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Item H1Meeting Date: May 21 2014 Bulk Item: Yes A No Division: -Growth Mananement Department: Land Steward AGENDA ITEM IN® Approval of a 10 year contract with Florida Fish & Wildlife Conservation Commission (FFWCC) to continue funding the removal of invasive exotic plants from conservation lands that are owned or managed by Monroe County. Monroe County's existing 10 year contract with FFWCC for the removal of invasive exotic plants from County conservation lands is due to expire on August 17, 2014. Funding is awarded to the County through annual task assignments. PREVIOUS RELEVANT BOCC ACTION: February 18, 2004 - approval of a 10 year contract for funding to remove invasive exotic plant species. This contract is due to expire this year. The Board has approved annual task assignments for grant funding since 2005. CONTRACT/AGREEMEENT CHANGES: NA STAFF RECOMMENDATIONS: Approval TOTAL COST: NA INDIRECT COST: BUDGETED: Yes No — DIFFERENTIAL OF LOCAL PREFERENCE: NA COST TO COUNTY:- NA — SOURCE OF FUNDS: REVENUE PRODUCING: Yes No A AMOUNT PER MONTH Year 01 APPROVED BY: County Atty OMB/Purchasing / Risk Management Yfl�F DOCUMENTATION: Included X Not Required — DISPOSITION: AGENDA ITEM # MCA OE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: FFWCC Contract #- FWC 13 101 Effective Date: July 1, 2014 Expiration Date: June 30, 2024 Contract Purpose/Description: Provide funding from FFWCC to Monroe County for the removal of invasive exotic plant species from County owned or Countyman sared conservation lands. Funding is provided on ual basis ouch Task Assi nmeats. Contract Manager: 2511 Growth M alement /�t 1 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 5/21/14 Deadline: 5/6/14 CONTRACT COSTS Total Dollar Value of Contract: $ NA Current Year Portion: $ Budgeted? Yes[-] No Account Codes: Grant: $ County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $------jyr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial., salaries, CONTRACT REVIEW Changes Date Out Date In Needed Reviewer Division Director Yes o NoE Risk Man agement YesEl No O.M.BJPurchasing Yes[-] NOU County Attorney n Yes o NoE' Comments: OMB Form Revised 2/27/01 MCP #2 FWC Contract No. 13101 STATE OF FLORIDA The FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION, whose address is 620 South Meridian Street, Tallahassee, Florida 32399-1600, hereafter "Commission," and MONROE COUNTY, FLORIDA, 59-6000749-011, whose address is Monroe County Board of County Conumissioners, 1100 Simonton St., Key West, Florida, 33040, hereinafter "Contractor", collectively, "Parties". The Commission and Contractor intend to partner together to to perform upland invasive plant control services on a Task Assignment basis (copies of the Task Assignment Form and Task Assignment Change Order Form are attached hereto as Attachments D and E, respectively) as Mfined herein and the Contractor does hereb&"ree to perform such services upon the terms and conditions set forth in this Contract, Attachment A (Scope of Work) and all attachments and exhibits named herein which are attached hereto and incorporated by reference. Each project to be performed by the Contractor shall be authorized by a separate task assignment notification form. No minimum amount is guaranteed under this Contract. For services rendered the Commission shall pay on a combination fixed price/cost reimbursement/fee schedule basis as specified in each executed Task Assignmen . The Contractor shall satisfactorily perform the services described in each executed Task Assignment and executed Task Assignment Change Order. Any and all equipment, products, or materials necessary to perform this Contract shall be supplied by the Contractor, unless otherwise specified herein. - The Commission has awarded this Contract pursuant to the requirements of Section 287.057, Florida Statutes; and MA , - -- . - ; regources, wildlife. and oub The Commission and the Contractor, for the considerations stated in this Contract, agree as follows: 1. PROJECT DESCREPTION. The Contractor shall provide the services and products, and perform the specific responsibilities and obligations, as set forth in the Scope of Work, attached hereto as Attachment A and made a part hereof (hereafter, Scope of Work). The Scope of Work specifically identifies project tasks and accompanying deliverables, These deliverables must be submitted and approved by the Cominission prior to any payment. The Conarossion will not accept any deliverable that does not comply with the specified required rninimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. If this Contract was competitively procured, the Contractor's response to the Cominission's solicitation is hereby incorporated by reference. FWC Contract N. 13101 B. Contractor — Quarterly Minority and Service -Disabled Veteran Business Enterprise Report. Contractor shall provide a quarterly Minority and Service -Disabled Veteran Business Enterprise Report to the Commission's Contract Manager, summarizing the participation of certified and non -certified minority and service -disabled veteran subcontractors/material suppliers for the current quarter and project to date. The report shall include the names, addresses and dollar amount of each certified and non -certified Minority Business Enterprise and Service -Disabled Veteran Enterprise participant and a copy must be forwarded to the Commission's Contract Manager. The Office of Supplier Diversity at (850) 487-0915 will assist in furnishing names of qualified minorities. The Commission's Minority Coordinator at (850) 488-3427 will assist with questions and answers. Ver. November 14, 2013 - Page 2 of 22 FWC Contract No. 13101 A. Contract Period and Limited Obligation Period. This Contract shall begin upon execution by both Parties or July 1, 2014 (whichever is later) and end June 30, 2024, inclusive. The Commission shall not be obligated to pay for costs related to this Contract prior to its beginning date or after its ending date. 0. Renewal — Competitive Procurement. If this Contract was competitively procured, the renewal price(s) must be set forth in the Contractor's response to the Commission's bid document. The renewal price(s) for this Contract are included in the Scope of Work. If applicable, renewal of this Contract shall be subject to the availability of funds, satisfactory performance evaluations by the Commission, and at the discretion of the Commission; it must also be in writing and subject to the same terms and conditions of this Contract. Renewal amendments must be executed prior to the end date of the Contract. Any costs associated with a renewal may not be passed onto the Commission. C. Renewal — Exceptional Purchase. If this Contract was procured by an exceptional purchase pursuant to Subsections 287,057(3)(a) or (3)(c), Florida Statutes not be renewed. Subsection 287,057(13), F.S., provides that contracts for commodities or contractual services may be renewed for up to three (3) years, or for a total term not to exceed the original Contract period, whichever is longer. If applicable, renewal of this Contract shall be subject to the availability of funds, satisfactory performance evaluations by the Commission, and at the discretion of the Commission-, it must also be in writing and subject to the same terms and conditions of this Contract. Renewal amendments must be executed prior to the end date of the Contract. Any costs associated with a renewal may not be passed onto the Commission. D. Renewal Period. This Contract may not be renewed. If this contract was competitive procured, the renewal price(s) must be set forth in the Contractor's response to the 'I Cominission's bid document. The renewal price(s) for this Contract are included in t Scope of Work. E. Extension. If this is a contract for contractual services, any extension of this contract as provided for in the Scope of Work shall be in writing for a period not to exceed months and shall be subject to the same terms and conditions set forth in the initial contract. There shall be only one extension of this contract unless the failure to meet the criteria set forth in the contract for completion of the contract is due to events beyond the control of the contractor. COMPENSATION AND PAYMENTS. A. Compensation. As consideration for the services rendered by the Contractor under the terms of this Contract, the Commission shall pay the Contractor on a cost reimbursement basis in an amount not to exceed $4,000,000.00 B. Payments. The Commission shall pay the Contractor for satisfactory performance of the tasks identified in the Scope of Work, as evidenced by the completed deliverables, upon submission of invoices, accompanied by supporting documentation sufficient to justify invoiced expenses or fees, and after acceptance of services and deliverables in writing by the Commission's Contract Manager, identified in paragraph twelve (12), below. Unless FWC Contract No. 13101 UM invoice period. Unless otherwise specified in the Scope of Work, a final invoice shall be submitted to the Commission no later than 45 days following the expiration date of this Contract to assure the availability of funds for payment. Costs under this Contract must be obligated and all work completed by the Contractor by the end of the Contract period identified in