Item I1ammmams
Staff Contact Person:
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
May 21, 2014 Division: Growth Management
Yes El No Z
Department: Building
Jerry Smith, Sr. Director / Building Official Phone: 305.289.2521
AGENDA ITEM WORDING:
Discussion and direction to authorize hiring of a new full time Floodplain Administrator (FTE) to develop a
Community Rating System (CBS) application and implement the program annually, on an on -going basis to
include $20,000.00 salary and benefit expense for FYI 4 (hire date Aug. I st), $80,000.00 salary and benefit
expense for FY15; and $70,000 consultant fees for FY15 to assist in development of CRS required plans and
CBS application.
ITEM BACKGROUND:
See Attached Memorandum.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
$20,000 (180-52502-510120) FY14
$80,000 (180-52502-510120) FY15
$70,000 (180-52502-530340) FY15
TOTAL $20,000 FY14 INDIRECT
COST: $150,000 FY15 COST:
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $
BUDGETED: Yes El No El
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes El No El AMOUNT PER MONTH Year
APPROVED BY: County Attorriey: OMB/Purchasing: El Risk Management: El
DOCUMENTATION: Included: Z Not Required: 0
DISPOSITION: AGENDA ITEM 4:
MEMORANDUM
MONROE COUNTY GROWTH MANAGEMENT DIVISION
We strive to be caring, professional, andfair.
To: Board of County Commissioners
From: Christine Hurley, Division Director
Jerry Smith, Building Official
Date: May 2,2014
RE: Monroe County Application to FEMA to enter Community Rating System (CBS)
As you know, FEMA ended the Federal Pilot Inspection Program for downstairs enclosures in June of 2013.
FERIA has conducted 3 audits of our Floodplain program in the last year and a half. In response to their
suggestions we have made a change to the data collection methods. The audits overall have gone well.
FERIA staff has indicated Monroe County is now eligible for entry into the PRAIA Community Rating System
(CBS). The CBS program gives residents between a 5%-45% discount on their annual flood insurance
premiums. The discount is dependent upon the class rating achieved in the application process. The class rating
is from I to 10.
In 2013, Monroe County flood premiums totaled $18 Million. Depending on the County's ranking in CBS, the
County's policyholders would realize a savings of between $900,000 under a 5% discount to a maximum
,100,000 under a 45% discount by participating in CBS.
In Florida the maximum class any government has achieved is a Class 5, which equates to a25% discount.
However, only 15 communities have achieved such a high rating. The County hopes to achieve a Class 6 rating,
which would mean an annual savings of $3,600,000 to County policy holders.
The following table demonstrates the various classes and the discounts that can be realized from those rankings
for policy holders.
Table 110-1. CPS classes, credit points,
and premium discounts.
Premium Reduction (18 million In premiums In 2013)
CAS Class
Credit Points
A In SFHA
$ Amount
% Outside SFHA
$ Amount
(CT)
1
4500+
45%
$8.1 million
10%
$1.8 million
2
4,000-4,499
40%
$7.2 million
10%
$1.8 million
3
3,500-3,999
35%
$6.3 million
10%
$1.8 million
4
3,000-3,499
30%
$5.4 million
10%
$1.8 million
5
2,500-2,999
25%
$4.5 million
10%
$1.8 million
6
2,000-2,499
20%
$3.6 million
10%
$1.8 million
7
1,500-1,999
15%
$2.7 million
5%
$900,000
8
1,000-1,499
10%
$1.8 million
5%
$900,000
9
500-999
5%
$900,000
5%
$900,000
10
0-499
0
0
0
0
Staff is recommending the following actions prior to application into CBS:
Phase 1- estimated c Itant one fim-ol foov -
1. Retain one full time staff person to manage the application process, the on -going annual audit and
program implementation. $80,000 recurring, annual loaded salary
2. Complete Request for Proposals (RFP) for a consultant to assist the county with achieving a Class 6
(20% discount or $3,600,000 savings to flood policy holders) - $70,000 consultant fees:
3. Complete Application for a CBS classification with minimum requirements of credit points
adding to 500; class 9 prerequisites (see Exhibit A); sending a letter of interest from the Mayor
to FEMA Regional Office stating: the county is interested in joining the CBS, designating the
community's CRS Coordinator, the community will cooperate with the verification process, and
the community understands that approval from the FEMA Regional Office is needed for the
ISO/CRS Specialist to visit the community and verify the creditable activities.
4. Site visit conducted by FEMA or ISO or both.
5. Form a Committee that includes an architect, Certified Floodplain Administrator (Jerry Smith, Building
Official), Contractor, Insurance Agent, Banker, Elected Official, and a person that will serve as a Public
Information Officer (bonus points for having a committee) to develop:
a. Program for Public Information (PPI)
b. Flood Insurance Assessment
c. Coverage Improvement Plan
d. Floodplain Management Plan
e. Repetitive Loss Plan to be included in County Local Mitigation Strategy
6, Amend County Local Mitigation Strategy to include a Repetitive Loss Plan that identifies those sites that
have had repetitive loss and severe repetitive loss, with a plan to mitigate those structures (options
include: raising structure, demolishing structure, etc.). This planning effort will gain points in the
overall application system, when the County applies.
