Item P3P.3
M BOARD OF COUNTY COMMISSIONERS
C ounty of f Monroe �� "' Mayor George Neugent, District 2
Mayor Pro Tern David Rice, District 4
The Florida Keys - Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
June 21, 2017
Agenda Item Number: P.3
Agenda Item Summary #3099
BULK ITEM: Yes DEPARTMENT: Project Management/ Facilities
TIME APPROXIMATE: STAFF CONTACT: Steven Sanders (305) 295 -4338
N/A
AGENDA ITEM WORDING: Request for approval to advertise a Request for Proposals (RFP)
for demolition of the Habitat for Humanity building in Big Pine Key. Demolition costs are funded by
Facility Maintenance General Fund.
ITEM BACKGROUND: Habitat for Humanity went in to possession of the property at 30320
Overseas Highway in Big Pine Key pursuant to a Lease approved by the BOCC on August 18, 2004,
for a lease period until August 18, 2019. In July 2016, the County learned of structural deficiencies
at said property and determined the building should be vacated and demolished for safety reasons.
On September 21, 2016, the BOCC authorized approval to serve a Notice of Termination of Lease
Agreement on Habitat to vacate the property effective January 19, 2017. Habitat submitted a
proposal for the property to be conveyed to it for a nominal amount, but this was denied by the
BOCC in October 2016. At its December 14, 2016 meeting, BOCC approved a six month Land
Lease Agreement with Habitat to vacate the building as noticed, but to have continued use of the
outside storage area for six months and to vacate the property entirely by July 18, 2017. The Board
has previously determined that once the building was vacated that it should be demolished and then
to determine the best use of the property.
PREVIOUS RELEVANT BOCC ACTION: On August 18, 2004, BOCC granted approval to
enter into a Lease Agreement with Habitat for Humanity for a lease term of August 19, 2004, to
August 18, 2019, for property located at 30320 Overseas Highway in Big Pine Key. In July 2016, an
Engineering Report on the Habitat building revealed certain structural deficiencies. On September
21, 2016, BOCC authorized approval to send a lease termination letter to Habitat pursuant to Section
14 of the original Lease, with a termination effective as of January 19, 2017, due to the structural
deficiencies. On October 19, 2016, a proposal from Habitat was considered for the property to be
conveyed to Habitat in exchange for a nominal amount, but the proposal was denied. On December
14, 2016, BOCC granted approval to enter into a Land Lease Agreement with Habitat to vacate the
structure and continue use of the outdoor storage area at the abovementioned property. Habitat is to
vacate its use of the property on July 18, 2017.
CONTRACT /AGREEMENT CHANGES:
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P.3
Approval to Advertise RFP
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
2017.05.25. Habitat for Humanity Building Demolitation RFP (Final)
FINANCIAL IMPACT:
Effective Date: 06/07/2017
Expiration Date: N/A
Total Dollar Value of Contract: estimate $60,000.00
Total Cost to County: $60,000
Current Year Portion: $60,000
Budgeted: Yes
Source of Funds: 20501 - 560620
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A
Grant: $0
County Match:
Insurance Required: N/A
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Cary Knight
Completed
06/13/2017 4:08 PM
Patricia Eables
Completed
06/13/2017 4:13 PM
Kevin Wilson
Completed
06/13/2017 4:19 PM
Budget and Finance
Completed
06/13/2017 4:27 PM
Maria Slavik
Completed
06/13/2017 8:30 PM
Kathy Peters
Completed
06/13/2017 8:32 PM
Board of County Commissioners
Pending
06/21/2017 9:00 AM
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MON ROE COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROPOSALS
FOR
Habitat for Humanity Building Demolition
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tern David Rice, District 4
Danny Kolhage, District 1
Heather Carruthers, District 3
Sylvia Murphy, District 5
COUNTY ADMINISTRATOR
Roman Gastesi
Clerk of the Circuit Court Assistant County Administrator PW &E
Kevin Madok Kevin G. Wilson, P. E.
05/25/2017
PREPARED BY:
Monroe County Project Management Department
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TABLE OF CONTENTS Page 2 of 212
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Contents
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SECTION00030 ............................................................................................................... ..............................5
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NOTICE OF CALLING FOR PROPOSALS ........................................................................ ..............................5
SECTION 00100 ............................................................................................................... ..............................6
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SUMMARY OF THE WORK ........................................................................................... ..............................6
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SECTION .............................................................................................................. .............................10
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INSTRUCTIONS TO PROPOSERS .................................................................................. .............................10
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SECTION00120 .............................................................................................................. .............................20
PROPOSAL FORM ..................................................................................................... ...............................
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SECTION00130 .............................................................................................................. .............................33
INSURANCE REQUIREMENTS AND FORMS ................................................................ .............................33
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SECTION00140 .............................................................................................................. .............................42
PRE - PROPOSAL SUBSTITUTIONS ................................................................................ .............................42
SECTION00200
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SITESURVEY ............................................................................................................... .............................47
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SECTION00350 .............................................................................................................. .............................48
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MILESTONE SCHEDULE /LIQUIDATED DAMAGES ....................................................... .............................48
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SECTION00500 .............................................................................................................. .............................50
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AGREEMENT............................................................................................................... .............................50
SECTION00750 .............................................................................................................. .............................66
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GENERAL CONDITIONS OF THE CONTRACT ............................................................... .............................66
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SECTION00970 .............................................................................. ............................... ............................104
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PROJECT SAFETY AND HEALTH PLAN ......................................... ............................... ............................104
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SECTION00980 .............................................................................. ............................... ............................118
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CONTRACTOR QUALITY CONTROL PLAN .................................... ............................... ............................118
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SECTION01015 .............................................................................. ............................... ............................126
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CONTRACTOR'S USE OF PREMISES ............................................. ............................... ...........................126
SECTION01027 .............................................................................. ............................... ............................128
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APPLICATION FOR PAYMENT ..................................................... ............................... ............................128
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SECTION01030 .............................................................................. ............................... ............................139
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ALTERNATES............................................................................... ............................... ............................139
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SECTION .............................................................................. ............................... ............................140
PROJECT COORDINATION .......................................................... ............................... ............................140
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SECTION .............................................................................. ............................... ............................144
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CUTTING AND PATCHING ........................................................... ............................... ............................144
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SECTION ................................................................................. ............................... .........................148
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REQUEST FOR INFORMATION ( RFI) ............................................ ............................... ............................169
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FIELD ENGINEERING ................................................................... ............................... ............................148
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SECTION01200 ............................................................................... ............................... ...........................151
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PROJECT MEETINGS ................................................................... ............................... ............................151
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SECTION01421 .............................................................................. ............................... ............................174
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SECTION01301 .............................................................................. ............................... ............................159
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REFERENCE STANDARDS AND DEFINITIONS
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SUBMITTALS............................................................................... ............................... ............................159
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SECTION01310 .............................................................................. ............................... ............................163
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PROGRESS SCHEDULES ............................................................... ............................... ............................163
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SECTION01370 .............................................................................. ............................... ............................165
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SCHEDULE OF VALUES .................................................................. ............................... ..........................165
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SECTION01385 .............................................................................. ............................... ............................167
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DAILY CONSTRUCTION REPORTS ............................................... ............................... ............................167
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SECTION01395 .............................................................................. ............................... ............................169
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REQUEST FOR INFORMATION ( RFI) ............................................ ............................... ............................169
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SECTION01410 .............................................................................. ............................... ............................171
TESTING LABORATORY SERVICES ............................................... ............................... ............................171
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SECTION01421 .............................................................................. ............................... ............................174
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REFERENCE STANDARDS AND DEFINITIONS
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SECTION01500 .............................................................................. ............................... ............................181
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TEMPORARY FACILITIES ............................................................. ............................... ............................181
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SECTION01520 .............................................................................. ............................... ............................183
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CONSTRUCTION AIDS ................................................................. ............................... ............................183
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SECTION01550 .............................................................................. ............................... ............................185
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ACCESS ROADS AND PARKING AREAS ........................................ ............................... ............................185
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SECTION01560 .............................................................................. ............................... ............................186
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TEMPORARY CONTROLS ............................................................ ............................... ............................186
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SECTION01590 .............................................................................. ............................... ............................188
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FIELD OFFICES AND SHEDS ......................................................... ............................... ............................188
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SECTION 01595 .............................................................................. ............................... ............................189
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CONSTRUCTION CLEANING ........................................................ ............................... ............................189
SECTION01600 .............................................................................. ............................... ............................191
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MATERIAL AND EQUIPMENT ..................................................... ............................... ............................191
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SECTION01630 .............................................................................. ............................... ............................193
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POST - CONTRACT SUBSTITUTIONS ............................................. ............................... ............................193
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SECTION 01640 .............................................................................. ............................... ............................197
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PRODUCT HANDLING ................................................................. ............................... ............................197
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SECTION01700 .............................................................................. ............................... ............................199
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CONTRACT CLOSEOUT ............................................................... ............................... ............................199
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SECTION01710 .............................................................................. ............................... ............................202
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FINAL CLEANING ........................................................................ ............................... ............................202
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SECTION01720 .............................................................................. ............................... ............................204
PROJECT RECORD DOCUMENTS ................................................. ............................... ............................204
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SECTION01730 ................................................................................ ............................... ..........................207
OPERATION AND MAINTENANCE DATA .................................... ............................... ............................207 c
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SECTION01740 .............................................................................. ............................... ............................210 a
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WARRANTIES .............................................................................. ............................... ............................210 m
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SECTION 00030
NOTICE OF CALLING FOR PROPOSALS
NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS
NOTICE IS HEREBY GIVEN that on DATE at TIME at the Monroe County Purchasing
Office will receive and open sealed responses for the following:
JOB NAME
Don't draft the Notice let Laurie Dastugue do it. Once drafted re- insert into
complete RFP
Requirements for submission and the selection criteria may be requested from
DemandStar by Onvia at http: / /www.demandstar.com OR www.monroecountybids.com
or call toll -free at 1- 800 - 711 -1712. The Public Record is available at the Monroe County
Purchasing Office located at The Gato Building, 1100 Simonton Street; Room 2 -213,
Key West, Florida.
All Responses must be sealed and must be submitted to the Monroe County
Purchasing Office.
Publication dates
Citizen Date
Keynoter Date
Reporter Date
End of Section 00030
NOTICE OF CALLING FOR PROPOSALS 00030- Page 5 of 212
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Habitat for Humanity Building Demolition
SECTION 00100
SUMMARY OF THE WORK
A NON - MANDATORY Pre - Proposal Conference shall be held at 30320 Overseas Hwy., Big
Pine Key FL, 33043 on DATE at TIME.
1. General Project Intent
The intent of the Drawings and Specifications is to describe the materials and methods
of construction required for the performance of the work. In general, it is intended that
the drawings shall delineate the detailed extent of the work. Drawings, Specifications,
and Contract documents are complimentary, and what is required by one shall be as
binding as if required by all.
2. Scope of Work
The Scope of Work shall include, but not be limited to, all work shown and listed in the
Project Drawings and Specifications. The Contractor is required to provide a complete
job as contemplated by the drawings and specifications, which are a part of this bid
package. The Contractor shall furnish all labor, supervision, materials, power, tools,
equipment, supplies, permits and any other means of construction necessary or proper
for performing and completing the Scope of Work, unless otherwise specifically stated.
Demolition of the existing building structure and slab foundation with any footer's and or
pile cap's to be demoed out to 18" below existing grade and properly dispose of all the
demolition materials. Contractor will be responsible for all the permits required and all
dumping fees. Contractor will re -rock the building foot print with at least 6" of 57 stone
and level and compact.
3. Milestone Dates
The Contractor is to note the following special milestone dates.
1. Proposal Documents Available
DATE
2. Pre - Proposal Conference
DATE
3. Last Day to Submit RFI's
DATE
4. Proposal Due Date
DATE
5. BOCC Award Date (Anticipated)
DATE
6. Notice to Proceed & Pre - Construction Meeting (Anticipated)
DATE
7. Substantial Completion (Anticipated)
DATE
4. Permits
SUMMARY OF THE WORK
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The Contractor will be responsible to obtain all necessary permits and approvals for the
work including: Monroe County Growth Management, Monroe County Building Dept.,
and any other permitting or regulatory agencies as applicable.
5. Special Provisions
The following Special Provisions are intended to clarify the scope of work, or highlight
features of the work, or modify, change, add to, or delete from the General Scope of this
Proposal Package.
All licenses required in order to perform the scope of work in the specified
location, shall be procured and maintained by the Contractor and his
subcontractors. Contractor shall submit copies to Project Management prior to
notice to proceed. Contractor's license shall accompany proposal.
2. Contractor is to review Division 1 General Requirements for additional
responsibilities required in order to perform this Work.
3. If in the event of conflicting, or overlapping requirements in any area of the
proposal documents, technical specifications, or drawings, the most stringent
condition shall be proposed and constructed. Notify Project Management in any
event, in order to not compromise the Owner's right to make appropriate
decisions.
4. Contractor shall maintain As -Built Drawings, (Record Drawings per Section
01720, Project Record Documents), of his work progression.
5. The Contractor shall not store materials, tools or debris inside the building
without written permission. The Contractor shall take all means necessary to
contain dust and debris as an integral part of the work. The Contractor shall
provide suitable storage container, and be responsible for disposal off -site of all
debris and trash.
6. Construction shall be conducted in such a manner as to cause the least possible
interruption to normal County business. Necessary access to and from adjacent
buildings and the parking area shall be provided at all times.
7. Contractor needs to be aware of the facility, its vendors and staff with unusual
schedules and plan accordingly. Coordination of each day's work shall be done
in advance with approval from County. All spaces interior and exterior shall be
cleaned and returned to normal work period /day.
8. The Contractor shall coordinate with Owner's representative on available hours
for Job Site access. Job site will have limited Monday- Friday 8:OOAM- 5:OOPM
work hours. Any change to the agreed upon schedule must be obtained in
writing with a minimum of seventy -two (72) hours advanced notice.
9. Weather intrusion and unauthorized access to the Project Site due to
construction activities shall be prevented by the Contractor's careful scheduling
of work, or other means satisfactory to the Owner.
SUMMARY OF THE WORK
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10. Special Project Signs; Notice of Facility Closure: N/A
11. Monroe County Project Management Temporary Facilities: N/A
12. Additional special provisions such as Alternates, Unit prices: N/A
13. Information shown on the Drawings is assembled from numerous record
information sources and may be inaccurate or incomplete. Contractor shall make
such field visits or investigations as are necessary to prepare an accurate and
complete bid. Claims for extra work or expense after bid closing, which are
due to reasonably foreseeable circumstances, shall be denied and shall
remain the sole risk and expense of the Contractor Field measured
dimensions shall be obtained by the Contractor prior to placing orders for
fabrications or prefabricated materials. Adjustments, delays, re- fabrications, or
replacement materials due to inaccurate information are the sole responsibility of
the Contractor.
14. The contract shall not require a Public Construction bond equal to the contract
cost. The bond must be issued by an A rated surety company doing business in
the State of Florida.
6. Protection
1. The Contractor shall use every available precaution to provide for the safety of
property owner, visitors to the site, and all connected with the work under the
Contract.
2. All existing facilities, both above and below ground, shall be protected and
maintained free of damage. Existing facilities shall remain operating during the
period of construction unless otherwise permitted. All access roadways must
remain open to traffic unless otherwise permitted.
3. Barricades shall be erected to fence off all construction areas from operations
personnel and the general public. Fence posts shall have bases that eliminate
the need to penetrate the ground for support.
7. Safety Requirements
1. All application, material handling, and associated equipment shall conform to and
be operated in conformance with OSHA safety requirements.
2. The Contractor shall:
a. Comply with all Federal, State, Local and Owner Fire and Life Safety
requirements.
b. Advise Owner whenever work is expected to be hazardous to owner employees
and /or operations.
SUMMARY OF THE WORK
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8
c. Maintain a crewman as a floor area guard whenever roof and or decking is being
repaired or replaced.
d. Maintain proper fire extinguisher within easy access whenever power tools,
roofing kettles, and torches are being used.
Housekeeping
1. Keep materials neat and orderly.
2. Remove scrap, waste, and debris from project area daily.
3. Maintenance of clean conditions while work is in progress and cleanup when
work is completed shall be in strict accordance with the "General Conditions" of
this contract.
4. Maintain Fire protection during construction.
5. Housekeeping required on a daily basis.
End of Section 00100
SUMMARY OF THE WORK
00100- Page 9 of 212
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SECTION 00110
INSTRUCTIONS TO PROPOSERS
To be considered, Proposals must be made in accordance with these Instructions to Proposers.
ARTICLE 1
DEFINITIONS
1.1 Terms used in these Instructions to Proposers, which are defined in the General
Conditions, shall have the same meanings or definitions as assigned to them in the
General Conditions.
1.2 A Proposal, Bid, or Response is a complete and properly signed proposal to do the
Work for the sums stated therein, including any Owner Options or Alternates stipulated
therein, and submitted in accordance with the Proposal Documents. In this Request for
Proposals the word "Bid" is used interchangeably for "Proposal" or "Response ".
1.3 Addenda are written or graphic instruments issued by the Owner, its agents, employees
or consultants prior to the receipt of Proposals, which modify or interpret the Proposal
Documents by additions, deletions, clarifications, or corrections.
1.4 Allowance is a given amount to be included in the Proposer's proposal. From this
Allowance, payments will be made to the vendor for the specified service or project. If
the Contractor is responsible for making payments, he /she will be reimbursed for the
payments to the vendor via presentation of invoices in his /her monthly payment
application. Allowance includes labor, materials, installations, permits, etc.
1.5 Alternate Proposal (or Alternate) is an amount stated in the Proposal to be added to or
deducted from the amount of the Base Proposal if the corresponding change in the
Work, as described in the Proposal Documents, is accepted by Owner.
1.6 Architect /Engineer is the Architect or Engineer hired by the County to design the
project.
1.7 Base Proposal is the sum stated in the Proposal for which the Proposer offers to
perform the Work described in the Proposal Documents as the base, to which may be
added or from which Work may be deleted for sums stated in an Alternate Proposal or
Owner Option Proposals.
1.8 Proposer is a person or entity who submits a Proposal to the solicitation.
1.9 Proposal Documents include the Notice of Calling for Proposal, Instructions to
Proposers, Proposal, Pre - Proposal Substitutions, Scope of Work, Milestone Schedule
and other sample Proposal and contract forms and the proposed Contract Documents
including any addenda issued prior to receipt of Proposals. The Contract Documents
consist of this Agreement, Conditions of the Contract (General, Supplementary and
other Conditions), Drawings, Specifications, Proposal Documents, Addenda issued prior
to execution of this Agreement, together with the response to RFP and all required
insurance and license and certification documentation, and Modifications issued after
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execution of this Agreement. The Contract represents the entire and integrated
agreement between the parties hereto and supersedes prior negotiations,
representations or agreements, either written or oral.
1.10 Local Business means, as specifically defined in Monroe County Code Section 2-
349(b), the vendor has a valid receipt of the business tax paid as issued by Monroe
County Tax Collector at least one (1) year prior to the notice of request for bids or
proposals for the business to provide the goods, services or construction to be
purchased, and a physical business address located within Monroe County from which
the vendor operates or performs business on a day -to -day basis that is a substantial
component of the goods or services being offered to Monroe County. The physical
business address must be registered with the Florida Department of State as its principal
place of business for at least one (1) year prior to the notice of request for bids or
proposals. Post Office Boxes are not verifiable and shall not be used for the purpose of
establishing a physical address.
1.11 "Owner" is synonymous with "Monroe County ".
1.12 "Perform" means to comply fully with the specified or implied requirements of the
Contract.
1.13 "Provide" means "furnish and install ". Wherever "provide" or "furnish and install" are
used, this shall mean the purchase and complete installation, and all purchasing
requirements and procedures, as per the specified or implied requirements of the
Contract.
1.14 Sub - bidder is a person or entity who submits a bid to a Proposer for materials or labor
for a portion of the Work.
1.15 "Unit Price" means an amount stated in the Proposal as a price per unit of
measurement for materials or services as described in the Proposal Documents or in the
proposed contract documents. Unit prices shall apply to change orders.
ARTICLE 2
COPIES OF PROPOSAL DOCUMENTS
2.1 Proposers may obtain complete sets of the Proposal Documents from DemandStar by
Onvia at www.demandstar.com or www.monroecountybids.com or call toll -free at 1 -800-
711 -1712.
2.2 Proposers shall use complete sets of Proposal Documents in preparing Proposals.
Neither the Owner nor Project Management, nor their agents, nor the Architect/Engineer
assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Proposal Documents.
2.3 Submitted Proposals MUST include an Insurance Agent Statement and a completed
Insurance Checklist, and all forms and requirements as called for in the Request for
Proposals. Failure to include all necessary forms and licenses will result in a non-
responsive proposal.
INSTRUCTIONS TO PROPOSERS
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ARTICLE 3
EXAMINATION OF PROPOSAL DOCUMENTS AND SITE
3.1 Before Submitting a Proposal:
3.1.1 Each Proposer shall thoroughly examine all the Proposal Documents.
3.1.2 Each Proposer shall visit the site to familiarize himself /herself with local conditions that
may in any manner affect the cost, progress, or performance of the Work.
3.1.3 Ignorance on the part of the Proposer shall in no way relieve him /her of the obligations
and responsibilities assumed under this Proposal.
3.1.4 Should a Proposer find discrepancies, ambiguities in, or omissions from the Proposal
Documents, or should he /she be in doubt as to their meaning, he shall at once notify the
Owner, in writing by e -mail to sanders- steven(a)monroecounty- fl.gov.
3.2 The lands upon which the Work is to be performed, right -of -ways for access thereto and
other lands designated for use by the Contractors in performing the Work are identified
in the General Requirements or Drawings.
3.3 Each Proposer shall study and carefully correlate his observations with the Proposal
Documents.
3.4 The submission of a Proposal will constitute a representation by the Proposer that
he /she has complied with every requirement of Article 3 and that the Proposal
Documents are sufficient in scope and detail to indicate and convey understanding of all
terms and conditions for performance of the Work.
ARTICLE 4
INTERPRETATION AND CORRECTION OF PROPOSAL DOCUMENTS
4.1 Proposers and Sub - proposers shall promptly notify the Director of Project Management
in writing of any ambiguity, inconsistency or error that they may discover upon
examination of the Proposal Documents or of the site and local conditions.
4.2 Proposers and Sub - proposers requiring clarification or interpretation of the Proposal
Documents shall submit their questions in writing to the Director of Project Management
no later than ten (10) business days prior to the date for receipt of Proposals (see 3.1.4).
Any answer, interpretation, correction or change of the Proposal Documents will be
accomplished by Addenda. Copies of Addenda will be made available for inspection at
DemandStar by Onvia at http: / /www.demandstar.com or
http: / /www.monroecountybids.com or call toll -free at 1- 800 - 711 -1712. Interpretations,
corrections, or changes of the Proposal Documents made in any other manner will not
be binding, and Proposers shall not rely upon such interpretations, corrections, and
changes. Oral and other interpretations or clarifications will be without legal effect.
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ARTICLE 5
PROPOSALPROCEDURE
5.1 FORM AND STYLE OF PROPOSAL
5.1.1 The Proposal shall be submitted on the forms included in Section 00110 of these
Proposal Documents with the exception of the Proposal Bond, which may be submitted
in alternate forms as described in Section 5.3.1 of these Instructions to Proposers. Each
of the forms in Section 00110 must be properly filled out, executed, and submitted as the
Proposal.
5.1.2 All blanks on the Proposal Form shall be filled in with ink or by typewriter.
5.1.3 Where so indicated on the Proposal Form, sums shall be expressed in both words and
figures, and in case of discrepancy between the two, the amount written in words shall
govern. Failure to comply with this requirement shall constitute a non - responsive
proposal.
5.1.4 Any interlineation, alteration, or erasure must be initialed by the signer of the Proposal
5.1.5 All requested Alternates shall be proposed. If no change in the Base Proposal is
required, enter "No Change ". Failure to comply with this requirement shall constitute a
non - responsive proposal.
5.1.6 All requested Allowances shall be proposed. Failure to comply with this requirement
shall constitute a non - responsive proposal.
5.1.7 The Proposer is required to submit a copy of the appropriate and current Contractor's
license (Monroe County or State) as part of the Proposal
5.2 ADDENDA
5.2.1 Each Proposer shall ascertain prior to submitting his Proposal that he /she has received
all Addenda issued, and he /she shall acknowledge their receipt in his /her Proposal.
However, in case any Proposer fails to acknowledge receipt of such addenda, his /her
Proposal will nevertheless be construed as if it had been received and acknowledged,
and the submission of the Proposal will constitute acknowledgement of receipt of the
addenda. It is the responsibility of each Proposer to verify that he /she has received all
addenda issued before Proposals are opened.
5.2.2 No Addenda will be issued later than five (5) business days prior to the date for
receipt of Proposals except for an Addendum withdrawing the request for
Proposals or one which includes postponement of the date for receipt of
Proposals.
5.2.3 Copies of Addenda will be made available for inspection where Proposal Documents are
on file for that purpose. See Article 4.2 above.
5.3 PROPOSAL SECURITY
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5.3.1 Each proposal shall be accompanied by a Proposal Security in the amount equal to five
percent (5 %) of the Proposer's maximum bid price by way of a bid bond from a surety
insurer authorized to do business in Florida as a surety or any method permitted in
§255.051, Florida Statutes and as amended (certified check, cashier's check, treasurer's
check or bank draft of any national or state bank). If the security is in the form of a
check or draft, it shall be made payable to Monroe County BOCC.
5.3.2 The Proposal surety constitutes a pledge and guarantee by the Proposer that the
Proposer will enter into a Contract with the Owner on the terms stated in his Proposal
and the solicitation documents if the Proposer is the successful bidder. Bid securities
may remain in the custody of the County OMB for up to ninety (90) days from the bid
opening date or until forfeited or released. The bid security of the successful bidder shall
be returned to the bidder after (a) the bidder executes the contract, (b) delivers a good
and sufficient performance bond, payment bond, and required proof if insurance as may
be required in the contract documents, and (c) commences performance of the contract.
If after the Board of County Commissioners accepts the bid to a competitive solicitation
the successful bidder refuses or is unable to execute the contract to provide the required
contract bonds or proof of insurance, or commence performance, the County may annul
the Notice of Award, and the bid security will be forfeited to, and become the property of,
the County as liquated damages for the County's loss of bargain.
5.3.3 The proposal security of any Proposer may be retained by the County set forth in section
5.3.2 above, or for up to ninety (90) days from the date when all Proposals have been
rejected.
5.4 SCHEDULING, MANPOWER REQUIREMENTS, AND PERMITS
5.4.1 The overall schedule for construction is shown in the Proposal Documents "Milestone
Schedule" at Section 00350.
5.4.2 The Contractor will be required to provide adequate manpower and equipment in order
to meet the requirements of the schedule.
5.4.3 Proposer shall determine all permits, impact fees, inspections, testing and survey (and
fees required by same) required by Federal, State, Municipal or Utility bodies having
jurisdiction over the project. Proposer shall include in his proposal the cost of all such
permits, impact fees, inspections, testing, and surveys for the project site /building. The
Contractor shall be required to secure all such permits, impact fees, inspections, testing,
surveys, and to provide all installation and permitting, required for the execution of this
Contract. The County will assess County building permit and County impact fees. The
Contractor shall be responsible for any and all building permit costs or impact fees
required for the substantial completion of this project.
5.4.4 The Contractor shall be responsible to secure and pay for all testing services of an
independent testing laboratory to perform specified inspections and testing as indicated
in Technical Specification Sections and as required by the contract or governing
authorities. Contractor shall include the cost of all inspection and testing fees in his bid
proposal.
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5.5 SUBMISSION OF PROPOSALS
5.5.1 Proposals shall be submitted to Monroe County at the designated location not later than
the time and date for receipt of Proposals indicated in the Notice of Calling for
Proposals, or any extension thereof made by Addendum. Proposals received after the
time and date for receipt of Proposals will be returned unopened.
5.5.2 Two signed (2) originals and two (2) copies one (1) saved electronically tabbed and
indexed in Adobe Acrobat file (.PDF) format delivered on a downloadable CD /DVD of the
proposal setting forth all proposal documents (total equals five) are to be submitted.
Place the proposal security in its own separate envelope, marking on the outside
"Proposal Security ", and place all other proposal documents in another envelope,
marking on the outside "Proposal Documents ". Both envelopes are to be inserted in one
(1) larger envelope. If the Proposal is hand - delivered, the envelope shall be filled out as
follows:
In the upper left hand corner, place the Proposer's name and address.
2. In the center of the envelope, put the following:
Monroe County Purchasing Department
1100 Simonton Street, Room 2 -213
Key West, FL 33040
3. In the lower left hand corner, put the following:
Habitat for Humanity Building Demolition
DATE TIME
Tuesday, August 4, 2015 3:OOpm
If the Proposal is sent by mail or courier, the sealed envelope shall be enclosed in a
separate mailing envelope with the notation "SEALED PROPOSAL ENCLOSED" on the
face thereof, and then address the mailing envelope in the conventional manner.
5.5.3 The Proposer shall assume full responsibility for timely delivery at the location
designated for receipt of Proposals.
5.5.4 Oral, telephonic, telegraphic, faxed, and emailed Proposals are invalid and will not
receive consideration.
5.6 MODIFICATION AND WITHDRAWAL OF PROPOSALS
5.6.1 A Proposal may not be modified, withdrawn, or canceled by the Proposer during the
stipulated time period following the time and date designated for the receipt of
Proposals, except as provided in paragraph 5.7 Right to Claim Error in PROPOSAL, and
each Proposer so agrees in submitting his /her Proposal.
5.6.2 Prior to the time and date designated for receipt of Proposals, any Proposal submitted
may be modified by delivery to Monroe County Purchasing Department of a complete
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Proposal as modified. All envelopes shall be marked "Modified Proposal ". Delivery shall
comply with requirements for the original proposal.
5.6.3 Proposals may be withdrawn prior to the time and date designated for the receipt of
Proposals. Withdrawn Proposals may be resubmitted up to the time designated for the
receipt of Proposals provided that they are then fully in conformance with these
Instructions to Proposers.
5.6.4 Proposal Security shall be in an amount equal to 5% of the of the modified proposal
price. See Article 5.3.1 for description of the form of the proposal security.
5.6.5 Conditional, modified, or qualified proposals will be rejected. Proposers are to comply
with the instructions on the proposal forms, and not make any changes thereto.
5.7 RIGHT TO CLAIM ERROR IN PROPOSAL
5.7.1 Each Proposer's original work papers, documents, and materials used in preparation of
the proposal shall be enclosed in an envelope and marked clearly as to contents, must
be received by Monroe County Purchasing Department no later than twenty -four (24)
hours after the time and date for receipt of Proposals, or any extension thereof made by
Addendum. Proposers who fail to submit their original work papers, documents, and
materials used in the preparation of the proposal, as provided herein, waive all rights to
claim error in the Proposal.
5.7.2 Owner will review documents submitted within the designated time frame for the purpose
of determining the validity of the Proposer's claim.
5.7.3 Following review of the Proposer's claim at the election of the Owner, the Owner may:
a. Allow the Proposer to withdraw the Proposal and the Owner retains the
Proposal Security.
b. Allow the Proposer to withdraw the Proposal and the Owner returns the
Proposal Security.
C. Allow the Proposer to enter into contract for the proposed Work at the
original Proposal price.
ARTICLE 6
CONSIDERATION OF PROPOSALS
6.1 OPENING OF PROPOSALS
6.1.1 The properly identified Proposals received on time will be opened at the Monroe County
Purchasing Department. The public is permitted to be present.
6.1.2 Any Proposal not received by the Purchasing Department on or before the deadline for
receipt of proposals designated in the Notice of Calling for Proposals will be returned
unopened.
6.2 PROPOSALS TO REMAIN OPEN
INSTRUCTIONS TO PROPOSERS
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6.2.1 All Proposals shall remain open and valid for ninety (90) days after the date designated
for receipt of Proposals.
6.2.2 The Owner may, at its sole discretion, release any Proposal and return the Proposal
Security before the ninety (90) days period has elapsed.
6.3 AWARD OF CONTRACT
6.3.1 The Owner reserves the right to reject any and all proposals, or any part of a proposal.
The Owner reserves the right to waive variations from the specifications that do not
render the proposal non - conforming. The Owner retains the right to disregard non -
conformities, non - responsive proposals or conditional proposals in the best interest of
the County.
6.3.2 In evaluating Proposals, the Owner shall consider the qualifications of the proposers and
whether or not the Proposals comply with the prescribed requirements in the Proposal
Documents.
6.3.3 The Owner shall have the right to accept alternates in any order or combination and to
determine the low proposer on the basis of the sum of the Base Proposal plus Alternates
selected by the Owner. The Owner reserves the right to reject any or all Alternates in
the selection process as is deemed necessary to keep the project within budget.
6.3.4 The Owner may consider the qualifications and experience of subcontractors and /or
other entities (including those who are to furnish materials, or equipment fabricated to a
special design) proposed for each of the principal portions of the Work as identified in
the Proposal Documents. Proposers shall submit their listing of subcontractors. A
Proposed Subcontractor Listing Form supplied by the Owner is to be completed for this
purpose.
6.3.5 Where legally acceptable the Owner shall consider preference to local businesses in
making a purchase or awarding a contract who meet the criteria for a local business as
defined by Section 2 -349 of the Monroe County Code.
6.3.6 Individuals or firms which meet all the criteria in Section 2 -349 of the Monroe County
Code and are a conforming and responsible proposer shall receive local preference and
shall be given an amount not to exceed two and one half percent (2.5 %) of the lowest
nonlocal responsive and responsible proposer. Total proposal price shall include the
base proposal and all alternatives or options to the base proposal which are part of the
proposal and being recommended for award by the appropriate authority.
6.3.7 If the Local Business subcontracts fifty percent (50 %) or more of the goods, services or
construction to other "Local Businesses" which meet all of the criteria in Section 2 -349 of
the Monroe County Code, an additional two and one half percent (2.5 %) preference will
be given of the lowest nonlocal responsive and responsible proposer.
6.3.8 The application of local preference may be waived upon written recommendation by the
Owner and approval by the Monroe County Board of County Commissioners at the time
of Award of Contract. Waiver of the application of the local preference is based upon
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analysis of the marketplace and in consideration of the special or unique quality of
goods, services, or professional services sought to be purchased by the Owner.
6.3.9 The Owner may conduct such investigations, as deemed necessary to assist in the
evaluation of any Proposal and to establish the responsibility, qualifications, and
financial ability of the Proposers, proposed subcontractors, and other persons or
organizations to do the Work in accordance with the Contract Documents to the Owner's
satisfaction within the prescribed time.
6.3. 10 The Owner reserves the right to reject the Proposal of any Proposer who does not pass
any such evaluation to its satisfaction.
6.3.11 If the Contract is awarded, it will be awarded to the lowest, conforming responsible,
responsive Proposer, with consideration to local businesses.
6.3.12 If the Contract is to be awarded, the Owner will issue the Notice of Award to the
successful Proposer within ninety (90) days after the date of receipt of proposals. The
Owner reserves the right to return all Proposals, not make any awards, and cancel the
Project.
6.3.13 The Owner is tax exempt and reserves the right to purchase directly various construction
materials and equipment that may be a part of the Contract. If the Owner elects to make
a particular purchase, the Owner will, via a Purchase Contract, purchase the materials
and equipment, and the Contractor shall assist the Owner in the preparation of these
Purchase Contracts, including providing to the Owner appropriate tax credits. The
Contractor agrees that the amount of the purchase and the appropriate tax credit will be
the subject of a deductive change order in recognition of the fact that the purchase and
taxes were computed into the contractor's costs.
6.4 EXECUTION OF CONTRACT
6.4.1 The contract shall be put in final form by Project Management and given to the
Contractor for signature. The Contractor shall sign and deliver all three (3) originals of
the Contract Agreement to Project Management within ten days after receipt of a
contract from Project Management. All other Contract Documents such as Insurance
Certificates are to be provided to Project Management within fourteen (14) days after
approval of the contract by the Board of County Commissioners. A Notice to Proceed will
be issued to the Contractor after approval of the contract by the BOCC and upon
satisfactory compliance with these provisions. In no event shall the failure of the
Contractor to provide satisfactory Insurance Certificates within the stipulated time be
cause for an extension of the contract time. Project Management will return one (1) fully
executed copy of the Contract Agreement to the Contractor with all other Contract
Documents attached upon receipt from the Owner.
6.5 OWNER'S RIGHT TO RETAIN PROPOSAL BOND AND AWARD TO NEXT LOWEST
CONFORMING RESPONSIBLE PROPOSER
In the event the Contractor is given Notice of Award in 6.3 above and fails to execute
and deliver all contract documents required in 6.4 above, the Owner may exercise its
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right to retain the proposal bond and award the contract to the next lowest conforming
responsible responsive proposer.
ARTICLE 7
SPECIAL LEGAL REQUIREMENTS
7.1 Each Proposer, before submitting the Proposal, shall familiarize itself with all Federal,
State, and local laws, ordinances, permit fees, impact fees, rules and regulations that
may apply to the Work or that may in any manner affect the cost, progress, or
performance of the Work. Monroe County requires its buildings to conform to Florida
Green Building Coalition standards.
7.2 A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a proposal on a contract to provide any
goods or services to a public entity, may not submit a proposal on a contract with a
public entity for the construction or repair of a public building or public work, may not
submit proposals on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, Florida Statutes for CATEGORY TWO
for a period of thirty -six (36) months from the date of being placed on the convicted
vendor list.
End of Section 00110
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SECTION 00120
PROPOSALFORM
The Proposal shall be submitted on the forms included in this section of the Proposal
Documents as previously instructed herein.
Item Description
1. Proposal Form
2. Bid Bond (Proposal Security)
3. Non - Collusion Affidavit
4. Lobbying and Conflict of Interest Clause
5. Drug -Free Workplace Form
6. Local Preference Form
7. Public Entity Crime Statement
8. Subcontractor Listing Form
9. Insurance Requirements and Checklist
10. Workers Compensation and Employers' Liability
11. General Liability
12. Vehicle Liability
13. Builders Risk (If needed)
14. Proposer's Insurance and Indemnification Statement
15. Insurance Agent's Statements
16. Contractor License:
A Current Copy to be submitted with Proposal.
Subcontractor Licenses to be Submitted Prior to
Award of Notice to Proceed.
INFORMATION REQUIRED TO BE PROVIDED
Pages
20
23
24
25
26
27
28
29
30 -31
32
33
34
40
40 -41
42
1. In order to determine if the persons or entity submitting proposals are responsible, all
Proposals for contracts to be awarded under this section must contain the following
information:
A. A list of the entity's shareholders with five percent (5 %) or more of the stock or, if
a general partnership, a list of the general partners; or, if a limited liability
company, a list of its members; if a solely owned proprietorship, names(s) of
owner(s). A copy of documentation demonstrating that the entity is a legally
viable entity shall be attached.
B. A list of the officers and directors of the entity.
PROPOSALFORM
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C. Relevant Experience: The number of years the person or entity has been
operating and, if different, the number of years it has been providing the service,
goods, or construction services called for in the proposal specifications (include a
list of similar projects).
D. The number of years the person or entity has operated under its present name
and any prior names.
E. Answers to the following questions regarding claims and suits:
a. Has the person or entity ever failed to complete work or provide the
goods for which it has contracted? (If yes, provide details of the job,
including where the job was located and the name of the owner.)
YES ❑ NO ❑
b. Are there any judgments, claims, arbitration proceeding or suits pending
or outstanding against the person, principal of the entity, or entity, or its
officers, directors, or general partners (this specifically includes any
present or prior entities in which the person, principal, entity, officer,
director or general partner of the proposing entity has been involved as a
person, principal, entity, officer, director or general partner in the last five
(5) years)? (If yes, provide details, include enough information about the
judgment, claim, arbitration or suit so that the Owner will able to obtain a
copy of the judgment or claim or locate the suit by location and case
number.)
YES ❑ NO ❑
C. Has the person, principal of the entity, entity, or its officers, major
shareholders or directors within the last five (5) years, been a party to any
law suits or arbitrations with regard to a contract for services, goods or
construction services similar to those requested in the specifications with
private or public entities? This specifically includes any present or prior
entities in which the person, principal, entity, officer, director or general
partner of the proposing entity has been involved as a person, principal,
entity, officer, director or general partner in the last five (5) years. (If yes,
provide details, include enough information about the judgment, claim,
arbitration or suit so that the Owner will able to obtain a copy of the
judgment or claim or locate the suit by location and case number.)
YES ❑ NO ❑
d. Has the person, principal of the entity, or its officers, owners, partners,
major shareholders or directors, ever initiated litigation against Monroe
County or been sued by Monroe County in connection with a contract to
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provide services, goods or construction services? This specifically
includes any present or prior entities in which the person, principal, entity,
officer, director or general partner of the proposing entity has been
involved as a person, principal, entity, officer, director or general partner.
(If yes, provide details, include enough information about the judgment,
claim, arbitration or suit so that the Owner will able to obtain a copy of the
judgment or claim or locate the suit by location and case number.)
YES [—] NO ❑
e. Whether, within the last five (5) years, the Owner, an officer, general
partner, controlling shareholder or major creditor of the person or entity
was an officer, general partner, controlling shareholder or major creditor
of any other entity that failed to perform services or furnish goods similar
to those sought in the request for bids. (If yes, provide details and
information about the failure to perform services or furnish goods that will
enable the Owner to thoroughly consider the matter.)
