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Item N6BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: May 21, 2014 Division: County Administrator Bulk Item: Yes X No ` Department: County Administrator Staff Contact /Phone #: Rhonda Haag, 453-8774 AGENDA ITEM WORDING: Approval to enter into a contract with AMEC Environment & Infrastructure, Inc. (AMEC) for professional services including design, permitting, field assessments, project management and engineering support during construction for six (6) of the seven (7) proposed canal demonstration projects in an amount not to exceed $633,930.78. ITEM BACKGROUND: The County is ready to proceed with the design, permitting, and field assessment tasks including bathymetric surveys, mangrove assessment, tidal studies for hydraulic modeling, and engineering support during construction for seven demonstration canals in unincorporated Monroe County. The estimates of the construction costs for each of the demo canals are as follows: I. Canal #29 Key Largo Sexton Cove Backfilling $1,300,000 2. Canal #266 BPK Dr's Arm Weed Barrier & Organic Removal Combination $ 700,000 3. Canal #290 BPK Avenue J Organic Removal $ 600,000 4. Canal #287 BPK Atlantic Estates Weed Barrier $ 25,000 5. Canal #277 BPK Tropical Bay Culvert installation $ 200,000 6. Canal #459 Geiger Key / Boca Chica Ocean Shores Culvert 130,000 TOTAL $2,955,000* 7. Canal #278 BPK Eden Pines Colony Pumping L 400 00p GRAND TOTAL $3,355,000 AMEC is an acceptable and qualified respondent that responded to the RFP that was issued by the County for such services. *Note that the design costs or construction estimate for canal 4278 in Eden Pines Colony on Big Pine Key has not been included in this package because the conceptual design is in the process of being modified. YKEVIOUS RELEVANT BOCC ACTION: L 12-11-I3: Approval to advertise an RFQ for the design, and permitting of the canal demo projects. 2.02-19-13: Approval to negotiate a contract for the design and permitting of the canal demo projects. BOCC Actions related to other related Canal Items: x.w-ci-rL: approval anti autnonzation of a Grant from FDEP to fund Phase 1 of the Canal Management Master Plan and also authorized execution of a task order with AMEC under the on -call professional engineering services contract to develop Phase I. 2.06-20-I2: Approval of the grant application submitted to EPA, which requested $100,000 in grant funds and specified a $10,000 match of in -kind services. 3.09-19-12: Approval of a $100,000 EPA grant that funded Phase 2 of the Canal Master Plan. 4.11-20-12: Approval of a Task Order with AMEC Environmental & Infrastructure, Inc. under the on -call professional engineering services contract to develop Ph. 2 of a county -wide Canal Improvements Master Plan. 5.02-20-13: Approval of a FDEP Grant S0640 providing $100,000 of funding of work to perform bathymetric surveys and also approved a $100,000 Task Order with AMEC to perform the bathymetric work. 6A3-20-13: Approval of $5 million for the canal restoration demonstration projects. 7.05-15-I3: Approval of a $37,725 contract with AMEC to select the demonstration projects, as a result of a request for quotes. 8.08- 21-13: Provided direction on the selection process for use in selecting the top 15 canal restoration projects and the final 5 demonstration projects. 9.09-17-13: Approval of a time extension to the AMEC contract for selection of the demo projects. 10.I0-16-13: Approval of the top 15 canals, selection of 6 canals for the demonstration projects, and a 90 day limitation on the homeowner approval period. 11.12-11-13: Approval of the Th demonstration canal. CONTRACT/CONTRACT CHANGES: Not Applicable STAFF RECOMMENDATIONS: Approval TOTAL COST: $ 633,930.78 INDIRECT COST: BUDGETED: Yes X No _ DIFFERENTIAL OF LOCAL PREFERENCE: NIA COST TO COUNTY: $ SOURCE OF FUNDS: lnfrastructure Tax Funds REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Any OG/PurcLing Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # CAD # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Contract with: AMEC CONTRACT SUMMARY Contract # Effective Date: May 21, 2014 Expiration Date: June 30, 2015 Contract Purpose/Description: This contract shall authorize AMEC Environment & Infrastructure, Inc. to proceed with design. permitting,field assessment tasks including bathvmetric surve s man ve assessment tidal studies forhvdraulic mnHiAina nnti oar%trarn1�n;re1 rt-4—. and Monroe constrution for six (6) of the seven demonstration canals in Contract Manager: Rhonda Haag 8774 CAD M.S. #26 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 05/21/14 Deadline: 05/06/14 CONTRACT COSTS Total Dollar Value of Contract: $ 633,930.78 Current Year Portion: $ 633.930.78 Budgeted? Yes® No Account Codes; � _-� � �-2 2--!5e Grant: $ no County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $D /yr For: N/A (Not included in dollar value above) (err TnlntpnAnrn nt;l;r;s.o ;.,..4... 