paragraph three (3). C. Invoices. Each invoice shall include the Commission Contract Number and the Contractor's Federal Employer Identification (FEID) Number, Invoices may be submitted electronically, If submitting hard copies, an original and two (2) copies of the invoice, plus all supporting documentation, shall be submitted. All bills for amounts due under this Contract shall be submitted in detail sufficient for a proper pre -audit and post -audit thereof. Contractor acknowledges that the Commission's Contract Manager shall reject invoices lacking documentation necessary to justify invoiced expenses, F. State Obligation to Pay. The State of Florida's performance and obligation to pay under this Contract is contingent upon an annual appropriation by the Legislature. The parties hereto understand that this Contract and any renewal thereof is not a commitment to future appropriations, but is subject to appropriation and authority to spend provided by the Legislature, The Commission shall be the final authority as to the availability of funds for this Contract, and as to what constitutes an "annual appropriation" of funds to complete this Contract. If such funds are not appropriated or available for the Contract purpose, such event will not constitute a default on behalf of the Commission or the State. The Commission's Contract Manager shall notify Contractor in writing at the earliest possible time if funds are not appropriated or available. F. Non -Competitive Procurement and Rate of Payment. Section 216.3475, F.S., require7 that under non-competitive procurements, a Contractor may not receive a rate of payment in excess of the competitive prevailing rate for those services unless expressly authorized in the General Appropriations Act. If applicable, Contractor warrants, by execution of this Contract, that the amount of non-competitive compensation provided in this Contract is in compliance with Section 216.3475, F.S. G. Professional Services — Truth -In -Negotiation Certificate. If this Contract is for professional services and contains a lump -sum or a cost -plus -a -fixed -fee form of compensation which exceeds the threshold of Category Four ($195,000) as provided in Section 287.017, F.S., then: a. The Contractor must execute a Truth -in -Negotiations Certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting, pursuant to Section 287.055(5), F.S. b. The original contract price and any additions will be adjusted to exclude any significant sums by which the Commission determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates. All such contract adjustments must be made within one (1) year following the end of this Contract. Ver. November 14, 2013 - Page 4 of 22 FWC Contract No. 13101 .......... Questions should be directed to the State of Florida's EFT` Section at (850) 413-5517. Once enrolled, invoice payments will be made by EFT. J. Vendor Ombudsman. A Vendor Ombudsman, whose duties include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from a State agency, may be contacted at (850) 413-5516 or by calling the Chief Financial Officer's Hotline, (800) 342-2761 CEATIFICAT AROMAINICU. UVOK ex�scut*xPwl' the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of the form entitled "Certifications and Assurances," attached hereto and incorporated as Attachment B. This includes: Debarment and Suspension Certification; Certification Against Lobbying; Certification Regarding Public Entity Crimes; and Certification jap5licable to con_tracts for goods or services in exceil of $1 million),- Attachment B, incorporated and made part of this Contract. 6. MYFLORIDAMARKETPLAKE VENDOR REGISTRATION AND TRANSACTION FEE. A. MyFloridaMarketPlace. In accordance with Rule 60A-1.030 of the Florida Administrative Code (F.A.C.), each vendor doing business with the State for the sale of commodities or contractual services as defined in Section 287.012, F.S., shall register in the MyFloridaMarketPlace system, unless exempted under Rule 60A- 1 030(3), RA.C. Information about the registration process is available, and registration may be completed, at the MyFloridaMarketPlace website (link under Business on the State portal at www.myfloridacom), Interested persons lacking Internet access may request assistance from the MyFloridaMarketPlace Customer Service at (866-352-3776) or from State Purchasing, 4050 Esplanade Way, Suite 300, Tallahassee, Florida 32399. B. Transaction Fee. Pursuant to Section 287.057(22), F,S., all payments, unless exempt under Rule 60A-1,030(3), F.A.C., shall be assessed a Transaction Fee of one percent Ver. November 14, 2013 - Page 5 of 22 FWC Contract No. 13101 (1,0%), which the Contractor shall pay to the State, For payments within the State accounting system (Florida Accounting Information Resource, FLAIR, or its successor), tM TransmtioF?-_�*7t"*-mll, MmrPpwTKfAe, bu autowft-ticK-llTft)W-'Wbtwd fi�yimejAQ ttsk'n Contractor. If automatic deduction is not possible, the Contractor shall pay the Transaction Fee pursuant to Rule 60A-1.031(2), F.A.C. By submission of these reports and corresponding payments, Contractor certifies their correctness. All such reports and payments shall be subject to audit by the State or its designee. C. Transaction Fee Credits. The Contractor shall receive a credit for any Transaction Fee paid by the Contractor for the purchase of any items(s) if such items(s) are returned to the Contractor through no fault, act, or omission of the Contractor. Notwithstanding the foregoing, a Transaction Fee is non-refundable when an item is rejected or returned, or declined, due to the Contractor's failure to perform or comply with specifications or requirements of the Contract. Failure to comply with these requirements shall constitute grounds for declaring the Contractor in default and recovering re -procurement costs from the Contractor in addition to all outstanding fees. VENDORS DELINQUENT IN PAYING TRANSACTION FEES MAY BE EXCLUDED FROM CONDUCTING FUTURE BUSINESS WITH THE STATE. A. Overpayments to Contractor. Contractor shall return to the Commission any overpayments due to unearned funds or funds disallowed pursuant to the terms of this Contract that were disbursed to Contractor by the Commission. In the event that Contractor or its independent auditor discovers that overpayment has been made, Contractor shall repay said overpayment within forty (40) calendar days without prior notification from the Commission. In the event that the Commission first discovers an overpayment has been made, the Commission will notify Contractor in writing, Should repayment not be made in a timely manner, the Commission shall be entitled to charge interest at the lawful rate of interest established pursuant to Section 55,03(l), F.S., on the outstanding balance beginning forty (40) calendar days after the date of notification or discovery. Refunds should be sent to The Commission's Contract Manager, and made payable to the "The Florida Fish and Wildlife Conservation Commission." B. Additional Costs or Monetary Loss Resulting from Contractor Non -Compliance. If Contractor's non-compliance with any provision of the Contract results in additional cost or monetary loss to the Commission or the State of Florida, the Commission can recoup that cost or loss from monies owed to Contractor under this Contract or any other contract between Contractor and the Conunission. In the event that the discovery of this cost or loss arises when no monies are available under this Contract or any other contract between Contractor and the Commission, Contractor will repay such cost or loss in full to the Commission within thirty (30) days of the date of notice of the amount owed, unless the Commission agrees, in writing, to an alternative timeframe. If the Contractor is unable to repay any cost or loss to the Commission, the Commission shall notify the State of Florida, Department of Financial Services, for resolution pursuant to Section 17.0415, RS. COMMISSION EXEMPT FROM TAXES, PROPERTY EXEMPT FROM LIEN. The Contractor recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay any taxes on the services or goods purchased under the terms of this Contract. Ver. November 14, 2013 - Page 6 of 22 FWC Contract No. 13101 7he Cmruae�or zzlIstia"4edgea.