YES [—] NO ❑
Customer references (minimum of three), including name, current
address and current telephone number. Credit References (minimum of
three), including name, current address and current telephone number.
g. Financial statements for the prior three (3) years. Please provide in a
separate sealed envelope for the Contractor's confidentiality, and clearly
label the envelope "CONFIDENTIAL" one (1) original copy.
( "Any financial statement that an agency requires a prospective bidder to
submit in order to prequalify for bidding or for responding to a bid for a
road or any other public works project is exempt from F.S. 119.07(1) and
s.24(a), Art. 1 of the State Constitution. ")
SECTION 00120
PROPOSALFORM
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PROPOSALFORM
PROPOSAL TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
c/o PURCHASING DEPARTMENT
1100 SIMONTON STREET
ROOM 2 -213
KEY WEST, FLORIDA 33040
PROPOSAL FROM:
The undersigned, having carefully examined the Work and reference Drawings, Specifications,
Proposal, and Addenda thereto and other Contract Documents for the construction of:
Habitat for Humanity Building Demolition
and having carefully examined the site where the Work is to be performed, having become
familiar with all local conditions including labor affecting the cost thereof, and having familiarized
himself /herself with material availability, Federal, State, and Local laws, ordinances, rules and
regulations affecting performance of the Work, does hereby propose to furnish all labor,
mechanics, superintendents, tools, material, equipment, transportation services, and all
incidentals necessary to perform and complete said Work and work incidental hereto, in a
workman -like manner, in conformance with said Drawings, Specifications, and other Contract
Documents including Addenda issued thereto.
The undersigned further certifies that he /she has personally inspected the actual location of
where the Work is to be performed, together with the local sources of supply and that he /she
understands the conditions under which the Work is to be performed. The successful proposer
shall assume the risk of any and all costs and delays arising from the existence of any
subsurface or other latent physical condition which could be reasonably anticipated by reference
to documentary information provided and made available, and from inspection and examination
of the site.
The Base Proposal shall be furnished below in words and numbers. If there is an
inconsistency between the two, the Proposal in words shall control.
Dollars.
(Total Base Proposal- words)
(Total Base Proposal — numbers)
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I acknowledge receipt of Addenda No.(s)
No. Dated
No.
Dated
No.
Dated
No.
Dated
Proposer, states by his /her check mark in the blank beside the form and by his /her signature
that he /she has provided the following requirements (located in Section 00120):
1. Proposal Form
2. Proposal Security (Bid Bond)
3. Non - Collusion Affidavit
4. Lobbying and Conflict of Interest Clause
5. Drug -Free Workplace Form
6. Local Preference Form and requirements (if applicable)
7. Public Entity Crime Statement
8. Subcontractor List Form
9. Proposer's Insurance and Indemnification Statement
10. Insurance Agents Statement (signed by agent)
11. Answered Required Questions
12. Provided Customer References
13. Provided Three (3)- years of Financial Statements in separate envelope
14. Certified copy of Valid Florida Contractor's License
15. Current Monroe County Occupational License
Business
Name:
DBA:
Business
EIN #
Business
Mailing
Address:
Address:
City,
City,State
State, Zip
Zip
Local
Phone:
Phone:
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The physical business address must be registered as its principal place of business with the
Florida Department of State for at least one (1) year prior to the notice of request for bid or
proposal.
Date: Signed:
Printed:
Title:
Witness:
BID (PROPOSAL) BOND
KNOW ALL MEN BY THESE PRESENTS, that we
(Here insert name and address or legal title of Contractor)
as Principal, hereinafter called the Principal, and
(Here insert full name and address or legal title of Surety)
a corporation duly organized under the laws of the State of as Surety, hereinafter called
the Surety, are held and firmly bound unto
(Here insert full name and address or legal title of Owner)
as Obligee, hereinafter called the Obligee, in the sum of Dollars
($ ), for the payment of which sum well and truly to be made, the said Principal and the
said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly
and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for
(Here insert full name, address and description of project)
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal shall enter into a
Contract with the Obligee in accordance with the terms of such bid, and give such bond or
bonds as may be specified in the bidding or Contract Documents with good and sufficient surety
for the faithful performance of such Contract and for the prompt payment of labor and material
furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such
Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not
to exceed the penalty hereof between the amount specified in said bid and such larger amount
for which the Obligee may in good faith contract with another party to perform the Work covered
by said bid, then this obligation shall be null and void, otherwise to remain in full force and
effect. Any action instituted by a claimant under this bond must be in accordance with the
notice and time limitations provisions in Section 255.05(2), Florida Statutes.
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(Principal) (Seal)
(Witness)
(Title)
(Surety) (Seal)
(Witness)
(Title)
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SECTION 00120
NON - COLLUSION AFFIDAVIT
I, of the city
according to law on my oath, and under penalty of perjury, depose and say that:
1. 1 am
of the firm of
the proposer making the Proposal for the project described in the notice for calling for
proposals for:
and that I executed the said proposal with full authority to do so;
2. The prices in this proposal have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other proposer or with any competitor; and
3. Unless otherwise required by law, the prices which have been quoted in this proposal
have not been knowingly disclosed by the proposer and will not knowingly be disclosed
by the proposer prior to proposal opening, directly or indirectly, to any other proposer or
to any competitor; and
4. No attempt has been made or will be made by the proposer to induce any other person,
partnership or corporation to submit, or not to submit, a proposal for the purpose of
restricting competition; and
5. The statements contained in this affidavit are true and correct, and made with full
knowledge of said project.
(Signature of Proposer) (Date)
STATE OF:
COUNTY OF:
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of individual signing) affixed his /her signature in the
space provided above.
on this
day of 1 20
NOTARY PUBLIC
My commission expires:
PROPOSALFORM
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LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010 -1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
(Company)
"... warrants that he /it has not employed, retained or otherwise had act on his /its behalf any
former County officer or employee in violation of Section 2 of Ordinance No. 010 -1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 010 -1990. For breach or
violation of this provision the County may, in its discretion, terminate this contract without liability
and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover,
the full amount of any fee, commission, percentage, gift, or consideration paid to the former
County officer or employee ".
(Signature)
Date:
STATE OF:
COUNTY OF:
Subscribed and sworn to (or affirmed) before me on (date)
by
or has produced
My commission expires:
NOTARY PUBLIC
PROPOSALFORM
(name of affiant). He /She is personally known to me
as identification. (Type of identification)
00120- Page 28 of 212
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DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation,
and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services that
are under proposal a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition
of working on the commodities or contractual services that are under proposal, the
employee will abide by the terms of the statement and will notify the employer of any
conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893
(Florida Statutes) or of any controlled substance law of the United States or any state,
for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Makes a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
Proposer's Signature
Date
PROPOSALFORM
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LOCAL PREFERENCE FORM
A. Vendors claiming a local preference according to Ordinance 023 -2009, as amended by Ordinance No.
004 -2015, must complete this form.
Name of Bidder /Responder
Date:
1. Does the vendor have a valid receipt for the business tax paid to the Monroe County Tax Collector
dated at least one (1) year prior to the notice of request for bids or proposals? (Please
furnish copy.)
2. Does the vendor have a physical business address located within Monroe County from which the
vendor operates or performs business on a day to day basis that is a substantial component of the goods
or services being offered to Monroe County?
(The physical business address must be registered as its principal place of business with the Florida
Department of State for at least one (1) year prior to the notice of request for bid or proposal.)
List Address:
Telephone Number:
B. Does the vendor /prime contractor intend to subcontract 50% or more of the goods, services or
construction to local businesses meeting the criteria above as to licensing and location?
If yes, please provide:
1. Copy of Receipt of the business tax paid to the Monroe County Tax Collector by the subcontractor
dated at least one (1) year prior to the notice or request for bid or proposal.
2. Subcontractor's physical business address within Monroe County from which the subcontractor
operates:
(The physical business address must be registered as its principal place of business with the Florida
Department of State for at least one (1) year prior to the notice of request for bids or proposals)
Address
Print Name:
Signature and Title of Authorized Signatory for
Bidder /Responder
STATE OF COUNTY OF
On this day of 20 , before me, the undersigned notary public,
personally appeared known to me to be the person whose name is
subscribed above or who produced as identification, and acknowledged that
he /she is the person who executed the above Local Preference Form for the purposes therein contained.
My commission expires:
Print Name
PROPOSAL FORM 00120- Page 30 of 212
Tel.Number
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PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
CONTRACTOR under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted
vendor list."
I have read the above and state that neither
(Proposer's name) nor any Affiliate has been placed on the convicted vendor list within the last
thirty -six (36) months.
(Signature)
Date:
STATE OF:
COUNTY OF:
Subscribed and sworn to (or affirmed) before me on the
20 , by
known to me or has produced
identification) as identification.
My Commission Expires:
NOTARY PUBLIC
day of ,
(name of affiant). He /She is personally
(type of
PROPOSAL FORM 00120- Page 31 of 212
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SUBCONTRACTOR LISTING FORM
Division Subcontractor Contact Person Ph # w /area code Fax: Cell: Address
PROPOSALFORM
00120- Page 32 of 212
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SECTION 00130
INSURANCE REQUIREMENTS AND FORMS
MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES
General Insurance Requirements for
Construction Contractors and Subcontractors
Prior to the commencement of work governed by this contract (including the pre- staging of
personnel and material), the Contractor shall obtain, at his /her own expense, insurance as
specified in the attached schedules, which are made part of this contract. The Contractor will
ensure that the insurance obtained will extend protection to all Sub - Contractors engaged by the
Contractor. As an alternative, the Contractor may require all Subcontractors to obtain insurance
consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre- staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and
time, except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in any attached schedules. Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this
contract and any penalties and failure to perform assessments shall be imposed as if the work
had not been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor will be held responsible for all deductibles and self- insured retentions that may
be contained in the Contractor's Insurance policies.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
Certificate of Insurance or
A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non - renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
INSURANCE REQUIREMENTS AND FORMS 00130- Page 33 of 212
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The acceptance and /or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or imposed
by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
In addition, the County will be named as an Additional Insured and Loss Payee on all policies
covering County -owned property.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
INSURANCE REQUIREMENTS AND FORMS 00130- Page 34 of 212
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WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT: Habitat for Humanity Building Demolition
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to the applicable state
statutes and the requirements of Florida Statutes, Chapter 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$500,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized
self- insurer, the County shall recognize and honor the Contractor's status. The Contractor may
be required to submit a Letter of Authorization issued by the Department of Labor and a
Certificate of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self- insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
INSURANCE REQUIREMENTS AND FORMS
00130- Page 35 of 212
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GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR Habitat for Humanity Building Demolition
CONTRACT:
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract
and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable shall be:
$500,000 Combined Single Limit
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
INSURANCE REQUIREMENTS AND FORMS
00130- Page 36 of 212
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VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
Habitat for Humanity Building Demolition
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the
Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance.
Coverage shall be maintained throughout the life of the contract and include, as a minimum,
liability coverage for:
• Owned, Non - Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$200,000 per Person
$300,000 per Occurrence
$200,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
INSURANCE REQUIREMENTS AND FORMS 00130- Page 37 of 212
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PROPOSER'S INSURANCE AND INDEMNIFICATION STATEMENT
INSURANCE REQUIREMENTS
Worker's Compensation
Employers Liability
Statutory Limits
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease
Policy Limits
$500,000 Bodily Injury by Disease,
each employee
General Liability, including
Premises Operations
Products and Completed Operations
Blanket Contractual Liability
Personal Injury Liability
$500,000 Combined Single Limit
Vehicle Liability (Owned, non - owned, and hired vehicles) $300,000 Combined Single Limit
If split limits are preferred:
Builder's Risk: Not Required
$200,000 per Person
$300,000 per Occurrence
$200,000 Property Damage
The contract shall not require a Public Construction bond equal to the contract cost. The bond
must be issued by an A rated surety company doing business in the State of Florida.
Hold Harmless and Indemnification. Notwithstanding any minimum insurance requirements
prescribed elsewhere in this agreement, Contractor shall defend, indemnify and hold the
COUNTY and the COUNTY's elected and appointed officers and employees harmless from and
against (i) any claims, actions or causes of action, (ii) any litigation, administrative proceedings,
appellate proceedings, or other proceedings relating to any type of injury (including death), loss,
damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be
asserted against, initiated with respect to, or sustained by, any indemnified party by reason of,
or in connection with, (A) any activity of Contractor or any of its employees, agents, contractors
or other invitees during the term of this Agreement, (B) the negligence or recklessness,
intentional wrongful misconduct, errors or other wrongful act or omission of Contractor or any of
its employees, agents, sub - contractors or other invitees, or (C) Contractor's default in respect of
any of the obligations that it undertakes under the terms of this Agreement, except to the extent
the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the
intentional or sole negligent acts or omissions of the COUNTY or any of its employees, agents,
contractors or invitees (other than Contractor). The monetary limitation of liability under this
contract shall be not less than $1 million per occurrence pursuant to F. S. 725.06. Insofar as
INSURANCE REQUIREMENTS AND FORMS 00130- Page 38 of 212
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the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events
or circumstances that occur during the term of this Agreement, this section will survive the
expiration of the term of this Agreement or any earlier termination of this Agreement.
In the event that the completion of the project (to include the work of others) is delayed or
suspended as a result of the Contractors failure to purchase or maintain the required insurance,
the Contractor shall indemnify the County from any and all increased expenses resulting from
such delay. Should any claims be asserted against the County by virtue of any deficiency or
ambiguity in the plans and specifications provided by the Contractor, the Contractor agrees and
warrants that the Contractor shall hold the County harmless and shall indemnify it from all
losses occurring thereby and shall further defend any claim or action on the County's behalf.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for the above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this AGREEMENT.
PROPOSER'S STATEMENT
I understand the insurance that will be mandatory if awarded the contract and will comply in full
with all of the requirements herein. I fully accept the indemnification and hold harmless and duty
to defend as set out in this proposal.
PROPOSER Signature
INSURANCE REQUIREMENTS AND FORMS 00130- Page 39 of 212
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INSURANCE AGENT'S STATEMENT
I have reviewed the above requirements with the proposer named above. The following
deductibles apply to the corresponding policy.
POLICY
Liability policies are
Insurance Agency
Occurrence
DEDUCTIBLES
Claims Made
Signature
End of Section 00120
INSURANCE REQUIREMENTS AND FORMS
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INSURANCE REQUIREMENTS AND FORMS 00130- Page 41 of 212
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SECTION 00140
PRE - PROPOSAL SUBSTITUTIONS
PART 1 - GENERAL
1.1 Document includes
A. Pre - Proposal Substitutions
1.2 PROPOSER'S OPTIONS
A. For products specified only by reference standard, select product meeting that
standard, by any manufacturer.
B. For products specified by naming several products or manufacturers, select one
(1) of the products and manufacturers named which complies with the Technical
Specifications.
C. For Products specified by naming several products or manufacturers and stating
"or equivalent ", "or equal ", or "Project Management approved equivalent ", or
similar wording, submit a request for substitutions, for any product or
manufacturer which is not specifically named for review and approval by Owner
and Architect.
D. For products specified by naming only one (1) prod uct/manufacturer, there is no
option and no substitution will be allowed.
1.3 SUBSTITUTIONS
A. Base Proposal shall be in accordance with the Contract Documents.
1. Substitutions for products may be made during the proposal process by
submitting completed substitution request form and substantiating product
data /literature a minimum of ten (10) calendar days prior to the Proposal
Date to Project Management.
2. Project Management will consider requests utilizing this section from the
Proposer for substitution of products in place of those specified.
3. Those submitted fifteen (15) calendar days prior to Proposal Due Date
will be included in an addendum if acceptable.
4. Substitution requests may be submitted utilizing a facsimile machine
(FAX) if substitution request forms and substantiating data are submitted.
B. Submit separate request for each substitution. Support each request with:
Complete data substantiating compliance of proposed substitution with
requirements stated in Contract Documents:
a. Product identification, including manufacturer's name and
address.
PRE - PROPOSAL SUBSTITUTIONS
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b. Manufacturer's literature, identifying:
1) Product description.
2) Reference standards.
3) Performance and test data.
C. Samples, as applicable.
d. Name and address of similar projects on which product has been
used and date of each installation.
2. Itemized comparison of the proposed substitution with product specified,
listing significant variations.
3. Data relating to changes in construction schedule.
4. All effects of substitution on separate contracts.
5. List of changes required in other work or products.
6. Designation of required license fees or royalties.
7. Designation of availability of maintenance services, sources of
replacement materials.
C. Substitutions will not be considered for acceptance when:
1. Acceptance will require substantial revision of Contract Documents.
2. In the judgment of the Owner, the substitution does not include adequate
information necessary for a complete evaluation.
D. The Owner will determine the acceptability of any proposed substitution.
1.4 PROPOSER'S REPRESENTATION
A. In making formal request for substitution, the Proposer represents that:
1. He /She has investigated the proposed product and has determined that it
is equivalent to, or superior in all respects to that specified.
2. He /She will provide same warranties or bonds for substitution as for
product specified.
3. He /She will coordinate installation of accepted substitution into the Work,
and will make such changes as may be required for the Work to be
complete in all respects.
4. He /She waives claims for additional costs caused by substitution which
may subsequently become apparent.
5. Cost data is complete and includes related costs under his /her Contract,
but not:
a. Costs under separate contracts.
b. Architect/Engineer's costs for redesign or revision of Contract
Documents.
6. Cost data need not be submitted, if request is for inclusion in an
addendum.
1.5 PROJECT MANAGEMENT'S DUTIES
PRE - PROPOSAL SUBSTITUTIONS
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1.6
A. Review requests for substitutions with reasonable promptness.
B. Issue an addendum to identify accepted substitutions.
C. Substitution requests that are not approved will be returned to the party
submitting the request.
SUBSTITUTION REQUEST FORM
A. The form is attached to this Section.
B. Substitutions will be considered only when the attached form is completed and
included with the submittal with all required back -up data.
PRE - PROPOSAL SUBSTITUTIONS
00140- Page 44 of 212
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SUBSTITUTION FORM
TO: Project Management
"I
FAX:
We hereby submit for your consideration the following product instead of the specified item for the above project:
Drawing No. Drawing Name Spec Sec. Spec Name Paragraph Specified Item
Proposed Substitution:
Attach complete information on changes to Drawings and /or Specifications which proposed substitution will require
for its proper installation.
Submit with request necessary samples and substantiating data to prove equal quality and performance to that which
is specified. Clearly mark manufacturer's literature to indicate equality in performance.
The undersigned certifies that the function, appearance and quality are of equal performance and assumes liability for
equal performance, equal design and compatibility with adjacent materials.
Submitted By
Signature Title
Firm
Address
City / State / Zip Code
Telephone Date
Signature shall be by person having authority to legally bind his /her firm to the above terms. Failure to provide legally
binding signature will result in retraction of approval.
For use by Project Management: Approved Approved as noted Not Approved
Received too late Insufficient data received
By
Date
PRE - PROPOSAL SUBSTITUTIONS
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Fill in Blanks Below:
A. Does the substitution affect dimensions shown on Drawings?
Yes No If yes, clearly indicate changes:
B. Will the undersigned pay for changes to the building design, including engineering and
detailing costs, caused by the requested substitution?
Yes No If no, fully explain:
C. What effect does substitution have on other Contracts or other trades?
D. What effect does substitution have on construction schedule?
E. Manufacturer's warranties of the proposed and specified items are:
Same Different. Explain:
F. Reason for Request:
G. Itemized comparison of specified item(s) with the proposed substitution; list significant
variations:
H. Designation of maintenance services and sources: (Attach additional sheets if
required.)
End of Section 00140
PRE - PROPOSAL SUBSTITUTIONS
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SECTION 00200
SITE SURVEY
A. The Plat of Survey and other survey data, are available in the Office of Project
Management for review, and are for the general information of the proposer. The data
contained was prepared by the Owner for the Architect's use for the design of the
project, and neither the Owner nor the Architect, nor Project Management make any
representation, guarantee of warranty as to the accuracy or completeness of data
indicated, expressed or implied.
B. Proposers shall visit the site; make their own investigations, assumptions and
conclusions as to the nature and extent of existing surface and overhead conditions
affecting the work. Neither the Owner nor the Architect, nor Project Management will be
responsible for additional type or extent of work required to be performed under the
Contract due to any assumptions or conclusions by the successful proposer based upon
the survey information provided.
End of Section 00200
SITE SURVEY
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SECTION 00350
MILESTONE SCHEDULE /LIQUIDATED DAMAGES
This section contains the project milestone schedule. The Contractor is required to determine
his /her proposed schedule to meet these milestone dates.
The Contractor is to note the following special milestone dates.
1. Proposal Documents Available DATE
2. Pre - Proposal Conference DATE
3. Last Day to Submit RFI's DATE
4. Proposal Due Date DATE
5. BOCC Award Date (Anticipated) DATE
6. Notice to Proceed & Pre - Construction Meeting (Anticipated) DATE
7. Substantial Completion (Anticipated)
DATE
The Contractor shall commence performance of this Contract within ten (10) calendar days after
the date of issuance to the Contractor by Owner of the Notice to Proceed. Once commenced,
Contractor shall diligently continue performance until completion of the Project.
The Contractor shall accomplish Substantial Completion of the Project within Sixty (60)
calendar days.
The Contractor shall accomplish Final Completion of the Project within thirty (30) calendar days
thereafter.
The term "Substantial Completion" as used herein shall mean that point at which, as certified in
writing by Project Management, the Project is at a level of completion in strict compliance with
this Contract such that the Owner or its designee can enjoy beneficial use or occupancy and
can use or operate it in all respects for its intended purpose. Partial use or occupancy of the
Project shall not result in the Project being deemed substantially complete and such partial use
or occupancy shall not be evidence of Substantial Completion. The term "Final Completion" as
used herein shall mean that point at which, as certified in writing by Project Management, that
the Project is one hundred percent (100 %) complete and in conformance with the Contract.
LIQUIDATED DAMAGES
Conditions Under Which Liquidated Damages Are Imposed —The time or times stipulated in
the contract for completion of the work of the contract or of specified phases of the contract shall
be the calendar date or dates listed in the milestone schedule.
MILESTONE SCHEDULE 00350- Page 48 of 212
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Liquidated damages will be based on the Substantial Completion Date for all work, modified by
all approved extensions in time as set forth by the Director of Project Management's signature
of approval on the Certificate of Substantial Completion. The liquidated damages table below
shall be utilized to determine the amount of liquidated damages.
CONTRACT AMOUNT
Under $50,000.00
$50,000.00-99,999.00
$100,000.00-499,999.00
$500,000.00 and Up
FIRST
SECOND
15
DAYS
15
DAYS
$50.00
/Day
$100.00
/Day
100.00
/Day
200.00
/Day
200.00
/Day
500.00
/Day
500.00
/Day
1,000.00
/Day
31 ST DAY &
THEREAFTER
$250.00 /Day
750.00 /Day
2,000.00 /Day
3,500.00 /Day
The Contractor's recovery of damages and sole remedy for any delay caused by the
Owner shall be an extension of time on the Contract.
End of Section 00350
MILESTONE SCHEDULE
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SECTION 00500
AGREEMENT
Agreement
Between Owner and Contractor
Where the basis of payment is a STIPULATED SUM
AGREEMENT
Made as of the (write out the date)
BETWEEN the Owner: Monroe County Board of County Commis oners
500 Whitehead Street
Key West, Florida 33040
And the Contractor: CONTRACTOR
ADDRESS
A ADDRESS
For the following Project: Habitat for Humanity Building Demolition
Scope of the Work
The SC#bOf Work sh Include, but not be limited to, all work shown and listed in the Project
Drawings and Specific ions. The Contractor is required to provide a complete job as
contemplated by the drawings and specifications, which are a part of this bid package. The
Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies,
permits and any other means of construction necessary or proper for performing and completing
the Scope of Work, unless otherwise specifically stated.
Demolition of the existing building structure and slab foundation with any footer's and or pile
cap's to be demoed out to 18" below existing grade and properly dispose of all the demolition
materials. Contractor will be responsible for all the permits required and all dumping fees.
Contractor will re -rock the building foot print with at least 6" of 57 stone and level and compact.
ARTICLE 1
The Contract Documents
AGREEMENT 00500- Page 50 of 212
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The Contract Documents consist of this Agreement, Conditions of the Contract (General,
Supplementary and other Conditions), Drawings, Specifications, Proposal Documents, Addenda
issued prior to execution of this Agreement, together with the response to RFP and all required
insurance documentation, and Modifications issued after execution of this Agreement. The
Contract represents the entire and integrated agreement between the parties hereto and
supersedes prior negotiations, representations or agreements, either written or oral. An
enumeration of the Contract Documents, other than Modifications, appears in Article 9. In the
event of a discrepancy between the documents, precedence shall be determined by the order of
the documents as just listed.
ARTICLE 2
The Work of this Contract
The Contractor shall execute the entire Work described in the Contract Documents, except to
the extent specifically indicated in the Contract Documents to be the res ° nsibility of others, or
as follows: N/A
ARTICLE 3
Date of Commencement and Substantial Completion
3.1 The date of commencement is the date to be fixed in a notice to eed issued by the
Owner.
The Contractor shall achieve Substantial Completion of the entire Work not later than
Sixty (60) calendar days after the date of commencement or issuance of a Notice to
Proceed. The time or times stipulated in the contract for completion of the work of the
contract or of specified phases of the contract shall be the calendar date or dates listed
in the milestone schedule.
Liquidated damages will be based on the Substantial Completion Date for all work,
modified - k pproved extensions in time as set forth by the Director of Project
Manageme natu re of ap val on the Certificate of Substantial Completion. The
liquidated d es . ` belo II be utilized to determine the amount of liquidated
damages. 10116, I V
CONTRACT AMOUNT
Under $50,000.0
$50,000.00 -99,9 9.0
$100,000.00-499,999.. 0
$500,000.00 and Up
F FIRSW
SECOND
15
DAYS
15 DAYS
$50.00
/Day
$100.00
/Day
0.00
/Day
200.00
/Day
00.00
/Day
500.00
/Day
500.00
/Day
1,000.00
/Day
31 ST DAY &
THEREAFTER
$250.00 /Day
750.00 /Day
2,000.00 /Day
3,500.00 /Day
The Contractor's recovery of damaaes and sole remedv for anv delav caused by the
Owner shall be an extension of time on the Contract.
ARTICLE 4
Contract Sum
4.1 The owner shall pay the Contractor in current funds for the Contractor's performance of
the Contract the Contract Sum of
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100
Dollars ($ ), subject to additions and deductions as provided in the Contract
Documents.
4.2 The Contract Sum is based upon the following alternates, if any, which are described in
the Contract Documents and are hereby accepted by the Owner:
ARTICLE 5
Progress Payments
5.1 Based upon Applications for Payment submitted by the Contractor to the Director of
Project Management, and upon approval for payment issued by the Director of Project
Management and Architect, the Owner shall make progress payments on account of the
Contract Sum to the contractor as provided below and elsewhere in the Contract
Documents.
5.2 The period covered by each Application for payment shall be one (1) calendar month
ending on the last day of the month, or as follows:
5.3 Payment will be made by the Owner in accordance with the Florida Local Government
Prompt Payment Act, Section 218.735 Floda Statutes.
5.4 Each Application for Payment A*eased upon the Schedule of Values submitted by
the Contractor in accordance with the Contract Documents. The Schedule of Values
shall allocate the entire Contract Sum among the various portions of the Work and be
prepared in such form and supported by such data to substantiate its accuracy as the
Director of Project Management may require. This schedule, unless objected to by the
Director of Project Management, shall be used as a basis for reviewing the Contractor's
Applications for Payment.
5.5 Applications for Payment shall indicate the percentage of completion of each portion of
the Work as of the end of the period covered by the Application for Payment.
5.6 Subject to the provisions of the Contract Documents, the amount of each progress
payment shall be computed as follows:
5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as
determined by multiplying the percentage completion of each portion of the Work by the
share of the total Contract Sum allocated to that portion of the Work in the Schedule of
Values, less retainage of ten percent 10 %. Pending final determination of cost to the
Owner of changes in the Work, amounts not in dispute may be included in Applications
for Payment. The amount of credit to be allowed by the Contractor to the Owner for a
deletion or change which results in a net decrease in the Contract Sum shall be the net
cost to the Owner, less Overhead, Profit and Documented Costs incurred prior to the
change Request, as indicated in the corresponding line item in the Approved Schedule
of Values for that line item as confirmed by the Director of Project Management. When
both additions and credits covering related Work or substitutions are involved in a
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change, the allowance for overhead and profit shall be figured on the basis of net
increase, if any, with respect to that change.
5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment
delivered and suitably stored at the site for subsequent incorporation in the completed
construction (or, if approved in advance by the Owner, suitably stored off the site at a
location agreed upon in writing), less retainage;
5.6.3 Subtract the aggregate of previous payments made by the Owner; and
5.6.4 Subtract amounts, if any, for which the Director of Project Management has withheld or
nullified a Certificate for Payment as provided in Paragraph 9.5 of the General
Conditions.
5.7 Retainage of ten percent (10 %) will be withheld in accordance with Section 218.735
(8)(b), Florida Statutes.
5.8 Reduction or limitation of retainage, if any, shall be as follows:
Monroe County is exempt from and not subject to Florida Statutes, Section 255.078,
"Public Construction Retainage". Rq&ction or limitation of retainage, if any, shall be
reduced incrementally at the discret of and on the approval of the Director of
Project Management. j F
Paymen
Final payment, constituting the entire unpaid balancthe Contract Sum, shall be made by the
Owner to the Contractor when (1) the Contract ha en fully performed by the Contractor
except for the Contractor's responsibili to correct' nonconforming Work as provided in
Subparagraph 12.2.2 of the General Conditions and to satisfy other requirements, if any, which
necessarily survive final payment, and (2) a final approval for payment has been issued by the
Director of Project Management. Such final payment shall be made by the Owner not more
than twenty (20) days after the issuance of the final approval for payment. The following
documents (samples in section 01027, Application for Payment) are required for Final Payment:
(1) Application and Certificate for Payment
(2) Continuation Sheet
(3) Certificate of Substantial Completion
(4) Contractor's Affidavit of Debts and Claims
(5) Contractor's Affidavit of Release of Liens
(6) Final Release of Lien
(7) Contractor shall provide two (2) hard copies in tabulated divided binders and
one (1) saved electronically tabbed and indexed in Adobe Acrobat file (.PDF)
format delivered on a downloadable CD /DVD of all the following, but not
limited to:
A. Project Record Documents (As Built Documents).
B. Operating and maintenance data, instructions to the Owner's personnel.
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C. Warranties, bond and guarantees.
D. Keys and keying schedule.
E. Spare parts and maintenance materials.
F. Electronic copies of approved submittals.
G. Evidence of payment and final release of liens and consent of surety to final
release (includes final release from all utilities and utility companies).
ARTICLE 7
Miscellaneous Provisions
7.1 Where reference is made in this Agreement to a provision of the General Conditions or
another Contract Document, the reference refers to that provision as amended or
supplemented by other provisions of the Contract Documents.
7.2 Payment shall be made according to the Florida Local Government Prompt Payment Act
and Monroe County Code.
7.3 Temporary facilities and servi s de a Section 01500, Temporary Facilities,
of the General Conditions.
7.4 Monroe County's performance o tion t y under this contract is contingent
upon an annual appropriation by the Board of County Commissioners.
7.5 A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a proposal on a contract with a
public entity for the construction or repair of a public building or public work, may not
submit proposals on leases of real property to public entity, may not be awarded or
perform work as contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a period of
thirty -s' onths from the date of being placed on the convicted vendor list.
7.6 The following it arcluded in this contract:
a) Contractor shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Each party to this Agreement or their
authorized representatives shall have reasonable and timely access to such records
of each other party to this Agreement for public records purposes during the term of
the Agreement and for four years following the termination of this Agreement. If an
auditor employed by the County or Clerk determines that monies paid to Contractor
pursuant to this Agreement were spent for purposes not authorized by this
Agreement, the Contractor shall repay the monies together with interest calculated
pursuant to Sec. 55.03, Florida Statutes, running from the date the monies were paid
to Contractor.
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b) Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be
governed by and construed in accordance with the laws of the State of Florida
applicable to contracts made and to be performed entirely in the State. In the event
that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of this Agreement, the County and Contractor agree that venue shall
lie in the appropriate court or before the appropriate administrative body in Monroe
County, Florida. The Parties waive their rights to trial by jury. The County and
Contractor agree that, in the event of conflicting interpretations of the terms or a term
of this Agreement by or between any of them the issue shall be submitted to
mediation prior to the institution of any other administrative or legal proceeding.
c) Severability. If any term, covenant, condition or provision of this Agreement (or the
application thereof to any circumstance or person) shall be declared invalid or
unenforceable to any extent by a court of competent jurisdiction, the remaining
terms, covenants, conditions and provisions of this Agreement, shall not be affected
thereby; and each remaining term, covenant, condition and _ provision of this
Agreement shall be valid and shall be enforceable to the fulleslqWnt permitted by
law unless the enforcement of the remaining terms, covenant onditions and
provisions of this Agreement would prevent the accomplishmer the original intent
of this Agreement. The County and Contractor agree to reform the Agreement to
replace any stricken provision with a p vision that comes as close as possible
to the intent of the stricken provision.
d) Attorney's Fees and Costs. ty an tractor agree that in the event any
cause of action or administrative proceeding nitiated or defended by any party
relative to the enforcement or interpretation of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees and court costs as an award against
the non - prevailing party, and shall include attorney's fees and courts costs in
appellate proceedings.
e) Binding Effect. The terms, covenants, conditions, and provisions of this Agreement
shall bind and inure to the benefit of the County and Contractor and their respective
legal representatives, successors, and assigns.
f) Authority. Each party represents and warrants to the other that the execution,
delivery and performance of this Agreement have been duly authorized by all
necessary County and corporate action, as required by law. Each party agrees that it
has had ample opportunity to submit this Contract to legal counsel of its choice and
enters into this agreement freely, voluntarily and with advice of counsel.
g) Claims for Federal or State Aid. Contractor and County agree that each shall be, and
is, empowered to apply for, seek, and obtain federal and state funds to further the
purpose of this Agreement; provided that all applications, requests, grant proposals,
and funding solicitations shall be approved by each party prior to submission.
h) Adjudication of Disputes or Disagreements. County and Contractor agree that all
disputes and disagreements shall be attempted to be resolved by meet and confer
sessions between representatives of each of the parties. If the issue or issues are
still not resolved to the satisfaction of the parties, then any party shall have the right
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to seek such relief or remedy as may be provided by this Agreement or by Florida
law. This Agreement is not subject to arbitration.
Cooperation. In the event any administrative or legal proceeding is instituted against
either party relating to the formation, execution, performance, or breach of this
Agreement, County and Contractor agree to participate, to the extent required by the
other party, in all proceedings, hearings, processes, meetings, and other activities
related to the substance of this Agreement or provision of the services under this
Agreement. County and Contractor specifically agree that no party to this
Agreement shall be required to enter into any arbitration proceedings related to this
Agreement.
j) Nondiscrimination. The parties agree that there will be no discrimination against any
person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically
terminates without any further action on the part of any party, effective the date of the
court order. The parties agree to comply with all Federal and Florida statutes, and all
local ordinances, as applicable, relating to nondiscrimination. These include but are
not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88- 352), which prohibit
discrimination in employment on the basis of race, color, religion, sex, and national
origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC
§§ 1681 -1683, and 1685 - 1686), which prohibits discrimination on the basis of sex;
3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794), which
prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of
1975, as amended (42 USC §§ 6101 - 6107), which prohibits discrimination on the
basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92 -255), as
amended, relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91 -616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912,
§§ 523 and 527 (42 USC §§ 690dd -3 and 290ee -3), as amended, relating to
confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil
Rights Act of 1968 (42 USC §§ 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC §§ 1201), as amended from time to time, relating to
nondiscrimination in employment on the basis of disability; 10) Monroe County Code
Chapter 13, Article VI, which prohibits discrimination on the basis of race, color, sex,
religion, national origin, ancestry, sexual orientation, gender identity or expression,
familial status or age; and 11) any other nondiscrimination provisions in any federal
or state statutes which may apply to the parties to, or the subject matter of, this
Agreement.
k) Covenant of No Interest. County and Contractor covenant that neither presently has
any interest, and shall not acquire any interest, which would conflict in any manner or
degree with its performance under this Agreement, and that only interest of each is
to perform and receive benefits as recited in this Agreement.
Code of Ethics. County agrees that officers and employees of the County recognize
and will be required to comply with the standards of conduct for public officers and
employees as delineated in Section 112.313, Florida Statutes, regarding, but not
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limited to, solicitation or acceptance of gifts; doing business with one's agency;
unauthorized compensation; misuse of public position, conflicting employment or
contractual relationship; and disclosure or use of certain information.
m) No Solicitation /Payment. The County and Contractor warrant that, in respect to
itself, it has neither employed nor retained any company or person, other than a
bona fide employee working solely for it, to solicit or secure this Agreement and that
it has not paid or agreed to pay any person, company, corporation, individual, or firm,
other than a bona fide employee working solely for it, any fee, commission,
percentage, gift, or other consideration contingent upon or resulting from the award
or making of this Agreement. For the breach or violation of the provision, the
Contractor agrees that the County shall have the right to terminate this Agreement
without liability and, at its discretion, to offset from monies owed, or otherwise
recover, the full amount of such fee, commission, percentage, gift, or consideration.
n) Public Records Compliance. Contractor must comply with Florida public records
laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of
article I of the Constitution of Florida. The County and Contractor shall allow and
permit reasonable access to, and inspection of, all documents, records, papers,
letters or other "public record" materials in its possession or under its control subject
to the provisions of Chapter 119, Florida Statutes, and made or received by the
County and Contractor in conjunction with this contract and related to contract
performance. The County shall have the right to unilaterally cancel this contract
upon violation of this provision by the Contractor. Failure of the Contractor to abide
by the terms of this provision shall be deemed a material breach of this contract and
the County may enforce the terms of this provision in the form of a court proceeding
and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees
and costs associated with that proceeding. This provision shall survive any
termination or expiration of the contract.
The Contractor is encouraged to consult with its advisors about Florida Public Records
Law in order to comply with this provision.
rsuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor
s required to:
(1) Keep and maintain public records that would be required by the County to
perform the service.
(2) Upon receipt from the County's custodian of records, provide the County
with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law.
(2) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following
completion of the contract if the contractor does not transfer the records to
the County.
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(4) Upon completion of the contract, transfer, at no cost, to the County all public
records in possession of the Contractor or keep and maintain public records
that would be required by the County to perform the service. If the
Contractor transfers all public records to the County upon completion of the
contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable
requirements for retaining public records. All records stored electronically
must be provided to the County, upon request from the County's custodian
of records, in a format that is compatible with the information technology
systems of the County.
(5) A request to inspect or copy public records relating to a County contract
must be made directly to the County, but if the County does not possess
the requested records, the County shall immediately notify the C .ntractor of
the request, and the Contractor must provide the records to ounty or
allow the records to be inspect or copied within a rea ime.
If the Contractor does omply with the County's request for records, the
County shall enforce the public records contract provisions in accordance
with the contract, notwithstanding the County's option and right to
unilaterally cancel this contract upon violation of this provision by the
Contractor. A Contractor who fails to provide the public records to the
County or pursuant to a valid public records request within a reasonable
time may be subject to penalties under Section 119. 10, Florida Statutes.