Phase 2 - estimated cost nt one tin,- foxy
1. CBS application development and submittal to FEMA to accomplish scoring
The following table demonstrates the maximum points for each activity in the CRS program:
ACTIVITY
MAX POINTS
300 Series: Public Information Activities
310 (Elevation Certificates)
116
320 (Map Information Service)
150
330 (Outreach Projects)
380
340 (Hazard Disclosure)
80
350 (Flood Protection Information)
125
360 (Flood Protection Assistance)
110
370 (Flood Insurance Promotion)
110
400 Series: Mapping and Regulations
410 (Floodplain Mapping)
802
420 (Open Space Preservation)
2,870
430 (Higher Regulatory Standards)
3,512
440 (Flood Data Maintenance)
222
450 (Stormwater Management)
755
500 Series: Flood Damage Reduction Activities
510 (Floodplain Management Planning)
622
520 (Acquisition and Relocation)
2,250
530 (Flood Protection)
2,600
540 (Drainage System Maintenance)
570
600 Series: Warning and Response
610 (Flood Warning and Response)
395
620 (Levees)
235
630 (Dams)
160
The following Exhibit A indicates the prerequisites needed to meet levels 9, 6, 4, and I of the CRS program.
#
9
Class 6
(1) The community must have been in the
(1) The commu
Regular Phase ofthe National Flood
RegularClass
• i #,.
# # .. 1'.. # is
i t # •
Insurance
Insurance
Program for at least one •.: :,
Program •' :♦ ".: i .,•,
•'.i' • is :. ". ■, .�:,
. r• :. • #
Class
Class 9
Class 6
Class 4
Class 1
loss properties in the community, the
loss properties in the community, the
loss properties in the community, the
loss properties in the community, the
community must take certain actions
community must take certain actions
community must take certain actions
community must take certain actions
as specified in Sections 501-504.
as specified in Sections 501-504.
as specified in Sections 501-504.
as specified in Sections 501-504.
These include reviewing and
These include reviewing and
These include reviewing and
These include reviewing and
updating the list of repetitive loss
updating the list of repetitive loss
updating the list of repetitive loss
updating the list of repetitive loss
properties, mapping repetitive loss
properties, mapping repetitive loss
properties, mapping repetitive loss
properties, mapping repetitive loss
areas,
areas,
areas,
areas,
describing the causes of the losses, and
describing the causes of the losses, and
describing the causes of the losses, and
describing the causes of the losses, and
sending an outreach project to those
sending an outreach project to those
sending an outreach project to those
sending an outreach project to those
areas each year. A community with 10
areas each year. A community with 10
areas each year. A community with 10
areas each year. A community with 10
or more repetitive loss properties (a
or more repetitive loss properties (a
or more repetitive loss properties (a
or more repetitive loss properties (a
"Category C"
"Category C"
"Category C"
"Category C"
__community) must also prepare a plan for
—community) must also prepare a plan for
—community) must also prepare a plan for
—community) must also prepare a plan for
addressing its repetitive flood problem.
addressing its repetitive flood problem.
addressing its repetitive flood problem.
addressing its repetitive flood problem.
(5) The community must maintain all flood
(5) The community must maintain all flood
(5) The community must maintain all flood
(5) The community must maintain all flood
insurance policies
insurance policies
insurance policies
insurance policies
carry on properties owned by the
carry on properties owned by the
carry on properties owned by the
carry on properties owned by the
community. The community (CEO)
community. The community (CEO)
community. The community (CEO)
community. The community (CEO)
signs the verification visit cover sheet,
signs the verification visit cover sheet,
signs the verification visit cover sheet,
signs the verification visit cover sheet,
which includes a statement that the signer
which includes a statement that the signer
which includes a statement that the signer
which includes a statement that the signer
certifies that the community has all the
certifies that the community has all the
certifies that the community has all the
certifies that the community has all the
flood insurance policies that it has been
flood insurance policies that it has been
flood insurance policies that it has been
flood insurance policies that it has been
required to maintain on properties
required to maintain on properties
required to maintain on properties
required to maintain on properties
owned by the community. As part of the
owned by the community. As part of the
owned by the community. As part of the
owned by the community. As part of the
verification documentation, the
verification documentation, the
verification documentation, the
verification documentation, the
community's chief executive officer must
community's chief executive officer must
community's chief executive officer must
community's chief executive officer must
certify that the community has all the flood
certify that the community has all the flood
certify that the community has all the flood
certify that the community has all the flood
insurance policies it has been required to
insurance policies it has been required to
insurance policies it has been required to
insurance policies it has been required to
have. The CRS is not concerned with past
have. The CRS is not concerned with past
have. The CRS is not concerned with past
have. The CRS is not concerned with past
lapses in flood insurance coverage. Flood
lapses in flood insurance coverage. Flood
lapses in flood insurance coverage. Flood
lapses in flood insurance coverage. Flood
insurance must be in effect at the time of
insurance must be in effect at the time of
insurance must be in effect at the time of
insurance must be in effect at the time of
the verification visit and must be kept in
the verification visit and must be kept in
the verification visit and must be kept in
the verification visit and must be kept in
the future. The CRS Coordinator should
the future. The CRS Coordinator should
the future. The CRS Coordinator should
the future. The CRS Coordinator should
make every effort to determine the
make every effort to determine the
make every effort to determine the
make every effort to determine the
community's legal requiremeritto purchase
community's legal requiremeritto purchase
community's legal requirement to purchase
community's legal requirement to purchase
flood insurance.