-that Property ba�ng-krjff oi4lad k—"1,*d tcQh,"ta&*�-,F Flqeidl, belongs to the State of Florida, and is not subject to lien of any kind for any reason, The Contractor shall include notice of such exemptions in any subcontracts and purchase orders issued hereunder 9. MONITORING. The Commission's Contract Manager shall actively monitor Contractor's performance and compliance with the terms of this Contract. The Commission reserves the right for any Commission staff to make scheduled or unscheduled, announced or unannounced monitoring visits. Specific monitoring terms, conditions, and schedules may be included in the Scope of Work. 10. TERMINATION. A. Commission Unilateral Termination. The Commission may unilaterally terminate this Contract for convenience by providing the Contractor with thirty (30) calendar days of written notice of its intent to terminate. Contractor shall not be entitled to recover any cancellation charges or lost profits. V_ Termination — Fraud or Willful Misconduct. This Contract shall terminate immediately in the event of fraud or willful misconduct on the part of the Contractor. In the event of such termination, the Cominission shall provide Contractor with written notice of termination. C. Termination - Funds Unavailability. In the event funds to finance this Contract become unavailable or if federal or state funds upon which this Contract is dependent are withdrawn or redirected, the Commission may terminate this Contract upon no less than twenty-four (24) hours notice in writing to Contractor. Said notice shall be delivered by certified mail, return receipt requested or in person with proof of delivery. The Commission shall be the final authority as to the availability of funds and will not reallocate funds appropriated for this Contract to another program thus causing "lack of funds." In the event of termination of this Contract under this provision, Contractor will be compensated for any work satisfactorily completed prior to notification of ten-nination. D. Termination — Other. The Commission may terminate this Contract if the Contractor fails to: 1.) comply with all terms and conditions of this Contract; 2.) produce each deliverable within the time specified by the Contract or extension; 3.) miontain adequate progress, thus endangering the performance of the Contract-, or, 4.) abide by any statutory, regulatory, or licensing requirement. Rule 60A-1.006(3), F.A.C., governs the procedure and consequences for default, The rights and remedies of the Commission in this clause are in addition to any other rights and remedies provided by law or under the Contract, Contractor shall not be entitled to recover any cancellation charges or lost profits. E. Contractor Discontinuation of Activities upon Termination Notice. Upon receipt of notice of termination, the Contractor shall, unless the notice directs otherwise, immediately discontinue all activities authorized hereunder, Upon terrinnation of this Contract, the Contractor shall promptly render to the Commission all property belonging to the Cominission. For the purposes of this section, property belonging to the Commission shall include, but shall not be limited to, all books and records kept on behalf of the Commission. `Ter. November 14, 2013 - Page 7 of 22 10110111111011-1 , 10151211-11M A. Financial Consequences. In accordance with Section 287.058(l)(h), F.S., the Scope of Work, contains clearly defined deliverables. If Contractor fails to produce each deliverable within the time frame specified by the Scope of Work, the budget amount allocated for that deliverable will be deducted from Contractor's payment. The Commission shall apply any additional financial consequences identified in the Scope of Work. MoU 11 NOTICES AND CORRESPONDENCE. Any and all notices shall be delivered to the individuals identified below. In the event that any Party designates a different Contract Manager after the execution of this Contract, the Party will provide written notice of the name, address, zip code, telephone and fax numbers, and email address of the newest Contract Manager or individual authorized to receive notice on behalf of that Party to all other Parties as soon as possible, but not later than five (5) business days after the new Contract Manager has been named, A designation of a new Contract Manager shall not require a formal amendment to the Contract, on Contract Manager Environmental Scientist TIT 3800 Commonwealth Blvd, #705 Tallahassee, FL 32399 8%617.9427 Ruark. . leary@myfwc.com 104311WOM Volk FOR THE CONTRACTOR: Contract Manager Beth Bergh Land Steward Monroe County 2798 Overseas Highway, Suite 400 Marathon, Fl- 33050 305.2892511 305.289,2854 Bergh-Beth@monroecounty-fl..go _ A. Waiver or Modification. No waiver or modification of this Contract or of any covenant, condition, or limitation herein contained shall be valid unless in writing and lawfully executed by both parties. Ver. November 14, 2013 - Page 8 of 22 CWC Contract No. 13101 B. Change Orders. The Commission may, at any time, by written order, make a change to this Contract, Such changes are subject to the mutual agreement of both parties as evidenced in writing. Any change which causes an increase or decrease in the Contractor's cost or time shall require an Amendment, Minor changes, such as those updating a party's contact information, may be accomplished by a Modification. C. Renegotiation upon Change in Law or Regulations. The Parties,agree to renegotial this Contract if federal and/or state revisions of any applicable laws or regulations in changes in the Contract necessary. A. Contractor's Preexisting Intellectual Property (Proprietary) Rights. Unless specifically addressed otherwise in the Scope of Work, intellectual property rights to the Contractor's preexisting property will remain with the Contractor, Contractor shall indemnify and hold baroness the Commission and its employees from any liability, including costs, expenses, and attorney's fees, for or on account of any copyrighted, patented, or un-patented invention, process or article manufactured or supplied by Contractor. B. Proceeds Related to Intellectual Property Rights. Proceeds derived from the sale, licensing, marketing or other authorization related to any intellectual property right created or otherwise developed by the Contractor under this Contract for the Commission shall be handled in the manner specified by applicable state statute. C. Commission Intellectual Property Rights. Where activities supported by this Contract produce original writing, sound recordings, pictorial reproductions, drawings or other graphic representation and works of any similar nature, the Commission and the State of Florida have the unlimited, royalty -free, nonexclusive, irrevocable right to use, duplicate and disclose such materials in whole or in part, in any manner, for any purpose whatsoever and to have others acting on behalf of the Commission to do so, If this Contract is supported by federal funds, the federal awarding agency reserves a royalty - free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes, and to authorize others to do so. A. Independent Contractor. The Contractor shall perform as an independent contractor and not as an agent, representative, or employee of the Commission. The Contractor covenants that it presently has no interest and shall not acquire any interest that would conflict in any manner or degree with the performance of services required. Each party hereto covenants that there is no conflict of interest or any other prohibited relationship between the Contractor and the Commission. B. Contractor Training Qualifications. Contractor agrees that all Contractor employees, subcontractors, or agents performing work under the Contract shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, Contractor shall famish a copy of technical certification or other proof of qualification. C. Commission Security. All employees, subcontractors, or agents performing work under the Contract must comply with all security and administrative requirements of the Ter. November 14, 2013 - Page 9 of 22 FWC Contract No. 13101 Commission. The Commission may conduct, and Contractor shall cooperate in, a security background check or otherwise assess any employee, subcontractor, or agent famished by Contractor. The Commission may refuse access to, or require replacement of, any personnel for cause, including, but not limited to, technical or training qualifications, quality of work, change in security status, or non-compliance with the Commission's security or other requirements, Such refusal shall not relieve Contractor of its obligation to perform all work in compliance with the Contract. The Commission may reject and bar from any facility for cause any of Contractor's employees, subcontractors, or agents. D. Commission Rights to Assign or Transfer. Contractor agrees that the State of Florida shall at all times be entitled to assign or transfer its rights, duties, or obligations under this Contract to another governmental agency in the State of Florida, upon giving prior written notice to Contractor. E. Commission Rights to Undertake or Award Supplemental Contracts. Contractor agrees that the Conurrission may undertake or award supplemental contracts for work related to the Contract. Contractor and its subcontractors shall cooperate with such other coittractors and the Commission in all such cases. RMMMM�E� B. Contractor Payments to Subcontractor. If subcontracting is permitted pursuant to Paragraph A, above, Contractor agrees to make payments to the subcontractor within seven (7) working days after receipt of full or partial payments from the Commission i accordance with Section 287,0585, F.S., unless otherwise stated in the contract betwee Contractor and subcontractor, Contractor's failure to pay its subcontractors within sev (7) working days will result in a penalty charged against Contractor and paid to the subcontractor in the amount of one-half of one (1) percent of the amount due per day from the expiration of the period allowed herein for payment. Such penalty shall be in addition to actual payments owed and shall not exceed fifteen (15) percent of the outstanding balance due. C. Commission Right to Reject Subcontractor Employees. The Commission shall retain the right to reject any of Contractor's or subcontractor's employees whose qualifications or performance, in the Commission's judgment, are