The Contractor shall not transfer custody, release, alter, destroy or
otherwise dispose of any public records unless or otherwise provided in this
provision or as otherwise provided by law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, BRIAN BRADLEY AT PHONE# 305 - 292 -3470 BRADLEY -
BRIAN @MONROECOUNTY- FL.GOV, MONROE COUNTY ATTORNEY'S
OFFICE 1111 12TH Street, SUITE 408, KEY WEST, FL 33040.
o) Non - Waiver of Immunity. Notwithstanding the provisions of Sec. 768.28, Florida
Statutes, the participation of the Contractor and the County in this Agreement and
the acquisition of any commercial liability insurance coverage, self- insurance
coverage, or local government liability insurance pool coverage shall not be deemed
a waiver of immunity to the extent of liability coverage, nor shall any contract entered
into by the County be required to contain any provision for waiver.
p) Privileges and Immunities. All of the privileges and immunities from liability,
exemptions from laws, ordinances, and rules and pensions and relief, disability,
workers' compensation, and other benefits which apply to the activity of officers,
agents, or employees of any public agents or employees of the County, when
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performing their respective functions under this Agreement within the territorial limits
of the County shall apply to the same degree and extent to the performance of such
functions and duties of such officers, agents, volunteers, or employees outside the
territorial limits of the County.
q) Legal Obligations and Responsibilities: Non - Delegation of Constitutional or
Statutory Duties. This Agreement is not intended to, nor shall it be construed as,
relieving any participating entity from any obligation or responsibility imposed upon
the entity by law except to the extent of actual and timely performance thereof by any
participating entity, in which case the performance may be offered in satisfaction of
the obligation or responsibility. Further, this Agreement is not intended to, nor shall it
be construed as, authorizing the delegation of the constitutional or statutory duties of
the County, except to the extent permitted by the Florida constitution, state statute,
and case law.
r) Non - Reliance by Non - Parties. No person or entity shall be entitled to rely upon the
terms, or any of them, of this Agreement to enforce or attempt to enforce any third -
party claim or entitlement to or benefit of any service or program contemplated
hereunder, and the County and the Contractor agree that neither the County nor the
Contractor or any agent, officer, or employee of either shall have the authority to
inform, counsel, or otherwise indicate that any particular individual or group of
individuals, entity or entities, have entitlements or benefits under this Agreement
separate and apart, inferior to, or superior to the community in general or for the
purposes contemplated in this Agreement.
s) Attestations. Contractor agrees to execute such documents as the County may
reasonably require, to include a Public Entity Crime Statement, an Ethics Statement,
and a Drug -Free Workplace Statement.
t) No Personal Liability. No covenant or agreement contained herein shall be deemed
to be a covenant or agreement of any member, officer, agent or employee of Monroe
County in his or her individual capacity, and no member, officer, agent or employee
of Monroe County shall be liable personally on this Agreement or be subject to any
personal liability or accountability by reason of the execution of this Agreement.
u) Execution in Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be regarded as an original, all of which taken
together shall constitute one and the same instrument and any of the parties hereto
may execute this Agreement by signing any such counterpart.
v) Hold Harmless and Indemnification. Notwithstanding any minimum insurance
requirements prescribed elsewhere in this agreement, Contractor shall defend,
indemnify and hold the COUNTY and the COUNTY's elected and appointed officers
and employees harmless from and against (i) any claims, actions or causes of
action, (ii) any litigation, administrative proceedings, appellate proceedings, or other
proceedings relating to any type of injury (including death), loss, damage, fine,
penalty or business interruption, and (iii) any costs or expenses that may be asserted
against, initiated with respect to, or sustained by, any indemnified party by reason of,
or in connection with, (A) any activity of Contractor or any of its employees, agents,
contractors or other invitees during the term of this Agreement, (B) the negligence or
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recklessness, intentional wrongful misconduct, errors or other wrongful act or
omission of Contractor or any of its employees, agents, sub - contractors or other
invitees, or (C) Contractor's default in respect of any of the obligations that it
undertakes under the terms of this Agreement, except to the extent the claims,
actions, causes of action, litigation, proceedings, costs or expenses arise from the
intentional or sole negligent acts or omissions of the COUNTY or any of its
employees, agents, contractors or invitees (other than Contractor). The monetary
limitation of liability under this contract shall be not less than $1 million per
occurrence pursuant to F. S. 725.06. Insofar as the claims, actions, causes of action,
litigation, proceedings, costs or expenses relate to events or circumstances that
occur during the term of this Agreement, this section will survive the expiration of the
term of this Agreement or any earlier termination of this Agreement.
In the event that the completion of the project (to include the work of others) is
delayed or suspended as a result of the Contractors failure to purchase or maintain
the required insurance, the Contractor shall indemnify the County from any and all
increased expenses resulting from such delay. Should any claims be asserted
against the County by virtue of any deficiency or ambiguity in the plans and
specifications provided by the Contractor, the Contractor agrees and warrants that
the Contractor shall hold the County harmless and shall indemnify it from all losses
occurring thereby and shall further defend any claim or action on the County's behalf.
The first ten dollars ($1 remuneration paid to the Contractor is for the
indemnification provided for e.
w) Section Headings. Section headings have been inserted in this Agreement as a
matter of convenience of reference only, and it is agreed that such section headings
are not a part of this Agreement and will not be used in the interpretation of any
provision of this Agreement.
x) Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of
the County that DBE's, as defined in C.F.R. Part 26, as amended, shall have the
opportunity to participate in the performance of contracts financed in whole or in part
with County funds under this agreement. The DBE requirements of applicable federal
and state laws and regulations apply to this Agreement. The County and its
Contractor agree to ensure that DBE's have the opportunity to participate in the
performance of the Agreement. In this regard, all recipients and contractors shall
take all necessary and reasonable steps in accordance with applicable federal and
state laws and regulations to ensure that DBE's have the opportunity to compete and
perform contracts. The County and Contractor and subcontractors shall not
discriminate on the basis of race, color, national origin or sex in award and
performance of contracts, entered pursuant to this Agreement.
y) Agreements with Subcontractors. In the event that the Contractor subcontracts any
or all of the work in this project to any third party, the Contractor specifically agrees
to identify the COUNTY as an additional insured on all insurance policies required by
the County. In addition, the Contractor specifically agrees that all agreements or
contracts of any nature with his subcontractors shall include the COUNTY as
additional insured.
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z) Florida Green Building Coalition Standards. Monroe County requires its buildings to
conform to Florida Green Building Coalition standards.
Special Conditions, if any are detailed in Section 00100 of the Project Manual for this
Project.
7.7 Any written notices or correspondence given pursuant to this contract shall be sent by
United States Mail, certified, return receipt requested, or by courier with proof of delivery
Notice shall be sent to the following persons:
For Contractor:
For Owner: Director of Project Management
1100 Simonton St., Room 2 -216
Key West, Florida 33040
Assistant Countv ini
1100 Simonton St
Key West Florida 330
ARTICLE 8
Termination or Suspension
8.1
PW & E
The Contract may be terminated by the Owner as provided in Article 14 of the General
Conditions.
9.1 The C
Agreer
a) Drawings:
b) Project Mar
ARTICLE 9
on of Contract Documents
it for Modifications issued after execution of this
Vlows:
9.1.1 The Agreement is this executed Standard Form of Agreement Between Owner and
Contractor.
9.1.2 The General Conditions are the General Conditions of the Contract for Construction
9.1.3 The Supplementary and other Conditions of the Contract are those contained in the
Project Manual dated: N/A
9.1.4 The Addenda, if any, are as follows:
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Number
Date
Page
This Agreement is entered into as of the day and year first written above and is executed in at
least three (3) original copies of which one (1) is to be delivered to the Contractor.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
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Habitat for Humanity Building Demolition Habitat Humanity
Building Demolition
Execution by the Contractor must be by a person with authority to bind the entity.
SIGNATURE OF THE PERSON EXECUTING THE DOCUMENT MUST BE NOTARIZED.
(SEAL)
Attest: Keven Madok, Clerk
By:
Deputy Clerk
Date
(SEAL)
CONTRACTOR'S Witnesses Attest:
Contractor must provide two witnesses
signatures
Signature:
Print Name:
Title:
Date:
and
Signature:
Print Name:
Title:
Date::
STATE OF FLORI
OF
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
0
Mayor /Chairman
CONTRACTOR:
Signature:
Print
Ti
On this day of 20_, before me, the undersigned notary public,
personally appeared known to me to be the person whose name is
subscribed above or who produced as identification, and acknowledged
that he /she is the person who executed the above contract with Monroe County for Habitat for
Humanity Building Demolition for the purposes therein contained.
Notary Public
Print Name
My commission expires:
End of Section 00500
Seal
AGREEMENT
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GENERAL REQUIREMENTS
Where Project Management is Not a Constructor
Section 00750
Section 00970
Section 00980
Section 01015
Section 01027
Section 01030
Section 01040
Section 01045
Section 01050
Section 01200
Section 01301
Section 01310
Section 01370
Section 01385
Section 01395
Section 01410
Section 01421
Section 01500
Section 01520
Section 01550
Section 01560
Section 01590
Section 01595
Section 01600
Section 01630
Section 01640
Section 01700
Section 01710
Section 01720
Section 01730
Section 01740
General Conditions
Project Safety and Health Plan
Contractor Quality Control Plan
Contractor's Use of the Premises
Application for Payment
Alternates
Project Coordination
Cutting and Patching
Field Engineering
Project Meetings
Submittals
Progress Schedules
Schedule of Values
Daily Construction Reports
Request for Information — (RFI)
Testing Laboratory Services
Reference Standards and Definitions
Temporary Facilities
Construction Aids
Access Roads and Parking Areas
Temporary Controls
Field Offices and Sheds
Construction Cleaning
Material and Equipment
Post - Proposal Substitutions
Product Handling
Contract Closeout
Final Cleaning
Project Record Documents
Operation and Maintenance Data
Warranties
GENERAL REQUIREMENTS
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Section 00750
General Conditions of the Contract for Construction
Where Project Management is Not a Constructor
Table of Articles
1. General Provisions
2. Owner
3. Contractor
4. Administration of the Contract
5. Subcontractors
6. Construction by Owner or By Other Contractors
7. Changes in the Work
8. Time
9. Payments and Completion
10. Protection of Persons and Property
11. Insurance and Bonds
12. Uncovering and Correction of Work
13. Miscellaneous Provisions
14. Termination or Suspension of the Contract
GENERAL CONDITIONS
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SECTION 00750
GENERAL CONDITIONS OF THE CONTRACT
1.0 GENERAL PROVISIONS
1.1 Basic Definitions
1.1.1 The Contract Documents: The Contract Documents consist of the Agreement
between Owner and Contractor, Conditions of the Contract (General, Supplementary
and other Conditions), Drawings, Specifications, addenda issued prior to execution of
the Contract, Owners proposal documents, other documents listed in the Agreement and
Modifications issued after execution of the Contract, and the Contractor's proposal and
supporting documentation. A Modification is (1) a written amendment to the Contract
signed by both parties, (2) a Change Order, (3) a Construction Change Directive or (4) a
written order for a minor change in the Work issued by Project Management.
1.1.2 The Contract: The Contract represents the entire and integrated agreement between
the parties hereto and supersedes prior negotiations, representations or agreements,
either written or oral. The Contract may be amended or modified only by a Modification.
The Contract Documents shall not be construed to create a contractual relationship of
any kind (1) between the Architect and Contractor, (2) between Project Management
and Contractor, (3) between the Architect and Project Management, (4) between the
Owner and a Subcontractor or (5) between any persons or entities other than the Owner
and Contractor. The Owner shall, however, be entitled to enforce the obligations under
the Contract intended to facilitate performance of the duties of Project Management and
Architect.
1.1.3 The Work: The term "Work" means the construction and services required by the
Contract Documents, whether completed or partially completed, and includes all other
labor, materials, equipment and services provided or to be provided by the Contractor to
fulfill the Contractor's obligations. The Work may constitute the whole or a part of the
Project.
1.1.4 The Project: The Project is the total construction of which the Work performed under
the Contract Documents may be the whole or a part and which may include construction
by other Contractors and by the Owner's own forces including persons or entities under
separate contracts not administered by Project Management.
1.1.5 The Drawings: The Drawings are the graphic and pictorial portions of the Contract
Documents, wherever located and whenever issued, showing the design, location and
dimensions of the Work, generally including plans, elevations, sections, details,
schedules and diagrams.
1.1.6 The Specifications: The Specifications are that portion of the Contract Documents
consisting of the written requirements for materials, equipment, construction systems,
standards and workmanship for the Work, and performance of related services.
1. 1.7 The Project Manual: The Project Manual is the volume usually assembled for the Work
which may include the proposal requirements, sample forms, Conditions of the Contract
and Specifications.
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1.2 Execution, Correlation and Intent
1.2.1 Execution of the Contract by the Contractor is a representation that the Contractor has
visited the site, become familiar with local conditions under which the Work is to be
performed and correlated personal observations with requirements of the Contract
Documents.
1.2.2 The intent of the Contract Documents is to include all items necessary for the proper
execution and completion of the Work by the contractor. The Contract Documents are
complementary, and what is required by one shall be as binding as if required by all;
performance by the Contractor shall be required only to the extent consistent with the
Contract Documents and reasonably inferable from them as being necessary to produce
the intended results.
1.2.3 Organization of the Specifications into divisions, sections and articles, and arrangement
of Drawings shall not control the Contractor in dividing the Work among Subcontractors
or in establishing the extent of Work to be performed by any trade.
1.2.4 Unless otherwise stated in the Contract Documents, words which have well -known
technical or construction industry meanings are used in the Contract Documents in
accordance with such recognized meanings.
1.2.5 Where on any of the drawings a portion of the Work is drawn out and the remainder is
indicated in outline, the parts drawn out shall also apply to all other like portions of the
Work.
1.3 Ownership and Use of Architect's Drawings, Specifications and Other Documents
1.3.1 The Drawing, Specifications and other documents prepared by the Architect are
instruments of the Architect's service through which the Work to be executed by the
Contractor is described. The Contractor may retain one contract record set. Neither the
Contractor nor any Subcontractor, Sub - subcontractor or material or equipment supplier
shall own or claim a copyright in the Drawings, Specifications and other documents
prepared by the Architect. All copies of them, except the Contractor's record set, shall
be returned or suitably accounted for to Project Management, on request, upon
completion of the Work. The Drawings, Specifications and other documents prepared by
the Architect, and copies thereof furnished to the Contractor, are for use solely with
respect to the Project. They are not to be used by the Contractor or any Subcontractor,
Sub - subcontractor or material or equipment suppliers unless they are granted a limited
license to use and reproduce applicable portions of the Drawings, Specifications and
other documents prepared by the Architect appropriate to and for use in the execution of
their Work under the Contract Documents. All copies made under this license shall bear
the statutory copyright notice, if any, shown on the Drawings, Specifications and other
documents prepared by the Architect. Submittal or distribution to meet official regulatory
requirements or for other purposes in connection with this Project is not to be construed
as publication in derogation of copyright or other reserved rights.
1.3.2 Unless otherwise provided in the Contract Documents, the Contractor will be furnished,
two (2) original sealed copies and one (1) electronic copy of Drawings, Specifications
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and the Project Manual free of charge for the execution of the Work. Additional copies
may be obtained from Project Management at a fee of $5.00 per page for full size
drawings (.25 per page for written specifications or 11 "x 17" drawings).
1.4 Capitalization
1.4.1 Terms capitalized in these General Conditions include those which are (1) specifically
defined, (2) the titles of numbered articles and identified references to Paragraphs,
Subparagraphs and Clauses in the document or (3) the titles of other documents
published by the American Institute of Architects.
1.5 Interpretation
1.5.1 In the interest of brevity the Contract Documents frequently omit modifying words such
as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an
article is absent from one statement and appears in another is not intended to affect the
interpretation of either statement.
2.0 OWNER
2.1 Definition
2.1.1 The Owner is Monroe County. The term "Owner' means the Owner or the Owner's
authorized representative.
2.2 Information and Services Required of the Owner
2.2.2 The Owner shall furnish initial site surveys describing physical characteristics, legal
limitations and utility locations for the site of the Project, and a legal description of the
site.
2.2.3 For existing facilities, the Owner shall secure and pay for necessary approvals,
easements, assessments and charges, required for construction, use or occupancy of
permanent structures or for permanent changes in existing facilities, except for permits
and fees which are the responsibility of the Contractor under the Contract Documents. It
is the Contractor's responsibility to secure and pay for the building permit(s) for the
project.
2.2.4 Information or services under the Owner's control shall be furnished by the Owner with
reasonable promptness to avoid delay in orderly progress of the Work.
2.2.5 Unless otherwise provided in the Contract Documents, the Contractor will be furnished
two (2) original sealed copies and one (1) electronic copy of Drawings, Specifications
and the Project Manual free of charge for the execution of the Work as provided in
Subparagraph 1.3.2.
2.2.6 The Owner shall forward all communications to the Contractor through Project
Management and may contemporaneously provide the same communications to the
Architect.
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2.2.7 The foregoing are in addition to other duties and responsibilities of the Owner
enumerated herein and especially those in respect to Article 6 (Construction by Owner
or by Other Contractors), Article 9 (Payments and Completion) and Article 11 (Insurance
and Bonds).
2.3 Owner's Right to Stop the Work
2.3.1 If the Contractor fails to correct Work which is not in accordance with the requirements of
the contract Documents as required by Paragraph 12.2 or persistently fails to carry out
Work in accordance with the Contract Documents, the Owner, by written order signed
personally or by an agent specifically so empowered by the Owner, may order the
Contractor to stop the Work, or any portion thereof, until the cause for such order has
been eliminated; however, the right of the Owner to stop the Work shall not give rise to a
duty on the part of the Owner to exercise this right for the benefit of the Contractor or
any other person or entity.
2.4 Owner's Right to Carry Out the Work
2.4.1 If the Contractor defaults or neglects to carry out the Work in accordance with the
Contract Documents and fails within a three -day period after receipt of written notice
from the Owner to commence and continue correction of such default or neglect with
diligence and promptness, the Owner may after such three -day period give the
Contractor a second written notice to correct such deficiencies within a three -day period.
If the Contractor within such second three -day period after receipt of such second notice
fails to commence and continue to correct any deficiencies, the Owner may, without
prejudice to other remedies the Owner may have, correct such deficiencies. In such
case an appropriate Change Order shall be issued deducting from payments then or
thereafter due the Contractor the cost of correcting such deficiencies, including
compensation for another contractor or subcontractor or Project Management's and
Architect's and their respective consultants' additional services and expenses made
necessary by such default, neglect or failure. If payments then, or thereafter, due the
Contractor are not sufficient to cover such amounts, the Contractor shall pay the
difference to the Owner. In the event of clean -up issues, Owner has right to provide a
minimum of twenty -four (24) hours' notice. In the event of safety issues determined to
be of a serious nature, as determined by Project Management, notice will be given, and
Contractor is required to rectify any deficiency immediately.
3.0 CONTRACTOR
3.1 Definition
3.1.1 The Contractor is the person or entity identified as such in the Agreement and is referred
to throughout this Agreement as if singular in number. The term "Contractor' means the
Contractor or the Contractor's authorized representative.
3.1.2 The plural term "Contractors" refers to persons or entities who perform construction
under Conditions of the Contract that are administered by Project Management, and that
are identical or substantially similar to these Conditions.
3.2 Review of Contract Documents and Field Conditions by Contractor
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3.2.1 The Contractor shall carefully study and compare the Contract Documents with each
other and with information furnished by the Owner pursuant to Subparagraph 2.2.2 and
shall at once report to Project Management and Architect errors, inconsistencies or
omissions discovered. The Contractor shall not be liable to the Owner, Project
Management or Architect for damage resulting from errors, inconsistencies or omissions
in the Contract Documents unless the Contractor recognized such error, inconsistency
or omission and knowingly failed to report it to Project Management and Architect. If the
Contractor performs any construction activity knowing it involves a recognized error,
inconsistency or omission in the Contract Documents without such notice to Project
Management and Architect, the Contractor shall assume appropriate responsibility for
such performance and shall bear an appropriate amount of the attributable costs for
correction.
3.2.2 The Contractor shall take field measurements and verify field conditions and shall
carefully compare such field measurements and conditions and other information known
to the Contractor with the Contract Documents before commencing activities. Errors,
inconsistencies or omissions discovered shall be reported to Project Management and
Architect at once.
3.2.3 The Contractor shall perform the Work in accordance with the Contract Documents and
submittals approved pursuant to Paragraph 3.12.
3.3 Supervision and Construction Procedures
3.3.1 The Contractor shall supervise and direct the Work, using the Contractor's best skill and
attention. The Contractor shall be solely responsible for and have control over
construction means, methods, techniques, sequences and procedures and for
coordinating all portions of the Work under this Contract, subject to overall coordination
of Project Management as provided in Subparagraphs 4.6.3 and 4.6.5.
3.3.2 The Contractor shall be responsible to the Owner for acts and omissions of the
Contractor's employees, Subcontractors and their agents and employees, and other
persons performing portions of the Work under a contract with the Contractor.
3.3.3 The Contractor shall not be relieved of obligations to perform the Work in accordance
with the Contract Documents either by activities or duties of Project Management in its
administration of the Contract, or by test, inspections or approvals required or performed
by persons other than the Contractor.
3.3.4 The Contractor shall inspect portions of the Project related to the Contractor's Work in
order to determine that such portions are in proper condition to receive subsequent
work.
3.3.5 The Contractor shall verify that the Construction Documents being worked with are the
most recent and updated available, including all Addenda information. Also the
Contractor will perform the work strictly in accordance with this contract.
3.4 Labor and Materials
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3.4.1 Unless otherwise provided in the Contract Documents, the Contractor shall provide and
pay for labor, materials, equipment, tools, construction equipment and machinery, water,
heat, utilities, transportation, and other facilities and services necessary for proper
execution and completion of the Work, whether temporary or permanent and whether or
not incorporated or to be incorporated in the Work.
3.4.2 The Contractor shall enforce strict discipline and good order among the Contractor's
employees and other persons carrying out the Contract. The Contractor shall not permit
employment of unfit persons or persons not skilled in tasks assigned to them.
3.4.3 The Contractor is responsible for the conduct of his employees at all times. Misconduct,
destruction of property, unsafe practices, or violation of any Federal or State regulations
including abuse of alcohol or drugs, will be cause for permanent dismissal from the
project. If any Contractor's employee is determined to be detrimental to the Project, as
deemed by Project Management, the Contractor will remove and /or replace the
employee at the request of Project Management. Employees dismissed from the project
will be transported from the job site at the Contractor's expense.
3.4.4 The Contractor shall be totally responsible for the security of his work, materials,
equipment, supplies, tools, machinery, and construction equipment.
3.4.5 The Contractor shall be responsible for complete, timely and accurate field
measurements as necessary for proper coordination, fabrication and installation of his
materials and equipment. The Contractor agrees to cooperate with Project
Management, if required, to accommodate any discovered variations or deviations from
the Drawings and Specifications so that the progress of the Work is not adversely
affected.
3.5 Warranty
3.5.1 The Contractor warrants to the Owner, Project Management and Architect that materials
and equipment furnished under the Contract will be of good quality and new unless
otherwise required or permitted by the Contract Documents, that the Work will be free
from defects not inherent in the quality required or permitted, and that the Work will
conform with the requirements of the Contract Documents. Work not conforming to
these requirements, including substitutions not properly approved and authorized, may
be considered defective. The Contractor's warranty excludes remedy for damage or
defect caused by abuse, modifications not executed by the Contractor, improper or
insufficient maintenance, improper operation, or normal wear and tear under normal
usage. If required by Project Management, the Contractor shall furnish satisfactory
evidence as to the kind and quality of materials and equipment.
3.6 Taxes
3.6.1 The Contractor shall pay sales, consumer, use and similar taxes for the Work or portions
thereof provided by the Contractor which are legally enacted when bids are received or
negotiations concluded, whether or not yet effective or merely scheduled to go into
effect.
3.7 Permits, Fees and Notices
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3.7.1 The Contractor shall secure and pay for all permits, impact fees, governmental fees,
licenses, inspections, testing, surveys and utility fees required by Federal, State,
Municipal or Utility entities having jurisdiction over the project for the proper execution
and completion of the Work which are customarily secured after execution of the
Contract and which are legally required at the time bids are received. The Contractor will
be responsible for all building permit costs or impact fees required for this project. The
Contractor shall secure and pay for all building and specialty permits including plumbing,
electrical, HVAC, etc.
3.7.2 The Contractor shall comply with and give notices required by laws, ordinances, rules,
regulations and lawful orders of public authorities bearing on performance of the Work.
3.7.3 It is not the Contractor's responsibility to ascertain that the Contract Documents are in
accordance with applicable laws, statutes, ordinances, building codes, and rules and
regulations. However, if the Contractor observes that portions of the Contract
Documents are at variance therewith, the Contractor shall promptly notify Project
Management, Architect and Owner in writing, and necessary changes shall be
accomplished by appropriate Modification.
3.7.4 If the Contractor performs Work knowing it to be contrary to laws, statutes, ordinances,
building codes, and rules and regulations without such notice to Project Management,
Architect and Owner, the Contractor shall assume full responsibility for such Work and
shall bear the attributable costs.
3.9 Superintendent
3.9.1 The Contractor shall employ a competent superintendent and necessary assistants who
shall be in attendance at the Project site during performance of the Work. The
superintendent shall represent the Contractor, and communications given to the
superintendent shall be as binding as if given to the Contractor. Important
communications shall be confirmed in writing. Other communications shall be similarly
confirmed on written request in each case. The superintendent shall be satisfactory to
Project Management and shall not be changed except with the consent of Project
Management, unless the superintendent proves to be unsatisfactory to the Contractor or
ceases to be in his employ.
3.10 Contractor's Construction Schedule
3.10.1 The Contractor, promptly after being awarded the Contract, shall prepare and submit for
the Owner's and Architect's information and Project Management's approval a
Contractor's Construction Schedule for the Work. Such schedule shall not exceed time
limits current under the Contract Documents, shall be revised at appropriate intervals as
required by the conditions of the Work and Project, shall be related to the entire Project
construction schedule to the extent required by the Contract Documents, and shall
provide for expeditious and practicable execution of the Work. This schedule, to be
submitted within fourteen (14) days after Contract Award, shall indicate the dates for the
starting and completion of the various stages of construction, shall be revised as
required by the conditions of the Work, and shall be subject to Project Management's
approval.
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3.10.2 The Contractor shall cooperate with Project Management in scheduling and performing
the Contractor's Work to avoid conflict, delay in or interference with the Work of other
Contractors or the construction or operations of the Owner's own forces.
3.10.3 The Contractor shall conform to the most recent schedules.
3.10.4 Project Management will schedule and conduct a project meeting at a minimum of one
(1) meeting per month in each month which the Contractor shall attend. At this meeting,
the parties can discuss jointly such matters as progress, scheduling, and problems.
3.11 Documents and Samples at the Site
3.11.1 The Contractor shall maintain at the site for the Owner one (1) record copy of the
Drawings, Specifications, addenda, Change Orders and other Modifications, in good
order and marked currently to record changes and selections made during construction,
and in addition approved Shop Drawings, Product Data, Samples and similar required
submittals. These shall be available to Project Management and Architect and shall be
delivered to Project Management for submittal to the Owner upon completion of the
Work.
3.12 Shop Drawings, Product Data and Samples
3.12.1 Shop Drawings are drawings, diagrams, schedules and other data specially prepared for
the Work by the Contractor or a Subcontractor, Sub - subcontractor, manufacturer,
supplier or distributor to illustrate some portion of the Work.
3.12.2 Product Data are illustrations, standard schedules, performance charts, instructions,
brochures, diagrams and other information furnished by the Contractor to illustrate
materials or equipment for some portion of the Work.
3.12.3 Samples are physical examples which illustrate materials, equipment or workmanship
and establish standards by which the Work will be judged.
3.12.4 Shop Drawings, Product Data, Samples and similar submittals are not Contract
Documents. The purpose of their submittal is to demonstrate for those portions of the
Work for which submittals are required the way the Contractor proposes to conform to
the information given and the design concept expressed in the Contract Documents.
Review by Project Management is subject to the limitations of Subparagraph 4.6.12.
3.12.5 The Contractor shall review, approve and submit to Project Management, in accordance
with the schedule and sequence approved by Project Management, Shop Drawings,
Product Data, Samples and similar submittals required by the Contract Documents. The
Contractor shall cooperate with Project Management in the coordination of the
Contractor's Shop Drawings, Product Data, Samples and similar submittals with related
documents submitted by other Contractors. Submittals made by the Contractor which
are not required by the Contract Documents may be returned without action.
3.12.6 The Contractor shall perform no portion of the Work requiring submittal and review of
Shop Drawings, Product Data, Samples or similar submittals until the respective
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submittal has been approved by Project Management. Such Work shall be in
accordance with approved submittals.
3.12.7 By approving and submitting Shop Drawings, Product Data, Samples and similar
submittals, the Contractor represents that the Contractor has determined and verified
materials, field measurements and field construction criteria related thereto, or will do so,
and has checked and coordinated the information contained within such submittals with
the requirements of the Work and of the Contract Documents.
3.12.8 The Contractor shall not be relieved of responsibility for deviations from requirements of
the Contract Documents by Project Management approval of Shop Drawings, Product
Data, Samples or similar submittals unless the Contractor has specifically informed
Project Management and Architect in writing of such deviation at the time of submittal
and Project Management have given written approval to the specific deviation. The
Contractor shall not be relieved of responsibility for errors or omissions in Shop
Drawings, Product Data, Samples or similar submittals by Project Management's
approval thereof.
3.12.9 The Contractor shall direct specific attention, in writing or on resubmitted Shop
Drawings, Product Data, Samples or similar submittals, to revisions other than those
requested by Project Management and Architect on previous submittals.
3.12. 10 Informational submittals upon which Project Management are not expected to take
responsive action may be so identified in the Contract Documents.
3.12.11 When professional certification of performance criteria of materials, systems or
equipment is required by the Contract Documents, Project Management and Architect
shall be entitled to rely upon the accuracy and completeness of such calculations and
certifications.
3.12.12 If materials specified in the Contract Documents are not available on the present
market, the Contractor may submit data on substitute materials to Project Management
for approval by the Owner.
3.13 Use of Site
3.13.1 The Contractor shall confine operations at the site to areas permitted by law, ordinances,
permits and the Contract Documents and shall not unreasonably encumber the site with
materials or equipment.
3.13.2 The Contractor shall coordinate the Contractor's operations with, and secure the
approval of, Project Management before using any portion of the site.
3.14 Cutting and Patching
3.14.1 The Contractor shall be responsible for cutting, fitting or patching required to complete
the Work or to make its parts fit together properly. He shall also provide protection of
existing work as required.
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3.14.2 The Contractor shall not damage or endanger a portion of the Work or fully or partially
completed construction of the Owner's own forces or of other Contractors by cutting,
patching, excavating or otherwise altering such construction. The Contractor shall not
cut or otherwise alter such construction by other Contractors or by the Owner's own
forces except with written consent of Project Management, Owner and such other
contractors: such consent shall not be unreasonably withheld. The Contractor shall not
unreasonably withhold from the other Contractors or the Owner the Contractor's consent
to cutting or otherwise altering the Work. When structural members are involved, the
written consent of Project Management shall also be required. The Contractor shall not
unreasonably withhold from Project Management or any separate contractor his /her
consent to cutting or otherwise altering the Work.
3.14.3 The Contractor shall arrange for any blockouts, cutouts, or openings required for the
installation of his /her materials and equipment and the execution of his /her work,
whether or not shown or indicated on the Drawings. The Contractor shall be further
responsible for sealing and /or finishing, in an acceptable fashion and meeting any
applicable code requirements, and such block -out, cutout opening, or other hole in any
fire - related floor, ceiling, wall, security wall, or any other finished surface.
3.15 Cleaning Up
3.15.1 The Contractor shall keep the premises and surrounding area free from accumulation of
waste materials or rubbish caused by operations under the Contract. At completion of
the Work, the Contractor shall remove from and about the project waste materials
rubbish, the Contractor's tools, construction equipment, machinery and surplus
materials. Clean up shall be performed to the satisfaction of the Owner or Project
Management.
3.15.2 If the Contractor fails to clean up as provided in the Contract Documents, Project
Management may do so with the Owner's approval and the cost thereof shall be charged
to the Contractor.
3.16 Access to Work
3.16.1 The Contractor shall provide the Owner, Project Management and Architect access to
the Work in preparation and progress wherever located.
3.17 Royalties and Patents
3.17.1 The Contractor shall pay all royalties and license fees. The Contractor shall defend suits
or claims for infringement of patent rights and shall hold the Owner, Project Management
and Architect harmless from loss on account thereof, but shall not be responsible for
such defense or loss when a particular design, process or product of a particular
manufacturer or manufacturers is required by the Contract Documents. However, if the
Contractor has reason to believe that the required design, process or product is an
infringement of a patent, the Contractor shall be responsible for such loss unless such
information is promptly furnished to the Architect and Project Management.
3.18 Indemnification and Hold Harmless
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3.18.1 Notwithstanding any minimum insurance requirements prescribed elsewhere in this
agreement, Contractor shall defend, indemnify and hold the COUNTY and the
COUNTY's elected and appointed officers and employees harmless from and against (i)
any claims, actions or causes of action, (ii) any litigation, administrative proceedings,
appellate proceedings, or other proceedings relating to any type of injury (including
death), loss, damage, fine, penalty or business interruption, and (iii) any costs or
expenses that may be asserted against, initiated with respect to, or sustained by, any
indemnified party by reason of, or in connection with, (A) any activity of Contractor or
any of its employees, agents, contractors or other invitees during the term of this
Agreement, (B) the negligence or recklessness, intentional wrongful misconduct, errors
or other wrongful act or omission of Contractor or any of its employees, agents, sub-
contractors or other invitees, or (C) Contractor's default in respect of any of the
obligations that it undertakes under the terms of this Agreement, except to the extent the
claims, actions, causes of action, litigation, proceedings, costs or expenses arise from
the intentional or sole negligent acts or omissions of the COUNTY or any of its
employees, agents, contractors or invitees (other than Contractor). The monetary
limitation of liability under this contract shall be not less than $1 million per occurrence
pursuant to F. S. 725.06. Insofar as the claims, actions, causes of action, litigation,
proceedings, costs or expenses relate to events or circumstances that occur during the
term of this Agreement, this section will survive the expiration of the term of this
Agreement or any earlier termination of this Agreement.
In the event that the completion of the project (to include the work of others) is delayed
or suspended as a result of the Contractor's failure to purchase or maintain the required
insurance, the Consultant shall indemnify the County from any and all increased
expenses resulting from such delay. Should any claims be asserted against the County
by virtue of any deficiency or ambiguity in the plans and specifications provided by the
Contractor, the Contractor agrees and warrants that the Contractor shall hold the County
harmless and shall indemnify it from all losses occurring thereby and shall further defend
any claim or action on the County's behalf.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the
indemnification provided for the above.
4.0 ADMINISTRATION OF THE CONTACT
4.1 Architect /Engineer
4.1.1 The Architect and /or Engineer is the person lawfully licensed to practice
architecture /engineering or any entity lawfully practicing architecture /engineering
identified as such in the Agreement and is referred to throughout the Contract
Documents as if singular in number. The term "Architect" means the Architect or the
Architect's authorized representative.
4.2 Project Management
4.2.1 Project Management is the person or entity identified as such in the Agreement and is
referred to throughout the Contract Documents as if singular in number. The term
"Project Management' means Monroe County Project Management Department or
Project Management's authorized representative.
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4.3 Duties, responsibilities and limitations of authority of Project Management and Architect
as set forth in the Contract Documents shall not be restricted, modified or extended
without written consent of the Owner, Project Management, Architect and Contractor.
Consent shall not be unreasonably withheld.
4.4 In case of termination of employment of Architect, the Owner shall appoint an Architect
whose status under the Contract Documents shall be that of the former Architect.
4.5 Not Used
4.6 Administration of the Contract
4.6.1 Project Management and Engineer will provide administration of the Contract as
described in the Contract Documents, and will be the Owner's representatives (1) during
construction, (2) until final payment is due and (3) with the Owner's concurrence, from
time to time during the correction period described in Paragraph 12.2. Project
Management and Engineer will advise and consult with the Owner and will have
authority to act on behalf of the Owner only to the extent provided in the Contract
Document, unless otherwise modified by written instrument in accordance with other
provision of the Contract.
4.6.2 Project Management and Engineer will determine in general that the Work is being
performed in accordance with the requirements of the Contract Documents, will keep the
Owner informed of the progress of the Work, and will endeavor to guard the Owner
against defects and deficiencies in the Work.
4.6.3 Project Management will provide for coordination of the activities of other Contractors
and of the Owner's own forces with the Work of the Contractor, who shall cooperate with
them. The Contractor shall participate with other Contractors and Project Management
and Owner in reviewing their construction schedules when directed to do so. The
Contractor shall make any revisions to the Construction schedule deemed necessary
after a joint review and mutual agreement. The construction schedules shall constitute
the schedules to be used by the Contractor, other Contractors, Project Management and
the Owner until subsequently revised.
4.6.4 Not used.
4.6.5 Project Management will visit the site at intervals appropriate to the stage of construction
to become generally familiar with the progress and quality of the completed Work and to
determine in general if the Work is being performed in a manner indicating that the
Work, when completed, will be in accordance with the Contract Documents. However,
Project Management will not be required to make exhaustive or continuous onsite
inspections to check quality or quantity of the Work. On the basis of on -site
observations as an architect, Project Management will keep the Owner informed of
progress of the Work, and will endeavor to guard the Owner against defects and
deficiencies in the work.
4.6.6 Project Management will not have control over or charge of and will not be responsible
for construction means, method, techniques, sequences or procedures, or for safety
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precautions and programs in connection with the Work, since these are solely the
Contractor's responsibility as provided in Paragraph 3.3, and neither will be responsible
for the Contractor's failure to carry out the Work in accordance with the Contract
Documents. Neither Project Management nor the Architect will have control over, or
charge of, or be responsible for acts or omissions of the Contractor, Subcontractors, or
their agents or employees, or of any other persons performing portions of the Work.
4.6.7 Communications Facilitating Contract Administration. Except as otherwise provided in
the Contract Documents or when direct communications have been specially authorized,
the Owner and Contractor shall communicate through Project Management, and shall
contemporaneously provide the same communications to the Architect.
Communications by and with the Architect's consultants shall be through the Architect.
Communications by and with Subcontractors and material suppliers shall be through the
Contractor. Communications by and with other Contractors shall be through Project
Management and shall be contemporaneously provided to the Architect.
4.6.8 Project Management will review and certify all Applications for Payment by the
Contractor, including final payment. Project Management will assemble each of the
Contractor's Applications for Payment with similar Applications from other Contractors
into a Project Application for Payment. After reviewing and certifying the amounts due
the Contractors, the Project Application for Payment, along with the applicable
Contractors' Applications for Payment, will be processed by Project Management.
4.6.9 Based on Project Management's observations and evaluations of Contractors'
Applications for Payment, Project Management will certify the amounts due the
Contractors and will issue a Project Approval for Payment.
4.6.10 Project Management will have authority to reject Work which does not conform to the
Contract Documents, and to require additional inspection or testing, in accordance with
Subparagraphs 13.5.2 and 13.5.3, whether or not such Work is fabricated, installed or
completed, but will take such action only after notifying Project Management. Subject to
review, Project Management will have the authority to reject Work which does not
conform to the Contract Documents. Whenever Project Management considers it
necessary or advisable for implementation of the intent of the Contract Documents,
Project Management will have authority to require additional inspection or testing of the
work in accordance with Subparagraphs 13.5.2 and 13.5.3, whether or not such Work is
fabricated, installed or completed. The foregoing authority of Project Management will be
subject to the provisions of Subparagraphs 4.6.17 through 4.6.19 inclusive, with respect
to interpretations and decisions of the Architect. However, neither the Architect's nor
Project Management's authority to act under this Subparagraph 4.6.10 nor a decision
made by either of them in good faith either to exercise or not to exercise such authority
shall give rise to a duty or responsibility of the Architect or Project Management to the
Contractor, Subcontractors, material and equipment suppliers, their agents or
employees, or other persons performing any of the Work.
4.6.11 Project Management will receive from the Contractor and review and approve all Shop
Drawings, Product Data and Samples, coordinate them with information received from
other Contractors, and review those recommended for approval. Project Management
actions will be taken with such reasonable promptness as to cause no delay in the Work
of the Contractor or in the activities of other Contractors or the Owner.
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4.6.12 Project Management will review and approve or take other appropriate action upon the
Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for
the limited purpose of checking for conformance with information given and the design
concept expressed in the Contract Documents. Project Management action will be
taken with such promptness consistent with the constraints of the project schedule so as
to cause no delay in the Work of the Contractor or in the activities of the other
Contractors, the Owner, or Project Management, while allowing sufficient time to permit
adequate review. Review of such submittals is not conducted for the purpose of
determining the accuracy and completeness of other details such as dimensions and
quantities, or for substantiating instructions for installation or performance of equipment
or systems, all of which remain the responsibility of the Contractor as Contractor as
required by the Contract Documents. Project Management review of the Contractor's
submittals shall not relieve the Contractor of the obligations under Paragraphs 3.3, 3.5
and 3.12. Project Management's review shall not constitute approval of safety
precautions or, unless otherwise specifically stated by Project Management, of any
construction means, methods, techniques, sequences or procedures. Project
Management's approval of a specific item shall not indicate approval of an assembly of
which the item is a component.
4.6.13 Project Management will prepare Change Orders and Construction Change Directives.
4.6.14 Following consultation with the Owner, Project Management will take appropriate action
on Change Orders or Construction Change Directives in accordance with Article 7 and
will have authority to order minor changes in the Work as provided in Paragraph 7.3.
4.6.15 The Contractor will assist Project Management in conducting inspections to determine
the dates of Substantial completion and final completion, and will receive and forward to
Project Management written warranties and related documents required by the Contract
and assembled by the Contractor. Project Management will review and approve a final
Project Application for Payment upon compliance with the requirements of the Contract
Documents.
4.6.16 Project Management will provide one (1) or more project representatives to assist in
carrying out his /her responsibilities at the site. The duties, responsibilities and limitations
of authority of such project representatives shall be as set forth in an exhibit to be
incorporated in the Contract Documents.
4.6.17 Project Management will interpret and decide matters concerning performance under
and requirements of the Contract Documents on written request of the Owner or
Contractor. Project Management's response to such requests will be made with
reasonable promptness and within any time limits agreed upon. If no agreement is made
concerning the time within which interpretations required of Project Management shall
be furnished in compliance with this Paragraph 4.6, then delay shall not be recognized
on account of failure by Project Management to furnish such interpretations until fifteen
(15) days after written request is made for them.
4.6.18 Interpretations and decisions of Project Management will be consistent with the intent of
and reasonably inferable from the Contract Documents and will be in writing or in the
form of drawings. When making such interpretations and decisions, Project
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Management will endeavor to secure faithful performance by both Owner and
Contractor, will not show partiality to either and will not be liable for results of
interpretations or decisions so rendered in good faith.
4.6.19 Project Management's decisions on matters relating to aesthetic effect will be final if
consistent with the intent expressed in the Contract Documents.
4.7 Claims and Disputes
4.7.1 Definition. A Claim is a demand or assertion by one of the parties seeking, as a matter
of right, adjustment or interpretation of Contract terms, payment of money, extension of
time or other relief with respect to the terms of the Contract. The term "Claim" also
includes other disputes and matters in question between the Owner and Contractor
arising out of or relating to the Contract. Claims must be made by written notice. The
responsibility to substantiate Claims shall rest with the party making the claim.