flood insurance.
flood insurance.
flood insurance.
Class 9
Class 6
Class 4
Class I
Congress has taken steps to encourage
Congress has taken steps to encourage
Congress has taken steps to encourage
Congress has taken steps to encourage
public agencies and private property
public agencies and private property
public agencies and private property
public agencies and private property
owners to purchase flood insurance
owners to purchase flood insurance
owners to purchase flood insurance
owners to purchase flood insurance
instead of relying exclusively on disaster
instead of relying exclusively on disaster
instead of relying exclusively on disaster
instead of relying exclusively on disaster
assistance for help after a flood.
assistance for help after a flood.
assistance for help after a flood.
assistance for help after a flood.
Therefore, disaster assistance for a
Therefore, disaster assistance for a
Therefore, disaster assistance for a
Therefore, disaster assistance for a
community- owned building will be
community- owned building will be
community- owned building will be
community- owned building will be
reduced by the amount of NFIP flood
reduced by the amount of NAP flood
reduced by the amount of NFIP flood
reduced by the amount of NFIP flood
insurance coverage (structure and
insurance coverage (structure and
insurance coverage (structure and
insurance coverage (structure and
contents) the community should be
contents) the community should be
contents) the community should be
contents) the community should be
carrying on the building- regardless of
carrying on the building- regardless of
carrying on the building- regardless of
carrying on the building- regardless of
whetherthe community is actually
whetherthe community is actually
whetherthe community is actually
whether the community is actually
carrying a policy.
carrying a policy.
carrying a policy.
carrying a policy.
In effect, disaster assistance for a public
In effect, disaster assistance for a public
In effect, disaster assistance for a public
in effect, disaster assistance for a public
agency has a very large deductible equal to
agency has a very large deductible equal to
agency has a very large deductible equal to
agency has a very large deductible equal to
the flood insurance policy the agency should
the flood insurance policy the agency should
the flood insurance policy the agency should
the flood insurance policy the agency should
carry. The law expects public agencies to be
carry. The law expects public agencies to be
carry. The law expects public agencies to be
carry. The law expects public agencies to be
appropriately insured as a condition of
appropriately insured as a condition of
appropriately insured as a condition of
appropriately insured as a condition of
receiving federal disaster assistance.
receiving federal disaster assistance.
receiving federal disaster assistance.
receiving federal disaster assistance.
There have also been recent cases in which
There have also been recent cases in which
There have also been recent cases in which
There have also been recent cases in which
communities were underinsured. Some
communities were underinsured. Some
communitieswere underinsured. Some
communities were underinsured. Some
communities have purchased only the
communities have purchased only the
communities have purchased only the
communities have purchased only the
required amount of coverage (e.g., coverage
required amount of coverage (e.g., coverage
required amount of coverage (e.g., coverage
required amount of coverage (e.g., coverage
equal to the amount of a previous federal
equal to the amount of a previous federal
equal to the amount of a previous federal
equal to the amount of a previous federal
grant). The disaster assistance rule requires
grant). The disaster assistance rule requires
grant). The disaster assistance rule requires
grant). The disaster assistance rule requires
that a flood -damaged community fund all
that a flood -damaged community fund all
that a flood -damaged community fund all
that a flood -damaged community fund all
repairs up to the amount of flood insurance
repairs up to the amount of flood insurance
repairs up to the amount of flood insurance
repairs up to the amount of flood insurance
that It could have purchased.
that it could have purchased.
that it could have purchased.
that it could have purchased.