insufficient. Ver. November 14, 2013 - Page 10 of 22 FWC Contract No. 13101 D. Subcontractor as Independent Contractor. If subcontracting is permitted pursuant to Paragraph A above, Contractor agrees to take such actions as may be necessary to ensure that each subcontractor will be deemed to be an independent contractor and will not be considered or pernatted to be an agent, servant, joint venturer, or partner of the State of Florida. REBJ�� A. Disclosure of Interested State Employees. This Contract is subject to Chapter 112, F. Contractors shall disclose the name of any officer, director, employee, or other agent w is also an employee of the State of Florida. Contractors shall also disclose the name of any State employee who owns, directly or indirectly, an interest of five percent (5%) or more in Contractor or its affiliates. I U. Prompt Disclosure of Litigation, Investigations, Arbitration, or Administrative Proceedings. Throughout the term of the Contract, Contractor has a continuing duty to promptly disclose to the Coninassion's Contract Manager, upon occurrence, all civil or criminal litigation, investigations, arbitration, or administrative proceedings (Proceedings) relating to or affecting the Contractor's ability to perform under this contract, If the existence of such Proceeding causes the Commission concem that the Contractor's ability or willingness to perform the Contract is jeopardized, Contractor may be required to provide the Conunission with reasonable assurances to demonstrate that: a.) Contractor will be able to perform the Contract in accordance with its terms and conditions; and, b.) Contractor and/or its employees, agents or subcontractor(s) have not and will not engage in conduct in performing services for the Cominission which is similar in nature to the conduct alleged in such Proceeding. A. Reasonably Associated Insurance. During the term of the Contract, Contractor, at its sole expense, shall maintain insurance coverage of such types and with such terms and limits as may be reasonably associated with the Contract, Providing and maintaining adequate insurance coverage is a material obligation of the Contractor, and failure to maintain such coverage may void the Contract. The limits of coverage under each policy maintained by Contractor shall not be interpreted as linating Contractor's liability and obligations under the Contract. All insurance policies shall be through insurers licensed and authorized to write policies in Florida. Workers Compensation. To the extent required by Chapter 440, F.S., the Contractor will either be self -insured for Worker's Compensation claims, or will secure and maintain during the life of this Contract, Workers' Compensation Insurance for all of its employees connected with the work of this project, with minimum employers' liability limits of $100,000 per accident, $100,000 per person, and $500,000 policy aggregate. Such policy shall cover all employees engaged in any contract work. If any work is subcontracted, the Contractor shall require the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Such self-insurance program or insurance coverage shall comply fully with the Florida Workers' Compensation law (Chapter 440, F.S.). In case any class of employees engaged in hazardous work under this Contract is not protected under Workers' Compensation Ver. November 14, 2013 - Page I I of 22 FWC Contract No. 13101 s VIIHatLul insurance satisfactory to the Conunission, for the protection of its employees not otherwise protected. Employers who have employees who are engaged in work in Florida must use Florida rates, rules, and classifications for those employees. C. General Liability Insurance. By execution of this Contract, unless Contractor is a state agency or subdivision as defined by Subsection 768.28(2), B.S. or unless otherwise provided for in the Scope of Work, Contractor shall provide reasonable and adequate commercial general liability insurance coverage and hold such liability insurance at all times during the Contract. A self-insurance program established and operating under the laws of the State of Florida may provide such coverage. D. Insurance Required for Performance. During the Contract term, Contractor shall maintain any other types and forms of insurance required for the performance of this Contract as required in the Scope of Work. E. Written Verification of Insurance. Upon execution of this Contract, Contractor shall provide the Commission written verification of the existence and amount for each type of applicable insurance coverage. Within thirty (30) days of the effective date of the Contract, Contractor shall furnish proof of applicable insurance coverage to the Commission's Contract Manager by standard Association for Cooperative Operations Research and Development (ACORD) form certificates of insurance. In the event that any applicable coverage is cancelled by the insurer for any reason, Contractor shall immediately notify the Commission's Contract Manager in writing of such cancellation and shall obtain adequate replacement coverage conforming to the requirements herein and provide proof of such replacement coverage within fifteen (15) business days after the cancellation of coverage. F. Commission Not Responsible for Insurance Deductible. The Commission shall be exempt from, and in no way liable for, any sums of money representing a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of Contractor providing such insurance. A. Convicted Vendor List. Pursuant to Subsection 287.133(2)(a), F.S., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, F.S., for (�ategory Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. B. Notice of Conviction of Public Entity Crime. Any person must notify the Department of Management Services and the Commission within 30 days after conviction of a public entity crime applicable to that person or an affiliate of that person as defined in Section 287133, F.S. C. Certifications and Assurances. Upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of the form entitled "Certifications and Assurances," attached hereto and Ver. November 14, 2013 - Page 12 of 22 FWC Contract No. 13101 incorporated as Attachment B. This includes the Certification Regarding Public Entity Crimes. A. Scrutinized Companies. Pursuant to Section 287 135, Florida Statutes, if this Contract for goods or services in the amount of $1 million or more, in executing this Contract, Contractor certifies, that it is not listed on: the Scrutinized Companies with Activities in Sudan List; or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473, F.S. and is not engaged in business operations in Cuba or Syria. I B. Certifications and Assurances — Scrutinized Companies List. If this Contract is for goods or services in the amount of $1 million or more, upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of Attachment B, "Certifications and Assurances." This includes the Certification Regarding the Scrutinized Companies List. 11 False Scrutinized Lists Certification — Termination. Pursuant to Subsection lk- 287.135(3)(b), F.S., the Commission may immediately terminate this Contract for cause if Contractor is found to have submitted a false certcation or if, during the term of the Contract, Contractor is placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engages in business operations in Cuba or Syria. M Ver, November 14, 2013 - Page 13 of 22 FWC Contract No. 13101 A. This Contract may be unilaterally canceled by the Commission for refusal by the Contractor to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Contractor in conjunction with this Contract, unless exemption for such records is allowable under Florida law. B. Pursuant to Section 119.0701, F.S., the Contractor shall comply with the following: i. Keep and maintain public records that ordinarily and necessarily would be required by the Commission in order to perform the service, ii. Provide the public with access to public records on the same terms and conditions that the Commission would provide the records and at a cost that does not exceed the cost provided in Chapter 119, F.S. or as otherwise provided by law. iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. iv. Meet all requirements for retaining public records and transfer, at no cost, to the Commission all public records in possession of the Contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the Connnission. 