4.7.2 Meet and Confer. The Contractor and Project Management shall try to resolve the
claim or dispute with meet and confer sessions to be commenced within fifteen (15) days
of the dispute or claim. Any claim or dispute that the parties cannot resolve shall be
decided by the Circuit Court, 16th Judicial Circuit, Monroe County, Florida.
4.7.3 Time Limits on Claims. Claims by either party must be made within twenty -one (21)
days after occurrence of the event giving rise to such Claim or within twenty -one (21)
days after the claimant first recognizes the condition giving rise to the Claim, whichever
is later. Claims must be made by written notice submitted to the designated
representative. An additional Claim made after the initial Claim has been implemented
by Change Order will not be considered unless submitted in writing to the Owner's
representative in a timely manner.
4.7.3.1 Any claim not filed with the Owner within such time and in compliance with the
preceding provisions shall be deemed conclusively to have been waived and shall be
dismissed at the option of the Owner. The claim shall set forth in detail all known facts
and circumstances supporting the claim; final costs associated with any claim upon
which notice has been filed must be submitted in writing to the Owner with thirty (30)
calendar days after notice has been received. In the event the Contractor seeks to
make a claim for an increase in the contract price, as a condition precedent to any
liability of the Owner therefore, unless emergency conditions exist, the Contractor shall
strictly comply with the requirements of this Section and such claim shall be made by the
Contractor before proceeding to execute any work for which a claim is made. Failure to
comply with this condition precedent shall constitute a waiver by the Contractor of any
claim for additional compensation.
4.7.4 Continuing Contract Performance. Pending final resolution of a Claim unless
otherwise agreed in writing, the Contractor shall proceed diligently with performance of
the Contract and the Owner shall continue to make payments in accordance with the
Contract Documents.
4.7.5 Waiver of Claims: Final Payment. The making of final payment shall constitute a
waiver of Claim by the Owner except those arising from:
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liens, Claims, security interests or encumbrances arising out of the Contract
and unsettled;
2 failure of the Work to comply with the requirements of the Contract
Documents; or
3 terms of special warranties required by the Contract Documents.
4.7.6 Claims for Concealed or Unknown Conditions. If conditions are encountered at the
site which are (1) subsurface or otherwise concealed physical conditions which differ
materially from those indicated in the Contract Documents or (2) unknown physical
conditions of an unusual nature, which differ materially from those ordinarily found to
exist and generally recognized as inherent in construction activities of the character
provided for in the Contract Documents, then notice by the observing party shall be
given to the other party promptly before conditions are disturbed and in no event later
than ten (10) days after first observance of the conditions. Project Management will
promptly investigate such conditions, and the parties will follow the procedure in
paragraph 4.7.2.
4.7.6.1 As a condition precedent to the Owner having any liability to the Contractor due to
concealed and unknown conditions, the Contractor must give the Owner and Owner
Engineer written notice of, and an opportunity to observe, such condition prior to
disturbing it. The failure by the Contractor to give the written notice and make the claim
as provided by the provisions herein shall constitute a waiver by the Contractor of any
rights arising out of or relating to such concealed and unknown condition.
4.7.7 Claims for Additional Cost. If the Contractor wishes to make Claim for an increase in
the Contract Sum, written notice as provided herein shall be given before proceeding to
execute the Work. Prior notice is not required for Claims relating to an emergency
endangering life or property arising under Paragraph 10.3 If the Contractor believes
additional cost is involved for reasons including but not limited to (1) a written
interpretation from Project Management, (2) a written order for a minor change in the
Work issued by Project Management, (3) failure of payment by the Owner, (4)
termination of the Contract by the Owner, (5) Owner's suspension or (6) other
reasonable grounds, a Claim shall be filed in accordance with the procedure established
herein. In a claim by the Contractor against the Owner for compensation in excess of the
Contract Sum, any liability of the Owner to the Contractor shall be strictly limited and
computed in accordance with the contract documents and shall in no event include
indirect costs or consequential damages of the Contractor or any estimated costs or
damages.
4.7.8 Claims for Additional Time.
4.7.8.1 If the Contractor wishes to make Claim for an increase in the Contract Time, written
notice as provided herein shall be given.
4.7.8.2 If adverse weather conditions are the basis for a Claim for additional time, such Claim
shall be documented by data substantiating that weather conditions were abnormal for
the period of time and could not have been reasonably anticipated, and that weather
conditions had an adverse effect on the scheduled construction.
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4.7.9 Injury or Damage to Person or Property. If either party to the Contract suffers injury
or damage to person or property because of an act or omission of the other party, of any
of the other party's employees or agents, or of others for whose acts such party is legally
liable, written notice of such injury or damage, whether or not insured, shall be given to
the other party within a reasonable time not exceeding twenty -one (21) days after first
observance. The notice shall provide sufficient detail to enable the other party to
investigate the matter. If a Claim for additional cost or time related to this Claim is to be
asserted, it shall be filed as provided in Subparagraphs 4.7.7 or 4.7.8.
5.0 SUBCONTRACTORS AND SUB - SUBCONTRACTORS
5.1 Definitions
5.1.1 A Subcontractor is a person or entity who has a direct contract with the Contractor to
perform a portion of the Work at the site. The term "Subcontractor" is referred to
throughout the Contract Documents as if singular in number and means a Subcontractor
or an authorized representative of the Subcontractor. The term "Subcontractor' does not
include other Contractors or subcontractors of other Contractors.
5.1.2 A Sub - subcontractor is a person or entity who has a direct or indirect contract with a
Subcontractor to perform a portion of the Work at the site. The term "Sub- subcontractor'
is referred to throughout the Contract Documents as if singular in number and means a
Sub - subcontractor or an authorized representative of the Sub - subcontractor.
5.2 Award of Subcontracts and Other Contracts for Portions of the Work
5.2.1 Unless otherwise stated in the Contract Documents or the bidding requirements, the
Contractor, as soon as practicable after award of the Contract, shall furnish in writing to
Project Management for review by the Owner and Project Management the names of
persons or entities (including those who are to furnish materials or equipment fabricated
to a special design) proposed for each principal portion of the Work. Project
Management will promptly reply to the Contractor in writing stating whether or not the
Owner or Project Management, after due investigation, has reasonable objection to any
such proposed person or entity. Failure of Project Management to reply promptly shall
constitute notice of no reasonable objection.
5.2.2 The Contractor shall not contract with a proposed person or entity to which the Owner or
Project Management has made reasonable and timely objection. The Contractor shall
not be required to contract with anyone to whom the Owner or Project Management has
made reasonable objection.
5.2.3 If the Owner or Project Management refuses to accept any person or entity on a list
submitted by the Contractor in response to the requirements of the Contract Documents,
the Contractor shall submit an acceptable substitute. However, no increase in the
Contract Sum shall be allowed for any such substitution.
5.2.4 The Contractor shall not change a Subcontractor, person or entity previously selected if
the Owner or Project Management makes reasonable objection to such change.
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5.3 Subcontractual Relations
5.3.1 By appropriate written agreement, the Contractor shall require each Subcontractor, to
the extent of the Work to be performed by the Subcontractor, to be bound to the
Contractor by terms of the Contract Documents, and to assume toward the Contractor all
the obligations and responsibilities which the Contractor, by these Documents, assumes
toward the Owner or Project Management. Each subcontract agreement shall preserve
and protect the rights of the Owner or Project Management under the Contract
Documents with respect to the Work to be performed by the Subcontractor so that
subcontracting thereof will not prejudice such rights. When appropriate, the Contractor
shall require each Subcontractor to enter into similar agreements with Sub -
subcontractors. The Contractor shall make available to each proposed Subcontractor,
copies of the Contract Documents which the Subcontractor will be bound, and, upon
written request of the Subcontractor, identify to the Subcontractor terms and conditions
of the proposed subcontract agreement which may be at variance with the Contract
Documents. Subcontractors shall similarly make copies of applicable portions of such
documents available to their respective proposed Sub - subcontractors.
5.4 Contingent Assignment of Subcontracts
5.4.1 Each subcontract agreement for a portion of the Work is assigned by the Contractor to
the Owner provided that:
1 assignment is effective only after termination of the Contract by the Owner for cause
pursuant to Paragraph 14.2 and only for those subcontract agreements which the
Owner accepts by notifying the Subcontractor in writing; and
2 assignment is subject to the prior rights of the surety, if any, obligated under public
construction bond covering the Contract.
I. If the work has been suspended for more than thirty (30) days, the
Subcontractor's compensation shall be equitably adjusted.
6.0 CONSTRUCTION BY OWNER OR BY OTHER CONTRACTORS
6.1 Owner's Right to Perform Construction with Own Forces and to Award Other
Contracts
6.1.1 The Owner reserves the right to perform construction or operations released to the
Project with the Owner's own forces, which include persons or entities under separate
contracts not administered by Project Management. The Owner further reserves the right
to award other contracts in connection with other portions of the Project or other
construction or operations on the site under Conditions of the Contract identical or
substantially similar to these including those portions related to insurance and waiver or
subrogation.
6.1.2 When the Owner performs construction or operations with the Owner's own forces
including persons or entities under separate contracts not administered by Project
Management, the Owner shall provide for coordination of such forces with the Work of
the Contractor who shall cooperate with them.
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6.1.3 It shall be the responsibility of the Contractor to coordinate his /her work with the work of
other contractors on the site. The Owner and Project Management shall be held
harmless for any and all costs and time increases associated with improper coordination.
6.2 Mutual Responsibility
6.2.1 The Contractor shall afford the Owner's own forces, Project Management and other
contractors reasonable opportunity for introduction and storage of their materials and
equipment and performance of their activities, and shall connect and coordinate the
Contractor's construction and operations with theirs as required by the Contract
Documents.
6.2.2 If part of the Contractor's Work depends for proper execution or results upon
construction or operations by the Owner's own forces or other contractors, the
Contractor shall, prior to proceeding with that portion of the Work, promptly report to
Project Management any apparent discrepancies or defects in such other construction
that would render it unsuitable for such proper execution and results. Failure of the
Contractor so to report shall constitute an acknowledgment that the Owner's own forces
or other contractors' completed or partially completed construction is fit and proper to
receive the Contractor's Work, except as to defects not then reasonably discoverable.
6.2.3 Costs caused by delays or by improperly timed activities or defective construction shall
be borne by the Contractor. The Contractor's sole remedy as against the Owner for
costs caused by delays or improperly timed activities or defective construction shall be
an extension of time.
6.2.4 The Contractor shall promptly remedy damage wrongfully caused by the Contractor to
completed or partially completed construction or to property of the Owner or other
contractors as provided in Subparagraph 10.2.5.
6.2.5 Claims and other disputes and matters in question between the Contractor and other
contractors shall be subject to the provisions of Paragraph 4.7 provided the other
contractors have reciprocal obligations.
6.2.6 The Owner and other contractors shall have the same responsibilities for cutting and
patching as are described for the Contractor in Paragraph 3.14.
6.2.7 Should the Contractor contend that he /she is entitled to an extension of time for
completion of any portion or portions of the work, he /she shall, within seventy -two (72)
hours of the occurrence of the cause of the delay, notify Project Management in writing,
of his /her contention: setting forth (A) the cause for the delay, (B) a description of the
portion or portions of work affected thereby, and (C) all details pertinent thereto. A
subsequent written application for the specific number of days of extension of time
requested shall be made by the Contractor to Project Management within seventy -two
(72) hours after the delay has ceased to exist.
1 It is a condition precedent to the consideration or prosecution of any claim for
an extension of time that the foregoing provisions be strictly adhered to in
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each instance and, if the Contractor fails to comply, he /she shall be deemed
to have waived the claim.
2 The Contractor agrees that whether or not any delay, regardless of cause,
shall be the basis for an extension of time he /she shall have no claim against
the Owner or Project Management for an increase in the Contract price, nor a
claim against the Owner or Project Management for a payment or allowance
of any kind for damage, loss or expense resulting from delays; nor shall the
Contractor have any claim for damage, loss or expense resulting from
interruptions to, or suspension of, his /her work to enable other contractors to
perform their work. The only remedy available to the Contractor shall be an
extension of time.
6.3 Owner's Right to Clean Up
6.3.1 If a dispute arises among the Contractor, other contractors and the Owner as to the
responsibility under their respective contracts for maintaining the premises and
surrounding area free from waste materials and rubbish as described in Paragraph 3.15,
the Owner may clean up and allocate the cost among those responsible as Project
Management determines to be just.
7.0 CHANGES IN THE WORK
7.1 Changes
7.1.1 Changes in the Work may be accomplished after execution of the Contract, and without
invalidating the Contract, by Change Order, Construction Change Directive or order for a
minor change in the Work, subject to the limitations stated in this Article 7 and elsewhere
in the Contract Documents.
7.1.2 A Change Order shall be based upon agreement among the Owner, Project
Management and Contractor. A Construction Change Directive require agreement by the
Owner, Project Management and may or may not be agreed to by the Contractor. An
order for a minor change in the Work may be issued by Project Management alone.
7.1.3 Changes in the Work shall be performed under applicable provisions of the Contract
Documents, and the Contractor shall proceed promptly, unless otherwise provided in the
Change Order, Construction Change Directive or order for a minor change in the Work.
7.1.4 If unit prices are stated in the Contract Documents or subsequently agreed upon, and if
quantities originally contemplated are so changed in a proposed Change Order or
Construction Change Directive that application of such unit prices to quantities of Work
proposed will cause substantial inequity to the Owner or Contractor, the applicable unit
prices shall be equitably adjusted.
7.2 Change Orders
7.2.1 A Change Order is a written instrument prepared by Project Management and signed by
the Owner, Project Management and Contractor stating their agreement upon all of the
following:
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1 a change in the Work;
2 the amount of the adjustment in the Contract Sum, if any; and
3 the extent of the adjustment in the Contract Time, if any.
7.2.2 The cost or credit to the Owner resulting from a change in the Work shall be determined
in one or more of the following methods:
1 mutual acceptance of lump sum properly itemized and supported by sufficient
substantiating data to permit evaluation and payment, and approved by the
appropriate authority in writing;
2 unit prices stated in the Contract Documents or subsequently agreed upon,
and approved by the appropriate authority in writing;
3 cost to be determined in a manner agreed upon by the parties and a mutually
acceptable fixed or percentage fee;
4 or by method provided in subparagraph 7.2.3.
7.2.3 If none of the methods set forth in Clauses 7.2.1 or 7.2.2 is agreed upon, the Contractor,
provided a written order signed by the Owner or Project Management is received, shall
promptly proceed with the Work involved. The cost of such Work shall then be
determined by daily force accounts in a form acceptable to the Owner and Project
Management. The daily force account forms shall identify Contractor and /or
Subcontractor personnel by name, total hours for each man, each piece of equipment
and total hours for equipment and all material(s) by type for each extra Work activity
claim. Each daily force account form shall be signed by the designated Project
Management representative no later than the close of business on the day the Work is
performed to verify the items and hours listed. Extended pricing of these forms shall be
submitted to Project Management with all supporting documentation required by Project
Management for inclusion into a change order. Unless otherwise provided in the
Contract Documents, cost shall be limited to the following: cost of materials, including
sales tax and cost of delivery; cost of labor, including social security, old age and
unemployment insurance, and fringe benefits required by agreement or custom; works'
or workmen's compensation insurance; and the rental value of equipment and
machinery. Markups for overhead and profit will be in accordance with subparagraph
7.2.4. Pending final determination of cost, payments on account shall be made as
determined by Project Management. The amount of credit to be allowed by the
Contractor for any deletion or change, which results in a net decrease in the Contract
Sum, will be the amount of the actual net cost to the Owner as confirmed by Project
Management. When both additions and credits covering related Work or substitutions
are involved in any one change, the allowance for overhead and profit shall be figured
on the basis of the net increase, if any with respect to that change.
7.2.4 The actual cost of Changes in the Work may include all items of labor or material, power
tools, and equipment actually used, utilities, pro rata charges for foreman, and all payroll
charges such as Public Liability and Workmen's Compensation Insurance. No
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percentage for overhead and profit shall be allowed on items of Social Security and
Sales Tax. If deductions are ordered the amount of credit shall be a net cost to Owner
as defined in section 5.6.1 of the Contract. Items considered as overhead shall include
insurance other than that mentioned above, bond or bonds, superintendent, timekeeper,
clerks, watchmen, use of small tools, miscellaneous supplies, incidental job costs,
warranties, and all general home /field office expenses. The actual cost of Changes in
the Work (other than those covered by unit prices set forth in the Contract Documents)
shall be computed as follows:
1 If the Contractor performs the actual Work, the maximum percentage mark-
up for overhead shall be five percent (5 %) and the maximum percentage for
profit shall be five percent (5 %);
2 If the Subcontractor performs the actual Work, the subcontractor's
percentage mark -up for overhead and profit shall be a maximum addition of
ten percent (10 %). If the Contractor does not perform the Work, the maximum
mark -up for managing the Work will be five percent (5 %);
3 If the Subcontractor performs part of the actual Work, his /her percentage
mark -up for overhead and profit shall be a maximum addition of ten percent
(10 %) on his /her direct Work only. If the Contractor performs part of the
actual Work, his /her percentage mark -up for overhead and profit shall be a
maximum addition of ten percent (10 %) on his direct Work only.
7.2.5 The Contractor shall furnish to the Owner through Project Management, an itemized
breakdown of the quantities and prices used in computing the value of any change that
might be ordered. Any additional supporting documentation requested by Project
Management such as certified quotations or invoices shall be provided by the Contractor
to Project Management at no additional cost to the Owner.
7.2.6 If the Contractor claims that any instructions given to him /her by Project Management,
by drawings or otherwise, involve extra Work not covered by the Contract, he /she shall
give Project Management written notice thereof within five (5) days after the receipt of
such instructions and before proceeding to execute the work, except in emergencies
endangering life or property, in which case the Contractor shall proceed in accordance
with Paragraph 10.3.
The written notice to Project Management for the Extra Work shall include a
complete description of the extra Work, the total cost and a detailed cost
breakdown by labor, material and equipment for each additional activity
required to be performed. Mark -ups shall be limited as specified elsewhere
in this Article.
2 Except as otherwise specifically provided, no claim for additional cost shall be
allowed unless the complete notice specified by this subparagraph is given by
the Contractor.
7.2.7 Unless otherwise agreed in writing, the Contractor shall carry on the Work and maintain
its progress during any dispute or claim proceeding, and Owner shall continue to make
payments to the Contractor in accordance with the Contract Documents. Disputes
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unresolved shall be settled in accordance with subparagraph 4.7. The Contractor shall
maintain completed daily force account forms in accordance with subparagraph 7.2.3 for
any dispute or claim item.
7.2.8 One or more changes to the Work within the general scope of this Contract, may be
ordered by Change Order. The Owner may also issue written directions for changes in
the Work and may issue Construction Change Directives, as set forth below. The
Contractor shall proceed with any such changes or Construction Change Directives
without delay and in a diligent manner, and same shall be accomplished in strict
accordance with the terms and conditions otherwise provided for in the Contract.
7.2.9 The execution of a Change Order by the Contractor shall constitute conclusive evidence
of the Contractor's agreement to the ordered changes in the work, this Contract as thus
amended, the Contract Price and the time for performance by the Contractor. The
Contractor, by executing the Change Order, waives and forever releases any claim
against the Owner for additional time or compensation for matters relating to, arising out
of or resulting from the Work included within or affected by the executed Change Order
of which the Contractor knew or should have known.
7.3 Authority
7.3.1 Project Management will have authority to order minor changes in the Work not involving
adjustment in the Contract sum or extension of the Contract Time and not inconsistent
with the intent of the Contract Documents. Such changes shall be effected by written
order issued through Project Management and shall be binding on the Owner and
Contractor. The Contractor shall carry out such written order promptly.
8.0 TIME
8.1 Definitions
8.1.1 Unless otherwise provided, Contract Time is the period of time, including authorized
adjustments, allotted in the Contract Documents for Substantial Completion of the Work.
8.1.2 The date of commencement of the Work is the date established in the Notice to Proceed
per this Agreement. The date shall not be postponed by the failure to act of the
Contractor or of persons or entities for which the Contractor is responsible.
8.1.3 The date of Substantial Completion is the date certified by Project Management in
accordance with Paragraph 9.8.
8.1.4 The term "day" as used in the Contract Documents shall mean calendar day unless
otherwise specifically defined.
8.1.5 The Owner /Project Management shall be the final judge as to whether Substantial
Completion has been achieved and certifies the date to the Contractor.
8.2 Progress and Completion
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8.2.1 Time limits stated in the Contract Documents are of the essence of the Contract. By
executing the Agreement the Contractor confirms that the Contract Time is a reasonable
period for performing the Work.
8.2.2 The Contractor shall not knowingly, except by agreement or instruction of the Owner in
writing, prematurely commence operations on the site or elsewhere prior to the effective
date of insurance required by Article 11 to be furnished by the Contractor. The date of
commencement of the Work shall not be changed by the effective date of such
insurance.
8.2.3 The Contractor shall proceed expeditiously with adequate forces and shall achieve
Substantial Completion within the Contract Time.
8.3 Delays and Extensions of Time
8.3.1 If the Contractor is delayed, at any time, in the progress of the Work by any act or
neglect of the Owner, Project Management, or the Architect/Engineer, or by any
employee of either, or by any separate contractor employed by the Owner, or by
changes ordered in the Work, or by fire, unusual delay in transportation, adverse
weather conditions not reasonably anticipatable, unavoidable casualties or any causes
beyond the Contractor's control, or by delay authorized by the Owner, Project
Management, or by any other cause which Project Management determines may justify
the delay, then the Contract Time shall be extended by no cost Change Order for such
reasonable time as Project Management may determine, in accordance with
subparagraph 6.2.7.
8.3.2 Any claim for extension of time shall be made in writing to Project Management not more
than Seventy -two (72) hours after the commencement of the delay in accordance with
paragraph 6.2.7; otherwise it shall be waived. Any claim for extension of time shall state
the cause of the delay and the number of days of extension requested. If the cause of
the delay is continuing, only one claim is necessary, but the Contractor shall report the
termination of the cause for the delay within seventy -two (72) hours after such
termination in accordance with paragraph 6.2.7; otherwise, any claim for extension of
time based upon that cause shall be waived.
8.3.3 No claim for an increase in the Contract Sum for either acceleration or delay will be
allowed for extensions of time pursuant to this Paragraph 8.3 or for other changes in the
Construction Schedules.
8.3.4 If the Project is delayed as a result of the Contractor's refusal or failure to begin the
Work on the date of commencement as defined in Paragraph 8.1.2, or his /her refusal or
failure to carry the Work forward expeditiously with adequate forces, the Contractor
causing the delay shall be liable for, but not limited to, delay claims from other
Contractors which are affected.
9.0 PAYMENTS AND COMPLETION
9.1 Contract Sum
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9.1.1 The Contract Sum is stated in the Agreement and, including authorized adjustments, is
the total amount payable by the Owner to the Contractor for performance of the Work
under the Contract Documents.
9.2 Schedule of Values
9.2.1 Before submittal of the first Application for Payment, the Contractor shall submit to
Project Management, a schedule of values allocated to various portions of the Work,
prepared in such form and supported by such data to substantiate its accuracy as
Project Management may require. This schedule, unless objected to by Project
Management, shall be used as a basis for reviewing the Contractor's Applications for
Payment.
9.3 Applications for Payment
9.3.1 At least fifteen (15) days before the date established for each progress payment, the
Contractor shall submit to Project Management an itemized Application for Payment for
Work completed in accordance with the schedule of values. Such application shall be
notarized and supported by such data substantiating the Contractor's right to payment
as the Owner or Project Management may require, such as copies of requisitions from
Subcontractors and material suppliers, and reflecting retainage if provided for elsewhere
in the Contract Documents.
1 Such applications may include request for payment on account of changes in
the Work which have been properly authorized by Construction Change
Directives but not yet included in Change Orders.
2 Such applications may not include requests for payment of amounts the
Contractor does not intend to pay to a Subcontractor or material supplier
because of a dispute or other reason.
9.3.2 Unless otherwise provided in the Contract Documents, payments shall be made on
account of materials and equipment delivered and suitably stored at the site for
subsequent incorporation in the Work. If approved in advance by the Owner, payment
may similarly be made for materials and equipment suitably stored off the site at a
location agreed upon in writing. Payment for materials and equipment stored on or off
the site shall be conditioned upon compliance by the Contractor with procedures
satisfactory to the Owner to establish the Owner's title to such materials and equipment
or otherwise protect the Owner's interest, and shall include applicable insurance, storage
and transportation to the site for such materials and equipment stored off the site. Each
application for payment of materials stored onsite shall not exceed the amount of the
certified vendor invoice(s) for said materials, less retainage per Sec. 00500, 5.6.1 -5.8
and F.S. 218.735 (8)(a).
9.3.3 The Contractor warrants that title to all Work covered by an Application for Payment will
pass to the Owner no later than the time of payment. The Contractor further warrants
that upon submittal of an Application for Payment all Work for which approval for
payment have been previously issued and payments received from the Owner shall, to
the best of the Contractor's knowledge, information and belief, be free and clear of liens,
claims security interests or encumbrances in favor of the Contractor, Subcontractors,
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material suppliers, or other persons or entities making a claim by reason of having
provided labor, materials and equipment relating to the Work. All Subcontractors and
Sub - subcontractors shall execute an agreement stating that title will so pass, upon their
receipt of payment from the Contractor. The warranties are for the administrative
convenience of the Owner only and do not create an obligation on the part of the Owner
to pay directly any unpaid subcontractor, laborer or materialmen. Such persons must
seek payment from the Contractor or his public construction bond surety only.
9.4 Approval for Payment
9.4.1 Project Management will assemble a Project Application for Payment by combining the
Contractor's applications with similar applications for progress payments from other
Contractors and certify the amounts due on such applications.
9.4.2 After the Project Management's receipt of the Project Application for Payment, Project
Management will either approve the Application for Payment, with a copy to the
Contractor, for such amount as Project Management determine is properly due, or notify
the Contractor in writing of Project Management's reasons for withholding approval in
whole or in part as provided in Subparagraph 9.5.1.
9.4.3 The issuance of a separate Approval for Payment will constitute representations made
by Project Management to the Owner, based on their individual observations at the site
and the data comprising the Application for Payment submitted by the Contractor, that
the Work has progressed to the point indicated and that, to the best of Project
Management's knowledge, information and belief, quality of the Work is in accordance
with the Contract Documents. The foregoing representations are subject to an evaluation
of the Work for conformance with the Contract Documents upon Substantial Completion,
to results of subsequent tests and inspections, to minor deviations from the Contract
Documents correctable prior to completion and to specific qualifications expressed by
Project Management. The issuance of a separate Approval for Payment will further
constitute a representation that the Contractor is entitled to payment in the amount
approved. However, the issuance of a separate Approval for Payment will not be a
representation that Project Management has (1) made exhaustive or continuous on -site
inspections to check the quality or quantity of the Work, (2) reviewed the Contractor's
construction means, methods, techniques, sequences or procedures, (3) reviewed
copies of requisitions received from Subcontractors and material suppliers and other
data requested by the Owner to substantiate the Contractor's right to payment or (4)
made examination to ascertain how or for what purpose the Contractor has used money
previously paid on account of the Contract Sum.
9.5 Decisions to Withhold Approval
9.5.1 Project Management may decline to approve an Application for Payment if, in his
opinion, the application is not adequately supported. If the Contractor and Project
Management cannot agree on a revised amount, Project Management shall process the
Application for the amount it deems appropriate. Project Management may also decline
to approve any Application for Payment because of subsequently discovered evidence
or subsequent inspections. It may nullify, in whole or part, any approval previously made
to such extent as may be necessary in its opinion because of: (1) defective Work not
remedied; (2) third party claims filed or reasonable evidence indicating probable filing of
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such claims; (3) failure of the Contractor to make payments properly to Subcontractors
or for labor, materials, or equipment; (4) reasonable evidence that the Work cannot be
completed for the unpaid balance of the Contract Sum; (5) damage to Project
Management, the Owner, or another contractor working at the project; (6) reasonable
evidence that the Work will not be completed within the contract time; (7) persistent
failure to carry out the Work in accordance with the Contract Documents.
No payment shall be made to the Contractor until certificates of insurance or other
evidence of compliance by the Contractor, with all the requirements of Article 11, have
been filed with the Owner and Project Management.
9.5.2 When the above reasons for withholding approval are removed, approval will be made
for amounts previously withheld.
9.6 Progress Payments
9.6.1 After Project Management has issued an Approval for Payment, the Owner shall make
payment in the manner and within the time provided in the Contract Documents, and
shall so notify Project Management. From the total of the amount determined to be
payable on a progress payment, a retainage in accordance with the Florida Local
Government Prompt Payment Act, Chapter 218, Florida Statutes will be deducted and
retained by the Owner until the final payment is made. The balance of the amount
payable, less all previous payments, shall be approved for payment.
It is understood and agreed that the Contractor shall not be entitled to
demand or receive progress payment based on quantities of Work in excess
of those provided in the proposal or covered by approved change orders,
except when such excess quantities have been determined by Project
Management to be a part of the final quantity for the item of Work in question.
2 No progress payment shall bind the Owner to the acceptance of any
materials or Work in place, as to quality or quantity. All progress payments
are subject to correction at the time of final payments.
9.6.2 The Contractor shall promptly pay each Subcontractor, upon receipt of payment from the
Owner, out of the amount paid to the Contractor on account of such Subcontractor's
portion of the Work, the amount to which said Subcontractor is entitled, reflecting
percentages actually retained from payments to the Contractor on account of such
Subcontractor's portion of the Work. The Contractor shall, by appropriate agreement
with each Subcontractor, require each Subcontractor to make payments to Sub -
subcontractors in similar manner.
9.6.3 Project Management will, on request, furnish to a Subcontractor, if practicable,
information regarding percentages of completion or amounts applied for by the
Contractor and action taken thereon by the Owner and Project Management on account
of portions of the Work done by such Subcontractor.
9.6.4 Neither the Owner nor Project Management shall have an obligation to pay, or to see to,
the payment of money to a Subcontractor except as may otherwise be required by law.
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9.6.5 Payment to material suppliers shall be treated in a manner similar to that provided in
Subparagraphs 9.6.2, 9.6.3 and 9.6.4.
9.6.6 A progress payment, or partial or entire use or occupancy of the Project by the Owner
shall not constitute acceptance of Work not in accordance with the Contract Documents.
9.6.7 All material and work covered by partial payments made shall thereupon become the
sole property of the Owner, and by this provision shall not be construed as relieving the
Contractor from the sole responsibility for the materials and Work upon which payments
have been made or the restoration for any damaged material, or as a waiver of the right
of the Owner or Project Management to require the fulfillment of all the terms of the
Contract.
9.6.8 Except in case of bona fide disputes, or where the Contractor has some other justifiable
reason for delay, the Contractor shall pay for all transportation and utility services not
later than the end of the calendar month following that in which services are rendered
and for all materials, tools, and other expendable equipment which are delivered at the
site of the Project. The Contractor shall pay to each of his Subcontractors, not later than
the end of the calendar month in which each payment is made to the Contractor, the
representative amount allowed the Contractor on account of the Work performed by the
Subcontractor. The Contractor shall, by an appropriate agreement with each
Subcontractor, also require each Subcontractor to make payments to his /her suppliers
and Sub - subcontractors in a similar manner.
9.8 Substantial Completion
9.8.1 Substantial Completion is the stage in the progress of the Work when the Work or
designated portion thereof is sufficiently complete in accordance with the Contract
Documents so the Owner can occupy or utilize the Work for its intended use.
9.8.2 When the Contractor considers that the Work, or a portion thereof which the Owner
agrees to accept separately, is substantially complete, the Contractor and Project
Management shall jointly prepare a comprehensive list of items to be completed or
corrected. The Contractor shall proceed promptly to complete and correct items on the
list. Failure to include an item on such list does not alter the responsibility of the
Contractor to complete all Work in accordance with the Contract Documents. Upon
receipt of the list, Project Management will make an inspection to determine whether the
Work or designated portion thereof is substantially complete. If the inspection discloses
any item, whether or not included on the list, which is not in accordance with the
requirements of the Contract Documents, the Contractor shall, before issuance of the
Certificate of Substantial Completion, complete or correct such item upon notification by
Project Management. The Contractor shall then submit a request for another inspection
by Project Management, to determine Substantial Completion. When the Work or
designated portion thereof is substantially complete, Project Management will prepare a
Certificate of Substantial Completion, shall establish responsibilities of the Owner and
Contractor for security, maintenance, heat, utilities, damage to the Work and insurance,
and shall fix the time within which the Contractor shall finish all items on the list
accompanying the Certificate. Warranties required by the Contract Documents shall
commence on the date of Substantial Completion of the Work or designated portion
thereof unless otherwise provided in the Certificate of Substantial Completion. The
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Certificate of Substantial Completion shall be submitted to the Owner and Contractor for
their written acceptance of responsibilities assigned to them in such Certificate.
9.8.3 Upon Substantial Completion of the Work or designated portion thereof and upon
application by the Contractor and certification by Project Management, the Owner shall
make payment, reflecting adjustment in retainage, if any, for such Work or portion
thereof as provided in the Contract Documents.
9.9 Partial Occupancy or Use
9.9.1 The Owner may occupy or use any completed or partially completed portion of the Work
at any stage when such portion is designated by separate agreement with the
Contractor, provided such occupancy or use is consented to by the insurer as required
under Subparagraph 11.3.1 and authorized by public authorities having jurisdiction over
the Work. Such partial occupancy or use may commence whether or not the portion is
substantially complete, provided the Owner and Contractor have accepted in writing the
responsibilities assigned to each of them for payments, retainage if any, security,
maintenance, heat, utilities, damage to the Work and insurance, and have agreed in
writing concerning the period for correction of the Work and commencement of
warranties required by the Contract Documents. When the Contractor considers a
portion substantially complete, the Contractor and Project Management shall jointly
prepare a list as provided under Subparagraph 9.8.2. Consent of the Contractor to
partial occupancy or use shall not be unreasonably withheld. The stage of the progress
of the Work shall be determined by written agreement between the Owner and
Contractor or, if no agreement is reached, by decision of Project Management.
9.9.2 Immediately prior to such partial occupancy or use, the Owner, Project Management and
Contractor shall jointly inspect the area to be occupied or portion of the Work to be used
in order to determine and record the condition of the Work.
9.9.3 Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the
Work shall not constitute acceptance of Work not complying with the requirements of the
Contract Documents.
9.10 Final Completion and Final Payment
9.10.1 Upon completion of the Work, the Contractor shall forward to Project Management a
written Notice that the Work is ready for final inspection and acceptance and shall also
forward to Project Management a final Contractor's Application for Payment. Upon
receipt, Project Management will promptly make such inspection. When Project
Management, finds the Work acceptable under the Contract Documents and the
Contract fully performed, Project Management will promptly issue a final Approval for
Payment stating that to the best of their knowledge, information and belief, and on the
basis of their observations and inspections, the Work has been completed in accordance
with terms and conditions of the Contract Documents and that the entire balance found
to be due the Contractor and noted in said final Approval is due and payable. Project
Management's final Approval for Payment will constitute a further representation that
conditions listed in Subparagraph 9.10.2 as precedent to the Contractor's being entitled
to final payment have been fulfilled.
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9.10.2 Neither final payment nor any remaining retained percentage shall become due until the
Contractor submits to Project Management (1) an affidavit that payrolls, bills for
materials and equipment, and other indebtedness connected with the Work for which the
Owner or the Owner's property might be responsible or encumbered (less amounts
withheld by Owner) have been paid or otherwise satisfied, (2) a certificate evidencing
that insurance required by the Contract Documents to remain in force after final payment
is made, is currently in effect and will not be canceled or allowed to expire until at least
thirty ( 30) days' prior written notice has been given to the Owner, (3) a written statement
that the Contractor knows of no substantial reason that the insurance will not be
renewable to cover the period required by the Contract Documents, (4) consent of
surety, if any, to final payment and (5), if required by the Owner, other data establishing
payment or satisfaction of obligations, such as receipts, releases and waivers of liens,
claims, security interests or encumbrances arising out of the Contract. The following
documents (samples included in Section 01027, Application for Payment) are required
for Final Payment:
(1) Application and Certificate for Payment.
(2) Continuation Sheet.
(3) Certificate of Substantial Completion.
(4) Contractor's Affidavit of Debts and Claims.
(5) Contractor's Affidavit of Release of Liens.
(6) Final Release of Lien.
(7) Contractor shall provide two (2) hard copies in tabulated divided binders and
one (1) saved electronically tabbed and indexed in Adobe Acrobat file (.PDF)
format delivered on a downloadable CD /DVD of all the following but not
limited to:
A. Project Record Documents (As Built Documents).
B. Operating and maintenance data, instructions to the Owner's
personnel.
C. Warranties, bond and guarantees.
D. Keys and keying schedule.
E. Spare parts and maintenance materials.
F. Electronic copies of approved submittals.
G. Evidence of payment and final release of liens and consent of surety to
final release (includes final release from all utilities and utility
companies).
9.10.3 Acceptance of final payment by the Contractor, a Subcontractor or material supplier shall
constitute a waiver of claims by that payee except those previously made in writing and
identified by that payee as unsettled at the time of final Application for Payment. Such
waivers shall be in addition to the waiver described Subparagraph 4.7.5.
9.11 Payment of Subcontractors
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9.11.1 Any requirement of this Article 9 that the Contractor furnish proof to the Owner or Project
Management that the subcontractors and materialmen have been paid is for the
protection and convenience of the Owner only. Unpaid subcontractors and materialmen
may only seek payment from the Contractor and the surety that provided the
Contractor's Public Construction Bond. The Contractor must insert this paragraph 9.11
in all its contracts with subcontractors and materialmen.
10.0 PROTECTION OF PERSONS AND PROPERTY
10.1 Safety Precautions and Programs
10.1.1 The Contractor shall be responsible for initiating, maintaining and supervising all safety
precautions and programs in connection with the performance of the Contract. The
Contractor shall submit the Contractor's safety program to Project Management for
review, approval and coordination with the safety programs of other Contractors.
10.1.2 In the event the Contractor encounters on the site material reasonably believed to be
asbestos or polychlorinated biphenyl (PCB) which has not been rendered harmless, the
Contractor shall immediately stop Work in the area affected and report the condition to
the Owner and Project Management in writing. The Work in the affected area shall not
thereafter be resumed except by written agreement of the Owner and Contractor if in
fact the material is asbestos or polychlorinated biphenyl (PCB) and has not been
rendered harmless. The Work in the affected area shall be resumed in the absence of
asbestos or polychlorinated biphenyl (PCB), or when it has been rendered harmless, by
written agreement of the Owner and Contractor.
10.1.3 The Contractor shall not be required pursuant to Article 7 to perform without consent any
Work relating to asbestos or polychlorinated biphenyl (PCB).
10.1.5 If reasonable precautions will be inadequate to prevent foreseeable bodily injury or death
to persons resulting from a material or substance encountered on the site by the
Contractor, the Contractor shall, upon recognizing the condition, immediately stop Work
in the affected area and report the condition to Project Management in writing. The
Owner, Contractor and Project Management shall then proceed in the same manner
described in Subparagraph 10.1.2.
10.1.6 The Owner shall be responsible for obtaining the services of a licensed laboratory to
verify a presence or absence of the material or substance reported by the Contractor
and, in the event such material or substance is found to be present, to verify that it has
been rendered harmless. Unless otherwise required by the Contract Documents, the
Owner shall furnish in writing to the Contractor and Project Management the names and
qualifications of persons or entities who are to perform tests verifying the presence or
absence of such material or substance or who are to perform the task of removal or safe
containment of such material or substance. The Contractor and Project Management
will promptly reply to the Owner in writing stating whether or not any of them has
reasonable objection to the persons or entities proposed by the Owner. If the Contractor
or Project Management has an objection to a person or entity proposed by the Owner,
the Owner shall propose another to whom the Contractor and Project Management have
no reasonable objection.
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10.2 Safety of Persons and Property
10.2.1 The Contractor shall take reasonable precautions for safety of, and shall provide
reasonable protection to prevent damage, injury or loss to:
1 employees on the Work and other persons who may be affected thereby;
2 the Work and materials and equipment to be incorporated therein, whether in
storage on or off the site, under care, custody or control of the Contractor or
the Contractor's Subcontractors or Sub - subcontractors;
3 other property at the site or adjacent thereto, such as trees, shrubs, lawns,
walks, pavements, roadways, structures and utilities not designated for
removal, relocation or replacement in the course of construction; and
4 construction or operations by the Owner or other Contractors.
10.2.2 The Contractor shall give notices and comply with applicable laws, ordinances, rules,
regulations and lawful orders of public authorities bearing on safety of persons or
property or their protection from damage, injury or loss.
10.2.3 The Contractor shall erect and maintain, as required by existing conditions and
performance of the Contract, reasonable safeguards for safety and protection, including
posting danger signs and other warnings against hazards, promulgating safety
regulations and notifying owners and users of adjacent sites and utilities.
10.2.4 When use or storage of explosives or other hazardous materials or equipment or
unusual methods are necessary for execution of the Work, the Contractor shall exercise
utmost care and carry on such activities under supervision of properly qualified
personnel.
