Item M2BOARD OF COUNTY COMMISSIONERS
County of Monroe A k Mayor George Neugent, District 2
The Florida. Keys m Mayor Pro Tem David Rice, District 4
1 l Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
June 21, 2017
Agenda Item Number: M2
Agenda Item Summary #3017
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
Not applicable
AGENDA ITEM WORDING: Approval to negotiate a contract with Michael Baker International,
Inc., the highest ranked respondent, for professional mobile LiDAR elevation mapping services for
County roads and facilities. If successful negotiations cannot be reached, approval to negotiate a
contract with the next highest ranked respondent until successful negotiations are reached.
ITEM BACKGROUND: The GreenKeys Sustainability Action Plan recommended obtaining
improved elevation data as a year 1 project (located on the GreenKeys website under the 5 -Year
Workplan section, Item 1 -18, at <http:Hgreenlceys.info /> ). The Data collected from this project will
provide more accurate elevation data of County roads, certain lands, and first floor elevations of
County facilities to assist in preparing for sea level rise.
On January 17th, 2017, the Monroe County BOCC approved advertising a solicitation for
professional mobile LiDAR elevation mapping services. A Request for Proposals was subsequently
issued by staff in March. On April 13 the proposal opening was held and 5 Proposals were received.
The publicly noticed selection committee meeting was held on May 18 to score and rank the
respondents. A copy of the final ranking sheet is attached. Approval to negotiate with the firms in
rank order is requested:
1. Michael Baker International, Inc.
2. Aerial Cartographics of America, Inc.
3. Biscayne Engineering Company, Inc.
4. Langan
5. Maser
The County is in need of the more accurate elevations for County roads, land and buildings to allow
it to measure and evaluate the low -lying areas and to assess areas for sea level rise evaluation and
capital planning use. The availability of accurate elevations will enable a number of tasks of interest
to the County, including:
• Road elevations to prepare for sea level rise
Road maintenance
• Pavement condition evaluation
• Road drainage analysis
• Utility infrastructure location inventory
• Overhead wire inventory
• Vegetation management
• Comparison to flood maps produced by FEMA
The County will also seek to preserve the LiAR data gathered during mobile scanning for potential
use in state and federal hazard mitigation and flood reduction grant programs. The data important to
these purposes includes grade elevations adjacent to structures, as well as apparent "first floor"
elevations.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Authorize a contract with Parsons Engineering, Inc. in an amount not to exceed
$33,680.00 to provide professional consulting services to assist the County with evaluating our
LiAR elevation data mapping needs and preparing a solicitation for LIDAR elevation data
collection.
01/17/17: Approval to advertise a solicitation for professional LiAR elevation mapping services.
CONTRACT /AGREEMENT CHANGES:
Not applicable
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
LiAR Score Summary
Lidar Proposal Tab
FINANCIAL IMPACT:
Effective Date: TBD
Expiration Date: TBD
Total Dollar Value of Contract: TBD
Total Cost to County: TBD
Current Year Portion: TBD
Budgeted: Yes
Source of Funds: Budgeted
CPI: No
Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No
If yes, amount:
Grant: No
County Match: No
Insurance Required: Yes
Additional Details:
REVIEWED BY:
Rhonda Haag
Pedro Mercado
Budget and Finance
MariaSlavik
Roman Gastesi
Board of County Commissioners
Kathy Peters
Completed
05/19/201712 :32 PM
Completed
05/23/2017 9 :49 AM
Completed
05/23/201710 :03 AM
Completed
05/23/201710 :20 AM
Completed
06/07/2017 9 :41 AM
Pend i ng
06/21/2017 9 AM
Completed
06/07/2017 9:43 AM
�IMWQ MO
At the Evaluation Meeting the Evaluation, Committee will review the individual HFP evaluations
prepared by each member, The summary form below will be used to collect the scores from all
Evaluation Committee members and determine the ranking of the Respondents.
_7
//
'
Rhonda Haag
8y:
Judy Clar[��
8y: � �
Adam Ferguson
Rank by Each Evaluation
Total
Final
Committee Member
Rank
Name of Respondent
Rank
Points
(lowest total
rank score=
Rhonda
Judy
Adam
Haag
Clark
Ferguson
Aerial Cartographics of America
Biscayne Engineering Co., Inc.
Maser Consulting Inc.
Michael Baker International
Langan
_7
//
'
Rhonda Haag
8y:
Judy Clar[��
8y: � �
Adam Ferguson
BUDGET AND FINANCE
PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: APRIL 13, 2017 AT 3:00 PM
TITLE: ENGINEERING SURVEY LIDAR
MONROE COUNTY, FLORIDA
RESPONDENT
BID BOND
BID AMOUNT
Biscayne Engineering Company, INC.
N/A
N/A
Michael Baker International, Inc.
N/A
N/A
Langan
N/A
N/A
Aerial Cartographics of America, Inc.
N/A
N/A
Maser Consulting, P.A.
N/A
N/A
Bid Committee Present Gabi Gonzalez
Members of the Public Present None
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: Lisa Abreu, OMB