Item N1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: May 6, 2014
SUBJECT: County Divisions' Monthly Activity Report for April, 2014
MONTHLY ACTIVITY REPORT - April, 2014
KEY WEST AIRPORT
In April, passenger figures for March were compiled. During that month, the five airlines
serving Key West International Airport carried a total of 93,516 passengers. This is a 11.4%
increase over March of 2013. The year-to-date passenger numbers for the first three months
of 2014 are 11.6% higher than the same period in 2013.
On April 9th, we had our annual FAA inspection. Over the course of two days, the FAA
inspector reviewed 125 items on the Part 139 check list. EWY received a perfect score with
no discrepancies.
We received national and international attention when CNN visited the airport to do a video
piece on the three Cuban airplanes that arrived here eleven years ago. The segment aired on
April 17�'.
MARATHON AIRPORT
• On April 3, the airports new FAA project manager Krystal Ritchey visited the MTH airport
and discussed future airport projects and funding needs.
• On April 7 & 8, FAA Airport Certification & Safety Inspector Herman Smith performed the
airports annual FAR part 139 safety inspection. The inspection revealed the airport is in full
compliance with all required items under FAR part 139 and no discrepancies were noted
• On April 11, the airport hosted a Walk Through for the Janitorial Bid, which will be opened
in May.
• On April 12, Don DeGraw attended the monthly EAA 1241 meeting at MTH.
• On April 16, the airport hosted a Walk Through for the Customs Construction Project which
will be opened in May.
• On April 25th, the airport supported the US Navy training mission at MTH. The Navy used
a C130 and a helicopter to train Special Forces personnel at MTH.
• On April 28th, Don DeGraw met with Chief Johnson to review an amendment to the existing
lease with the City of Marathon to streamline the reimbursement request process related to
training cost for ARFF fire fighters at MTH.
EMPLOYEE SERVICES
I. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
Newsletters
II. TURNOVER NUMBERS:
Monthly Turnover:.98% Turnover for the year: 5.12%
Resignations:4 1 Terminations:0 1 Retired:l Deceased:0 Layoffs:0
HUMAN RESOURCES
ADA Selection Committee meeting to review the one proposal submitted
Held Employee Grievance Council meeting to elect officers
Held two Personnel Policies and Procedures Committee meetings
Represented MCBOCC at FKCC Job Fair
Attended HR Council Meeting in Tampa as FLKSHRM Chapter President
Individual meetings with Commissioners to discuss Comp & Class Study findings
RISK
Working with Consultant on bundling GL with WC Excess policies and advertise for
Proposals
BENEFITS (GROUP/WORKERS COMP
Communicating with Dental Provider and Dentists on network issues.
Individual meetings with Commissioners to discuss Health Insurance program
Meeting with Quantum - new EAP provider
SAFETY
Park inspections: of original 45 issues, 4 remaining
Park inspections: Pines Park, Bernstein Park, Fireman's Park and Wilhelmina Harvey
Park.
Workplace Investigations & Provided corrective actions: Transportation Department,
Harvey Center
Facility inspections: SI Fire Station.
Coordinated LK Safety Meeting with FLOC and public works personnel.
BUDGET & FINANCE
•
• Attended the April GovMax phone conference; worked with them to have divisional
Strategic goals printed in the budget document.
• Updated YTD Fund Balance Schedules.
• Uploaded current FY14 and FY13 YTD into GovMax.
• Researched negative fund balance in 158.
• Researched Peary Court settlement.
• Provided assistance to departments with their GovMax issues.
• Held Internal Budget review 4/28/2014-4/29/2014.
• FYI Budget estimating.
• Processed various billings and invoices, including: SUNCOM, postage, DJJ, AARP,
AT&T, rent, travel reimbursements, other Commissioner invoices and generated
various PO's.
• Placed Office Depot order and researched a fuser issue.
• Processed business cards.
• Entered various Budgets and Revenue.
• Prepared FYI Proposed Budget Report books and entered Funds into FYI Fund
Balance schedule.
• Assisted in distribution of HSAB applications.
• Prepared 8 Resolutions; Posted 14 Resolutions; Prepared 19 Transfers; Processed 164
Transfers; Reviewed 43 Contract Summaries; Signed Off on 21 PAF's; Reviewed 10
PAF's; Processed 2 Request to Purchase; Processed 20 Purchase Orders; and
Processed 8 Audit Slips; Created 15 Agenda Items; Posted PAF's into GovMax
• Contacted Dept. of Revenue regarding unemployment invoices.
• Processed time sheets, received and distributed pay stubs.
Grants Administration
• Submitted required reports in FloridaPA.
• Submitted Quarterly Performance Reports in SIMON on Countywide Byrne JAG
grants.
• Compiled Quarterly Financial Reports in SIMON on Countywide Byrne JAG grants.
• Submitted Quarterly Program report to the Office of Justice Programs for Grant Award
# 2013-DJ-BX-0143.
• Compiled and disseminated to the Human Service Advisory Board copies of the 26
applications for County HSAB funding along with a Funding History report.
• Answered questions from various entities regarding the HSAB funding process.
• Attended a meeting at the Clerk's Finance office regarding FYI 3.
• Answered questions from the community regarding the Byrne grant funding process.
• Continued review on Airport grants.
• Attended the Airport GAP meeting and Staff meeting, and reviewed FYI PFC activity
and prepared and submitted Quarter 2 PFC report in SOAR.
• Reviewed and processed monthly grant and HSAB invoices including the MC Sheriff's
Office-CJMHSA, Guidance/Care Center, Heron/Peacock, Lower Keys Medical
Center/HMA, and advertising invoices.
• Provided assistance to the Clerk's Finance Department regarding the Single Audit and
PFC's.
Purchasing
• Purchase Orders Reviewed and Signed — 291
• Purchased Processed - 352
• Purchase Orders Voided — 9
• Office Depot Orders Reviewed and Released — 42
• Amazon Orders — 1
• Pcard Ordered and issued - 1
• Reconciled Bank of America Nov/Dec13 pcard payments to Finance System.
• Researched State Contract prices for car rental.
• Newspaper Ad Invoices Processed — 3
• Processed Bid Public Records Request — 8
• Bid Openings — 4
o Relocation of Atlantic Ave. at Higgs Beach - 2 Respondent
o New Animal Shelter— 2
o TDC Capial projects Funding Applications — 20 Respondents
o Design and Permitting Services for the FK Scenic Overlook Proj. — 4
Respondents
• Bid Addendums Uploaded on Demandstar - 10
• Bid Awards Posted on Demandstar — 5
• Bid Specifications Uploaded on Demandstar — 6
• Pieces of Mail Processed — 987
• Contracts Reviewed — 24
• New Vendor Registrations - 5
• Processed March 2014 Purchasing Card Billing Statement
• Purchase Order Requests Entered for Departments — 3
• Attended Florida Assoc. of Public Procurement Official's Annual Convention.
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (INNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 02/21/2014-03/20/2014:
• C-1 Congregate Meals totaled 1497 units during this period. Monthly goals for this
program continue to fluctuate based upon the availability of funds.
• C-2 Home Delivered Meals Hots totaled 165 units, and Home Delivered Meals Frozen
totaled 3240 units. We continue to receive a large number of referrals for Home
Delivered Meals.
In -Home Services (Information in this section is for the period 02/21/2014-03/20/2014):
• III-B Chore: 5 units this period, 35.5 units year-to-date, 10.45% achieved.
• III-B Screening and Assessment: 0 units this period, 0 units year-to-date, 0% achieved.
• III-B Homemaking/Personal Care: 53.5 units this period, 163.75 units year-to-date,
30% achieved.
• III-E Screening and Assessment: 0 units this period, 0 units year to date, 0% achieved.
• III-E Chore: 0 units this period, 10 units year-to-date, 18% achieved.
• III-E In -Home Respite: 48 units this period, 179 units year-to-date, 13.12% year -to -date -
achieved.
• III-E Facility Respite: 193 units this period, 542 units year to date, 10.3% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for MARCH 2O13:
• Case Management: 5 units for the month were produced; 94.75 units year-to-date.
• Homemaking: 125.5 units for the month were produced; 1302 units year -to date.
• Home -Delivered Meals: 125 meals for the month were provided; 1110 meals year-to-
date.
• Personal Care: 68.25 units for the monthly were produced; 611 units year-to-date.
Overall Program Achievement was 67.75% achieved, 7% underachieved.
CCE (Community Care for the Elderly) for the period 01/21/2014-2/20/2014:
• Case Management: 25.25 units for the period and 281.5 units year-to-date.