10.2.5 The Contractor shall promptly remedy damage and loss to property referred to in
Clauses 10.2.1.2, 10.2.1.3, and 10.2.1.4 caused in whole or in part by the Contractor, a
Subcontractor, a Sub - subcontractor, or anyone directly or indirectly employed by any of
them, or by anyone for whose acts they may be liable and for which the Contractor is
responsible under Clauses 10.2.1.2, 10.2.1.3 and 10.2.1.4, except damage or loss
attributable to acts or omissions of the Owner, Project Management or Architect or
anyone directly or indirectly employed by any of them, or by anyone for whose acts any
of them may be liable, and not attributable to the fault or negligence of the Contractor.
The foregoing obligations of the Contractor are in addition to the Contractor's obligations
under Paragraph 3.18.
10.2.6 The Contractor shall designate a responsible member of the Contractor's organization at
the site whose duty shall be the prevention of accidents. This person shall be the
Contractor's superintendent unless otherwise designated by the Contractor in writing to
the Owner or Project Management.
10.2.7 The Contractor shall not load or permit any part of the construction or site to be loaded
so as to endanger its safety.
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10.3 Emergencies
10.3.1 In an emergency affecting safety of persons or property, the Contractor shall act, at the
Contractor's discretion, to prevent threatened damage, injury or loss. Additional
compensation or extension of time claimed by the Contractor on account of an
emergency shall be determined as provided in Paragraph 4.7 and Article 7.
10.4 Site Specific Safety Plan
See Section 00970, Project Safety and Health Plan, for minimum requirements of job
site safety plan.
11.0 INSURANCE AND BONDS
11.1.1 Prior to commencement of Work governed by this contract (including the pre- staging of
personnel and material), the Contractor shall obtain, at its own expense, insurance as
specified in the schedule set forth in Section 00130, Insurance Requirements and Forms
which are made part of this Agreement. The Contractor will ensure that the insurance
obtained will extend protection to all subcontractors engaged by the Contractor. As an
alternative, the Contractor may require all subcontractors to obtain insurance consistent
with the attached schedules.
11.1.2 The Contractor will not be permitted to commence Work governed by the Agreement
(including pre- staging of personnel and material) until satisfactory evidence of the
required insurance has been furnished to the County as specified below. Delays in the
commencement of Work resulting from the failure of the Contractor to provide
satisfactory evidence of the required insurance shall not extend deadlines specified in
this Agreement and any penalties and failure to perform assessments shall be imposed
as if the Work commenced on the specified date and time, except for the Contractor's
failure to provide satisfactory evidence of insurance.
11.1.3 The Contractor shall maintain the required insurance throughout the entire term of this
contract and any extensions specified in any attached schedules. Failure to comply with
this provision may result in the immediate suspension of all Work until the required
insurance has been reinstated or replaced. Delays in the completion of Work resulting
from the failure of the Contractor to maintain the required insurance shall not extend
deadlines specified in this Agreement and any penalties and failure to perform
assessments shall be imposed as if the Work commenced on the specified date and
time, except for the Contractor's failure to provide satisfactory evidence of insurance.
11.1.4 The Contractor shall provide, to the County in care of Project Management as
satisfactory evidence of the required insurance, either: Certificate of Insurance or a
certified copy of the actual insurance policy.
11.1.5 The County, at its sole option, has the right to request a certified copy of any or all
insurance policies required by this Contract.
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11.1.6 All insurance policies must specify that they are not subject to cancellation, nonrenewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior
notification is given to the County by the insurer.
11.1.7 The acceptance and /or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or
imposed by law.
11.1.8 The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Worker's Compensation.
11.1.9 In addition, the County will be named as an additional insured and loss payee on all
policies covering County -owned property.
11.1.10 Any deviations from these General Insurance Requirements must be requested in
writing on the County prepared form entitled "Request for Waiver of Insurance
Requirements" and approved by the Monroe County's Risk Manager.
11.2 Builder's Risk Insurance: See Section 00130, Insurance Requirements and Forms, for
the minimum requirements.
11.3 Public Construction Bond
11.3.1 A Public Construction Bond must be issued by an A rated Surety Company doing
business in the State of Florida.
12.0 UNCOVERING AND CORRECTION OF WORK
12.1 Uncovering of Work
12.1.1 If a portion of the Work is covered contrary to Project Management's request or to
requirements specifically expressed in the Contract Documents, it must, if required in
writing by Project Management, be uncovered for their observation and be replaced at
the Contractor's expense without change in the Contract Time.
12.1.2 If a portion of the Work has been covered which Project Management has not
specifically requested to observe prior to its being covered, Project Management may
request to see such Work and it shall be uncovered by the Contractor, if such Work is in
accordance with the Contract Documents, costs of uncovering and replacement shall, by
appropriate Change Order, be charged to the Owner, if such Work is not in accordance
with the Contract Documents, the Contractor shall pay such costs unless the condition
was caused by the Owner or one of the other Contractors in which event the Owner shall
be responsible for payment of such costs.
12.2 Correction of Work
12.2.1 The Contractor shall promptly correct Work rejected by Project Management or failing to
conform to the requirements of the Contract Documents, whether observed before or
after Substantial Completion and whether or not fabricated, installed or completed. The
Contractor shall bear costs of correcting such rejected Work, including additional testing
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and inspections and compensation for Project Management's services and expenses
made necessary thereby.
12.2.2 If, within one (1) year after the date of Substantial Completion of the Work or designated
portion thereof, or after the date for commencement of warranties established under
Subparagraph 9.9, or by terms of an applicable special warranty required by the
Contract Documents, any of the Work is found to be not in accordance with the
requirements of the Contract Documents, the Contractor shall correct it promptly after
receipt of written notice from the Owner to do so unless the Owner has previously given
the Contractor a written acceptance of such condition. This period of one (1) year shall
be extended with respect to portions of Work first performed after Substantial
Completion by the period of time between Substantial Completion and the actual
performance of the Work. This obligation under this Subparagraph 12.2.2 shall survive
acceptance of the Work under the Contract and termination of the Contract. The Owner
shall give such notice promptly after discovery of the condition.
12.2.3 The Contractor shall remove from the site portions of the Work which are not in
accordance with the requirements of the Contract Documents and are neither corrected
by the Contractor nor accepted by the Owner.
12.2.4 If the Contractor fails to correct nonconforming Work within a reasonable time, the
Owner may correct it in accordance with Paragraph 2.4. If the Contractor does not
proceed with correction of such nonconforming Work within a reasonable time fixed by
written notice from Project Management, the Owner may remove it and store the
salvageable materials or equipment at the Contractor's expense. If the Contractor does
not pay costs of such removal and storage within ten (10) days after written notice, the
Owner may upon ten (10) additional days' written notice sell such materials and
equipment at auction or at private sale and shall account for the proceeds thereof, after
deducting costs and damages that should have been borne by the Contractor, including
compensation for Project Management's services and expenses made necessary
thereby. If such proceeds of sale do not cover costs which the Contractor should have
borne, the Contract Sum shall be reduced by the deficiency. If payments then or
thereafter due the Contractor are not sufficient to cover such amount, the Contractor
shall pay the difference to the Owner.
12.2.5 The Contractor shall bear the cost of correcting destroyed or damaged construction,
whether completed or partially completed, of the Owner or other Contractors caused by
the Contractor's correction or removal of Work which is not in accordance with the
requirements of the Contract Documents.
12.2.6 Nothing contained in this Paragraph 12.2 shall be construed to establish a period of
limitation with respect to other obligations which the Contractor might have under the
Contract Documents. Establishment of the time period of one (1) year as described in
Subparagraph 12.2.2, relates only to the specific obligation of the Contractor to correct
the Work, and has no relationship to the time within which the obligation to comply with
the Contract Documents may be sought to be enforced, nor to the time within which
proceedings may be commenced to establish the Contractor's liability with respect to the
Contractor's obligations other than specifically to correct the Work.
12.3 Acceptance of Nonconforming Work
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12.3.1 If the Owner prefers to accept Work which is not in accordance with the requirements of
the Contract Documents, the Owner may do so instead of requiring its removal and
correction, in which case the Contract Sum will be reduced as appropriate and equitable.
Such adjustment shall be effected whether or not final payment has been made.
13.0 MISCELLANEOUS PROVISIONS
13.1 Governing Law
13.1.1 The contract shall be governed by the laws of the State of Florida. Venue for any claims
or disputes arising under this contract shall be in the Circuit Court of the 16th Judicial
Circuit of the State of Florida.
13.2 Successors and Assigns
13.2.1 The Owner or Project Management (as the case may be) and the Contractor each binds
himself /herself, his /her partners, successors, assigns, and legal representatives of such
other party in respect to all covenants, agreements, and obligations contained in the
Contract Documents. Neither party to the Contract shall assign the Contract or sublet it
as a whole without the written consent of the other.
13.2.2 The Contractor shall not assign any monies due or to become due under this Contract
without prior written consent of the Owner or Project Management.
13.3 Not used.
13.4 Rights and Remedies
13.4.1 Duties and obligations imposed by the Contract Documents and rights and remedies
available thereunder shall be in addition to and not a limitation of duties, obligations,
rights and remedies otherwise imposed or available by law.
13.4.2 No action or failure to act by the Owner, Project Management, Architect or Contractor
shall constitute a waiver of a right or duty afforded them under the contract, nor shall
such action or failure to act constitute approval of or acquiescence in a breach
thereunder, except as may be specifically agreed in writing.
13.5 Tests and Inspections
13.5.1 Tests, inspections and approvals of portions of the Work required by the Contract
Documents or by laws, ordinances, rules, regulations or orders of public authorities
having jurisdiction shall be made at an appropriate time. Unless otherwise provided, the
Contractor shall make arrangements for such tests, inspections and approvals with an
independent testing laboratory or entity acceptable to the Owner, or with the appropriate
public authority, and shall bear all related costs of tests, inspections and approvals. The
Contractor shall give Project Management timely notice of when and where tests and
inspections are to be made so Project Management may observe such procedures. The
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Owner shall bear costs of test, inspections or approvals which do not become
requirements until after bids are received or negotiations concluded.
13.5.2 If Project Management, Owner or public authorities having jurisdiction determine that
portions of the Work require additional testing, inspection or approval not included under
Subparagraph 13.5.1, Project Management will, upon written authorization from the
Owner, instruct the Contractor to make arrangements for such additional testing,
inspection or approval by an entity acceptable to the Owner, and the Contractor shall
give timely notice to Project Management of when and where tests and inspections are
to be made so Project Management may observe such procedures. The Owner shall
bear such costs except as provided in Subparagraph 13.5.3.
13.5.3 If such procedures for testing, inspection or approval under Subparagraphs 13.5.1 and
13.5.2 reveal failure of the portions of the Work to comply with requirements established
by the Contract Documents, the Contractor shall bear all costs made necessary by such
failure including those of repeated procedures and compensation for Project
Management's services and expenses.
13.5.4 Required certificates of testing, inspection or approval shall, unless otherwise required
by the Contract Documents, be secured by the Contractor and promptly delivered to
Project Management.
13.5.5 If Project Management is to observe tests, inspections or approvals required by the
Contract Documents, Project Management will do so promptly and, where practicable, at
the normal place of testing.
13.5.6 Test or inspections conducted pursuant to the Contract Documents shall be made
promptly to avoid unreasonable delay in the Work.
13.7 Commencement of Statutory Limitation Period
13.7.1 The statute of limitations applicable to this contact are as provided in Section 95.11 (3)
(C), Florida Statutes.
14.0 TERMINATION OR SUSPENSION OF THE CONTRACT
14.1 Termination by the Owner for Cause
14. 1.1 The Owner may terminate the Contract if the Contractor:
1 persistently or repeatedly refuses or fails to supply enough properly skilled
workers or proper materials;
.2 fails to make payment to Subcontractors for materials or labor in accordance
with the respective agreements between the Contractor and the
Subcontractors;
3 persistently disregards laws, ordinances, or rules, regulations or orders of a
public authority having jurisdiction;
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or
4 Otherwise is guilty of substantial breach of a provision of the Contract
Documents.
14.1.2 When any of the above reasons exist, the Owner, after consultation with Project
Management, and upon certification by Project Management that sufficient cause exists
to justify such action, may without prejudice to any other rights or remedies of the Owner
and after giving the Contractor and the Contractor's surety, if any, seventy -two (72)
hours written notice, terminate employment of the Contractor and may, subject to any
prior rights of the surety:
1 take possession of the site and of all materials, equipment, tools, and
construction equipment and machinery thereon owned by the Contractor;
2 accept assignment of subcontracts pursuant to Paragraph 5.4; and
3 finish the Work by whatever reasonable method the Owner may deem
expedient.
14.1.3 When the Owner terminates the Contract for one of the reasons stated in Subparagraph
14.1.1. the Contractor shall not be entitled to receive further payment until the Work is
finished.
14.2 Suspension or Termination by the Owner for Convenience
14.2.1 The Owner may, without cause, order the Contractor in writing to terminate, suspend,
delay or interrupt the Work in whole or in part for such period of time as the Owner may
determine.
14.2.2 In the event of Termination, the Owner shall pay for work completed to date of
Termination.
End of Section 00750
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SECTION 00970
PROJECT SAFETY AND HEALTH PLAN
A. REGULATIONS AND POLICIES
Every Contractor and Subcontractor employed on the Project shall comply with all applicable
local, State, and Federal safety and health regulations and with Monroe County safety and
health policies as described herein.
The Contractor shall comply with OSHA (Occupational Safety and Health Administration) Parts
1910 and 1926, Construction Industry Standards and Interpretations, and with this supplement.
Requests for variances or waiver from this supplement are to be made to the Contracting Officer
in writing supported by evidence that every reasonable effort has been made to comply with the
contractual requirements. A written request for a waiver or a variance shall include --
(1) Specific reference to the provision or standard in question;
(2) An explanation as to why the waiver is considered justified; and
(3) The Contractor's proposed alternative, including technical drawings, materials, or
equipment specifications needed to enable the Contracting Officer to render a
decision.
No waiver or variance will be approved if it endangers any person. The Contractor shall not
proceed under any requested revision of provision until the Contracting Officer has given written
approval. The Contractor is to hold and save harmless Monroe county Florida free from any
claims or causes of action whatsoever resulting from the Contractor or subcontractors
proceeding under a waiver or approved variance.
Copies of OSHA Parts 1910 and 1926, Construction Industry Standards and Interpretations,
may be obtained from:
U.S. Government Printing Office Bookstore
710 North Capitol Street N.W.
Washington, DC 20401
http://www.qpo.gov/about/bookstore.htm
B. GENERAL CONTRACTOR REQUIREMENTS
1.0 SAFETY PROGRAM
Each Contractor and sub - contractor is to demonstrate that he or she has facilities for
conducting a safety program commensurate with the work under contract. The
Contractor is to submit in writing a proposed comprehensive site specific safety
program for approval to the Contracting Officer for Monroe County before the start of
construction operations. The program is to specifically state what provisions the
Contractor proposes to take for the health and safety of all employees, including
subcontractors and rental equipment operators. The program shall be site specific
and provide details relevant to the work to be done, the hazards associated with the
work, and the actions that will be necessary to minimize the identified hazards.
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The Safety Program will also be required to provide emergency contact person,
emergency planning and a personnel evacuation plan for any hurricane evacuation
event.
1.1 PRECONSTRUCTION SAFETY MEETING
Representatives for the Contractor are to meet with the Contracting Officer (CO) or the
CO's representative before the start of construction to discuss the safety program and
the implementation of all health and safety standards pertinent to the work under this
contract.
1.2 JOINT SAFETY POLICY COMMITTEE
The Contractor or designated on -site representative is to participate in monthly meetings
of a joint Safety Policy Committee with Monroe County Project Management and
Contractor supervisory personnel. At these meetings the Contractor's project manager
and the Contracting Officer will review the effectiveness of the Contractor's safety effort,
resolve current health and safety problems, and coordinate safety activities for upcoming
work.
1.3 SAFETY PERSONNEL
Each Contractor is to designate a competent supervisory employee satisfactory to the
Contracting Officer to administer the safety program. The Mandatory Safety and Health
Rules shall be posted in a conspicuous location along with the OSHA and Emergency
Phone Number posters.
1.4 SAFETY MEETINGS
A minimum of one (1) "on- the -job" or "toolbox" safety meeting is to be conducted each
week by all field supervisors or foremen and attended by mechanics and all construction
personnel at the jobsite.
The Contractor is to also conduct regularly scheduled supervisory safety meetings at
least monthly for all levels of job supervision.
Each Contractor and Subcontractor shall be expected to indoctrinate his /her employees
as to the safety and health requirements of this project and to enforce adherence to safe
work procedures.
Each Contractor and Subcontractor shall cooperate fully with all other contractors in their
respective safety and health programs.
1.5 SAFETY INSPECTION
The Contractor shall perform frequent and regular safety inspections of the jobsite,
materials, and equipment, and shall correct deficiencies.
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Good housekeeping shall be observed at all times. Waste, debris, and garbage shall be
removed daily or placed in appropriate waste containers. All materials, tools, and
equipment shall be stored in a safe and orderly fashion. Each contractor shall donate
(10 %) ten percent of their staff to a crew that will convene every Friday at 1:00 pm for a
joint site clean -up effort not to exceed duration of three (3) hours.
In summary, there will be a three -part clean -up plan.
The first part consists of the Contractor cleaning up on a daily basis, his
workstations, and his /her trade work.
2. The second part consists of the general clean -up, the concerted effort by all trade
contractors working on the project. A minimum of one (1) crew is to be utilized
by each contractor, or ten (10 %) percent, whichever is more.
3. The third part consists of the Owner cleaning up for a particular trade contractor
should adequate notice not compel him to clean up his /her work. In this case,
the appropriate contractors will be back charged.
Shortly after the award of the contract and prior to the beginning of work, an Activity
Hazard Analysis (phase plan) shall be prepared by the contractor and submitted to
Monroe County for approval. The analysis will address the hazards for each activity to
be performed in that phase and will present the procedures and safeguards necessary to
eliminate the hazards or reduce the risk to an acceptable level. A phase is defined as an
operation involving a type of work presenting hazards not experienced in previous
operations or where a new subcontractor or work crew is to perform work. The analysis
will be discussed by the Contractor and Monroe County on -site representatives at the
Preparatory Inspection Meeting. Work will not proceed on that phase until the Activity
Hazard Analysis (phase plan) has been accepted by Monroe County.
If Monroe County notifies any Contractor of any noncompliance with the provisions of
this program, the Contractor shall make all reasonable efforts to immediately correct the
unsafe conditions or acts. Satisfactory corrective action shall be taken within the
specified time. If the Contractor or Subcontractor refuses to correct unsafe or unhealthy
conditions or acts, Monroe County shall take one or more of the following steps:
a. Cease the operation or a portion thereof.
b. Stop payment for the work being performed.
C. Correct the situation using other forces and back charge the Contractor
expenses incurred.
d. Increase withholding in proportional increments for that given pay period.
1.6 FIRST AID TRAINING
Every Contractor foreman's work crew must include an employee who has a current first
aid certificate from the, American Red Cross, or other Monroe County approved
organization.
1.7 REPORTS
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Each Contractor is to maintain an accurate record of all job - related deaths, diseases, or
disabling injuries. The records shall be maintained in a manner approved by the
Contracting Officer. A copy of all reports is to be provided to the Contracting Officer.
All fatal or serious injuries are to be reported immediately to the Contracting Officer, and
every assistance is to be given in the investigation of the incident, including submission
of a comprehensive narrative report to the Contracting Officer. Other occurrences with
serious accident potential, such as equipment failures, slides, and cave -ins, must also
be reported immediately.
The Contractor is to assist and cooperate fully with the Contracting Officer in conducting
accident investigations. The Contracting Officer is to be furnished all information and
data pertinent to investigation of an accident.
1.8 CERTIFICATION OF INSURANCE
Contractors are to provide the Contracting Officer or his or her authorized representative
with certificates of insurance before the start of operations indicating full compliance with
State Worker's Compensation statutes, as well as other certificates of insurance required
under the contract.
2.0 FIRST AID AND MEDICAL FACILITIES
2.1 FIRST AID KITS
A 16 -unit first aid kit approved by the American Red Cross is to be provided at
accessible, well- identified, locations at the ratio of at least one (1) kit for each twenty -five
(25) employees. The first aid kits are to be moisture proof and dust tight, and the
contents of the kits are to be replenished as used or as they become ineffective or
outdated.
2.2 EMERGENCY FIRST AID
At least one (1) employee certified to administer emergency first aid must be available
on each shift and duly designated by the Contractor to care for injured employees. The
names of the certified employees shall be posted at the jobsite.
2.3 COMMUNICATION AND TRANSPORTATION
Prior to the start of work, the Contractor is to make necessary arrangements for prompt
and dependable communications, transportation, and medical care for injured
employees.
2.4 FIRST AID AND MEDICAL REPORTS
The Contractor is to maintain a record system for first aid and medical treatment on the
jobsite. Such records are to be readily available to the Contracting Officer and are to
include:
(a) A daily treatment log listing chronologically all persons treated for
occupational injuries and illnesses;
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(b) Cumulative record of injury for each individual;
(c) Monthly statistical records of occupational injuries, classified by type and
nature of injury; and
(d) Required records for worker's compensation.
2.5 SIGNS AND DIRECTIONAL MARKINGS
Adequate identification and directional markers are to be provided to readily denote the
location of all first aid stations.
2.6 EMERGENCY LISTING
A listing of telephone numbers and addresses of doctor, rescue squad, hospital, police,
and fire departments is to be provided at all first aid locations.
3.0 PHYSICAL QUALIFICATIONS OF EMPLOYEES
3.1 GENERAL REQUIREMENTS
Persons employed throughout the contract are to be physically qualified to perform their
assigned duties. Employees must not knowingly be permitted or required to work while
their ability or alertness is impaired by fatigue, illness, or any other reason that may
jeopardize themselves or others.
No personal radios or stereos will be allowed on the job -site.
3.2 HOIST OPERATORS
Operators of cranes, cableways, and other hoisting equipment shall be examined
annually by a physician and provided with a certification stating that they are physically
qualified to safely operate hoisting equipment. The Contractor is to submit a copy of
each certification to the Contracting Officer.
3.3 HEAVY EQUIPMENT OPERATORS
It is recommended that operators of trucks and heavy construction equipment be given
physical examinations to determine if they are physically qualified to perform their
assigned work without endangering themselves or others.
3.4 MOTOR VEHICLE OPERATORS
Operators of motor vehicles engaged primarily in the transportation of personnel are to
be (18) eighteen years of age or older and have a valid state operator's permit or license
for the equipment being operated. The operators must have passed a physical
examination administered by a licensed physician within the past year showing that they
are physically qualified to operate vehicles safely.
4.0 PERSONAL PROTECTIVE EQUIPMENT
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4.1 HARDHAT AREAS
The entire jobsite, with the exception of offices, shall be considered a hardhat area. All
persons entering the area are, without exception, required to wear hardhats. The
Contractor shall provide hardhats for visitors entering hardhat areas.
4.1.1 LABELS
Hardhats shall bear a manufacturer's label indicating design compliance with the
appropriate ANSI (American National Standards Institute) standard.
4.2 POSTING
Signs at least 3 by 4 feet worded as follows with red letters (minimum 6 inches high) and
white background shall be erected at access points to designated hardhat areas:
CONSTRUCTION AREA - HARDHATS REQUIRED BEYOND THIS POINT
These signs are to be furnished and installed by the Contractor at entries to shops,
construction yards, and job access points.
4.3 SAFETY GOGGLES (DRILLERS)
4.3.1 DRILLERS AND HELPERS
Drillers and helpers operating pneumatic rock drills /concrete saws must wear protective
safety goggles.
5.0 MACHINERY AND MECHANIZED EQUIPMENT
5.1 SAFE CONDITION
Before any machinery or mechanized equipment is initially used on the job, it must be
inspected and tested by qualified personnel and determined to be in safe operating
condition and appropriate for the intended use. Operators shall inspect their equipment
prior to the beginning of each shift. Any deficiencies or defects shall be corrected prior to
using the equipment. Safety equipment, such as seatbelts, installed on machinery is to
be used by equipment operators.
5.2 TAGGING AND LOCKING
The controls of power- driven equipment under repair are to be locked. An effective
lockout and tagging procedure is to be established, prescribing specific responsibilities
and safety procedures to be followed by the person or persons performing repair work.
Mixer barrels are to be securely locked out before permitting employees to enter them
for cleaning or repair.
5.3 HAUL ROADS FOR EQUIPMENT
5.3.1 ROAD MAINTENANCE
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The Contractor shall maintain all roadways, including haul roads and access roads, in a
safe condition so as to eliminate or control dust and ice hazards. Wherever dust is a
hazard, adequate dust - laying equipment shall be available at the jobsite and utilized to
control the dust.
5.3.2 SINGLE -LANE HAUL ROADS
Single -lane haul roads with two -way traffic shall have adequate turnouts. Where turnouts
are not practical, a traffic control system shall be provided to prevent accidents.
5.3.3 TWO -WAY HAUL ROADS
On two -way haul roads, arrangements are to be such that vehicles travel on the right
side wherever possible. Signs and traffic control devices are to be employed to indicate
clearly any variations from a right -hand traffic pattern. The road shall be wide enough to
permit safe passage of opposing traffic, considering the type of hauling equipment used.
5.3.4 DESIGN AND CONSTRUCTION OF HAUL ROADS
Haul road design criteria and drawings, if requested by the Contracting Officer, are to be
submitted for approval prior to road construction. Sustained grades shall not exceed
twelve percent (12 %) and all curves shall have open -sight line with as great a radius as
practical. All roads shall be posted with curve signs and maximum speed limits that will
permit the equipment to be stopped within one -half the minimum sight distance.
5.3.5 OPERATORS
Machinery and mechanized equipment shall be operated only by authorized qualified
persons.
5.3.6 RIDING ON EQUIPMENT
Riding on equipment by unauthorized personnel is prohibited. Seating and safety belts
shall be provided for the operator and all passengers.
5.3.7 GETTING ON OR OFF EQUIPMENT
Getting on or off equipment while the equipment is in motion is prohibited.
5.3.8 HOURS OF OPERATION
Except in emergencies, an equipment operator shall not operate any mobile or hoisting
equipment for more than (12) twelve hours without an 8 -hour rest interval away from the
job.
5.4 POWER CRANES AND HOISTS (TRUCK CRANES, CRAWLER CRANES, TOWER
CRANES, GANTRY CRANES, HAMMERHEAD CRANES, DERRICKS, CABLEWAYS,
AND HOISTS)
5.4.1 PERFORMANCE TEST
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Before initial onsite operation, at 12 -month intervals, and after major repairs or
modification, power cranes, derricks, cableways, and hoists must satisfactorily complete
a performance test to demonstrate the equipment's ability to safely handle and
maneuver the rated loads. The tests shall be conducted in the presence of a
representative of the Contracting Officer. Test data shall be recorded and a copy
furnished to the Contracting Officer.
5.4.2 PERFORMANCE TEST —POWER CRANES (Crawler mounted, truck mounted and
wheel mounted)
The performance test is to be carried out as per ANSI requirements. The test is to
consist of raising, lowering, and braking the load and rotating the test load through 360
degrees at the specified boom angle or radius. Cranes equipped with jibs or boom -tip
extensions are to be tested using both the main boom and the jib, with an appropriate
test load in each case.
5.4.3 PERFORMANCE TEST — DERRICKS, GANTRY CRANES, TOWER CRANES,
CABLEWAYS, AND HOISTS, INCLUDING OVERHEAD CRANES
This equipment is to be performance tested as per ANSI requirements.
5.4.4 BOOM ANGLE INDICATOR
Power cranes (includes draglines) with booms capable of moving in the vertical plane
shall be provided with a boom angle indicator in good working order.
5.4.5 CRANE TEST CERTIFICATION
The performance test required by 5.4.2 and 5.4.3 is fulfilled if the Contractor provides the
Contracting Officer a copy of a certificate of inspection made within the past (12) twelve
months by a qualified person or by a government or private agency satisfactory to the
Contracting Officer.
5.4.6 POSTING FOR HIGH VOLTAGE LINES
A notice of the 10 -foot (or greater) clearance required by OSHA 1926.550, Subpart N,
shall be posted in the operator's cab of cranes, shovels, boom -type concrete pumps,
backhoes, and related equipment.
5.4.7 BOOM STOPS
Cranes or derricks with cable - supported booms, except draglines, shall have a device
attached between the gantry of the A -frame and the boom chords to limit the elevation of
the boom. The device shall control the vertical motions of the boom with increasing
resistance from 83 or less, until completely stopping the boom at not over 87 above
horizontal.
5.4.8 SAFETY HOOKS
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Hooks used in hoisting personnel or hoisting loads over construction personnel or in the
immediate vicinity of construction personnel shall be forged steel equipped with safety
keepers. When shackles are used under these conditions, they shall be of the locking
type or have the pin secured to prohibit turning.
5.5.1 ROLLOVER PROTECTIVE STRUCTURES
OSHA 1926, Subpart W, Overhead Protection, Sections 1001 and 1002 are applicable
regardless of the year in which the equipment was manufactured and regardless of the
struck capacity of the equipment.
5.5.2 EQUIPMENT REQUIRING ROPS
The requirement for ROPS meeting 5.5.1 above applies to crawler and rubber -tired
tractors such as dozers, push- and -pull tractors, winch tractors, tractors with backhoes,
and mowers; off - highway, self - propelled, pneumatic -tired earthmovers, including
scrapers, motor graders and loaders; and rollers, compactors, water tankers (excluding
trucks with cabs). These requirements shall also apply to agricultural and industrial
tractors and similar equipment.
5.5.3 EQUIPMENT REQUIRING SEATBELTS
The requirements for seatbelts as specified in OSHA Subpart 0, Motor Vehicles,
Mechanized Equipment, and Marine Operations, Section 1926.602 shall also apply to
self - propelled compactors and rollers, and rubber -tired skid -steer equipment.
5.6 LIFT PLAN
A Crane Lift or Concrete Boom Truck Plan is required for any crane lift on a Monroe
County project.
Lifts exceeding (75 %) seventy -five percent of the cranes stability / structural capacity
chart, requiring movement of a crane carriage with the load, personnel platforms,
sensitive loads (long lead time, cost), loads requiring two (or more) hooks, work over
occupied facilities, or work involving encroachment on public rights of way are
considered critical. These lifts must be authorized in advance.
Critical crane lift plans, if authorized, may have to be reviewed by a professional
engineer (PE) (the contractor shall budget the PE review within project budget).
Additionally, a critical lift JHA shall be submitted with the Crane Lift Plan.
Crane Lift Plans must be submitted at least 48 hours (2 business days) prior to
mobilization — five (5) days for critical and helicopter lifts.
Crane Lift Plans must be based on "worst case" combination of load weight with chart
deductions and lift radius for a specific crane configuration in a specific location. The
Crane Lift Plan may be valid for more than one (1) day, as long as the configuration,
location, maximum expected load, and maximum expected radius does not change. Use
multiple lift plans for multiple locations.
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The Crane Lift Plan must be COMPLETE along with attachments — see Section 5 for the
required Attachments.
All rigging devices MUST bear the name of the manufacturer and be certified as to their
capacity. Custom - fabricated devices (lifting beams, spreader bars, etc.), may be
acceptable with proper PE stamp or proof testing as required by applicable standards.
Capacities shall be marked and legible on all such devices.
Work that is not anticipated in the Crane Lift Plan, but may arise due to site conditions
(moving equipment, loading materials onto floors, etc.) must be reviewed with Monroe
County prior to hoisting. Changes affecting crane configuration and / or location may
require the Crane Lift Plan to be amended.
The Contractor is responsible to visit the site prior to the lift date to review documentary
information pertaining to the site, which is maintained by Monroe County.
The Contractor is responsible (determining adequacy, supplying and installing) for all
supporting material (as defined within 29 CFR 1926.1402) necessary for the crane lift.
The Contractor is responsible to obtain all information that is necessary to develop a
power line safety plan.
The Contractor is responsible to train all personnel involved in the Assembly /
Disassembly and or Crane Lift.
The Contractor must provide the following information along with the Crane Lift Plan
• Competent / Qualified Person Designation Forms for A/D Director, Operator,
Rigger, and Signal Person
• Load Chart (complete with notes)
• Range Chart
• Dimension Illustration and Specifications for Crane
• Lightning and Wind Restrictions (from operators manual)
• Area (Quadrant) of Operation Diagram
• Operators License, Operators Training Information, USDOT Medical Certification,
OSHA 10/30 Hour Course Completion Cards, as may be required by the project
• Jurisdictional Registration, if required
• JHA for Assembly / Disassembly of Crane, Severe Weather, Truck Load /
Unload, Etc.
• JHA for Power Line Encroachment
• Third Party Inspection Certification and Report — see Crane Lift Plan for
requirements (Note: The inspector shall be certified with the CCAA)
• Weights of Materials
• Rigging Plan
• Logistics Plan
The Contractor shall comply with the Site Specific Safety Plan.
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The Contractor / Crane Company / Rigging Company is responsible for the accuracy of
plan and inspections. This planning process has been established to help ensure proper
coordination between Contractor, subcontractors, and Monroe County.
No warranty or certification of the suitability of this plan is accepted by Monroe County. It
is the responsibility of the Contractor /Subcontractor and the Crane Operator to ensure
that they and their employees are qualified, competent, properly equipped and properly
trained to perform the activities outlined in this plan.
6.0 LADDERS AND SCAFFOLDING
6.1 LADDERS
OSHA 1926, Subpart L - Section 450. Ladders shall be used as work platforms only
when use of small hand tools or handling of light material is involved. No work requiring
lifting of heavy materials or substantial exertion shall be done from ladders.
6.2 SCAFFOLDING. OSHA 1926, Subpart L - Section 451
Scaffolds, platforms, or temporary floors shall be provided for all work except that which
can be done safely from the ground or similar footing.
6.3 SAFETY BELTS, LIFELINE, AND LANYARDS. OSHA 1926, Subpart E, Section 104
Lifelines, safety belts and lanyards independently attached or attended, shall be used
when performing such work as the following when the requirements of 6.1 or 6.2 above
cannot be met.
(a) Work on stored material in hoppers, bins, silos, tanks, or other confined spaces.
(b) Work on hazardous slopes, structural steel, or poles; erection or dismantling of safety
nets, tying reinforcing bars; and work from Boatswain's chairs, swinging scaffolds, or
other unguarded locations at elevations greater than (6) six feet.
(c) Work on skips and platforms used in shafts by crews when the skip or cage
1. does not block the opening to within one (1) foot of the sides of
the shaft, unless cages are provided.
7.0 FIRE PROTECTION
7.1 Every Contractor and Subcontractor employed on the Project shall exercise good
construction practices to prevent fire. It shall be the responsibility of the Contractor to
insure that general fire protection facilities are adequate for his work and to provide
additional fire protection facilities and devices, including fire extinguishers as required by
their scope of work.
8.0 WORK NEAR ENERGIZED ELECTRICAL LINES OR OTHER UTILITIES
8.1 It shall be the Contractor's sole and exclusive responsibility:
(a) To provide personnel capable of working adjacent to energized electrical
lines
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or other utilities.
(b) To provide adequate, safe, and properly maintained equipment.
(c) To conduct all of his work in accordance with the safety rules and regulations
prescribed by the National Electric Code, National Electric Safety Code, H30,
and Safety Rules for Installation and Maintenance of Electrical Supply and
Communication Lines Hand Book 81, Occupational Safety and Health Act of
1970, as well as other safety codes in effect at the site of construction and as
specified elsewhere herein, or as are generally applicable to the type of work
being performed.
(d) To continuously supervise and inspect the work being performed, to assure
that the requirements of (a), (b), and (c) above are complied with, and nothing
in these Contract Documents shall be held to mean that any such
responsibility is the obligation of the Owner or the Architect or Project
Management.
9.0 BARRICADES, WARNING DEVICES AND LIGHTING
9.1 The Contractor shall be solely responsible for providing temporary ladders, guard rails,
warning signs, barricades, night guard lights, and deck or floor closures required in
connection with his /her work to comply with Federal, State, and local safety
requirements. The Contractor shall be solely and exclusively responsible for the design,
construction, inspection, and maintenance of such facilities at all times.
9.2 It shall be the responsibility of the Contractor to provide additional temporary lighting, if
needed to maintain safe conditions.
9.3 It shall be the sole and exclusive responsibility of the Contractor to provide a safe place
to work for all laborers and mechanics and other persons employed on or in connection
with the project, and nothing in these Contract Documents shall be construed to give any
of such responsibility to the Owner, the Architect, or Project Management.
9.4 The Contractor shall provide a security fence around the area of the Work so as to
prevent entry into the Work area by unauthorized personnel and the general public. The
fence shall have fence post bases that eliminate the need to penetrate the ground for
support.
10.0 HAZARDOUS MATERIALS
10.1 In the event the Contractor encounters on the site material reasonably believed to be
asbestos or polychlorinated biphenyl (PCB) which has not been rendered harmless, the
Contractor shall immediately stop Work in the area affected and report the condition to
the Owner and Project Management in writing. The Work in the affected area shall not
thereafter be resumed, except by written agreement of the Owner and Contractor, if in
fact the material is asbestos or polychlorinated biphenyl (PCB) and has not been
rendered harmless. The Work in the affected area shall be resumed in the absence of
asbestos or polychlorinated biphenyl (PCB), or when it has been rendered harmless, by
written agreement of the Owner and Contractor.
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10.2 The Contractor shall not be required pursuant to Article 7 to perform without consent any
Work relating to asbestos or polychlorinated biphenyl (PCB).
10.3 If reasonable precautions will be inadequate to prevent foreseeable bodily injury or death
to persons resulting from a material or substance encountered on the site by the
Contractor, the Contractor shall, upon recognizing the condition, immediately stop Work
in the affected area and report the condition to Project Management in writing. The
Owner, Contractor, and Project Management shall then proceed in the same manner
described in Subparagraph 10.1
10.4 The Owner shall be responsible for obtaining the services of a licensed laboratory to
verify a presence or absence of the material or substance reported by the Contractor
and, in the event such material or substance is found to be present, to verify that it has
been rendered harmless. Unless otherwise required by the Contract Documents, the
Owner shall furnish in writing to the Contractor and Project Management the names and
qualifications of persons or entities who are to perform tests verifying the presence or
absence of such material or substance or who are to perform the task of removal or safe
containment of such material or substance. The Contractor and Project Management
will promptly reply to the Owner in writing stating whether or not any of them has
reasonable objection to the persons or entities proposed by the Owner. If the Contractor
or Project Management has an objection to a person or entity proposed by the Owner,
the Owner shall propose another to whom the Contractor and Project Management have
no reasonable objection.
11.0 SAFETY OF PERSONS AND PROPERTY
11.1 The Contractor shall take reasonable precautions for safety of, and shall provide
reasonable protection to prevent damage, injury or loss to:
1 Employees on the Work and other persons who may be affected thereby;
2 The Work and materials and equipment to be incorporated therein, whether
in storage on or off the site, under care, custody, or control of the Contractor
or the Contractor's Subcontractors or Sub - subcontractors;
3 Other property at the site or adjacent thereto, such as trees, shrubs, lawns,
walks, pavements, roadways, structures and utilities not designated for
removal, relocation, or replacement in the course of construction; and
4 Construction or operations by the Owner or other Contractors.
11.2 The Contractor shall give notices and comply with applicable laws, ordinances, rules,
regulations and lawful orders of public authorities bearing on safety of persons or
property or their protection from damage, injury, or loss.
11.3 The Contractor shall erect and maintain, as required by existing conditions and
performance of the Contract, reasonable safeguards for safety and protection, including
posting danger signs and other warnings against hazards, promulgating safety
regulations and notifying owners and users of adjacent sites and utilities.
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11.4 When use or storage of explosives or other hazardous materials or equipment or
unusual methods are necessary for execution of the Work, the Contractor shall exercise
utmost care and carry on such activities under supervision of properly qualified
personnel.
11.5 The Contractor shall promptly remedy damage and loss to property referred to in
Clauses11.1.1- 11.1.4 caused in whole or in part by the Contractor, a Subcontractor, a
Sub - subcontractor, or anyone directly or indirectly employed by any of them, or by
anyone for whose acts they may be liable and for which the Contractor is responsible
under Clauses 11.1.1- 11.1.4, except damage or loss attributable to acts or omissions of
the Owner, Project Management, or Architect or anyone directly or indirectly employed
by any of them, or by anyone for whose acts any of them may be liable, and not
attributable to the fault or negligence of the Contractor.
11.6 The Contractor shall designate a responsible member of the Contractor's organization at
the site whose duty shall be the prevention of accidents. This person shall be the
Contractor's superintendent unless otherwise designated by the Contractor in writing to
the Owner or Project Management.
11.7 The Contractor shall not load or permit any part of the construction or site to be loaded
so as to endanger its safety.
12.0 EMERGENCIES
12.1 In an emergency affecting safety of persons or property, the Contractor shall act, at the
Contractor's discretion, to prevent threatened damage, injury, or loss. Additional
compensation or extension of time claimed by the Contractor on account of an
emergency shall be determined as provided in Paragraph 4.7 and Article 7.
End of Section 00970
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SECTION 00980
CONTRACTOR QUALITY CONTROL PLAN
1.0 RELATED DOCUMENTS
A. Drawings and General Requirements of the Contract, including General and
Supplementary Conditions, and other Division 1 Specification Sections, apply to
this Section.
1.1 SUMMARY
A. This Section includes administrative and procedural requirements for quality
control services.