1 CONTRACT REVIEW Changes Date Out Date In Needed Reviewer Division Director Yes[] No[:] 1 Risk Management Yes[] Nog, € R O.M.B./PurXi'sing 5:�! -1 Yes[] NoE] --Te -� �ff/V" County Attorney Yes[] No[] Comments: OMB Forth Revised 2127ro 1 MCP #2 AGREENWNT 01' THIS Contract (The AGREEMENT) made and entered into this 21st day of May, 2014 by and between Monroe County, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West Florida, 33040� its successors and assigns hereinafter referred to as the "COUNTY," through the Monroe County Board of County Commissioners (BOCC), the Owner and AMEC Environment & Infrastructure, Inc. a corporation of the State of Nevada whose address is 5845 NW 158th Street, Miami Lakes Florida 33014, its successors and assigns, hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the COUNTY benefits economically and environmentally by having non -impaired water quality in its canals and near shore waters; and WHEREAS, the COUNTY has completed the Canal Management Master Plan to better understand the condition of the water quality in its 502 canals; and WhEREAS, the COUNTY has agreed to proceed with several demonstration projects to test various methods for canal restoration techniques to verify the applicability, feasibility, effectiveness and costs in real time of the techniques on the canals; and EAS, the COUNTY issued a Request For Qualifications for a firm to design and permit the projects, and provide construction administration services; and WHEREAS, the CONSULTANT was a qualified respondent and the COUNTY desires to enter into a CONTRACT with the CONSULTANT; and WHEREAS, the CONSULTANT agrees to provide professional services for the demonstration canals to include design, permitting, bathymetric surveys, mangrove assessment, tidal studies for hydraulic modeling and geotechnical studies, project management and construction support services; NOW, THEREFORE, in consideration of mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: ARTICLE I By executing this Agreement, the CONSULTANT makes the following express representations and warranties to the COUNTY: 11Pabc 1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other authorizations necessary to act as CONSULTANT for the Project until the CONSULTANT'S duties hereunder have been satisfied. 1.1.2 The CONSULTANT has become familiar with the Project site(s) and the local conditions under which the Projects are to be designed, constructed, and operated. 1.1.3 The CONSULTANT shall prepare all documents required by this Agreement including, but not limited to, all contract plans and specifications, in such a manner that they shall be in conformity and comply with all applicable law, codes and regulations. The CONSULTANT warrants that the documents prepared as a part of this Contract will be adequate and sufficient to accomplish the purposes of the Project, therefore, eliminating any additional construction cost due to missing or incorrect design elements in the contract documents; and shall use information gathered as a result of the prior contracts with the County, including the preparation of a Master Plan, bathymetric surveys and work performed prior to selection of the demonstration canals. CONSULTANT shall not receive additional compensation under this contract for work performed under other canal related contracts. 1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with regards to his performance and those directly under his employ. 1.1.5 The CONSULTANT'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. In providing all services pursuant to this agreement, the CONSULTANT shall abide by all statutes, ordinances, rules and regulations pertaining to, or regulating such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the COUNTY to terminate this agreement immediately upon delivery of written notice of termination to the CONSULTANT. 1.1.6 At all times and for purposes under this agreement the CONSULTANT is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the CONSULTANT or any other of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. 1.1.7 The CONSULTANT shall not discriminate against any person based on race, creed, color, national origin, sex, age or any other characteristic or aspect which is not related, in its recruiting, hiring, promoting, terminating, or other area affecting employment under this agreement or with the provision of services or goods under this agreement. 21Pa,ai. 2.1.1 The CONSULTANT will perform for the COUNTY services as described in the CONSULTANT'S scope of services, attached as Exhibit A and the Schedule of Fees, attached as Exhibit B. 2.1.2 This CONTRACT is effective on the 21st day of May, 2014 and shall extend through June 30, 2015. The CONSULTANT shall provide the deliverables as specified in Exhibit A "Deliverable Schedule" and shall submit invoices following Exhibit B "Schedule of Values". r o) Mi i f t 2.2.1 The CONSULTANT shall, without additional compensation, promptly correct errors, omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its subconsultants, or both. P�.Nclv too Do 5 51411111313i, 2.3.1 All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the COUNTY by certified mail, return receipt requested, to the following: Mr. Roman Gastesi, Jr. County Administrator 1100 Simonton Street, Ste. 2-205 Key West, FL 33040 For the Consultant: Mr. Jose R. Perez 5845 NW 158`s Street Miami Lakes, FL 33014 Rhonda Haag Director of Sustainabitity M.E. Nelson Government Center, Ste. 2-245 102050 Overseas Highway Key Largo, FL Wendy C. Blondin 5845 NW 1581h Street Miami Lakes, FL 33014 3.1 The services described in this Article III are not included in Basic Services. They shall be paid for by the COUNTY as provided in this agreement as an addition to the compensation paid for the Basic Services but only if approved by the COUNTY before commencement, and as follows: A. Providing services of CONSULTANT for other than the previously lasted consulting scope of Project provided as a part of Basic Services. 3 1 P a g e B. Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted consulting practice. C. Providing representation before public bodies in connection with the Project, upon approval by the COUNTY. 