Whether there was a requirement to
Whether there was a requirement to
Whether there was a requirement to
Whether there was a requirement to
purchase and maintain flood insurance as a
purchase and maintain flood insurance as a
purchase and maintain flood insurance as a
purchase and maintain flood insurance as a
condition of a previous federal grant or not,
condition of a previous federal grant or not,
condition of a previous federal grant or not,
condition of a previous federal grant or not,
the community's risk manager or other
the community's risk manager or other
the community's risk manager or other
the community's risk manager or other
appropriate official should ensure that all
appropriate official should ensure that all
appropriate official should ensure that all
appropriate official should ensure that all
community -owned buildings exposed to
community -owned buildings exposed to
community -owned buildings exposed to
community -owned buildings exposed to
flooding are insured for flood damage. Some
flooding are insured for flood damage. Some
flooding are insured for flood damage. Some
flooding are insured for flood damage. Some
communities have found out too late that
communities have found out too late that
communities have found out too late that
communities have found out too late that
their all-risk insurance policies did not cover
their all-risk insurance policies did not cover
their all-risk insurance policies did not cover
L their all-risk insurance policies did not cover
Class 9-
Cla 6
Class 4
Class I
flooding.
flq2oqmR.
flooding.
(6) Ifa coastal community receives a
(6) Ifa coastal community receives a
(6) Ifa coastal community receives a
(6) Ifa coastal community receives a
draft Flood Insurance Rate Map
draft Flood Insurance Rate Map
draft Flood Insurance Rate Map
draft Flood Insurance Rate Map
(FIRM) that delineates the Limit of
(FIRM) that delineates the Limit of
(FIRM) that delineates the Limit of
(FIRM) that delineates the Limit of
Moderate Wave Action (LiMWA), the
Moderate Wave Action (LiMWA), the
Moderate Wave Action (U MWA), the
Moderate Wave Action (LIMWA), the
community must agree to show the
community must agree to show the
community must agree to show the
community must agree to show the
UMWA on its final published FIRM
Li on its final published FIRM.
LiMWA on its final published FIRM.
Li on its final published FIRM.
Although showing a LIMWA on a
Although showing a Li on a
Although showing a UMWA on a
Although showing a LiMWA on a
FIRM is voluntary for non-CRS
FIRM is voluntary for non-CRS
FIRM is voluntary for non-CRS
FIRM is voluntary for non-CRS
communities, it is a prerequisite for
communities, it is a prerequisite for
communities, it is a prerequisite for
communities, it is a prerequisite for
CRS participation. The UMWA
CRS participation. The UMVVA
CRS participation. The Li
CRS participation. The UM
delineationis for informational
delineationis for informational
delineationis for informational
delineationis for informational
purposes only. There is no CRS
purposes only. There is no CRS
purposes only. There is no CRS
purposes only. There is no CBS
requirement to regulate the area
requirement to regulate the area
requirement to regulate the area
requirement to regulate the area
differently, but the series of
differently, but the series of
differently, but the series of
differently, but the series of
I nternati ona I Codes has special
I nternationa I Codes has special
I nternationa I Codes has special
I nternationa I Codes has special
construction requirements in areas
construction requirements in areas
construction requirements in areas
construction requirements in areas
subject to breaking waves of 1.5 feet
subject to breaking waves of 1.5 feet
subject to breaking waves of 1.S feet
subject to breaking waves of 1.5 feet
or higher. Communities are
or higher. Communities are
or higher. Communities are
or higher. Communities are
encouraged to meet the criteria for
encouraged to meet the criteria for
encouraged to meet the criteria for
encouraged to meet the criteria for
coastal A Zone credit (CAZ) in
coastal A Zone credit (CAZ) in
coastal A Zone credit (CAZ) in
coastal A Zone credit (CAZ) in
Activity 430 (Higher Regulatory
Activity 430 (Higher Regulatory
Activity 430 (Higher Regulatory
Activity 430 (Higher Regulatory
Standards).
Standards).
Standards).
Standards).
(7) The community must have received and
(7) The community must have received and
(7) The community must have received and
continue to maintain a classification of
continue to maintain a classification of
continue to maintain a classification of
5/5 or better under the Building Code
5/5 or better under the Building Code
5/5 or better under the Building Code
Effectiveness Grading Schedule
Effectiveness Grading Schedule
Effectiveness Grading Schedule
(BCEGS). Both BCEGS classifications
(BCEGS). Both BCEGS classifications
(BCEGS). Both BCEGS classifications
(residential/ personal and commercial)
(residential/ personal and commercial)
(residential/ personal and commercial)
must be a class 5 or meet the BCEGS
must be a class 5 or meet the BCEGS
must be a class 5 or meet the BCEGS
prerequisite in order to achieve or
prerequisite in order to achieve or
prerequisite in order to achieve or
I remain a CRS Class 6 or better.
remain a CRS Class 6 or better,
remain a CRS Class 6 or better,
Page 4 of 16
Class 9 Class 6
Class 4
Class 1
The BCEGS program measures
The BCEGS program measures
The BCEGS program measures
measures
a community 's building code
a community's building code
a community's building code
adoption and enforcement as
adoption and enforcement as
adoption and enforcement as
they relate to natural hazards
they relate to natural hazards
they relate to natural hazards
mitigation. More information on
mitigation. More information on
mitigation. More information
the program can be found at
the program can be found at
the program can be found at
www.isomitigation.com/bcegs/00
www.isomitigation.com/bcegs/00
www.isomitigation.com/bcegs/00
00/bcegs0001. Credit is also
00/bcegs0001. Credit is also
00/bcegs0001. Credit is also
provided for BCEGS
provided for BCEGS
provided for BCEGS
classifications of 5/5 or better
classifications of 5/5 or better
classifications of 5/5 or better
under the building code credit
under the building code credit
under the building code credit
(BC) in Section 432.h.