B. Quality control services include inspections, tests, and related actions, including
reports performed by Contractor, by independent agencies, and by governing
authorities. They do not include contract enforcement activities performed by
Architect.
C. Inspection and testing services are required to verify compliance with
requirements specified or indicated. These services do not relieve Contractor of
responsibility for compliance with Contract Document requirements.
D. Requirements of this Section relate to customized fabrication and installation
procedures, not production of standard products.
1. Specific quality control requirements for individual construction activities
are specified in the Sections that specify those activities. Requirements
in those Sections may also cover production of standard products.
2. Specified inspections, tests, and related actions do not limit Contractor's
quality control procedures that facilitate compliance with Contract
Document requirements.
3. Requirements for Contractor to provide quality control services required
by Owner, or authorities having jurisdiction are not limited by provisions of
this Section.
E. Related Sections: The following Sections contain requirements that are related
to this Section:
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1. Division 1 Section "Cutting and Patching" specifies requirements for
repair and restoration of construction disturbed by inspection and testing
activities.
2. Division 1 Section "Submittals: specifies requirements for development of
a schedule of required tests and inspections.
1.2
1.3
F. The intention of this plan is to create a system of checks and balances that will
minimize delays caused by rework and a lack of planning and maximize
production and insure that the finished product is one that the entire construction
team can pride themselves in. These goals can be achieved by giving the Owner
exactly what he has bought. The Owner will expect no more and through Quality
Assurance, the construction team will provide no less.
PROJECT MANAGEMENT'S DUTIES AND RESPONSIBILITIES
A. The Project Management Representative will monitor all work performed by the
Contractor and assist the Contractor with his /her conformance of the work to the
Contract Drawings and Specifications.
CONTRACTOR'S DUTIES AND RESPONSIBILITIES
A. The Contractor is responsible for the quality of the work performed by his /her
work force on this project as well as the quality of the material, equipment, and
supplies furnished by him /her to be incorporated into the work.
B. The Contractor will provide a Quality Control Plan for approval and designate a
Quality Control Representative who will be on site at all times while the
respective Contractor's work is in progress and will have the authority and
responsibility to accept or reject items of work. The Contractor's Quality Control
Representative may delegate his /her duties but the primary responsibility and
authority will rest on him /her.
C. The Contractor's Quality Control Representative will coordinate the submittal of
all shop drawings, product data and samples to Project Management. Any
submittal that is at variance to the contract requirements must be identified as
such and transmitted to Project Management for submittal and approval by the
Owner. No work requiring submittal of a shop drawing, product data or sample
shall commence until the submittal has been reviewed and approved by Project
Management.
D. The Contractor will bear the responsibility of scheduling all required testing and
inspections by the designated material- testing laboratory, in a timely fashion, to
prevent needless cancellations and delays of work activities. Any costs caused
by untimely notification shall be borne by the Contractor.
E. The Contractor's Quality Control Representative will review his /her drawings,
procurement documents and contracts to insure that the technical information
provided and all work performed is in accordance with the latest revisions of the
Contract Drawings and Specifications.
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F. The Contractor's Quality Control Representative will perform an inspection upon
receipt at the site of the work of all materials, equipment and supplies including
those furnished to him /her by the Owner. Notes from this inspection will be filled
out on the appropriate form and included with the Contractor Daily Quality
Control Report. Items which are damaged or not in conformance with the
respective submittals, quality standards, contract drawings, and specifications
shall be brought to the attention of Monroe County representative on site and
then will be identified and segregated from accepted items. Items thus identified
will not be incorporated into the work until corrective action acceptable to Project
Management is completed. Items determined unsalvageable will be removed
from the job site. These items shall be noted as deficient in the applicable
section of the Contractor Daily Quality Control Report.
G. The Contractor's Quality Control Representative shall be required to attend
periodic scheduled Quality Control meetings at the discretion of Monroe County
Project Management
1.4 INSPECTION AND TESTING
A. The Contractor shall be responsible to secure, provide, and pay for all
inspections, test, and other quality - control services specified and required by the
contract or governing authorities. Costs for these services are included in the
Contract Sum. Any reference in the Contract Documents, Drawings, Front End
Documents or Technical Specifications indicating the Owner is responsible to
secure and pay for testing shall be disregarded and rendered null and void.
Where individual Sections specifically indicate that certain inspections,
tests, and other quality - control services are the Contractor's responsibility,
the Contractor shall employ and pay a qualified independent testing
agency to perform quality - control services. Costs for these services are
included in the Contract Sum.
a. Where the Owner has engaged a testing agency for testing and
inspecting part of the Work, and the Contractor is also required to
engage an entity for the same or related element, the Contractor
shall not employ the entity engaged by the Owner, unless agreed
to in writing by the Owner.
B. Re- testing: The Contractor is responsible for re- testing where results of
inspections, tests, or other quality - control services prove unsatisfactory and
indicate noncompliance with Contract Document requirements, regardless of
whether the original test was Contractor's responsibility.
The cost of re- testing construction, revised or replaced by the Contractor,
is the Contractor's responsibility where required tests performed on
original construction indicated noncompliance with Contract Document
requirements.
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C. Associated Services: Cooperate with agencies performing required inspections,
tests, and similar services, and provide reasonable auxiliary services as
requested. Notify the agency sufficiently in advance of operations to permit
assignment of personnel. Auxiliary services required include, but are not limited
to, the following:
1. Provide access to the Work.
2. Furnish incidental labor and facilities necessary to facilitate inspections
and tests.
3. Take adequate quantities of representative samples of materials that
require testing or assist the agency in taking samples.
4. Provide facilities for storage and curing of test samples.
5. Deliver samples to testing laboratories.
6. Provide the agency with a preliminary design mix proposed for use for
materials mixes that require control by the testing agency.
7. Provide security and protection of samples and test equipment at the
Project Site.
D. Duties of the Testing Agency: The independent agency engaged to perform
inspections, sampling, and testing of materials and construction specified in
individual Sections shall cooperate with the Architect and the Contractor in
performance of the agency's duties. The testing agency shall provide qualified
personnel to perform required inspections and tests.
1. The agency shall notify the Project Management and the Contractor
promptly of irregularities or deficiencies observed in the Work during
performance of its services.
2. The agency is not authorized to release, revoke, alter, or enlarge
requirements of the Contract Documents or approve or accept any portion
of the Work.
3. The agency shall not perform any duties of the Contractor.
E. The Contractor will provide personnel and equipment to perform the operational
tests and check -out of the equipment, facilities or equipment constructed,
fabricated or installed under this Contract. The Project Management
Superintendent will coordinate and witness all such tests. Notification should be
given at least ten (10) days in advance of the scheduled tests.
F. Project Management will coordinate and attend all final inspections of the work.
Prior to requesting a final inspection, all tests for the equipment and systems
must be completed.
See Section 01700 (Contract Closeout) for contract closeout.
G. Unless the Contractor is responsible for this service, the independent testing
agency shall submit a certified written report, in duplicate, of each inspection,
test, or similar service to Project Management. If the Contractor is responsible
for the service, submit a certified written report, in duplicate, of each inspection,
test, or similar service through the Contractor.
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1. Submit additional copies of each written report directly to the governing
authority, when the authority so directs.
2. Report Data: Written reports of each inspection, test, or similar service
include, but are not limited to, the following:
a. Date of issue.
b. Project title and number.
C. Name, address, and telephone number of testing agency.
d. Dates and locations of samples and tests or inspections.
e. Names of individuals making the inspection or test.
f. Designation of the Work and test method.
g. Identification of product and Specification Section.
h. Complete inspection or test data.
I. Test results and an interpretation of test results.
j. Ambient conditions at the time of sample taking and testing.
k. Comments or professional opinion on whether inspected or tested
Work complies with Contract Document requirements.
I. Name and signature of laboratory inspector.
M. Recommendation on re- testing.
F. Qualifications for Service Agencies: Engage inspection and testing service
agencies, including independent testing laboratories, that are pre - qualified as
complying with the American Council of Independent Laboratories"
Recommended Requirements for Independent Laboratory Qualification" and that
specialize in the types of inspections and tests to be performed.
Each independent inspection and testing agency engaged on the Project
shall be authorized by authorities having jurisdiction to operate in the
state where the Project is located.
G. General: Upon completion of inspection, testing, sample taking and similar
services, the Contractor is to:
1. Repair damaged construction and restore substrates and finishes.
Comply with Contract Document requirements for Division 1 Section
"Cutting and Patching ".
2. Protect construction exposed by or for quality - control service activities,
and protect repaired construction.
3. Repair and protection is Contractor's responsibility, regardless of the
assignment of responsibility for inspection, testing, or similar services.
1.5 INSPECTION PLAN
The contractor will utilize a multi -point inspection plan for each separate feature
of work to be performed under this Contract, i.e., work described by each division
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of the technical provision section of the contract specifications. This plan will
consist of, but not be limited to the following:
Preparatory Inspection —Prior to commencing the work, the Contractor's
Quality Control Representative will meet with Project Management's
representative and check the following items at a minimum for
conformance:
(a) Approval of shop drawings and submittals.
(b) Approval of inspection and test reports of materials and equipment
to be utilized.
(c) Completion of previous operations of preliminary work.
(d) Availability of materials and equipment required.
(e) Potential utility outages.
(f) Any other preparatory steps dependent upon the particular
operation.
(g) Quality standards.
(h) Safety or environmental precautions to be observed. (Phase
Hazard)
Note: Project Management will record the minutes to this inspection meeting and
distribute accordingly.
2. Initial Inspection —Upon completion of a representative sample of a given
feature of the work, the Contractor's Quality Control Representative will
meet with Project Management's representative and check the following
items at a minimum for conformance:
(a) Workmanship to established quality standards.
(b) Conformance to contract drawings and specifications.
(c) Construction methods, equipment, and tools utilized.
(d) Materials and articles utilized.
(e) Adequacy of testing methods.
(f) Adequacy of shop drawings.
(g) Adequacy of safety or environmental precautions.
Note: Project Management will record the minutes to this inspection meeting and distribute
accordingly.
3. Follow -up Inspections —The Contractor's Quality Control Representative
will inspect the work daily to assure the continuing conformance of the
work to the workmanship standards established during the preparatory
and initial inspections.
Additionally, as a part of the follow -up inspection, sign -off sheets will be utilized
as often as possible. The intent of these sheets is to achieve concurrence from
other trade contractors and responsible parties that ensuing work can indeed
commence over underlying work. This will prevent oversights and omissions
which could elevate costs. Sign -off sheets shall be used for, but not be limited
to, concrete, drywall, ceilings, painting, roofing substrates, and flooring. These
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reports are to be generated by the Contractor and submitted to Project
Management Superintendent for approval prior to the start -up of work.
Failure to generate a sign -off sheet or to attain proper signatures prior to
covering up underlying work may affect payment for that piece of work if ensuing
problems are detected or not. This disciplinary action shall be carried out via the
Nonconformance Report. (See Section 1.6.13 of this plan.)
Note: The Contractor shall be responsible to record these inspections and all other
project related activities encountered throughout the day on the Contractor Daily
Quality Control Report.
4. Completion Inspections —Upon completion of a given feature of the work,
the Contractor's Quality Control Representative will meet with the Project
Management Superintendent, if he /she so desires to attend, to perform
an inspection of the completed work. Nonconforming items will be
identified and corrected prior to commencement of the next operation.
Note: The Contractor shall conduct and report corrections of this inspection which shall
be a required submittal.
5. Follow -On Inspections —Upon execution of the Contractor's completion
inspection in elements of the work which result in concealment; such as,
ceiling and drywall installations, the Contractor shall schedule and
conduct multi -trade or singular inspections prior to covering installation.
Note: Project Management will record the minutes to this inspection meeting.
6. Pre -Final Inspection —Upon substantial completion of the project work
Project Management shall coordinate and conduct a universal inspection
of all areas and elements of the work. The Architect/Engineer may be
represented if he /she so desires. This inspection shall be completed at
least (15) fifteen days prior to the final substantial completion inspection
which shall be conducted by Project Management. All deficiencies and
incomplete work should be completed prior to the final substantial
completion inspection.
1.6 REPORTING
Maintaining accurate and retrievable records is extremely important in the Quality Assurance
Program. These records will act as a main source of information in the present and in the future
for the entire Project Management team. The main report that will be utilized to provide this
information is the Daily Quality Control Report. Nonconformance Reports may also be issued.
A. DAILY QUALITY CONTROL REPORT
The Daily Quality Control Report shall be used to document the summary of daily
inspection activities performed by the Contractor's designated Quality Control
Representative. It shall include any of the steps of inspection that are performed
that day, all test monitoring, and any rework of nonconforming items. The daily
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Quality Control Report section of the Daily Superintendent's Report will be
routinely used for daily reporting requirements. When the magnitude or
complexity necessitates such, a more separate and comprehensive form will be
used. Reference Contractor's Daily Report, and as needed Contractor Daily
Quality Control Report, Section 01385.
B. NONCONFORMANCE REPORT
Nonconformance Reports will be issued for work that is found to be in
nonconformance with the contract documents or the referenced quality
standards. The report will be issued by Project Management.
It is not the intent to routinely and repeatedly issue nonconformance reports, but
to issue them only after normal enforcement standards have been exhausted, or
if the work performed is a detriment to the project.
A copy of the Nonconformance Report will be forwarded to the Site Project
Manager for his /her information and /or action. It should also be included in the
Contractor's Daily Quality Report package for general review.
Nonconformance Reports will be signed off once the deficient item or items have
adequately been corrected. This will be done by the issuing Superintendent and
Project Manager. These sign -offs will be included with a corresponding corrective
action taken. Significant nonconformance needs to be addressed to prevent
recurrence. The signed -off report will also be submitted for review.
Work activities affected by a Nonconformance Report will proportionally counter -
affect payments. Whether that be partial or full retainage will be left up to the
discretion of Project Management.
1.6 AUDITS
A. Project Management may choose at its option to perform Contractor audits of
their Contractor Quality Control Plan at any time. Reports of these audit results
will be forwarded to the Project Manager for his /her action. Any action items
noted during an audit for the Contractor will be followed up and documented to
insure compliance and avoid recurrence.
End of Section 00980
CONTRACTOR QUALITY CONTROL PLAN
00980- Page 125 of 212
Packet Pg. 2349
P.3.a
Habitat for Humanity Building Demolition
SECTION 01015
CONTRACTOR'S USE OF PREMISES
PART 1 — GENERAL
1.1 DESCRIPTION
A. Work included:
This Section applies to situations in which the Contractor or his representatives
including, but not necessarily limited to, suppliers, subcontractors, employees, and field
engineers, enter upon Owner's property.
Related work:
Documents affecting work of this Section include, but are not limited to, General
Conditions, Supplementary Conditions, and Sections in Division 1 of these
Specifications.
1.2 QUALITY ASSURANCE
A. Promptly upon award of the Contract, notify all pertinent personnel regarding
requirements of this Section.
Require all personnel who will enter upon the Owner's property certify their awareness of
and familiarity with requirements of this Section.
1.3 SUBMITTALS
Maintain an accurate record of names and identification of all persons entering upon
Owner's property in connection with Work of this Contract, including times of entering
and times of leaving, and submit a copy of the record to Owner daily.
1.4 TRANSPORTATION FACILITIES
A. Provide adequate protection for curbs and sidewalks over which trucks and
equipment pass to reach job site.
Contractor's vehicles:
1. Require Contractor's vehicles, vehicles belonging to employees of
Contractor, and all other vehicles entering upon Owner's property in
performance of Work of Contract, to use only the Access Route approved
in advance by Owner.
Do not permit such vehicles to park on any street or other area of Owner's property
except in the area approved by Owner as "Contractor's Parking Area."
CONTRACTOR'S USE OF PREMISES
01015- Page 126 of 212
Packet Pg. 2350
P.3.a
Habitat for Humanity Building Demolition
1.5 SECURITY
A. Restrict access of all persons entering upon the Owner's property in connection
with work to the Access Route and to actual site of the work.
End of Section 01015
CONTRACTOR'S USE OF PREMISES
01015- Page 127 of 212
Packet Pg. 2351
P.3.a
Habitat for Humanity Building Demolition
SECTION 01027
APPLICATION FOR PAYMENT
1. SUMMARY
This section provides procedures for preparation and submittal of Applications for
Payment.
2. FORMAT
The Application for Payment including the Continuation Sheet is the required format for
submitting invoices. A copy of these forms is included in this section. The Owner
reserves the right to modify the format to better suit his internal accounting system.
3. SUBMITTAL PROCEDURES
A. The initial Application for Payment will not be processed until the Contractor's
Construction Schedule, Schedule of Values, and the initial Submittal
Schedule have been received, reviewed, and approved by Project
Management.
B. Submit an updated Construction Schedule and Submittal Schedule and a Partial
Release of Lien with each Application for Payment.
C. Payment shall be made according to the Local Government Prompt Payment
Act, Sec. 218.70 et seq., Florida Statutes.
D. Monroe County makes every effort to meet the payment schedule. It is requested
that the contractor not make any calls to any County office inquiring about
payment until the twentieth (20th) day after submission of the pay request.
4. MONTHLY PAY REQUEST PROCEDURE
A. Project Management to review as- builts as to current additions, corrections, etc.,
prior to monthly approval to ensure as- builts are current.
5. FINAL PAY PROCEDURE
A. To help expedite the final payment, it is necessary for Project Management to
have a correct and complete package of documents twenty (20) days in advance
of requested pay date.
B. A minimum of ten (10) working days is required from receipt of correct
documents for Project Management to obtain necessary signatures and submit
project for Final Payment. Contractor shall submit all required forms and
releases to Project Management. The following documents (samples attached)
are required for Final Payment:
(1) Application and Certificate for Payment
(2) Continuation Sheet
APPLICATION FOR PAYMENT
01027 -Page 128 of 212
Packet Pg. 2352
P.3.a
Habitat for Humanity Building Demolition
(3) Certificate of Substantial Completion
(4) Contractor's Affidavit of Debts and Claims
(5) Contractor's Affidavit of Release of Liens
(6) Final Release of Lien
Also, all warranties and guarantees required by Contract, "As- Built" drawings, including
red -lined site plan, submittal documents, certification that all utility bills (i.e., electric,
local water) have been paid, and a complete list of subcontractors with addresses and
phone numbers must be submitted prior to final payment in both bound paper and
electronic PDF form on CD /DVD.
C. It is the Contractor's responsibility to ensure the completeness of the Final Pay
Package. Incompleteness will result in delay of Final Pay. Final Pay Requests
will not be processed until all the required documents are received by Monroe
County Project Management. Final Pay Request must be submitted no later than
thirty (30) days after final project completion and acceptance.
6. SUBSTANTIATING DATA
A. When the Owner's Representative requires substantiating information, submit
data justifying dollar amounts in question.
B. Provide one (1) copy of data with cover letter for each copy of submittal. Indicate
Application number, date, line item by number and description.
APPLICATION FOR PAYMENT
01027 -Page 129 of 212
Packet Pg. 2353
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P.3.a
Habitat for Humanity Building Demolition
MONROE COUNTY /ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
TO CONTRACTOR:
The Contract is changed as follows:
CHANGE ORDER NO:
INITIATION DATE:
CONTRACT DATE:
The original (Contract Sum) (Guaranteed Maximum Price) ................... ..............................$
Net change by previously authorized Change Orders .......................... ..............................$
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ..................$
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order .................$
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is .............$
The Contract Time will be (increased) (decreased) (unchanged) by ....... ...............................
The date of Substantial Completion as of the date of this Change Order is .............................
Detailed description of change order and justification:
This change Order is % of the original contract price.
Not valid until signed by Owner, Architect (if applicable), and Contractor
ARCHITECT:
CONTRACTOR:
DIRECTOR PROJECT MANAGEMENT:
SR. DIRECTOR ENG /PW:
COUNTY /DEPUTY ADMINISTRATOR
Date
Date
Date
Date
Date
APPLICATION FOR PAYMENT
01027 -Page 132 of 212
Packet Pg. 2356
P.3.a
Habitat for Humanity Building Demolition
Change Order Attachment per Ordinance No. 024 -2015
• Change Order was not included in the original contract specifications. Yes ❑ No ❑
m
If yes, explanation: r
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• Change Order was included in the original specifications. Yes ❑ No ❑
x
If yes, explanation of increase in price: ° 0
0
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• Change Order exceeds $50,000 or 5% of contract price (whichever is greater) Yes ❑ No ❑ M
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑ No ❑
Should a claim under the applicable professional liability policy be made? Yes ❑ No ❑
Explain:
APPLICATION FOR PAYMENT
01027 -Page 133 of 212
Packet Pg. 2357
P.3.a
Habitat for Humanity Building Demolition
CERTIFICATE OF SUBSTANTIAL COMPLETION
PROJECT:
(Name and address)
TO OWNER:
(Name and address)
DATE OF ISSUANCE:
PROJECT OR DESIGNATED PORTION SHALL INCLUDE:
The Work performed under this Contract has been reviewed and found, to the Project Manager's best
knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in
the progress of the Work when the Work or designated portion thereof is sufficiently complete in
accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended
use. The date of Substantial Completion of the Project or portion thereof designated above is hereby
established as:
which is also the date of commencement of applicable warranties required by the Contract Documents,
except as stated below:
A list of items to be completed or corrected is attached hereto. The failure to include any items on such
list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract
Documents.
INSPECTOR BY DATE
(if used)
CONTRACT FOR:
CONTRACT DATE:
TO CONTRACTOR:
(Name and address)
The Contractor will complete or correct the Work on the list of items attached hereto within the above date
of Substantial Completion.
CONTRACTOR BY DATE
The Owner accepts the Work or designated portion thereof as substantially complete and will assume full
possession thereof at (time), on
(date).
OWNER
BY
DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to
the Work and insurance shall be as follows:
Note - Owners and Contractors legal and insurance counsel should determine and review insurance requirements
and coverage.
APPLICATION FOR PAYMENT 01027 -Page 134 of 212
Packet Pg. 2358
P.3.a
Habitat for Humanity Building Demolition
CONTRACTOR'S AFFIDAVIT OF PAYMENT OF DEBTS AND CLAIMS
TO OWNER:
(Name and address)
PROJECT:
(Name and address)
CONTRACT FOR:
CONTRACT DATE:
State of
County of
The undersigned, pursuant to Article 9 of the General Conditions of the Contract for Construction, hereby certifies
that, except as listed below, he /she has paid in full or has otherwise satisfied all obligations for all materials and
equipment furnished, for all work, labor, and services performed, and for all known indebtedness and claims against
the Contractor for damages arising in any manner in connection with the performance of the Contract referenced
above for which the Owner or his property might in any way be held responsible.
EXCEPTIONS: (If none, write "None ". If required by the Owner, the Contractor shall furnish bond satisfactory to the
Owner for each exception).
SUPPORTING DOCUMENTS ATTACHED
HERETO:
Consent of Surety to Final Payment.
Whenever Surety is involved, Consent
of Surety is required. AIA DOCUMENT
G707, CONSENT OF SURETY, may be
used for this purpose. Indicate
attachment: yes ( ) no ( )
The following supporting documents should be
attached hereto:
Contractor's Release or Waiver of Liens,
conditional upon receipt of final
payment.
2. Separate Releases or Waivers of Liens
from Subcontractors and material and
equipment suppliers, to the extent
required by the Owner, accompanied by
a list thereof.
3. Contractor's Affidavit or Release of
Liens.
CONTRACTOR
Address
(Signature of authorized representative)
(Printed Name and Title)
The foregoing instrument was acknowledged
before me this day of 20_,
by
Who is ( ) personally known to me or ( )
produced a driver's license as identification.
NOTARY PUBLIC, STATE OF FLORIDA
Print, type of stamp commissioned name of notary
My Commission Expires:
(SEAL)
APPLICATION FOR PAYMENT
01027 -Page 135 of 212
Packet Pg. 2359
P.3.a
Habitat for Humanity Building Demolition
CONTRACTOR'S AFFIDAVIT OF RELEASE OF LIENS
TO OWNER:
(Name and address)
PROJECT:
(Name and address)
CONTRACT FOR:
CONTRACT DATED:
State of
County of
The undersigned hereby certifies that to the best of the undersigned's knowledge, information
and belief, except as listed below, the Releases or Waivers of Lien attached hereto include the
Contractor, all Subcontractors, all suppliers of materials and equipment, and all performers of
Work, labor or services who have or may have liens or encumbrances or the right to assert liens
or encumbrances against any property of the Owner arising in any manner out of the
performance of the Contract referenced above.
EXCEPTIONS:
SUPPORTING DOCUMENTS ATTACHED
HERETO:
1. Contractor's Release or Waiver of Liens,
conditional upon receipt of final payment.
2. Separate Releases or Waivers of Liens from
Subcontractors and material and equipment
suppliers, to the extent required by the
Owner, accompanied by a list thereof.
CONTRACTOR:
Address
(Signature of authorized representative)
(Printed name and Title)
Print, type of stamp commissioned name of notary
My Commission Expires:
(SEAL)
APPLICATION FOR PAYMENT
The foregoing instrument was acknowledged
before me this day of 20_,
by
Who is ( ) personally known to me or ( )
produced a driver's license as identification.
NOTARY PUBLIC, STATE OF FLORIDA
01027 -Page 136 of 212
Packet Pg. 2360
P.3.a
Habitat for Humanity Building Demolition
MONROE COUNTY
FINAL RELEASE OF LIEN
KNOW ALL MEN BY THESE PRESENTS, that
for and consideration of the sum of
paid to
Dollars ($ )
by Monroe County, Florida receipt of which is hereby acknowledged, do(es) hereby release and
quitclaim to Monroe County, Florida, the Owner, its successors or assigns, all liens, lien rights,
claims or demands of any kind whatsoever which
has (have) or might have against the property, building, and /or improvements, on account of
labor performed, material furnished, and /or for any incidental expense for the construction of
thereon or in otherwise improving said property situated as above described.
IN WITNESS WHEREOF THIS day of ' 20 .
The foregoing instrument was acknowledged
before me this day of 20_,
by
(Name of Company) Who is ( ) personally known to me or ( )
produced a driver's license as identification.
(Signature of authorized representative)
NOTARY PUBLIC, STATE OF FLORIDA
(Printed name and Title)
Print, type of stamp commissioned name of notary
Witness My Commission Expires:
Witness
(SEAL)
APPLICATION FOR PAYMENT
01027 -Page 137 of 212
Packet Pg. 2361
P.3.a
Habitat for Humanity Building Demolition
MONROE COUNTY
AFFIDAVIT AND PARTIAL RELEASE OF LIEN
APPLICATION NO.: PERIOD ENDING DATE: APPLICATION DATE:
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, for and in consideration of the
payment of the sum $ , to be paid to the undersigned, hereby releases,
acquits, satisfies and forever discharges, MONROE COUNTY, OWNER, their successors and
assigns from all suits, causes of action, liens, lien rights, claims or demands of any kind
whatsoever, to the extent of the payment to date on account of the furnishing of labor, material
or services for the improvement of the following described property:
As part of this PARTIAL RELEASE, THAT UNDERSIGNED HEREBY CERTIFIES the following:
THAT the contract of the undersigned, as adjusted by all increases and decreases, is in the
amount of $ as of the date of the Partial Release and the undersigned has
received
$ as payment on the adjusted contract amount as of the date of this Partial
Release.
THAT all supplies of labor, material or services furnished to, or for the benefit of the
undersigned for improvement to the subject property have been paid in full. Any and all
suppliers of labor, material or services for improvement to the subject property, who have not
been paid in full are listed below with the amount owing each, claimed by each and the reason
for non payment: (If none, write "NONE ")
CLAIMANT AMOUNT DUE AMOUNT CLAIMED REASON FOR NONPAYMENT
THAT all taxes imposed by all government agencies have been paid and discharged.
THAT all funds have been collected for FICA and withholding taxes have been properly
deposited with appropriate agencies or paid to the government as required by law.
THAT the undersigned has no other claims for money against the OWNER other than those
Subcontractors' /Suppliers' amounts remaining due and owing on the adjusted contract balance
as reflected above.
THAT the undersigned further certifies that if there is a Guarantee, Warranty or Maintenance
Agreement in connection with the labor and material furnished by it, that this payment and
PARTIAL RELEASE shall not release the undersigned from any obligations under such
Guarantee, Warranty, or Maintenance Agreement.
WITNESS MY HAND THIS day of 20
Witness Name of Company
Witness Signature, Title
APPLICATION FOR PAYMENT 01027 -Page 138 of 212
Packet Pg. 2362
P.3.a
Habitat for Humanity Building Demolition
SECTION 01030
ALTERNATES
PART 1 —GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and
Supplementary Conditions and other Division -1 Specification Sections, apply to
this Section.
1.2 SUMMARY
A. This Section specifies administrative and procedural requirements for Alternates.
B. Definition: An alternate is an amount proposed by Proposer and stated on the
Proposal Form for certain construction activities defined in the Proposal
Requirements that may be added to or deducted from Base Proposal amount if
the Owner decides to accept a corresponding change in either the installation or
methods described in Contract Documents.
C. Coordination: Coordinate related Work and modify or adjust adjacent Work as
necessary to ensure that Work affected by each accepted Alternate is complete
and fully integrated into the project.
D. Notification: Immediately following the award of the Contract, prepare and
distribute to each party involved, notification of the status of each Alternate.
Indicate whether Alternates have been accepted, rejected or deferred for
consideration at a later date. Include a complete description of negotiated
modifications to Alternates.
Include as part of each Alternate, miscellaneous devices, accessory
objects and similar items incidental to or required for a complete
installation whether or not mentioned as part of the Alternate.
End of Section 01030
APPLICATION FOR PAYMENT
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SECTION 01040
PROJECT COORDINATION
PART I — GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of Contract, including General and
Supplementary Conditions and other Division 1 Specification Sections, apply to
this Section.
1.2 SUMMARY
A. This Section specifies administrative and supervisory requirements of the
Contractor necessary for Project coordination including, but not necessarily
limited to:
1. Coordination.
2. Administrative and supervisory personnel.
3. General installation provisions.
4. Cleaning and protection.
B. Field engineering is included in Section 01050 "Field Engineering ".
C. Progress meetings, coordination meetings, and pre - installation conferences are
included in Section 01200 "Project Meetings ".
D. Requirements for the Contractor's Construction Schedule are included in Section
01301 "Submittals ".
1.3 COORDINATION
A. Coordination: Coordinate construction activities included under various Sections
of these Specifications to assure efficient and orderly installation of each part of
the Work. Coordinate construction operations included under different Sections
of the Specifications that are dependent upon each other for proper installation,
connection, and operation.
1. Where installation of one part of the Work is dependent on installation of
other components, either before or after its own installation, schedule
construction activities in the sequence required to obtain the best results.
2. Where availability of space is limited, coordinate installation of different
components to assure maximum accessibility for required maintenance,
service and repair.
3. Make adequate provisions to accommodate items scheduled for later
installation.
PROJECT COORDINATION
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B. Where necessary, prepare memoranda for distribution to each party involved
outlining special procedures required for coordination. Include items as required
notices, reports, and attendance at meetings.
1. Prepare similar memoranda for the Owner and separate Contractors
where coordination of their work is required.
C. Administrative Procedures: Coordinate scheduling and timing of required
administrative procedures with other construction activities to avoid conflicts and
ensure orderly progress of the Work. Such administrative activities include, but
are not limited to, the following:
1. Preparation of schedules.
2. Installation and removal of temporary facilities.
3. Delivery and processing of submittals.
4. Progress meetings.
5. Project Close -out activities.
D. Conservation: Coordinate construction activities to ensure that operations are
carried out with consideration given to conservation of energy, water, and
materials.
1. Salvage materials and equipment involved in performance of, but not actually
incorporated in, the Work. Refer to other sections for disposition of salvaged
materials that are designated as Owner's property.
1.4 SUBMITTALS
A. Coordination Drawings: Prepare and submit coordination Drawings where close
and careful coordination is required for installation of products and materials
fabricated off -site by separate entities, and where limited space availability
necessitates maximum utilization of space for efficient installation of different
components.
1. Show the interrelationship of components shown on separate Shop
Drawings.
2. Indicate required installation sequences.
3. Comply with requirements contained in Section 01301 "Submittals ".
B. Staff Names: Within fifteen (15) days of Notice to Proceed, submit a list of the
Contractor's principal staff assignments, including the Superintendent and other
personnel in attendance at the site; identify individuals, their duties and
responsibilities; list their addresses and telephone numbers.
1. Post copies of the list in the Project meeting room, the temporary field
office, and at each temporary telephone.
PART 2 — PRODUCTS (Not Applicable)
PROJECT COORDINATION
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PART 3 — EXECUTION
3.1 GENERAL INSTALLATION PROVISIONS
Inspection of Conditions: Require the Installer of each major component to inspect both the
substrate and conditions under which Work is to be performed. Do not proceed until
unsatisfactory conditions have been corrected in an acceptable manner.
Manufacturer's Instructions: Comply with manufacturer's installation instructions and
recommendations, to the extent that those instructions and recommendations are more explicit
or stringent than requirements contained in Contract Documents.
Inspect materials or equipment immediately upon delivery and again prior to installation. Reject
damaged and defective items.
Provide attachment and connection devices and methods necessary for security Work. Secure
Work true to line and level. Allow for expansion and building movement.
Visual Effects: Provide uniform joint widths in exposed Work. Arrange joints in exposed Work
to obtain the best visual effect. Refer questionable choices to Project Management for final
decision.
Recheck measurements and dimensions, before starting each installation
Install each component during weather conditions and Project status that will ensure the best
possible results. Isolate each part of the completed construction from incompatible material as
necessary to prevent deterioration.
Coordinate temporary enclosures with required inspections and tests, to minimize the necessity
of uncovering completed construction for that purpose.
Mounting Heights: Where mounting heights are not indicated, install individual components at
standard mounting heights recognized within the industry for the particular application indicated.
Refer questionable mounting height decisions to Project Management for final decision.
3.2 CLEANING AND PROTECTIONS
A. During handling and installation, clean and protect construction in progress and
adjoining materials in place. Apply protective covering where required to ensure
protection from damage or deterioration at Substantial Completion.
B. Clean and maintain completed construction as frequently as necessary through
the remainder of the construction period. Adjust and lubricate operable
components to ensure operability without damaging effects.
C. Limiting Exposures: Supervise construction activities to ensure that no part of
the construction completed or in progress, is subject to harmful, dangerous,
damaging, or otherwise deleterious exposure during the construction period.
Where applicable, such exposures include, but are not limited to, the following:
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LIMITING EXPOSURES
1. Excessive static or dynamic loading
2. Excessive internal or external pressures
3. Excessively high or low temperatures
4. Thermal shock
5. Excessively high or low humidity
6. Air contamination or pollution
7. Water
8. Solvents
9. Chemicals
10. Light
11. Radiation
12. Puncture
13. Abrasion
14.
Heavy traffic
15.
Soiling, staining and corrosion
16.
Bacteria
17.
Rodent and insect infestation
18.
Combustion
19.
Electrical current
20. High speed operation
21. Improper lubrication
22. Unusual wear or other misuse
23. Contract between incompatible materials
24. Destructive testing
25. Misalignment
26. Excessive weathering
27. Unprotected storage
28. Improper shipping or handling
29. Theft
30. Vandalism
End of Section 01040
PROJECT COORDINATION
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SECTION 01045
CUTTING AND PATCHING
PART 1 - GENERAL
1.1. RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and
Supplementary Conditions and other Division 1 Specification Sections, apply to
this Section.
1.2 SUMMARY
A. This Section includes administrative and procedural requirements of the
Contractor for cutting and patching.
B. Related Sections: The following Sections contain requirements that relate to this
Section:
1. Division 1 Section: "Coordination" for procedures for coordination cutting
and patching with other construction activities.
2. Division 2 Section: "Selective Demolition" for demolition of selected
portions of the building for alterations.
3. Refer to other Sections for specific requirements and limitations
applicable to cutting and patching individual parts of the Work.
a. Requirements of this Section apply to mechanical and electrical
installations.
4. Describe anticipated results in terms of changes to existing construction.
Include changes to structural elements and operating components as well
as changes in the building's appearance and other significant visual
elements.
5. List products to be used and firms or entities that will perform Work.
6. Indicate dates when cutting and patching will be performed.
7. Utilities: List utilities that cutting and patching procedures will disturb or
affect. List utilities that will be relocated and those that will be temporarily
out -of- service. Indicate how long service will be disrupted.
8. Where cutting and patching involves adding reinforcement to structural
elements, submit details and engineering calculations showing integration
of reinforcement with the original structure.
9. Approval by Project Management to proceed with cutting and patching
does not waive Project Management's right to later require complete
removal and replacement of unsatisfactory work.
1.3 NOT USED
CUTTING AND PATCHING
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1.4 QUALITY ASSURANCE
A. Requirements for Structural Work: Do not cut and patch structural elements in a
manner that would change their load- carrying capacity or load- deflection ratio.
Obtain approval of the cutting and patching bid before cutting and
patching the following structural elements:
a. Foundation construction.
b. Bearing and retaining walls.
C. Structural concrete.
d. Structural steel.
e. Lintels.
f. Timber and primary wood framing.
g. Structural decking.
h. Stair systems.
i. Miscellaneous structural metals.
B. Operational Limitations: Do not cut and patch operating elements or related
components in a manner that would result in reducing their capacity to perform
as intended. Do not cut and patch operating elements or related components in
a manner that would result in increased maintenance or decreased operational
life or safety.
Obtain approval of the cutting and patching bid before cutting and
patching the following operating elements or safety related systems.
a. Fire protection systems.
b. Control systems.
C. Communication systems.
d. Electrical wiring systems.
C. Visual Requirements: Do not cut and patch construction exposed on the exterior
or in occupied spaces in a manner that would, in Project Management's opinion,
reduce the building's aesthetic qualities. Do not cut and patch construction in a
manner that would result in visual evidence of cutting and patching. Remove and
replace construction cut and patched in a visually unsatisfactory manner.
If possible retain the original Installer or fabricator to cut and patch the
exposed Work listed below. If it is impossible to engage the original
Installer or fabricator, engage another recognized experienced and
specialized firm.
a. Stonework and stone masonry.
b. Ornamental metal.
CUTTING AND PATCHING
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1.5 WARRANTY
A. Existing Warranties: Replace, patch, and repair material and surfaces cut or
damaged by methods and with materials in such a manner as not to void any
warranties required or existing.
PART 2 - PRODUCTS
2.1 MATERIALS, GENERAL
PART 3 - EXECUTION
3.1 INSPECTION
A. Examine surfaces to be cut and patched and conditions under which cutting and
patching is to be performed before cutting. If unsafe or unsatisfactory conditions
are encountered, take corrective action before proceeding.
1. Before proceeding, meet at the Project Site with parties involved in cutting
and patching, including mechanical and electrical trades. Review areas
of potential interference and conflict. Coordinate procedures and resolve
potential conflicts before proceeding.
3.2 PREPARATION
A. Temporary Support: Provide temporary support of work to be cut.
B. Protection: Protect existing construction during cutting and patching to prevent
damage. Provide protection from adverse weather conditions for portions of the
Project that might be exposed during cutting and patching operations.
C. Avoid interference with use of adjoining areas or interruption of free passage to
adjoining areas.
D. Avoid cutting existing pipe, conduit, or ductwork serving the building but
scheduled to be removed or relocated until provisions have been made to bypass
them.
3.3 PERFORMANCE
A. General: Employ skilled workmen to perform cutting and patching. Proceed with
cutting and patching at the earliest feasible time and complete without delay.
1. Cut existing construction to provide for installation of other components or
performance of other construction activities and the subsequent fitting
and patching required to restore surfaces to their original condition.
B. Cutting: Cut existing construction methods least likely to damage elements
retained or adjoining construction. Where possible, review proposed procedures
with the original Installer; comply with the original Installer's recommendations.
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1. In general, where cutting, use hand or small power tools designed for
sawing or grinding, not hammering and chopping. Cut holes and slots as
small as possible, neatly to size required, and with minimum disturbance
of adjacent surfaces. Temporarily cover openings when not in use.
2. To avoid marring existing finished surfaces, cut or drill from the exposed
or finished side into concealed surfaces.
3. Cut through concrete and masonry using a cutting machine, such as a
Carborundum saw or a diamond -core drill.
4. Comply with requirements of applicable Division 2 Sections where cutting
and patching requires excavating and backfilling.
5. Where services are required to be removed, relocated, or abandoned, by-
pass utility services, such as pipe or conduit, before cutting. Cut -off pipe
or conduit in walls or partitions to be removed. Cap, valve, or plug and
seal the remaining portion of pipe or conduit to prevent entrance of
moisture or other foreign matter after by- passing and cutting.
C. Patching: Patch with durable seams that are as invisible as possible. Comply
with specified tolerances.
1. Where feasible, inspect and test patched areas to demonstrate integrity of
the installation.
2. Restore exposed finishes of patched areas and extend finish restoration
into retained adjoining construction in a manner that will eliminate
evidence of patching and refinishing.
3. Where removing walls or partitions extends one finished area into another
area, patch and repair floor.
3.4 CLEANING
A. Clean areas and spaces where cutting and patching are performed. Completely
remove paint, mortar, oils, putty, and similar items. Thoroughly clean piping,
conduit, and similar features before applying paint or other finishing materials.
Restore damaged piping covering to its original condition.
End of Section 01045
CUTTING AND PATCHING
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SECTION 01050
FIELD ENGINEERING
PART 1- GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and
Supplementary Conditions and other Divisions 1 Specification Sections, apply to
this Section.
