Va ICII.001111 All prices shown in US$ Rental Rate Blue Book@ April 17, 2017 Caterpillar 336D L(dlsc.2014) Crawler K 10 Lill tedflydi aid iclExcavalors $3,380.00 $815.00 5125.00 3;t Sive Class: 33.1- 40.0 Mom ($114.92) ($20.73) ($4.25) Weight: DOT: 96.6%) 80,464 Ilis, Configuration for 336D L (disc. 2014) Bucket Capaci ly - Heaped 1.56 cu yd OperaiiiigWeight Net Horsepower 268 lip Power Mode Blue Book Rates FH"'A Rafe is equal to [lie monthly ownership cost divided by 176plus the hourly estimated operating coy Ownership Costs hialithly Weekly Daily Hourly Niblislied Rates $12,065,00 $3,380.00 $815.00 5125.00 Adjustinepits Region (Florida (S410.21) ($114.92) ($20.73) ($4.25) DOT: 96.6%) KI ode] Year (2014: 100 Ownership (100%) OI)eratiiig (100%) Total: $11,65-1.79 $3,265.00 $1316.27 $120.75 Bate Element Allocation Element Percerilage Depreciation (ownership) 37% Overhaul (ownership) 49% CFC (ownership) 7 Indirect (ownership) 750 FLICI (nl)eratiiig) CY 2.36 41 Revised Date: 2nd Half 2016 The equipment represented in this report has been exclusively prepared for NIAT'THEIV DELUCA (niattill?a drihiggins.com) 36.5 rat Diesel Estimated Operating Cos is Han rly $64.70 $64.70 Mae $4,464.051ran $5,911.85/nio $844.551mo $844.55/nio $26.56/lir FMVA Hate" Hourly $133.25 $130.92 All material herein Oc 2003-2017 Penton All rights reserved. ivmv.equi pine n nva tch mm All prices shown in t3S$ Rental Rat Blue Book@ April 17, 2017 Miscellaneous 4X2 3/4 205 CREW GAS On- Highway light Duty Trucks $IZe. Class: 200 - 299 111? WC18ht; N/A Collf oration for 4X2 3/4 2135 CREW GAS Power Made Gasoline I lorsepower Ton Rating 3/4 Axle Configuration Cab Type C rew Blue Book Rates FHWA Rate is egtud to the monflilyownership cost divided by 176 plus the hourly estimated operatingco! Ownership Costs 6lonthiy Weekly Dally Hourly 205 4X2 Esllmnted Operating Costs Hourly Published Rates $805.00 $225.00 S56.00 $0.00 $16.20 Adjustments Region (Florida (524.96) ($6.98) ($1.74) ($0.25) DOT: 96.97.) hiodelYear ($10.14} ($2.83) ($0.71) ($0.10) (2015:90.7 Ownership (100%) Operating (100%) 'total: $769.90 $215.19 $53.55 $7.65 Rate Element Allocatioui Element Percentage Depreciation (ownersldp) 57% Overhaul (ownership) 2645 CFC (ownership) 5 1 Indirect (ownership) 10 Fuel (operating) C 2.34 78% Revised Date: 2nd Half2016 The equipment represented in this report has been exclusively prepared for MATl'HEW DELUCA (maltMdnhiggins.com) $16.20 Value $458.85/mo $225.40/mo $40.25/mo $80.50 /1110 $12.67/hr FIRM Rate Hourly $20.77 $20.571 ,rat All material herein 0 2003 -2017 Penton All rights reserved. MONROE COUNTY/ ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: I Stock Island Fire Station HVAC improvements INITIATION DATE: May 2' 2017 TO CONTRACTOR: CONTRACT DATE: January 18 2017 Pedro Falcon Contractors Inc. 31160 Avenue C Big Pine Key FI 33043 The Contract is changed as follows: The original (Contract Sum) (Guaranteed Maximum Price) .................... ....... $ 37, 129.00 Net change by previously authorized Change Orders ........... ............................. $ 0.00 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ..$ 37,129,00 The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged) by this Change Order ... $ 0.00 The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is .... — I ........ 1. -1. .1-11 ...... .............. ....................................... $ 37,129.00 The Contract Time will be (increased) (decreased) (unchanged) by .................... - ...... 44 Days W The date of Substantial Completion as of the date of this Change Order is ...............July 07, 2017 Detailed description of change order and justification: Contractor needed time extension due to owner caused delays. This Chan r er is 0.00% of the 2figina[ contract price. ARCHITECT: I AM- V1.4 !%1AffA&1 F T W O&W-FIEW1% CONTRACTOR: DIRECTOR PROJECT MANAGEMENT: t o y, WW;T-T.TV7n7-k 0,77 77 , 177 Mmr- Change Order Attachment per Ordinance No. 004 -1999 • Change Order was not included in the original contract specifications. Yes Z No ❑ If Yes, explanation: Owner had to reroute electrical circuits placed in the way of work. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: Pedro 1 Co ntractors, Inc G eneral ContractiM 31160 Avenue C, Big Pine Key, FL 33 1 Request for Change Order 25 May 2017 Project: Mock Island FS 0 8 11 Im1nm _ ell tell Is as Change Order Request No: PCO - 001 E as tM Description C)mi Requested 1 am -'e's Item 1 — No Cost Time Extension to Allow for Owner to Make Electrical Revision.8_10 CD 1 -,* ictin , Elec trical I'dn €fls 1i Order to Allow C'o,ittrac°t il`ur k to be flee: caned (is ®° Designed. On Site Rerisions l °Ver€F �Yyde 5ub.�ee cent to Deli grt Ilretstinos, �A Net Amount of Request for Change Order: ......... ......... .....,,, ,,,,,,,,,,,.,$0,00 Additional Time Requested for Change: Adjust Contract Substantial Completion Date to 07 .luly 2017. Final Completion 30 Days After Substantial Completion. This proposal only encompasses the item(s) specifically outlined above, as detailed in subcontractor proposals attached, and does not include any other items, whether stated or inferred, in any other documents. The terms set forth in this proposal shall have precedence over any other agreement and this proposal shall be included in any modification agreement. Respectfully Submitted, Ken Bygler Project Manager I I ;' '. __ Industrial • Commercial • Institutional • Utility Established 1985 MEMORANDUM TO: Board of County Commissioners From: Sheryl Graham Acting County Administrator Date: May 25, 2017 RE: Change Orders Attached is a proposed Change Order #1 Pedro Falcon Contractors, Inc, Stock Island Fire Station HVAC Improvements, for a time extension of 44 days. The date of Substantial Completion as of the date of this Change Order therefore, is July 07, 2017. According to Ordinance 026 -1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners at least 24 hours prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. Pri t Name SG /gg MONROE CouNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: Big Pine Shade Structure Retrofitting and New Bocce Courts INITIATION DATE: 0511 0/2 01 7 TO CONTRACTOR: Pedro Falcon Electrical Contractors, Inc. d/a/a Pedro Falcon Contractors, Inc. CONTRACT DATE: 04/1212017 The Contract is changed as follows: The original (Gqq!r q,qqrj1) (Guaranteed Maximum Price) ................... .... ....... ..... . ,$184,820.00 Net change by previously authorized Change Orders .......................... ....... ­. . .... ..$o The (Guaranteed Maximum Price) prior to this Change order was. $184,820.00 The (Contract Sum) (Guaranteed Maximum Price) will be (increasqd �) ( d ecreas ed ) The new (!��on tr c S (unchanged) by this Change Order .. .$2,249.00 T! _(Guaranteed Maximum Price) including this Change Order is— .$187,069.00 —A.4 u --L The Contract T jine will be (increased) (decreased) (L1qqqjL&qd) by- ... .... Q The date of Substantial Completion as of the date of this Change Order is- 8/14/2017 Detailed description of change order and justification: The clay surfai e of mo Bocce Courts is bein maintenance costs, .......... . . . .......... . . This_qhange rri r is less than 9. 22 % of the gric ir . ..... p Not valid uqLl ned b . �v Owner . Architect (if applicable ,and Contractor �i - ARCHITECT: CONTRACTOR: DIRECTOR PROJECT MANAGEMENT Date 42 Date Date 1 17 COUNTY/ASSISTANT ADMINISTRATOR: .5'/Y K6vin,Wllson Christine Hurley W1 PIIJII;1111�111 jiiiiii • 1- Change Order was not included in the original contract specificatIons. Yes E No ❑ If Yes, explanation: The has requested a change in the type and color of clay which will provide a better playing surface as well as reduced maintenance over the life of the courts. * Change Order was included in the original specifications. Yes 0 No 0 6111� If Yes, explanation of increase in price: 9 Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes El No ER i,-' M. V • Project architect approves the change