(BC) in Section 432.h.
(BC) in Section 432.h.
In accordance with Section 113A
In accordance with Section 113A,
In accordance with Section 113A,
communities may propose
communities m a y propose
communities may propose
alternative approaches to meet the
alternative approaches to meet the
alternative approaches to meet the
objectives of a prerequisite. For
objectives of a prerequisite. For
objectives of a prerequisite. For
example, communities that are
example, communities that are
example, communities that are
prohibited by state law from
prohibited by state law from
prohibited by state law from
adopting and enforcing building
adopting and enforcing building
adopting and enforcing building
codes may submit comprehensive
codes may submit comprehensive
codes may submit comprehensive
building construction regulations
building construction regulations
building construction regulations
and administration and inspection
and administration and inspection
and administration and inspection
procedures for review to determine
procedures for review to determine
procedures for review to determine
the equivalent BCEGS
the equivalent BCEGS
the equivalent BCEGS
classification. Such regulations must
classification. Such regulations must
classification. Such regulations must
be enforced throughout the
be enforced throughout the
be enforced throughout the
community, not just in the
community, not just in the
community, not just in the
floodplain.
floodplain.
floodplain.
A Class 4 or better community
A Class 4 or better community
must demonstrate that it has
must demonstrate that it has
programs that minimize flood
programs that minimize flood
losses, minimize increases in
losses, minimize increases in
future flooding, protect natural
future flooding, protect natural
Page 5 of 16
Class 9 Class 6 Class 4
Class I
floodplain functions, and protect
floodplain functions, and protect
people from the dangers of
people from the dangers of
flooding. Even though it may have
flooding. Even though it may have
enough points, a community that
enough points, a community that
cleared most of the buildings from
cleared most of the buildings from
its floodplain with disaster
its floodplain with disaster
assistance funds after a flood
assistance funds after a flood
cannot be a Class 4 or better if it
cannot be a Class 4 or better if it
does not have an effective
does not have an effective
regulatory program to prevent a
regulatory program to prevent a
recurrence of the problem.
recurrence of the problem.
in order to be a Class 4 or better, a
in order to be a Class 4 or better, a
community must demonstrate that
community must demonstrate that
it has enough points to warrant
it has enough points to warrant
the class AND meet the following
the class AND meet the following
prerequisites.
prerequisites.
(8) The community must have received and
(8) The community must have received and
continue to maintain a classification of 4/4 or
continue to maintain a classification of 4/4 or
better under the BCEGS.
better under the BCEGS.
(9) The community must
(9) The community must
demonstrate that it has
demonstrate that it has
taken appropriate steps to
taken appropriate steps to
eliminate or minimize future
eliminate or minimize future
flood losses. To do this, a
flood losses. To do this, a
Class 4 or better community
Class 4 or better community
must receive credit for the
must receive credit for the
following CRS activities.
following CRS activities.
(a) Activity 430 (Higher Regulatory
(a) Activity 430 (Higher Regulatory
Standards) -The community must
Standards) -The community must
show that it enforces higher
show that it enforces higher
regulatory standards to manage
regulatory standards to manage
new development in the floodplain.
new development in the floodplain.
(i) The community must adopt and
(1) The community must adopt and
enforce a freeboard
enforce a freeboard
Page 6 of 16
Class 9 Class 6 Class 4
Class 1
requirement that receives at
requirement that receives at
least 100 points for FRB in
least 100 points for FRB in
Section 432.b. For this
Section 432.b. For this
prerequisite, the value for FRB
prerequisite, the value for FRB
is the value before factoring in
is the value before factoring in
the impact adjustment.
the impact adjustment.
(ii)The community must receive at
(H) The community must receive at
least 700 points under the
least 700 points under the
other elements of Activity 430
other elements of Activity 430
and under Sections 422.a, e,
and under Sections 422.a, e,
and f under Activity 420 (Open
and f under Activity 420 (Open
Space Preservation). For this
Space Preservation). For this
prerequisite, the points are
prerequisite, the points are
calculated after factoring in the
calculated after factoring in the
impact adjustment.
impact adjustment.