1.2 SUMMARY
A. General: This Section specifies administrative and procedural requirements of
the Contractor for field- engineering services including, but not limited to, the
following:
1. Land survey work.
2. Civil- engineering services.
3. Damage surveys.
4. Geotechnical monitoring.
B. Related Sections: The following Sections contain requirements that are related
to this Section:
1. Division 1 Section "Coordination" for procedures for coordinating field
engineering with other construction activities.
2. Division 1 Section "Submittals" for submitting Project record surveys.
3. Division 1 Section "Project Closeout" for submitting final property survey
with Project Record Documents and recording of Owner - accepted
deviations from indicated lines and levels.
1.3 SUBMITTALS
A. Certificates: Submit a certificate signed by the land surveyor or professional
engineer certifying the location and elevation of improvements.
B. Project Record Documents: Submit a record of Work performed and record
survey data as required under provisions of "Submittals" and "Project Closeout"
Sections.
1.4 QUALITY ASSURANCE
A. Surveyor Qualifications: Engage a land surveyor registered in the state where
the Project is located, to perform required land- surveying services.
B. Engineer Qualifications: Engage an engineer of the discipline required, licensed
in the state where the Project is located, to perform required engineering
services.
FIELD ENGINEERING
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PART 2 - PRODUCTS (Not Applicable)
PART 3 - EXECUTION
3.1 EXAMINATION
A. Identification: The Owner will identify existing control points and property
line corner stakes.
B. Verify layout information shown on the Drawings, in relation to the property
survey and existing benchmarks, before proceeding to lay out the Work. Locate
and protect existing benchmarks and control points. Preserve permanent
reference points during construction.
1. Do not change or relocate benchmarks or control points without prior
written approval. Promptly report lost or destroyed reference points or
requirements to relocate reference points because of necessary changes
in grades or locations.
2. Promptly replace lost or destroyed Project control points. Base
replacements on the original survey control points.
C. Establish and maintain a minimum of two (2) permanent benchmarks on the site,
referenced to data established by survey control points.
1. Record benchmark locations, with horizontal and vertical data, on Project
Record Documents.
D. Existing Utilities and Equipment: The existence and location of underground and
other utilities and construction indicated as existing are not guaranteed. Before
beginning site work, investigate and verify the existence and location of
underground utilities and other construction.
1. Prior to construction, verify the location and invert elevation at points of
connection of sanitary, sewer, storm sewer, and water - service piping.
3.2 PERFORMANCE
A. Work from lines and levels established by the property survey. Establish
benchmarks and markers to set lines and levels at each story of construction and
elsewhere as needed to locate each element of the Project. Calculate and
measure required dimensions within indicated or recognized tolerances. Do not
scale Drawings to determine dimensions.
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1. Advise entities engaged in construction activities of marked lines and
levels provided for their use.
2. As construction proceeds, check every major element for line, level, and
plumb.
B. Surveyor's Log: Maintain a surveyor's log of control and other survey work.
Make this log available for reference.
1. Record deviations from required lines and levels, and advise Project
Management when deviations that exceed indicated or recognized
tolerances are detected. On Project Record Drawings, record deviations
that are accepted and not corrected.
2. On completion of foundation walls, major site improvements, and other
work requiring field- engineering services, prepare a certified survey
showing dimensions, locations, angles, and elevations of construction
and site work.
C. Site Improvements: Locate and lay out site improvements, including pavements,
stakes for grading, fill and topsoil placement, utility slopes, and invert elevations.
D. Building Lines and Levels: Locate and lay out batter boards for structures,
building foundations, column grids and locations, floor levels, and control lines
and levels required for mechanical electrical work.
E. Existing Utilities: Furnish information necessary to adjust, move, or relocate
existing structures, utility poles, lines, services, or other appurtenances located in
or affected by construction. Coordinate with local authorities having jurisdiction.
End of Section 01050
FIELD ENGINEERING
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SECTION 01200
PROJECT MEETINGS
PART 1 - GENERAL
SUMMARY
A. Section includes:
1. Pre - Construction Meetings
2. Periodic Progress Meetings
3. Concrete Pre -Pour Meetings
4. Safety Meetings
5. Critical Lift Meetings
6. Quality Control Meetings
2. PROJECT MANAGEMENT'S RESPONSIBILITY
A. Project Management shall schedule and administer pre- construction meeting,
periodic progress meetings, Concrete Pre -Pour Meetings, Critical Lift Meetings,
Quality Control Meetings and specially called meetings throughout progress of
the Work.
1. Prepare agenda for meetings.
2. Provide notice of each meeting twenty -four (24) hours in advance of
meeting date, or provide as much advance notice as possible.
3. Make physical arrangements for meetings.
4. Preside at meetings.
5. Record the minutes; include significant proceedings and decisions.
6. Reproduce and distribute copies of minutes.
a. To participants in the meeting.
b. To parties affected by decisions made at the meeting.
C. To Project Management staff as needed.
C. The Architect and the Owner's Representative may attend meetings to ascertain that the
Work is expedited consistent with the Contract Documents and construction schedules.
3. CONTRACTOR'S RESPONSIBILITY
A. Representatives of the Contractors, subcontractors and suppliers attending
meetings shall be qualified and authorized to act on behalf of the entity each
represents.
B. The Contractor shall schedule and administer Safety Meetings.
1. Prepare agenda for meetings.
2. Provide notice of each meeting twenty -four (24) in advance of meeting
date, or provide as much advance notice as possible.
3. Make physical arrangements for meetings.
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4. Preside at meetings.
5. Record the minutes; include significant proceedings and decisions.
6. Reproduce and distribute copies of minutes.
a. To participants in the meeting.
b. To parties affected by decisions made at the meeting.
C. To Project Management staff as needed.
PRE - CONSTRUCTION MEETING
Location: A central site designated by Project Management.
Attendance:
1. Monroe County Project Management designee.
2. The Architect and his professional consultants (as required).
3. The Contractor's Superintendent.
4. Major subcontractors.
5. Major suppliers.
6. Others as appropriate.
Suggested Agenda:
1. Distribution and discussion of:
a. List of major subcontractors and suppliers.
b. Projected Construction Schedules.
2. Critical Work sequencing.
3. Major equipment deliveries and priorities.
4. Project Coordination.
a. Designation of responsible personnel.
5. Procedures and processing of:
a. Field decisions.
b. Bid requests.
C. Submittals.
d. Change Orders.
e. Applications for Payment.
6. Adequacy of distribution of the Contract Documents.
7. Procedures for maintaining Project Record Documents
Section 01720 (Project Records Documents) of
Requirements.
8. Use of premises:
a. Office, work and storage areas.
b. The Owner's requirements.
9. Construction facilities, controls and construction aids.
10. Temporary utilities.
11. Safety and first -aid procedures.
12. Security procedures.
13. Housekeeping procedures.
14. Distribute meeting minutes within three (3) days.
Revisions to minutes:
as set forth in
the General
PROJECT MEETINGS
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1. Unless published minutes are challenged in writing prior to the next
regularly scheduled progress meeting, they will be accepted as properly
stating the activities and decisions of the meeting.
2. Persons challenging published minutes shall reproduce and distribute
copies of the challenge to all indicated recipients of the particular set of
minutes.
3. Challenge to minutes shall be settled as priority portion of "old business"
at the next regularly scheduled meeting.
2. PERIODIC PROGRESS MEETINGS
A. The Contractor's Project Manager and /or Superintendent shall be required to
attend a periodic scheduled meeting at the discretion of Monroe County Project
Management.
B. Location of the meetings: A central site designated by Project Management,
typically it will be at the project site.
C. Attendance:
1. Monroe County Project Management designee.
2. The Architect and his /her professional consultants as needed.
3. Contractors as appropriate to the agenda.
4. Suppliers as appropriate to the agenda.
5. Others.
C. Suggested Agenda:
1. Distribute meeting minutes.
2. Approval of the minutes.
3. Review of Work progress since previous meeting.
4. Field observations, problems, conflicts, Requests for Information (RFI)
5. Problems which impede Construction Schedule.
6. Review of off -site fabrication, delivery schedules.
7. Corrective measures and procedures to regain projected schedule.
8. Revisions to Construction Schedule.
9. Progress, schedule, during succeeding Work period.
10. Coordination of schedules.
11. Review submittal schedules.
12. Maintenance of quality standards.
13. Pending changes, substitutions and Change Order Requests (COR).
14. Review proposed changes for:
a. Effect on Construction Schedule and on completion date.
b. Effect on other contracts of the Project.
15. Other business.
E. Revisions to minutes:
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1. Unless published minutes are challenged in writing prior to the next
regularly scheduled progress meeting, they will be accepted as properly
stating the activities and decisions of the meeting.
2. Persons challenging published minutes shall reproduce and distribute
copies of the challenge to all indicated recipients of the particular set of
minutes.
3. Challenge to minutes shall be settled as priority portion of "old business"
at the next regularly scheduled meeting.
3. CONCRETE PRE -POUR MEETINGS
A. The Contractor's Project Manager and /or Superintendent and Concrete Sub -
Contractor(s) shall be required to attend a scheduled Concrete Pre -Pour Meeting
at the discretion of Monroe County Project Management prior to any concrete
being placed. Contractor is required to respond to the County Concrete Check
List by providing all required information requested in the Check List seventy -two
(72) hours prior to placement.
B. Location of the meetings: A central site designated by Project Management,
typically it will be at the project site.
C. Attendance:
1. Monroe County Project Management designee.
2. The Architect and his professional consultants as needed.
3. Contractors as appropriate to the agenda.
4. Suppliers as appropriate to the agenda.
5. Others.
D. Required Agenda:
1. Review of completed County Concrete Check List.
2. Review of Contractor's Quality Control Plan.
3. Field observations, problems, conflicts, Requests for Information (RFI).
4. Problems which impede Construction Schedule.
5. Review of off -site fabrication, delivery schedules.
6. Review of mix submittals.
7. Maintenance of quality standards.
8. Pending changes, substitutions and Change Order Requests (COR).
5. Distribute County Checklist seventy -two (72) hours prior to placing
Concrete.
4. SAFETY MEETINGS
A. A minimum of one (1) "on- the -job" or "toolbox" safety meeting is to be conducted
by the Contractor each week by all field supervisors or foremen and attended by
mechanics and all construction personnel at the jobsite.
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The Contractor is to also conduct regularly scheduled supervisory safety
meetings at least monthly for all levels of job supervision.
Each Contractor and Subcontractor shall be expected to indoctrinate his /her
employees as to the safety and health requirements of this project and to enforce
adherence to safe work procedures.
Each Contractor and Subcontractor shall cooperate fully with all other contractors
in their respective safety and health programs.
B. Location of the meetings: A central site designated by the Contractor, typically it
will be at the project site.
C. Attendance:
1. All field supervisors, foremen, mechanics and all construction personnel
at the jobsite.
2. Monroe County Project Management designee.
3. The Architect and his professional consultants as needed.
4. Sub - Contractors as appropriate to the agenda.
5. Suppliers as appropriate to the agenda.
6. Others.
D. Recommended Agenda:
Accidents, injuries, near - misses, discuss
a. Incidents that have occurred in your company since the last meeting,
b. Any follow -up that has been done as a result of investigations into
incidents,
C. Incidents that have happened in other companies.
d. Updates to the company's Accident Prevention Plan from "lessons
learned."
2. Results of safety inspections.
a. Discuss the results of recent safety inspections.
b. Follow up on assignments for eliminating or controlling identified hazards.
C. Encourage employees to identify any unsafe conditions or tasks, and
discuss ways to eliminate or control the hazards.
d. When appropriate, assign responsibilities for eliminating or controlling
identified hazards.
3. Training.
a. Discuss any new safe work procedures or other policies and procedures
that need to be implemented.
b. Safety Topic of the Month: a presentation and discussion on the chosen
topic.
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4. Open forum.
a. Anyone who has a concern about safety and health should bring it up for
discussion.
5. Next meeting.
a. Set the time, date and place for the next meeting.
b. Select a Safety Topic and designate the presenter /discussion leader.
6. Persons Attending
5. CRITICAL LIFT MEETING
A. The Contractor's Project Manager and /or Superintendent and Lift Contractor shall
be required to attend a scheduled Critical Lift meeting at the discretion of Monroe
County Project Management prior to any Critical Lift. The Contractor is required
to provide a Critical Lift Plan for review five (5) days prior to the Critical Lift.
B. Location of the meetings: A central site designated by Project Management,
typically it will be at the project site prior to the lift.
C. Attendance:
1. Monroe County Project Management designee.
2. The Architect and his professional consultants as needed.
3. Contractors as appropriate to the agenda.
4. Lift Operator and riggers as appropriate to the agenda.
5. Suppliers as appropriate to the agenda.
6. Others.
D. For the purposes of this contract a lift defined as a Critical Lift will include, but not
be limited to:
• When more than one crane, in combination is required
• Loads exceeding seventy -five percent (75 %) of the rated capacity of any
one crane
• Personnel lifting
• Loads that will require suspension directly above rigging personnel
• Lifts that result in loads leaving direct view of the crane operator
• Loads that are extremely valuable, irreplaceable, or unrepairable
• Loads that could potentially become damaging to other equipment or
utilities
• Loads that are potentially unstable in flight
• Lifting of loads whose replacement (purchasing lead) time exceeds ten
(10) days
• Lifting of loads whose loss would result in County or equipment
operational shutdown
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E. Required Agenda:
1. Review Sections 00970.5.0 -5.6 of The Contract General Requirements
2. Review Crane Test Certification per 00970.5.4.1
2. Review of Lift Activity
3. Review of Lift Plan
4. Review Overhead Utility Locations
5. Review Hand Signals /Communication Systems
6. Handling Sequence
7. Traffic Control
8. Questions /solutions
6. QUALITY CONTROL MEETINGS
A. For each separate feature of work to be performed under this Contract, i.e., work
described by each division of the technical provision section of the contract
specifications, the Contractor's Quality Control Representative shall be required
to attend scheduled meetings at the discretion of Monroe County Project
Management.
B. Location of the meetings: A central site designated by Project Management,
typically it will be at the project site.
C. Attendance:
1. Monroe County Project Management designee
2. Contractors Quality Control Representative
3. The Architect and his /her professional consultants as needed
4. Sub - Contractors as appropriate to the agenda
5. Suppliers as appropriate to the agenda
6. Others
C. Suggested Agenda:
1. Distribute meeting minutes
2. Approval of the minutes
3. Approval of shop drawings and submittals
4. Review Daily Quality Control Reports
5. Review Non - Conformance Reports
6. Quality standards
7. Workmanship to established quality standards
8. Conformance to contract drawings and specifications
9. Construction methods, equipment, and tools utilized
10. Materials and articles utilized
11. Adequacy of testing methods
12. Adequacy of shop drawings
13. Adequacy of safety or environmental precautions
14. Other business
PROJECT MEETINGS
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E. Revisions to minutes:
1. Unless published minutes are challenged in writing prior to the next
regularly scheduled meeting, they will be accepted as properly stating the
activities and decisions of the meeting.
2. Persons challenging published minutes shall reproduce and distribute
copies of the challenge to all indicated recipients of the particular set of
minutes.
3. Challenge to minutes shall be settled as priority portion of "old business"
at the next regularly scheduled meeting.
End of Section 01200
PROJECT MEETINGS
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SECTION 01301
SUBMITTALS
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes:
1. The Contractor shall submit to Project Management, shop drawings,
product data, certifications and samples required by the technical
sections.
2. The Contractor shall prepare and submit a separate schedule listing
dates for submission and dates for review.
B. Related Sections:
1. Section 00750 - GENERAL CONDITIONS
2. Individual submittals required: refer to each specific section, for
certifications, shop drawings, product data, and sample requirements.
1.2 SUBMITTAL SCHEDULE
A. The Contractor shall submit within ten (10) days of award of the Contract, and
prior to proceeding with the site work, a preliminary "Submittal Schedule" to
Project Management for review, modification and response. No payment
applications will be processed prior to finalizing the submittal schedule. The
"Submittal Schedule" shall contain the following information for all required
submittals on both paper and electronic PDF.
1. Specification Section number and name.
2. Specification Section paragraph identification which describes submittal
requirement.
3. Submittal information required, (i.e., sample, test data, shop drawing,
etc.).
B. The Contractor shall also supply the following dates in order to meet the project
schedule.
1. Date submittal is scheduled to be submitted.
2. Date contractor has scheduled to order material or equipment or the
submittal item.
3. Date contractor has scheduled delivery to job -site of material or
equipment or the submittal item.
4. Add any remarks or unique items that Project Management should be
aware of.
C. The Contractor shall allow a minimum of two (2) weeks for review of submittal by
Project Management (in calendar days).
SUBMITTALS
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D. The submittal master record will then be used to track submittals within the
process.
1.3 SHOP DRAWINGS
A. Provide shop drawings as complete legible submittals (no partial sets) on original
drawings or information prepared solely by the fabricator or supplier. Deviation
from complete submittals will only be allowed by pre- arranged method.
B. Do not reproduce the Contract Drawings for shop drawing submittals.
C. Sheet sizes shall be the same for all sheets and shall not exceed the size of the
Contract Drawings.
D. Each print shall have blank spaces large enough to accept 4" x 4" review stamps
of Project Management and the Contractor.
E. Each print shall carry the following information:
1. Project name and contract number.
2. Date.
3. Names of:
a. The Architect
b. Project Management
C. The Contractor
d. Supplier
e. Manufacturer
4. Identification of product or material.
5. Relation to adjacent structure or materials.
6. Field dimensions, clearly stated as such.
7. Specification Section number.
8. Contractor to verify that product meets or exceeds applicable standards
listed in document.
9. Identification of deviations from Contract Documents.
10. Reference to construction drawings by drawing number and /or detain
number.
F. The contractor shall submit seven (7) sets to Project Management. Project
Management will check the submission and forward five (5) sets to the
Contractor. After corrections are made, the requested number of sets of shop
drawings issued "For Construction Use" will be distributed to Project
Management and other trade contractors by the Contractor prior to the start of
the Work.
1.4 PRODUCT DATA
A. Product data such as catalog cuts, brochures or manufacturer's sheets will be
submitted and adequately identified to Project Management. Submit seven (7)
copies of product data to Project Management.
SUBMITTALS
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B. Modify product data sheets to delete information which is not applicable to the
Project. Provide additional information if necessary to supplement standard
information.
C. The Contractor shall submit seven (7) sets to Project Management. Project
Management will check and return five (5) copies to the Contractor after review.
1.5 SAMPLES
A. Provide samples to illustrate materials, equipment or workmanship, and to
establish standards by which completed work may be judged.
B. Construct mock -ups as required by the technical sections, at the Project Site in a
location designated by Project Management. Construct mock -ups, including
adjacent work required, to demonstrate the final appearance of the Work.
C. The Contractor shall submit three (3) samples to Project Management and one
(1) will be returned to the contractor after review /return from Project
Management.
1.6 CERTIFICATIONS
A. Provide certifications as required by various technical sections on the
Contractor's letterhead stationery. Certifications shall be identified to this Project,
dated and bear Contractor's signature in the same format used for the
Owner /Contractor agreement.
B. Clearly identify the materials referenced and state that the material and the
intended installation methods, where applicable, are in compliance with the
Contract Documents. Attach manufacturer's affidavits where applicable.
C. The Contractor shall submit one (1) original and six (6) copies to Project
Management. Project Management will retain two (2) sets and the balance
returned to the Contractor after review.
1.7 THE CONTRACTOR'S RESPONSIBILITIES
A. Before making submittals to Project Management, review each submittal, make
changes or notations as necessary to conform to the Contract Documents,
identify such review with review stamp and forward reviewed submittal with
comments to Project Management for review. Return submittals not meeting
Contract requirements to subcontractors and do not forward such submittals to
Project Management.
B. Submit catalog sheets, product data, shop drawings and where specified, submit
calculations, material samples, color chips or charts, test data, warranties and
guarantees all at the same time for each submittal item.
C. Verify field measurements and product catalog numbers or similar data.
SUBMITTALS
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D. Clearly identify on the submittal and transmittal to Project Management in writing
of deviations in submittals from the requirements of the Contract Documents.
E. After Project Management's review, distribute copies with one (1) copy to be
maintained at the Project Site for reference use and other copies distributed to
suppliers and fabricators.
F. Do not begin the Work which requires submittals until return of submittals with
Project Management's stamp and initials indicating review.
G. The Contractor's responsibility for errors and omissions in submittals is not
relieved by Project Management's review of submittals.
H. The Contractor's responsibility for deviations in submittals from requirements of
the Contract Documents is not relieved by Project Management review of
submittals unless Project Management gives written acceptance of specific
deviations.
All submittals shall be submitted to Monroe County Project Management and
Consultants in Adobe PDF format.
1.8 PROJECT MANAGEMENT'S RESPONSIBILITIES
A. Project Management will review submittals with reasonable promptness,
checking only for conformance with the design compliance of the Project and
compliance with information given in the Contract Documents.
B. Project Management will make changes or notations directly on the submittal,
identify such review with his review stamp, obtain and record the Record File
copy, and return the submittal to the Contractor, with copies to Project
Management.
C. Project Management will return to the Contractor, without review, all submittals
not bearing the Contractor's review stamp or not showing it has been reviewed
by the Contractor.
End of Section 01301
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SECTION 01310
PROGRESS SCHEDULES
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes:
1. Contractor submission of Progress schedules.
2. Contractor submission of Revisions to schedules.
B. Related sections:
1. Scope of work.
C. Description:
1. Progress Schedules: Promptly after award of the Contract and prior to
proceeding with the site work, prepare and submit to Project Management for
approval, construction progress schedules for the work, with sub - schedules of
related activities which are essential to its progress. Also incorporate manpower
loading related to each activity on the construction schedule.
2. Revisions to Schedule: Submit revised /updated progress schedules with each
payment application.
1.2 FORMAT
A. Prepare Progress Schedules, Contractor to submit format of schedule for
approval by Project Management.
1.3 CONTENT
A. Indicate complete sequence of construction by activity, with dates for beginning
and completion of each element of construction.
B. Identify work of separate stages and other logically grouped activities.
C. Provide sub - schedules to define critical portions of the entire schedule.
D. Submit separate schedule of submittal dates for shop drawings, product data,
and samples, including the Owner furnished products and products identified
under allowances and dates reviewed submittals will be required from the
Architect. Reference Section 01301 - Submittals.
PROGRESS SCHEDULES
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1.4
REVISIONS TO SCHEDULES
A. Indicate progress of each activity to date of submittal, and projected completion
date of each activity.
B. Identify activities modified since previous submittal, major changes in scope, and
other identifiable changes.
1. Major changes in scope.
2. Activities modified since previous submission.
3. Revised projections of progress and completion.
4. Other identifiable changes.
1.5
C. Provide a narrative report as needed to define:
1. Problem areas, anticipated delays, and the impact on the schedule.
2. Corrective action recommended and its effect.
3. The effect of changes on schedules of other prime contractors.
SUBMITTALS
A. Submit initial schedules within seven (7) days after receipt of the Contract Notice
to Proceed.
1. Project Management will review schedules and return approved copy.
2. Submit revised Progress Schedules with each Application for Payment
1.6
DISTRIBUTION
A. Distribute copies of the reviewed schedules to:
1. Job site file.
2. Subcontractors.
3. Other concerned parties.
B. Instruct recipients to report promptly to the Contractor, in writing, any problems
anticipated by the projections shown in the schedules.
Note: It is not incumbent upon Project Management to notify the Contractor when to
begin, to cease, or to resume work nor to give early notice of faulty or defective
work, or in any way to superintend so as to relieve the Contractor of responsibility
or of any consequence of neglect or carelessness.
End of Section 01310
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SECTION 01370
SCHEDULE OF VALUES
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes: Contractor submission of a Schedule of Values.
1. The Schedule of Values allocated to the various portions of the Work by
Divisions shall be submitted to Project Management within three (3) days
after Notice to Proceed.
2. No item in the Schedule of Values shall exceed $25,000.00 without prior
approval from Monroe County Project Management.
3. Upon request of Project Management, revise and /or support the values
with data which will substantiate their correctness.
4. The Schedule of Values forms the basis for the Contractor's Applications
for Payment.
5. The Schedule of Values shall be the basis for the amount of credit to be
allowed by the Contractor to the Owner as per 5.6.1 of the Contract.
1.2 FORM AND CONTENT OF SCHEDULE OF VALUES
A. Type schedule on AIA G703 Form; the
automated printout will be considered by
Contractor's request. Identify schedule with:
1. Title of Project and location
2. Architect/Engineer
3. Name and Address of the Contractor
4. Contract designation
5. Date of submission
Contractor's standard forms and
Project Management upon the
B. List the installed value of the component parts of the Work in sufficient detail to
serve as a basis for computing values for progress payments during construction.
C. Follow the Specifications as the format for listing component items.
1. Identify each line item with the number and title of the respective major
section of the Specifications.
D. Itemize separate line item cost for each of the following general cost items:
1. Mobilization.
2. Bonds, Insurance and Permits.
3. Clean -up.
4. Submittals.
5. Safety.
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E. For each major line item list sub - values of major products or operations under the
item.
F. For the various portions of the Work:
1. Include a directly proportional amount of the Contractor's overhead and
profit for each item.
2. For items on which progress payments will be requested for stored
materials, break down the value into:
a. The cost of the materials, delivered and unloaded, with taxes paid.
b. The total installed value.
C. Attach vendor invoices.
d. No progress payments will be made for any materials stored off
site.
3. Submit a sub - schedule for each separate stage of work specified.
G. The sum of values listed in the schedule shall equal the total Contract Sum.
1.3 REVIEW AND SUBMITTAL
A. After review by Project Management, revise and resubmit schedule (and
Schedule of Material Values) as required.
B. Resubmit revised schedule in same manner.
End of Section 01370
SCHEDULE OF VALUES
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SECTION 01385
DAILY CONSTRUCTION REPORTS
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes:
1. Requirement for Daily Construction Reports by the General Contractor
2. Scheduled submission times for Daily Construction Reports.
1.2 FORM AND CONTENT OF DAILY CONSTRUCTION REPORTS
A. Daily Construction Reports shall be submitted by the General Contractor
performing work on the project. We have provided a form for your use at the end
of this section. If you chose to use your own form, all the information asked for on
the Daily Construction Report form included in this section, must be included on
your form. Items to be addressed on the Report are:
1. Title of Project
2. Name of Contractor
3. Date and day of Report information. For example, you performed work
on Thursday, February 14, 2008, so you would therefore use "Thursday,
2/14/08." This holds true even if you did not complete filling out the
Report until Friday, 2/15/08.
4. Contract designation.
5. Note any major Shipments received on that particular day.
6. Note major equipment used that day.
7. Note manpower used, and designate what trades. For example, if you
were the mechanical contractor, you would also list how many insulators,
pipe fitters, etc., that you were also managing, even if they were
subcontractors. In addition, list the names of the subcontractors that
were on -site that day.
8. Note any deficiencies in your work, and corrective actions taken to
resolve the deficiencies.
9. Note any safety violations discovered, whether or not caused by your
forces.
10. Provide a full description of work performed that day, by all
subcontractors, and or employees, currently working on the project.
Furthermore, be sure to include any problems or unusual conditions
discovered.
11. Report is to be signed by the authorized representative of the contractor,
and should the signature not be legible, print the name of the signer next
to the signature.
1.3 SCHEDULE OF SUBMITTING DAILY REPORTS
DAILY CONSTRUCTION REPORTS
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A. Daily Reports are to be submitted to Project Management at the regularly
scheduled Project Meetings. Contractors are to submit the original of their
report, and should keep a copy for their records. Project Management
photocopying facilities are not to be used in the reproduction for submission of
the reports.
B. Should contractor fail to comply with these instructions, the contractor's payment
application for the following month will be held in abeyance until such time the
contractor properly submits the delinquent reports.
DAILY CONSTRUCTION REPORT
PROJECT: REPORT NO:
CONTRACTOR:
DATE TIME WEATHER TEMP.RANGE
EST. % OF COMPLETION CONFORMANCE WITH SCHEDULE
WORK IN PROGRESS PRESENT AT SITE
OBSERVATIONS
ITEMS TO SATISFY
INFORMATION OR ACTION REQUIRED
ATTACHMENTS
REPORT BY:
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SECTION 01395
REQUEST FOR INFORMATION (RFI)
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes:
1. Notification to Architect and Project Management in the event errors, field
conflicts, and omissions are found in the Contract Documents or
clarifications are necessary.
2. Utilization of (RFI) form.
B. Related Sections:
1. General Conditions Article 2.3
2. General Conditions Article 6.2 and 8.3.2
3. General Conditions Article 12.3 and 13.3
1.2 FORM AND CONTENT OF REQUEST FOR INFORMATION
A. All errors, field conflicts, and omissions in the Contract Documents shall be
brought to the attention of Architect/Engineer and Project Management
immediately. If clarifications are necessary, the request is to be conveyed to
Architect/Engineer and Project Management. Architect/Engineer and Project
Management will respond to the Contractor. The RFI is a tool established to
provide expedient clarifications of contract drawings, specifications or field
conflicts. It is not meant to be a substitute for good communication.
B. The RFI is not meant for formal notification of extra work. Reference General
Conditions paragraph 8.3.2 and 13.3.1, when formal correspondence is required
for formal notification of time extensions, and for cost change notifications.
C. The responses provided on the RFI form to the Contractor are considered by the
Owner to be clarifications and /or minor changes in the Work not involving an
adjustment in the Contract Sum or an extension of the Contract time per
Paragraphs 6.2, 7.2, and 8.3 of the Contract General Conditions. Should the
Contractor consider the RFI response requires extra work, notification in
accordance with Agreement written notice provision is required.
1.3 UTILIZATION OF RFI FORM
A. The RFI form to be utilized is included at the end of this section, if you wish to
use a form of your own; it must contain the same information requested on our
form and submitted in PDF format.
REQUEST FOR INFORMATION (RFI)
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REQUEST FOR INFORMATION (RFI)
DATE
RFI#
PROJECT
FROM
CONTRACTOR
ADDRESS
PHONE FAX CELL
Email address
TO
ARCHITECT
ADDRESS
PHONE FAX CELL
Email address
DESCRIPTION
CONTRACTORS RECOMMENDATION
COST IMPACT
NAME DATE
RESPONSE
NAME DATE
REQUEST FOR INFORMATION (RFI)
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SECTION 01410
TESTING LABORATORY SERVICES
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Selection and payment.
2. The Contractor submittals.
3. Testing laboratory responsibilities.
4. Testing laboratory reports.
5. Limits on testing laboratory authority.
6. The Contractor responsibilities.
7. Schedule of inspections and tests.
B. Section Includes:
1. Section 00750 - GENERAL CONDITIONS
2. Section 01700 - CONTRACT CLOSEOUT
3. Individual Specification Sections: inspections and tests required, and
standards for testing.
1.2 SELECTION AND PAYMENT
A. The Contractor shall be responsible to secure and pay for all testing services of a
qualified independent testing laboratory to perform specified inspections and
testing as indicated in Technical Specification Sections and as required by the
contract or any governing authorities. Any reference in the Contract Documents,
Drawings, Front End Documents or Technical Specification indicating the Owner
is responsible to secure and pay for testing shall be disregarded and rendered
null and void.
B. Employment of testing laboratory shall in no way relieve the Contractor of
obligation to perform the Work in accordance with requirements of the Contract
Documents.
1.3 QUALITY ASSURANCE
A. Testing laboratory: authorized to operate in the State of Florida.
B. Testing laboratory staff: maintain a full time registered Engineer on staff to
review services.
C. Testing Equipment: calibrated at reasonable intervals with devices of accuracy
traceable to either National Bureau of Standards (NBS) standards or accepted
values of natural physical constants.
TESTING LABORATORY SERVICES
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D. Meet "Recommended Requirements for Independent Laboratory Qualification,"
published by American Council of Independent Laboratories.
1.4 TESTING LABORATORY RESPONSIBILITIES
A. Test samples of mixes
B. Provide qualified personnel at the Site. Cooperate with the Project Management
and the Contractor in performance of services.
C. Perform specified inspection, sampling, and testing of products in accordance
with specified standards.
D. Ascertain compliance of materials and mixes with requirements of the Contract
Documents.
E. Promptly notify Project Management and the Contractor of observed irregularities
or non - conformance of the Work or products.
F. Perform additional inspections and tests required by the Project Management.
1.5 TESTING LABORATORY REPORTS
A. After each inspection and test, promptly submit copies of testing laboratory report
to Project Management and Contractor.
B. Include:
1. Date issued.
2. Project title and number.
3. Name of inspector.
4. Date and time of sampling or inspection.
5. Identification of product and Specifications Section.
6. Location in the Project.
7. Type of inspection or test.
8. Date of test.
9. Results of test.
10. Conformance with the Contract Documents.
C. When requested by Project Management, provide interpretation of test results
1.6 LIMITS ON TESTING LABORATORY AUTHORITY
A. The testing laboratory may not release, revoke, alter, or enlarge on requirements
of the Contract Documents.
B. The testing laboratory may not approve or accept any portion of the Work.
C. The testing laboratory may not assume any duties of the Contractor.
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D. The testing laboratory has no authority to stop the Work.
1.7 THE CONTRACTOR RESPONSIBILITIES
A. Deliver to the testing laboratory at designated location, adequate samples of
materials proposed to be used which require testing, along with proposed mix
designs.
B. Cooperate with testing laboratory personnel, and provide access to the Work and
to the manufacturer's facilities.
C. Provide incidental labor and facilities to provide access to the Work to be tested,
to obtain and handle samples at the Site or at source of products to be tested, to
facilitate tests and inspections, storage and curing of test samples.
D. Notify Project Management and the testing laboratory (24) twenty -four hours prior
to expected time for operations requiring inspection and testing services.
E. Employ services of a separate qualified testing laboratory and pay for additional
samples and tests which are beyond the specified requirements.
1.8 RETEST RESPONSIBILITY
A. Where the results of required inspections, tests, or similar services prove
unsatisfactory and do not indicate compliance with the requirements of the
Contract Documents, the cost for any re -tests shall be the responsibility of the
Contractor.
End of Section 01410
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SECTION 01421
REFERENCE STANDARDS AND DEFINITIONS
PART 1 —GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of Contract, including General and
Supplementary Conditions and other Division 1 Specifications Sections, apply to
this Section.
1.2 DEFINITIONS
A. General: Basic Contract definitions are included in the conditions of this
Contract.
B. Indicated: The term "indicated" refers to graphic representations, notes or
schedules on the Drawings, or other Paragraphs or Schedules in the
Specifications, and similar requirements in the Contract Documents. Where
terms such as "shown ", "noted ", "scheduled ", and "specified" are used, it is to
help the reader locate the reference; no limitation on location is intended.
C. Directed: Terms such as "directed ", "requested ", "authorized ", "selected ",
"approved ", "required ", and "permitted" mean "directed by Project Management',
"requested by Project Management ", and similar phrases.
D. Approve: The term "approved ", where used in conjunction with Project
Management's action on the Contractor's submittals, applications, and requests,
is limited to Project Management's duties and responsibilities as stated in the
Conditions of the Contract.
E. Regulation: The term "regulations" includes laws, ordinances, statutes, and
lawful orders issued by authorities having jurisdiction, as well as rules,
conventions, and agreements within the construction industry that control
performance of the Work.
F. Furnish: The term "furnish" is used to mean "supply and deliver to the Project
site, ready for unloading, unpacking, assembly, installation, and similar
operations."
G. Install: The term "install" is used to describe operations at project site including
the actual "unloading, unpacking, assembly, erection, placing, anchoring,
applying, working to dimension, finishing, curing, protecting, cleaning, and similar
operations."
H. Provide: The term "provide" means "to furnish and install, complete and ready
for the intended use."
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Installer: An "Installer' is the Contractor or an entity engaged by the Contractor,
either as an employee, subcontractor, or contractor of lower tier for performance
of a particular construction activity, including installation, erection, application,
and similar operations. Installers are required to be experienced in the
operations they are engaged to perform.
The term "experienced ", when used with the term "Installer', means
having a minimum of (5) five previous projects similar in size and scope to
this Project, being familiar with the special requirements indicated, and
having complied with requirements of the authority having jurisdiction.
2. Trades: Use of titles such as "carpentry" is not intended to imply that
certain construction activities must be performed by accredited or
unionized individuals of a corresponding generic name, such as
"carpenter'. It also does not imply that requirements specified apply
exclusively to tradespersons of the corresponding general name.
3. Assignment of Specialists: Certain Sections of the Specifications require
that specific construction activities shall be performed by specialists who
are recognized experts in the operations to be performed. The specialists
must be engaged for those activities, and assignments are requirements
over which the Contractor has no choice or option. Nevertheless, the
ultimate responsibility for fulfilling Contract requirements remains with the
Contractor.
a. This requirement shall not be interpreted to conflict with
enforcement of building codes and similar regulations governing
the Work. It is also not intended to interfere with local trade union
jurisdictional settlements and similar conventions.
Project Site is the space available to the contractor for performance of
construction activities, either exclusively or in conjunction with others
performing other work as part of the Project. The extent of the Project
site is shown on the Drawings and may or may not be identical with the
description of the land on which the Project is to be built.
K. Testing Laboratories: A "testing laboratory" is an independent entity
engaged to perform specific inspections or tests, either at the Project Site
or elsewhere, and to report on and, if required, to interpret results of those
inspection or tests.
1.3 SPECIFICATION FORMAT AND CONTENT EXPLANATION
A. Specification Format: These Specifications are organized into Divisions and
Sections based on the Construction Specifications Institute's 16- Division format
and MASTER FORMAT numbering system.
B. Specification Content: This specification uses certain conventions in the use of
language and the intended meaning of certain terms, words, and phrases when
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used in particular situations or circumstances. These conventions are explained
as follows:
Abbreviated Language: Language used in Specifications and other
Contract Documents is the abbreviated type. Words and meanings shall
be interpreted as appropriate. Words that are implied, but not stated shall
be interpolated as the sense required. Singular words will be interpreted
as plural and plural words interpreted as singular where applicable and
the context of the Contract Documents so indicates.
2. Imperative and streamlined language is used generally in the
Specifications. Requirements expressed in the imperative mood are to
be performed by the Contractor. At certain locations in the text, for clarity,
subjective language is used to describe responsibilities that must be
fulfilled indirectly by the Contractor, or by others when so noted.
a. The words "shall be" shall be included by inference wherever a
colon () is used within a sentence or phrase.
1.4
INDUSTRY STANDARDS
A. Applicability of Standards: Except where the Contract Documents include more
stringent requirements, applicable construction industry standards have the same
force and effect as if bound or copied directly into the Contract Documents to the
extent referenced. Such standards are made a part of the Contract Documents
by reference.
B. Publication Dates: Comply with the standard in effect as of the date of the
Contract Documents.
C. Conflicting Requirements: Where compliance with (2) two or more standards is
specified, and the standards may establish different or conflicting requirements
for minimum quantities or quality levels. Refer requirements that are different, but
apparently equal, and uncertainties to Project Management for a decision before
proceeding.
Minimum Quantity or Quality Levels: The quantity or quality level shown
or specified shall be the minimum provided or performed. The actual
installation may comply exactly with the minimum quantity or quality
specified, or it may exceed the minimum within reasonable limits. In
complying with these requirements, indicated numeric values are
minimum or maximum, as appropriate for the context of the requirements.
Refer uncertainties to Project Management for a decision before
proceeding.
D. Copies of Standards: Each entity engaged in construction on the Project is
required to be familiar with industry standards applicable to that entity's
construction activity. Copies of applicable standards are not bound with the
Contract Documents.
REFERENCE STANDARDS AND DEFINITIONS
01421 -Page 176 of 212
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Habitat for Humanity Building Demolition
1. Where copies of standards are needed for performance of a required
construction activity, the Contractor shall obtain copies directly from the
publications source.
E. Abbreviations and Names: Trade association names and titles of general
standards are frequently abbreviated. Where such acronyms or abbreviations
are used in the Specifications or other Contract Documents, they mean the
recognized name of the trade association, standards generating organization,
authority having jurisdiction, or other entity applicable to the context of the text
provision. Refer to the "Encyclopedia of Associations ", published by Gale
Research Co., available in most libraries.
F. Abbreviations and Names:
Trade association names and titles of general standards are frequently
abbreviated. The following abbreviations and acronyms, as referenced in the
Contract Documents, mean the associated names. Names and addresses are
subject to change and are believed, but are not assured, to be accurate and up-
to -date as of the date of the Contract Documents.
AA
AABC
AAMA
AAN
AASHTO
ACI
ACPA
AHA
Al
AIA
AISC
AITC
ALA
ALSC
AMCA
Aluminum Association
Associated Air Balance Council
American Architectural Manufacturers
American Association of Nurserymen
(See AN LA)
American Association of State Highway and Transportation Officials
American Concrete Institute
America Concrete Pipe Association
American Hardboard Association
Asphalt Institute
the American Institute of Architects
American Institute of Steel Construction
American Institute of Timber Construction
American Laminators Association
American Lumber Standards Committee
Air Movement and Control Association International, Inc.