24.88% achieved year-to-date. There are 175 clients on the waiting list.
• Case Aide: 0 unit achieved and 8.25 unit year-to-date, .4.13% achieved year-to-
date.
• Companionship: 13 units achieved and 625.25 units year-to-date, 80.04%
achieved year-to-date.
• Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved
year-to-date.
• Enhanced Chore: 0 units achieved and 13 units year-to-date, 20% achieved
year-to-date.
• Chore: 4 units achieved and 100.75 units year-to-date, 86% achieved year-to-
date.
• Homemaking: 525 units for the period and 6073 units year-to-date 135.90%
achieved year-to-date. There are 156 clients on the waiting list.
• Specialized Medical Equipment: 0 unit for the period and 3 unit year-to-date,
6% achieved year-to-date.
• Transportation: 0 units for the period and 79 units year-to-date, 105% achieved
year-to-date.
• Personal Care: 314.5 units for the period and 4392.75 units year-to-date.
112.84% achieved year-to-date. There are 49 clients on the waiting list.
• Respite: 142 units for the period and 763.25 units year-to-date. 95.58%
achieved year to date. There are 20 clients on the waiting list.
CCE overall is at 103.99% achievement. We are 28.99% overachieved
ADI (Alzheimer's Disease Initiative) for the period 2/21/2014-3/20/2014: 345.50 units
were produced in the period and 2016.25 units year to date. 80.20% achieved.
HCE (Home Care for the Elderly Program) for the period 03/16/14-4/15/2014: 7.25
billable units this period, 189 billable units year-to-date at the beginning of the contract
year, 75.16% achieved.
Monroe County Transit
Department Activity for April 2014
• One-way trips provided: 1,924
• Unduplicated clients served: 256
• Special Needs Clients registered: 660
Deposited Revenue: $2,247.50
Expenditures: 34,556.63
Percentage Spent Fiscal YTD: 48.5%
Incoming calls, provision of information and referrals 623
Staff responded to incoming calls providing information and referrals to callers basedon
specific inquiries and/or needs. These inquiries range from how and where to apply for Food
Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to
find out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Unduplicated Welfare client households that received service 93
New Welfare cases receiving service 38
Low Income Crisis Assistance cases — 34 $ 6,047.41
Home and field visits 42
Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In -
Home and Nutrition clients. WAP clients are visited for testing for possible
Weatherization services to their homes. ESG rent clients are visited for the Habitability
Study required prior to receiving rental assistance through this grant.
Office visits 287
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 7 $ 763.91
Shelter ESG Pending 13 $ 9,597.57
Personal Care Clients 4 $ 370.00
Pauper Cremations 6 $ 7,200.00
LIBRARY
• Library usage figures continue to reflect that the increase in Library onsite service
hours and the increasing offerings of services through technology are widely
appreciated by patrons.
• People counters at the branches indicated that the number of visits made in person to
the Libraries in March, 2014, totaled 38,449, a slight decrease from the month for the
previous year, but continuing evidence that the season is still fully upon us, also shown
by the circulation count of 35,553 items checked out in that time, 8% higher than in the
previous month.
• New Library cards also showed a seasonal increase, with 278 new patrons added to the
roll, an increase of 10%, giving us a new total of 41,765 cardholders
• The public access PC and wi-fi sessions recorded as provided to the public for the
month came to 11,559; the wi-fi usage logged in at 3,357, an increase of 38% over the
number for this month last year; staff attribute this increase to the lower cost and
proliferation of portable devices, along with the increased bandwidth available to
library patrons. Smartphones and other smaller devices are also being used to connect
to the public wi-fi unobserved, driving the actual customer number even higher.
• Reference questions handled by staff via email, text, chat, phone, in -person and through
social media, totaled 14,719 (53% over the same month last year) —another example of
the increase in seasonal patronage and the still growing popularity of e-reference as
well as onsite information seekers
• E-visits to the Library's online resources reached 601,772, 22% over the number for
February and a sizeable 278% higher than last year. These resources include our
Library website, online catalog and digital exhibit of historical images.
• The presence of our snowbird volunteers still proves to be a huge help to staff and
patrons, as they logged 814 hours of library services at the branches in March, the
equivalent of over 4 full-time employees for the month. We deeply appreciate their
donation of time, work, and deciation.
EXTENSION SERVICES
• Number of services provided: 203 phone calls, 39 office visits, 9 visits to clients,
30 learning events with 1171 participants, 5 media submissions, and 530
publications distributed. Total Budget for FY 13/14: $189,427.00; Year to Date
Expenditures and Encumbrances: $125,706.53; Remaining Balance: $63,720.47;
Percentage of budget spent and/or encumbered year-to-date: 66%.
The County Extension Director/Family & Community Development Agent
accomplished the following activities:
• Developed three resolutions for the Monroe County Climate Change Advisory
Committee's recommendations to the Board of County Commissioners. The
subjects of these resolutions were: 1) recommended changes to the Monroe
County Comprehensive Plan; 2) recommendations for inclusion in the yard waste
Request for Proposal; and 3) recommendations for yard waste disposal.
• Finalized the climate module of the Sustainable Floridians Program, including
reviewer's comments. Presented the Sustainable Floridians Program to the Key
West Sustainability Advisory Board.
• Collaborated with consultants Vanasse Hangen Brustlin, Inc. and attorney Erin
Deady to develop the Greenhouse Gas Emissions update that was presented to the
BOCC in April. Provided all the material and data for the development of
recommendations.
The Environmental Horticulture Agent accomplished the following activities:
• Set up horticultural education booths for the following events: John Pennekamp
State Park's Native Plant Day; Bahia Honda Earth Day; and Mariners Hospital
Earth Day. The events drew 110 clients to the booths staffed by eight Master
Gardeners answering questions about composting, native pollinators, and
managing yard pests responsibly.
• Coordinated two four-hour invasive species workshops presented by OF state
specialists and staff from the Florida Department of Agriculture & Consumer
Services/Division of Plant Industry. The Key West workshop attendance was 20
people; Key Largo had 25.
• Was a guest speaker at two events: at the Big Pine Key Botanical Society
meeting, the topic was "Insects in the Florida Keys: the Good, the Bad, and the
Harmless." Thirty-six people were in attendance. At the Florida Keys Board of
Realtors meeting in Tavernier, the topic was "Newcomer's Guide to Landscaping
in the Keys." Twenty-four people were in attendance.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Coordinated with the South Atlantic Fishery Management Council to arrange
Community Port Meetings in Monroe County for the snapper -grouper complex to
gather public comments from recreational and commercial fishermen.
• Organized a Fisheries Management and Regulations Workshop with Lisa Krimsy,
Florida Sea Grant Marine Agent for Miami -Dade County, for law enforcement
and state park representatives. A session about fish identification was also
presented.
• Attended the two-day Fisheries Working Action Group annual meeting at the
University of Florida in Gainesville and reported about Monroe County activities.
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EMERGENCY SERVICES
FIRE RESCUE
• Began air and ground ambulance in-house billing.
• Interviewed and selected employee for the Logistics Assistant position; new
employee starts Monday, April 19tn
• Coordinated and held grand opening for the new Stock Island Fire Station No. 8.
• Received new, improved, ISO rating of 3/3X, which applies to every property
within the response zones of Monroe County Fire Rescue.
EMERGENCY MANAGEMENT
• Completed update of Administrative Instructions and Emergency Operations
Center personnel contacts in preparation for the 2014 Hurricane Season.
• Met with Florida Power and Light, Miami -Dade Emergency Management, and
KLD Consulting officials to discuss viable Miami -Dade County contraflow
models which may help reduce current ETE (Evacuation Time Estimate) for
nuclear emergencies within the 10 mile EPZ (Emergency Planning Zone) of the
power plant.
• Held the first shelter management training of the year that was attended by 12
people. An additional shelter management training will be scheduled in the next
60 days for a night or weekend depending on the feedback from those who
expressed an interest in getting involved but could not attend a course that was
offered during the work day.
• Hosted the "Building Disaster Resiliency for Monroe County Businesses"
workshop at the City of Marathon fire station with featured speaker Miguel
Gonzalez, Asst. Director of the Small Business Administration. The workshop
was targeted at specifically at small businesses and professional organizations like
chambers of commerce and focused on the identifying the best ways to develop
Emergency Management's ESF 18 Public/Private Partnership initiative. The
South Florida Disaster Resiliency Coalition was the sponsor of the workshop as
part of a larger regional grant
• In conjunction with the WebEOC Regional Coordinator provided WebEOC End
User training to Monroe County DOH and Hospitals.
• Participated in the HSTF-SE (Homeland Security Task Force — South East)
Senior Leadership Seminar (SLS) to discuss regional Mass Migration strategic
planning.
EMS/TRAUMA STAR
• Trauma Star flew thirty-three (33) flights to Mainland hospitals for definitive
care.
• Attended Trauma Star safety committee meeting with sheriff departments pilots.
• Trialed two (2) new critical -care transport ventilators.
• Added a pelvic stabilization device to Trauma Star.
• Conducted a Quality Assurance Audit of ePCR's for two (2) paramedics.
• Implemented with the Billing Specialist the Quality Assurance patient priority and
field paramedics impressions on their ePCR reports.
• Completed training and testing for one (1) Provisional Paramedic to move to
Charge Medic.
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KWI• A Updated Telemedicine procedure, including a daily system test.
• Completed annual two-day on -site FAA Safety Inspection with no deficiencies,
discrepancies, or letters of correction.
• Conducted Airport Fueling Inspection Safety Classes for ARFF assigned
firefighters.
• Coordinated design, materials, and implantation of improvements to Fire Station
No. 7 gym and store room.
FIRE MARSHAL
• Participated in the Development Review Committee meeting.
• Conducted progress inspections on the major projects of the Marriott and KLOR
redevelopments.
FIRE ACADEMY
• CPR course delivered to twelve (12) County employees.
• Conducted Live -Fire Training for Ocean Reef Public Safety.
• Held in-service Training on new APX 6000 radios, and issued to all MCFR
stations.
PUBLIC WORKS
CORRECTION FACILITIES:
Stock Island Detention Facility
• Working with MCSO staff in preparation of ACA Accreditation Inspection
Juvenile Justice Center
• Replacement of Chiller #1 is complete
Monroe County Detention Center - Stock Island
Percentage of customer requested work orders completed within 3 days with KPI
81% of 107 Customer requested work orders were completed within three days during March, 2014
- KPI = % x requested x .01 -
1.60
1.40
1.20
1.00
0.80
0.60
0.40
0.20
0.00
13Mar 13Apr 13May
13Jun
13Jul 13Aug 135ept 130ct
13Nov 13Dec 14Jan 14Feb 14Mar
o%Complete
89.20%
75.30%
84.40%
84.60%
92.00%
87.00%
92.00%
85.00%
83.00%
81.00%
81.00%
76.00%
81.00%
EKPI
1.24
1.22
1.24
1.21
1.43
1.38
1.46
0.97
0.68
0.89
1.19
0.90
0.87
%Complete 11111111111111M
—2 per. Mov. Avg. (%Complete)
—2 per. Mov. Avg. (KPQ
D:
For the period February 2012 through March 2014:
Total kilowatt-hour Savings = 1,439,702
Total CO2 Reduction = 993 Metric Tons = CO2 Emissions from 111,708 gallons of
gasoline consumed
Total Energy Dollar Savings = $154,597
FACILITIES MAINTENANCE/PARKS & BEACHES:
UPPER KEYS:
Nelson Center:
• Three events required a total 15 hours of employee overtime
• Pressure cleaned building exterior
• Repair and rezone sprinkler system back lot parking area
PK Courthouse:
• Repaired roof eave lines and skylights
• Pressure washed sidewalks
Key Largo Transfer Station:
• Replaced all outdoor fixtures to LED lighting
Magnolia Street Property
• Performed RPZ valve check
Key Largo Park:
• Replaced window A/C Unit in the crew room
• Assisted with Vietnam Memorial Wall event
FLEET MANAGEMENT:
• Received new motor grader for Road Department.
• Completed annual pre -hurricane season inspection and repairs for Upper Keys
bucket truck.
• Garage staff completed annual ladder safety refresher training.
• Ordered new generator for Murray Nelson Building.
• Ordered new Tractor Tree Trimmer for Key West Road Department.
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• Received approval to implement pilot program to try to sell surplus vehicles and
Fleet equipment utilizing Public Surplus internet site.
• Began replacement of Key West fuel pumps and fuel spill containment at Key
West Garage.
• Marathon Garage completed extensive maintenance and repairs on Sheriff
Department inmate transport bus.
• Key West Garage completed extensive corrosion control maintenance on HD
bucket truck boom in preparation of upcoming pre -hurricane season inspection.
• Began advertising bid package for Generator Inspection and Repair Contractor.
• Began advertising bid package for Bio Diesel Fuel Delivery Contractor.
• Completed new vehicle prep and activated new Road Department tractor tree
trimmer and skid steer and attachments.
• Received new Building Department pick-up truck and began preparing same.
• Prepped four (4) new Ford sedans for various Departments and activated for
service.
• Assisted various Departments with FY2015 proposed new vehicle and equipment
specifications.
• Submitted FY2015 Proposed Vehicle Replacement Plan.
• Ordered new transport trailer for Upper Keys Road Department.
• Completed approximately 60 annual pre -hurricane season emergency generator
inspections.
ROAD DEPARTMENT:
UPPER KEYS:
• Buzz Bar/Chipper Operation - 28.74 miles
• Miles of Rights of Way Mowed - 13.23 miles
• Shoulder Work — 8,926 ft./71.5 tons of material used
• Sign Department — Installed 114 new signs/16 new sign posts/12 locates
performed
• Weed Eating Operation - 48 roads
• Drainage Swale installed - (1) 50' - 5 tons of #57 rock used
• Material Pick Up at CEMEX in Kendall - 63.43 tons of crushed lime rock
• Pot Hole Repair/Cold Patch - 36 roads repaired/1,700 tons of cold patch used
• Debris/Garbage pickup on R-O-W -4.98 tons
Special Projects:
• Installed barricades at Jet Ski beach and Boat ramp at Card Sound Toll Plaza
• Created overflow parking at empty lot at Key Largo Park for Vietnam Memorial;
36 tons of #57 rock and 54 tons of dirt used
• Removed and disposed of 10.28 tons of seaweed from Harry Harris Park
• Held monthly safety meeting
CARD SOUND ROAD:
• Mowing Operation - 14 Miles
• Trash Pick Up — 2,840 lbs.
• Miles of roadway covered for trash pickup - 137.5 miles
• Weed Eating Operation - 1 Mile of roadway
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LOWER KEYS:
• Chip/Brush -10 miles
• Rights of way mowed - 10 miles (mowers were down for the majority of the
month)
• Weed eating operations -35 roads/12 miles
• Cold patch pot holes - 3 tons
• Road sweeping - 5 miles
• Cleaned drains - Sugarloaf/Bay Point/Big Coppitt/Stock Island
• Shoulder work - 2 miles on South Street and Lytton's Way in Big Pine Key
• Mulch deliveries - 17 for a total of 59.50 tons, saving $7,348.25 in dump fees
• Sign Technician - 54 locates/27 signs/35 posts
Roads Support:
• Chipping & clean up Bernstein & Big Pine Key Park
• Assist with Bucket truck in order to change lights and caulk windows at Stock
Island Detention Center
• Filled pot holes at East Martello
Signs Support
• Installed new thermo-plastic stop bar, short double lines and trim R.O.W. at Stock
Island Detention Center
• Make and install two new stop signs with round post/DOT hardware for Bay
Shore Manor
• Make, assemble, and install two new stop signs for New Stock Island Fire Station
SOLID WASTE MANAGEMENT:
• Staff and Waste Management delivered 18 gallon recycling bins for each of the
14 units on property to Atlantic Pines Housing complex in Big Pine Key and staff
had Waste Management place them on the recycling route. Staff handed out
recycling info to the residents and Manager of the complex. This complex is
thankful to now have the ability to recycle and have been doing a good job.
• Staff was in Waste Management, Marathon Garbage and Keys Sanitary service
areas with the ongoing inspections of commercial and residential recycling
practices.
• Staff picked up and delivered to the Key Largo transfer station 18 gal recycling
bins from Keys Sanitation for county residents to pick up. Keys Sanitation
welcomed the idea and offered to place as many as we wanted and will restock as
we get low.
• Staff met with Barrett Printing Company about the informational sticker design
for the new trash and recycling cans. We are waiting on the final designs to
choose from, order and then place the new containers at Monroe County's Bay
Point Park. After being placed there, we hope to continue this practice from
County Park to County Park with the commission approval. This is a very cost
effective way to replace much needed trash and recycling cans throughout the
county parks.
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• Staff is in the process of getting a total count on the need of trash and recycling cans
throughout Monroe County parks. Valerie Pillius from Coca Cola has offered to
donate all the plastic drums the county may need to replace the trash and recycle cans.
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• Staff attended the Climate change committee meeting regarding greenhouse gas
emissions and to hear the presentation by Rhonda Haag on the proposed RFP for yard
waste.
• Staff met numerous times to discuss the haul out, trash and recycling contract being
presented to the county haulers. Staff made recommendations for changes and
additions to the contract and forwarded on these requests to Rhonda Haag
Sustainability Program Manager Monroe County. Staff met with the haulers to
discuss the proposed changes.
• Staff met with the City of Key Colony Beach regarding Marathon Garbage Service
complaints that they were using an unlicensed specialty hauler (Medley Metal
Recycling) for C&D materials. The City was not aware that Medley Metal Recycling
did not have their Monroe County specialty haulers license. Medley Recycling has
since obtained its Monroe County specialty haulers license and continues to service
The City of Key Colony Beach.
• Staff met with Greg Konrath of Marathon Garbage Service to discuss implementing
recycling in Section 8, Housing Authority properties in the Marathon area. Staff will
instruct Mr. Konrath to provide smaller individual 18 gallon bins for these properties
in the month of May. Staff will also implement this practice in the upper and lower
keys service areas.
• Staff talked with the DEP about doing one more Hazardous PowerPoint presentation
at Founders Park in Islamorada in the month of May. The presentation is at the
request of the Florida Department of Environmental Protection Agency. The
Presentation will focus on household hazardous waste disposal for Conditionally
Exempt Small Quantity Generators (Businesses). They will focus on how to reduce
hazardous waste, the cost of disposal, proper storage, handling, transportation and the
laws that govern Conditionally Exempt Small Quantity Generators.
• Staff Spoke with Joy Tatgenhorst from the educational staff at the Florida Keys
National Marine Sanctuary Monroe County about the upcoming EnviroThon
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competition for Monroe county schools they are holding in May of 2014. Staff
delivered and donated 50 Monroe County reusable shopping bags for this event.
• Staff set up an informational booth answering questions and handing out recycling
and household hazardous waste brochure. These booths were set up at the Winn -
Dixie in Big Pine, Publix in Key West and Marathon. Key Largo Publix had to cancel
their event due to corporate inspections. Staff will reschedule for a later date.
• Staff participated in a household hazardous waste and electronic waste disposal
special weekend event held at the Cudj oe Key transfer station.
• Staff is contacting all specialty haulers and recyclers in the county to make sure they
are properly reporting monthly numbers to Monroe County and The Department of
Environmental Protection. This will help insure Monroe County is getting the proper
recycling credits.
• Staff is looking into ways to start back up a construction and debris program to
increase the county's recycling numbers for the State of Florida.
Household Hazardous Waste (HHW)
• In the month of April, the Household Hazardous Waste Department held seven
collections at four different sites collecting waste from 165 residents, and commercial
accounts.
• Our Hazardous and E-Waste Commercial Collection participants include Waste
Management, Key West (120 lbs. HHW), Monroe County State Attorney's Office
(1,060 lbs. of E-Waste) Monroe County Property Appraiser's Office (800 lbs. of E-
Waste), Everglades National Park (150 lbs. of E-Waste), Hog's Breath Saloon Key
West (300 lbs. E-Waste), Margaritaville Key West (460 lbs. E-Waste), Monroe
County Sheriff's Office (140 lbs. HHW), Key West High (320 lbs. HHW), and Pedro
Electric 104 fluorescent bulbs.
• Monroe County Staff shipped out 26 pallets of electronic waste to our contracted
recycler Intercon Solutions, weighing 17,940 lbs.
Earth Day
• In recognition of Earth Day 2014 staff set up a residential information booth outside
of the Winn Dixie in Big Pine Key, and Publix in Marathon. Staff met with residents,
and passed out information, gave away reusable shopping bags, and answered
residents recycling questions.
14
County HHW Staff held three special collections throughout the Keys for Monroe
County Residents to round off our annual special collections. The County's
contracted electronic recycling company Intercon Solutions representative's where in
town to attend our Cudjoe Collection, and meet our county residents. Between all
three locations staff collected over 4,000 lbs. of Electronic Waste and almost 6,000
lbs. of Household Hazardous Waste from 123 residents.
• Staff recycled 160 aerosol paint cans, crushed 55 fluorescent bulbs and recycled 135
lbs. of rechargeable batteries with call2recycle, and recycled 1,500 lbs. of lead seal
batteries with Interstate.
Pollution Control
• Pollution Control Operations continue to remove debris illegally dumped in County
rights of way. For the month of April, they collected 30.69 tons plus 20.81 tons for
other departments:
13,120 lbs. from the Key West Garage
5,020 lbs. from Higgs Beach
1,440 lbs. of material for Land Authority
21,640 lbs. of debris for Roads
In the month of April the Pollution Control and Landfill Operator staff repainted the
scales at all three transfer stations and installed new LED lights on the outside of the
buildings
15
• Pollution Control Staff worked with the Land Stewart Beth Bergh and disposed of
over 20,000 lbs. of ground waste.
• Pollution Control Staff demolished four unsalvageable recreational vehicles so they
could be hauled out by Waste Management.
ENGINEERING SERVICES
• Tom's Harbor Channel — Project complete. FDOT reimbursed $48,000 of
work from change orders previously not eligible for grant reimbursement
and closed project.
• Old SR 940 Leg A (Watson Boulevard) Bridge — Construction 100%
complete. Consultant provided record drawings; awaiting final payroll
16
documentation to comply with federal requirements so that final
reimbursement may be processed.
• US 1 Bayside Pedestrian BridgeBayside Trail — 100% plans, executed
grant agreement and executed maintenance agreement provided to FDOT
in April; FDOT will issue Notice to Proceed with bidding shortly and staff
anticipates advertising for construction bids in mid -May.
• No Name Key Bridge Repair Project — Received executed LAP agreement
and Notice to Proceed with bidding from FDOT the last week in April;
staff preparing documents for bidding and negotiating task order for CEI
services with Parsons Brinckerhoff
• Asphalt Pavement Evaluation and Management — Task orders for design
and permitting services for the Sexton Cove Estates and Lake Surprise
Estates road repair projects are on the May agenda for approval. Staff is
working with FKAA to evaluate additional road repairs, based on
evaluation of roads in Cudjoe Regional System that can be included in
sewer work.
• Card Sound Bridge Repair Project — Consultant preparing 100% plans and
specifications for FDOT review; environmental permit applications have
been submitted and consultant is coordinating with Florida Keys National
Marine Sanctuary for additional environmental requirements during
construction. Staff submitted revised cost estimate to FDOT with request
to clarify process for applying for grant funding for work on toll roads.
• CR905 Bike Lanes — Construction 30% complete. Work progressing
without issue. Staff and CEI coordinating with utilities to complete
relocation in advance of construction.
• Bridge Inventory Management Project — Consultant working with FDOT
structures maintenance to gather historical bridge reports and construction
plans to evaluate structures.
• FDOT Traffic Signal Maintenance Agreement — Staff reviewing new
Traffic Signal Maintenance Agreement from FDOT to determine
magnitude of additional requirements. Staff attended a teleconference
meeting at District 6 Miami offices to provide input to statewide revision
of the FDOT Traffic Signal Maintenance Agreement form.
• Card Sound Road Toll Study — Staff awaiting scope and cost proposal
from consultant.
PROJECT MANAGEMENT
• ADA Compliance Segments #1 and #2--D.L. Porter Constructors have
been issued their Notice TO Proceed and have mobilized on the Lower
keys County Facilities ADA Upgrades.
• ADA Segment #4- Pedro Falcon Electrical Contractors has reached
substantial completion and will be finally compete with the contracted
scope of work on Jun 5m, 2014
• Bayshore Manor Emergency Repairs - Currently under construction for
repairs.
17
• BPK Park/Higgs Scenic Vista - The selection committee will meet to
review and rank the submittals in late May.
• Big Pine Swimming Hole — The executed sublease agreement was
forwarded to FDEP for final approval in April 2014.
• Blimp Road Boat Ramp —County Staff has an agenda item to seek the
approval to negotiate with the sole responder to the request for
Competitive Solicitations for the Blimp Road Boat Ramp Repair.
• Crawl Key Fire Training Facility — Contract for Bill Horn, the Architect,
will be going to BOCC May 21st for approval.
• Freeman Justice Center Acoustics —Contract approved for design services
with Currie, Sowards, Aguila Architects. CSA working on schedule will
have by next week.
• Higgs Beach Road —The Ranking Committee met on Friday May 2nd and
ranked TY Lin International to be the most qualified respondent for the
Relocation of Atlantic Avenue. County Staff area seeking the Approval to
Negotiate with the Highest Ranked Respondent.
• Key West Lighthouse Lightning Protection - Bonded Electric out of
Jupiter has been selected on an emergency basis to install the lightning
protection. We are waiting for proper permitting through the City of Key
West. Project should take 4-5 days to complete the work.
• Magnolia Street Public Works Facility - Contract for design work being
negotiated.
• Marathon Airport Customs - Marathon Airport Customs — Proposals for
construction due May 13tn
• E Martello Roof Repair- The contractor, Roofing by Ruff, started working
on the roof at the beginning of April are scheduled to complete the repairs
by June 2014.
• W Martello Building Renovation - Pre -bid meeting was held on site April
rd and bid opening is scheduled for May 14tn
23
• Old Keys Bridges — A total of 6 (out of 23) FDEP bridges have been
closed to public access. The remaining bridges are being monitored
closely by FDEP for additional failures on the bridge cantilevers.
• Old 7 Mile Bridge — FDOT initiated the rehabilitation design in April
2014. The first set of review plans are anticipated to be sent to the county
by fall 2014.
• Pigeon Key Ramp — A TAP grant application was submitted to FDOT in
April 2014 for the design and construction of the ramp sites.
• Plantation Key Court House - RFQ Published with opening date June 5tn
2014.
• Rowell's Property — Two grant applications were submitted in April 2014;
1) a TDC application for beach improvements; and 2) a TAP application
for parking, open space, and restroom improvements. A task order was
issued to Stantec to explore permitting opportunities/challenges at the site.
• Senior Nutrition Center — Design contract signed. Construction documents
to be ready in 60 days.
18
• Sewer hookup Marathon Court house/Clerk's office/Library and Sheriff's
Station - Waiting for Perez Engineering to make a few changes per
Marathon Building Dept. Out to RFP in May 2014.
• Stock Island Fire Station — Building and landscape are complete. Waiting
for CO to close out the project.
• Summerland Fire Station —PO for appraisal of "Shrimp Farm" land issued
report due by May 1 lth 2014.
• Transportation Planning Program — the duties associated with the FDOT
funded transportation planning program were transferred from Growth
Management to Public Works in the first quarter of 2014.
• Transportation Alternatives program Local Review Process — A total of
six applications were submitted to the county for review and ranking. The
selection committee will meet in June to prioritize the projects and will
bring the list to the BOCC for approval in June 2014.
• US 1 Capacity Improvement Analysis — The draft report outlining potential
capacity improvements to US 1 is being review by the Engineering and
Planning Departments. The final report is anticipated by June 2014.
TECHNICAL SERVICES
Availability of Entire Network - Last Month
Availability of Entire Network
99.43
Monroe County Mobility
Summary report for network
'MX_Controller' I April 2014
• Distinct clients: 8003 (Daily average: 735)
• Data transferred: 2.11 TB
Top applications by usage
Application
Usage ■
%Usage
1
iTunes
442.10 GB
20.5%
2
Miscellaneous video
226.23 GB
10.5%`
3
Netflix
191.95 GB
8.9%
4
'CDNs '>
170.57 GB
7.9%
5
Miscellaneous web
163.65 GB
7.6%
6
'Miscellaneous secure web
162.08 GB
7.5%'
7
Google Video
139.65 GB
6.5%
8
1�RTMP (Adobe Flash)
90.53 GB
4.2%
9
Facebook
68.04 GB
3.2%
19
10 ',apple.com 56.80 GB 2.6%
Top clients by usage
windows
1
AKAALEIN-PC
Intel
166.59 GB
7.7%
7/Vista
2
'Owner -HP
Apple
Other
30.09 GB
1.4%'
3
84:8e:Oc:b8:56:3b
Unknown
Unknown
26.56 GB
1.2%
4
'8c:7c:92:07:02aa
Apple
Other
25.82 GB
1.2%
Hon
5
68:94:23:c3:f7:a7
Other
23.06 GB
1.1%
Hai/Foxconn
Windows
6
a8:86:dd:8d:94:2e
Apple
22.43 GB
1.0%
7/Vista
7
eO:2a:82:a2:c7:3e
Unknown
Unknown
21.70 GB
1.0%
8
HBNGDBCV-
Apple
Apple iOS
18.08 GB
0.8%'
1VAI0
9
Ironman-IPAD
Other
Other
15.46 GB
0.7%
10
'b8:e8:56:58:09:83
Apple
Other
15.37 GB
0.7%'
Top operating systems by usage
1
Other
7344
91.8%
1.71 TB
81.1%
Windows
2
489
6.1%
265.14 GB >
>12.3%>
7/Vista
3
Windows
359
4.5%
71.46 GB
3.3%
Apple
4
395
4.9%
58.71 GB
2.7%
Windows
5
50
0.6%
8.90 GB
0.4%
Mac OS
6
9
0.1%
1.37 GB
0.1%
x
7
Android
9
0.1%
1.15 GB
0.1%
Top device manufacturers by usage
Manufacturer
# Clients*
%Clients
Usage
%'Usage
1
Apple
6240
78.0%
1.40 TB
66.5%
2
Intel
303
3.8%
220.40 GB
10.2% 5;
Hon
3
146
1.8%
124.45 GB
5.8%
Hai/Foxconn
4
Samsung
>1044
13.0%
69,37 GB
> 3.2%
5
Private
194
2.4%
55.27 GB
2.6%
6
Other
41
0.5%
38.18 GB
1.8%'
7
Universal
6
0.1%
22.44 GB
1.0%
20
Global...
8 LG Electronics 224 2.8% 18.40 GB 0.9%
9 Murata 130 1.6% 17.61 GB 0.8%
Manufactuaring
10 Lite-On 74 0.9% 15.51 GB 0.7%
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ethd - Outside Internet Interface
Apr 12014, 4:00 am • May 1 2014, 3:59 am
Zoom Fin ,12h.24h
7 Apr 14 Apr 21 Apr 2& Apr
II II
Mar'14 Apr jWW6411May'14
We completed 248 work orders, installed new Comcast circuit at Trauma Star, the Marathon Jail, the
Fire Training Academy and the Medical Examiner's Office, met with Supervisor of Elections and the
Key West Housing Authority to discuss adding them to our Metro Ethernet network, continued to
rolled out new computers, continued to install new network switches, began development of new
mobile application, configured new chassis switch in the Harvey Government Center, updated library
computers, configured new internet circuit for Public wireless, moved more data into the SAN for
Alchemy, developed a new organizational chart, requested proposals for hosted facilities,
finalized internship program, installed an additional Pentamation server for Growth Management, and
pushed out Microsoft updates.
VETERANS AFFAIRS
Clients assisted
VA phone calls:
677
Office visits:
248
New clients:
42
Field visits:
12
Benefits Delivery at Discharge:
6
Transportation program:
21
Transportation calls: 478
Veterans transported: 177
Financial data:
The financial data for the month of March totals $108,369.18 and indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS — MARCH 2O14
PA
GROWTH MANAGEMENT REVENUE vs. EXPENSES FY 2011, 2012, 2013, 2014
Account Number
Total
Revenue
FYII
Total Revenue
FY'12
Total Revenue
FV13
Total
BUDGETED
RevenueFY'14
Total Revenue
FY1D as of
March2013
Total Revenue
FY1D as of
March2014
REVENUE
Administrative Engineering
001-000000-341921-SC $19,866
$7,636
$4,125
$7,000
$1,500
$0
Boat Improvement Fund
157-347270-SP/347271-SP $699,750
$674,826
$682,080
$705,000
$252,097
$252,777
BmIdingBook/Copy/etc.
180-369001-GM
$10,836
$8,283
$14,689
$8,000
$5,213
$13,152
Building -Income from Permits/Applica
180-322005-SC
$2,180,439
$1,928,235
$2,303,328
$2,100,000
$999,533
$1,419,505
Certificate of Competency/Contractor E
180-322103-SC
$18,817
$158,515
$22,6651
$160,000
$13,035
$127,835
Code Compliance
148-341916-SG/148-354001-SC
$532,445
$423,630
$488,442
$443,000
$255,649
$271,959
EducationFees- Building
158-322005-SC
$24,677
$23,496
$45,799
$0
$10,914
$13,578
EducationFees- Environmental
158-322006-SC
$14,254
$14,242
$15,634
$0
$7,100
$8,230
Environmental Mitigation
160-351400-SP
$155,042
$240,275
$128,478
$100,000
$18,929
$278,769
Fire Marshal
148-341906-SC
$15,240
$18,188
$26,7751
$25,000
$11,659
$12,272
Flood Review (sub -account ofBmIdin
180-322005-SC
$0
$0
$10,530
$850
Flood Variance
148-341907-SC
$0
$50
$0
$0
$0
$0
Historic Preservation
148-341913-SC
$0
$800
$50
$0
$50
$0
Impact Fees
130-131-132-133-134-135-136
$163,363
$165,601
$0
$0
$56,081
$146,768
Conservation Land Purchase (ROGO Bi158-341905-SC
$0
$0
$0
$0
$0
Marine Resources
157-62613-343700-SP/I 57-OOOOC
$3,079
$1,300
$0
$0
$0
$0
Planning Admin/Research/Copy/etc.
148-369001-CM
$295
$1,979
$896
$0
$451
$289
Radon/DCA
180-341904-SC
$26,526
$23,780
$31,160
$26,500
$13,447
$18,585
Recovery/DBPR
180-341908-SC
$26,551
$23,780
$31,099
$26,000
$13,447
$18,585
Wastewater
310-000000-325100-CM
$0
$561,067
$555,000
$24,182
$54,941
Zoning/ROGO/Environmental
148-341905-SC
$471,401
$425,308
$511,695
$480,0001
$222,4421
$353,223
Total
$4,362,581
$4,139,924
$4,867,982
$4,635,5001
$1,916,2581
$2,991,319
EXPENSES
Fund -Cost Center
Total Actual
Expenses
FYI
Total Actual
Expenses
FY12
Total Actual
Expenses FY13
Total
BUDGETED
Expenses FY14
Total Expenses
FY1D as of
March2013
Total Expenses
FYTD as of
March2014
Boating Improvement - County$
157-62613
$106,379
$248,216
$352,305
$426,970
$129,834
$116,947
Boating Improvement- State $
157-62520
$364,167
$218,771
$245,441
$1,706,013
$112,111
$107,351
Building Dept
180-52502
$2,351,380
$2,208,997
$2,133,467
$2,623,920
$887,961
$884,223
Code Compliance
148-60500
$995,330
$1,045,479
$1,236,940
$1,397,326
$515,379
$496,746
Comprehensive Plan
148-51000
$240,249
$202,756
$127,921
$270,000
$44,811
$5,073
Environmental Resources
148-52000
$295,142
$355,116
$440,9181
$592,251
$181,384
$178,777
Environmental Restoration
160-52002
$158,229
$120,893
$141,751
$174,246
$65,027
$58,809
Geographic Info. (CIS)
148-50002
$168,827
$172,444
$170,288
$202,049
$76,084
$60,873
Growth Mgmt. Admin.
148-50001
$909,891
$434,698
$397,252
$733,923
$145,015
$150,482
Planning
148-50500
$1,052,377
$1,182,900
$1,250,154
$1,239,450
$493,5151
$427,134
Planning Commission
148-51500
$81,844
$76,030
$73,8751
$81,000
$30,0161
$33,803
Total
$6,723,815
$6,266,300
$6,570,3121
$9,447,148
$2,681,1371
$2,520,218
Difference Revenue vs. Expense)
-$2,361,234
-$2,126,376
-$1,702,330
-$4 All API
Qd7!
I
23
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
MONROE COUNTY GROWTH MANAGEMENT
REVENUE
Fiscal Year To Date Comparison
Does not include "Boat Improvement Fund" Revenue
■ Total Revenue FYTD as of March 2013 ■ Total Revenue FYTD as of March 2014
Does not i nc lude "Boat I m provement Fu nd" Reven ue.
Office=l/Area=Lower Keys:
Stoc k Is land u p to 7 m i le b ridge.
office=2/area=Middle Keys:
Sta its at Duc k Key to Fiesta Key Chan nel ti5,
Exc I udes-Marathon, G rassy Key, Cty of Layton, Islamorada, a nd
Lower Matecum be.
Off iced/Area--U p per Keys:
North of Tavern ierCreek Bridge u p to Ocea n Reef.
$700,000
$600,000
$500,000
$400,000
$300,000 —
$�BB,458
$200,000
$100,000
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
Three Month - Yearly Comparison
$418,156
01684
$0
]an-2013
]an-2014
Feb-2013
Feb-2014
Mar-2013
Mar-2014
0 Upper Keys
$90,784.48
$165,825.56
$78,325.79
$146,522.29
$102,702.29
$286,398.98
0 Middle Keys
$156,572.61
$210,495.56
$124,362.36
$245,440.67
$122,996.34
$343,909.55
0 Lower Keys
$19,100.54
$23,988.82
$22,141.84
$26,192.92
$24,995.52
$21,182.16
TOTAL
$266,457.63
$400,299.94
$224,929.99
$419,155.98
$250,694.15
$651,490.69
24
not indude "Boat lmpwementEundRe,.e°°e.
OTHER=nonpermitfees MONROE COUNTY GROWTH MANAGEMENT
OTHER
Office=1/Area=Lower Keys:
S-2/AanduptdLKil hridge. REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
Office=2/Area=Middle Heys:
Sta its at Du'
kKeyto Fiesta Key Chan neltl5,
Exir l,des-Marathon, Grassy Key, Cty of Layton, lslamorada, a nd Three Month - Yearly Comparison
L M t h
Darer a ecum e.
Offi,e3/A—UpperKeys:
Northof Ta-rnie,Creek Bridirup,b 0, an Reef_
$700,000.00
$600,000.00
$500,000.00
$400,000.00
$300,000.00
$200,000.00
$100,000.00
a
Lower Keys
$104,284.10
$95,840.50
$84,770.20
$133,619.87
$82,318.80
$239,507.63
Middle Keys
$14,883.95
$18,397.32
$17,212.66
$16,046.68
$6,749.68
$18,507.12
Other
$47,509A6
$60,641A5
$44,138.90
$126,579.34
$46,223.23
$57,389.39
Upper Keys
$99,780.12
$225,420.67
$78,708.23
$141,909.99
$115,392.44
$336,086.55
TOTAL
$266,457.63
$400,299.94
$224,829.99
$418,155.88
$250,684.15
$651,490.69
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
MARCH 2014
Lower Keys
$21,182
Upper Keys
$286,399
■ Lower Keys
■ Middle Keys
■ Other
■ Upper Keys
■ TOTAL
Middle Keys
$343,91 Q
Does not include "Boat Improvement Fund" Revenue.
Office=l/Area=Low er K eys: Stock Is la nd u p to 7 mile bridge.
Office=2/Area=Middle Keys: Starts at Duck Keyto Fiesta Key Channel k5, excludes -Marathon, Grassy Key, Cityof Layton, Islamorada,and Lower Matecumbe.
Office-3/Area—upper Keys: North of Tave rn i er Cre e k Bridge up to Ocean Reef.
25
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
MARCH 2O14
Lower Keys
$239,508
Upper Keys
$336,087
Middle Keys
$18,5❑7
■ Other
Does notinclude" Boat l mprovement Fund" Revenue.
�� 3p.7
Office=l/Area=LowerKeys:Stcck is land up to 7 mile bridge. , 89
Office=2/Area=Middle Keys: Starts at Duck Keyto Fiesta KeyChannel k5, excludes -Marathon, Grassy Key, Cityof Layton, Isla morada,and Lower Matecumbe.
Office=3/Area=L1 p p e r K eys: North of Tavern i er Cre e k B ridge up to ocean Reef.
BUILDING DEPARTMENT
MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT
PERMIT ACTIVTY BY OFFICE
Includes all Reviewing/inspecting Departments: Building, Fire, Planning and Environmental
3,000 ISSUED PERMITS
PLAN REVIEWS
INSPECTIONS
Incl. only PASS or FAIL Reviews
2,500
2,537
2,000
1,500
1,417
1
1,000
1,1 5
500
0
Ma r-2M3
Ma r-2014
Ma r-2013
Ma r-2M4
Mar-2013
Ma r-2014
■ Lower Keys
152
164
525
543
713
1,033
■ Middle Keys
19
43
72
91
93
204
0 Upper Keys
216
215
598
793
1,194
1,300
TOTAL
387
422
1,195
1,417
2,000
2,537
Does n
Office-llArea-Lower Keys: Stack Island up to 7 mil a bridge.
Office=2lArea=Middle Keys: Starts at Duck Keyto Fiesta KeyChan nel k5, excludes -Marathon, Grassy Key, Cityof Layton, Islamorad a, and Lower Matecumbe.
Office=3 JArsa=Upper Keys: North of Taverni erCreek Bridge up to Ocean Reef.
26
Does not include "Boat Improvement Fund" Revenue.
Office=1/Area=LowerKeys: MONROE COUNTY GROWTH MANAGEMENT
Stock Island up to 7 mile bridge.
O tarts at Duck Keyto Fiesta KeyChannelfi5, Office-2/Area-Middle Keys:
Starts BUILDING DEPARTMENT - JOB VALUATION OF ISSUED PERMITS
St
Excludes-Marathon, Grassy Key, Ctyof layfon, Islamorada, and
Lower Matecumbe. BY PERMIT "WORK" LOCATION
Office=3/Area=apperKey5:
North ofTavernierCreek Bridge upto Ocean Reef. Comparison by Office
12,000,000
10,000,000
o,000,L"U
—
6,000,000
4,000,000
2,000,000
0
Mar-2013
Mar-2014
■ Lower Keys
$2,214,522
$2,997,733
■ Middle Keys
$262,564
$372,717
■ Upper Keys
$5,474,218
$7,404,404
■ TOTAL
$7,951,304
$10,774,854
Does not include
MONROE COUNTYGROWTH MANAGEMENT
L.—Klmpr°veme°"nnd"Reve°ne.
Office=1/Area-Lower keys.
Stock Island upto 7 mile bridge.
office=2/Area-MlddleKeys:
BUILDING
DEPARTMENT - PLAN REVIEW ACTIVITY
Starts at Duck Keyto Fiesta Key Channelp5,
EvdudeLMaraMatecumbe. y,CLyof Won, lslamorada,and
"WORK"
Lower Ma[ecumbe.
BY PERMIT LOCATION
Dff,-3/Area=Upper Keys:
North ofTaverniercreek Bridge upto Ocean Reef.
Comparison by Office
450
400
350
300
40
250
200
150
100
50
0
ELECT
EXAM MUCH
PLUMB
ELECT EXAM MUCH PLUMB ELECT EXAM MUCH PLUMB
Lower
Lower Lower
Lower
Middle Middle Middle Middle Upper Upper Upper Upper
Keys
Keys Keys
Keys
Keys Keys Keys Keys Keys Keys Keys Keys
■ Mar-2014
84
148
30
28
13
23
8
10
110
240
44
49
■ Mar-2013
63
166
35
37
9
20
8
9
64
180
31
42
27
Does not include "Boat Improvement Fund" Revenue.
Office=l/A—Lower Keys:
Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys:
Startsat Duck Keyto Fiesta Key ChannelN5,
Excludes -Marathon, Grassy Key, Ctyof Layton, Islamorada, and
Lauver Matecumbe.
Office=3/Ar—Upper Keys:
North of TavernierCreek Bridge up to Ocean Reef
900
800
700
600
500
400
300
200
100
0
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - INSPECTION ACTIVITY
BY PERMIT "WORK" LOCATION
Comparison by Office
Building Electric Mechani Plumbin Building Electric Mechani Plumbin Building Electric Mechani Plumbin
cal/LP g 1 cal/LP g 1 1 cal/LP g
Lower I Lower I Lower I Lower I Middle I Middle I Middle I Middle I Upper I Upper I Upper I Upper
■ Mar-2014 505 125 1 76 1 102 1 61 1 19 1 5 1 57 1 410 1 162 1 57 1 272
■ Mar-2013 367 1 90 1 26 1 52 1 41 1 5 1 5 120 1 477 1 97 1 50 1 247
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
- LiDAR — Analysis — Fire Stations — Doug Sposito
- Summerland Key — Habitat modifications - Environmental
- Sea Level Rise — Data Requests — Jason Evans - UGA
- Engineering Data/App — Judith Clarke
- Stock Island — Legal Description — Mapping — Peter Morris
- Land Use District — Mapping — Glen Boe & Associates
- 2010 Census Mapping Application
- Aerial Map Book scanning (1975 aerials)
GIS Addressing
- 21 New physical address assignment
Channel Marker Program:
MARINE RESOURCES OFFICE
0*1
Channel Marker/Buoy Replacements
60
50
40
30
20 23
10 -
0 0 6 6 2 0 2 1 2
0
April May June July Aug Sept Oct Nov. Dec Jan Feb March
2013 2014
'91Whannel
April 2013
Marker/BuoyMonth
$16,874.00
May
$3,974.00
June
$0.00
July
$0.00
August
$5,803.00
September
$9,140.00
October
$1,800.00
November
$0.00
December
$4,990.00
January 2014
$500.00
February
$2,147.50
March
$43,253.00
Total
$88,481.50
Multiple marker jobs were completed in March (marker jobs were assigned over a period
of several months, and were all completed in March). Total annual costs for marker/buoy
replacements as of March 2014 were approximately the same as costs in March 2013
($88,089).
Derelict Vessel Program:
29
Derelict Vessels Removed
16
12
8
8
7
4 5 5 5
4
0 0 0 3
0
April May June July Aug Sept Oct Nov Dec Jan Feb March
2013 2014
April 2013
DerelictME
$0.00
May
$0.00
June
$0.00
July
$12,488.00
August
$10,870.00
September
$45,217.00
October
$24,529.00
November
$10,400.00
December
$6,800.00
January 2014
$17,585.00
February
$14,029.00
March
$6,549.00
Total
$148,467.00
Removal costs for the past twelve month period were approximately 27% lower than the
same timeframe in 2013 ($203,447). Multiple derelict vessels are currently in process,
and removal numbers are anticipated to increase over the next several months.
30
Vessel Pumpout Program:
Number of Pumpouts
1600
1400
30000
25000
20000
15000
10000
5000
0
49
Sewage Removed (gal.)
April May June July Aug Sept Oct Nov Dec Jan Feb March
2013 2014
Pumpout numbers have steadily increased as more vessels are complying with the Pilot
Program anchoring ordinance in the `managed anchoring zones' in the Key West area,
and utilizing the free service provided throughout unincorporated Monroe County.
Pumpout numbers for the past four months exceeded the quota of 1300 per month, and
are anticipated to continue throughout season.
31
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
Department Totals:
New Cases 164 Inspections 1516 New Citations 16
2000
1800
1600
1400
1200
1000
800
600
400
1804
1392
1866
1431
1282
1»z5
688
200 1 71 IT I'll I ill I I 1 1
9
0 1 A
ti� ti� 1� ti� ti� ti� ti� ti� ti� ti� tip` tip` tip`
��{. ��{. ���. ����. Ste~• ��� ���, d��• �'�y ���. S`��• 4�. ���.
uTOTAL NEW CASES LiTOTAL INSPECTIONS COMPLETED
UPPER KEYS:
32
NEW CASES 48 INSPECTIONS COMPLETED 326
2
CITATIONS ISSUED 2
MIDDLE KEYS:
NEW CASES 69 INSPECTIONS COMPLETED 790 SM 10
CITATIONS ISSUED 14 CEB 3
SM
33
:11
700
600
500
400
300
200
100
7
790
309
211
109 96
9 59
0 0 18 14 20 17 6 10 14 3
o
o�,�Jpop
God �J- OAP a��
�l F
LOWER KEYS:
NEW CASES 47 INSPECTIONS COMPLETED 400
36
CITATIONS ISSUED I
1i TOTAL NEW
NEW CASES BY
INSPECTOR
u TOTAL
INSPECTIONS
COMPLETED
U INSPECTIONS
COMPLETED BY
INSPECTOR
iJ CASES H EAR D
BEFORE SPECIAL
MAGISTRATE
CASES HEARD
BEFORE
CONTRACTORS
BOARD
SM
34
450
400
350
300
250
200
150
100
50
0
400
116 119
97
4714 18 L468
0 1 0
� �, o �s c,- o � o �-� c,• o � c��P 0S
5Q� Q� co o'��
�� e� °
\o� �� �Q;y
.o Lo o ID
u TOTAL NEW CASES
iii NEW CASES BY
INSPECTOR
uTOTAL INSPECTIONS
COMPLETED
u INSPECTIONS
COMPLETED BY
INSPECTOR
u CASES H EAR D
BEFORE SPECIAL
MAGISTRATE
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, In Progress......................................................................... 1
Appeal to Planning Commission, Completed.......................................................................... 1
Conditional Use, Major, Permit, In Progress........................................................................... 4
Conditional Use, Major, Permit, Completed........................................................................... 1
35
Conditional Use, Minor, Permit, In Progress...........................................................................
1
Conditional Use Minor Deviation Completed.........................................................................
1
Conditional Use Minor Deviation In Progress.........................................................................
2
Conditional Use Major Deviation, In progress........................................................................
1
Conditional Use, Time Extension, Competed..........................................................................
1
Conditional Use, TRE, In Progress..........................................................................................
1
ConditionalUse, TDR, Applied...............................................................................................
1
ConditionalUse, TDR, Issued.................................................................................................
1
Conditional Use, TDR, In Progress.........................................................................................
1
Development Agreement, Applied..........................................................................................
1
Development Agreement, In Progress.....................................................................................
2
Public Assembly Permits, Issued.............................................................................................
1
Public Assembly Permits, In Progress.....................................................................................
6
Road Abandonment, In Progress.............................................................................................
3
Setback Waiver, Administrative, Issued..................................................................................
1
Variance, Administrative, Applied..........................................................................................
2
Variance, Administrative, In Progress.....................................................................................
6
Variance, Administrative, Issued.............................................................................................
2
PermitReviews.......................................................................................................................
195
VacationRental, Applied.........................................................................................................
2
VacationRental, in progress....................................................................................................
6
VacationRental, Issued...........................................................................................................
2
Vacation Rental Mgr. License, in progress..............................................................................
3
Vacation Rental Mgr. License, Issued.....................................................................................
2
Plats, In Progress......................................................................................................................
1
LUD Map Amendment, In progress........................................................................................
3
MCC Text Amendment, In progress........................................................................................
13
ROGOExemptions, Applied...................................................................................................
7
ROGOExemptions, in progress..............................................................................................
6
ROGO Exemptions/Denials, Issued.........................................................................................
2
LDRD's Applied......................................................................................................................
1
LDRD's, in progress................................................................................................................
1
FormalRequest for records......................................................................................................
1
Pre -Application Conferences...................................................................................................
1
Historic Preservation COA, applied........................................................................................
1
Historic Preservation COA, in progress...................................................................................
3
Historic Preservation COA issued...........................................................................................
1
ADMINISTRATIVE MEETINGS - March 2014
Development Review Committee — 1 meeting, 1 items
Planning Commission Meeting — 1 meeting, 8 items
36
PLANNING & ENVIRONMENTAL RESOURCES
COMPREHENSIVE PLANNING Examples/Details Timeframe:
AMS MH ES
TOTAL
CP/LDR Text Amendment, In Progress ...........................................
2 1
3
CP/LDR Text Amendment, Completed ...........................................
1
1
FLUMILUD Map Amendment, In progress.....................................2
2
Other Report or Special Project, In progress:
Research, LHAP, Public Facilities Capacity Report,
Press Release, RESTORE, White Paper, etc..........................................................2
2
4
Other Report or Special Project, Completed .....................................
2
2
Development Review Committee Meeting .......................................
1
1
Planning Commission meeting..........................................................
1
1
Board of County Commission Meeting ...........................................
2 1 1
4
Other intergovernmental or community group meeting:
DEO, SFRPC, WQPP, Climate Change Committee, Homeowners
Association, NASKW, Keys Days, Seven50, USFWS, etc................................12
1 1
14
Keith & Schnars Teleconference meeting ........................................
1 2
3
Keith & Schnars Contract Management — invoices ..........................
2
2
Keith & Schnars Contract Management — amendments ....................7
17
24
Entire draft CP
Keith & Schnars Contract Management -scheduling .........................1
1
Keith & Schnars Contract Management -Deliverables
Review of draft CP Elements for uneoming BOCC meetings ..............................
6
6
Conditional Use, Major or Minor, Permit in Progress ......................
1
1
Beneficial Use, In Progress...............................................................
1
1
Legislative amendment reviews.........................................................1
1
Coordination & Assistance -other County Departments:
WW, Land Authority, Fire, etc..................................................................
2
2
Training completed :
Budget/Gov Max/Climate/PDRP/Annual Training/NROGO.................................
1
1
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
C!
Overview
The services provided by Environmental Resources include the review of building permit
applications for compliance with landscaping, storm water and land clearing regulations
and FEMA required review of potential endangered species impacts under the Permit
Referral Process (PRP). Environmental Resources staff also conducts review of
applications for Conditional Use approvals, variances to dock & shoreline regulations and
prepares amendments to the Comprehensive Plan and Land Development Code
(including Tier Overlay District map amendments). In addition, Environmental
Resources staff provides staff support to the County's Climate Change Advisory
Committee and the Southeast Regional Climate Change Compact.
Building Permit Application Review
37
Biologists review building permit applications for compliance with Land Development
Codes related to:
• Storm water management
• Land Clearing
• Landscaping
• Fencing
• Shoreline setbacks
• Docking facilities
• Wetland fill
• Endangered Species impacts (PRP)
Biologists also review building permit applications for compliance with the Permit
Referral Process (PRP), which requires the County to evaluate applications for new
development for potential impacts to federally listed species under the Endangered
Species Act. During the month of March, staff reviewed 65 applications for compliance
with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment
Guides used in the review of permit applications, and Environmental Resources staff has
processed an amendment to the Land Development Code to reflect these revisions.
Building permit reviews for the month of March 2014 consisted of 228 plan reviews not
associated with the PRP. Biologists conducted over 65 field reviews in March in support
of permitting services, either to aid in the review of current applications or inspections of
permitted activities.
Non Permit related Services:
Conditional Use Applications & Pre -application meetings
The Sr. Administrator for Environmental Resources provides review of applications for
Conditional Use approval and participates in pre -application conferences (along with the
preparation of Letters of Understanding). There were 2 pre -application conferences in
March.
Development Review Committee Hearings
Environmental Resources staff participated in the DRC meeting on March 25th.
Planning Commision Hearings
Environmental Resources staff participated in the Planning Commission meeting on
March 26th.
BOCC Hearings
Environmental Resources attended 2 BOCC meetings in March.
Land Acquisition Initiatives
Environmental Resources plays a key role in the development of strategies for the
County's land acquisition initiatives and participated in meetings with the Cabinet Aids
and key FDEP staff in Tallahassee in October 2013.
38
Key Deer National Wildlife Refuge (KDNWR) planning
The Environmental Resources Department participated with staff of the KDNWR and
other stakeholders in strategic planning coordination meetings related to amendments to
the management plan for Key Deer in March.
Committee/Task Force support
The Environmental Resources office provides staff support for the County's Climate
Change Advisory Committee and the Southeast Florida Climate Change Compact. In
addition, the Sr. Administrator of Environmental Resources co-chairs the Lands &
Natural Systems committee of the Climate Compact, and continued efforts to develop a
Vital Signs Network for monitoring climate related impacts to the natural resources of
Southeast Florida.
Comprehensive Plan & Land Development Code updates and amendments
As with the Growth Management Division in general, Environmental Resources is very
busy participating in the update of the Comprehensive Plan.
Other non -permit related services provided include coordination and meetings with
numerous individuals and agencies, including the following:
• Monroe County Climate Change Advisory Committee
• Southeast Florida Climate Change Compact
• USFWS Permit Referral Process coordination
Public Speaking/Education Events
The Environmental Resources staff routinely interacts with the residents of Monroe
County to explain Land Development Codes, to help identify plants and animals that
residents inquire about, and to engage interested parties in workshops or meetings related
to improving County services.
Endangered Species Coordination
The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service
was preparing to recommend additional species endemic to the Florida Keys for listing as
endangered under the Endangered Species Act. Environmental Resources staff continues
to participate (along with additional Growth Management staff) in bi-weekly
coordination conferences with FWS regarding the future listing of these species and the
designation of critical habitat on Big Pine Key and No Name Key. Staff is processing an
amendment to the Land Development Code to address the inclusion of additional
endangered species. This ordinance is projected to go to the BOCC for approval in
March 2014.
Go Solar Challenge
The U.S. Department of Energy (DOE) awarded a $1.6 million Rooftop Solar Challenge
II competitive award to Broward County and their team, of which Monroe County
39
participates, to make it easier for Floridians to obtain grid -tied solar installations. Go
SOLAR Florida is one of eight recipients nationwide to receive the grant, which will be
used over the next two and a half years to increase the use of and access to solar energy
among residents and businesses by reducing market barriers, lowering non -hardware
related installation costs and providing access to financing options. Environmental
Resources Department staff is assisting the Sustainability Office in the efforts associated
with meeting the grant requirements.
40