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Item J1
BOARD OF COUNTY COMMISSIONERS C ounty of M onroe A(I Mayor George Neugent, District 2 Ile Florida Keys 4� �� � m i =U, Mayor Pro Tem David Rice, District 4 l Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting June 21, 2017 Agenda Item Number: J.1 Agenda Item Summary #3077 BULK ITEM: Yes DEPARTMENT: Sheriffs Office TIME APPROXIMATE: STAFF CONTACT: Tamara Snider (305) 292 -7090 N/A AGENDA ITEM WORDING: Approval of a Memorandum of Understanding (MOU) between the Monroe County Sheriff's Office and Monroe County Board of County Commissioners to apply for reimbursement of funds from the Urban Area Security Initiative (UASI) FY 2016 Grant / Homeland Security Office of Domestic Preparedness with the City of Miami - Memorandum of Agreement Number 17- DS- V9- 11 -23 -02 -346, by which the City of Miami sub - granted $95,691.41, of which $47,845.71 was to be given to Monroe County Sheriff's Office for the purchase of equipment approved by the granting agency as well as other items. ITEM BACKGROUND: This item is a companion item to an April 2017 agenda item. In the April 2017 (Emergency Management) agenda item, the County entered into a Memorandum of Agreement with the City of Miami for acceptance of funds through the FY 2016 Urban Area Security Initiative (UASI) grant program. This item now approves the Memorandum of Understanding (MOU), whereby the County will transfer 50% of the funds obtained from the UASI grant program to the Sheriff's Office and makes the Sheriff's Office contractually responsible for compliance with all the terms and conditions of the MOA with the City of Miami. The transaction will be reported on FY16/17 for both the Sheriff and the BOCC. PREVIOUS RELEVANT BOCC ACTION: Back on April 26, 2017 the BOCC entered into a Memorandum of Agreement through the Urban Area Security Initiative (UASI) Grant Program for FY 2016. The agreement was between the City of Miami and Monroe County. The BOCC met on March 15, 2017 and approved the grant document. CONTRACT /AGREEMENT CHANGES: Purchase Law Enforcement Equipment - Grant Funding STAFF RECOMMENDATION: Approval DOCUMENTATION: UASI 2016 Memorandum of Understanding Agreement - Sheriffs Signature Only Executed City of Miami & Monroe County BOCC MOA, Attachment A, Part 1 EM BOCC Agenda Packet for 2016 UASI Funding, Attachment A, Part 2 FINANCIAL IMPACT: Effective Date: 04/26/2016 Expiration Date: 06/30/2018 Total Dollar Value of Contract: $47,845.71 Total Cost to County: $0.00 Current Year Portion: Budgeted: Yes Source of Funds: FY 2016 UASI CPI: NO Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: $47,845.71 County Match: $0.00 Insurance Required: No Additional Details: If yes, amount: REVIEWED BY: Cynthia Hall Budget and Finance Maria Slavik Kathy Peters Board of County Commissioners Completed 06/05/2017 2:20 PM Completed 06/05/2017 2:25 PM Completed 06/05/2017 2:26 PM Completed 06/06/2017 3:43 PM Pending 06/21/2017 9:00 AM MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING is made and entered into this day of , 2017, by and between the Monroe County Board of County Commissioners, a political subdivision of the State of Florida, whose address is1100 Simonton Street, Key West, Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office, hereinafter referred to as "SHERIFF." WITNESSETH WHEREAS, the U.S. Department of Homeland Security Office for Domestic Preparedness has awarded a grant to the State of Florida Division of Emergency Management through the FY 2016 Urban Area Security Initiative (UASI), and WHEREAS, the State of Florida Division of Emergency Management has awarded a subgrant of these funds to the City of Miami through a federally- funded subgrant agreement, and WHEREAS, the COUNTY entered into a Memorandum of Agreement with the City of Miami, Agreement Number 17- DS- V9- 11 -23 -02 -346, by which the City of Miami sub - granted the sum of ninety -five thousand six hundred ninety -one dollars and forty -one cents ($95,691.41), of which forty -seven thousand eight hundred and forty -five dollars and seventy -one cents ($47,845.71) was to be given to Monroe County Sheriff's Office for the purchase of equipment approved by the granting agency as well as other items, and WHEREAS, the COUNTY has determined that the public would be best served by providing the SHERIFF's office their portion of the forty -seven thousand eight hundred and forty - five dollars and seventy -one cents ($47,845.71) in funding to purchase law enforcement, as well as other equipment (i.e.; interoperable communications equipment, etc.) approved by the granting agency in accordance with the COUNTY'S agreement with the City of Miami, NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the SHERIFF agree as follows: 1. TERM - The term of this Agreement is from April 26, 2016, through June 30, 2018, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - The SHERIFF will purchase equipment as outlined in the COUNTY'S Memorandum of Agreement with the City of Miami, attached as Attachment A and made a part hereof. 3. OWNERSHIP — The SHERIFF will retain ownership of the approved equipment and will maintain the items on the Sheriff's inventory. 4. FUNDS - The total project budget to be expended by the SHERIFF in performance of the services set forth in this agreement shall be the total sum of $47,845.71. The total sum represents one -half of the federal grant support in the amount of $95,691.41 and matching funds in the amount of $0.00. All funds shall be expended in accordance with the grant agreement. 5. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled "Memorandum of Agreement for Participating Miami UASI Grant 2016 Agency" and all Monroe County Sheriffs Office — MOU UASI FY 2016 Page 1 of 3 laws, rules and regulations relating thereto are incorporated by reference (Attachment A) and the Monroe County Sheriff's Office shall comply with all of the terms and conditions outlined in Attachment A, including but not limited to compliance with 2 CFR section 200 of the Code of Federal Regulations. 6. BILLING AND PAYMENT - The SHERIFF shall render to the COUNTY, after purchase of the equipment, an itemized invoice properly dated, describing the equipment purchased, the cost of the equipment, and all other information required by the COUNTY for reimbursement. Upon receipt of appropriate documents the COUNTY shall reimburse the SHERIFF for the said expenditures. 7. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF after the SHERIFF has received notice of termination. In the event there are any unused grant Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such funds as the COUNTY directs. 8. NOTICES - Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY Monroe County Administrator 1100 Simonton Street Key West, FL 33040 ME , Director Monroe County Emergency Management 490 63 St., Suite 150 Marathon, FL 33040 FOR PROVIDER Monroe County Sheriff Richard A. Ramsay 5525 College Road Key West, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 9, UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the C ity of Miami cannot be obtained or cannot be continued at a level sufficient to allow for the .0 services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the SHERIFF at its address specified above. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF after the SHERIFF has received notice of termination. 10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, Monroe County Sheriffs office— MOU UASI FY 2016 Page 2 of 3 ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF receives notice of material breach, it will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 11. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 12. ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA M Fo-. M Mayor /Chairman MONROE COUNTY SHERIFF'S OFFICE 91 Tit Monroe County Sheriffs Office — MOU UASI FY 2016 Page 3 of 3 DANIEL ALFONSO City Mmagcr Attachment A, Part 1 cl I r ' Jeff Manning w jAp 4•0 631d St Ocean, Suite 150 Maraf hon, FL 33050 1390 -OWN'T^ • M iTA rill 151 5 zmu� M WWWRO&W�' IVA�m Per the MOA, all reimbursement packages sholl be submitted no later than June 3 , 0 11-, , 2018, along with the proper backuip documentation. Please refer to the project title and its identification niumber, Should you have any questions concerning this document, please contact me of (305) -fl&5429 or via email kkgL��mi Q 02Q-Q�- Kristin J r r ahl Urban Area Security Initiative f%' DEPARTMENT OF FIRE-RESCUE / Division orErnergency Managemew 444 SM, 2' Amme, 10' 111 Miami, FL 33 110 " (305) 416-5439 RIN";L-1 1 V;TA*1Z_K11 M 1111W, I k I III W A W&VII-9 iAr*T1Tr1T_TO_=1% Agreement Number: 17-DS-V9-11-23-02-346 FAIN Number: EMW-2016-SS-00092-S01 CF DA *: 97,067 D (the Tarticipating Agency"). Mill ;111!1111111 1111111 1 11!�!11 1 11111 1 1 1 1! 1 qp Ell I 1� p Grant Program 2016; and ITAEREAS, as the ISDHS requires that the urban areas selected for funding take a regional .nvolve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencie% and WHEREAS, the 2016 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements', and WHEREAS, the City Commission, by Resolution No./ 0 adopted on 10 2016, has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami; and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through thZ Urban Area Working Group process to enhance Miami and its surroundin(udsdictions abiIiLYaQ_rF&nond to a terrorist threat ■ act. A, This Agreement delineates responsibilities of the Sponso6ng Agency and the Participating Agenci'm for activities under the UASI Grant Program 2016 which was made available by the U.S. Departme of Homeland Security and the State of Florida Division of Emergency Management (FDEM). i Mr-UmNIT-Em�- �Fgrw- B. No provision in this Agreement limlits the activities of the Urban Area Working Group or its Sponsorin_# Agency in performing local and state functions. RNR92TZT�11 � X Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of 10 and/or catastrophic economic loss management of resources (including systems for classifying typ of resources); qualifications and cerfification; and the collection, tracking, and reporting of incide information and incidett resources. B, Core County: The County within which the core city is geographically located, The core city is the City of Miami. D -Aational Incident Management System (NI approach for federal, state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or 115 complexity. To provide for interoperability and compatibility among Federal. State, and local capabilities, the NI MS will include a core set of concepts, principles, terminology, and technologies covering the incident command system, multi-agency coordination systems; unified command and training. D) E_ Urban Area Working Group (UAWG) The State Administrating Agency Point of Contact (SAA PCIC) u_ must work through, the Mayor/CEOs from all other jurisdictions within the defined urban area to identify P from these jurisdictions to serve on the Urban Area Working Group. The Urban Area D Working Group will be responsible for coordinating development and implementation of all program CD N Fi Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/coun ties or with which the core city or county/counties have established formal mutual aid A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibili6es of the Sponsoring Agency. B. Coordinating with named counties and cities, with the respective State Administrative Agency, and with the FDEMI and ILISDHS. C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Ho egy. D. Ensuring the participation of the following critical players in the assessment and strategy development process'. law enforcement, emergency medical; services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, illillill iffliffill Ill BIMINI 1 F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1 of MOA". 21� :�; i MODMEM I H. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit #1 of MCA". A, Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in the UASI Grant Program 2016 Agreement. C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchas-&� of equipment • services as stipulated in 'Exhibit #1 • MOA". 9EMOVITMO M E, Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn guide development of an Urban Area Homeland Security Strategy, F. Ensuring the participation of the fol,lowing critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, lum. 111!1:1111�1�gi N I M=- H. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1 of IAOA" T!m I' 111.1". MIMI 011 -33213M J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in "Exhibit #1 of MOA". 11 K. Inventory of the equipment obtained from the UASI Grant Program 2016, as identified in 'Exhibit #2 of MOK, shall be maintained and be made available for onsite monitoring upon request by the L. If the Participating Agency is incapable of staffing or maintaining the equipment obtained from the UASI Gran:t Program 2016, as identified in "Exhibit #2 of MOA the Participating Agency shall notify the Sponsoring Agency and such equipment may be made available or transferred to another PMM M— All equipment obtained from the UASI Grant Program 2016, as identified in "Exhibit #2 of MOA", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, certifications, licenses, insuring of equipment and personnel, and! r =r NMME��� 1;l111j1!11 jipji�;Iil I iijl�l�jjilll 3039��^ 8 i The Participating Agencies will provide finanicial and performance reports to the sponsoring agency r a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State azmfl�� I !!�Jll��Ijmjliii;lii li!!'�Iyp�ll This is a reimbursement grant that requires the Participating: Agencies to purchase, receive, and it invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same 44 !r *r^� 11 X A. Financ:iai and Compliance Audit Report Recipients that expend $300,000 or more of Federal funds during their fiis,cal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U�.S. General Accounting Office C. Financial Status Reports are due within 7 days after the end of each calendar quarter. A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in 'Exhibit I of MOA". M :1 IMEMEMITZ=1 All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as identified in "Exhibit 2 of MOA". Vill. CONDITIONS, AMENDMENTS, AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant f] employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and obligations under this Agreement, Any provision of this Agreement later found to be in conflict with Federal law or regulation, or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect. This Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no 2 R This +£!© shall be considered the »< _»d complete agreement between the undersign parties, and shall supersede any prior Memorandum of Agreement among the par written or oral, A* ; 0 0 WKOM.M27Swz M. !-.a PWOUT&I City Atto ' mey ( 'L' Name Kevin Madok JJ BY: »> FID M 59-6000749 DUNS: 073876757 ? # /f M" I i I {� m? \ \,c \ /�\� �`/ 7 °/q � Assistant County Attorney, M F _ Attachment A, Part 2 1 1 T-1 C.9 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor George Neugent, District 2 The Mon& Km Mayor Pro Test David Rice, District 4 Danny L. Kolhage. District I Heal tier Carruthers, District 3 fD Sylv ia ; . Murphy, District 5 M= MW • AGENDA ITEM WORDING- Approval of a UASI FY 2016 Memorandum of Agreement with the City of Miami, concerning a United States Department of Homeland Security Office of Grants and Training grant, through the State of Florida Division of Emergency Management sub-grant agreement # 17-DS-V9-11-23-02-346, in. the amount of $95,691.41 with no county match required; and authorization for the County Administrator to execute any other required documentation. in relation to the application process and execution of the agreement. ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants & Training (OG&T), through the State of Florida, Division of Emergency Management, has sub- granted the Urban Area Security Initiative (UASI) Grant Program, FY 2016, to the City of Miami in the amount of $5,158,500.00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond, and recover from threats or acts of terrorism. Monroe County is receiving $95,691,41, and funds should be distributed as follows: Monroe County Emergency Management $95,691.41. PREVIOUS RELEVANT BOCC ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08, UASI FY09, UASI FY 10, UASI FY 11, UASI FY 12, UASI FY 13, and UASI FY 14, and UASI FY 15 were approved on the March 15, 2006, May 11, 2007, March 19, 2008, January 20, 2010, January t9, 2011, February 15, 2012, January 16, 2013, November 20, 2013, March 19, 2014, and May 20, 2015 April 20, 2016 BOCC meetings respectively CONTRA CT /AC REENIENT CHANGES: N/A STAFF RECOMMENDATION.- Approve MOA concerning UASI FY16 Gram award. A revenue futid needs to be established by the Office of Management and Budget. DOCUMENTATION- Packet Pg. 1720 1.A1 0'1 -Monroe County MOA Agreement and Miami Resolution 2.016 UASI Budget (DSOC App w Rdan) FINANCIAL IMPACT: Effective Date- N01'APPLICABIan Expiration Date: June 30' 2018 Total Dollar Value of Contract- $95,691.41 Total Cost to County. 0 Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts* Revenue Producing: Grant: $95,691.41 County Match: 0 Insurance Required: 0 Additional Details: YES If yes, amount- $95,691.41 James Callahan Completed 02024/2017 9:37 AM Cynthia Hall Completed 02/27/2017 8:49 AM Budget and Finance Completed 02127/2017 3:05 PM Maria Slavik Completed 02/28/2017 7:30 AM Kathy Peters Completed 02/28/2017 11:08 AM Board of County Commissioners Pending 03015/2017 9:00 AM 71 t PacnketPg. 1721 mz��W Agreement Number: 17-DS-V9-11-23-02-346 FAIN Number: EMW-2016-SS-00092-S01 ro�. .- , This Agreement is entered into this day of _, 2016, by and between the City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency) and Monroe County (the "Participating Agency"). WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing financial assistance to the Miami urban area in the amount $5,158,500 dollars through the Urban Area Security Initiative (UASI) Grant Program 2016; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2016 and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and WHEREAS, the 2016 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements, and WHEREAS, the City Commission, by Resolution No. _, adopted on 2016, has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami; and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. I pnrkpt Pn 9 Packet Pg. 1722 [:C.Lg.a7 MKRTH�' A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2016 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management (FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. TJ&'1OL9]!iEP A. The provisions of this Agreement apply to UASI Grant Program 2016 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction, B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions, A. Critical Infrastructure. Any system or asset that if attacked would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. B. Core County: The County within which the core city is geographically located. The core city is the E. C. UASI Grant Program 2016: The UASI Grant Program 2016 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment, training, planning, and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2016 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The funding will provide assistance to build an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism for the selected urban areas. D. National Incident Management System (NIMS): This system will provide a consistent nationwide approach for federal, state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or 2 Pa cket Pg IM"I ' , 1723 _ complexity. To provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system; multi-agency coordination systems; unified command and training. E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POG) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment, strategy development, and any direct services that are delivered by the grant. F Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements. A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities, with the respective State Administrative Agency, and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Homeland Security Strategy. D. Ensuring the participation of the following critical players in the assessment and strategy development process. law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Homeland Security Strategy and submit to the SAA POC, F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1 of MOX G. Ensuring satisfactory progress toward the goals or objectives stipulated in 'Exhibit #1 of MOA". I 3 Packet Pg. 1724 I C.9.a H. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit #1 of MO'. I. Submitting required reports. A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in the UASI Grant Program 2016 Agreement, C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchases of equipment or services as stipulated in "Exhibit #1 of MCA'. D. Complying with all UASI Grant Program 2016 requirements as stipulated in "Exhibit #1 of MOA" E, Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Homeland Security Strategy. F Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area Homeland Security Strategy. H. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1 of MOA". 1. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit #1 of MOA". J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in 'Exhibit #1 of MOA", 71 4 Packet tP Pa. 205 c 1 P acket Pq. 1725 J.1.0 K. Inventory of the equipment obtained from the UASI Grant Program 2016, as idented in "Exhibit #2 of MOA', shall be maintained and be made available for onsite monitoring upon request by the Sponsoring Agency, DEM, and/or DHS by trained personnel on such equipment. If the Participating Agency is incapable of staffing or maintaining the equipment obtained from the UASI Grant Program 2016, as identified in 'Exhibit #2 of MOO, the Participating Agency shall notify the Sponsoring Agency and such equipment may be made available or transferred to another Participating Agency ONLY with the Sponsoring Agency's approval in writing. M, All equipment obtained from the UASI Grant Program 2016, as identified in "Exhibit #2 of MOA", is the sole responsibility of the receiving agency, This includes, where applicable, maintenance, replacement, training on equipment, certifications, licenses, insuring of equipment and personnel, and compliance with intra-agency auditing requirements. A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency, 13, The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida as stipulated in "Exhibit #1 of MESA ". C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768,28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract, E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. 5 Packet Pg. 1726 i ----------------- -- A. Financial and Compliance Audit Report. Recipients that expend $300,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office & The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASI Grant Program 2016 assistance for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 7 days after the end of each calendar quarter. A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in 'Exhibit 1 of MOK. D. Submit progress reports to describe progress to date in implementing the grant and its impact on 14 homeland security in the state. C N E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as identified in "Exhibit 2 of MOA", Vill. CONDITIONS, AMENDMENTS, AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for C employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all W obligations under this Agreement. E B. Any provision of this Agreement later found to be in conflict with Federal law or regulation, or V invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by .4 that law or regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified, to the address of the parties' signatory executing this contract. 