3.2 if Additional Services are required, such as those listed above, the COUNTY shall issue a letter requesting and describing the requested services to the CONSULTANT. The CONSULTANT shall respond with fee proposal to perform the requested services. Only after receiving an amendment to the Agreement and a notice to proceed from the COUNTY, shall the CONSULTANT proceed with the Additional Services. ►:4 €�I Ilf� i!a�a�1 4.1 The COUNTY shall provide information regarding county maintained roads and maps. CONSULTANT has more knowledge of the details of the project than the County since the conclusion of various contracts including the preparation of a Master Plan, bathymetric surveys and work performed prior to selection of the demonstration canals. 4.2 The COUNTY shall designate the Monroe County Sustainability Office or its designee to act on the COUNTY'S behalf with respects to the Project. The shall render decisions in a timely manner pertaining to documents submitted by the CONSULTANT in order to avoid unreasonable delay in the orderly and sequential progress of the CONSULTANTS services. 4.3 Prompt written notice shall be given by the COUNTY and its representative to the CONSULTANT if they become aware of any fault or defect in the Project or nonconformance with the Agreement Documents. Written notice shall be deemed to have been duly served if sent pursuant to paragraph 2.3. 4.4 The COUNTY shall furnish the required information and services and shall render approvals and decisions as expeditiously as feasible for the orderly progress of the Consultants services and work of the contractors. 4.5 The CO 'S review of any documents prepared by the CONSULTANT or its subconsultants shall be solely for the purpose of determining whether such documents are generally consistent with the COUNTY'S criteria, as, and if, modified. No review of such documents shall relieve the CONSULTANT of responsibility for the accuracy, adequacy, fitness, suitability or coordination of its work product. 4.6 The COUNTY shall provide copies of necessary documents required to complete the work which are in the possession and control of the county. 4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has immediate access to will be provided as requested. 4IPagP ARTICLE V RME-NNOCATION AND HOLD [LESS 5.1.1 The CONSULTANT covenants and agrees to indemnify and hold harmless COUNTY/Monroe County and Monroe County Board of County Commnissioners from any and all claims for bodily injury, including death, personal injury, and property damage, including property owned by Monroe County, and any other losses, damages, and expenses, including attorney's fees, court costs and expenses, which arise out of, in connection with, or by reason of services provided by the CONSULTANT or Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or omission of the CONSULTANT in any tier, their employees, or agents. 5.1.2 The first ten dollars ($10.00) of remuneration paid to the CONSULTANT is for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Should any claims be asserted against the COUNTY by virtue of any deficiency or ambiguity in the plans and specifications provided by the CONSULTANT, the CONSULTANT agrees and warrants that he shall hold the COUNTY harmless and shall indemnify him from all losses occurring thereby and shall further defend any claim or action on the CO 'S behalf. 5.1.3 In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the CONSULTANT'S failure to purchase or maintain the required insurance, the CONSULTANT shall indemnify COUNTY from any and all increased expenses resulting from such delays. Should any claims be asserted against COUNTY by virtue of any deficiencies or ambiguity in the plans and specifications provide by the CONSULTANT the CONSULTANT agrees and warrants that CONSULTANT hold the COUNTY harmless and shall indemnify it from all losses occurring thereby and shall further defend any claims or action on the CO 'S behalf. 5.1.4 The extent of liability is in no way limited to, reduced or lessened by the insurance requirements contained elsewhere within the Agreement, 5.1.5 This indemnification shall survive the expiration or early termination of the Agreement. ' • W The CONSULTANT shall assign only qualified personnel to perform any service concerning the project. At the time of execution of this Agreement, the parties anticipate that the following named individuals will perform those functions as indicated: 5iP1gr, NAME Wendy Blondin, P.G. Stephen Hanks, PE Greg Coming, E.I. Peter Medico, P.E. Jeremy Paris FUNCTION Project Manager Senior Engineer Project Engineer Construction Administration PM Staff Scientist So long as the individuals named above remain actively employed or retained by the CONSULTANT, they shall perform the functions indicated next to their names. If they are replaced the CONSULTANT shall notify the COUNTY of the change immediately. ip t 7.1 PAYMIENT SUM[ 7.1.1 The COUNTY shall pay the CONSULTANT in current funds for the CONSULTANT'S performance of this Agreement, for a total Not to Exceed Amount of Six Hundred Thirty Three Thousand Nine Hundred Thirty Dollars and Seventy-eig t cents (1633,230.78). 7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth herein, the CONSULTANT shall be paid monthly according to Schedule of Values listed in Exhibit B. (A) If the CONSULTANT'S duties, obligations and responsibilities are materially changed by amendment to this agreement after execution of this Agreement, compensation due to the CONSULTANT shall be equitably adjusted, either upward or downward; (B) As a condition precedent for any payment due under this Agreement, the CONSULTANT shall submit monthly, unless otherwise agreed in writing by the COUNTY, an invoice to the COUNTY requesting payment for services properly rendered and reimbursable expenses due hereunder. The CONSULTANT'S invoice shall describe with reasonable particularity the service rendered. The CONSULTANT'S invoice shall be accompanied by such documentation or data in support of expenses for which payment is sought that the COUNTY may require. (C) For the performance of the optional additional services and contingent additional services described in Article III of this contract, provided same are first authorized in writing by the COUNTY, the CONSULTANT shall be paid hourly at the rates identified in Exhibit B. or as negotiated. 6 1 P ��r, 7.3.1 Reimbursable expenses include expenses incurred by the CONSULTANT in the interest of the Project: a. Travel expenses shall be allowed only to the extent and the amounts authorized in either Section 112.061, Florida Statutes or Monroe County Code Section 2-111; however prior to incurring any travel expenses written approval for any reimbursable expense must be obtained from the Owner or designee. b. County Voucher forms must be filled out and submitted with the travel expense to obtain payment. 7.4.1 Monroe County's performance and obligation to pay under this contract is contingent upon annual appropriation by the BOCC. ARTICLE VM INSURANCE 8.1.1 The CONSULTANT shall obtain insurance as specified and maintain the required insurance at all times that this Agreement is in effect. In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the CONSULTANT'S failure to purchase or maintain the required insurance, the CONSULTANT shall indemnify the COUNTY from any and all increased expenses resulting from such delay. 8.1.2 The coverage provided herein shall be provided by an insurer with an A.M. Best Rating of VI or better, that is licensed to do business in the State of Florida and that has an agent for service of process within the State of Florida. The insurance certificate shall contain an endorsement providing sixty (60) days' notice to the COUNTY prior to any cancellation of said coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY, 8.1.3 CONSULTANT shall obtain and maintain the following policies: A. Workers' Compensation insurance as required by the State of Florida, sufficient to respond to Chapter 440 Florida Statutes. B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000 Disease, policy limits, $1,000,000 Disease each employee. C. Comprehensive business automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offshe operations, and owned, hired 71 P,ge or non -owned vehicles, with One Million Dollars ($1,000,000.00) combined single limit and One Million Dollars ($1,000.000.00) annual aggregate. D. Commercial general liability, including Personal Injury Liability insurance covering claims for injuries to members of the public or damage to property of others arising out of any covered act or omission of the CONSULTANT or any of its employees, agents or subcontractors or subconsultants, including Premises and/or Operations, Products and Completed Operations, Independent Contractors; Broad Form Property Damage and a Contractual Liability Endorsement with One Million Dollars ($1,000,000) per occurrence and annual aggregate. An Occurrence Form policy is preferred. If coverage is changed to or provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this Agreement. In addition, the period for which they may be reported must extend for a minimum of 48 months following the termination or expiration of this Agreement. E. Professional liability insurance of One Million Dollars ($1,000,000.00) per claim and Two Million Dollars ($2,000,000.00) annual aggregate. If the policy is a "claims made" policy, CONSULTANT shall maintain coverage or purchase a "tail' to cover claims made after completion of the project to cover the statutory time limits in Chapter 95 of the Florida Statutes. F. COUNTY shall be named as an additional insured with respect to CONSULTANTS liabilities hereunder in insurance coverage identified in Paragraphs C and D. G. CONSULTANT shall require its subconsultants to be adequately insured at least to the limits prescribed above, and to any increased limits of CONSULTANT if so required by COUNTY during the term of this Agreement. COUNTY will not pay for increased limits of insurance for subconsultants. H. CONSULTANT shall provide to the COUNTY certificates of insurance or a copy of all insurance policies including those naming the COUNTY as an additional insured by including any subsection hereunder. The COUNTY reserves the right to review a copy of such policies upon request. 1. If the CONSULTANT participates in a self-insurance fund, a Certificate of Insurance will be required. In addition, the CONSULTANT may be required to submit updated financial statements from the fund upon request from the COUNTY. 1. CONSULTANT shall provide evidence of all completion of all insurance requirements, including demonstration that County has been included as additional insured within 30 days of the execution of the contract by both parties. Failure to provide the documents required as determined by the COUNTY constitutes reason for termination of the contract by the COUNTY, without payment of damages of any nature, by the COUNTY to the CONSULTANT. a I P a 8 o MCA 4202 10 1 M 9.1 SECTION BEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and that it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provisions of this Agreement. 9.2 OWNERSHIP OF THE PROJECT DOCUMENTS The documents prepared by the CONSULTANT for this Project belong to the COUNTY and may be reproduced and copied without acknowledgement or permission of the CONSULTANT. 9,3 SUCCESSORS AND ASSIGNS The CONSULTANT shall not assign or subcontract its obligations under this Agreement except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and the CONSULTANT, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this Agreement. Subject to the provisions of the immediately preceding sentence, each party hereto binds itself, its successors, assignees and legal representatives to the other and to the successors, assigns and legal representatives of such other party. The CONSULTANT shall not assign its right hereunder, excepting its right to payment, nor shall it delegate any of its duties hereunder without the written consent of the COUNTY. 9.4 NO THIRD PARTY BENEFICI Nothing contained herein shall create any relationship, contractual or otherwise, with or any rights in favor of, any third party. 9.5 TERNMATION 9.5.1 If funding cannot be obtained or cannot be continued at a level sufficient to allow for continued reimbursement of expenditures for services specified in this agreement, the agreement may be terminated immediately at the option of the County by written notice of termination delivered to the CONSULTANT. The County shall not be obligated to pay for any services provided by the CONSULTANT after the Architect has received written notice of termination, unless otherwise required by law. 9.5.2 In the event the CONSULTANT shall be found to be in breach of any of the clauses of this agreement or in any aspect of service, the COUNTY shall have the right to terminate this Agreement for cause after five (5) days written notification to the CONSULTANT. The CONSULTANT shall have 15 days to cure the breach to the breach and send written notice to the County of the nature of the cure. The County and the CONSULTANT shall meet within 10 working days of the written notice of cure to determine if a cure has been accomplished. If no 91 P,ge accord can be reached between the parties the Board of County Commissioners shall make the decision of whether or not to terminate the agreement at a public meeting of the board. 9.5.3 The County may terminate this Agreement without cause by giving the other party sixty (60) days written notice of its intention to do so. The contract documents consist of • this Agreement and Exhibits A and B, • and modifications made after execution by written amendment. In the event any conflict between any of those Agreement documents, the one imposing the greater burden on the CONSULTANT will control. A person or affiliate who has been place on the convicted vendor list following a conviction for public entity crime may not submit a bid on contracts to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By signing this Agreement, CONSULTANT represents that the execution of this Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes), Violation of this section shall result in termination of this Agreement and recovery of all moneys paid hereto, and may result in debarment from COUNTY'S competitive procurement activities. In addition to the foregoing, CONSULTANT further represents that there has been no determination, based on art audit that it or any subconsultant has committed an act defined by Section 287.133, as "public entity crime", and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether CONSULTANT has been placed on the convicted vendor list. CONSULTANT will promptly notify the COUNTY if it or any subcontractor or subconsultant is formally charged with an act defined as a "public entity crime' or has been placed on the convicted vendor list. A. CONSULTANT shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Records shall be retained for a period of five years from the termination of 101pak,c this Agreement. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the County or Clerk determines that monies paid to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONSULTANT shall repay the monies together with interest calculated pursuant to Sec. 55.03; FS, running from the date the monies were paid to County. B. "Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: (a) Keep and maintain public records that ordinarily and necessarily would be required by Monroe County in order to perform the service. (b) Provide the public with access to public records on the terms and conditions that Monroe County would provide the records and at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law, (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe County all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to Monroe County in a format that is compatible with the information technology systems of Monroe County. " 9.9 GOVERNING LAW, VENUE, INTERPRETATION, COST AND PEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or inte�pr retation of this Agreement, COUNTY and CONSULTANT agree that venue will lie in the 16 Judicial Circuit, Monroe County, Florida, in the appropriate court or before the appropriate administrative body in Monroe County, Florida. This Agreement shall not be subject to arbitration. The County and CONSULTANT agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. 9.10 SEVERABMITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and III Pago provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The County and CONSULTANT agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 9.11 ATTORNEY'S FEES AND COSTS The COUNTY and CONSULTANT agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and court costs, as an award against the non -prevailing party, and shall include attorney's fees and courts costs in appellate proceedings, as an award against the non -prevailing party. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 9.12 BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONSULTANT and their respective legal representatives, successors, and assigns. 9.13 AUTHORITY Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary COUNTY and corporate action, as required by law. 9.14 CLAIM FOR FEDERAL OR STATE AID CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to submission. o , t COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties, If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. H the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This provision does not negate or waive the provisions of paragraph 9.5 concerning termination or cancellation. 12I P a g In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONSULTANT agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONSULTANT specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. CONSULTANT and COUNTY agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. CONSULTANT and COUNTY agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VM of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. CONSULTANT and COUNTY covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 131Vaga 4UIIKN�,�� �, COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency, unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. 9.20 NO SOLICITATION / PAYMENT The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONSULTANT agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 9.21 PUBLIC ACCESS The CONSULTANT and COUNTY shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes and Section 9.8 of this Agreement, and made or received by the CONSULTANT and COUNTY in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONSULTANT. 9.22 NON -WAIVER OF INEMUMY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the CONSULTANT and the COUNTY in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the COUNTY be required to contain any provision for waiver. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers, compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. 14 1 P a J e Non -Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. 9.25 NON-RELIANCEBYNON-PARTEES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or program contemplated hereunder, and the CONSULTANT and the COUNTY agree that neither the CONSULTANT nor the COUNTY or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 9.26 ATTESTATIONS AND TRUTH IN NEGOTIATION CONSULTANT agrees to execute such documents as the COUNTY may reasonably require including a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement. Signature of this Agreement by CONSULTANT shall act as the execution of a truth in negotiation certificate stating that wage rates and other factual unit costs supporting the compensation pursuant to the Agreement, or under State and Federal law, are accurate, complete, and current at the time of contracting. The original contract price and any additions thereto shall be adjusted to exclude significant sums by which the agency determines the contract price was increased due to inaccurate, incomplete, or concurrent wage rates and other factual unit costs. All such adjustments must be made within one year following the end of the Agreement. No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 9.28 DISADVANTAGED BUSINESS ENTERPRISE Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the COUNTY that DBEs, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with COUNTY funds 151Paae under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The COUNTY and its CONSULTANT agree to ensure that DBE's have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and the CONSULT.AuNT and subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement 9.29 E.U;CUTION LN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. IN WITNESS WHEREOF, each party caused this Agreement to be executed by its duly authorized representative on the day and year first above written. (SEAL) Attest: CLERK BOARD OF COUNTY COL"vM19SSIONERS OF INIONROE COUNTY, FLORIDA By: By: -- _ Deputy Clerk Mayor/Chairman Date., (Seal) &NEEC EN-MONKENT& Attest: WRASTRUCTURE, LNC. By: - I -> By.- WMXESS for AMEC Title: 6", By: _. /Z, Wrl-NESS MONK COUNTY ATTORNEY AP AS TO FOW. NATILEENE W. CASSEL ASSISTANT COUNTY ATTORNEY 161 P a e Date 4jl qA Exhibit 171Pa I c EXHIBIT A AMEC's SCOPE of SERVICES AMEC Environmental & Infrastructure, Inc. (AMEC) will provide the following scope of professional services for the specified costs related to performing additional assessment, design, permitting, and engineering support during construction at six (6) of the seven (7) canals selected for funding in the Monroe County Canal Restoration Demonstration Program. The scope and cost estimate for the seventh demonstration canal (#278 Eden Pines) is not included due to recent access issues that are requiring a redesign of the conceptual plan for the restoration. After completion and homeowner acceptance of the revised conceptual design, AMEC will submit an amendment to complete the final design, permitting and engineering support during construction at the #278 canal. Table 1 shows the list of the currently selected canals and proposed restorations. The costs presented in this proposal are based upon AMEC's ability to complete the tasks for all six (6) canals concurrently. If this cannot be done additional funds will be required. This document provides the detailed scope and cost estimate for the engineering and other support services required to complete final designs and obtain permits for six (6) identified canal restorations included in the Monroe County demonstration program for canal water quality improvements (refer to Table 1). The objectives of the scope of work for six (6) of the canals are to: (1) Obtain any additional assessment field data required for the designs; (2) Complete preliminary, 60%, and 100% Construction Documents; (3) Prepare permit packages for state, federal, and local permit applications at the completion of final design plans; (4) Complete construction technical specifications and engineer's probable construction cost estimates; and (5) Provide engineering support services during the construction. A scope of work for each of the six (6) canals restorations is provided in detail in the following pages. b-111AWW-10. �,033 PROGRAM W EED BARRIER ORGANIC REMOVAL CULVERT INSTALLATION BACKFILLING i #266 Big 1 #266 Big Pine #459 Geiger #29 Key Largo Doctor's Arm Doctor's Arm Boca Chica Sexton Cove Subdivision Subdivision Ocean Shores Estates between Wftters between Witters Subdivision Subdivision and Bailey Lanes and Bailey Lanes between Boca between Bunting Chica Road and and Pigeon Drives (one canal two Jay Lane restorations) #287 Bi•Pine g #290 Big Pine #277 Big Pine Atlantic Estates between A -venue I Tropical Bay Subdivision : and Avenue J Subdivision 1 between Hollerich between Watson Blvd and Sunrise Drive Detailed cost spreadsheets have been prepared for each canal restoration. There are seven (7) tasks for each canal as well as an overall project management budget included for managing the six (6) restoration projects. The cost spreadsheets are included in the following attachments with each canal scope and provide task detail related to assessment, design, permitting, bid support and engineering services during construction. A summary of the total estimated costs by canal as well as totals by task for all six (6) canals is presented in Table 2. 2 x u, c ass N J zQ N L' U = 06 ® Cli W Vm co N � F cm O ti U W U 69 T. ®UM ® W q�� +W+ CV V g m N W CM N .v -0® �® co s~ o v ° CN W IL �L W m to vim w LO a #�` �° cn v�m0 c U. o a �® �yCM ui ® cam c w E a®; a r�U) N 11HURNIF • - M y o = s� c C N a CL v o V_ m v° M mi ►:a v a m Elm AMEC Scope of Services Related to Canal Restoration Demonstration Design, Permit and Engineering Support During Construction amee'91 �G , B The scope of work developed for completing the restoration design for Canal #266, located in Doctors Arm, Big Pine Key, is based upon previously collected information which is summarized on the information sheet and conceptual design provided (attached). These documents are part of the report titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements; dated November 8, 2013. DETAILED SCOPE OF WORK The scope of work is broken down into the following tasks: a Additional data collection including bathymetric and planimetric surveys, sediment sample collection, dewatering design bench scale testing, and mangrove surveys, as required to complete the design and permitting of the proposed restoration a Preliminary Design — 30%® Documents a Permitting a 60% Construction Documents 0 100% Construction Documents with 0 Bid Support 0 Construction Support Services and Engineering During Construction Task 1: Additional Data Collection/Processing The first task Is the collection of additional data that will be needed to finalize the design for both installation of weed barrier and organic removal from the canal bottom at Canal #266. AMEC shall schedule a site visit to meet with homeowners to discuss the conceptual designs, confirm the locations of the equipment involved with the restorations including staging areas, and obtain any additional input from the homeowners that might affect the final designs. AMEC shall coordinate the site visit with County staff. During the site visits the locations and specifics of additional data collection, such as survey limits, will be verified. AEMC will complete an existing conditions survey of the staging areas and equipment locations, seawalls, and other dock features of all properties located within the project limits. This will be performed by boat and foot and will consist of photo documentation and completion of a checklist detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A general engineering site evaluation will also be performed to denote other applicable site conditions such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition, access issues, etc. AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands, including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method (UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct and indirect impacts as well as to determine the appropriate compensatory mitigation, if any. 5 Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps, and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation includes on -site determination, marking in the field with a handheld GPS unit (sub - meter accuracy), and flagging of the aerial extent of each wetland (if any). Note: Florida International University (FIU) staff will perform the benthic and threatened and endangered species surveys required for the permit applications as part of their baseline canal characterization being performed