order. Yes 0 No ❑ If no, explanation of why, -- Change Order is correcting an error • omission in design document, Yes []No Z pip 111.11" 1 11 li�ilillill�ilillillI 1111 1 iiiii 111111�11111�111 From: Ken Bygler <kenb@pedrofalcon,com> Sent: Tuesday, May 9, 2017 3:23 PM To: sanders-steven Cc- Wilson-Kevin; Rivera-Chris Subject: RE: BPK Shade and Bocce - Trex Board Color Selections Attachments: Trex Color Selection.pdf Steve, We priced the project competitively with Har-Tru Green Fast-Dry Bocce Court Surfacing (green is the original color installed years ago) as it was not specified for color and this material meets the specs. The Har-Tru type only comes in green. 31160 Ave C Big Pine Key, Florida 33043 Office: 305-872-2200 Ext. 28 Fax: 305-872-2219 11 Cell: 305-731-6978 lig �,, mA ta From: sanders-steven [M,a,ijk �S ven rjr ty Cq�in_ L, Gpy] Sent. Tuesday, May 09, 2017 2:00 PM To: 'Ken Bygler' Cc: Wilson-Kevin; Rivera-Chris Subject: RE: BPK Shade and Bocce - Trex Board Color Selections Ken, My last E-mail did not have clear enough direction. In answer to your question about the color of the Trex board. The County would like the Trex board's to as closely match the color of the clay that is to be installed. If a clay color has not , Ken B From: Denise Pierce Beam Clay /Partac Peat Corporation 'denise@partacmm` Sent: Fridoy, March ns.zoz7a:64Pw To: kenb@pedmfa|cnn,om Subject: Bocce Court Surfacing delivered to Big pine Key, FL 33043 Attachments: 2 BOCCE COURT soRFAomapdf Nenuygler Pedro Falcon Contractors, Inc. 3116O Ave [ Big Pine Key, FL33O43 305'872'2200x28 Dear Ken: rH4mx You for requesting recommendations for surfacing s— 12' x 64' (3,840 SF) bocce courts in Big Pine Ney, Fl 3 3043. Natural clay makes the best bocce court surface but is difficult to install and maintain at optimal playing tM conditions. For municipal or residential courts, unless you're really into maintaining clay courts, we strongly recommend "Fast-Dry" courts, as they are so much easier to install and maintain at optimal conditions that duplicate a properly L) maintained natural clay court. Plus they are less expensive. CD FAST-DRY BOCCE COURT SURFACING comes in gO |b. bags in Green or Red and only needs to be installed 1'1/4''thick (which compacts to V thick) over a firm drainage base of 3/4" minus or 3/8" minus crushed stone (with fines so that it compacts yet drains) covered with approximately 112"of stone dust. Tu install Fast-Dry Bmcmecou,tsurfacinQ:snneod screed or rake level, uniformly moisten, roll with a hand roller filled with water and broom smooth. Ready for play. You requested a quote ona4pallets � � (B4O-80|b�ba@p>� Fnraf|nishe�surfacedcp�hof1'�"ofFa�mn/BocpeCnurt E Surfacing (1.875" will compact down to the requested 1-112"), for this job we estimate that you would require a ppmximate|yGOO — oo |b. bags of material (uns bags on za full pallets), You may want to take advantage of the tM truckload freight rate and order the extra pallet at this time to have on hand for future touch-ups. (Thefreight rates are good for mnmzf pallets per load uro total vf30 pallets, you would just need u, add the cost mf the extra bogs./ L) VVe have 3 options: 840 oo |b. bags HAR-TRU1 GREEN Fast-Dry Bocce Court Surfacing @ $7.59/bvgon ua pallets from the vA plant = $6 plus $7 freight (I truckloads) — you would need to have a forklift on-site to off load these pallets � �p $13 delivered, or 84O(8V|b.) bags NORTHEAST' GREEN Fast-Dry Bocce Court Surfacing @$6.65/ba8pn24 pallets from the VT plant = $5 plus $7.750 freight (2 truckloads) — you would need to have a forklift on-site to off load these pallets = $13,336 delivered, or u4O(oV|h.) bags NORTHEAST' RED Fast-Dry Bocce Court Surfacing @u$8.7s/bagnnz4 pallets from the VT plant = $7.3SO plus $7.7SO freight (2 truckloads) — you would need to have a forklift on-site oo off load these pallets =$15,100 desired weight. Ships in two pieces, minor assembly required. Wt. 45 lbs. (empty), 200 lbs. (full) @ $275 plus shipping $66.75 r $341.75 delivered. Attached is our BOCCE COURT catalog. Instructions for building and maintaining a Fast -Dry Bocce Court are on page 2. HAR -TRUO GREEN and NORTHEAST® GREEN are both greyish green with the HAR -TRU® GREEN being a little darker. NORTHEAST® RED is a burgundy red. If you would like to order, you can prepay by check or credit card (MC, VISA, Discover, AX). We add a 3.5% convenience charge to all credit card payments. If you prefer to pay by credit card, please let me know and we'll send you an itemized authorization form to fill out and fax back. Please let me know if you would like samples, have any questions, or if we can help further Sincerely, Denise Denise Pierce Sales I Tradeshow Coordinator PARTAC PEAT CORPORATION One Kelsey Park Great Meadows, NJ 07838 800.247.BEAM [2326], 908.637.4191, Fax 908.637.8421 wwv+ B0amCia I WwwRart t.cor Your "One -Stop Source" for America's Baseball & Sports Turf Surfaces & Suppliesl Prices subject to change and availability plus shipping. U A " �'I MEMORANDUM TO: Board of County Commissioners From: Acting County Administrator Date: May 26, 2017 RE: Change Orders Attached is a proposed Change Order #1 Pedro Falcon Electrical Contractors, Inc., Big Pine Shade Structure Retrofitting and New Bocce Courts. The Contract Sum will be increased $2,249,00. The date of Substantial Completion as of the date of this Change Order is August 14, 2017. According to Ordinance No. 004-1999 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners at least 24 hours prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. : Signature Acting County Administrator a mum. of TO CONTRACTOR: Sea Tech of the Florida Keys, Inc 131 Palomino Horse Trail Big Pine Key, Florida 33043 The Contract is changed as follows: CONTRACT DATE: June 15, 2016 Contractors Change Order Request: 5 The original (Contract Sum) (Guaranteed Maximum Price) .............. ..................$1,538,612.00 Net change by previously authorized Change Orders ....... ............................... $ 26,942.15 The (Contract Surn (Guaranteed Maximum Price) prior to this Change order was..$1,565,554.15 The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged by this Change Order..$00.00 The new (Contract Sum l (Guaranteed Maximum Price) including this Change Order $00.00 The Contract Time will be (increased) (decreased) (unchanged) by ......................90 Days The date of Substantial Completion as of the date of this Change Order is ....... August 18, 2017 Detailed description of change order and justification: 1 .� r r • MMMF V ► ,A This changg Qrder is O.O of the on inal contract rice. ARCHITECT: CONTRACTOR: PROJECT MANAGEMENT: COUNTY /ASSISTANT ADMINISTRATOR: 94 Date Date Change Order Attachment per Ordinance No. 004 -1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ *-*Mmag �..! :... y i. dl u': -.. ... •':. •:° ! 1. R.§ • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater).Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes []No Should a claim under the applicable professional liability policy be made? Yes ❑ No �l Explain: May 30, 2017 Attn: Dan Bensley Monroe County PWD 1100 Simonton St Key West, FL 33040 Re: MCSO HVAC Upgrades Subject: Time Extension as E W tM Dear Mr. Bensley, Sea Tech is requesting a ninety (90) day no cost time extension to our contract. There have been several delays in the installation of Chiller #1. We have also included in the contract CD CO #03 — Replace the housing, gears and fans in the existing cooling towers, this work cannot be scheduled with the subcontractor until 8JUN2017 and resulted in extending the overall duration at the detention center. These delays will result in a substantial completion date of 18AUG2017. as Sea Tech has every intention of accelerating the work progress to reduce the time indicated on the project schedule. Please advise if you need additional information. I may be as reached at (305) 872 -0888. Sincerely, L Ryon LaChapelle Project Manager