(b) Activity 450 (Stormwater
(b) Activity 450 (Stormwater
Management) -The
Management) -The
community must receive
community must receive
the following credits for
the following credits for
its watershed
its watershed
management plan(s)
management plarls)
(WIVIP) under Section
(VVIVIP) under Section
451.b:
451.b:
(i) 90 points (before the impact
(i) 90 points (before the impact
adjustment) for meeting all of the
adjustment) for meeting all of the
credit criteria for
credit criteria for
WMP,
WMP'
(H) 30 points (before the
(H) 30 points (before the
impact adjustment) for
impact adjustment) for
managing the runoff
managing the runoff
from all storms up to
from all storms up to
and including the 100-
and including the 100-
year event, and
year event, and
(W) An impact adjustment value
(iii) An impact adjustment value
Page 7 of 16
Class 9 Class 6 Class 4
Class I
of rWMP = 0.5 or more. As
of rWMP = 0.5 or more. As
an alternative, the community
an alternative, the community
may show that at least 50%
may show that at least 50%
of the watershed area where
of the watershed area where
future growth is expected is
future growth is expected is
covered by one or more
covered by one or more
credited watershed
credited watershed
management plans.
management plans.
(c) Activity 510 (Floodplain
(c) Activity 510 (Floodplain
Management Planning) -The
Management Planning) -The
community must have adopted
community must have adopted
and be implementing a floodplain
and be implementing a floodplain
management plan that receives
management plan that receives
at least
at least
50% of the maximum credit
50% of the maximum credit
under Activity 510,
under Activity 510,
calculated after the impact
calculated after the impact
adjustment. This 50% of the
adjustment. This 50% of the
maximum credit must
maximum credit must
include at least 50% of the
include at least 50% of the
available points in each of
available points in each of
planning steps 2, 5, and 8.
planning steps 2, 5, and 8.
(10) Obtain a minimum total credit of 100
(10) Obtain a minimum total credit of 100
points (after the impact adjustment)
points (after the impact adjustment)
from one or a combination of the
from one or a combination of the
following elements that credit
following elements that credit
protecting natural floodplain functions:
protecting natural floodplain functions:
420 Natural Functions Open Space (NFOS)
420 Natural Functions Open Space (NFOS)
420 Natural Shoreline Protection (NSP)
420 Natural Shoreline Protection (NSP)
430-Prohibition of fill (DL1)
430-Prohibition of fill (DLI)
440-Additional map data (AM012) natural
440-Additional map data (AMD12) natural
functions layer
functions layer
450 —Managing the volume of stormwater runoff
450 — Managing the volume of stormwater runoff
Page 8 of 16
Class 9 Class 6 Class 4
Class 1
(SMR,DS
(SMR,DS
450 -0 Low impact development (LID)
450 -0 Low impact development (LID)
450 Watershed management plan (WMP) credit
450 Watershed management plan (WMP) credit
point items 3,5,6, and 7
point items 3,5,6, and 7
450— Erosion and sediment control (ESQ
450— Erosion and sediment control (ESQ
450— Water quality (WQ)
450— Water quality (WQ)
510 — Natural Floodplain functions plan (NFP)
510 —Natural Floodplain functions plan (NFP)
(11) Document the following life safety
(11) Document the following life safety
measures:
measures:
(a) Obtain some credit under Activity 610
(a) Obtain some credit under Activity 610
(Flood Warning and Response).
(Flood Warning and Response).
(b) Have a map of all levees and all
(b) Have a map of all levees and all
areas protected by levees, and an
areas protected by levees, and an
inventory of the buildings and
inventory of the buildings and
critical facilities that would be
critical facilities that would be
flooded if the levees were
flooded if the levees were
overtopped. This is the same as
overtopped. This is the same as
activity credit criterion (3) under
activity credit criterion (3) under
Activity 620 (Levees), Section
Activity 620 (Levees), Section
621.b.
621.b.
(c) Have a description of the dam
(c) Have a description of the dam
failure threat, including a map of
failure threat, including a map of
all areas that would be flooded by
all areas that would be flooded by
the failure of each high -hazard-
the failure of each high -hazard -
potential dam that affects the
potential dam that affects the
community, and an inventory of
community, and an inventory of
the buildings and critical facilities
the buildings and critical facilities
that would be flooded. This is the
that would be flooded. This is the
same as activity credit criteria (2)
same as activity credit criteria (2)
under Activity 630 (Dams), Section
under Activity 630 (Dams), Section
63Lb.
631. b.
In accordance with Section 113A, the
In accordance with Section 113.d, the
community may propose alternative
community may propose alternative
Class 9 Class 6 Class 4
Class I
approaches to these prerequisites that are
approaches to these prerequisites that are
more appropriate for local conditions.
more appropriate for local conditions.
(12) Meet the minimum standards of -theNFIP
as determined by a Community Assistance
Visit conducted by FEMA within the
previous 12 months.
