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Item M6BOARD OF COUNTY COMMISSIONERS C ounty of M onroe A(I Mayor George Neugent, District 2 T he Fl orida Keys 4� �� m Mayor Pro Tem David Rice, District 4 l Danny L. Kolhage, District I „ Y „; ° W Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting June 21, 2017 Agenda Item Number: M.6 Agenda Item Summary #3080 BULK ITEM: Yes DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774 N/A AGENDA ITEM WORDING: Approval to enter into a $49,775 Task Order 44 for general project management services under the on -call contract with Amec Foster Wheeler, Inc. for Category A canal master planning services. No new funds are required, as unused funds remaining from a previous AMEC contract are being reallocated to fund this Task Order. ITEM BACKGROUND: The Consultant shall provide the County with general project management services for the Canal Restoration Program including, but not limited to, attending Canal Subcommittee and FKNMS WQPP meetings and other meetings as requested by the County, client communications, preparation of project presentations and updates, grant assistance, monthly reporting and invoices, responding to County and homeowner inquiries, and other miscellaneous project management activities. CEI activities or project design activities are not included. No new funds are required. Funds are being reallocated from the demonstration design services contract which is being closed out. PREVIOUS RELEVANT BOCC ACTION: 08/17/16: Approval to advertise on call professional engineering services for the canal restoration program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal Infrastructure Engineering Services for Projects and Category C — Environmental Engineering Services. 11/22/16: Approval to negotiate an on -call contract with Amec Foster Wheeler, Inc., the highest ranked respondent, for canal masterplan program planning services. 12/14/16: Approval requested to enter into an on call contract with Amec Foster Wheeler, Inc. for Category A canal masterplan program planning services. 12/14/16: Approval to enter into a $127,611.75 Task Order No. 1 to the on call contract With Amec Foster Wheeler, Inc. for Category A canal masterplan program planning services to implement a $110,582 grant from EPA for development of Phase IIIA of the canal master plan. 01/18/16: Approval to enter into a $14,556 Task Order No. 2 to the on call contract With Amec Foster Wheeler, Inc. for Category A canal program planning services to provide public outreach services to inform and engage the homeowners on canals #266, #287, #290 and #83 regarding the M SB U's, the proposed program and the costs associated with the operations and maintenance of the ai r curtai ns. 02/15/17: Approval to enter into a not to exceed $12,480 Task Order No. 3 to the on call contract With Amec Foster Wheeler, Inc., for Category A canal program planning services, to provide assistance in preparing the grant applications for RESTORE, the Gulf Consortium and FDEP WQPP. CONTRACT /AGREEMENT CHANGES: Task Order 4 - general project management services STAFF RECOMMENDATION: Approval DOCUMENTATION: Task Order 4 to Cat A AMEC contract FINANCIAL IMPACT: Effective Date: June 21, 2017 Expiration Date: December 31, 2017 Dollar Value of Task Order 4:$49,775 Total Dollar Value of Contract: $204,422.75 Total Cost to County: NTE $49,775 Current Year Portion: Estimated $28,000 Budgeted: Funds reallocated from previous amendments Source of Funds: 304 Infrastructure Funds previously budgeted and reallocated as unused funds under various previous contract amendments CPI: No Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No If yes, amount: N/A Grant: No County Match: N/A Insurance Required: Yes Additional Details: 06/21/17 304 -23000 - PHYSICAL ENVIRONMENT $49,775.00 REVIEWED BY: Rhonda Haag Completed 06/05/2017 4:30 PM Pedro Mercado Completed 06/05/2017 4:54 PM Budget and Finance Completed 06/06/2017 1:50 PM Maria Slavik Completed 06/06/2017 1:51 PM Kathy Peters Completed 06/06/2017 6:58 PM Board of County Commissioners Pending 06/21/2017 9:00 AM -• • • is + ,; + * _; , TASK ORDER #4 FOR PROJECT MANAGEMENT SERVICES UNDER THE CATEGORY A CONTRACT FOR CANAL MANAGEMENT PROGRAM AND MASTERPLANNING SERVICES BETWEEN MONROE COUNTY AND AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC. In accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 14th day of December. 2016 between Monroe County, hereinafter referred to as the "County" and Amec Foster Wheeler Environment & Infrastructure, Inc. hereinafter referred to as "Consultant" where design services are allowed if construction costs do not exceed $2,000,000. All terms and conditions of the referenced Contract for On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. WHEREAS, previous amendments and task orders were completed and have funds remaining for use; and WHEREAS, the remaining unused funds from those previous completed amendments and /or task orders are being used to fund this task order; and WHEREAS, no new funds are required to fund this work. NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree to modify the Agreement as follows: Article 1.1 Terms Of Agreement: This Task Order is effective on June 21, 2017 and shall expire December 31, 2017. Article 2.2 Scope of Services: The Consultant shall provide the County with daily project management services for the Canal Restoration Program, including but not be limited to, client communications, attend at meetings as requested by the County, preparation of project presentation materials and updates, grant assistance, monthly reporting and invoicing, and other miscellaneous project management services. CEI activities are not included. Article 7.1 Payment Sum: The total for services is not to exceed Forty Nine Thousand Seven Hundred and Seventy Five Dollars ($49,775). Title (SEAL) ATTEST: AMY HEAVILIN, CLERK Date: BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA M Mayor/Chairman 14