Item N2IMIJ RUTIUT M �1114
Meeting Date:
May
21, 2014
Division: County Administrator
Bulk Item: Yes
x
No —
Staff Contact Person/Phone #: Connie CW/292-4441
AGENDA ITEM WORDING:
Approval of a Resolution authorizing the temporary closing of the Northbound Lanes of US I from
mile marker 98.2 to mile marker 100 from 10:00 a.m. to 11:30 a.m. for the annual 4'h of July Parade
sponsored by The Reporter Newspaper.
ITEM BACKGROUND:
The annual 4"' of July Parade has between 65-70 floats, bands, etc. and attracts thousands of residents
and visitors.
PREVIOUS RELEVANT BOCC ACTION:
Previous approvals as requested by the Florida Department of Transportation.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: 0 INDIRECT COST: 0 —BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: 0 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes — No x AMOUNT PER MONTH Year
APPROVED BY: County AttvOMB/Purchasing — Risk Management
Not Required____
Revised 7/09
► ';I� `'. ilk ► '..� i,.. ,.i:..1 ► . :' �'..:. L.
i
WHEREAS, The Reporter Newspaper annually sponsors the 4`h of July parade in
Key Largo; and
WHEREAS, it is necessary to temporarily close the Northbound Lanes of US 1
from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 10:00
AM to 11:30 AM for the Parade; and
WHEREAS, the 0 of July Parade usually has between 65 to 70 floats, groups,
bands, etc.; and
WHEREAS, The Florida Department of Transportation has requested the Monroe
County also authorize the closure as stated herein; now, therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, hereby authorizes the closing of the Northbound
Lanes of US 1 from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn
from 10 AM to 11:30 AM for the Annual 4t' of July Parade sponsored by The Reporter
Newspaper.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting of said Board held on the May 21, 2014.
Mayor Sylvia J. Murphy
Mayor Pro Tem Danny L. Kolhage
Commissioner Heather Carruthers
Commissioner Geroge Neugent
Commissioner David Rice
(SEAL)
Attest: Amy Heavilin , Clerk
By
Deputy Clerk
1 1 i l ',,1 1,•,
By.
Mayor Sylvia J. Murphy
MONROE COUNTY ATTORNEY
APPRO XTF �JR.
BLLRT . SHIR
We OTT !PY07T
The �p�owter
April 7, 2014
Mr. Roman Gastesi
County Administrator
1100 Simonton St.
Key West, FL. 33040
Dear Roman,
i
APR 10 2014
103
Enclosed please find the application for a temporary road closure/rerouting of traffic for
Overseas Highway (SR5) on Friday July 4, 2014. the planned road closure is for the 39t'
Annual July 4 parade through Key Largo.
The Parade begins at 10:00 AM, with a duration of approximately one and one half
hours. The diversion of northbound Overseas Highway begins at Almay Street,
proceeding north and concludes at the Waldorf Plaza -Holiday Inn area.
Traffic from the northbound lane of SR5 is rerouted via Grand Street at the southern
end, proceeding north on the southbound traffic lane of US 1 (which is converted to two
lanes of traffic during the Parade event). Standard traffic flow is re-established at Laguna
Avenue.
Throughout the Parade route, marked Sheriff's Office units, plus uniformed officers,
Florida Highway patrol units and volunteers from the Key largo Fire Department help
regulate traffic flow. Units are positioned at various intersections and traffic crossovers to
ensure safety as well as traffic integrity.
Where necessary, cones and other signaling devices are established to facilitate the
smooth flow of vehicular traffic through the area.
Please bring this request to the county commission at their April meeting. District 6
Florida Department of Transportation needs a signed and sealed copy of the county
resolution, plus the attached application forms. This request also needs to be signed by
the Monroe County Sheriff or his designee.
After your office signs the temporary closure form, please forward to Sheriff Rick
Ramsay for his signature. That will help expedite this application on to FDOT District 6 in
Miami.
If you or your office have questions, please contact me at 305-440-3225. 1 am working
closely with the Key Largo Chamber of Commerce on this year's Parade, our third year
partnering with them. They are also hosting an Old -Fashioned Picnic to follow the
parade later that day on July 4.
Sincerely,
1q; Al�/_
Richard Tamborrino, Publisher
The Reporter
305-440-3225
rtamborrinoCD-keynoter.com
CC: Sherriff Rick Ramsay -Stock Island
Plantation Key Substation
Encl: FDOT Permit form
W/maps of closure and detour routes
KUie 14-4W UU6b(1)(C). F A U STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-04"5
TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE
12/1 f
Date: 4/7/2014 Permit No.
Governmental Entity
Approving Local Government Monroe County Contact Person
Address 1100 Simonton St. Key West, 33040
Telephone 305-292-4741 Email
Organization Requesting Special Event
Name of Organization The Reporter newspaper Contact Person Richard Tamborrino
Address 91655 Overseas Hwy, Tavernier, FL 33070
Telephone 305-440-3225 Email ramborrino ke noter.com
Description of Special Event
Event Title July 4(h Parade Date of Event July 4. 2014
Start Time 9:45 AM End Time 11:45 AM
Event Route (attach map) US1 Northbound lanes. mm98.2 (a Anthony's Clothing to mm 100 0- Holiday Inn
Detour Route (attach map) US 1 Southbound (see maps)
Law Enforcement Agency Responsible for Traffic Control
Name of Agency Monroe County Sherriffs Office
US Coast Guard Approval for Controlling Movable Bridge
Not Applicable
Copy of USCG Approval Letter Attached ❑
Bridge Location
The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from
and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event.
The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free
of litter and providing a safe environment to the public.
of
Event Coordinator Richard Tamborrino Signature A W ��� Date `f -7 Ll�---
Law Enforcement
Name/Title Rick Ramsay Signature Date
Government Official
Name/Title Roman Gastesi, County Administrator Signature Date
FDOT Special Conditions
FDOT Authorization
Name/Title Signature Date