REFERENCE STANDARDS AND DEFINITIONS
01421 -Page 177 of 212
Packet Pg. 2401
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Habitat for Humanity Building Demolition
ANLA American Nursery and Landscape Association
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ANSI American National Standards Institute
APA
APA -The Engineering Wood Association
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EIFS Industry Members Association
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Architectural Precast Association
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Expansion Joint Manufacturers Association
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Asphalt Roofing Manufacturers Association
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Factory Mutual System
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ASA
Acoustical Society of America
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Gypsum Association
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ASC
Adhesive and Sealant Council
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GANA
Glass Association of North America
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ASHRAE
American Society of Heating, Refrigerating and Air
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Conditioning Engineers
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HMA
Hardwood Manufacturers Association
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ASME
American Society of Mechanical Engineers
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ASPA
American Sod Producers Association
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American Society for Testing and Materials
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Architectural Woodwork Institute
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American Wood Preservers' Association
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American Welding Society
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Builders Hardware Manufacturers Association
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Brick Institute of America
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EIFS Industry Members Association
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Expansion Joint Manufacturers Association
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Factory Mutual System
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Gypsum Association
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Glass Association of North America
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Hardwood Manufacturers Association
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HPVA
Hardwood Plywood and Veneer Association
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REFERENCE STANDARDS AND DEFINITIONS 01421 -Page 178 of 212 a
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Habitat for Humanity Building Demolition
MFMA Maple Flooring Manufacturers Association
REFERENCE STANDARDS AND DEFINITIONS 01421 -Page 179 of 212 a
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National Association of Architectural Metal Manufacturers
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National Electrical Contractors Associations
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National Elevator Industry
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Northeastern Lumber Manufacturers Association
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National Electrical Manufacturers Association
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NFPA
National Fire Protection Association
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National Hardwood Lumber Association
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National Lumber Grades Authority
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National Oak Flooring Manufacturers Association
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NWWDA
National Wood Window and Door Association
(Formerly: National Woodwork Manufacturers Association)
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Portland Cement Association
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Precast/Prestressed Concrete Institute
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Resilient Floor Covering Institute
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Steel Door Institute
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Safety Glazing Certification Council
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Sealed Insulating Glass Manufacturing Association
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Sheet Metal and Air Conditioning Contractor's National
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Southern Pine Inspection Bureau
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SPRI (Formerly: Single Ply Roofing Institute)
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Sealant, Waterproofing and Restoration Institute
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Tile Council of America
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Underwriters Laboratories, Inc.
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West Coast Lumber Inspection
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REFERENCE STANDARDS AND DEFINITIONS 01421 -Page 179 of 212 a
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Habitat for Humanity Building Demolition
WIC Woodwork Institute of California
WWPA Western Wood Products Association
G. Federal Government Agencies: Names and titles of Federal Government
standards -or specification - producing agencies are often abbreviated. The
following abbreviations and acronyms referenced in the Contract Documents
indicate names of standards -or specification - producing agencies of the Federal
Government. Names and addresses are subject to change and are believed, but
are not assured, to be accurate and up -to -date as of the date of the Contract
Documents.
OSHA Occupational Safety and Health Administration
(U.S. Department of Labor)
200 Constitution Ave., NW
Washington, DC 20210
End of Section 01421
REFERENCE STANDARDS AND DEFINITIONS 01421 -Page 180 of 212
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P.3.a
Habitat for Humanity Building Demolition
SECTION 01500
TEMPORARY FACILITIES
PART 1 — GENERAL
1.1 DESCRIPTION
A. Work included: Provide temporary facilities needed for the Work including, but
not necessarily limited to:
1. Temporary utilities such as water, electricity, and telephone.
2. Field office for the Contractor's personnel.
3. Sanitary facilities.
4. Enclosures such as tarpaulins, barricades, and canopies.
5. Temporary fencing of the construction site as required for public and
employee safety.
6. Project sign.
B. Related Work:
1. Documents affecting work of this Section include, but are not necessarily
limited to Supplementary Conditions, and Sections in Division 1 of these
Specifications.
1.2 PRODUCT HANDLING
A. Maintain temporary facilities and controls in proper and safe condition throughout
progress of the Work.
PART 2 - PRODUCTS
2.1 FIELD OFFICES AND SHEDS
A. Contractor's facilities:
1. Provide a field office adequate in size and accommodation for
Contractor's offices, supply, and storage.
B. Sanitary facilities:
1. Provide temporary sanitary facilities in the quantity required for use by all
personnel.
2. Maintain in a sanitary condition at all times.
TEMPORARY FACILITIES
01500 -Page 181 of 212
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P.3.a
Habitat for Humanity Building Demolition
2.2 ENCLOSURES
A. Provide and maintain for the duration of construction all scaffolds, tarpaulins,
canopies, warning signs, steps, platforms, bridges, and other temporary
construction necessary for proper completion of the Work in compliance with
pertinent safety and other regulations.
B. Upon completion of the Work, remove job signs.
C. Except as otherwise specifically approved by the Owner, do not permit other
signs or advertising on the job site.
2.3 TEMPORARY FENCING
A. Provide and maintain for the duration of construction a temporary fence or
barricade of design and type needed to prevent entry onto the Work by the
public.
2.4 PROJECT SIGNS:
A. Prior to start of construction, mount a project sign on a 4'x8' sheet of plywood.
Securely fasten the sign to the building or posts set in the ground as approved by
Project Management. A design provided by, or approved by Project Management
will include, but not necessarily be limited to: the project name; the Owner's
name; major tenant's names; the Contractor's name, address, and telephone
number, and the Architect's name, address, and telephone number.
PART 3 — EXECUTION
3.1 MAINTENANCE AND REMOVAL
A. Maintain temporary facilities and controls as long as needed for safe and proper
completion of the Work.
B. Remove such temporary facilities, to include existing mobile home, and controls
as rapidly as progress of the Work will permit, or as directed by the Owner.
End of Section 01500
TEMPORARY FACILITIES
01500 -Page 182 of 212
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Habitat for Humanity Building Demolition
SECTION 01520
CONSTRUCTION AIDS
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes:
1. Construction aids.
2. Temporary enclosures.
1.2 REQUIREMENTS OF REGULATORY AGENCIES
B. Comply with Federal, State, and local codes and regulations.
PART 2 - PRODUCTS
2.1 MATERIALS - GENERAL
A. Materials may be new or used, suitable for the intended use and shall not violate
requirements of applicable codes and standards.
2.2 CONSTRUCTION AIDS
A. The Contractor shall be responsible for furnishing, installing, maintaining, and
removing on completion of the Work all scaffolds, staging, ladders, stairs, ramps,
runways, platforms, railings, chutes, and other such facilities and equipment
required by his personnel to insure their safety and facilitate the execution of the
Work.
1. The Contractor shall comply with all Federal, State and local codes, laws,
and regulations governing such construction aids.
2. The Contractor shall relocate such construction aids as required by the
progress of construction, by storage or work requirements, and to
accommodate the legitimate requirements of the Owner or Project
Management or other separate contractors employed at the site.
3. The Contractor shall completely remove temporary scaffolds, access,
platforms, and other such materials, facilities, and equipment, at the
completion of the Work or when construction needs can be met by the
use of the permanent construction, provided Project Management has
approved and authorized such use. The Contractor shall clean up and
shall repair any damage caused by the installation or by the use of such
temporary construction aids. The Contractor shall restore any permanent
facilities used for temporary purposes to their specified condition.
The foregoing obligations of the Contractor are in addition to his obligations under Article
10 of the General Conditions.
CONSTRUCTION AIDS
01520 -Page 183 of 212
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Habitat for Humanity Building Demolition
2.3 TEMPORARY ENCLOSURES
A. The Contractor shall be responsible for installing the permanent closure in an
opening in an exterior wall and shall be responsible for installing, maintaining,
and removing, as the Work progresses, a temporary weather -tight enclosure for
that opening as necessary to provide acceptable working conditions, to provide
weather protection for interior materials, to allow for effective temporary heating
and /or cooling, and to prevent entry of unauthorized persons.
1. The Contractor shall install such temporary enclosures as soon as is
practical after the opening is constructed or as directed by Project
Management.
2. Temporary enclosures shall be removable as necessary for the Work and
for handling of materials.
3. Temporary enclosures shall be completely removed when construction
needs can be met by the use of the permanent closures.
4. The Contractor responsible for providing, maintaining, and removing the
temporary enclosure shall clean and shall repair any damage caused by
the installation of such enclosure.
5. The Contractor shall remain responsible for insuring that his work,
material, equipment, supplies, tools, machinery, and construction
equipment is adequately protected from damage or theft and shall
provide, maintain, and remove such additional temporary enclosures as
may be deemed necessary.
The foregoing obligations of the Contractor are in addition to his /her obligations under Article 10
of the General Conditions.
End of Section 01520
CONSTRUCTION AIDS
01520 -Page 184 of 212
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Habitat for Humanity Building Demolition
SECTION 01550
ACCESS ROADS AND PARKING AREAS
A. The Contractor shall be responsible for installing and maintaining, until the
completion of his Work any temporary access roads or parking facilities required
by his Work, other than that which has been provided or required by the Owner.
The Contractor shall remove temporary access roads and parking facilities and
restore the areas to original or required grades.
B. Any Contractor excavating across an access road or parking area shall back -fill
and compact his excavation and resurface the road or parking area to match the
existing surface. The Contractor shall comply with all applicable Specifications
when so doing.
End of Section 01550
ACCESS ROADS AND PARKING AREAS
01550 -Page 185 of 212
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Habitat for Humanity Building Demolition
SECTION 01560
TEMPORARY CONTROLS
PART 1 - GENERAL
1.1 SUMMARY OF WORK BY THE CONTRACTOR
A. Section Includes:
1. Water control.
2. Dust control.
3. Erosion and sediment control.
4. Pollution control.
B. Related sections:
1. SCOPES OF WORK
1.2 WATER CONTROL
A. Contractor shall grade site to drain.
B. Protect site from puddling or running water. Provide water barriers to protect site
from soil erosion. Maintain excavations free of water. Provide, operate, and
maintain pumping equipment.
1.3 DUST CONTROL
A. Execute the Work by methods to minimize raising dust from construction
operations.
B. Provide positive means to prevent airborne dust from dispersing into
atmosphere.
1.4 EROSION AND SEDIMENT CONTROL
A. Plan and execute construction by methods to control surface drainage from cuts
and fills, from borrow and waste disposal areas. Prevent erosion and
sedimentation.
B. Minimize amount of bare soil exposed at one time.
C. Provide temporary measures such as berms, dikes, and drains, to prevent water
flow.
D. Construct fill and waste areas by selective placement to avoid erosive surface
silts or clays.
TEMPORARY CONTROLS 01560 -Page 186 of 212
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P.3.a
Habitat for Humanity Building Demolition
E. Inspect earthwork to detect evidence of erosion and sedimentation; promptly
apply corrective measures.
1.5 POLLUTION CONTROL
A. Provide methods, means, and facilities to prevent contamination of soil, water,
and atmosphere from discharge of noxious, toxic substances, and pollutants
produced by construction operations.
End of Section 01560
TEMPORARY CONTROLS
01560 -Page 187 of 212
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Habitat for Humanity Building Demolition
SECTION 01590
FIELD OFFICES AND SHEDS
A. The Contractor shall furnish, install, and maintain a temporary field office for
his /her use, the use of his /her employees, and the use of Project Management
during the construction period. The location of the Field Office shall be
determined by Project Management.
B. The Contractor shall furnish, install, and maintain temporary storage and work
sheds to adequately protect his /her work, materials, equipment, supplies, tools,
machinery, and construction equipment from damage and theft.
C. The Contractor shall arrange his /her field office and sheds so as not to interfere
with the construction. The locations of field offices and sheds shall be
coordinated with Project Management. The type, size and location of field offices
and sheds are subject to approval by Project Management.
D. The Contractor shall arrange and pay for temporary electricity and telephone
service for his /her field office and sheds, if he /she should require such services.
E. The Contractor shall relocate his /her field office and sheds as directed by Project
Management, at no additional cost to the Owner.
F. The Contractor shall remove his /her field office and sheds on completion of the
Work or when directed by Project Management. The Contractor shall remove all
debris and rubbish and shall leave the area in a clean and orderly condition.
End of Section 01590
FIELD OFFICES AND SHEDS
01590 -Page 188 of 212
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Habitat for Humanity Building Demolition
SECTION 01595
CONSTRUCTION CLEANING c
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PART 2 - PRODUCTS
2.1 MATERIALS
A. Use only those cleaning materials which will not create hazards to health or
property and which will not damage surfaces.
B. Use only those cleaning materials and methods recommended by manufacturer
of the surface material to be cleaned.
C. Use cleaning materials only on surfaces recommended by cleaning material
manufacturer.
D. Sweeping compounds used in cleaning operations shall leave no residue on
concrete floor surfaces that may affect installation of finish flooring materials.
PART 3 - EXECUTION
3.1 DURING CONSTRUCTION
A. Execute cleaning to keep the Work, the Site and adjacent properties free from
accumulations of waste materials, rubbish and windblown debris, resulting from
construction operations.
B. Provide on -site containers for the collection of waste materials, debris, and
rubbish.
CONSTRUCTION CLEANING
01595 -Page 189 of 212
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Habitat for Humanity Building Demolition
C. Dispose of waste materials, debris, and rubbish off site at a state permitted
disposal site.
D. Trash containers shall be provided by Contractor and located in trash
accumulation areas designated by Project Management. Contractor each day
shall collect and deposit in the containers, all rubbish, waste materials, debris,
and other trash from his /her operations, including any trash generated by his /her
employees during lunch periods or coffee breaks. Shipping dunnage is also to be
removed by the Contractor. Paper, boxes and bulk packaging shall be folded or
cut into reasonable sizes and shapes as appropriate and confined to prevent loss
of trash due to wind relocation. Full trash containers shall be disposed and
replaced as necessary to maintain above requirements and /or as directed by
Project Management.
End of Section 01595
CONSTRUCTION CLEANING
01595 -Page 190 of 212
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Habitat for Humanity Building Demolition
SECTION 01600
MATERIAL AND EQUIPMENT
PART 1 - GENERAL
1.1 SUMMARY OF WORK PERFORMED BY THE CONTRACTOR
A. Section includes:
1. Products.
2. Transportation and handling.
3. Storage and protection.
4. Security.
1.2 PRODUCTS
A. Products: means new material, machinery, components, equipment, fixtures,
and systems forming the Work. Products do not include machinery and
equipment used for preparation, fabrication, conveying and erection of the Work.
Products may also include existing materials or components required for reuse.
B. Do not use materials and equipment removed from existing premises, except as
specifically permitted by the Contract Documents.
C. Provide interchangeable components of the same manufacturer, for similar
components.
1.3 TRANSPORTATION AND HANDLING
A. The Contractor shall be responsible for the transportation of all materials and
equipment furnished under this contract. Unless otherwise noted, the Contractor
shall also be responsible for loading, receiving and off - loading at the site all
material and equipment installed under this Contract, whether furnished by the
Contractor or the Owner. The Contractor shall be responsible for coordinating
the installation within the buildings of equipment that is too large to pass through
finished openings.
B. Transport and handle products in accordance with manufacturer's instructions.
C. Promptly inspect shipments to assure that products comply with requirements,
quantities are correct, and products are undamaged.
D. Provide equipment and personnel to handle products by methods to prevent
soiling, disfigurement, or damage.
1.4 STORAGE AND PROTECTION
The Contractor shall be responsible for the proper storage of all materials,
supplies, and equipment to be installed under this Contract. Materials stored on
MATERIALS AND EQUIPMENT
01600 -Page 191 of 212
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Habitat for Humanity Building Demolition
site but not adequately protected will not be included in estimates for payment.
Except for materials stored within designated and approved storage sheds, vans,
or trailers, the Contractor shall not bring onto nor store in any manner at the site
any materials and equipment which will not be incorporated into the permanent
Work within seven (7) days from the delivery date. The Contractor shall be
responsible for arranging and paying for the use of property off the site for
storage of materials and equipment as may be required.
1.5 SECURITY
A. The Contractor shall be totally responsible for the security of his work, materials,
equipment, supplies, tools, machinery, and construction equipment.
End of Section 01600
MATERIALS AND EQUIPMENT
01600 -Page 192 of 212
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Habitat for Humanity Building Demolition
SECTION 01630
POST - CONTRACT SUBSTITUTIONS
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes:
Post - proposal substitutions.
1.2 SUBSTITUTIONS
A. Base Proposal shall be in accordance with the Contract Documents.
B. After the end of the proposal period, substitution requests, from the successful
Proposer, will be considered only in the case of:
1. Product unavailability.
2. Other conditions beyond the control of the Contractor.
C. Submit a separate request for each substitution. Support each request with the
following information:
Complete data substantiating compliance of proposed substitution with
requirements stated in Contract Documents:
a. Product identification, including manufacturer's name and address.
b. Manufacturer's literature, identifying:
1) Product description.
2) Reference standards.
3) Performance and test data.
C. Samples, as applicable.
d. Name and address of similar projects on which product has been used
and date of each installation.
2. Itemized comparison of the proposed substitution with product specified, listing
significant variations.
3. Data relating to changes in construction schedule.
4. Effects of substitution on separate contracts.
5. List of changes required in other work or products.
6. Accurate cost data comparing proposed substitution with product specified.
a. Amount of net change to Contract Sum.
7. Designation of required license fees or royalties.
8. Designation of availability of maintenance services, sources of replacement
materials.
D. Substitutions will not be considered for acceptance when:
POST CONTRACT SUBSTITUTIONS
01630 -Page 193 of 212
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Habitat for Humanity Building Demolition
1. A substitution is indicated or implied on shop drawings or product data
submittals without a formal request from Proposer.
2. Acceptance will require substantial revision of Contract Documents.
3. In judgment of Project Management the substitution request does not
include adequate information necessary for a complete evaluation.
4. Requested directly by a subcontractor or supplier.
E. Do not order or install substitute products without written acceptance of Project
Management.
F. Project Management will determine acceptability of proposed substitutions.
G. No verbal or written approvals other than by Change Order will be valid.
1.3 CONTRACTOR'S REPRESENTATION
A. In making formal request for substitution the Contractor represents that:
1. The proposed product has been investigated and it has been determined
that it is equivalent to or superior in all respects to the product specified.
2. The same warranties or bonds will be provided for the substitute product
as for the product specified.
3. Coordination and installation of the accepted substitution into the Work
will be accomplished and changes as may be required for the Work to be
complete will be accomplished.
4. Claims for additional costs caused by substitution which may
subsequently become apparent will be waived by the Contractor.
5. Complete cost data is attached and includes related costs under the
Contract, but not:
a. Costs under separate contracts.
b. Project Management's costs for redesign or revision of Contract
Documents.
1.4 POST - PROPOSAL SUBSTITUTION FORM
A. The form is attached to this section.
B. Substitutions will be considered only when the attached form is completed and
included with the submittal with back -up data.
POST CONTRACT SUBSTITUTIONS
01630 -Page 194 of 212
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Habitat for Humanity Building Demolition
POST - PROPOSAL SUBSTITUTION FORM
TO: Project Management
We hereby submit for your consideration the following product instead of the specified item for
the above project:
DRAWING NO: DRAWING NAME
SPEC. SEC. SPEC. NAME PARAGRAPH SPECIFIED ITEM
Proposed Substitution:
Attach complete information on changes to Drawings and /or Specifications which proposed
substitution will require for its proper installation.
Submit with request necessary samples and substantiating data to prove equal quality and
performance to that which is specified. Clearly mark manufacturer's literature to indicate
equality in performance.
The undersigned certifies that the function, appearance and quality are of equal performance
and assumes liability for equal performance, equal design and compatibility with adjacent
materials.
Submitted By:
Signature Address
Title
Firm Telephone
Date
Signature shall be by person having authority to legally bind his /her firm to the above terms
Failure
provide legally binding signature will result in retraction of approval.
For use by the Architect:
Recommended
Not Recommended
Insufficient data received
Date
Not Approved
Approved as noted
Date
POST CONTRACT SUBSTITUTIONS
For use by the Owner /Prof. Mgmt.:
Recommended as noted Approved
Received too late
01630 -Page 195 of 212
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Habitat for Humanity Building Demolition
Fill in Blanks Below:
A. Does the substitution affect dimensions shown on Drawings?
Yes No If yes, clearly indicate changes:
B. Will the undersigned pay for changes to the building design, including engineering and
detailing costs caused by the requested substitution?
Yes No If no, fully explain:
C. What effect does substitution have on other Contracts or other trades?
D. What effect does substitution have on construction schedule?
E. Manufacturer's warranties of the proposed and specified items are:
Same Different. Explain:
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Reason for Request:
Itemized comparison of specified item(s) with the proposed substitution; list significant
variations:
This substitution will amount to a credit or extra cost to the Owner of:
dollars ($ )
Designation of maintenance services and sources:
(Attach additional sheets if required.)
End of Section 01630
POST CONTRACT SUBSTITUTIONS
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01630 -Page 196 of 212
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Habitat for Humanity Building Demolition
SECTION 01640
PRODUCT HANDLING
PART I -- GENERAL
1.1 DESCRIPTION: THE CONTRACTOR SHALL BE RESPONSIBLE FOR
A. Work included. Protect products scheduled for use in the Work by means
including, but not necessarily limited to, those described in this Section.
B. Related work:
1. Documents affecting work of this Section include, but are not necessarily
limited to, General Conditions, Supplementary Conditions, and Sections
in Division of these Technical Special Provisions.
2. Additional procedures also may be prescribed in other Sections of these
Technical Special Provisions.
1.2 QUALITY ASSURANCE
A. Include within the Contractor's quality assurance program such procedures as
are required to assure full protection of work and materials.
1.3 MANUFACTURERS' RECOMMENDATIONS
A. Except as otherwise approved by Project Management, determine and comply
with manufacturers' recommendations on product handling, storage, and
protection.
1.4 PACKAGING
A. Deliver products to the job site in their manufacturer's original container, with
labels intact and legible.
1. Maintain packaged materials with seals unbroken and labels intact until
time of use.
2. Promptly remove damaged material and unsuitable items from the job
site, and promptly replace with material meeting the specified
requirements, at no additional cost to the Owner.
B. Project Management may reject as non - complying such material and products
that do not bear identification satisfactory to Project Management as to
manufacturer, grade, quality, and other pertinent information.
1.5 PROTECTION
A. Protect finished surfaces through which equipment and materials are handled
PRODUCT HANDLING
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Habitat for Humanity Building Demolition
B. Provide protection for finished floor surfaces in traffic area prior to allowing
equipment or materials to be moved over such surfaces.
C. Maintain finished surfaces clean, unmarred, and suitably protected until accepted
by the Owner.
1.6 REPAIRS AND REPLACEMENTS
A. In event of damage, promptly make replacements and repairs to the approval of
Project Management and at no additional cost to the Owner.
B. Additional time required to secure replacements and to make repairs will not be
considered by Project Management to justify an extension in Contract Time of
Completion.
End of Section 01640
PRODUCT HANDLING
01640 -Page 198 of 212
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Packet Pg. 2422
P.3.a
Habitat for Humanity Building Demolition
SECTION 01700
CONTRACT CLOSEOUT
PART 1 — GENERAL
1.1 PROJECT TERMINATION
A. The Contract requirements are met when construction activities have
successfully produced, in this order, these three (3) terminal activities:
1. Substantial Completion.
2. Final Completion.
3. Final Payment.
1.2 NOTICE OF SUBSTANTIAL COMPLETION
A. Contractor shall submit to Project Management when work is substantially
complete:
1. A written notice that the Work, or designated portion thereof, is
substantially complete.
2. Request Substantial Completion Observation at a mutually agreeable
date.
3. Certifications of systems and testing /balancing final reports.
4. Submit evidence of compliance with requirements of governing
authorities:
a. Certificate of Occupancy (or Completion)
b. Certificates of Inspection as applicable:
1) Electrical systems if required by Code
B. Within a reasonable time after receipt of such notice, the Owner and the
Contractor will make an observation to determine the status of completion.
C. Should the Owner determine that the work is not substantially complete, the
following will occur:
1. The Owner will promptly notify the Contractor in writing, giving the
reasons.
2. The Contractor shall remedy the deficiencies in the Work, and send a
second written notice of substantial completion to the Owner.
3. The Owner will re- observe the Work.
D. When the Owner concurs that the Work is substantially complete, the following
will occur:
1. Project Management will prepare a Certificate of Substantial Completion
accompanied by the Punch List of items to be completed or corrected, as
verified and amended by Project Management. Contract responsibilities
are not altered by inclusion or omission of required Work from the punch
list.
2. The Owner will submit the certificate to the contractor for written
acceptance of the responsibilities assigned to them in the certificate.
CONTRACT CLOSEOUT
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Habitat for Humanity Building Demolition
E. Contractor shall complete or correct items identified on the punch list and
required by the Contract requirements within time limit established by the
certificate.
1.3 FINAL COMPLETION
A. To attain final completion, the Contractor shall complete activities pertaining to
substantial completion, complete Work on punch list items and submit written
request to the Owner for final inspection within thirty (30) calendar days of date of
substantial completion.
B. When the Work is complete, the Contractor shall submit written certification that:
1. The Contract Documents have been reviewed.
2. Work has been inspected for compliance with the Contract
Documents.
3. Work has been completed in accordance with the Contract
Documents.
4. Equipment and systems have been tested in the presence of the Owner's
representative and are operational.
5. Work is completed and ready for final observation.
C. The Owner and the Contractor will make an inspection to verify the status of
completion with reasonable promptness after receipt of such certification.
D. Should the Owner consider that the Work is incomplete or defective:
1. The Owner will promptly notify the Contractor in writing, listing the
incomplete or defective work.
2. The Contractor shall take immediate steps to remedy the stated
deficiencies and send a second written certification to the Owner that the
Work is complete.
3. The Owner will re- inspect the Work.
E. When the Work is acceptable under the Contract Documents as determined by
the Owner, the Owner will request the Contractor to make close -out submittals.
Warranties & Guarantees for everything will begin at Substantial Completion.
1.4 THE CONTRACTOR'S CLOSEOUT SUBMITTALS TO THE OWNER
Contractor shall provide two (2) hard copies in tabulated divided binders and one (1)
saved electronically tabbed and indexed in Adobe Acrobat file (.PDF) format delivered
on a downloadable CD /DVD of the all the following but not limited to:
A. Project Record Documents (As Built Documents).
B. Operating and maintenance data, instructions to the Owner's personnel.
C. Warranties, bond and guarantees.
D. Keys and keying schedule.
CONTRACT CLOSEOUT 01700 -Page 200 of 212
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E. Spare parts and maintenance materials.
F. Electronic copies of approved submittals.
G. Evidence of payment and final release of liens and consent of surety to final
release (includes final release from all utilities and utility companies).
1.5 FINAL ADJUSTMENT OF ACCOUNTS
A. Submit a final statement of accounting to the Owner.
B. Statement shall reflect adjustments to the Contract Sum:
1. The original Contract Sum
2. Additions and deductions resulting from:
a. Previous Change Orders.
b. Allowances.
C. Deductions for uncorrected Work.
d. Deductions for Liquidated Damages.
e. Deductions for Re- inspection Payments.
f. Other Adjustments.
C. The Owner will prepare a final Change Order, reflecting adjustments to the
Contract Sum which were not previously made by Change Orders.
1.6 FINAL APPLICATION FOR PAYMENT
A. The Contractor shall submit the final Application for Payment in accordance with
procedures and requirements stated in the Conditions of the Contract.
End of Section 01700
CONTRACT CLOSEOUT
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Habitat for Humanity Building Demolition
SECTION 01710
FINAL CLEANING c
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A. Section includes: _
1. Contractor's cleaning at completion of Work ,o
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1.2 DISPOSAL REQUIREMENTS
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A. Conduct cleaning and disposal operations to comply with codes, ordinances, c
regulations, and anti - pollution laws. c
1. Do not burn or bury rubbish and waste materials on the Project Site.
2. Do not dispose of volatile wastes such as mineral spirits, oil or paint °
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A. Use only those cleaning materials which will not create hazards to health or
property and which will not damage surfaces.
B. Use only those cleaning materials and methods recommended by manufacturer
on the surface material to be cleaned.
C. Use cleaning materials only on surfaces recommended by cleaning material
manufacturer.
PART 3 - EXECUTION
3.1 DUST CONTROL
A. Handle materials in a controlled manner with as little handling as possible.
3.2 FINAL CLEANING
A. Employ skilled workmen for final cleaning.
B. Remove grease, mastic, adhesives, dust, dirt, stains, fingerprints, labels, and
other foreign materials from sight- exposed interior and exterior surfaces.
C. Polish glossy surfaces to a clear shine.
D. Broom clean exterior paved surfaces; rake clean other surfaces of the grounds
FINAL CLEANING
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Habitat for Humanity Building Demolition
E. Prior to final completion, or the Owner occupancy, conduct an inspection of sight -
exposed interior surfaces, exterior surfaces and work areas, to verify that the
entire Work is clean.
F. Clean tunnels and closed off spaces of packing boxes, wood frame members
and other waste materials used in the Construction.
G. Remove temporary labels and stickers from fixtures and equipment. Do not
remove permanent name plates, equipment model numbers and ratings.
H. Remove from the Site all items installed or used for temporary purposes during
construction.
I. Restore all adjoining areas to their original or specified condition.
End of Section 01710
FINAL CLEANING
01710 -Page 203 of 212
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Packet Pg. 2427
P.3.a
Habitat for Humanity Building Demolition
SECTION 01720
PROJECT RECORD DOCUMENTS
PART 1 - GENERAL
1.1 SUMMARY
A. Contractor shall:
1. Maintain at the job site one (1) copy of:
a. Record Contract Drawings.
b. Record Project Manual.
C. Coordination drawings.
d. Addenda.
e. Reviewed shop drawings.
f. Change Orders.
g. Other modifications to the Contract.
h. Field test records.
1.2 GENERAL
A. Store documents in cabinets in temporary field office, apart from documents used
for construction.
B. Maintain documents in clean, dry, legible condition.
C. Do not use Project Record Documents for construction purposes.
D. Make documents available for inspection by Project Management.
E. Failure to maintain documents up -to -date will be cause for withholding payments.
F. Obtain from Project Management (at no charge) two (2) sets of the Contract
Documents for Project Record Documents including:
1. Specifications with all addenda.
2. Two (2) complete sets of black -line prints of all Drawings.
1.3 RECORDING
A. Label each document "Project Record ".
B. Keep record documents current.
C. Do not permanently conceal any work until required information has been
recorded.
D. Contract Drawings:
PROJECT RECORD DOCUMENTS 01720 -Page 204 of 212
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Packet Pg. 2428
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Habitat for Humanity Building Demolition
1. Required information may, as an option, be entered on a "working set"
and then at completion of Project transfer the information to final
submitted "Project Record" set.
2. Legibly mark to record actual construction:
a. Depths of various elements of foundation in relation to survey
data.
b. Horizontal and vertical location of underground utilities and
appurtenances referenced to permanent surface improvements.
C. Location of internal utilities and appurtenances concealed in
construction referenced to visible and accessible features of
structure.
d. Field changes of dimension and detail.
e. Changes made by Change Order or Construction Change
Directive.
f. Details not on original Contract Drawings.
E. Specifications and Addenda:
Legibly mark up each Section to record:
a. Manufacturer, trade name, catalog number and supplier of each
product and item of equipment actually installed.
b. Changes made by Change Order or Construction Change
Directive.
C. Other items not originally specified.
F. Conversion of schematic layouts:
1. Arrangement of conduits, circuits, piping, ducts and similar items are in
most cases shown schematically on the Drawings.
2. Legibly mark to record actual construction:
a. Dimensions accurate to within 1" on the centerline of items shown
schematically.
b. Identify each item, for example, "cast iron drain" "galvanized
water ".
C. Identify location of each item, for example, "under slab ", "in ceiling
plenum ", "exposed ".
3. Project Management may waive requirements of schematic layout
conversion, when in his opinion, it serves no beneficial purpose. Do not,
however, rely on waivers being issued except when specifically issued by
Project Management in writing.
1.4 SUBMITTAL
A. At completion of Project, deliver Project Record Documents to Project
Management and one (1) saved electronically tabbed and indexed copy in Adobe
Acrobat file (.PDF) format delivered on a downloadable CD /DVD prior to request
for final payment.
B. Accompany submittal with transmittal letter, in duplicate, containing:
1. Date.
PROJECT RECORD DOCUMENTS
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Habitat for Humanity Building Demolition
2. Project title and Project number.
3. The Contractor's name and address.
4. Title and number of each record document.
5. Certification that each document as submitted is complete and
accurate.
6. Signature of the Contractor, or his /her authorized representative.
End of Section 01720
PROJECT RECORD DOCUMENTS
01720 -Page 206 of 212
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SECTION 01730
OPERATION AND MAINTENANCE DATA
PART 1 - GENERAL
1.1 SUMMARY: THE CONTRACTOR SHALL PROVIDE OPERATION AND
MAINTENANCE DATA
A. Section includes:
1. Format and content of manuals.
2. Schedule of submittals.
B. Related sections
1. SECTION 01301 - SUBMITTALS
2. SECTION 01700 - CONTRACT CLOSEOUT
3. Individual Specifications Sections: specific requirements for operation
and maintenance data.
1.2 QUALITY ASSURANCE
A. Prepare instructions and data by personnel experienced in maintenance and
operation of described products.
1.3 FORMAT
A. Prepare data in the form of an instructional manual.
B. Binders: commercial quality, 8 -1/2" x 11" three -ring binders with hardback,
cleanable, plastic covers; 1 -1/2" maximum ring size. When multiple binders are
used, correlate data into related consistent groupings.
C. Cover: identify each binder with typed or printed title OPERATION AND
MAINTENANCE INSTRUCTIONS; list title of the Project and separate building;
identify subject matter of contents.
D. Arrange content by systems under Section numbers and sequence of Table of
Contents of these Specifications.
E. Provide tabbed fly leaf for each separate product and system, with typed
description of product and major component parts of equipment.
F. Text: manufacturer's printed data, or typewritten data on 20 pound paper.
G. Drawings: provide with reinforced punched binder tab. Bind in with text; fold
larger drawings to size of text pages.
H. Provide one (1) indexed digital electronic copy of all Operation Maintenance Data
on CD.
WARRANTIES
01740 -Page 207 of 212
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Packet Pg. 2431
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Habitat for Humanity Building Demolition
1.4 CONTENTS, EACH VOLUME
A. Table of Contents: provide title of the Project; names, addresses, and telephone
numbers of Project Management, consultants, and the Contractor with name of
responsible parties; schedule of products and systems, indexed to content of the
volume.
B. For each product or system: list names, addresses, and telephone numbers of
subcontractors and suppliers, including local source of supplies and replacement
parts.
C. Product data: mark each sheet to clearly identify specific products and
component parts, and data applicable to installation. Delete inapplicable
information.
D. Drawings: supplement product data to illustrate relations of component parts of
equipment and systems, to indicate control and flow diagrams. Do not use the
Project Record Documents as maintenance drawings.
E. Type text: as required to supplement product data. Provide logical sequence of
instructions for each procedure, incorporating manufacturer's instructions.
F. Warranties and bonds: bind in copy of each.
1.5 MANUAL FOR MATERIALS AND FINISHES
A. Building products, applied materials, and finishes: include product data, with
catalog number, size, composition, and color and texture designations. Provide
information for re- ordering custom manufactured products.
B. Instructions for care and maintenance; include manufacturer's recommendations
for cleaning agents and methods, precautions against detrimental agents and
methods, and recommended schedule for cleaning and maintenance.
C. Moisture protection and weather exposed products: include product data listing
applicable reference standards, chemical composition, and details of installation.
Provide recommendations for inspections, maintenance, and repair.
D. Additional requirements; as specified in individual product specification
Sections.
1.6 MANUAL FOR EQUIPMENT AND SYSTEMS
A. Each item of equipment and each system: include description of unit or system,
and component parts. Identify function, normal operating characteristics, and
limiting conditions. Include performance curves, with engineering data and tests,
and complete nomenclature and commercial number of replaceable parts.
WARRANTIES
01740 -Page 208 of 212
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Habitat for Humanity Building Demolition
B. Maintenance requirements: include routine procedures and guide for trouble-
shooting; disassembly, repair, and re- assembly instructions; and alignment,
adjusting, balancing, and checking instructions.
C. Provide servicing and lubrication schedule, and list of lubricants required.
D. Include manufacturer's printed operation and maintenance instructions.
E. Provide original manufacturer's parts list, illustrations, assembly drawings, and
diagrams required for maintenance.
F. Provide the Contractor's coordination drawings.
G. Provide list of original manufacturer's spare parts, current prices, and
recommended quantities to be maintained in storage.
H. Include test reports.
Additional requirements: as specified in individual product specification Sections
J. Provide a listing in Table of Contents for design data, with tabbed fly sheet and
space for insertion of data.
1.7 SUBMITTALS
A. Submit two (2) copies of operation and maintenance data for review by Project
Management prior to Final Inspection. One (1) copy will be returned with
comments.
B. Submit the required number of copies per each Specification Section or two (2)
copies each if not specified of approved data in final form within ten (10) days
after Final Inspection.
C. For equipment or component parts of equipment put in service during
construction and operated by the Owner, submit operation and maintenance data
within ten (10) days after acceptance.
D. Submit two (2) copies of approved revised volumes of data in final form within ten
(10) days after final inspection.
End of Section 01730
WARRANTIES
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Habitat for Humanity Building Demolition
SECTION 01740
WARRANTIES
PART 1 — GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and
Supplementary Conditions and other Division 1 Specification Sections, apply to
this Section.
1.2 SUMMARY
A. This Section includes administrative and procedural requirements for the
Contractor for warranties required by the Contract Documents, including
manufacturers standard warranties on products and special warranties.
1. Refer to the General Conditions for terms of the Contractor's period for
correction of the Work.
B. Related Sections: The following Sections contain requirements that relate to this
Section:
1. Division 1 Section "Submittals" specifies procedures for submitting
warranties.
2. Division 1 Section "Contract Closeout" specifies contract closeout
procedures.
3. Certifications and other commitments and agreements for continuing
services to Owner are specified elsewhere in the Contract Documents.
C. Disclaimers and Limitations: Manufacturer's disclaimers and limitations on
product warranties do not relieve the Contractor or the warranty on the Work that
incorporates the products. Manufacturer's disclaimers and limitations on product
warranties do not relieve suppliers, manufacturers, and subcontractors required
to countersign special warranties with the Contractor.
D. Separate Prime Contracts: Each prime contractor is responsible for warranties
related to its own contract.
1.3 DEFINITIONS
A. Standard products warranties are preprinted written warranties published by
individual manufacturers for particular products and are specifically endorsed by
the manufacturer to the Owner.
B. Special warranties are written warranties required by or incorporated in the
Contract Documents, either to extend limits provided by standard warranties or to
provide greater rights for the Owner.
WARRANTIES
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Habitat for Humanity Building Demolition
1.4 WARRANTY REQUIREMENTS
A. Related Damages and Losses: When correcting failed or damaged warranted
construction, remove and replace construction that has been damaged as a
result of such failure or must be removed and replaced to provide access for
correction of warranted construction.
B. Reinstatement of Warranty: When Work covered by a warranty has failed and
been corrected by replacement or rebuilding, reinstate the warranty by written
endorsement. The reinstated warranty shall be equal to the original warranty
with an equitable adjustment for depreciation.
C. Replacement Cost: Upon determination that Work covered by a warranty has
failed, replace or rebuild the Work to an acceptable condition complying with
requirements of the Contract Documents. The Contractor is responsible for the
cost of replacing or rebuilding defective Work regardless of whether the Owner
has benefited from use of the Work through a portion of its anticipated useful
service life.
D. Owner's Recourse: Expressed warranties made to the Owner are in addition to
implied warranties and shall not limit the duties, obligations, rights, and remedies
otherwise available under the law. Expressed warranty periods shall not be
interpreted as limitations on the time in which the Owner can enforce such other
duties, obligations, rights or remedies.
E. Where the Contract Documents require a special warranty, or similar
commitment on the Work or part of the Work, the Owner reserves the right to
refuse to accept the Work, until the Contractor presents evidence that entities
required to countersign such commitments are willing to do so.
1.5 SUBMITTALS
A. Submit written warranties to Project Management prior to the date certified for
Substantial Completion. If Project Management's Certificate of Substantial
Completion designates a commencement date for warranties other than the date
of Substantial Completion for the Work, or a designated portion of the Work,
submit written warranties upon request of the Owner.
B. When the Contract Documents require the Contractor, or the Contractor and a
subcontractor, supplies manufacturer to execute a special warranty, prepare a
written document that contains appropriate terms and identification, ready for
execution by the required parties. Submit a draft to the Owner, through Project
Management, for approval prior to final execution.
C. Form of Submittal: At Final Completion compile two (2) copies of each required
warranty properly executed by the Contractor, or by the Contractor,
subcontractor, supplier, or manufacturer. Organize the warranty documents into
an orderly sequence based on the table of contents of the Project Manual.
WARRANTIES
01740 -Page 211 of 212
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Habitat for Humanity Building Demolition
D. Bind warranties and bonds in heavy -duty, commercial - quality, durable 3 -ring,
vinyl- covered loose -leaf binders, thickness as necessary to accommodate
contents, and sized to receive 8 %2 x 11" (115 -by- 280 -mm) paper and one (1)
saved electronically tabbed and indexed copy in Adobe Acrobat file (.PDF)
format delivered on a downloadable CD /DVD.
1. Provide heavy paper dividers with celluloid covered tabs for each
separate warranty. Mark the tab to identify the product or installation.
Provide a typed description of the product or installation, including the
name of the product, and the name, address, and telephone number of
the Installer.
2. Identify each binder on the front and spine with the typed or printed title
"WARRANTIES", Project title or name, and name of the Contractor.
3. When warranted construction requires operation and maintenance
manuals, provide additional copies of each required warranty, as
necessary, for inclusion in each required manual.
END OF SECTION 01740
WARRANTIES
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