23. SECURITY AND CONFIDENTIALITY. The Contractor shall maintain the security of any information created under this Contract that is identified or defined as "confidential" in the Scope of Work. The Contractor shall not divulge to third parties any confidential information obtained by the Contractor or its agents, distributors, resellers, subcontractors, officers or employees in the course of performing Contract work. To ensure confidentiality, the Contractor shall take appropriate steps regarding its personnel, agents, and subcontractors. The warranties of this paragraph shall survive the Contract. A. Contractor Responsibilities. The Contractor shall maintain accurate books, records, documents and other evidence that sufficiently and properly reflect all direct and indire costs of any nature expended in the performance of this Contract, in accordance with generally accepted accounting principles. I B. State Access to Contractor Books, Documents, Papers, and Records. The Contractor shall allow the Counnission, the Chief Financial Officer of the State of Florida, the Auditor General of the State of Florida, the Florida Office of Program Policy Analysis and Government Accountability or authorized representatives of the state or federal government to have access to any of Contractor's books, documents, papers, and records, including electronic storage media, as they may relate to this Contract, for the purposes of conducting audits or examinations or making excerpts or transcriptions. Contractor Records Retention. Unless otherwise specified in the Scope of Work, these records shall be maintained for five (5) years following the close of this Contract. Contractor shall cooperate with the Commission to facilitate the duplication and transfer of such records upon the Commission's request. Ver, November 14, 2013 - Page 14 of 22 FWC Contract No. 13101 eventD. Contractor Responsibility to Include Records Requirements — Subcontractors. In the aforementioned audit and record keeping requirements in all subcontract agreements. E. Compliance with Federal Funding Accountability # a..::... funds awarded under this Contract must comply and Transparency Act (FFATA) of 2006. The intent of the FFATA is to empower every American with °` ability to hold the government accountable for each spending The result is to reduce wasteful spending in the government. The FFATA publiclegislation requires that information on federal awards (federal financial assistance and expenditures) be made available to the 3' - - www.USASpending.V_V. Grant recipients awarded a new Federal grant greater than or equal to $25,000 awarded on or after October 1, 20 10 are subject tothe A Contractor agrees to provide the information necessary, over the life of this Contract, for the Commission to comply with this requirement. A. Non -Expendable Property Defined. For the requirements of this section of the Contract, "nonexpendable property" is the same as "property" as defined in Section 273.02, F.S. (equipment, fixtures, and rt hardback-coveredconsumable and nonexpendable nature, with a value or cost of $ 1,000 or more, and a normal expected life of one year or more; hardback -covered bound books that are circulated to students or the general public, with a value or cost of $25 or more; and uncirculated bound books, with a value or cost of $250 or more). IM H funds itle to Nonexpendable Property. Title (ownership) to all nonexpendable property acquired with : shall be vested in _ Cominission € 3 specifically provided _ the Scope of Work. 26. FEDERAL FUNDS. No Federal #. terms and conditions do not apply. understood A. Prior Approval to Expend Federal Funds to Federal Agency or Employee. It is 0 :,d agreed that the Contractor is not authorized to expend under this Contract to a federal agency or employee without the prior written approval the awarding federal agency. I B. Compliance with Federal Laws, Rules and Regulations. As applicable, Contractor shall comply with all federal laws, rules, and regulations, including but not limited to: Executive • Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by ;October 13, 1967, and as Departmentsupplemented in Department of Labor regulations (41 CFR Chapter 60). • The Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in of Labor regulations (29 CFR part 3). Ver, November 14, 2013 - Page 15 of 22 FWC Contract No. 13101 • The Davis -Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR part 5). • Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR part 5). (Construction contracts awarded by grantees and subgrantees in excess of $2000, and in excess of $2500 for other contracts which involve the employment of mechanics or laborers) • All applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). • Mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). C. Compliance with Office of Management and Budget Circulars. As applicable, Contractor shall comply with the following Office of Management and Budget Circulars- A-21 (2 CFR 220), Cost principles for Educational Institutions A-87 (2 CFR 225), Cost Principles for State, Local, and Indian Tribal Governments A-122 (2 CFR 230), Cost Principles for Non -Profit Organizations A- 13 3, Audit of States, Local Governments, and Non -Profit Organizations A-102, Grants and Cooperative Agreements with State and Local Govemments A -I 10, Uniform Administrative Requirements for Grants and Other Agreements wi Institutions of Higher Learning, Hospitals, and Other Non -Profit Organizations A. Contractor Federal Certification. In accordance with federal Executive Order 12549, Debarment and Suspension, Contractor shall agree and c ' ertify that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligibl. or voluntarily excluded from participation in this transaction by any Federal departmen or agency-, and, that the Contractor shall not knowingly enter into any lower tier contra or other covered transaction, with a person who is similarly debarred or suspended fro participating in this covered transaction, I B. Contractor Commission Certification. Upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of Attachment B, "Certifications and Assurances." This includes the Certification Regarding Debarment, Suspension, and Other Responsibility Matters, A. Contractor Certification — Payments to Influence. The Contractor certifies that no federally appropriated funds have been paid or will be paid, on or after December 22, 1989, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding, renewal, amending or modifying of any Federal contract, grant, or cooperative contract, If any non-federal funds are used for lobbying activities as described above in lma� FWC Contract No. 13101 connection with this Contract, the Contractor shall submit ...... Form-LLL, "Disclosure Form to Report Lobbying", and shall file quarterly updates of any material changes, The Contractor shall require the language of this certification to be included in all subcontracts, and all subcontractors shall certify and disclose accordingly. B. Contractor — Refrain from Subcontracting with Certain Organizations. Pursuant to the Lobbying Disclosure Act of 1995, the Contractor agrees to refrain from entering into any subcontracts under this Contract with any organization described in Section 501(c)(4) of the Internal Revenue Code of 1986, unless such organization warrants that it does not, and will not, engage in lobbying activities prohibited by the Act as a special condition of the subcontract. C. Prohibition against Using Contract Funds for the Purpose of Lobbying. In accordance with Section 216,347, F.S, the Contractor is hereby prohibited from using funds provided by this Contract for the purpose of lobbying the Legislature, the judicial branch or a state agency. Upon request of the Commission's Inspector General, or other authorized State official, Contractor shall provide any type of information the Inspector General deems relevant to the Contractor's integrity or responsibility. D. Contractor Completion of Certifications and Assurances. Upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of Attachment B, "Certifications and Assurances," This includes the Certification Regarding Lobbying. A. PRIDE. In accordance with Section 946,515(6), F.S., if a product or service required for the perforinance of this Contract is certified by or is available from Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE) and has been approved in accordance with Subsection 946.515(2), F.S., the following statement applies: It is expressly understood and agreed that any articles which are the subject of, or required to carry out, this contract shall be i ,2urchased from 1PRIDEJ in the same manner and under the same for purposes of this contract the person, firm or other business entity carrying out the provisions of this contract shall be deemed to be substituted for this agency insofar as dealings with such corporation are concerned. The above clause is not applicable to subcontractors unless otherwise required by law. Additional information about PRIDE and the products it offers is available at http:Lypride-er�terorises orb- B. Respect of Florida. In accordance with Subsection 413.036(3), F.S., if a product or service required for the performance of this Contract is on the procurement list established pursuant to Subsection 413.035(2), F.S., the following statement applies: It is expressly understood and agreed that any articles that are the subject of, or required to carry out, this contract shall be Ver, November 14, 2013 - Page 17 of 22 FWC Contract No. 13101 purchased from a nonprofit agency for the blind or for the severely handicapped that is qualified pursuant to Chapter 413, F.S., iz.Lbe same manner and under the same procedures set forth in Subsections 413.036(l) and (2), F.S.; and for purposes of this contract, the person, firm or other business entity carrying out for the state agency insofar as dealings with such qualified nonprofit agency are concerned. available at httl2://www.respectofflorida.org. Procurement of Recycled Products or Materials. Contractor agrees to procure any recycled products or materials which are the subject of or are required to carry out this Contract in accordance with Section 403.7065, F.S. This Contract is not for the