(13) Promote flood insurance as a vital
way to protect residents and businesses
from the financial impact of a flood.
This is demonstrated by having at least
50% of the buildings in the
community's SFHA covered by a flood
insurance policy or obtaining at least
50% of the maximum points under
Activity 370 (Flood Insurance
Promotion).
(14) Demonstrate that it has a "no adverse
impact" approach to floodplain
management. A no adverse impact
approach is one in which the action of
one property owner or community does
not adversely affect the flood risks for
other properties or communities.
"Adverse impact" is measured by
increased flood stages, increased flood
velocity, increased flows, or the
increased potential for erosion and
sedimentation. The "no adverse impact"
concept is explained in more detail in
papers published by the Association of
State Floodplain Managers, which can
be accessed at www.floods.org.
This prerequisite is
Page 10 of 16
Class 9 Class 6 Class 4 Class I
demonstrated by
receiving credit under the
following: (a) For all of
the floodplains in the
community:
(i) The community must be
enforcing regulations that
discourage development in
the floodplain. This is
demonstrated by receiving a
combined total of at least
150 points under open space
incentives (OSI) in Section 422.e
and
development limitations (DQ
in Section 432.a.
00 All new critical facilities
must be protected to the
500-year flood level. This is
demonstrated by receiving
credit under protecting
critical facilities (PCF) in
Section 432.f in Activity
430 (Higher Regulatory
Standards) and by enforcing
the regulations throughout
the 500-year floodplam.
(M) The community must have
mapped and be enforcing
regulations appropriate for
all flood -related hazards
within its jurisdiction. This
is demonstrated by
Page 11 of 16
Class 6 Class 4 Class 1
receiving credit under
Activities 410 and 430 for
all special flood -related
Class 9 hazards that are identified
in the community's
floodplain management or
hazard mitigation plan
credited under Activity 510
(Floodplain Management
Planning).
(b) In the community's riverine
floodplains:
(I) Regulatory flood elevations must be
provided for all SFHAs in the
community.
This is demonstrated by
receiving at least 80 points for
new studies (NS) in all
approximate A Zones under
Section 412.a in Activity 410
(Additional Flood Data). For this
prerequisite, the value for NS is
the value before factoring in the
Impact adjustment.
(ii) The community's program
must address potential
increases in riverine flood
elevations caused by new
development. This is
demonstrated by receiving the
following credits:
((I)) Activity 450 (Stormwater
Management) -an
impact adjustment
Page 12 of 16
Class 9 Class 6 Class 4 Class I
value of rVVMP = 0.75
or more. As an
alternative, the
community may show
that at least 75% of
the watershed area
where future growth
is expected is covered
by one or more
credited watershed
management plans;
AND
((2)) All riverine floodplains
must be mapped
using future
conditions
hydrology as
credited under the
higher study
standard credit
(HSS) in Section
412.d.
(c) In the community's coastal
floodplains:
(1) The community must receive
credit for regulating new
development in coastal
A Zones under CAZ in Section
432.1c.
(H) The community must receive
credit for using regulatory
flood elevations in the V
Zones and coastal A Zones
Page 13 of 16
Class 9 Class 6 Class 4 Class 1
�g sea
v
that reflect future 7
conditions, including sea
level rise. This is
demonstrated by receiving
credit for future -conditions
hydrology under the higher
study standard credit (HSS)
in Section 412.d.
NO The community must receive
credit for regulating new
development in areas
subject to erosion under
CER in Section 432CE.a in
CRS Credit for management
of Coastal Erosion Hazards
(or demonstrate that it
does not have a coastal
erosion problem).
(15) Have a commitment to mitigate -it,
repetitive loss problem as well as
problems caused by other natural
hazards.
(a) Section 501 (Repetitive Loss List):
The community must demonstrate that
at least
25% of the properties on its
current FEMA repetitive loss list
have been protected from damage
from repetitive flooding through
acquisition, retrofitting, or
structural flood control projects.
(b) Activity 510 (Floodplain
Management Planning): The
Page 14 of 16
Class 9 Class 6 Class 4 Class 1
community must have a multi -
hazard mitigation plan that has
been approved by FEMA as
meeting all of the requirements
outlined under 44 CIFIR 5201.6.
(16) Protect natural floodplain functions.
This is demonstrated by having a total
credit of at least 50 points (after the
impact adjustment) from one or a
combination of the elements listed
under the Class 4 prerequisite in
Section 211.c(4).
(7) Have a program to address the threat
to life safety that flooding poses to
the residents of the community. This
is demonstrated by receiving the
following credits:
(a) The community must obtain
some credit under all the
elements in Activity 620
(Levees) for all levees
mapped and identified in the
inventory prepared for the
Class 4 prerequisite in
Section 211.c(5)(b).