6 P111 oket P .2 7 c LP a c kee: �tP�g. 1 7 2 7 D. This Agreement shall be considered the full and complete agreement between the undersigned parties, and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. E. This Agreement will end on June 30, 2018, unless otherwise extended, by a written amendment duly approved and executed prior toJune 30, 2018, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability tn conform bo pno#aduoeo, training and equipment standards as prescribed by the EIRTME MN Todd B. Hannon City Clerk NctorieK6ndez City Attorney THE CITY OF MIAMI, amunicipal Corporation of the State of Florida Daniel J- Alfonso City Manager APPROVED ABTOINSURANCE Ann-Marie Sharpe, Director Department of Risk Management h � Packot P . 208 Pack 1728 F J.1 .c C.g.a Name: Title: TITLE: Is LAMM MORM 2-26-2017 Assistant County Attorney, Monroe County Attorney's Office 71 � t .29 P acket P 0 c 0 p a c Packet Pg. 1729 I Contract Number: , 'Exhibit 91 of Nernorandurn of Agreement (MOA)" FEDERALLY-FUNDED SUB-AWARD AND GRANT AGREEMENT 2 C.F.R, §200.92 states that a "sub-award may be provided through any form rf legal agreement, including an agreement that the pass-through entity considers a contract." As defined by 2 C.F.R, §200,74, "pass-through entity" means "a non-Federal enflO/ that provides a sub-award to a sub - recipient to carry out part of a Federal program.* As derived by 2 C.F.R. §200.93, "Sub-Recipient' means "a non - Federal entity that receives a sub-award from a pass-through ent.tcy to carry out part of a Federal program.' As defined by 2 C.F.R. §200,38, 'Federal award' means "Federal financial assistance that a non-Federa9 entity receives directly from a Federal awarding agency or indirectly from a pass-through entity,' As defined by 2 C.F.R. §200.92, 'sub-award" means "an award provided by a pass-through entity to a sub- recipient for the sub-recipient to carry out part of a Federal award received by the pass-through entity," The following information is provided pursuant to 2 C.F.R, §200331(a)(1); Sub-Recliplent's name: Sub-Rec;pipart's unique entity identifer: Federal Award Identificatlon Number (FAIN): Federal Award Date: Sub-award Period of Performance Start and End Date! Amount of Feder Funds ObIlgated by this Agreement: Total Amount of Federal Funds Obligated to the Sub-Recipient by the pass-through entity to include this Agreement: Total Amount ref the Federal Award committed to the Sub-Recipient by the pass-through entity: Federal ahard project description (see FFATA): Name of Federal awarding agency: Name of pass-through entity: Manac L ement _ Contact information for the pass-through entity: City of Miami 07222079j - ENW-2016-S5-0092-S01 0910112016 Date oaf Execution - 12/31L2116 5j 58,500, $12,127.499.99 $5 1158 x00,00 5___ see _AdLqj_g_1 ,A �r ment �Artdea EM 2016 -SS- 00092 -SO 1 Qepj. of Homeland SerLlHtV FL. Div, of Emergency 2555 Shumard Oak Boulevard Catalog of Federal Domestio Assistance (CFDA) Number and Name: Whether the award Is R&D: Indirect cost role for the Federal award: Tallahassee, FtcCida 32311 97.067 Homeland Security Proaram NQ',N/A) 26.21 Packet Pg. 1730 C3 b THIS AGREEMENT is entered Iwo by the State of Florida, Division of Emergency Managernent, with headquarters In Tallahassee, Florida (hereinafter referred to as the "Division"), and City of Miami, (hereinafter referred to as the "Sub-Recipient"). For the purposes of this Agreement, the Division serves as the pass-through entity for a Federal award, and the Sub-Recipient serves as *the recipient of a sub-award, THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Sub- Recipient represents that it is fully qualified and eligible to receive these grant Funds to provide the services identified herein; B. The State of Florida received these grant funds from the Federal government, and the Division has the authority to SUbgrant these funds to the Sub-Recipient upon the terms and conditions outlined below; and, C. The Division has statutory authority to disburse the funds under this Agreement, THEREFORE, the Divislon and the Sub-Recipieni agree to the following: (1) APPLICATION OF STATE LAW TO THIS AGREEMENT 2 C,F,R §200.302 provides: "Each state must expend and account for the Federal award In accordance with state laws and procedures for expending and accounting for the state's own funds." Therefore, section 215.971, Florida Statutes, entitled " gregm A Qnts funded with federal or state assistance ", applies to this Agreement, (2) LAI /S RULES REGULATIONS AND POLICIES a. The Sub-Recip!ent's performance under this Agreement is sub to 2 C,F.R, Par 200, entitled "Uniform Administrative Requ rements, Cost Principles, and Audi[ Requirements for Federal Awards." b, As required by Section 215,971(l), Florida Statutes, this Agreement includes: 1, A provision specifying a scope of work that clearly establishes the tasks that the Sub-Recipient is required to perform. ti. A provision dividing the agreement into quantifiable units of deliveraoles tha must be received and accepted in writing by the Division before payment. Each deliverable must be directly related to the scope of work and specify the required minimum level of service to be performed ,and the criteria for evaluating the successfut comp�etion of each deliverable. iii. A provision specifying the financial consequences that apply if the Sub- Recipient fails to perform the minimum level of service required by the agreement, M A provision specifying that the Sub - Recipient may expend funds only for allowable costs resulting from oblIgations incurred during the specified agreement period. V A provision specifying that any balance of Qnobligated funds which has been advanced or paid must be refunded to the Division. 19 I Packet Pa. 211 1 Packet Pg. 1731 F J.1 .c - 1 L_Lg,b J Vi. A provision specifying that any funds paid in excess of the amount to which the Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the Division, c, In addition to the foregoing. the Sub-Recipient and the Division shall be governed by all applicable State and Federal laws, rules and regulations, including those identified in Attachment C, Any express reference in this Agreement to a particular statute, rule, or regulation in no way implies tha_ no other statute, rule, or regulation applies. (3) CONTACT a. in accordance with section 215.971(2), Florida Statutes, the Division's Grant Manager shall be responsible for enforcing performance of this Agreement's terms and conditions and shall serve as the Division's liaison with the Sub-Recipient. As part of inisther duties, the Grant Manager for the Division shall: 1. Monitor and document Sub - Recipient performance and, ii. Review and docum6nt all deilverables for which the Sub-Recipient requests payment, b, The Division's Grant Manager for this Agreement Is: 2555 Shumard Oak Boulevard Jailahassee, Florida 32399-2100 Telephone (850)488-3133 Fax; (850) 222-8689 Email: Mi.chael.Davrdem.m i,orida.corr, c, The name and address of the Representative of the Sub-Recipient responsible for the administration of this Agreement is Chief Pete Gomez 444 SW 2 rd Avenue, 10 Fir Miami, FL 33130 Telephone: 305-416-5402 Fax: 305-569-4070 Email: pgo.mezemiaMigqvtom d. In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be provided to the other party, K Packet Pr, .212 Packet Pg. JAX 9.` (4) TERMS AND gOLLQITIQNS This Agreement contains all the terms and conditions agreed upon by the parties. (5) EXECUTlON This Agreement may be executed in any number of counterparts, any or.e of which may be taken as an original. (6) MODIFICATION Either party may request modification of the provisions of this Agreement, Granges which are agreed upon shat! be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. (7) SCOPE OF WORK, The Sub-Recipient shall perform the work in accordance with the Budge' and Scope of Work, Attachment A and B of this Agreement. (8) PERIOD OF AGREEMENT This Agreement shall begin upon execution by both parties and shall end on December 31, 201 unless terminated earlier In accordance with the provisions of Paragraph (17) of this ic Agreement. Consistent with the definition of "period of performance" contained in 2 G.F.R. §200,77, the terrn "period of agreement' refers to the time duIijng which thg 8.0--ReOpient "may Jf1p ur.ngw Q � _Wig?JtQn5 to carry out the work authorized under'" this Agreement. In accordance with 2 C.F,R, §200.309, the Sub- Recipient may receive relmbursement under this Agreement only for 4 allowable costs incurred during the period of performance," In accordance with section 215971(1)(d), Florida Statutes, the Sub-Recipient may expend funds authorized by this Agreement 'only for allowable costs resulting from obligations a. This is a cost - reimburse rent Agreement, subject to the availability of funds, b. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with either Chapter 216, Florida Statutes, or the Florida Constitution. c, The DIvislon will reimburse the Sub - Recipient galy for allowable costs incurred by the Sub-Recipien In the successful completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined In Attachment A and B of this Agreement ("Budget and Scope of Work"). The maximum reimbursement amount for the entirety of this Agreement is $5,168,500,00. d, As required by 2 G.F.R. §200,415(a), any request for payment under this Agreement must include a certification, signed by an official who is authorized to legaUy bind the Sub which reads as follows: 'By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award, I am aware that any 4 L PacketPa.213 Packet Pg. 1733 �Fo F J.1 .c - 1 L_L9, h_J false, fictitious, or fraudulent itiformation, or the omission of any material fact, may subject me to criminal, cavil or administrative penalties for fraud, false statements, -false claims or otherw'se. (U.S, Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3814' e, The Division will review any request for reimbursement by comparing the tM documentation provided by the Sub-Recipient, against a performance measure, outlined in Attachments A U_ and B, that clearly delineates L The required minlMLM acceptable level of service to be performed, and, D ii, The criteria for evaluating the successful completion of each deliverable, CD T11 f. The performance measure required by section 215.971(1)(b), Flo Statutes, CD C remains consistent with the requirement for a "performance goal", Mich is defined in 2 C.RR, §200,76 as a target level of performance expressed as a tangible, measurable objective, against which actual C CD achievement can be compared." It also remains consistent with the requ'rement, contained In 2 C.F,R. a C'4 V §200MI, that the Division and the Sub-Recipient "relate financ data to performance accomplishments > of the Federal award." a g, If authorized by the Federal Awarding Agency, then the Division will reimburse the E Sub-Recipient for overtime expenses in accordance with 2 C.F,R. §200.430 ("Compensation—personal services") end 2 C.F-R, §:ZOQ,43.1 ("CQ -mpensation —fringe benefits"), if the Sups - Recipient seeks reimbursement for overime expenses for periods when no work is performed due to vacation, holiday, illness, failure of the employer to provide sufficient work, or other similar caise (see 29 U.S.C, §207(e)(2)), then the Division will treat the expense as a fringe benefit, 2 C.F.R. §200,431(a) defines U_ fringe benefits as "allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages," Fringe benefits are aliowable under 'his Agreement as ions as the benefits are reasonable and are required by law, Sub-Recipient-employee agreement, or an CN established policy of the Sub-Recipient, 2 C F.R. §200,431(b) provides that the cost of Pinge benefits in - the form of regular compensation paid to employees during periods of authorized absences from the job, -he such as for annual leave, family-related leave, sick leave, holidays, court leave, milfta leave, administrative leave, and other similar benefits, are allowable if all of the following criteria are met 1. They are provided under established written leave policles,' a ii, The costs are equitably allocated to all related activities, including Federal tM < U awards; and, U W, The accounting basis (cash or accrual) selected for costing each type of 0 leave is consistently followed by the non- Federal entity or specified grouping of employees. W h. If authorized by the Federal Awarding Agency, then the Division will reimburse the Z; Sub-Recipient for travel expenses in accordanceMth 2 C.F.R, §200.474. As required by the Reference as E Guide for State Expenditures, reimbursement for travel Must be in accordance with section 112.061, Florida Statutes, which Includes submission of the claim on the approved state travel voucher, If the Sub- Packet Pq. 2 14 Packet Pg . Recipient seeks noimbmrseme'it for travel costs that exceed the amounts stated in section 112.0G1(S)(6), Florida Statutes ($8 for breakfast$111 for l'unch and Q19 for d)nmer), then the Sub-Recipient must provide documentation that: i The costs are naamonab/eand do not exceed charges normally allowed by tM the Sub-Recipient 'In its regular operations ase result cf the Sub-Rnoipiemt'n written travel policy; and. � 1 Participation of the individual in the travei is necessary to the Federal award. i. The Division's grant manager, onrequired hyoe:<uun 215.971(2)(o). Florida Statutes, D shall reconcile and verJ e p yo||fwnd*r�me!vado�m/no�a||fundaexpend�d�mr|m�ihe�r�m�a�re agreement nNmd CD �� final reconciliation report, f and produce atna|neonnoU L C14 expenditures incurred bythe Sub-Recipient rt CD ] Ae defined by2C,F. R.§2O0.53. the term "improper payment" means orincludes: L. a C CC rw i. Any payment that should nutnm*m been made or that was made inan W 1� >� incorrect amount (including overpayments and underpayments) uode�mha|uUm/y �on�aotme| . ' � CL � ~ ~~ administrative, or other legally applicable requirements; and � y. Any payment toemfmd�glb8e party, any payment for am ineligible good n, � - service, any any . . � � paymentswnema authorized by lsw). any mayment that does not Q:cownl for cr��jg/epP|icable--__ d/scmu1ts.andmnypaymom(mhe,oinmdfio|entur|ochofdonumerxadonprewmntssrmviewerfrmm discerning whether apaymen\ was proper. m� �� �¢U�IO�S U_ a. M, required by 2 C.F,R §200M6, the Federal awarding agency, inspecto General, � the Comptroller General oftheUnKedStatea.ond{haDivision.cxenyuftheiremthorizegnepresenadvea. shall enjoy the right of access to any dooumments.papers, or other records of the Sub-Recipient which are pertinent to the Federal award, in order to make eud|ts, mxom|medonn, excerpts, and transcripts, The right of access also includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of interview and discussion related to such documents, Finally, the right of access Is not limited hothe required retention period but lasts mo long mo the records are retained, b. As required by 2Of.R� §200331(a)(6), the Division, the Chief Inspector General of the State of Florida, the Florida Auditor Genera!', or any of their authorized representatives, shall enjoy the right of access ho any doowmnente,Unanciah statements, papers, cxothnrnacordsof[heSub-Beoipian\ which are oonlilnenthz this Agreement, in order to make aud|tn, axam|nuUoma, emmsrpts, and transcripts. The right of access also includes timely and reasonable access to the Sub-Recipient's personnel for the purpose uf interview and discussion related tm such documents. o. Aa required by2 C.F.R, §2&Q.333. the SO-Recipient shall retain sufficient records to show its compkance with the terms of this Agreement, eowelt as the compliance of ail xubcoMractoraor consultants paid from funds under this Agreement, for a period of ±rge (3) years from the da'e of A Pac at Pg. 215 L FPacket Pg. 1735 F J.1 .c - 1 L_L9.b J submission of the final expenditure report. The follow'ng are the only exceptions to the three (3) year requirement: i. If any litigation, claim, or audit is started before the expiration of the three (3) year period, then the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and finai aclO on taken. J. When the Division or the Sub-Recipient is notified in writing by the Federal awarding agency, cognizant agency for audit, oversight agency for audit, cognizant agency for indirect costs, or pass - through entity to extend the retention paeod. iii, Records for real property and equipment acquired with Federal funds must be retained for 3 years after final disposition. V When records are transferred to or maintained by the Federal awarding agency or pass-through entity, the three (3) year retention requirement is not applicable to the Sub- Recipient. V. Records for program incom, e transactions after the period of performance. In some cases, recipients mus' report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non - Federal en,itys fiscal year in which the program income is earned, vi, Indirect cost rate proposa's and cost allocations plans. This paragraph apples to the following types of Cocurnents and !heir supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular grot,p of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). d, In accordance with 2 C.F.R. §200.334, the Federal awarding agency must request transfe of certain records to its custody from the Division or the Sub-Recipient when it determines that the records possess long-term retention value, e. In accordance with 2 C.F.R. §200.335, the Division must always provide or accept paper versions of Agreement Information to and from the Sub -. Recipient upon request. If paper copies are submitted, then the Division must not require more than an original and two (2) copies. When orlglnai records are electronic and cannot be altered, there is no need to create and retain paper copies, When original records are paper, electronic versions may be subs,'itUted through the use of duplication or other form of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable, f. As required by 2 C.F.R. §200.303, the Sub- Recipient shall take reasonable nleasures to safeguard protected personally identifiable information and other information the Federal awarding agency or the Division designates as sensitive or the Sub-Recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. 0 I Lis I Packet Pa. 216 1 Packet Pg. 1736 I] J.1.c g, Florida's Government in the Sunshine Law (Section 28@.011.FlordaStatutes) provides 'he citizens of Florida with a right of access to governmental proceedings and mandates three, basic reqJrerl (1)mleetings of public boards mcommissions must be open tm the pob reasonable notice ofsuch meetings must be given: and. (8) micutmm of the nmaohnga must be taken and promptly recorded, The mere receipt of public funds by a private ell standing alone, is insufficient to bring that enUtyvvithin the amb|tof 'the open government requirements, However, the Government |othe Sunshine Law applies to private entities that provide services $z governmental agencies and that act on behalf of those agencies inthe agencies' performance of their public duties. |ya public agency delegates the performance ofits public purpose (oa private entity, then, ho the extent 'that p~hmLe entity im performing that public purpose, the Governmert in the SunshIne Law applies, For example, ifmvolunteer fire department provides firefighting services to a governmental entity and uses facilities and equipm*m\ purchased with public funds, then the Government in the Sunshine Law applies to board cf directors for that voluu!eer fire department, Thus, to the extent that the Government in the Sunshine Law applies ho the Sub-Recipient based upon the funds provided under th|s Agreement, the meetings of the Sub- Recipient's governing board or the meellirgs of any subcomrnittee making recommendations to the governing board may be subject io open government requirements. These meetings shall bepublicly rot|ced. open bo the puoYic. and the mn|ntitesof all tli�e meetings shall be public recmrd-s.@va|ablato the __ pub|!'o|n accordance with Chapter 110, Florida Statutes. h. Florida's Pub Records Law provides a right of access to the records of the state and local governments aawe|omhxprivate enUbea acting on their behalf, Unless specifically exempted from disclosure by the Legislature, all materials madanrreceived by agovemmenha� agency (rm private entity acting unbehalf of such an agency) (n conjunction with official bum[nesovvNch are used \o perpetuate, commu:iicate, or formalize knowledge qualify as public records subject to public inspeclion. The mare rece!pt of public funds by a private entity, standlog alone, is Insufficient to bring 'that ertity within the ambit oY the public record requirements- However, when a public entity delegates opublic function toa pv*ateentUty, the records generated by the px&ate entity's pe�crmmamnewf that duty become public records, Thus, the nature and scope uf the services provided byapr�va(e entity determine whether that emdy�s acting um behalf mfa public agency and is therefore, subject ho the requirements cfFlorida's Public Records Law. !I1111 � III 11!!1 11111 111 11 1 1 11 111 Jil 11111 11111-111111 ;1 ;1 subcontractors or consultants 1obeI from funds pnmfded under this Agreement, including documentation cf all program costs, |na form sufficient (odetermine compliance with the requirements and object'Lves of the Budget and Scope of Work - Attachment A and B - and all other applicable laws and regulations. Packet Pa. 217 Packet Pg. 1737 EMEM a. The ahaf| comply wih, the audit requirements contained in 2{]T�R, Part 200, Subpart F. bNaccounting for the receipt and expend4umof funds under this Agreement, the Sub-Recipient shall follow Generally Accepted Accounting Principles (~GAAPl. Asdaroedby2CF.R. §2OO.4Q.GAAP^hauthemweningmpeoifiedinmocoundngobandardm|meu*dhytheBovommert Accounting Standards Board (BASB) and the Financ4Accounting Stango.da Board (CA@B)." o. When conducting an audit of the Sub-Recipient's performance ur.der this Agreement, the Division shall use Generally Accepted Government Auditing Stardards ("GAGAS'). As defined by2 C.F.R. §200.5Q.GAGAS..e$okmownoathsYaf|mwBook aud'iting standards issied by the Comptroller General of the United States, which are applicable to financial audits," d. If an audit shows that ail or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement, the Sub-Recipient shall be held liable for reimbursement *nthe Division oy all 0urds not spent im accordance vvinnthoeeappUoablepo0u|ntiomuend Agreement provisions within thirty days after the Division has notified !he Sub-Reciplent of such non- compliance. _ e. The SUb-Recipient shall have all audits completed byan independent auditor, which is defined in section 215.97(2)(h). Florida Statutes, as "an independent cer0ied publfc accountant licensed under chapter 473.^ The independent auditor shall state that the aud�t compiled with the applicable pmvia|onorotodabove. The audit must bo received by the Division ro later than nine months from the end of the Sob-Rec|pient'afiscal year, f. The Sub-Recipient shall send copies of reporting packages for audits conducted In accordance Wi1M2C.F.R. Part 2OV,byuron behalf mf the Suh'Reripient.n» the Division at the Wowing OEMSngle_Audit@nmznyfl#rida.cnm OR Office uf the Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 g. The Sub-Recipient shafl send the &ngle Audit reporting package and Form SF-SAC to the Federal Audit Clearinghouse by submission online at: k The SubRecipienshal!aend any management letter issued bythe auditor to the Division at the following address� x Packet Pg. 218 Packet Pg. 1738 mwyflorida.com OR Off':oeof the Inspector Genana/ 2555ShunmandOak Bou\e"ard Tallahassee, Florida 32399 (I2)EEPQRTTS a. Consistent with 2C.F.R. §200.328, the Sub-Recipient shall provide the Division with quarterly reports and a close-out report, These reports shall include the current status and progress by the Sub-Recipient and all subcontractors iwcompleting the work deaor"bedimthe Scope nf Work and the expenditure of funds under this Agreement, in addition to any other Informat�n requested by the Divis�n. b. Quarterly reports are due to the Divis' no later than thirty (30) days after the end of each quarter mf the program year and shall beaa.t each quarter until submission (f the administrative close-out repmt.Th*en&n dates for each quarter of the program year are March 31. June 3U. September 30 and December 3 c. The close-out report is due sixty (60) days after term ination of this Agreement msixty (60) days after qyrapeUomnf�����YK�moonaimed|nth� Agreement, Yvh|phover���gcoyr� d. If al|req0red reports and copies are not sent to the Division or are not completed in manner acce,otabloto the Ovision. then the Division may withhold further payments until they are curn plated or may take other action as stated in Paragraph(1G)REM ED\�. "Acceptabletothe Division" means that the work product was completed in accordance w,'th the Budget and Scope of Work. e. The Sub-Recipient shall provide addition� program updates or information that may be required by the Division. (13 )MONITORING. a, The Sub-Recipient shall mon�to* its performance under this Agreement, as well as that of its sjbcortractors and/or consultants who are paid from funds provided under this Agreemem, to ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment Btn this Agreement, and reported in the quarterly report, b. in addition to reviews of audits, monitoring procedures may include, but not be limited to,on'siie visits by Division staff, limited scope wuditn, aodloruther prnoeduram. The Sub-Recipient agrees to comply and cooperate with, any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Sub-Recipient is appropriate, the Sub-Recipient agrees to comply with any additional instructions provided by the Division to the Sub-Recipient regarding such audit, The Sub-Recipient further agrees to comply and cooperate irl EN Pac at Pa. 219 Packet Pg. 1739 J .1 c - I C.9.b with any ir.spectior.s, reviews, `nvestlqafiors or audits, deemed necessary by the Florida Chief F;nanclal Officer or Auditor Generai, In addition, the Division will monitor the performance and financial maragernent by the Sub-Recip'ent throughout the contract term to ensure timely completion of al tasks, ( a, Unless Sub-Recipient is a State agency or subdivision, as defined in section 758.28(2), Florida Statutes, the Sub-Recipient is soiely responsible to parties it deals with in carrying out the terms of this Agreement; as authorized by section 768.28(l 9), Florida Statutes, Sub-Recipient shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this Agreement, Sub-Recipient agrees that it is not an employee or agent of the Division, but is an independent contractor- b. As required by section 768.28(l 9), Florida Statutes, any Bub- Recipient which is a s tate agency or subdivision, as defined in section 768,28(2), Florida Statutes, agrees to be fully responsible for its negligent or torttous acts or omissions which result in claims or suits against the Division, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768.28, Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign mrrunity by any Sub-Recipient to which sovereign immunity apolies. Nothing herein shall be constrie d.as consent bye state ageRcyor subdivision of the State Qf Florida to be sued day third pqjfips in any matter arising out of any contract. (1 5)DEFAULT, If any of the following events occur ("Events of DefaWt"), ail obligations or, the part of tine Division to make further payment of funds s�all terminate and the Division has the op-ion to exercise any of its remedies set forth in Paragraph (16); however, the Division may make payments or partial' payments after any Events of Deauit without waiving the right to exercise such remedies, and without becoming liable to make any further payment: a. If any warranty or representation made by the Sub-Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect, or if the Sub. Recipient fats to keep or perform any of the obligations, terms or covenants in this Agreement or any previous agreement with the Division and has not cured them in timely Fashion;, or Is unable or unwilling to meet its obligations under this Agreement; b. If material adverse changes occur in the financial condition of the Sub-Recipient at any time during the term of this Agreement, and the Sub-Recipient fails to cure this adverse change within thirty (30) days from the date written notice is sent by the Division; c. If any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient Information; or, d. If the Sub - Recipient has failed to perform and complete on time any of its obligations under this Agreement, 11 71 Packet Pa. 220 _"" P r P a cke t cke at P J.1.0 C.9.b (16)KEMEQIES. If an Event of Default occurs, then the Division shall, after thirty (30) calendar days written notce *.c the Sub-Recipient and upon the Sub-Recipient's failure to cure within those thirty (30) days, exercise any one or more of the following remedies, either concurrently or consecutively: a. Terminate this Agreement, provided that the Sub-Recipient is given at least thirty (30) days prior written notice of the termination, The notice shall be effective when piaced in the United States, first class mail, postage prepaid, by registered or certified maii-return receipt requested, to the address in paragraph (3) herein; EIIIIIIIIII! ;!I I IIIIIIIIM !I ! 11 1 1 3M��! Agreemenl; c, Withhold or suspend payment of all or any part of a request for payment; d. Require that the Sub-Recipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds, e, Exercise any corrective or remedial actions, to include but not be limited to: Request additional information from the Sub to determine the reasons for or tl�.e extent of non or lack of performance, Issue a written warning ',o aclvisq_thit more serious measures rn 'y be taken If the situation is no corrected, M. Advise the .Sub - Recipient to suspend, discontinue or retrain from Incurring costs for any activities in question or iv. Require the SO-Recipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; f. Exercise any other rights or remedies which may be available under law. Pursuing any of the above remedies will not stop the Division from mrsuing any other remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in this Aoreernent or fails to Insist on strict performance by the Sub-Recipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the sarre right or remedy by the Division for any other default by the Sub-Recipient- (17)TERMINATION. a, The Division may terminate this Agreement for cause after thirty (30) days w-ilten notice, Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations, failure to perform on time, and refusal by the Sub-Recipient to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Florida Statutes, as amended. b. The Division may terminate this Agreement for convenience or when it determines, in its sole discrot on, that continuing the Agreement would not produce beneficial results in line with the MA 71 a. Packet P 221 Packet P f c �P�_aclket P g. 1741 J.1.0 C,9.b further expenditure of funds, by providing the Sub-Recipient with thirty (30) calendar days prior written notice. c. The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout o, the Agreement, d. In the event that this Agreement is terminated, the Sub-Recipient wi:I not incur new obligations for the terminated porVon of the Agreement after the Sub-Recipient has received the notification of termination, The Sub-Recipient will cancel as many outstanding obligations as possible. Costs Incurred after receipt of the termination notice will be disallowed. The Sub-Recipient shall not be relieved of iiabi:ity to the Div'slor because of any breach of Agreement by the Sub-Recipient. The Division may, to the extent authorized by law, withhold payments to the Sub-Recipient for the purpose of set-off until the exact amount of damages due the Division from the Sub-Recipient is determined. I L-31210M:4 a. The Sub-Recipient shall ensure that any PrOCUTernent involving funds authorized by the Agreement complies with all applicable federal and state laws and regu-ations, to include 2 C.F,R. §§200 318 through 200.326 as well as Appendix 11 to 2 C.F,R, Part 200 (entitled 'Contract Provisions for Non-Federal Entity Contracts Under Federal Awards"), __ __ b, As required by C.F,R, §200,318(b), the Sub-Recipient shall 'maintair, re=ds sufficient to detail the hist cf procurement, These records will include, but are not necessarily imited to the following: rationale for the method of procurement, selection of contract tyoe, contractor selection or rejection, and the basis for the contract price." 0. As required by 2 C.RRf §200,318(i), the Sub-Recipient shall "maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specif:cations of their contracts or purchase orders." In order to demonstrate compliance with this requirement, the Sub- Reciplent shall document, in its quarterIy report to the Division, the progress of any and all subcontractors performing work under this Agreement, d, Except for procurements by micro-purchases pursuant to 2 C,F,R, §200.320(a) or procurements by small purchase procedures pursuat to 2 C.F.R. §200.320(b), If the Sub-Recipient chooses to subcontract any of the work required under this Agreement, then the Sub-Recipient shall forward to the Division a copy of any solicitation (whether competitive or non- competitive) at least fifteen (15) days prior to the publication or communication of the solicitation, The Division shall review the solicitation and provide comments, if any, to the Sub-Recipient within three (3) business days. Consistent with 2 C.F.R. §200.324, the Division will review the solicitation for compliance with the procurement standards outlined in 2 C.F.R. §200,318 through 200.326 as well as Appendix 11 to 2 C,F,R, Part 200. Consistent with 2 C_F.R. §200-31 8(k), the Division will not substitute its judgment for that of the Sub- Recipient. While the Sub-Recipient does not need the approval of the Division In order to publish a IN 71 Packet Pg. 1742 i conpetitive solicitation, this review may o&ow the Division to identifXdefic'emcies In the vendor requirements mIn the commodity mr service specifications, The Division's review and comments ohmHnot constitute on approval of the solicitation, Regardless oy the Division's mwew. the Sub-Recipient remains tM bound hy all appiomNe|mws. regulations, and agreement {wmum. If during ]m review the Division Iden0°|es any deficiencies, then the Division snsNcommunicate 'hose deficiencies k» the Sub-Recipient as quickly C mw possible within the three (3) business day window outlined above. If the Sub-Recipient publishes o competlUve solicitation after receiving comments from the DivisIon that t�e solicitaCon Is deficiert, .,hen ~� the Di�sion may: CD k vW Tenn|nahoth|s Agreement oocondonmaththaprov|miona outlined In CN paragraph 17 above; and, CD W. Refuse honaYmbume the Sub-Redp�nt for any costs associated with that ~ C solicitation. � rw >� m. Except for procuremeils by micro-purchases pursuant to 2 C,F.R, §200,320(a) or U CL procurements by small purchase procedures pursuant to 2 C.F.R.§20O.320(b).if the Sub-Recipient chooses bzsubcontract any cf the work required under this Agreement, then the Sub'Recipientshall forward txthe DiwAakmn a copy o/ any contemplated contract prior Lo contract execution. The Division a�al' review the unexeouted_oont.ract and p/cvide_pon).mend � s. any, to the m Sub-Reoip<eritp4\hin three (3) business days. Cono�tent`mith2C�FR. §2O0,324,the Division will review the unexeou{ad contract for compliance with the procurement standards ooUimod|n2 C.F.R. §288.318 through 200.32Gwm we sm Appendix 11 to 2 C.F.R. Part 200. Consistent with C.F.R.§20&.31@(k) the Division will not substitute its judgment for that of the Sub-Reuip|ant While the Swb-Rmo|p|ent does not need the approval nfthe Division im order hnexecute a subcontrac this review may allow the Division to identify deficiencies in the terms and oord|t|onaof the subcontract as well ms deficiencies |n the procurement process ihmt led 0mthe subcontract. Tne Division's review and commen�shall not constitute ao approval of the subcontract, Regardless of the Division's review, the Sub-Recipient remains bound by all applicable laws, regalations, and ag-eomeniterms, |f during its rev|ewthe Division Identifies any deficiencies, then the Division shall ommmunicmtathomedef|oienokaetathoSub'Rmo|piem(maqu|ck|yompumsib|ewkh|nthethnae(3)bmainess day window outlined above, If the Sub-Recipient executes a subcontract after receiving a communication frmno the Division that the subcontract is nun-uompUant. then the D|w|o|mn may: Term, inate this Agreement kn accordance with the provisions outlined in paragraph 17 above, and H. Refuse to reimburse the Sub-Rec|pkant for any costs associated with that subcontract, [ The Sub-Recipient agrees to include in the subcontract that (i) the subcontractor is bound by the terms of this Agreement, (H) the subcontractor Is bound by all applicab;e sate and federal laws and regulations, and (III) the subcontractor shall hold the Division and Sub-Recipient harmless 14 Packet P . 223 Packet Pg. 1743 oga!nsi all o4mscf whatever nature arising out d the uubcontraotcr's performance of work under this Agreement, <o the extent allowed and required bylaw. g. As required by C,F.R. §200.318{o)(1). the Sub-Rec|P|ar\shall "maintain written standards of conduct oover|ng conflicts oi interest and governing the actions of its employees engagedin the selection, award and administration ofcontractn.~ h. Am required by2 C-F.R.§20U.310(a). the Sub-Recipient shall conduct any procurement under this agreement °ima manner providing full and open ummpetKion.° Accordingly, the Sub-Recipient shall not: Place unreasonable requirements ml firms m order for them N qualify todu h. Require unnecessary experience nr excessive bonding; 0. Use noncompetitive pricing practices between firms or between affiliated k/ Execute nonuompet1ive contracts N consultants that are on/ota!nmr contracts; V. Authorize, condone, mr ignore organizational conflicts ofinterest; vi. Specify only mbranc name product without altowing vendors Az offer an equiva.lenL; V5 Specify a brand rame product instead of describing the performance, specifications, w other me'evar roqu�emenUu that perta k/ the commodity cn service solicited bythe procurement; viii. Engage &n any arbitrary action dur the procurement process; or, ix. Allow a vendor to bid ona contract d that bidder was Involved with deve mr drafting the specifications, requirements, statement of work, invitation to bid, or request for prupooah. j. "Except in those cases where applicable Federal statutes expressly mandate or encourage" otherwise, the Sub-Recipient, as maqu|nad hy2C.F.R.§20D.31Q(b). shall not use u geographic preferanoe when procuring commodities orsenv|oes under this Agreement, J. The Sub-Recipient shall conduct any procurement involving invitatiors to bid (i.e. sealed bids) in accordance with 2 C�F,R� §200.320(o) as well as section 287.057(l)(e). Florida Statutes- k, The Sub-Recip�ent shall conduct any procurement involving requests for proposals (ie. competitive propuse�m)<m accordance with 2C.F.R.§2OO.32D(d)ma well oa section 287.O57(1)(b). Florida Statutes, 1. For each subcontract, the Sub-Recipient shall provide a written s.atement to the Division as to whether that subcontractor isaminority business enterprise, ao defined inSection 288.703. Florida Statutes, Acldiflona!ly, the Sub shall comply with the requirements of 2 CF.R. §200321 15 Y Packet Pg. 224 �Packet Pg. E1744 ("Contracting with small and minority businesses, women's bu�ness erterprises, and abor surp!us area firms"). (1 9) m. All attachments to this Agreemer.t are incorporated as if set outfUly. b. In the event of any Inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but or[y to the extent of the cmnDicxorincowaimhamcy, o. This Agreement has the following attachments: I. Exhibit 1- Funding Sources i!. Attachment A—Budget Of. Attachment B— Scope ofWork IV. Attachment C— Deliverables, and Performance V. Attachment —Prugrann Statutes and RogOatimnm vi. AttaohmarxE — JmmdOusdoncYAdvaocmPayment vI. AttaohmentF —VYarran§eaand Representations viii. Attachment B— Certification Regarding Debarment ix. Attachment H—:$ta\ameB\of Au�m�mges _ x, Attachment |—&1ondatory�ootractProvisions x|. AztaohmentJ — Ra|mburommeniCheoW:at xii. AJboch`namt K— EHPQmide|inos Ali. AttachmentL — MonitodngQuideUmes (2O)F8�;��JI� a Any advance payment under this Agreement is subjeot to 2 C.F.R. §200.305 and, a's applicable, section 21G.1D1(i8). Florida Statues. All advances are required tobe held inan interest- bearing mccuumt|fenadvonoepeynoenLbsre4uestmd.Ubebmdgeda:momwhich the reqLmstis based and a justification statement shalt be included in this Agreement as Attachment E. A(1aohmentE will specify the arnount of acvance payment needed and provide an explanation of the necessity for and proposed use of these funds, No advarce shall be accepted - ,'Or processing if a reimbursement has been pafd pr',or to the submittal ofo request for advanced payment, After the !nitia1 advance, if any, payment ahm||bo made ona reimbursement basis as needed. b. Invoices shall be submitted at least quarterly and shall inoiude the ouppordn0 documentation for all costs of the project orservices, The fnall invoice shall beawbm�ttad within sixty (8Q) days after the exPirat'lon date of the agreement. Ao explanation of any circumstances pruKb|tingthe submittal of quarterly Invoices shall bm submitted bo the Division grant manager as part uf the Sub' Rec#�ent'squertex|yreport|ngamrefemanced|nPamngnaph7of this Agreement. E Packet P J.1.0 C.9.b c. If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress, the federal Office of Management and Budgeting, the Stale Chief Financial Officer or under subparagraph (9)b, of this Agreement, all obligations on the part of the Division tM to make any furt"er payment of funds shal: terminate, and the Sub Rec'pient shall submit its closeout report within thirty days of receiving notice from the Division. U_ (21)REPAYMENTS a. All refunds or repayments due to the DivWon under this Agreement a to be made D CD payable to the order of "Division of Emergency Management", and mafled directly to the following T" CD address: N Division of Emergency Management CD Cashier CN 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 U b, In accordance with Section 215.34(2), Florid Statutes, if a check or other draft 's returned to the Division for collection, Sub-Recipient shall pay the Division a service fee of $15.00 or 5% as E of the face amount of the returned check or draft, whichever is greater. (22)MANDATED CONDMONS a. The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materia s submitted or provided by the Sub-Recipient in this Agreement, in any later sulorrission or response to a Division request, or In any subrnisson or response to fulfill the requirements of this Agreement, All of'said information, representations, and materials are incorporated by referer.ce. The inaccuracy of the submissions or any material changes shall, at the option of the Dlvisl'on ana wf(h thirty (30) days written notice to the Sub-Recipient, cause the termination of this Agreement and tine release of the Division fron ail its obligations to the Sub - Recipient. b. This Agreement sh@l' be construed under the laws of the State of Florida, and venue for any actior3 an'sing out of this Agreement shall be in the Circuit Court of Leor County, If any provision of this Agreement is In conflict wlth any applicable statute or rule, or is unenforceable, then the provision shall be null and vo:d to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Agreement. c, Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. d. The Sub - Recipient agrees to comply with the Americans With Disabilities Act (Publ:c Law 101-336, 42 U.S.C, Section 12101 et which prohibits discrimination by public and private entities on the basis of disability in employment, public accommodations, transportation, State and local govmment services, and telecommunications. 17 Packet Pq. 226 Packet Pg. 1746 i J.1.0 C.9.lbp e, Those who have been placed on the convicte vendo- !istfollowing a conviction for a public entity crime or on tl-e discriminat vendor list may not submit a bid on a contract to provide any goods or so-vices to a public entity, may not submit a bid on a contract with a pubic entity for the construcftn or repair of a public building or public work, may not subm t 6ids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with ary public entity in excess of $25,000.00 for a period of thir!y-six (36) months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. f. Any Sub-Recipient which is not a local government or state agency, and which receives funds under 'his Agreement from the federal government, certifies, to the best of its knowledge and belief, that 1", and its principals: C U L A not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; U a Have no*, within a five (5) year period preceding this proposal been convicted of or had a civil judgment rendered against tnern for fraud or a criminal offense in connection with 0 . I C obtaining, a' ttempYjng to obtain, or performing a public (federal, state or local) transaction or co-1tract 11 ;nder public transaction; vlola'jon of federal or state antitrust statutes or commission of erri s_ezz[ement, &eft, forgery, brbery, falsification or destruction of records, making false statements, or receiving stolen property; iii. Are not presently indicted or otherwise criminally or civilly charged by a governmental eitity (federal, state or local) with corn&ssion of any offenses enumerated in paragraph 19(g). of this certification: and, iv. Have not within a five (5) year period preceding this Agreement had one or more public transactions (fedef at, state or local) terminated for cause or default. g. If the Sub - Recipient Is unable to certify to any of the statements in this certification, then the Sib-Recipient shall attach an explanation to this Agreement. h. In addition, the Sub-Recipient shall send to the Division (by email or by facsimile transmission) the completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion" (Attachment G) for each intended subcontractor which Sub- Recipient plans to fund under this Agreement. The form must be received by the Division before the Sub-Recipient enters into a contract with any subcontractor. 1, The Division reserves the right to unilaterally cancel this Agreement if the Sub- Recipient refuses to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, which the Sub-Recipient created or received under this Agreement, in 71 PacketP c acket Racket Pg. 227 1747 j. If the Sub-Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be retirned to the Division or be applied against the Division's obligaJon to pay the contract amount, k, The State of Florida will not intentiona)y award publicly-funded contracts to w~y contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")'. The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA, Such violation by the Sub-Recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. I. All unmenufactured and manufactured articles, materials and supplies which are acqu=red for public use under this Agreement must have been produced in the United States as required under 41 U.S.C. 1 Ca, unless it would not be in the public interest or unreasonable in cost, (23)LOBBYING PROHIBITION a. 2 C,F,R. §200,450 prohibits reirrburseniont for costs associated with certain lobbying activities. b. Section 216,347, Florida Statutes, prohibits "any disbursement of gran to arid aids approcriations pursuar1 to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbyir the Leg;slalkure, the judicial branch, or a sate agency." c. No funds or other resources received from the Division under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency, cl, The Sub-Recipient certifies, by its sIgnatire to this Agreement, that to the best of his or her knowledge and belief, No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sub-Recipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with the awarding ol'any Federa', contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. H. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in W 71 � 228 Packet Pq. c' tP P acket acket Pg. 1748 F _J,1 7 - 1 L_C�_I.b connection with this Federal contract, gran`, loan or cooperative agreement, the Sub-Recipient shah complete and submit Standard Form-l-l-L, "Disclosure of Lobbying Activities. !!I, The Sub-Recipien' shall require that this certification be included in the tM award documents for al: sub-awards (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all Sub - Recipients shall certify and disclose. u- iv. This certification is a material representation of fact upon w"ich reliance was placed when this transaction was made or entered into. Submisalor, of this certification is a prerequisite D CD for making or entering into this transaction imposed by Section 1352, Title 31, U.S, Code, Any person T CD who fails to file the required certification shall be subject to a civic penalty of not less than $10,000 and not N more than $100,000 for each such failure. CD (24)COPY RIGHT, PATENT AND TRADEMARK C CN EXCEPT AS PROVIDED BELOW, ANY AND ALL PATENT RIGHTS ACCRUING > UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY T as E TRANSFERRED BY THE SUB-RECIPIENT TO THE STATE OF FLORIDA. A If the Sub-Recipient tas a pq'ent or copyright, the tub - Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides tM , otherwise. b. If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement, or in any way connected with it, the Sub-Recipienz shall refer the discovery or invention to the Div for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection witin the performance of this Agreement are reserved to the State of Florida, If any 000ks, manuals, films, or other copyrigh"able matenai are produced, the Sub - Recipient shall notify the Divis;on. Any copyrights accruing under or In connection with the performance under this Agreement are transferred by the Sub-Recipient to the State of Florida, c, Within 'thirty (30) days of execution of this Agreement, the SL. shall disclose all intellectuai properties relating to tine performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Sub-Recipient shall retain ah rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights which accrue during performance of the Agreement. cl. If the Sub-Recipient qualifies as a state university under Florida law, then, pursuant to section 1004-23, Florida Statutes, any invention conceived exclusively by the employees of the Sub- Recipient shall become the sole property of the Sub-Recipieni. In the case of joint inventions, that is WE Packet Pg.229 Packet Pg. 1749 inventions made jointly by one or more employees of both parties hereto, each party shalt have an equal, undMded interest in and to sucn. joint inventions. The Division shall retain a perpetual, irrevocable, fu1y- �d. rionexdusivm|icense,for its use and !he use of its cont, actors of any resulting patented, copyrighted tM or trademarked work products, deveioped soialy by the Sub-Recipiom, under this Agreement, for Florida government purposes, � U_ (25 . The Sub-Recipient certifies that it has the legal authority hm receive the funds under this -~ Agreement and that its governing body has muthoh . authorized �� � The Sub-Reciplent also certifies that the undersigned person has tne authority to legWty execute and bind �N Sub-Recipient tothe terms of this Agreement. CD (28) EQUAL OPPORTUNITY EMPLOYMENT C m m. In accordance with 41C.F.R. §80-1.4(b). the Sub-Recipient hereby agrees that |twill incorporate or cause to be incorporated Into any contract for construction work, or modification thereof, as defined in the regulations cf the Secretary of Labor a,41 CFR Chapter 0J. which |u paid for in whole cr in part With, funds obtained from the Federal Government or boirrowed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, con'traqt,.LQan, insurance, or guarantee, the following equal opportunity clause! During the performance of this uomhac,. the contractor agrees eefh/|owa: i The contractor xii not dis&mbate against any employee or applicant for employment because oY race, color, nel|glom^ sex. or matkona|uhA|m. The contractor Mil take affirmative mo\!oohz ensure that applicants are employed, and that omp�nyeem are treated during employment without regard 'to their race, color, na|iQ|on, sex, mrnational origin. Such mctkon shall include, but not bo limited to the following: employment, upgrading, demotion, mrtransfer; recruitment orrecruitment advertising; layoff o/ termination; rates o/ pay or other forms nf cmonpemoe§oo; and selection for training, including apprenticeship, The contractor agrees to post in conspicuous places, available toemployees and applicants for employment, notices kmbm provided setting forth the provisions nfdh'onomdieodm| nation clause. U. The contractor will, in all solicitations u/ advertisements for employees placed byormnbehaff of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin, 21 , Pa. 230 J.1.0 C.9,b L- ill, The contractor will send to each labor union or representative of workers Wth which he has a collective bargaining agreement or other contractor understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shelf post copies of the notice in conspicuous places available to employees and applicants for employment, iv. The contractor will comply with all provisions of Executive Order 1 1246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. V. The contractor will furnish all information and reports required by Executive Order 11 246 of September 24, 1965, ard by rules, regulations, and orders of the Secretary of Labor, or pursuant tl°ereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders, vi. In the event of the contractor's noncompliance with We nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11 246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. vii. The contractor will inciude the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11 246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The M I -�Pac Packet Pa. 231 Facet P c k Pg. 1751 I P contractor wilt take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance provided, however, that In t.e event a contractor becomes involved in, or Is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. b, The Sub further agrees thal it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: provided, that if the appl.cant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivis'on of such government which does not participate it work on or under the contract. c, The Sub-Recipient agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor In obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it wil; furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. d, The Sub-Recipient further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24. 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or 'he Secretary of Labor pursuant to Part 11, Subpart 0 of the Executive order. In addition, the Sub- Recipient agrees that if it falls or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part ;his grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the Sub-Recipient under the program with respect to which the fai'ure or refund occurred until satisfactory assurance of future compliance has been received from such Sub-Recipient; and refer the case to the Depar tm ent o' Justice for appropriate legal proceedings. f (27)COPELAND ANTI-KICKBACK ACT The Sub-Recipient hereby agrees that, unless exempt under Federal law, it will incorporate or cause to be Incorporated into any contract for construction work, or modification thereof, the following clause: M 71 Packet Pg. 232 Packet Pg. 1752 i Contractor. Tne contractor shall comply with 18&S/Z.§074. 4OU�S.C�§3145. and the requirements of29C.F.R, pt. 3ee may be applicable, which are incorporated by reference into this contract. U. Subcontracts, The contractor or subcontractor sl�aUinso in any ouon4ntracts the clause above and such other clauses us the FEMAmay by appropriate instructions require, and also m clause requiring the subcontractors bo include these clauses in any lower tier subcontracts. The prime contractor shall bm responsible for the compliance byany subcontractor or lower tier subcontractor with all of these contract clauses. HL Breach. A breach of the contract clauses above may begrounds for termination cf the contract, and for debarment ema contractor and subcontractor ae provided |n2QO.F.R.§ 5.12. (28) — ----�� Sub-Recipient, �` the funds authoi'zodby this Agreement. enters into acontrac thai exceeds $1U0,0O0 and involves the employment of mechanics cx laborers, then ally swchcontract mius< include o provision for compliance with 48U,S/C� 3702 and 37W4,os supplemented hyDepartment of Labor regulations (28CFR Part 5), Under 4OU.S.C.37O2nf the Act, each ooxhao(or must berequired to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours, Work }n excess wf the standard work week iopermlsa8o|mprovided that the worker is compensated stm rate of not less than one and a half times the basic rate mf pay for all hours worked |n excess of40hours in the work week, The requirements of 40 U.S.C. 3704 are applicable to conntrWc work and provide that no laborer or mechanic rnmst be required, to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply tn the pu,cM@aesofsupplies or materials or articles ordinarily available on the open market, or contracts for transportation. (29) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT If the Sub-Ree.plent, with the funds authorized by this Agreement, entem into a contract alat exceeds S150,000.then any such contract must include the following provision: Contractor agrees to comply with all applicable standards, orders or regulations Issued pursuant to the Clean Air Act (42U.S�C.7401-7071q) and the Federal Water Pollution Control Act oa amended (33U.S.C. 1251-1387). and will napor, violations loFEMA and the Regional Office o[ the Environmental Protection Agency (EPA). 24 Packet 9.233 Packet Pg. 1753 Y_1.c__1 F C.O,b (30)SUSPENSION AND DEBARMENT If the Sub-Recipient, with the funds authorized by this Agreement, enters intoa contract, then any such contract must include the following provisions: L This contract Is a covered transaction for purposes of 2 C,KR. pt. 180 and 2 '—",F,R, pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 CY.R, § 1180 996), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180, 935), ii, The contractor must comply with 2 C.F.R. pt. 180, subpar! C and 2 C.F�R, pt, 3000, subpart C and Must ln6ude a requirement to comply with these regulations in any lower tier covered transaction it enters into, IN. This certification is a material representation of fact relied upon by the Division. If it is later determined that 'tie contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to rerredies available to the Dlvi&'on, the Federal Government may pursue available remedies, including but not limited to suspension andior debarment, iv. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and througnout the period of any contract that may arise from this offer, The bidder or proposer further agrees to include a provision requiring such compliance in Its lower tier covered transactions. (31)BYRD ANTI-LOBBYING AMENDMENT If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following clause: Byrd Anti-Lobbying Amendment, 31 U.S-C. § 1352 (as amended). Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an off icer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with M I Packet Vi 234 Packet Pg. 1754 obtaining any Federal contract, g.rant,or any other award covered by 31 U.&C.§1352. Each tier shall also disclose any lobbying with non- Federal fumdoWhat takes place Incmimootionwiihobtaining any Federal award. Such d|mo|naunoa are forwarded from tier to tier tip twthe tM nec|pimnL � (32 )CONT RACTING WITH SMALL AND MINORITY BUSINESSES. WOMEN'S BUSINES� U_ ENTERPRISL=S, AND LABOR SURPLUS AREA FIRMS D � |fW/o�u�-�oo|p|en( with the funds by Agreement, seeks �u procure � . . �� goods ar services, then, |n accordance with 2 C.F.R.§2O0.321, the Sub-Recipient shall take the §d.uw>ng �� CN affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used : CD | Placing qualified small and minority businesses and wmman'ubusiness w rw � 1� enterprises on solicitation [sts; ii. Assuring that small and minority businesses, and women's business � ~ enterprises are solicited whenever they are potential sources; _ ^ Ui. Dividing total requ|'ernmnta. ^ inLou�n�Uartasks or � quantities to permit maximum participation by small ard minority businesses, and women's business enterpr/sea; N. Establis.-Ing delivery schedules, where the reguirement germits, which encourage p2rZiCipation by small and minority bus;'nesses. and women's business enterprises; V, Using the services and assistance, as 0pgrgIriate.of such organizations ao the Small Business Administration and ',haMinority Business Development Age-ley cf the Department oy Commerce: and : CD v|. Requiring the prime contractor, ifsubcontracts are toba let, *otake tbm CN � affirmative steps listed in paragraphs (o) through (o)ofthis section. b. The requirement outlined (noubpmrmgnapha above, somnebmes referred tons "socioeconomic contracUng," does not impose an obligation to set aside either the soNcitation or award of � a contract Ls these types offirms. Rather, the requirement only imposes am obligation k» carry out and document the six affirmative steps identified above. ~~ o, The "socioeconomic contracting" requirement outlines the affirmative steps that the m Sib-Recipient must take; the requirements do not Preclude the Oub^Recip|enLfrom undertaking mdd/Uono| = steps to involve small and minority businesses and women's business enterprises, d. The requirement to divide total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises, does not authorize the Sub-Recipient to break a single project dowi Into � W � Packet Pg. 235 Packet Pg. �1755 smaller components in order to circumvent the micro-purchase or small purchase thresholds so as to utilize streanihned acquisition procedures (e.g. "project splitting"). (33) aSURANCES. The Sub-Recipient shall comply with any Statement of Assurances incorporated as Attachment H. 27 71 Packet Pg. 1756 i IN WM' WHEREOF, the patties hereto 'nave executed this Agreement. m a Date: —Z #UNS# 072220791 [ncJude a copy of the designation of authority for the signatory, if applicable, STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT By Name and TlVe: Jonathan Lord, DeQutv Director Date;— m I l ftcket Pg. 1757 Ab FANCOM SPONSORING AGENCY THE CITY OF MIAMI, a municip ,i ], EU Tod'd B. Hannon D a tF_� Daniel J, Alf City Clerk iE� I � Lp City Manager 1� I 11� � lei' 111111 Pill ql 1 4 Lom SU 1 1Z W. 41f i Tal U RAN GE, Ann-Marie �harl Director Depa rtrr �Management 71 Packet Pg. 1758 i THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS AGREEMENT. NOTE: If the resources awarded to the Sub-Recipient are from more than one Federaiprogram, provide the same information shown below for each Federal program and show total Federal resources awarded, Federal Program Federal, agency U,S , Department of Homeland Security, Federal Emergency Management Catalog of Federal Domestic Assistance title and number: 97.067 Award amount: $6,158,500.00 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT: NO TE: If toe resources awarded to the Sub-Recipient represent more than one Federal program, list applicable compliance requirements for each Federal program in the same manner as shown below. Federal Program: List applicable compliance requirements as follows: 1 First applicable compliance requirement: Sub-recipient is to use funding to perform eligible activities as identified FY 016 Department of Homeland Security NOtlGe of Funding Opportunity Z Second applicable compliance requirement: Sub-reciplert is subject to all administrative and flnancial requirements as set forth in this Agreement or will not be In compliant with the terms of the Agreement. 1 Third applicable requirement.' Sub-Recipient must comply with specific laws, rules, or regulations that pertain to how the awarded resources must be used or how eligiWifty determinations are to be made. NOTE: 2 C. Part 200, and Section 215.97(5)(a), Florida Statutes, reqjire that the informatlon about Federal Programs and State Projects Ircluded n Exhibit 1 beprovpdad to the Sub-reciplant. 30 CD C L J r E Packet Pg. 1759 ATTACHMENT A Below is a general budget which outlines eligible categories and their allocation under this award. The Sub-recipient is to utilize the Troposed Program Biud!get" as a guide for completing the Tudget Detail Worksheet" below. (as described in the Troposed Program Budget") may be put towards Programmatic cosis Instead. However, no more than 5% of each Sub-recipient's total award may be expended on Management and Administration costs. Award Allocation — Issue 41 f $so FY 2016 - State Homeland Miami/Fort Lauderdale LIASI State Management & Administration $271,500 Security Grant Program — withheld 5% Urban Area Security Initiative Expendable Award Allocation after 5% $5,158,500 LETP-Type Activities (25% of award allocation) This amount is not In $1,289,625 addition to the remaining award amount but instead signifies the amount needed to meet the 25% Management and Administration (the dollar amount which corresponds $257,925, to 5% of the total local agency allocation is shown In the column on Z11111i *91411111FOJWFAFI�f �211 � �Tfl 71 Packet Pg. 1760 The Sub-recipient is required to provide a completed budget detail worksheet, to the Division, which accounts for the total award as described in the "Proposed Program Budger, If any changes need to be made to the OBudget Detail Worksheet, after the execution of this agreement, contact the grant mianager listed in this agreement via email or letter. Developing hazArd/threat-spectfic annexes that incorporate the range of prevention, protection, response, and recovery activities Broward County Cyber Incident Response Annex, Line Item III I� II 2016-01 idopting ongoing OHS national initiatives Miami Dade Whole Community Planning Workshop; Line Item 2016-49i $74,045.45 Develop ng related terrorism and other catastrophic event prevention :"W. vities Developing and enhancing plans and protocols Miami Dade Unmet Needs Plan Development. This Is a primarily a planning project to leverage whole community parIners to document their capabllities and capacity to prepare for, respond to, and recover from an Incident. This plan will Identify social services resource to Improve the resiliency of the county and Its 34 municipalities; Line Item 2016-47 Miami Da f olunteer Reception Center Plan Development. The plan will produce a coordinated system for matching the skills and abilities of County employees, volunteer organizations, and spontaneous unaffiliated volunteers to assist the community during an emergency or disaster; Line Item 2016-48 Developing or conducting assessments do Conduct a geospatial hazard impact modeling Hiring of full or part-time staff or contractors/consultants to assist with planning activities (not for the purpose of hiring public safety personnel fulfillinR traditional public safety duties) Broward County Whole Community Planning: Integration of Volunteer & Failth Based Organizations, Line Item; 2016- 02 71 I 9AJ Packet Pg. 1761 J.1.c ,, Sroward Sheriffs Office - r.- Hialeah License Plate Reader al yst, Line Ito rn 201 $64,300AO rN Hialeah EOC Planner, +. Emergency Miami Jisnagement position will assist with the developmontirevislon of $49,363.64 citywide arnergancy management plans suc as the P, C OG and COq Line Item 201 "2 Miami Emergency Management Planner (12 months). This position will assist with general planning responsibilities related to the Implementation of the UASI grant program; Line Item 2016-33 I MaterWa required to conduct planning aclivitles I I I Travel/per Tred to planning b P l a nn i ng, IN Homeland Securl'tv Conference; Line Item 2016-44 U I II Overtime and backtill costs (in accordance with operational Uost Culdag Issuance of WHTI-com pliant Tribal identification cards Activities to achieve planning inclusive of people with disabilliles and - others with access and functional reeds Coordination with Citizen Corps Councils for public Information/education and development of volunteers Update govemance structures and process and plans for emergency communicaUGns ActMiles to achieve planning inclusive of people %ith limited 5ngl sh Proficiency IN Picket . � Packet Pg. 1762 ww a z P 0 I I am $70,880.02 570.880.021 ActitAfles to achieve training IrrJusive of people with disabItMes and oftre vAth access anid functional needs Travel �- - - 1 WO IN 1 111MR-mi , 1163 I tnstructor cer9ficationtre-Certification I I I I RE PacketPa.243 — t!!Lket Pg. 1763 I Interoperable oornmuft ations training I I I I �keftbursemenl for select operational expenses associated wIth Miami Operational OT for Special Events approved by FEMA, Line Item 2018-30 ��I (up to 50 percent of the allocaton) Hlrfng of now staff poWtlons/owtractorskonsultants for participation in Inforrnationfinteffigence analysis and 01haring groUps or fusion center acti0fies (tip to 50 percent of the allocatlw) I mmm� Palm Beach Sheriffs Office Regional Fusion Analysts Line Item 2016-64 RT;TIwqTA= Miami Dade Disaster Housing Table Top Exercise; Line Item 2016-46 01,�ifillill.ii wwwww" 1w MILIr 0111 RIUM 92 1� Overtime and backfill costs — Overtime and backfiU costs, Including expenses for part�ffme and volunteer ernefgency response personnal par1licipating in FEMA exercises �M=' Travel — Travel costs (i.e., airfare, mileage, per diem, hotel, Ste.) are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercilse project(s). These costs must be In accordance with state law as highlighted In the OJP Financial Guide. States must also follow state regulations regarding travel. If a state or territory does not have a travel policy they must follow federal guidelines and rates, as explained in the OJP Financial Guide. For further Information on federal law pertaining to travel costs please refer to htto:UMnM,oirimadol.ggy/FinGuid . 1 1 Supplies —Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise projeol(s) (e.g., copying paper, gloves, tape, non-stedle masks, and disposable l� protective equipment), MMM� EM W 71 a. 245 ' Packet Pg. 1765 Otfil Cost 0) u- D CD C p- CD Portable X-Ray Unit, i�rml- 0 Line item 2016- 07 Miami Dade EOD 9A Bomb Suits (Mod Eng); AEL #02PE-01- BSUT; Line Item 2016-37 N P,, 1AA tLacket Pg. 1766 j 14 M E Big a M"t I Coral Springs Police Night VIsion for SWAT to Include: helmet mounted binocular night vision, binocular and helmet mounts. Integmted Mount Univ. Night Sight (IMUNS) Cl Ip on thermal imager w1eyeplece, batteries, case, special lighting and aiming loser; AEL #030E-02-TILA and 04MD-01. I LAMP, Uns Item 2016-12 Coral'Springs Police Mobile Message Boards • Relay Emergency Messages, AEL *030&03*SIGN, Line Item 206- 13 0 X I r R. I M r. M. E? M, 111.111; N MR M. IF= V CON 91 Nggwa! — MIarwba&uWc a1 Interoperable Communicatio Headset for SWAT; AEL #030E-01.CTAC and 06CP-03-- PRAC; Line Item 2016-41 Miramar Thermal Imaging Camera; AEL #030E-02-TILA, Line Item 2016-50 1 � e II��N Line Item 201 -52 L�Aff "=320;2w "WAIUM so p7no Ml IFUTZ WO O N P,, 1AA tLacket Pg. 1766 j J.1.c Sunrise Po rt ab le #03 0 E -0 1 Inclu D C on t ro ll er and Mon High Resolution Camera, Camera Cable with 1000' breaking strength, 300'of cwx cable, 48VDC LED Light and Hellos Video Enhancement n - .e #04MD - 0 1-UCAM, Line It em k 4 ;:. Ft Lauderdale Police SWAT Enhancement- Electronic Equi pmen t t o I nc l u d e t ac ti ca l commun video camera and wireless transmission device; AEL ■- I 1 1 Item 2016-16 Line item 2016-51 g4 1' ■ I. e � N � �: I' MOBL; Line Item 2016-55 P xPor C omp li an t .0 ; q s a _ it 2 0 1 6.6 1 ITi I q M " 1 1 -! 1 I s Hialeah P25 Radio Microwave System, AEL #06CP-03- g ! r s 4e , e ■- I 1 1 Line item 2016-51 Monroe APXOOOO 70i MOBL; Line Item 2016-55 P xPor C omp li an t .0 ; q s a _ it 2 0 1 6.6 1 9.! CD d N V Y 7 Packet Pg. 1767 J.1.c a.9.b e M M '. e !, A 1 ws t# J IFT M- Mz -s ■ , ,i. ,4 SLUALM "s° i / a e s M^ "n Enhanmnent Equip hY a i . 4 x M '. • A' RM Y $286,3 M • e i � a � I a CD g a N CN ®{ 4 y r Packet Pg. 1768 J.1.c 1�.9.la Inflata with r AF EY Line Item 2 016 -35 ! : F e 5 M ! / AT; Line item 2016 „ I5M ■ to Inctudw 4 Inflatable lighting towers, 4 portable ULtfferato 2 s lt 1 124 t S o U rgo g li 4 E x E 4 1E a !► _ tE 1 4 L` r 4 7- 111 7 , - E4 a 1 Ea 1 " F m 0 d and IOGN - 0 0-BGPK, 7, E 1" t BAGM, Line Item E Miami z 1 Mainten for HSGP Purchase E E Item E 1. +; vY M M114404-11 1. 5. M m [Beach C oun ty '! U pgrades 6 Inclu la ptops , 5 an ICS S o ft ware ; E f OCEQ, 04AP-Of-CDSS and 04HW-01-INHW; Line item 2016- 1 1 1 H I 0 5LL'J P S Packet Pg. 1769 $ 96,752,73 $96,752.73 , $138,218.18 $138,218.18 r I $69,832.68 $59,832.68 1.4 If -- L CL G $32,481.27 $32,481.27 a.Y t � Wdtte opproval must be d $4,936.36 $4,836.36 CD ES $70, 984.01 $79,884.91 CN d 0 4 $24,681.82 $24,681.82 . as $16,171.63 $16,171.83 5LL'J P S Packet Pg. 1769 g . b7 $153,027.27 $153,02727 �AMZZIDMM;l Q JUDIACO, Hiring of full-time or part-time staff or contractorsloonsultants. to assist with the management of the respective grant program; applicatfon requirements, and compliance with reporting and data collection requirements 'A & A Personnel, Line Item 2016-24 fij;.WW44-� lip. p WE, I P.R. irgirm Wir-MORMFUM 11 Travel expenses Meeting-related expenses (For a complete list of allowable meeting- related expenses, please review the OJP Financial Guide at http./Mww.ojp.usdoj.gov/FinGulde). I I Authorized office equipment. including personal computers, laptop c*mpLrters, prInters, LCD projectors, and other equipment or soft"re which may be required to support the Implementation of the homeland security strategy, MMM The following are allowable only within the agreement period: Recurring fees/charges associated with certain equipment, such as cell phones, foxes. Leasing and/or renting of space for newly hired personnel to administer programs within the grant program, 41 71 ' f a Packet Pg. 1770 J.1.c C.g.b V. •- e r Sub- recipients must comply with all the requirements in 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards). Funding is provided to perform eligible activities as identified in the Domestic Homeland Security - Federal Emergency Management Agency National Preparedness Directorate Fiscal Year 2016 Homeland Security Grant Program (HSGP), consistent with the Department of Homeland Security State Strategy. Eligible activities are outlined in the Scope of Work for each category below: Issue and Project Description Issue 41 -- Urban Area Security Initiative (UASQ, The IJASI Program assists high - threat, higl'- density Urban Areas in efforts to build, sustain, and deliver the capabilities necessary to prevent, p,o'.ect against, m'tigate, respond to, and recover from ac.s of terrorism. II. Categories and Eligible Activities FY2016 allowable casts are divided 'nto the following categories: Planning, Organization, Exercise, Training, Equipment and Management and Administration are allowable categories in this Agreemtent. Each category's allowable:.c_osts have �eert listed ill the "Bclget Detail Worksheet" above. A. Allowable Planning Related Casts UASI funds may be used for a range of emergency preparedness and management planning activities and such as those associated with the development of the THIRA, SPR, continuity of operptions plans and other planning act vities that support the Goal and placing an emphasis on updating and maintaining a current EOP that con forms to the guidel ;nes cutlired in CPG 101 v 2.0, Developing hazardlthreat- specific annexes that incorporate the range of prevention, protection, response, and recovery activities Developing and implementing homeland security support programs and adopting DHSIFEMA national initiatives Developing re'ated terrorism and other catastrophic event prevention activities Developing and enhancing plans and protocols Developing or conducting assessments Hiring of fall- or part -time staff or contrac`Jconsultants to assist w!th plann'ng activities (not for the purpose of hiring public safety personnel fulfilling traditional public safety duties) • Materials required to conduct planning activities • Travel/per diem related to planning activities • Overtime and backfill costs (in accordance with operational Cost Guidance) • Issuance of WHTI- compliant Tribal identification card • Activities to achieve planning inclusive of people with disabilities • Coordination with Citizen Corps Councils for public inform ationled u cation and development of volunteer programs Additional Planning Information FEMA's National Preparedness Directorate (NPD) offers technical assistance (TA) that is designed to provide sub - recipients and sub - sub - recipients with specialized expertise to irnprove their emergency plans and planning. TA deliveries are designed specifically to improve and 42 1 Packet Pg. 1771 enhance the oondmuinQ development mf state and local emergency managemen across the five mission areas n{ the National Preparedness Goal aed across all core oapabDliem.TAprovides the opportunity h» engage emergency managers, emergency planners, and appropriate decision- makers in open dioouasbn of options to improve plans and planning in light of their jurisdiction's needs. There isno cost to approved jur(adicUone for DHS/FENIATA. TA deliveries combine current emergency management best practices with practical ne`deratiun of emerging Lrerds through di / facilitated by DHG/FENIA contract specialists and with the support of FENTA Region operational specialists, While the invitation of participants is up to the request"ng jurisdiction, OHS/FEMA encourages requesting jurisdictions to irk the broadest practical range of its emergency managers and planners in all TA deliveries, TA deliveries should be made open to neighboring jurlsdictions , As necessary, DHSIFEMA may also invite other Federal experts and practitiones to participate, Additionally, peer-to-peer representation may also be included from ot�.er jurisdictions that have recently used TA for the same planning issue. The TA catalog, whow�ng the full range ofTAavailable across all five providers, and the TA request form can be accessed at http�//wjvw.fema.gov/notiona|-incident- management-systemgema-technical-asslstance-div�sion. B. Organization ($HSP and UAS|Only) Organizational activities Include: ° Program mmnagement ~ Oevaopmsmrcfwhoeuornmunhy -- rahipS'.lW6unMgmupspurhae[ittien Corp Councils; w Structures and mechanisms for inhomna�om sharing between the public and private sector; ~ Implementing cnode|x. programs, and workforce enhancement Initiatives to address Ideologically-Inspired radicalization to violence |n the homeland; & Tools, resources and activities that facilitate shared oiouotiooa|awareness between the public and private sectors; m Operational Support; a Ut|Noa0wmoY standardized resource management concepts such aa typ|ng.|nventoryioQ.urQaniz;ng.andtrackinghofaoAkateQhedimpatch.dop!oyment. and recovery of resources befo/e, durinB, and after an incident; ~ Respond'ngtoan Increase |m the threat level under the National Terrorism Advisory System (NTAS), or needs in resulting from oNational Special Security Event; and ° Paying salaries and benefits for personnel to serve oa qualified |nka||kgancmmna|yats. States and Urban Areas MUSt jUStify proposed expenditures of SHSP or UASI funds to sLppor organization activities within their IJ submission, M SAAs are allowed to utilize up to 50 percent (60%) of their SHSP funding and ail Urban Areas are allowed up to 50 percent (50%) of their UASI funding for personnel costs. At the request of a sub-recipient of a grant, the FEMA Administrator may grant a waiver of the 50 percent (50%) limitation noted above, Requew for waivers to the personnel cap must be submitted by the SAA to GPD in writing on official letterhead, with the following information: • Documentation explaining why the cap should bawaived: • Condilions unde,r which the request is being submitted; and 43 Patkat Pa. 252 Packet Pg. 1772 � A budget and method of calculation pr personnel costs both in percentages of the gran( award and in total dollar amount To avoid supplanting �smem. the request must also include a three year staff 'Ing history for the maqueainQentity, Organizational activities under8HGP and UAS|include: tM � Intelligence analysts, Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRkCE)ofHometand Soo b|�oLaw � 11O-412),6H8P and OAS |funds may be d to �ire new staff andlor — contractor positions buserve as intelVgence analysts to enable inWrmat|on6nbaH'geqoem�edmg capabilities, ms wait as support existing D intelligence analysts previously covered by SHSP or UASI funding. In order to be hired as on inteJigenoe analyst, staff and/or contractor personnel must meet CD aL least one of the fol/mwingcriteria: n Successfully complete training (u ensure baseline [nhs|hQenue analysis and production within six months ofbe|ng L CD hired; end/or. o Previously served �m an intelligence analyst for a minimum of two rw � years either in a Federal intelligence agency, 1l-.e military, or State and/or local law enforcement intelligence unit As idem0�edim the Ma*umyMbn and Enhancement of State and Major Urban Area Fusion Centers priority, all fusion center analytic personnel must demonstrate qualifications that meet orexceed cnmpeienoiem identified in the Common Cnmpateooie.o.for State,, Local, eodZrii,9//ntelligenoe _ Analysts, which oullir.es the minimum categories of training needed for intel1gence aralysts, A certificate ofuomp|e8onof such training must beonfle with the SAA and must be made available to the grantee's respective Headquarters Program Analyst upon request. In addition to these training requirements, fusion centers should a;mo continue to mature (hek analytic capabilities hy addressing gaps in analytic capability identil led during the fusion center's annual assessment. Overtime Overtime costs are allowable for personne information, investigative, and intelligence sharing activities specificaliy related to homeland security and specifically requested by a Federal agency, AJowable costs arp- limited to overtime associated wit� federally requested participation in eligVe fusion activities, including anti- terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime Transportation SiscurityAct of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams. Grant funding can only be used in proportion to the Federal man- hour estimate, and only after funding for these activities from other Federal sources (I.e,, FBI JTTF payments to State and local agencles) has been exhausted, Under no circumstances should OHS grant funding be used to pay for costs already supported by funding rrom another Federal source, Operational overtime posts. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical Infrastructure sites, SHSP or UASI funds for organizatio costs may be used to support select operational expenses associated with increased security measures at criitica� infrastructure sftes in the following authorized categories: • BackfiV and overtime expenses for staffing State or Major Urban Area fusion oentena' . • Hir of contracted security for critical infrastructure sites; • Participation |n Regional Resiliency Assessment Pmgram(RRAP) activities; • Public safety overWirne; 44 Packet Pg. 1773 J.1.0 C.9.b Title 32 or State Active Duty National Guard deployments to pro',ect critical Infrastructure sites, including a I resources that are part of the standard National Guard dep'oyrrent package (Note: Consumable costs, such as fuel expenses, are not allowed except as part of the standard National Guard dep"oyrn.ent package); and Increased border security activities in coordination with CEP SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided in wrong by the FEMA Administrator per instructions in /8 379. C. Allowable Exercise Related Costs Exercises conducted with grant funding should be managed and conducted consistent with HSEEP, HSEEP guidance for exercise design, development, conduct, evaluation, and improvement planning is located at https. #Design, Develop, Conduct, and Evaluate an Exercise # Full- or part-time staff or contractors/consultants # Over time and backfill costs, Including expenses for part-time and volunteer emergency response personnel participating in DHS/FEMA exercises * Implementation of HSEEP * Activities to, ac,hieve exercises inclusive opeppip with clisak-1-1-ties, a Travel *Supplies assoc'ated with allowable approved exercises * Interoperable comrninications exercises Additional Exercise Information Sub- recipients that decide to use HSGP funds to conduct an exercise(s) are encouraged to complete 2 progressive exercise ser'es. Exercises conducted by s%tes and Urban Areas may be used to fulfill similar exercise requirements required by other grant programs, Sub-recipients are encouraged to invite representatives/planners Involved with, other Federally- mandated or priva exercise activities. States and Urban Areas are encouraged to share, at a minimum, the multi-year training and exercise schedule with those departments, agercles, and organizations included in the plan. Exercise Scenarios. The scenarios used in HSGP-funded exercises must be based on t!~e statelUrban Area's THIRA and SPR. The scenarios used in HSGP-funded exercises must focus on validating capabilities, must be large enough in scope and size to exercise multiple activities and warrant involvement from multiple jurisdictions and discipl'nes and non-governmental organizations, and take into account the needs and requirements for individuals with disabilities. Exercise scenarios should align with priorities and capabilities identified in the Multi-year TEP, Special Event Planning. If a state or Urban Area will be hosting a special event (e,g., Super Bowl, G-8 Summit), the special event planning should be considered as a training or exercise activity for the purpose of the Multi-year TEP. The state or Urban Area should plan to use SHSP or UASI funding to finance training and exercise activities in preparation for those events. States and Urban Areas should also consider exercises at major venues (e.g,, arenas, convention centers) that focus on evacuations, communications, and command and control, Regional Exercises. States should also anticipate participating in at least one Regional Exercise annually, Skates must Include all confirmed or planned special events in the Multi-year TEP 45 71 Packet Pa. 254 Packet Pg. F J.1 .c Li 91131 Role of Mon-Governmental Entities In Exercises, No^-governmental participation in all levels of exercises is strongly encouraged. Leaders from non-governmertai entities should be included in the planning, design, and evaluation of an exercise. State, local, Tribal, and terriloria . jurisdictions are encouraged to develop exercises that test the it tegrabon and use of non- governmental resources provided by non-governmental entities, defined as the private sector and private non-profit, faith-based, community, parflc;paticn in exercises should be coordinated with the local Citizen Corps Councils) or their equivalent and other partner agencies. FDEM State Training Office conditions for Exercises: For the purposes of this Agreement, any exercise which is compliant with HSEEP standards and contained in the State of Florida (and County or Regional) MYTEP qualifies as an authorized exercise. The Sub-recipient can successfully complete an authorized exercise either by attending or conducting that exercise. In order to receive payment for successfully attending an authorized exercise, the Sub-recipient must provide the Division with a certificate of completion or simJar correspondence signed by the Individua! in charge of the exercise; ad6tionally, the Sub-reclpient must provide the Division with ail receipts that document the costs incurred by the Sub-recipient in order to attend the exercise. In order the receive payment for successfully conducting an authorized exercise, the Sub- recipient must provide the Division with an ExPLAN, AARJIP, [PC/MPCIFPC Meeting Minutes and Sign-in Sheet for exercise attendees; additionally, the Sub-recipient must provide the Division with al receipts that document the costs incurred by the Sub - recipient In order to conduct The Sub-recipient must include with the reimbursement package a separate copy of the page(s) from the Exercise Plan which identifies the participant agencies and a printed page(s) from the State (and County or Regional) MYTEP reflaoting the exercise. If you require food/water for this evert, request must come to the Division within 25 days of event in the following format; Exorcise Title: Location: Exercise Date: Exercise Schedule. Estimated Number of Participants that will be fed: Estimated Cost for food/water, Description of the Exercise: Unauthorized Exercise Costs Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g,, construction vehicles), medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances). Equipment that is purchased for permanent installation and/OF use, beyond the Scope Of the conclusion of the exercise (e.g., electronic messaging signs), Allowable training-related costs under HSGP include the establishment, support, conduct, and attendance of training specifically identified under the SHSP and UASI programs and/or in conjunction with emergency preparedness training by other'Federal agencies (e.g., HHS and DOT). Training conducted using HSGP funds should address a performance gap Identified through an AAFVIP or other assessments (e.g,, rational 46 71 Packet PQ. 255 _ P acket Pg. 1775 19 P Emergency COMM nicat,'ons Plan NECP G |Assessments) and contribute bubuUdi capability that will be evaJuated through a formal exercise. Any trairing of training gap$, including those for children, older adults, pregnant vvo. ard i with disabilit'es and others who also have or access and functional needs, should be identified in the AAFBNo and addressed in the state cv Urban Area training cycle. Su are encouraged Io use existing training rather than deve(oping new courses. When developing new courses, sub-recipients are encouraged the Analysis, Design, Development, Implementation and Evaluation ocdw(of instructional design va!ng the Course Development Tool. • Overtime arid backfiUfor emergency preparedness and response personnel attending DHS/FEMA-sponsored and approved training classes • Overtime and baokfil[ expenses for part-time and volunteer emergency response personnel participating if-, DHS/FEMA training � Training workshops and conferences w Activities to achieve training inclusive of people with disabilities ° Full- orpart-t|me staff orconkaninrs/oonmu|tan(m � Supplies associated with allowab approved training that are expeided or consumed during the course ofthe planning and conduct of the exercise pnoject(a) m Instructor cart if ioution/re'pertif iootion ° Coordination with Citizen Corps Cmunoi|y/n conducting trs|ningexercises ° inte,operabie communications training Additional Training Information PerOHS/FEMA Grant Programs Directorate Policy Fp207-00BD64-1. Review andAppromal Requirements for Training Courses Funded Through Preparedness Grants, issued onSeptember 9. 2013, states, teodtonea. Tribal entities and urban areas are no longer required to request approva. from FE[NA for personnel to attend non-0HSF£NIA training aa long am the training |o coordinated with and approved by the state, territory, Tribal or Urban Area Training Pomtnf Contact (Tp(]C) and falls within the FBMA mission scope and the jurisdiction's Emergency Operations Plan (EOP). The only exception to this policy is for Countering Volent Extremism oowreeo. DHS/FEK4Aw||| conduct periodic reviews of a!| m(mte, tarr|\nry, and Urban Area training funded by DHS/FEMA. These reviews may include requests for all course materials and physical observation of, or participation in, the funded training. If these reviews determine that courses are outside Une scope of this guidance, sula-recipiants wiL be asked to repay grant funds expended In support #f those efforts. For further information on developing courses using the instructional des'V methodology and tools that can facilitate the process, SAAs and TPOCs are encouraged to review the NTED Responder Training Development Center (RTDC) website, DHSIFE&&4 Provided 7ia/n6ng These trainings include delivered by institutions and organizations funded byDH8/FEKdA. This includes the Center for 47 Packet g. 256 Packet Pg. 1776 FJ.1 .c771 Domestic Preparedness (C P), the Emergency Management Institute (EMI), and the Nationai Training and Eoucation Division's (NTED) training partner programs including, the Confinu'ng Tra'ning Grants, the National Domestic Preparedness ConsoOlum (NDPC) and the Rural Domestic Preparedness Consortium (RDPC). Approved State and Federal Sponsored Course Catalogue. This catalogue lists slate and Federal sponsored courses that fall within the DHSiFEMA mission -scope, and have been approved through the FEMA course review and app - oval process. An updated version of this catalog can be accessed at http, Training Not Provided by DHSIFEMA. These trainings nclude courses that are either state sponsored or Federal sponsored (non-DHS/FEMA), coordinated and approved by the SAA or their designated TPOC, and fall within the DHS/FEIVIA mission scope to prepare state, local, Tribal, and territorial personnel to prevent, protect against, mitigate, respond to, and recover from acts ol terrorism or catastrophic events, State Sponsored Courses. Tnese courses are developed for and/or delivered by fnstitutions or organizations other than Federal entities or DDS /FEMA and are sponsored by the SAA or their designated TPOC, Joint Training and Exercises with the Public and Private Sectors. These courses are soonsored and coordinated by private sector entities to enhance public-private partnerships for training personnel to prevent, protect against, mitigate, respond to, anti recover from acts of terrorism or catastrophfc events. Overtime pay for first responders and emergency managers who participate in public-private training and exercises is ailowable. In addition, States, territories, Tribes, and Vrban Areas are encouraged to incorporate the private sector in government-sponsored training and exercises.. Adddonal information on both DHS/FEMA provided training and other federal and state training car. be found at littp Training Information Reporting System ("Web-Forms"). Web-Forms is an electronic form data management system built to assist the SAA and its designated State, territory and Triba'Training Point of Contact (TPOC), Reporting training activities through Web-Forms is rot required under FY 2016 HSGP, however, the system remains available and can be accessed through the FEMA Tool4t located at h"p:ll/wmti,firstrespondertraining,gov/admin in order to support grantees in their own tracking of training, FDEM State Training Office conditions. For the purposes of this Agreement, any training course listed on the DH S approved course catalog qua:lfles as an authorized course. The Sub- recipient can successfully complete an authorized course either by attending or conducting that course, 10 in order to receive payment for successfully attending an authorized training course, the Sub-recipient must provide the Uvision with a certificate of course comp'netion; additionally, the Sub - recipient must provide the DM,slon with all receipts that document the costs incurred by the Sub-recipient in order to attend the course. In order the receive payment for successfully conducting an authorized course, the Sub-recipient must provide the Division with the course materials and a roster sign-In sheet, additionally, the Sub-recipient must provide the Division with all receipts that document the costs incurred by the Sub-reciplent in order to conduct the course.' .T.*, 71 Packet Pg. 257 Packet Pg. 1777 = For courses that are non-DHS approved training, sub-recipient must request approval to conduct training tinrougin the use of the Non-TED Form and provide a copy, along with ernail, showing approval granted for conduct, ° For the oonouctxf training workshops.oubfeopiont must provide o copy ofthe tM course materials and mignAnsheets. = The number of participants must be a minimum of 15 in order to !ustify!he cost of holding aoourme. For questions regarding adequate number ofparticipants p�euaa contact the FDE&8State Training Officer Woou«se specific guidance, —~ - Unless the sub -recipient �ppnov�/hn� �h�8i��a W �� Training Officer for the number of participants, then the Division will reduce the rw amount authorized for reimbursement ooaprm-na!abasis for any training with less than 15participants. CD ° The Sub-recipient must include with the reimbursement package a separate copy rw m< the page(m) from the State (and County orReGiomaA)MYTEpreflecting the The 2 |owa!e prevention, protection, mitigation, response, and recovery equipment categories and equipment standards for.HSGP.are listed on theAuthorized Equipmen List (AEL) available at htto�t/www,fema,aov/authbrized-ecuipment-list, Unless otherwise stated, equipment must meet all mandatory regulatory and/or DHSIFEMA-adopted standards to be eligible for purchase using these funds, In addition, agercies wil'. be responsible for obtaining and maintaining aV necessary certifications and licenses for the requested equipment. Grant funds may be used for the procurement of medical countermeasures, Procurement mfnnedicaiooumtmnneaoures,mus{bam»mdmctedincolYaboroUnnwilh3iabe/cityllmoal health departments who administer Federal funds from HHS for this purpose, Procurement must have a sound threat based justification with an aim, to reduce Ihe consequences of mass casualty incidents dur|rg the first crucial hours cf areupm-�ap. Prior tn procuring phannaonu[uoim, grantees must have |n place aminventory management plan (o avoid large periodic wa,|adons|n supplies due tn coinciding purchase and expiration dates. Grantees are encouraged ha enter into rotational procurement agreements with vendors and distributors. Purchases ofpharmaceuticals must include m budget for the disposal of expired drugs within each fiscal year's the period of performance for HS{]P.The cost of disposal cannot be carried over /oanother DHS/FEKd/\ grant or grant period, The equipment, goods, and supplies ("tha eligible equ|pmemt") purchased with funds provided under this agreement are for the ifi d in"Florida's Domestic Security Strategy". Equipment Purchased with these funds will be utilized In the event of emergencies, including, but not limited to, terrorism-related hazards. The sub-recipient shall place the equipment throughout the State of Florida in such a manner that, in the event of an emergency, the equipment can be deployed on the scene of the emergency or be available for use at a fixed location within two (2) hours of a request for said deployment. The Florida Division of Emergency Management (FDEM) must approve any purchases of equipment not itemized in a project's approved budget in advance of the purchase. The sulp-recipient will, in accwdarice with the statewide mutual aid agreement or other emergency response purpose aa specified in the °F\uridaDomestic Security 49 Packet Pa. 258 Packet Pg. 1778 L E C. 9. b ' Strategy," ensure that all equipment purchased with these funds is used to respond to any and all incidents within its regional response area as applicable for so long as :his Agreement remains in effect. Prior to requesting a response, the FDEM will take prudent and appropriate action to determine that the lever or intensity of the incident is such that the specialized equipment and resources are necessary to mitigate the outcome of the incident. The sub-recipient shall notify the FIDEM Office of Domestic Preparedness at 2565 Shumard Oak Blvd., Tallahassee, Florida 32399 one year in advance of the expiration of the equipment's posted shelf-iife or normal life expectancy or when it has been expended. Tice sub-recipient shall notify the FOEM irnmed4tely if the equipment is destroyed, lost, or stolen. The sub-recipient shall not transfer, rent, sell, lease, alienate, donate, mortgage, encumber or otherwise dispose of the eligible equipment without the prior written consent of the FOEM. Management and Administration -no more than 5% of each sub-recipient's total award may be expended on Management and Administration costs, Hiring of full-time or part-time staff or contractorsiconsultants: To assist with the management of the respective grant program To assist with application requirements TO Development of operating plans for Information collection and processing necessary to respond to FEMA data calls Overtime costs - Overtime are allowable for personnel to participate in information, investigative, and intelligence sharing activities specifically related to homeland security and specificaliy requested by a Federal agency. Allowable costs are limited to overtime associated with federally requested participation in eligible fusion activities inciudlng art!- terrorism task'torces, Joint Terrorism Task Forces (JTTFs), Area Martime Security Committees (as required by Maritime Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams , Grant funding can only be used in proportion to the Federal man-hour estimate, and only after funding for these activities from other Federal sources (i.e. FBI JTTF payments to State and local agencies) has been exhausted, Under no circumstances should DHS grant funding be used to pay for costs already supported by funding from another Federa! source. Operational overtime costs, In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical infrastructure sites. FY 2016 SHSP or UASI funds for organizational costs may be used to support select operational expenses associated with increased security measures at critical infrastructures sites in the following authorized categories a Backfill and overtime expenses (as defined in FDA) for staffing State or Major Urban Area fusion centers; ® Hiring of contracted security for critical infrastructure sites; Public safety overtime (as defined In FOA) Title 21 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package): and 50 71 Pac et Pg. 259 a Packet Pg. 1779 1J.1 P • Increased border security activities in coordination with CP8, as outlined In Information Bulletin 135. FY 2016 UASI funds may only be spent for operational overtime costs upoi prior approval provided in writing by the FEMA Administrator, Travel expenses Meeting-related expenses (For a complete list of allowable meeting-related expenses, please review the 0JIP Financial Guide at http://�vvAv.oip,usdoi.-got/FinGuide). Acquisition of authorized office equipment, Including. ® Personal computers * Laptop computers 0 Printers 0 LOD projectors, and & Other equipment or software which may be required to support the imp!emertation of the homeland security strategy The following are allowable only within the period of performance of the contract: Recurring feestcharges associated with certain equipment, such as cell phones, taxes, etc, - -Leasing and)or; renting, of ,space for newly Wed personnel during the period of performance of the grant program Procurement Ali procurement transactions will be conducted in a manner providing full and open cornpetft;on and snail comply with the standards art in: 4 2 C.F.R, Part 200; a Chapter 287, Florida Statues; and, • any local procurement policy. To tne extent that one standard is more stringent than another, the sub-sub-recipient must follow the more stringent standard, For example, if a State statute imposes a stricter requirement than a Federal regulation, ther° the sub-sub-recipient must a&ere to the requirements of the State statute, The Division shall pre-approve all scopes of work for projects funded under this agreement, Additionally, the sub-sub-reciplent shall not execute a piggy -back contract unless the Division has approved the scope of work contained in the original contract that forms the basis for the piggy-back contract. Also, in order to receive reimbursement from the Division, the sub-sib- recipient must provide the Division with a suspension and debarment form for each vendor that performed work under the agreement. Furthermore, if requested by the Division, the sub- sub-recIpient shall provide copies of solicitation documents including responses and justification of vendor selection. In Piggy-backing The practice of procurement by one agency using the agreement of another agency is called piggybacking. The ability to piggyback onto an existing contract is not unlimited. The existing contract must contain language or other legal authority authorizing third parties to make purchases from the contract with the vendor's consent. The terms and conditions of 51 71 Packet P 0 g. 26 Oka' Fig. P ac ke t ackelt Pg. 1780 1 J.1 the new contract, including the scope of work, crust be substantially the same as those of the existing contract. Tie piggyback contract may not exceed the existing contract In scope or volume of goods or services. An agency may not use the preexist'ng contract merely as a 'basis to begin negotiations" for a broader or materially different contract. Section 215-971, Florida Statutes Statutory changes enacted by the Legislature impose additional requirements on grant and sub-sub-recipient agreements funded with Federal or State financial assistance, In pertinent part, Section 215.97(l) states: An agency agreement that provides state financial assistance to a sub- recipient or sub-sub-reciplent, as those terms are defined in -S, 215-97, or that provides federal financial assistance to a sub-sub-recipient, as defined by apprcable United States Office of Management and Budget circulars, must include all of the following A provision specifying a scope of work that clearly establishes the tasks that the sub-recipient or sub-sub-reciplent is required to perform. A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the agency before payment. Each deliverable must be directly related to the sgape � thp, j qufred minimum lq_ L W be performed and the criteria for evaluating the successful completion of each deliverable. A provision specifying the financial consequences that apply if the sub-recipient or sub-sub-recipient, falls to perform the minimum lever of service required by the agreement. The provision can be excluded , nom the agreement only if financial consequences are pr&iblted by the federal agency awarding the grant, Funds refunded to a state agency from: a sub-recipient or sub-sub-recipient for failure to perform as required under the agreement may be expended only in direct support of the program from which the agreement originated, • A provision specifying that a sub-recipient or sub-sub-recipient of federal or state financial assistance may expend funds only for allowable costs resulting from obligations incurred during the s i led agreement period, pecif • A provision specifying that any balance of unabligated funds which has been advanced or paid must be refunded to the state agency. • A provision specifying that any funds paid in excess of the amount to which the sub - recipient or sub-sub-recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. • Any additional information required Pursuant to s, 215.97. Overtime and Backfill The entire amount of overtime costs, including payments related to backfi1ing personnel, which are the direct result of time spent on the design, development, and conduct of exercises are allowable expenses. These costs are allowed only to the extent the payment For such services is in accordance With the policies of the State or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable, In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND M 71 Packet Pg, 261 Packet Pg. 1781 R 9 � b from an award for a single period of time (e.g,, 1:00 p.m. to 5'00 p.m.), even though such work may benefit both activities. Requests for overtime or backfili must be reduced by the number of hours of leave Laken in the pay period. For the purposes of this agreement, 19 leave and pay period are defined according to the Fair Labor Standards Act (FLEA), tM Failure to comply .E 'a Failure to comply with any of the provisions outlined above sha'I result in disallowance of r_ reimbursement for expenditures, U_ Unallowable Costs �SHSP, UASI and OPSG) D Per FEIVIA policy, the purchase of weapons and weapons accessories is not allowed with HSGP. CD C Reporting Requirements CD 1. Quarterly Programmatic Reporting: The Quarterly Programmatic Report is due within thirty (30) days after the end of the N reporting periods (March 31, June 3 , September 30 and December 31) for the We of this > contract. U CL It a report(s) is delinquent, future financial reimburserneits will be withheld until the Sub-recipient's reporting is current. • If a report goes two (2) consecutive quarters without Sub-recipient reflecting any v E ' like n _w _jl.i nAg�m jna�ion of 09,49ne-eme 1,_ C IMME 2. Programmatic Reporting-BSIR Biannual Stratggig 11pplementation Rel2ort: After the end of each reporting period, for the life of the contract unless directed othenw'Ze, the SAA, will complete the Biannual Strategic implementation Re in the Grants Reporting Tool (GRT) httos:11www.re porting. od PA hLm, The reporting periods are January 1-June 30 and July 1 - December 31. Date entry is scheduled for December 1 and June I respectively. Future awards and reimbursement may be withheld if these reports are delinquent, Reimbursement Requests: A request for reimbursement may be sent to your grant manager for review and approval at any time during the contract period. Reimbursements mus be requested within ninety (90) calendar days of expenditure of funds, and quarterly at a minimum, Failure to submit request for reimbursement within ninety (90) calendars of expenditure shall result in denial of reimbursement, The Sub- recipient should lnOude the category's corresponding line item number in the "Detail of Claims" form This number can be found in the "Proposed Program Ait '_ Packet Pig. 1782 F J.1 .c Budget„ #, A line item number is to be included for every dollar amount in the "Detail of Claims" form, 4, Close-out Programmatic Reporting: tM The Close-out Report is due to the Florida Division of Emergency Management no later than sixty (60) calendar days after the agreement is either completed or the agreement has expired. Contractual Point of Contact Programmatic Point of Contact Michael J. Day FeVcla Pinnock FDEM FO EM 2555 Shumard Oak Blvd. 2555 Shumard OaK Blvd. Tallahassee, FL 32399-2100 Tallahassee, FL 32399-2100 (85(x) 488-3133 (850) 410-3457 Mhael,Day Qaem.myflonda.com -elicia.Piinoc.k@em,myfiorida.com L Contractual Responsibilities < r The FDEM shall determine eligibility of projects and approve changes in scope of work. • The FDEM sha'l administer the financial processes. E MI Packet Pa. 263 ' P P a cke t ke act Pq. 1783 Urban Area Security Initiative (UASI): The UASI program supports the implementation of risk driven, capabilities-based planning, organization, equipment, training, and exercise needs of high-threat and high-density Urban Areas based on the capability targets set in Urban Area, State, and regional Threat and Hazard Identification and Risk Assessments (THIRAs), The capability levels are assessed in the State Preparedness Report (SPR) and inform planning, organizaton, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. Planning Deliverable: Subject to the funding limitations of this Agreement, the Division shall reimburse the Sul - r ecipient for tie actual cost of successfully completing Planning activities consistent with the guidelines contained in the Comprehensive Planning Guide CPC 101 v.2. For additional Information, please see httpVAvwwJe ty r . gov /pdf /aboutldivisionsM�d1GPG V2.pdf orqr�ntgulclance (Notice of Funding OpportuW For the purposes of this Agreement, any planning activlty such as those associated with the Threat and Hazard identification and Risk Analysis (THRA), State Preparedness Report (SPR), and other planning activities that support the National Preparedness Goal (NPG) and place an emphasis on updating and maintaining a current Emergency Operations Plan (EOP) are eligible, The Sub- recipient can successfully complete a planning activity either by creating or updating such plan(s). or'g a' n_'I_zatRiff DO;Wilrable the futiblitg liffirt5fldrisbif recipient for the actual eligible costs for Personnel, Intelligence Analysis, Overtime and Operational Overtime. Exercise Deliverable; Subject to the funding limitations of this Agreement, the Division shall reimburse the Sub- recipient for the actual cost of successfully completing ar, exercise which meets the Department of Homeland Security Homeland Secur ity Exercise and Evaluation Program (HSEEP) standards and is listed in A) the State of Florida Multi-Year Training & Exercise Plan (MYTEP), and B) County or Regional TEP for the region in which the sub - sub - recipient is geographically located. information related to TF-Ps and HSEEP compliance can be found onilne at,,httys:/iwArAt.11'.s.dhs.aov!bseep. For the purposes of this Agreement, any exercise which is compliant with HSEEP standards and contained in the State of Flor'da MYTEP qislifies as an authorized exercise, The Sub-recIplant can successfully compieto an authorized exercise either by attending or conducting that exercise. Training Deliverable: Subject to :he funding limitations of this Agreement, the Division shall reimburse the Sub- recipient for the actual cost of successfully completing a training course listed on the Department of Homeland Security (DHS) approved course catalog. For non-DHS approved courses the sub - recipient shall obtain advance FDEM approval using the Non-TED form by contacting their grant manager, The DHS course catalog Is available orli,ie at: htlI2:1/traInira.fema.go � For the purposes of this Agreement, any training course listed on the DHS approved course catalog qualifies as an authorized course. The Sub - recipient can successfully complete an authorized course either by attending or conducting that course. Equipment Deliverable Subject to the funding limitations of this Agreement, the Division shall reimburse the Sub- recipient for the actual cost of purchasing an item identified in the approved project funding template and budget of this agreement and listed on the DHS Authorized Equipment List (AEL). For the purposes of this Agreement, any item listed an the AEL qualifies as an authorized item. The 21 o'lowable prevention, protection, mitigation, response, and recovery equipment categories and equipment standards for HSGP are listed or the web-based version of the Authorized Equipment List (AEL) on the Lessons Learned Information System at http:fteLg.fefpa.ggy/a_uth_qflzed %qMjpMant-list. in addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. W 71 Packet Pa. 264 Packet Pg . F J.1 .c - 1 LC.9.b j jammin mg I a 1 0# CHMMEO= I I CN U E I'm E u 56 [ pg Packet Pg. 1785 F — j- 1 — .c — 1 Cao "a OVICT *.T-. MY W-1 N 1) Age Discrimination Art of 1975 42 U.S.C, § 6101 et seq. 2) Americans with Disabilities Act of 1990 42 U&C. § 12101-12213 3) Chapter 473, Florida Statutes 4) Chapter 215, Florida Statutes 5) Chapter 252, Florida Statutes 6) Title VI of the Civil Rights Act of 1964 42 U,S.C, § 2000 et seq. 7) Title Vill of the Civil Rights Acts of 1968 42 US,C. § 3601 et seq, 8) Copyright notice 17 U.S.C. §§ 401 or 402 9) Assurances, Administrative Requirements and Cost Principles 2 C.F.R. Part 200 10) Debarment and Suspension Executive Orders 12549 and 12689 1 I)Drug Free Workplace Act of 1988 41 U&C. § 701 et seq, 12)Duplication of Benefits 2 C.F.R. Part 200, Subpart E 13)Energy Policy and Conservation Act 42 U.S.C. § 6201 14)False Claims Act and Program Fraud Civil Remedies 31 U.S,C. § 3729 also 38 U&C. Pi 3801-3812 15) Fly America - Act of 1974 U. S.C:§ 41102 aIii - 49 U.S C. § 16)Hotel and Motel Fire Safety Act of 1990 15 U,S,C, § 2225a 17)Lobbying Prohibitions 31 U.S.C. § 1352 18)Patents and Intellectual Property Rights 35 U.S.C. § 200 et seq, 19)Procurement of Recovered Materials section 6002 of Solid Waste Disposal Act 20)Terrorist Financing Executive Order 13224 21)Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act) 20 U.S.C. § 1681 et seq. 22)Trafficking Victims Protection Act of 2000 22 U.S.C. § 7104 23)Rehabilitatiori Act of 1973 Section 504, 29 U.S.C. § 794 24)USA Patriot Act of 2001 18 U.S.C. § 175-172c 25)Whistleblower Protection Act 10 U.S.C. § 2409, 41 US.C. 4712, and 10 U.S.C. 2324, 41 U.S.C. § § 4304 and 4310 26)53 Federal Register 8034 27)Rule Chapters 27P46, 27p -11 and 27P -19, Florida Administrative Code M 71 Packet Pa. 266 Packet Pg . - F J.1 .c - 1 LLI J SUB-RECIPIENT: If you are requesting an advance, indicate same by checking the box below. [ I ADVAINCE REQUESTED Advance payment of $ is requested. Balance of payments will be niad.- on a reirnburserient taasis. Thest funds are needed to pay staff, award benefits to clients, duplicate forms and purchase start-up supplies and equipment. We would not be able to operate the program without this advance. Mffrqt��� LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the Funding Agreement term, Supporting documentation should Include quote% for purchases, delivery timelines, salary and expense projections.. etc, to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the Funding Agreement term, Any advance funds, not expended within the first ninety (90) days of the contract term shall be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty (30) days of receipt, along with any Interest earned on the advance) 58 Packet Pa. 267' Packet Pg. F J.1 .c C.9 _.t r . ■nl Financial ilanaoeerat The Sub-Recipient's financial management system must comply with 2 C,F.R. §200.302. Procg(em—ents Any procurement undertaken with funds authorized by this Agreement must comply with the requirements of 2 C.F.R, §200, Part Q- --Post Federal Award Require ri ents— P rocurem ent, Standards (2 C.FR. §§200,317 through 200.326). Codf,s of conduct. The Sub-recipient shall maintain written standards of conduct governing the performance of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall p cipate in these lection - award, or a on of a contract supported by public grant funds if a real - or apparent conflict of interest would be involved, Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a financial or other interest in the flrm selected for an award. The officers, employees, and agents of the Sub-recipient shall neither solic't nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts, The standards of conduct shall provide for disciplinary actions to be applied for violations of the standards by officers, employees, or agents of the Sub - recipient. MMM; The Sub-reciplent shall have its offices open for business, WIM the entrance door open to the public, and at least one einpioyee on site, from t 0 ' 60#414 — '- oat "I Licensigg,and Permitting All subcontractors or employees hired by the Sub-recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Sub-recipient, W 71 Packet Pq. 268 Packet Pg . L_C�.9.b I Subcontractor Covered Transactions D (1) The prospective subcontractor of the Sub-recipient, rti I S, CD ce f e C14 by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared Ineligible, or voluntarily excluded from participation in this CD transaction by any Federal department or agency. U C14 CL (2) Where the Sub - recipient's subcontractor is unable to certify to the above statement, the U prospective subcontractor shall attach an explanation to this fwrn, as E SUBCONTRACTOR: Signature Name and Title Sub-recipient's Name FIDEM Contract Number Street Address Project Number City, State, Zip mr M-1 P Pa. 269 L l Packet Pg. 1789 ATTACHMENT G � All of the instructions, guidance, Umitations.and other cond'tions set forth imthe Notice of Funding Opportunity (NORO) for this program are incorporated here by reference |n the terms and conditions af your award, At: sub-recipieits must comply with any such requirements set forth in the program NOFO, All sub-recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose throughmom+Fmdemal sources. All xult-reoypientw must acknowledge their use uf federal funding when �aou|nAabotemon\a. press releases, requests for proposals, bid |nv|tat|ona, and other documents describing projects or programs funded |n whole o/in part with Federal funds. Any cost allocable toa particular Federal award provided fbrin2C.F.R. Part 20U, Subpart E may not be Q charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal ~ statutes, regulations, or terms and cond!tions of the Federal awards, or for other reasons, However, this u proh|b�tion would not preclude asub-recipient from shifting costs that are aUnwab!n under two ormore � Federal awards in accordance with existing Federal statutes, regulations, or the terms and condit'ons of � the Federal award. ^ - - ���� --- �J6�������������,eq�W����r�}���\�R�l�� --- ������������� � regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F'R, Part 25 Appendix A.thefuVtextofwhirhirnmrporahedhenahynafenanma|mtMn$armaamdcmnd|t|onmof your award. All sub-recipients muStacknowledge and agree !m comply Wh applicable provisions governing DHS ; aumaea to nmoordy. accounts, information, fenUihee. and staff, � 1. Sub-recipient must cooperate with any compliance review or compliant investigation conducted bythe � Stale Administrative Agency V/DHS. � 2. Sub-recipient will give the State Administrative Agency, DH8orthrough any authorized representative, access to and the right to examine and copy records, accounts, and books, papers, or documents related to the grant. 3. Sub-recipient must submit timely, complete, and accurate reports to the FIDEM and mainta/n < appropriate backup documentation (o support reports. Sub-recipients should also comply with all other special reporting, data collection and evaluation requirements, as prescribes by law or detailed in program guidance. 4. If, during the past three years. the sub-recipient has been accused of discrirriiriation on the grounds of � race, color, national origin (including limited English profi age, disability, religion, orfami|io\ - status, the sub-recipient must provide o fist nf all such proceedings, pending of comple incl uding outcome and copies oil settlement agreements tuF0EM for forwarding &m the DHS awarding office and the DHSComponent, 5. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race, color, religion, national orig;n, sex, or disability against a sub-recipient oy funds, the sub'rec|pleo\ will forward a copy of the hnftgLo the Office for Civil Rights, Office nf Justice Programs. 61 61 F J.1 .c C,9.b 6, Sub-recipient will acknowledge t"eir use or federal funding when issuing statements, press releases, and requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. 7. Sub-recipient wiN establ'sh safeguards to prohibit employees from using their positions for a ourpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particu'arly those with whom they have family, business, or other ties, 8, Sub - recipient who receives awards made under programs that provide emergency communications equipment and its related activities muscomply with SAFECOM Guidance for Emergency Communications Grants, including provisions on technical standards that ensure and enhance interoperable communications, 9. Sub-recipient wN ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of `he project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communicajonfrom the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project Is under consideration for listing by the EPA. 10, When original or replacement equipment acquired Linder this award by the sub-recipient is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FENIA, you must request instructions from FOEM to make proper disposition of the equipment py'rscant to 2 C,F,R. Section 200.313. 62 71 Packet Pa. 271 Packet Pg. 1791 F _Y 1 7 10 M A �12� El 1 , Does the amount billed by consultant add up correctly? 2. Has all appropriate documentation to denote hours worked been properly signed? 3. Have copies of all planning materials and work product (e.g. meeting documents, copies of plans) been included? (Note - If a meeting was held by sub-recipient or contractor/consultant of sub-recipient, an agenda and .5ignup sheet with meeting date must be included). L7 4. Has the invoice from consultant/contractor been included? (Note - grant agreement must be referenced on the invoice,) 5. H66_ffoof of 0ayment b included? Canceled check Electronic; Funds Transfer (EFT) Confirmation Credit Card Statement & payment to credit card company for that statement 6, Has Attachment G (found within Agreement with FDEM) been completed for this contra ctor/consul tant and included in the reimbursement package? El 7. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or Purchasing Basics Attachment if further clarity is needed. Sole Source (approved by FDEM for purchases exceeding $25,000) State Contract (page showing contract #, price list) Competitive bid results (e.g, Quotewire, bid tabulation page) O on) TRA INING T7_1, Is the course DHS approved? 2. Is there a course or catalog number? If not, has FDEM approved the non-DHS training? 3. Have Sign-in Sheets, Rosters and Agenda been provided? 63 I Packet Pci. 272 Packet Pg. 1792 F J.1 .c C,9.b a, N 4. If billing for overtime and/or backfill, has documentation been provided that lists attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee? ,— Have documentation from entity's financial system been provided as proof attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? 5. Have the names on the sign-in sheets been cross-referenced with the names of the individuals for whom training reimbursement costs are being sought? I W 6, Has any expenditures occurred In support of the training such as printing costs, costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment? If so, receipts and proof of payment must be submitted. Canceled check Electronic Funds Transfer (EFT) Confirmation Credit Card Statement - & . payment -to -credit card -company. fo r. that------ statement T. Has proof of purchase methodology been included? Please see F'orm 5 of Reporting Forms or Purchasing Basics Attachment if further clarity is needed. m. Sole Source (approved by FIDEM for purchases exceeding $25,000) State Contract (page showing contract #, price list) Competitive bid results (e.g. Quotewire, bid tabulation page) EXERCISE Has documentation been provided on the purposelobjectives of the exercise? Situation Manual Exercise Pian Z If exercise has been conducted are the following included: After-action report Sign-in sheets Agenda Rosters 3, if billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? — Have documentation from entity's financial system been provided to prove attendees were paid? 64 I Packet P . 273 Packet Pg. 1793 J.1.0 C.9.b W 707 W For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? 4, Have the names on the sign-in sheets been cross-referenced with the names of tM the individuals for whom exercise reimbursement costs are being sought? r_ M K Have any expenditures occurred an supplies (e.g., copying paper, gloves, tape, U_ etc) in support of the exercise? If so, receipts and proof of payment must be V5 included. D Canceled check Electronic Funds Transfer (EFT) Confirmation CD C Credit Card Statement & payment to credit card company for that statement C CD Has any expenditures occurred on rental of spacellocations for exercises CN planning and conduct, exercise signs, badges, etc.? If so, receipts and proof of > U payment must be included. U, Canceled check Electronic Funds Transfer (EFT) Confirmation Credit Card Statement & payment to credit card company for that 1.1 7, Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or Purchasing Basics Attachment if further clarity is needed. Sole Source (approved by FDEM for purchases exceeding $25,000) State Contract (page showing contract #, price list) Competitive bid results (e.g. Quotewire, bid tabulation page) EQUIPMEN L 1 1. Have all invoices been included? 0 2, Has an AEL # been identified for each purchase? 3. If service/warranty expenses are listed, are they only for the performance period of the grant? El 4. Has proof of payment been included? Canceled check Electronic Funds Transfer (EFT) Confirmation Credit Card Statement & payment to credit card company for that statement MMM OF, El 6. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or Purchasing Basics Attachment if further clarity is needed, 65 P acket N . 274 P Packet Pg. 1794 J.1.c C, .b Sole Source (approved by FDEM for purchases exceeding $25,050) State Contract (page showing contract #, price list) Competitive bid results (e.g. Quotewire, bid tabulation page) TR.A VEUCONFERENCES 1, Have all receipts been turned in, itemized and do the dates on the receipts match travel dates? Airplane receipts Proof of mileage (Google or Yahoo map printout or mileage log) Toll and /or Parking receipts Hotel receipts (is there a zero balance ?) Car rental receipts Registration fee receipts Note: Make sure that meals paid for by conference are not included in per diem amount 2. if travel is a conference has the conference agenda been included? to traveler been _ Canceled check Electronic Funds Transfer (EFT) Confirmation Credit Card Statement & payment to credit card company for that statement Copy of paycheck if reimbursed through payroll MATCHING FUNDS 1. Contributions are from Non Federal funding sources identified? 2. Contributions are from cash or in -kind contributions which may include training investments. 3 Contributions are not from salary, overtime or other operational costs unrelated to training. SALARY POSITIONS 1, Has a signed timesheet'by employee and supervisor included? 2. Has proof for time worked by the employee been included? Is time period summary included? Statement of Earnings Copy of Payroll Check Payroll Register For fusion center analysts, have the certification documents been provided to the SAA to demonstrate compliance with training and experience standards? 66 E . X75 Pg. 1795 r ------------ 1, if billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total CD pafd to each attendee? C Have documentation from entity's financial system been provided to u- prove attendees were paid? For backfill, has a clear delineationicross reference been provided D showing who was backfifling who? CD C FOR ALL REIMBURSEMENTS - THE FINAL CHECK s CD 1. Have all relevant forms been completed and included with each request for CN reimbursement? E 2. Have the costs incurred been charged to the appropriate POETE category —A.- Dwes-AN.tolal.on-all-Forms. submit:ted-match.2- 4. Has Reimbursement Form been signed by the Grant Manager and Financial Officer? 5. Has the reimbursement package been entered into sub-sub-recipients records/spreadsheet? 6. Have the quantity and unit cost been notated on Reimbursement Budget Breakdown? T If this purchase was made via Sole Source, have you included the approved Sole Source documentation and justification? 8. Do all of your vendors have a current W-9 (Tax Payer Identification) on file? Please note: FDEM reserves the right to update this checklist throughout the life of the grant to ensure compl[ance with applicable federal and state rules and regulations, A Packet Pg. r ------------ - I Cg.b Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various funding sources including federal grant funds. The Florida Division of Emergency Management (FDEM) has a responsibility to track and monitor the status of grant activity and items purchased to ensure compliance with applicable Homeland Security Grant Program (HS P) grant guidance and statutory regulations. The monitoring process is designed to assess a sub-recipient agency's compliance with applicable state and federal guidelines. V MonitoOng is accomplished utilizing various methods including desk monitoring and on-site visits. There are two primary areas reviewed during monitoring activities - financial and programmatic monitoring. Financial monitoring is the review of records associated with the purchase and disposition of property, projects and contracts. Prograrnmatic monitoring is the observation of equipment purchased, protocols and other associated records. Various levels of financial and programmatic review may be accomplished during this process. a Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via e-mail and telephone. On-Site Monitoring are actual visits to the sub-recipient agencies by Division representatives who examines records, procedures and equipment, Each year the FDEM will conduct monitoring based on a "Risk Assessment", The risk assessment tool is used to help in determining the priority of sub-recipients that should be reviewed and the level of monitoring that should be performed, it is important to note that although a given grant may be closed, it is still subject to either desk or on-site monitoring for a five (5) year period following closure. Ms. 71 rt 277 1 Y e Packet Pg. 1797 Areas that will be examined include: Management and administrative procedures; Grant folder maintenance; Equipment accountability and sub-hand receipt procedures; Program for obsolescence; Status of equipment purchases; Status of training for purchased equipment; Status and number of response trainings conducted to include number trained; Status and number of exercises; Status of planning activity; Anticipated projected completion; Difficulties encountered in completing projects; U> Agency NIMS/ICS compliance documentation; Equal Employment Opportunity (EEC Status) Procurement Policy FDEN1 may request additional moritoring/information of the activity, or lack thAreof, generates questions from the region, the sponsoring agency or FIDEM leadership. The method of gathering this information will be determined on a case-by-case basis. Desk monitoring is an on-going process. Sub-ireciplents wilt be required to participate in desk top monitoring as determined by FIDEM. This contact will provide an opportunity to identify the need for technical assistance (TA) and/or a site visit if FDENI determines that sub-recipient is having difficulty completing their project. As difficultiesldeficiencies are Identified, the respective reg1on or sponsoring agency will be notified by the program office via email. Information will Include the grant sub-recipient agency name, year and project description and the nature of the issue in question. Many of the issues that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to FOEM for assistance. Examples of TA include but are not limited to • Equipment selection or available vendors 1691 71 r____ ------------- I Mn'�Lea� Del '779 Packet Pg. 1798 i E 9 b :E. a Eligibility of items or services discipline * Record Keeping a Reporting Requirements * Documentation In support of a Request for Reimbursement On -Site Monitoring will be conducted by FOEM or designated personnel. On-site Monitoring visits will be scheduled in advance with the sub-recipient agency POC designated in the grant agreement. FDEM will also conduct coordinated financial and grant file monitoring. Subject matter experts from other agencies within the region or state may be called upon to assist in the (o r r r, of a pees r -, v a r, eed e d, On-site Monft2dng Prat 2SL2! On-site Monitoring Visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year (FFY). Site visits may be combined when geographically convenient, There is a financial) programmatic on-site monitoring checklist to assist in the completion of all required tasks. Site Visit Preparation A letter will be sent to the sub-recipient agency Point of Contact (POC) outlining the date, i time and purpose of the site visit before the planned arrival date. The appointment should be confirmed with the grantee in writing (email is acceptable) and documented in the grantee folder. The physical location of any equipment located at an alternate site should be confirmed with a representative from that location and the address should be documented in the grantee folder before the site visit. 70 I Packet Pg. 1799 On-Site MonARdnR_Y!§A Once FOEM personnel have arrived at the site, an orientation conference will be conducted. During this time, tne purpose of the site visit and the ftems FDENI intends to examine will be identffled, All objectives of the site visit will be explained during this time. FIDEPvt personnel will review all files and supporting documentation. Once the supporting documentation has been reviewed, a too0visual/spot inspection of equipment will be conducted. Each item selected for review should be visually inspected whenever possible. Bigger items (cornputers, response vehicles, etc.) should have an asset decal (Information /serial number) placed In a prominent location on each piece of equipment as per sub-recipient agency requirements, The to serial number should correspond with the appropriate receipt to confirm purchase. Photographs should be taken of the equipment (large capital expenditures in excess of $1,000. per item), If an item is not available (being used during time of the site visit), the appropriate documentation must o for 7 O!her programmatic issues can be discussed at this time, such as missing quarterly reports, payment voucher/reimbursement, equipment, questions, etc, Post Monitoring Visit FDEM personnel will review the on-site monitoring wcrksheets and backup documentation as a team and discuss the events of the on-site monitoring. Within thirty (30) calendar days of the site visit, a post monitoring letter will be generated and sent to the grantee explaining any issues and corrective actions required or recommendations. Should no issues or findings be identified, a post monitoring letter to that effect will be generated and sent to the sub - recipient. The sub-recipient will submit a Corrective Action Plan within a tirnefral-ne as determined by FDEM. Noncompliance on behalf of sub-grantees is resolved by management under the terms of the Sub-Grant Agreement. The On-Site Monitoring report and all back up documentation will then be included in the Sub- recipient's file. 71 71 at Pri oan Packet Pg. 1800 Mdfl._IME�M The fot!owing types of projects are to be submitted to FEII for compliance review under Federal envirornrI planning and historic preservation (EHP) laws and requirements prior to initiation of the project: New Construction, Installation and Renovation, including hut not [Whited to: a Emergercy Orieration Centers Security Guard facilites Equipment buildings (sucri as those accompanying commLinication towers) 0 Waterside Structures (such as dock houses, piers. etc) Placing a repeater ani other equipment on an existing tower 4 Renovwfon of and modificadon to 6udd'ri and structures that are 50 years ofd or older Any other construction cr renovation effor's that charge or expand the foolprint of a facillty or structure including security sr.hancefnants to improve perimeter security Physical Security Enharcemerts, including bit not hinited to: * Ughtlng, * Fencing * Closed- circuit television (CCTV) systems * Motion detection systems Barriers, doors. gates In additicri, the erection of communL-ations. towers that are included in a,urisd'olon's interoperable communications plan is aflowed, subI all applicable laws, --giladons, and licersirg provisions. Commurication tower projects must be submitted to FEN, for EHP revi . ew. EHP DETERMINATION PROCESS Submit the Finai Scree: Memo to tl'e SAA for review prior to funds being expended. 11, The SAA will review arc noUy the suto-recipient of its decision, The grantee should incorporate sufficient time and resources into the project planning process to accommodate EHP requirements, APPROVAL PROCESS TO FEMA I. PreQare a formal writ ',en Scope of Wor'XIdylth details outlined in the attached EHP Compliance Requirements. page 2. it. The Firi SGreering Memo should te attached to all project information sent to the Grant Programs Directorate (GP C) for an EHP regulatory rompliarl reAew, Ill. Complete the attached Nationai EmOronmenta! PotIV/ Act (NEPA) Compliance checklist IV, Prepare maps indicating the'ricallon(s) of proposed project (Guidance provided) V. Taxe photographs of the Incation(s) w proposed project (Guidance provided) Vi. ForNard ail o0cuments to the SAX All documents are than forwarded to GPID electronically via the Centralized Sc ar.d Information Desk (C&D) ataskcslcl@ hs.go . V11. CSIO will ser I an en I confirming receipt of the project description. Vill. FEMA Program Analyst sands notification to SAA when review Is complete. SAA notifies sub-recipient of FEMA's final decision, Ix. THE PROJECT MAY BEGIN ONCE FINAL FNMA APPROVAL fS RECEIVED, Grantee shculd incorporate sufficient time and resources into the project planning process to accommodate EHP requirements, Grantees oust receive written, approval from FEMA prior to the use of grant funds for project Implementation. 72 71 Pot-tent Pn WH Packet Pg. 1801 I J.1.0 ATTACHMEMT L MANDATORY CONTRACT PROVISIONS Any contract or subcontract funded by this Agreement must contain the applicable provisions outwed in tM Appendix 11 to 2 C�FR Part 200, It is the responsibaity of the sub-recipient to include the require provisions, The division provides the following list of sample provisions that may be required; OMB Guidance R, 200, App. 11 {x 'I Davim-11mon et xs smimded AD U-SX, matartals or artielps iordinargy avatiablo on D 2;14121142). WbGn. required by PadQral program tha open Market, or contracts for trRnspor- )o$.nslatJi:)n, an prime owistruetion ctontrajta3 tattoo or trsrsnaisj Me. CD la excess OC $-1OM aLwarded by nuu-Ndoral (F) Alglits to in -01,11 ; -I M 1,91, Z... ,A Under aL C14 eatj tma jinist irre' orle a provision for camph. ( 13atraa at" A zmqtnent, If the Podomi award Anot) :with the Davla•IFLaven Act (40 MGX. nuaiid the definittan of "funding Waorneub" , ftiii-3144, wul 2114,710 as supplinneowd by under 37 Mlk 14012 w and the rgdplsat, or Dapartment of Labor rogrziano-w (93 CPR "Labor sobrecipiqjv4 wl2has to ontoT into a contract CD e oxrt 5. Scard4ras Prov.sloas Applj- OabW kfa Contracts Cav9nmj Fudor%11,7 Fl- with a sniall bUZIE,055 firm GC ]IODPOOM 01:,n• 111.Z.AtIon, ro,�ard!nz the substito.lon of par- C ®° nanc,P-1 and AonstA Constrretion"), In ac- tim, 4unizahlear ar. Pamormanca of "Pen, U CN cord3mes with the statuta, contractors mout mental, dwsolcprnontal. or reaowah wcr,3 �r be rRqiured to pay wages to luborors. and Mo. - S tns under t "funding Agrooment." the recipl- > chanic-S at a r3tQ not W. the pro waling ant or sutwoolplenb must comply with the rp- U CL wages s.pvuLflad In a wage doWr=iaitloa qulrerncrA3 of 37 CPR Put4flf. "RighL4 U+ In- M"A oy the Semtary of Labqn In addition. vonUens time by NoaproVt Organlisaow Gt Mae. he squired to pay- waged and. Small Bustrem Firms Linder Govirm.- not lass than oaca a week. The aon-Federal niffat GM(kris. Cot traits end 131DOPOWAve ojitt!;y mutt Plaza 5L Co;ky of tha carronT pm- Agreements," and any Implanionfacir rogula- vafling va" datarnii=tjoa tssusd by the U*- tons issuod by the awardinv, agency, E part7a4r.it of Labor In Oita so;Icltattan. TbQ (0) Clean Air Act N2 U.S.C. 7401-7G71q,1 and C 0, privat ba coadthonazI upon the azueptance of U,S.C- 125t-IM, . as ajt1QadGd--COntmrLts a7ld Lrae wria dotormtaaUon. no non - daral on- subgrants of sanouW,4 in axmss; of 5150,440 at"y must repo:t all suswtad or VKPcrted MUR cantata a prQvialon thar, MquIres the , nolationa to the VQ04ir'.11 wir3rditit asenLy. ava-FWArat award to %me to comply with Tti.; vantr:L must, ilso MAide a FrovIst4n all appliaabta standards orders or reg-als- 0) or nompM & a %ntb the CoNiind "Anti- ' t'-Ons Ismiad Pursuant to wh Clean Air Act I 7 Xi��kbi „ k An M U—SX. 3 as sappic. U . S.C� -V (L 1401 riqj and the Folaral Water mantod b-t Dopnrxmant of Labor rouWa P Control Aut as amardod (T3 U,3.L;. (-il OFEL Fvt 2, - Coutr24tors and Sub- r1olabloms mutt ba reporud to the Wntr on Pubim Auti&ng or Putlia Yodgraj nwar1ing 1eqnj7 and the BAVemet Tm�qr'- F! ta W�ho.lo or jr, P xt by Loan3 0iffize of the Ehvlr5=A-ntal Protsetion ,rants Doat the Unk&dScatRs A - )€' r ot .Agency (RPA providas that =h contrutur or s jR) MaciLttor7 stAlulartls and poWina ro- Or 99 ractPiont Mus IN rroblblWd tram) knduoing, la4rar to 0aw.r.T oftio=7 whxr- &to OCR- by any MtZZ an. 7 parxii 42riplo$W in the tainod In the stiato enom vom-Arvai;ton pwi 't CD coottrneltion . Completion, or repair of public ;!auad ra compliaruQ with OW I C CD wor'4, to gVe up pa:t of coma comp4ma, and Cowery3tion, Act g42 UZX. M11- 04 Mon to w'U( be or ohs !s. oth—rwssa OnVtIA , n (1) 1)Qbaznt uApGruslon (VxRCOr1v4 L- ThQ MOD-NdOral QuItItY alkt5li TE!PPFt All SUS- Orders 123 and 1Za contrut award t 0 pq or roportad vlalAtlonn to the Federal (SP 2 CPR 100.220) Must not be made to Tar- awarding agency. ties IMad on the govornmaintWids ErCtuded (13 Contract Work W=3 and 3afAty P%rri is Eilit Syntaifi in time $vstkju (or Aw2xd SLanlard's A (40 =1-10). Wher; Kinag, (SA]Wj, in accordance with th'i t t3 applic-ablo, all oonizacts awarded by the non- OR13 Vildolicas at 2 C.VR 190 that 'MP12Mfnt Pederal. entftv in ozi. Of 3100,30 that Ir• 214cativa Orders 2W (3 CPR Part I706 YoWe tbo emjlurzian O mpuhu iva or labur• Comp., It, 1901 and L 6 (3 CPR Part 1009 on rtiust itolude a pToviston; for oompllancQ Camp- p, 2161, and Sudparoslw,,” vith R 3744. and M4, as :Rippleniented Tbo Etircluded Partiou 1,10 Sptom in SAM it Dopir tmiiat of tot-or rLs;alitions 29 CFR contains tho n=n of parties dobarr*d, sis.- 03 Part s). Under 40 U.S.(;. 9702 of the Amt. #.aols pcindad. or othamise exalud9d by afr?uclas, as 0) contractor must b* required to oDropitto the Well W Wtiva daciarod iA3h 0t:Ie urdar staff I wairas of every rnerb3at4 and laborer or. the utory or M;Ulatarx authority Mawr t1l.-In Ez. I L) basis of a standard wor% week of 40 boars, wuttro Order i2549- 4 L) Work in oxcoax of Me standaza Wtrk WCOIr Is (J1 Uyrl Anti-LobbywT Anupruirnont (21 0 prmi=ble providad tln Lbe worker ls aoma V,a.C- that aript or bid Fqreat-xJ at A rate of net less than One and a for all award of W0,D00 or more MaN file the bakf tImea Clio basic rato or pay for act hoLm mnatr*d oort4ftcatlon. Bach Wr cartiflas to winced in e.=043 of 40 butim lu the work the Wx above that it will not and has not W wa na r9quiromoitA of 40 U.B,C. M are sized Faaeral agroprintod, fund-. to pay IR7 apTlicable to conatrui. wort and provide person or or nIzauloai for Iraltenoliu or at- that no iabovor or awhaujiL must be m- tompting to influsinue an officer or ornployao ay q to work In ourroLndimrs or Lmilor of any agency, a Member of Coogtvss, offiLmr E WorltinZ oufl whIch are' UA3•AItary, or employee of Colurrmes, or an wnployQa of ha=rdouR or dmijoroui;. 7 raotalrernant. Member of conzi-ass in With qb- do not appL7 to tha par of supplies or any Vsdderd contract, grant or any W 73 P.qt--kp.t PCI-2512 Packet Pg. 1802 J.1.c .. Mr . other award cozar4d IYy 31 VA.C- M52. i s � tletr rnu;t 3UO disclow any 140bying with non - Federal furls that takee pt„are in con - nia. wlth ebtitnln any I« floral.. aw -.ud- 3ach diacl ur&rf are fartvardfrll From tlor to idar up to the non- VadExal a;araeak. (K) SeQ 02M.M Procur;nwilt of rwmvnead r: 3tsrla ls, PT-F'- LX III TO PA-FLT 200-11intREl r (F3r COSTS ]DU.l rIFICA'1r1GN A,ND S. iG:iPdf mT, akm &: Ta DETz mrl T - T:om Ft7n Iiti.s'rlTu"riovs op Hiotim MLUVcATJON (THL:8) A Gvicitnr 'Pais a di% 1rovides oriterla far Identi- fving and computiw indirracst (or totttrect (P )) rafx>a at l`ll "r (iaatltutlons Indirect (> stirs) Cos. - s are, thosa that a'8 InemraI. for "isrnmon or faint o4jectn'ss and thirefere cardaat be tdenil[iefd ra &17 and gpocIfIcally WIWI it particular si;onwad pre[+A, an In- 3tracUsnal methvIty, nr any etlaor lhstitls- doual actlAty. fees slabsectlau 8.1., rmllld- Niin of FWAU!Wta aaci A.drninIntratdon, for a ..�.�is�?'1a:�i�i1,..g€'�tciia _.ndsnp4?aeaiA_s�,bSllrtc I Fsla! etuts. 1. w l;" Vf* Funslfa RefM to la2tr , tlftn. orvouNd roa#ar_h, other spnnEorert aCtivitias and other inatitu- tian l a isdefiacd in this sa than= A, 10,V IClt. this= thsa tAWWAt: and tra'.11: acr vlt1Qt; of an InAttaltt45n. F. lT� for r+ Uarclr t:°a,tS'mir as provi. - W in rub - Mlon b, 'tails torll inalnaes all teas• bibs and v ining :c Uvi0is. her -her tbwey a.10 otfarad foe ctad:tz tnwarfl i dogrea or norti ftaata or on a nos- crotlili basis. and Whatlier they are oeferead thireuglt reg sla.r acadamtc dapart- rr:onL ar zoparato dv&.Iomss such aM 1 sure - nircwhrx,s diw^ulon or an Girt- na.4on davivion- ,Uso considered part of this rns r [iatictlon are dapartmantal r4sawah, and, w era rgrBad, to. a.Tr1trar0ty Cc50=1. k1 ;h 3pqriar,ed ingrurdion cart frolliIng rngars SP061he instructional or trashing a.OWVK,w ®:h tasAtshtd by grant, contract, or coaperiF.ive Agreement. Flav ptirposas of the cant prin- cipins, this aativit,T sna5 be conoldiorad a Major fulpticn 9Ygn though an lastitutiou's accounting treatiricant rrsa. tnolude it in tlra lutruct function (2) fAPMrertMat 1`01Anrrla rr:oalz roaoarth. alavelopirent and Scholarly activitles that are not organlmd research mid. oon- i9quout,ly, aria act wefiavatal,v budgatod axld entmiAd for. bops €birantal rasetarch, for purp s of this docunaut. is net considered as a, major funttdon, bat so a part of tiro In- stiactlan function of theinAl.tutton. b, Gipitatized researe, weans all rese al: and dat'aloprrsiit activdtias of an Institution that ar* sspmat ly budget4d acrd accsauntod fiat', It Itaasdnd(m OP 0 alipport. Ghee my be alamcadfled as nchar !'It tlonal acw.i'lles. d. f tlr r dre.tGVU0&aw1 aceivillel nlea:? s 41 ar, tsvwcm of an institution. except for tnstrttc- tirrn, daegw- trrtental reseaarcah, or nixed re- seciv. -b. 4 abler spot'iorod irtivittet„ as de- fln=aal In thaw sacttran: tlJJtQ&. (Y&A) Corm U- tivit105 tdAr of -M in tom a4ppondlr Aara•° gnlph a. ladslxttfdiattaara And Atmg — =Ant of In- direct (Feld.) CCst:, and ®paoiati:,Qd servieais fa._I]tle zl�z rrhed to J200 §r4 Specdalmad Sei'Y)CR fwllltl%�3 of 013: part. axAniflles of other InuUtuttonal activit.ir!a incl aperat:on of rgsulonce leaks, dining' hx71s, hm;pltais and clinks, aturlamt union:,, Intervollogiate,Athletics. booksttras, dhv°ulty houslr,^g, stadent tspartments, guest hoc ea. v}~�Ft1'3.'lasatara, publics irau:aelaina, argil otllar mn dlar auxiliary cntorprizon.. This da IMPlor, 2.160 ln0ludea arts other esiegarles of atctivt- tles coati of which are "unallownbla" to YOd-Pr2l WNnr?.Lq, tlnlrr 1 otherwise 11'40ANd I n ;an awarrdt, 2, ClUpno for tlfatrlbuflan a. 11we parivd. A haso period for distrib!ax txcn df ind mvs (F&A) costs is the porlorl during which the ecate are Ine rretl. 'rho Late period ncrutanp shrauld soinolde with the flsral year established by the Institution, but In .w event the tiajo purtod shaWd be era ,wloctad as to avold irsegoitten In the dfs- t,ributiou of custn. lr. WeAf for rrsf g7trupfriss. The overall op., ,laetive of the Indirect (P&A) east allocation process is to distribute the indirect (F&Aj costa do3arlbad to Ge B. Tdantiftc Lion and asEiviniont of indirect (P&A) Gusts, to 196 74 Packet Pg. 1803 fl) Sporc.sorr:d rec¢nrrh msans alt rasear h argil duvolapment ao0vttlas that ale sport- :Aired by Ptularal and noc- Fsdaral agizaiss and saga, iiaations. Thia taarm includes activt;- tIft lavalvlst the tTSinlbgt of indtandna:s Ira raseazoll taahniquo. (caammoniy eatldd ro - sgaroh tvaimug!) where Such activ:tias the salve fa.ittleE as Cher research and de- veiopnmerit activitaas and Where such activl. tde;s faro not tnuludwl in tha instruetion iurik: CD Zell '(2 L'nimrsitu research ineans all raseamb. .. and doYadopnaant aot;;vWv1 that are sap's- h® rate! budueted and eci�nantcd for by tire tri � r® stl U ton under an Internal applicatiun of in- t CD stlttttl:sisa.l fobs. Clniv- VIslty raaaarch, for mr as$ of this dotai.lrit. rraui ba corn. 9= with sponsored raaseamh under the CN fur Won of organ +d mt;earo1 u. f1f aF ? sores erCfrild !means pra¢ra tiro any' prni C� ACCd )TY Federal and troth FwRral vanolea aaa orW=lsatlona which in _ volvQ th€i porlormancor of work other Wxn In- strnctleil a.'ad organaaed roeAamh, Examples of Mt programs and prallecin are hWth � d3 z projects and oornmaurtg sartcica pro. grams, klowA- var, when anx of these a,otirttla3 0 alipport. Ghee my be alamcadfled as nchar !'It tlonal acw.i'lles. d. f tlr r dre.tGVU0&aw1 aceivillel nlea:? s 41 ar, tsvwcm of an institution. except for tnstrttc- tirrn, daegw- trrtental reseaarcah, or nixed re- seciv. -b. 4 abler spot'iorod irtivittet„ as de- fln=aal In thaw sacttran: tlJJtQ&. (Y&A) Corm U- tivit105 tdAr of -M in tom a4ppondlr Aara•° gnlph a. ladslxttfdiattaara And Atmg — =Ant of In- direct (Feld.) CCst:, and ®paoiati:,Qd servieais fa._I]tle zl�z rrhed to J200 §r4 Specdalmad Sei'Y)CR fwllltl%�3 of 013: part. axAniflles of other InuUtuttonal activit.ir!a incl aperat:on of rgsulonce leaks, dining' hx71s, hm;pltais and clinks, aturlamt union:,, Intervollogiate,Athletics. booksttras, dhv°ulty houslr,^g, stadent tspartments, guest hoc ea. v}~�Ft1'3.'lasatara, publics irau:aelaina, argil otllar mn dlar auxiliary cntorprizon.. This da IMPlor, 2.160 ln0ludea arts other esiegarles of atctivt- tles coati of which are "unallownbla" to YOd-Pr2l WNnr?.Lq, tlnlrr 1 otherwise 11'40ANd I n ;an awarrdt, 2, ClUpno for tlfatrlbuflan a. 11we parivd. A haso period for distrib!ax txcn df ind mvs (F&A) costs is the porlorl during which the ecate are Ine rretl. 'rho Late period ncrutanp shrauld soinolde with the flsral year established by the Institution, but In .w event the tiajo purtod shaWd be era ,wloctad as to avold irsegoitten In the dfs- t,ributiou of custn. lr. WeAf for rrsf g7trupfriss. The overall op., ,laetive of the Indirect (P&A) east allocation process is to distribute the indirect (F&Aj costa do3arlbad to Ge B. Tdantiftc Lion and asEiviniont of indirect (P&A) Gusts, to 196 74 Packet Pg. 1803 C r, 9 � k F ) Type: R esolution Subject: Grant - Urban Area Security Initiative Resolution to establish a Special Revenue Project entitled "The Urban Area Security Initiative ("UASI") Grant Program FY 20116; appropriating funds in the amount of $5,158,500.00 received from the U.S, Department of Homeland Security, passed directly through the State of Florida Division of Emergency Management and authorizing the City Manager to execute Memoranda of Agreements ("MOA's") with contiguous partners, setting forth their responsibilities in connection with the support of the UASI Project administered by the City of Miami Department of Fire-Rescue. 11-M 1 �1311 , , J 11 The United States Department of Homeland Security, through the State of Florida Division of Emergency Management (DEM), has sub-granted the Urban Area Security Initiative tive ("UASI") Grant Program FY 2016 to the City of Miami and its contiguous partners in the amount of $5,158,500,00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond, and recover from threats or acts of terrorism and other disasters of natural or man-made origin. These funds will be used, as stipulated by the grant, for the purchase of specialized equipment, exercise, training, administrative services and development of the Urban Area Homeland Security Strategy, and other planning activities needed to ensure a successful program. It is now appropriate to accept said grant award, establish a special revenue project, and appropriate said grant award therein. In addition, the City Commission authorizes the City Manager to execute Memoranda of Agreements ("MOA's") with contiguous partners, Broward County, Broward County Sheriff's Off ice, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami-Dade County, Monroe County, Palm Beach County, Palm Beach County Sheriff's Office, and the Village of Key Biscayne, setting forth the parties' responsibilities in connection with the development and support of the UASI Program FY 2016 which is administered by the City of Miami Department of Fire-Rescue, 71 Packet PC 284 Packet Pg. 1804 I F a M M M. RAYA Department of Fire-Rescue Arturo Gomez Fire Department Review Completed 10/12!2016 Department of Fire-Rescue Joseph Zahralban Department Head Review Compleled 10/*2016 Office of Management and Budget Pedro LaCret Budget Analyst Review Completed 110/ 1772016 Office of Management and Budget Christopher Rose Budget Review Completed 10117,416 Legislative Division Review Ccrnpieted 101180016 City Manager's Office Daniel Alfonso City Manager Review Completed 1011812016 Office of the City Attorney Barnaby Min Deputy City Attorney Review Completed 10/ 18;2016 Office of the City Attorney Victoria Mendez Approved as to Form and Correctness Completed 10118/2016 Packet Pa. X 85 Packet Pg . R-16-0522 A RESOLUTION 01" TI It" MIAMI CI 1 COMMISSION, WI TI I ATTACI I I J.1.0 C,9.b A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED "URBAN AREA SECURITY INITIATIVE ('UASI') GRANT PROGRAM FISCAL YEAR 2016", AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT OF $5,7158,500,00, CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY ("USDHS"), DIRECTLY TO THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT ("I'DEM"); AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE FEDERALLY - FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ANY NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD; AUTHORIZING THE CITY MANAGER TO EXTEND SAID UASI GRANT PROGRAM (FISCAL YEAR 2016) AS NECESSARY AND TO EXECUTE ANY OTHER RELATED MODIFICATIONS, AMENDMENTS OR EXTENSIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, ON ALL MATTERS EXCEPT THOSE DEALING WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS CONTIGUOUS PARTNERS SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF FIRE-RESCUE, CONTINGENT UPON FUNDING OF SAID PROTECT BEING SECURED. Information Department; Department of Fire - Rescue Sponsors: Category Contract Attachments Agenda Summary and LegslWiOn 1110 Exhibit - ri rant Agreement 1110 exhibit - if inorindin of Agreement A tiO Back-up DocunNent Financial ImpriCt 45,158,500-00 Special Revenue ACCtL No-ilitOO.189CO0.431000.0000,00000 Body/Legislation WHEREAS. the United States Department of Homeland Security ("USDHS") is authorized by the Emergency Wartime Supplemental Appropriations Act 2003, to provide funds to States for subsequent diswbution to seterled urban areas to address me unique equipmeril, training planninj exercise and operational needs for large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent. respond to. and recover from threats or acts of terrorism: and WHEREAS. the USOHS. through the State of Florida DiV]gjoq of Emergency Management ('FOEM'), teas sub - granted an Urban Area Security imitative {" ") Glare Program Fiscal Year (FY') 2015 to the City of Miami ( "City - ) in the amount of $5,158,500 00; and WHEREAS, the City's Department of Fire - Rescue wild use said funds to continue to address the unique equipment. Itain4g, planning, exercise and operational needs of the City and its contiguous partners and to continue building an enhanced and sustainable Warily to pravenL respoW to. and recover from threats of acts Of terrorism. and WHEREAS. in accordance with the UASI Gram Program FY 2016, the attached Memoranda of Agreements ("MOAs") with the City's contiguous partners, Broward Counly, Ercward County Sheriffs Office. the City of Coral Gables the Cily of Corot Springs, the City of Fell Lauderdale. the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar. the City of Pembroke Pines. the City of Sunrise Miami-Dade Cowrliy, Monroe County, Palm Beach County, Palm Beach County Sheriff's Office and the Village of Key Biscayne will provide the necessary guidelines to coordinate the UASI Grant Program FY 2016 and will permit the City to reimburse its partners for their eligible expenditures that are compliant with said Project, NOW. THEREFORE BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Sectsiaril The recitals slid findings contained in the Preamble to this Resolution are adopted lay refeierlCe and incorporated a-44 fully set fatth in than Section 71 Packet Pa. 286 littv:, , .' iiiiaiii[fl.iLltii2.coiii'Citizeiist'Det-,iiI Le. I I 10&high1igh1Tcrn)S=I 110 1 1, Packet Pg. 1806 I N ob. Miami FL Resolution R-16-0522 R-1(-05 -r2) A RESOLUTION jTION OF TI-11 MIAMI CITY C'()MNIISSION, WIT ArvAC'I Page 2 ol'[EC.9,b Section 2 The folfowmg new Sporial Revenue Fund is established and resources are appropriated as described below FUND TITLE Urban Area Security initiative (UASI) Grant Program Fiscal Year 2015 RESOUCES Department of Homeland Security (DHSI 55 158,500 00 directly to the State Of Florida Division of Emergency Management fFDEMi APPROPRIATIONS 55,158,500 00 Section T The City Manager is authorized` to accept said grant award and to execute the federally. funded subgrartl agreement, in substantially the attached form, and any necessary documents. in a form acceptable to the City Attorney in order to implement the acceptance of said grant award Section a The Cay Manager is further authorizedd" tea extend said UASI Grant Program FY 2046 giant awards as necessary and to execute any other related modifications, amendments or extensions, in a form acceptable to the City Attorney., on all matters except those dealing with funding changes, in connection with the development and support of the UASI projects administered by the City's Department of Fire-Rescue. as an UASI Spar soling Agency, contingent upon the funding of the UASI projects being secured to the form of grants from the Federal Department through the FDEM Section S The City Manager is autltonzed: i 1 10 execute MOAs, in substantially attached formis). with its Willigaous partners, Broward County, Broward County Sheriffs Office the City of Coral Gables the City of Coral Springs the City of Fort Lauderdale, the City of Hialeah, the City of Hollyworx . the City of Miami Beach. the Ctiy of Miami Gardens, the City of Miramar, the City of Pembroke pines, the Cloy of Sunrise, Mianu -Dade County, Monroe County, Palm Beach County, Palm Beach County Sheriffs Office and the Village of Key Biscayne, for the purpose of setting forth the parties' responsibilities In connection with the development and support of the UASI Grant Program FY 2016 administered by the City's Department of Frye- Rescue, an UASI sponsoring agency, contingent upon funding at said project being secured. Secfion S This Resolution shaft become effective immedialety upon ifs adoplion and signature of the Mayor {2; ' The reran atilP•,5rtzat;an Fs', Wher s€:btecl to compliance with alt reaztr9n grim that may be imposes 5y the Cay Ailomey. rrctuo,ng b6t not tirt,led to these prescribed by apriitcabte City Chaney and Code provisions 2 • $I the maycr tarts not sign this Resetuuan a shaft became effective at the and of ten ;10; calendar gays from the dale 1 'arss ;sassed and adapted if tr•a Mayor reteas !his Rasc,utspn it male oecumo ePlect;ve mmod,alely Upnn ove.^r,de of the -eeto by the City Cotllnl5ssion Select Langi,age ,. Translate • Paic et Ffa� 287 talip: ta1iiill.i(lfa)?.coiia C tizens.'Dowii Legi i)e.aspx ?III =1 1 0 highlightTc't°f is=1 110 11 Packet Pg. 1807 t �� rah• C ity of Mi >@ L eg isla tion R esolution J.1.c C..b city tram 3500 Pars American Drive Miami, FL 33133 www miamigovxom File rnber 1110 Final Action Date: ■. y y . y �s� � y y y+ �■ y ! N , WHEREAS, the United States Department of Homeland Security ( "USDHS ") is authorized by the Emergency Wartime Supplemental Appropriations Act 2003, to provide funds to States for subsequent distribution to selected urban areas to address the unique equipment, training, planning, exercise and operational needs for large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the USDHS, through the State of Florida Division of Emergency Management (' "FDEM °), has sub- granted an Urban Area Security Initiative ( "UASI") Grant Program Fiscal Year ("FY ") 2015 to the City of Miami ("City ") in the amount of r5,158,500,00; and WHEREAS, the City's Department of Fire- Rescue will use said funds to continue to address the unique equipment, training, planning, exercise and operational needs of the City and its contiguous partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and Packet Pg. 1808 C PC9. b P WHEREAS, in accordance with the UASI Grant Program FY 2016, the attached Memoranda of Agreements ("MOAs") with the City's contiguous partners, Broward County, Broward County Sheriff's Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami- Dade County, Monroe County, Palm Beach County, Palm Beach County Sheriffs Office, and the Village of Key Biscayne, will provide the necessary guidelines to coordinate the UASI Grant tM Program FY 2016 and will permit the City to reimburse its partners for their eligible expenditures S that are compliant with said Project; u_ NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: D Section 1 . The recitals and findings contained in the Preamble to this Resolution are CD N adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Fund is established and resources are CD m . appropriated as described below: cc N FUND TITLE: Urban Area Security Initiative (UASI) Grant Program Fiscal Year 2016 RESOUCES: Department of Homeland Security (DHS) $5,158,500.00 directly to the State Of Florida Division of Emergency Management (FDEM) APPROPRIATION& $5,158,500,00 Section 3, The City Manager is authorized' to accept said grant award and to execute the federally-funded subgrant agreement, in substantially the attached form, and any necessary documents, in a form acceptable to the City Attorney, in order to implement the acceptance of said grant award. Section 4. The City Manager is further authorized' to extend said UASI Grant Program FY 2D16 grant awards as necessary and to execute any other related modifications, amendments or extensions, in a form acceptable to the City Attorney, on all matters except those dealing with funding changes, in connection with the development and support of the UASI projects administered by the City's Department of Fire-Rescue, as an UASI Sponsoring Agency, contingent upon the funding of the UASI projects being secured in the form of grants from the Federal Department through the FDEM. Section 5. The City Manager is authorized' to execute MOAs, in substantially attached form(s), with its contiguous partners, Broward County, Broward County Sheriffs Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami-Dade County, Monroe County, Palm Beach County, Palm Beach County Sheriffs Office, and the Village of Key Biscayne, for the purpose of setting forth the parties' responsibilities in connection with the development and support of the UASI Grant Program FY 2016 administered by the City's Department of Fire-Rescue, an LIAS1 sponsoring agency, contingent upon funding of said project being secured. I The herein authorization is further Subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. P ket Pa. 289 Packet Pg. 1809 Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' 1 6i a - d e z, ity ttomey 1011812016 2 If the mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the data it was passed and adopted. 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