purchase or improvement of real property, therefore the following terms and conditions do not apply. The Contractor shall comply with Section 287.05805, F.S. This section requires the Contractor to grant a security interest in the property to the State of Florida, the type and details of which are provided for in the Scope of Work. A. Architectural, Engineering, Landscape Architectural, or Survey and Mapping. If this Contract is for the acquisition of professional architectural, engineering, landscape architectural, or surveying and mapping services, and is therefore subject to Section 287.055, R&, the following provision applies - The architect (or registered surveyor and mapper or professional engineer, as applicable) warrants that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the architect (or registered surveyor and mapper, or that he or she has not paid Or agreed to pay any person, company, solely for the architect (or registered surveyor and mapper or professional engineer, as applicable) anycommission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this contract. B. Termination for Breach. For the breach or violation of this provision, the Commission shall have the right to terminate the Contract without liability and, at its discretion, to deduct from the Contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 32. INDEMNIFICATION. If Contractor is a state agency or subdivision, as defined in Subsection 76818(2), F.S., pursuant to Subsection neither Party indemnes nor insures the other Party for the other Partys negligence. If Contractor is not a state agency or subdivision as Ver. November 14, 2013 - Page 18 of 22 FWC Contract No. 13101 MomrnmuMssion. anu L11011 UMUC every name and description, including attorneys' fees, arising from or relating to personal injury and damage to real or personal tangible property alleged to be caused in whole or in part by Cwitmmw, ik-- agwAorarnplvi��-- �_rsub_contractors , provided, however, that Contractor shall not indemnify for that portion of any loss or damages proximately caused by the negligent act or omission of the State or the Commission. MKI A. Non-Discriinination in Performance. No person, on the grounds of race, creed, color, national origin, age, sex, or disability, shall be excluded from participation in, be denied the proceeds or benefits of, or be otherwise subjected to discrimination in performance of this Contract. B. Discriminatory Vendor List. In accordance with Section 287.134, F.S., an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity-, may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public work-, may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity-, and may not transact business with any public entity. Contractor has a continuing duty to disclose to the Commission whether they appear on the discriminatory vendor list. 34. SEVERABILITY, CHOICE OF LAW, AND CHOICE OF VENUE. This Contract has been delivered in the State of Florida and shall be construed in accordance with the laws of Florida. Wherever possible, each provision of this Contract shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Contract shall be prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Contract, Any action in connection herewith, in law or equity, shall be brought in Leon County, Florida, to the exclusion of all other lawful venues. 35. NO THIRD PARTY RIGHTS. The parties hereto do not intend nor shall this Contract be construed to grant any rights, privileges or interest to any person not a party to this Contract. 36. JURY TRIAL WAIVER. As part of the consideration for this Contract, the parties hereby waive trial by jury in any action or proceeding brought by any party against any other party pertaining to any matter whatsoever arising out of or in any way connected with this Contract, or with the products or services provided under this Contract, including but not limited to any claim by the Contractor of quantum meruit, 37. PROHIBITION OF UNAUTHORIZED ALIENS. In accordance with federal Executive Ord 96-236, the Commission shall consider the employment by the Contractor of unauthorized ahe a violation of Section 274A(e) of the Immigration and Nationalization Act. Such violation shal be cause for unilateral cancellation of this Contract if the Contractor knowingly employs unauthorized aliens. I Ver. November 14, 2013 - Page 19 of 22 FWC Contract No. 13101 A. Requirement to Use E-Verify. Executive Order I 1- 116, signed May 27, 2011, by the Governor of Florida, requires Commission contracts in excess of nominal value to expressly require the Contractor to: I ) utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by Contractor during the Contract term-, and, 2.) include in all subcontracts under this Contract, the requirement that subcontractors performing work or providing services pursuant to this Contract utilize the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the term of the subcontract. B. E-Verify Online. E-Verify is an Intemet-based system that allows an employer, using information reported on an employee's Form 1-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States after the effective date of the required Memorandum of Understanding (MOU); the responsibilities and elections of federal contractors, however, may vary, as stated in Article II.D. I c. of the MOU. There is no charge to employers to use E-Verify. The Department of Homeland Security's E-Verify system can be found online at http://www.dhs.gov/files/progams/gc_,I, 185221678150.shtm C. Enrollment in E-Verify. If Contractor does not have an E-Verify MOU in effect, the Contractor must enroll in the E-Verify system prior to hiring any new employee after the effective date of this Contract. D. E-Verify Recordbeeping. The Contractor further agrees to maintain records of its participation and compliance with the provisions of the E-Verify program, including participation by its subcontractors as provided above, and to make such records available to the Commission or other authorized state entity consistent with the terms of the Contractor's enrollment in the program. This includes maintaining a copy of proof of the Contractor's and subcontractors' enrollment in the E-Verify Program (which can be accessed from the "Edit Company Profile" link on the left navigation menu of the E- Verify employer's homepage). E. Employment Eligibility Verification. Compliance with the terms of the Employment Eligibility Verification provision is made an express condition of this Contract and the Commission may treat a failure to comply as a material breach of the Contract. .............. Ver, November 14, 2013 - Page 20 of 22 FWC Contract No. 13101 .......... ....... Contractor, p a ontractor grants preterential treatment to 7=777rTssion TYTTUTPM to products or services subjected to allocation; (2) purchase from other sources (without recourse to and by Contractor for the related costs and expenses) to replace all or part of the products or services that are the subject of the delay, which purchases may be deducted from the Contract quantity; or (3) terminate the Contract in whole or in part. 40. TIME IS OF THE ESSENCE. Time is of the essence regarding the performance obligations set forth in this Contract. Any additional deadlines for performance for Contractor's obligation to timely provide deliverables under this Contract including but not limited to timely submittal of reports, are contained in the Scope of Work, 41. ENTIRE CONTRACT. This Contract with all incorporated attachments and exhibits represents the entire Contract of the parties. Any alterations, variations, changes, modifications or waivers of provisions of this Contract shall only be valid when they have been reduced to writing, and duly signed by each of the parties hereto, unless otherwise provided herein. In the event of conflict, the following order of precedence shall prevail; this contract and its attachments, the terms of the solicitation and the contractor's response to the solicitation. tier. November 14, 2013 - Page 21 of 22 FWC Contract No. 13101 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed through their duly authorized signatories on the day and year last written below. MONROE COUNTY FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION 0'TM70% Name: Title: Title: Date: Date: Approved as to form and legality by FWC Attorney. - Name: Date: MONAO COUNTY ATTORNEY OVT AS TO FORM - Date Attachments and Exhibits in this Contract include the following: Attachment A Scope of Work Attachment B Certifications and Assurances Attachment C Weekly Progress Reports Attachment D Task Assignment Attachment E Task Assignment Change Order Attachment F Cost Reimbursement Requirements 'der. November 14, 2013 - Page 22 of 22 Specific Project Deliverables — As specified in each Task Assignment cope o or traverse, locate, and treat 100% of the FLEPPC listed invasive plants within the designated project areas in Monro County resulting in a minimum of 95% of target plants being killed. TkimMim, fmC+ii2pleflAxi — submit invoices in accordance with the invoicing schedule outlined i each executed Task Assignment Notification (Attachment D) or Task Assignment Change Order (Attachment E). 