(b) The community must obtain some
credit under all the local elements in
Activity
630 (Dams) for all areas mapped
and identified as subject to dam
failure flooding in the inventory
prepared for the Class 4
Page 15 of 16
MM
NEW
prerequisite in Section
211.c(S)(c). The credit for the
state's program (SDS) is not
counted toward this prerequisite.
In accordance with Section 113A, the
community may propose alternative
.re more appropriate for local
conditions.
MONROE COUNTY
JOB DESCRIPTION
Position Title: FLOODPLAIN Administrator I Date: 04-01-14
Position Level: 12 1 FLSA Status: Exempt Class Code: 12
GENERAL DESCRIPTION
Primary function is responsible for development and implementation of the Federal Emergency Management Agency
(FEMA) National Flood Insurance Program (NFIM Community Rating System (CRS) within Monroe County by
administering the requirements of the Community Rating System
KEY RESPONSIBILITIES
I . * Initiate, manage and document community CBS activities to apply, maintain and improve, when possible,
the community CBS classification, including, if necessary recruitment of consultant to assist in development and
implementation of CBS application and program.
2. *Develop and manage Committee to support CPS.
3. *Conduct required review of the FEMA "Repetitive Loss" list to identify properties, located within the
community, to verify accuracy and establish priorities for possible mitigation. Correspond with FEMA to verify
the "Repetitive Loss" list accuracy as requested and develop and implement a repetitive loss mitigation program
as required by CR.
4. Work with planning and public works departments on projects and activities that reduce flood damages and
respond to Federal and State directives and other pertinent references in order to comply with National Flood
Insurance Program requirements at the Federal and State levels. Assist in drafting updated community plans and
procedures.
5. Prepare all required reports for all active FEMA mitigation grant projects for submission to the State NFIP
and/or Emergency Management Office.
6. Review, edit, and process all periodic invoices received from contractors performing mitigation projects, to
the appropriate community accounting office for payment as well as preparing subsequent reimbursement
requests to the State NFIP and/or Emergency Management Office to recover the FEMA (Federal) share for all
mitigation projects.
7. Assist and perform site visits and inspections to advise as to conditions of structure compliance for floodplain
management purposes.
8. *Assist and auditing and cataloguing property for compliance with floodplain management.
9. Communicate effectively with the public under stressful situations. Speak with Realtors, homeowner's
associations, mobile home parks, surveyors, architects, engineers, contractors and other associations on community
outreach programs to educate, assist and inform the community on the issues of floodplain management, FEMA and
the National Flood Insurance Program.
10. Assist and perform research for historical data on old building permits.
11. Makes recommendations to the BOCC in regards to CBS program.
12. Holds meetings as requested to discuss FEMA regulations with contractors, surveyors, etc.
13. Performs other related duties as required.
* Indicates an "essential" iob function.
The information on this description has been designed to indicate the general nature and level of work performed by
employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of
all duties, responsibilities and qualifications recuired of employees assianed to this lob.
Education.-
13achclor Lac ec re aired.
Experience:
7-10 years.
Training in the National Flood Insurance Program (NFIP) with a possession of a
Certified Floodplain Manager (CFMOD) certificate, or will obtain and maintain such
a Certificate within (12) months of beginning employment. Previous experience
andLor trainin involving flood lain manaLement is preferred.
Impact ofActions:
The work involves leadership which routinely affects multiple divisions of Monroe
Cou2ty and/or the surrounding commune ly in a demonstrable waL.__
Complexity
Highly Complex: Work is broad in scope covering one or more complicated areas.
Policy, procedure, or precedent are typically created by this position. A high degree of
analytical ability and inductive thinking is required to devise new, non-standard
Eproaches to highly,.intricate, ,technical) y.coMlex roblcros.
Decision Making.-
Highly Complex: Supervision is present to review established departmental and/or
divisional objectives. Indepenent judgment is required to recommend departmental or
divisional objectives, evaluate new approaches to problem solving, and assess changing
facts or conditions.
Communication
Requires regular internal and extermal contacts to carry out programs and to explain
with Others.-
specialized matter. Occasionally requires contacts with officials at higher levels on
matters requiring cooperation, explanation and persuasion or with the public involving the
enforcement of reulgations, policies, and procedures.
Managerial Skills:
Responsible for making recommendations within a department in the are of
compensation, staff selection, disciplinary action, complaints, staff performance appraisal,
and similar supervisory duties. Plans, assign and evaluates the work of subordinates for
effective operation and results of the unit.
Working Conditionsl
Work requires only minor physical exertion and/or physical strain. Work environment
fAmical gLort:
involves only infrequent exposure to disagreeable elements.
On Call
None.
Reguirements.-
APPROVALS
Department Head:
Name:
Signature: Date:
Division Director.-
Name-
Signature: Date:
County Administrator:
Narne-
Signature: Date:
On this date I have received a copy of my job description relating to my employment with
Monroe County.
Name: Signature: Date: