Item M4BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe A(I Mayor George Neugent, District 2
T he Fl orida Keys 4� �� m Mayor Pro Tem David Rice, District 4
l Danny L. Kolhage, District I
„ Y
„; ° W Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
June 21, 2017
Agenda Item Number: M.4
Agenda Item Summary #3054
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Approval to simultaneously negotiate contracts with Allied Group,
Inc. and Earth Tech Enterprises, Inc., the two ranked respondents from the RFP for Augmented
Aeration Water Quality Improvement Projects for Canals 448, 459, 479, and 480 in Key Largo. The
RFP was designed to allow multiple awards.
ITEM BACKGROUND: On February 15th, 2017, the Monroe County BOCC approved
advertising a solicitation for proposals for augmented aeration of canals 448, 459, 479 and 480. A
Request for Proposals (RFP) was subsequently issued by staff in March. The RFP was designed to
allow multiple awards so that multiple technologies could be tested. On April 25 2017 the proposal
opening occurred and 2 proposals were received. The publicly noticed selection committee meeting
subsequently was held on June 2 2017 to score and rank the respondents. A copy of the final
ranking sheet is attached. Approval to negotiate with both firms simultaneously is requested:
I. Allied Group USA
2. Earth Tech Enterprises
Four canals were selected for the RFP to allow potential multiple awards if more than one alternative
technology proposal was received. It is anticipated each vendor may be provided 2 canals for
restoration. Because the technologies have not been previously tested in the Keys, staff will hold
pre - application meetings with the regulatory agencies who would issue a future permit, to evaluate
the potential for receiving such permit for the submitted technologies. If during this time, it is
determined that a permit is able to he obtained, staff will continue negotiations with the vendor for a
contract. If it is determined that a permit is not able to be obtained, staff will abandon negotiations
with that vendor and report back to the BOCC.
Background: The Augmented Aeration installation projects are designed to evaluate the cost and
effectiveness of utilizing an in situ (in place) aeration technology which introduces oxygen to
stimulate bacteria and other organisms to improve water quality to state standards. Canals 448, 459,
479, and 480 in Key Largo were selected utilizing the Canal Management Master Plan ranking
criteria. The selected canals exhibit depleted dissolved oxygen in the water column due to the
presence of organic sediment. The traditional methods of reducing the amount of accumulated
organic sediment require the removal of the material, which is expensive and disruptive to the use of
the canal. County staff suggested testing alternative methods that may be a more cost effective
means to improve dissolved oxygen in canals with organic sediment. These projects will provide
valuable new information to the canal restoration program.
Funds are not budgeted for this project. The County has a grant with DEP for $1.5M awarded from
the Stewardship funds this year. These 4 aeration projects were included in the grant application with
an estimated value of $200,000, as was as the $13M backfilling project for canal 475. Additional
grant funds may be necessary for funding all 4 aeration canal projects. New Stewardship funds or
RESTORE funds are possibilities for funding.
Once the technologies have been tested and if they are deemed successful, residents will be asked to
fund 100% of the operations and maintenance costs under an MSBU.
PREVIOUS RELEVANT BOCC ACTION:
11/14/16: Approval of C -4 Resolution directing staff to move forward with six additional canal
water quality restoration projects [canal 75 or 76 (Key Largo, backfilling); canals 48, 59, 79 and 80
(Key Largo augmented aeration; and canal 83 (Key Largo, organic removal, backfill, and air
curtain)]; with the addition of the words "provided a long term funding formula for canal restoration
projects has been established ".
02/15/17 Approval to advertise a Request for Proposals for Augmented Aeration Water Quality
Improvement Projects for Canals 448, 459, 479, and 480 in Key Largo and approval of a request to
waive the requirement for resident financial contributions towards the construction costs.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Bid Tab - Augmented Aeration of Canals
Ranking for Augmented Aeration of Canals
FINANCIAL IMPACT:
Effective Date: To be determined Expiration Date: TBD
Total Dollar Value of Contract: TBD Total Cost to County: TBD
Current Year Portion: TBD Budgeted: No
Source of Funds: Keys Stewardship funds, plus potential RESTORE funds.
CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: O &M Costs, $ TBD
Revenue Producing: No If yes, amount:
Grant: No County Match:
Insurance Required: Yes. Additional Details:
04/01/17 NEW COST CENTER ADDED
DEP Stewardship Grant Funding
$200,000.00
REVIEWED BY:
Rhonda Haag
Completed
06/02/2017 2:39 PM
Pedro Mercado
Completed
06/02/2017 3:26 PM
Budget and Finance
Completed
06/05/2017 2:23 PM
Maria Slavik
Completed
06/05/2017 2:25 PM
Kathy Peters
Completed
06/06/2017 6:23 PM
Board of County Commissioners
Pending
06/21/2017 9:00 AM
BUDGET AND FINANCE
PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: APRIL 25, 2017 AT 3:00 PM
TITLE: AUGMENTED AERATION WATER QUALITY IMPROVEMENT PROJECTS CANAL #48, #59,
#79, AND #80, KEY LARGO, MONROE COUNTY, FLORIDA
RESPONDENT I BID BOND I BID AMOUNT
Earth Tech Enterprises 1 5% 1 $570,000.00
Allied Group USA Inc. 1 5% 1 $263,464.96
Bid Committee Present Gabi Gonzalez
Members of the Public Present None
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: Lisa Abreu, OMB
A1 the Evaluation Meeting the Evaluation Committee will review the individual RFP evaluations
prepared by each member. The summary form below will be used to collect the scores from all
Evaluation Committee members and determine the ranking of the Respondents.
Rhonda Haag
Shelly Kreuger
Score/Rank by Each Evaluation
Committee Member
Total
Final
Rank
Name of Respondent
Rank
Points
(Lowest Tota I
Rank Score=
Rhonda
Mike
Shelly
Haag
Roberts
Kreuger
EARTH TECH
�S
ALLIED GROUP
Rhonda Haag
Shelly Kreuger