03/19/2003 Agreement
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
BRANCH OFFICE
MARATHON SUB COURTHOUSE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
MONROE COUNTY COURTHOUSE
500 WHITEHEAD STREET, SUITE 101
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3663
BRANCH OFFICE
PLANTATION KEY
GOVERNMENT CENTER
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DATE:
May 15, 2003
TO:
James Roberts
County Administrator
FROM:
Debbie Frederick, Aide
to County Administrator
Pamela G. Hanc~
Deputy Clerk Q
ATTN:
At the March 19, 2003, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Contract between Monroe County and Advanced Data
Solutions, Inc. for document imaging services for posting Board of County Commissioners'
monthly meeting agendas on the County's web site.
Enclosed is a duplicate original of the above mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File /
CONTRACT FOR WEB POSTING SERVICES
THIS CONTRACT is entered into by and between MONROE COUNTY, a political
subdivision of the State of Florida, whose address is Gato Building, 1100 Simonton Street, Key
West, FL 33040, hereafter County, and ADVANCED DATA SOLUTIONS, INC., a Florida
corporation, whose address is 109 S. Bayview Blvd, Suite F, Oldsmar, FL 34677, hereafter ADS.
WHEREAS, the County desires to employ a service provider to scan the County Commission
meeting agendas and promptly post the same on the County's website; and
WHEREAS, ADS represents that it is professionally qualified to perform the scanning and
web posting services needed by the County; now, therefore
IN CONSIDERATION of the mutual promises and covenants set forth below the parties
agree as follows:
1. ADS will perform the following services for the posting and searching the full text
of each County Commission Agenda via the Internet:
a) Monroe County will Fed Ex the agenda package to the ADS office each month based
on a routine schedule to be determined by the County Administrator and ADS. The County
will also e-mail the Agenda Word documents to ADS for conversion to HTML for posting on
the Monroe County Agenda Web Page.
b) ADS will scan and post all documents provided by the County via FedEx and Fax
within 24 hours of receipt. After ADS has posted the original agenda package to the
County's web site, the County will notify ADS via email just before faxing or FedExing any
additional documents that need to be added. Additional Fed Ex and faxed documents
subsequent to the original agenda posting by ADS should be kept to as few as possible.
c) All FedEx and shipping costs are the responsibility of the County.
2. ADS services as described above will be provided to the County at a rate of
$1.20/Image. Pricing covers 12 months of services beginning May 1, 2003 and ending April 30,
2004. Provided, the total compensation paid ADS under this contract may not exceed $24,500
without the prior authorization of the County's Board of County Commissioners. Payment will be
made monthly upon receipt of an invoice and documentation verifying the receipt of services,
contingent upon annual appropriation by the County.
3. ADS warrants that he/it had not employed, retained or otherwise had act on his/its
behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance
No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-
1990. For breach or violation of this provision the County may, in its discretion, terminate this
contract without liability and may also, in its discretion, deduct from the contract or purchase
price, or otherwise recover the full amount of any fee, commission, percentage, gift, or
consideration paid to the former County officer or employee.
4. This contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in a court of competent jurisdiction in Monroe County,
Florida.
5. This contract will take effect on the signature date of the last party to execute the
contract.
/(. ( ~t~;'.~W~TNESS WHEREOF, the parties hereto have set their hands and seals the day and
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
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Mayor/Chairman
(SEAL)
Attest:
By ti {pi
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ADVANCED DATA SOLUTIONS, INC.
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SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
~ \j~-e~ b~~~) G\)U,L'::, \!& warrants that he/it has not employed, retained
.
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the fo
4-7-03.
Date:
STATE OF
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COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
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who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this
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My commissi
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UBLIC
JOHN W. JOHNSON
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