3. FINANCIAL CONSEQUENCES If the County materially fails to comply with the terms and conditions of the Task Assignment (Attachment D) determined by the contract manager, including any Federal and State statutes, rules or regulations applicable to I , , MAM"IMM-Wn—ow-ission shall take one or more of the following actions, as appropriate for the circumstanc and allowed by law- A- Temporarily withhold cash payments pending correction of the deficiency by the County; FWC Contract No. 13 10 1: Scope of or Page 1 B- Reduction of cash payment if correction of deficiency is not made by the County; C- Disallow all or part of the cost of the activity or action not in compliance-, D- Request refund of previously disbursed payments related to deficiency; E- Wholly or partly suspend or terminate this agreement-, F- Withhold future task assignments for the project or program; G- Seek other remedies legally available, 4. PERFORMANCE A. RESPONSIBILITIES OF THE CONTRACTOR: 1. The Site Manager reserves the right to inspect, at any time, the Contractor's procedure, spray systernts), spray solution(s), and other ancillary equipment, and to approve operating personnel; however, such inspection will not relieve the Contractor of any obligations or responsibilities nor will it transfer any liability to the lands listed under "Project Location"; 2. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes additional treatment areas or change in treatment methodology-, 5. RENEWALS AND EXTENSION (see terms in Contract) 6. COMPENSATION AND PAYMENT Upland invasive plant control services will be performed on a Task Assignment (Attachment D) basis. The Commission shall pay the Contractor on a cost reimbursement basis in an amount not to exceed the amount specified on the executed Task Assignment for that fiscal year. This is a ten-year Contract with no money attached; however Task Assignments shall not exceed $4,000,000 for the life of the Contract. Each project to be performed by the Contractor shall be authorized by a separate task assignment notification form. No minimum amount is guaranteed 11ider this Contract. The Contractor is not authorized tonerform an services or ourchase an commodities that exceed FWC Contract No. 13101: Scope of Work Page 2 any funds remaining from that particular Task Assignment shall be unencumbered by the Commission. The Contractor hereby agrees that the Contractor or its subcontractors shall not commence work on a Task Assignment until said Task Assignment has been fully executed by both the Commission and the Contractor. The Cominission may, at its sole discretion, extend or end the time allowed for completion of this project due to water levels, inclement weather or fire (prescribed or wild), Therefore, FWC reserves the right tomake partial payments to the Contractor at periodic intervals when a representative portion of the project has been completed as determined by the FWC Project manager. Partial payments will be based on acres as a deliverable unit. For the purposes of this Contract, the following representatives identified herein are delegated to the authority to execute task assignment and task assignment change order forms for or on the behalf of the Commission. For Task Assignments whose total value does not exceed $ 100,000: Leader, Invasive Plant Management Section; For Task Assignments whose value is in excess of $100,000: Director, Division of Habitat and Species Conservation-, For Task Assignments whose value is excess of $500,000: Executive Director, Florida Fish and Wildlife Conservation Commission. The Contractor shall satisfactorily perform the services described in each executed Task Assignment and executed Task Assignment Change Order. A. Cost Reimbursement Payments The Department of Financial Services establishes contract management guidelines for the State of Florida, For a cost reimbursement Task Assignment, agencies must submit an iterinzed invoice by expenditure category (salaries, travel, expenses, etc.) as referenced in Attachment F. Each agency is required to maintain detailed supporting documentation and tomake it available for audit purposes. By submission of the payment request, the agency is certifying that the detailed documentation to support each item on the itemized invoice is on file at the agency and is available for audit. Supporting documentation shall be maintained in support of expenditure payment requests for cost reimbursement contracts as provided in (Attachment F) Comptroller's Memorandum No. 04 (1996-97). Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to the services being provided. Reimbursement for travel is not allowed under this Contract. Contracts between state agencies may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports. Additionally, the invoice or submitted documentation must evidence the completion of all tasks required to be performed for the deliverable and must show that the provider met the minimum performance standards established in the agreement. B. Fixed Price Payments Fixed price payment requests must include documentation evidencing the services provided for the period invoiced. Documentation must evidence the completion of all tasks required to be performed for the deliverable and must show that the provider met the minimum performance standards established in the agreement. 7® MONITORING SCHEDULE The Commission reserves the right to inspect, at any time, the Contractor's procedure, and treatment results. Inspection, however, will not relieve the Contractor of any obligations or responsibilities. 8. INTELLECTUAL PROPERTY RIGHTS Paragraph 14(a) titled "Contractor's Preexisting Intellectual Property (Proprietary) Rights," is hereby replaced in its entirety with the following: Unless specifically addressed otherwise in the Scope of Work, intellectual property rights to the Contractor's preexisting property will remain with the Contractor. If Contractor is a state agency or subdivision, as defined in Subsection 768.28(2), F.S., pursuant to Subsection 768.28(19), F.S., neither Party indemnifies nor insures the other Party for or on account of any copyrighted, patented, or un-patented invention, process or article manufactured or supplied by Contractor. If Contractor is not a state agency or subdivision as defined above, Contractor -------- FWC Contract No. 13101: Scope of Work Page $ shall indemnify and hold harmless the Co Fission and its employees from any liability, including costs, expenses, and attorney's fees, for or on account of any copyrighted, patented, or un-patented invention, process or article manufactured or supplied by Contractor. 9. SUBCONTRACTS The County is allowed to subcontract work to authorized contractors under the terms of the Contract. 10. INSURANCE (see terms in Contract) 11. SECURITY AND CONFIDENTIALITY (see terms in Contract) 12. RECORD KEEPING REQUIREMENTS (see terms in Contract) Cool is_hertba.,modifled as follows: B. Payments. The Commission shall pay the Contractor for satisfactory performance of the tasks identified ki t!"W.CXpe-alf completed deliverables, trpr�on submission of invoices, accompanied bil supporting documentation sufficient to justify invoiced expenses or fees, and after acceptance of services and deliverables in writing by otherwise specified in the Scope of Work, invoices shall be due as specified in each Task Assignment from the start date of this Contract. Invoices must be legible and must clearly reflect the services that were provided in accordance with the terms of the Contract for the invoice period, Unless otherwise specified in the Scope of Work, a final invoice shall be submitted to the Commission no later than 45 days following the expiration date of each Task Assignment to assure the availability of funds for payment. Section 8. Commission Exempt from Taxes, Property Exempt from Lien, is hereby modified to read as follows. The Contractor recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay any taxes on the services or goods purchased under the terms of the Contract. The Contractor acknowledges that some Property being improved is titled to Monroe County or in some cases, the State of Florida, State of Florida land not subject to lien of any kind for any reason. The Contractor shall include notice of such exemptions in any subcontracts and purchase orders issued hereunder. I Statutes) upon approval by its clerk. FWC Contract No. 13 10 1: Scope of Work Page 4 certifications and assurances A. Debarment and SusMnsion Certific ition 2 CFR Part 1400 B. Certification Reiiarding Lobbying Q 1,,U.S.01,35 C. Certification Regarding_Public Entity Crimes (section 287.l33,E,5.,I D. Certification Regardipig Drug-Free_-Wotkplace Reguirements (41 US.C. 701 et, _s_eqJ_Jas —applicable to recivients and subrecipients of federal financialassistancel E. Certificatiogrdig the Stiid CoMpis List (tio, 287125,E_S1jas applicablel A. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS — PRIMARY COVERED TRANSACTION The undersigned Contractor certifies to the best of its knowledge and belief, that it and its principals: I Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal department or agency; 1 Have not within a three-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 1 Are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph A.2. of this certification; and/or, 4, Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause of default. If Contractor is unable to certify to any of the statements in this certification, Contractor shall attach an explanation to this Contract. B. CERTIFICATION REGARDING LOBBYING — Certification for Contracts, Grants, Loans, and Cooperative Agreements. The undersigned Contractor certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer oremployee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, to or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employees of Congress, or employee of a Member of Congress in connection with a Federal contract, grant, loan, or cooperative agreement, the undersigned shall also complete and submit Standard Form — LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. .. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . FWC Contract No. 13101: Scope of Work Page 5 ■require in the documents for all subcontracts at all tiers (including subcontracts, sub -grants and contracts under grants, loans and cooperative agreements) and that all sub -recipients and contractors shall certify and disclose accordingly. a prerequisite for makinM-oLenterhig into this Contract imposed by 31 US.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $ 10,000 and not more than $ 100,000 for each such failure. C. CERTIFICATION REGARDING PUBLIC ENTITY CRIMES, SECTION 287.133, F.S. wwwwly P�m n r has been convicted of a Publi Entity Crime as defined in section 287,133, F.S., nor placed on the convicted vendor list. *wjUmnor rxrnkr*animnx*,Wms that iA to iqwawy 4rox-1gim I circumstances regarding this status, D. CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS If Contractor is a Recipient of Subrecipient of Federal Financial Assistance: Pursuant to the Drug -Free Workplace Act of 1988, the undersigned attests and certifies that the Contractor (if not an individual) will provide a drug -free workplace by the following actions: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Establishing an ongoing drug -free awareness program to inform employees concerning: a. The dangers of drag abuse in the workplace. b. The policy of maintaining a drug -free workplace. c. Any available drug counseling, rehabilitation and employee assistance programs. d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. 3. Making it a requirement that each employee to be engaged in the performance of the Contract be given a copy of the statement required by paragraph G. I . of this certification. 4. Notifying the employee in the statement required by paragraph G. 1. of this certification that, as a condition of employment under the Contract, the employee will: a. Abide by the terms of the statement. b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction. � Z.Aivs;,fyi- -■o y "+,%ir �-; 4 b. from an employee or otherwise receiving actual notice of such conviction. Provide such notice of convicted employees, including position title, to every Contract Manager on whose Contract activity the convicted employee was working, The notice shall include the identification number(s) of each affected Contract. 6. Taking one of the following actions, within thirty (30) calendar days of receiving notice under subparagraph 4.b. herein, with respect to any employee who is so convicted: a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973 as amended. b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or local, health, law enforcement, or other appropriate agency. FWC Contract No. 13101: Scope of Work Page 6 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of this entire certification. If the Contractor is an individual, the Contractor certifies that: 1. As a condition of the grant, Contractor will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and, 2. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, Contractor will report the conviction, in writing, within 10 calendar days of the conviction, to the Commission When notice is made to such a central point, it shall include the identification number(s) of each affected grant. E. CERTIFICATION REGARDING THE SCRUTINIZED COMPANIES LISTS, SECTION 287.135, F.S. If this Contract is in the amount of $1 million or more, in accordance with the requirements of section 287.135, F.S., Contractor hereby certifies that it is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the it Petroleum Energy Sector List, Both lists are created pursuant to section 215.473, F.S. Contractor also hereby certifies that it is not engaged in business operations is Cuba or Syria. Contractor understands that pursuant to section 287.135, F.S., the submission of a false certification may subject Contractor to civil penalties, attorney's fees, and/or costs. If Contractor is unable to certify to any. of the statements in this certification, Contractor shall attach an explanation to this Contract. By signing below, Contractor certifies the representations outlined in parts A through E above are true and correct. (Signature and Title of Authorized Representative) Date 160TIMMM E_,MONA E COUNTY ATTORNEY tp�o P ROVED AS TO FOARn Dale: FWC Contract No. 13101: Scope of Work Page 7 WEEA1X-MJGX-'11 WEEK OF (WORK DATES) ATrACHMENT C MANAGING AGENCY NAME PURCHASE or WORK ORDER A Supervisor(s) must document theif Restricted Pesticide Certcation Number with their name. Certified Applicator Name TOTAL SUPERVISOR HOURS ----------------------------- Equipment: return all heavy equipment used (chippers, mowers, boats, Gyro-Trac, etc) and number of days used. OWN For each species controlled list the name (Australian pine, Brazilian pepper, etc.) or abbreviation (e.g., MEQU = melaieuca; see http://plants-usda.gov/java), the control method used (cut stump, basal bark, foliar, mechanical, etc.), the total number of acres controlled and cover class (per below) of species treated, the trade/chemical name of the herbicides used, the A rate of herbicides applied, and the total quantity of herbicide spray mix used in gallons. ....... ....... mom, I hereby acknowledge that the data presented in this form is sufficiently accurate for the purposes intended; FWC Contract No. 13101: Scope of Work Page 8 Task Assignment Number: Contractor Name: Monroe County MEMIm Date: FWC Contract Manager: Ruark Cleary (850) 617-9427 FWC Site Manager: Jackie Smith (772) 871-5407 Task Description and Payment Schedule: Exhibit I describes the scope of work for this project. The Contractor is not authorized to perform work on any additional sites until such time as the FWC and the Contractor have fully executed a Change Order for said additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense. The contractor is allowed to subcontract. calli,,traverse locate and treat 100% of FLEPPC or EDRR tw, Ore C-o-ttract Manager upon completion of treatment event(s] ♦ riI oil $I- �Iil species. lit, is the responsibility or ine t onTaclor to ur-tt:11111fir. WdL U11 %.�VIILIWI amount. Task Assignment Start Date: Upon execution Task Assignment Type: Fixed Price/Cost Reimbursement Tol:aaFfasK7�-s�signmen�T 'a,* Funding Information: 77358090200 SHIP414JUVII Date Contract Manager Date Date Cost Center Administrator Date Division Director/designee Date !!!!!I Page 10 FWC Contract No. 13101: Scope of Work ATTACHMENT E TASK ASSIGNMENT CHANGE ORDER FORM FWC CONTRACT NO. 13101 Task Assignment Number: Task Assignment Term: Contractor Name: Monroe County Contractor's Contract Manager: Beth Bergh Project Title: Description of Change: Item Original task amount: 1043'Mftl MIMI MI Original task completion date: Completion date prior to this change: Net increase/decrease in task period: Completion date with all change orders: Change Order Number: Date: FWC Contract Manager- Roark Cleary (850) 617-9427 FWC Site Manager: Jackie Smith (772) 871-5407 PID#:97849391000 Cost Reimbursement/Fixed Price APPROVALS MONROE COUNTY FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION NZEEHA= It= Contract Manager Date • Center Administrator Date IPM Section Leader Date Division Director/designee Date FWC Contract No. 13101: Scope of Work Page 11 ATTACHMENT F Pursuant to the February, 2011 Reference Guidefor State Expenditures published by the Department of Financial Services, invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by wtvR;3p�salary.. travel - ,enses. etc.l. In addition, sic amount jorting documentation must be provided for each M for which reimbursement is being claimed indicating that the item has been paid, Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved Contract budget should be reimbursed. (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. (2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273,02, Florida Statutes, for subsequent transfer to the State. (5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units time the rate being charged. The rates must be reasonable. (6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. Contracts between state agencies may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports. Additionally, the invoice or sunnutted documentation must evidence the completion of all tasks required to be performed for the deliverable and must show that the provider met the minimum performance standards established in the agreement. The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments of all Task Assi ment. Pa ment will be approved only for that work approved by the FWC PON ft.1"11114 11111111111111�11111�11111111 jiciimbered under this Awwwwwl # - 7111MINMIF -W FWC Contract No. 13101: Scope of Work Page 12