Item M6BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe A(I Mayor George Neugent, District 2
T he Fl orida Keys 4� �� m Mayor Pro Tem David Rice, District 4
l Danny L. Kolhage, District I
„ Y
„; ° W Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
June 21, 2017
Agenda Item Number: M.6
Agenda Item Summary #3080
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Approval to enter into a $49,775 Task Order 44 for general project
management services under the on -call contract with Amec Foster Wheeler, Inc. for Category A
canal master planning services. No new funds are required, as unused funds remaining from a
previous AMEC contract are being reallocated to fund this Task Order.
ITEM BACKGROUND: The Consultant shall provide the County with general project
management services for the Canal Restoration Program including, but not limited to, attending
Canal Subcommittee and FKNMS WQPP meetings and other meetings as requested by the County,
client communications, preparation of project presentations and updates, grant assistance, monthly
reporting and invoices, responding to County and homeowner inquiries, and other miscellaneous
project management activities. CEI activities or project design activities are not included. No new
funds are required. Funds are being reallocated from the demonstration design services contract
which is being closed out.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Approval to advertise on call professional engineering services for the canal restoration
program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal
Infrastructure Engineering Services for Projects and Category C — Environmental Engineering
Services.
11/22/16: Approval to negotiate an on -call contract with Amec Foster Wheeler, Inc., the highest
ranked respondent, for canal masterplan program planning services.
12/14/16: Approval requested to enter into an on call contract with Amec Foster Wheeler, Inc. for
Category A canal masterplan program planning services.
12/14/16: Approval to enter into a $127,611.75 Task Order No. 1 to the on call contract With Amec
Foster Wheeler, Inc. for Category A canal masterplan program planning services to implement a
$110,582 grant from EPA for development of Phase IIIA of the canal master plan.
01/18/16: Approval to enter into a $14,556 Task Order No. 2 to the on call contract With Amec
Foster Wheeler, Inc. for Category A canal program planning services to provide public outreach
services to inform and engage the homeowners on canals #266, #287, #290 and #83 regarding the
M SB U's, the proposed program and the costs associated with the operations and maintenance of the
ai r curtai ns.
02/15/17: Approval to enter into a not to exceed $12,480 Task Order No. 3 to the on call contract
With Amec Foster Wheeler, Inc., for Category A canal program planning services, to provide
assistance in preparing the grant applications for RESTORE, the Gulf Consortium and FDEP
WQPP.
CONTRACT /AGREEMENT CHANGES:
Task Order 4 - general project management services
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Task Order 4 to Cat A AMEC contract
FINANCIAL IMPACT:
Effective Date: June 21, 2017 Expiration Date: December 31, 2017
Dollar Value of Task Order 4:$49,775 Total Dollar Value of Contract: $204,422.75
Total Cost to County: NTE $49,775 Current Year Portion: Estimated $28,000
Budgeted: Funds reallocated from previous amendments
Source of Funds: 304 Infrastructure Funds previously budgeted and reallocated as unused funds
under various previous contract amendments
CPI: No Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: No County Match: N/A
Insurance Required: Yes Additional Details:
06/21/17 304 -23000 - PHYSICAL ENVIRONMENT
$49,775.00
REVIEWED BY:
Rhonda Haag
Completed
06/05/2017 4:30 PM
Pedro Mercado
Completed
06/05/2017 4:54 PM
Budget and Finance
Completed
06/06/2017 1:50 PM
Maria Slavik
Completed
06/06/2017 1:51 PM
Kathy Peters
Completed
06/06/2017 6:58 PM
Board of County Commissioners
Pending
06/21/2017 9:00 AM
-• • • is + ,; + * _; ,
TASK ORDER #4 FOR PROJECT MANAGEMENT SERVICES
UNDER THE CATEGORY A CONTRACT
FOR CANAL MANAGEMENT PROGRAM
AND MASTERPLANNING SERVICES
BETWEEN
MONROE COUNTY AND
AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC.
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 14th day of December. 2016 between Monroe
County, hereinafter referred to as the "County" and Amec Foster Wheeler
Environment & Infrastructure, Inc. hereinafter referred to as "Consultant" where
design services are allowed if construction costs do not exceed $2,000,000.
All terms and conditions of the referenced Contract for On Call Professional
Engineering Services apply to the Task Order, unless the Task Order modifies an
Article of the Agreement of which will be specifically referenced in this Task
Order and the modification shall be precisely described.
WHEREAS, previous amendments and task orders were completed and have
funds remaining for use; and
WHEREAS, the remaining unused funds from those previous completed
amendments and /or task orders are being used to fund this task order; and
WHEREAS, no new funds are required to fund this work.
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the
sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT
agree to modify the Agreement as follows:
Article 1.1 Terms Of Agreement:
This Task Order is effective on June 21, 2017 and shall expire December 31,
2017.
Article 2.2 Scope of Services:
The Consultant shall provide the County with daily project management services
for the Canal Restoration Program, including but not be limited to, client
communications, attend at meetings as requested by the County, preparation of
project presentation materials and updates, grant assistance, monthly reporting
and invoicing, and other miscellaneous project management services. CEI
activities are not included.
Article 7.1 Payment Sum: The total for services is not to exceed Forty Nine
Thousand Seven Hundred and Seventy Five Dollars ($49,775).
Title
(SEAL)
ATTEST: AMY HEAVILIN, CLERK
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
M
Mayor/Chairman
14