under an existing EPA grant AMEC will obtain FIU's survey data and incorporate the information into an ecological evaluation report required for permit submittal. AMEC will obtain bathymetric and planimetric data for the canal area within the footprint of the proposed restoration as well as immediately surrounding structures within the project boundary. These will include the location at the canal mouth where the weed barrier is proposed and the proposed area for the electrical service drop and blower. The bathymetric survey will be carried out utilizing a survey -grade GPS unit operating in Real Time Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat to traverse the canal area as best as possible to establish a grid of canal bottom elevations sufficient to develop a digital elevation model. The thickness of soft sediment will be determined in addition to top of hard rock. The planimetric data will be acquired in the area of the proposed blower location and will detail the existing utilities, private property, and any other significant structure within the immediate area. Bathymetric maps will be prepared for design and permitting of the project. The survey and all subsequent work will be relative to the North American Datum of 1983/2007 Adjustment (NAD83/07) and the North American Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. All surveying and mapping services associated with this assignment will conform with the applicable requirements of the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17, Minimum Technical Standards, pursuant to Chapter 472, Florida Statutes. Review of the existing sediment characterization data collected under DEP Grant S0769, has identified that additional bench scale polymer testing and a Geotube Dewatering Test are needed for designing the organic removal dewatering system. Additional sediment and canal water will need to be collected for this testing. AMEC will collect approximately six (6) soil cores to obtain the necessary 10 gallons of sediment. Additionally AMEC will collect 20 gallons of canal water. Both sediment and water will be shipped to WaterSolve LLC in Michigan for testing. An acute and chronic toxicity test of the bench scale dewatering effluent will also be performed by AMEC's Gainesville Toxicology Laboratory. AMEC will attempt to gain approval for land disposal within the Keys for the removed organic material. At this time, it is not known what additional field assessment tasks will be required to obtain approval for the disposal. C Task 1 Deliverables: • Engineering Site Reconnaissance Summary • Baseline Conditions Survey • Technical memorandum with the attachments of the bathymetric survey and Geotube Dewatering Test results • Ecological evaluation report. Task 1 Budget: $ 32,973.15 Task 1 Completion Date: 90 days after Notice to Proceed Task 2: Preliminary Design - 30% Documents AMEC will review the existing conceptual designs along with the newly obtained additional assessment data and examine each design alternative in further detail and modify as needed to achieve the best possible result. AMEC will prepare preliminary design plans and technical specifications for the project. The preliminary design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, and construction details. The preliminary design plan will be submitted to Monroe County at the conclusion of this task for final review and approval. County review time is not included in the project schedules. Task 2 Deliverables: • Preliminary design plans that including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans, and e. construction details. Task 2 Budget: $ 10,634.00 Task 2 Completion Date: 90 days after Notice to Proceed Task 3: Permitting AMEC will obtain permits from the required regulatory agencies for the proposed weed barrier and organic removal restorations. The identified list of permits is shown below: Environmental Resource Permit - SFWMD consultation with FWC Dredge and Fill Permit - USACE, consultations with NOAA Fisheries, USFWS FKNMS Permit - NOAA FKNMS DEP - Mangrove trimming, if required. AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application meeting will be set up with the designated permitting representatives to identify permitting requirements and agency concerns. Following site investigations, a follow up pre -application meeting may be required to discuss any potential impacts to natural resource and any avoidance, minimization and mitigation requirements. The follow up pre -application meetings may include site visits with the regulatory agency representatives. Once a clear path forward on required 7 consultation and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit (ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries Permit application will be completed along with any supporting documents (Endangered Species Act Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit application fees are included in the costing for this scope of work. If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation credits are not included in the cost estimate as it is unknown at this time what will be required. Once permit applications are submitted, the agencies will have the opportunity to prepare a Request for Additional Information (RAI). AMEC will prepare responses to the RAls. The scope of work for the permitting includes only non -sovereign submerged lands located within the project footprints. Task 3 Deliverables: • Meeting minutes of the pre -application communications • Completed permit applications. Task 3 Budget, $ 11,317.10 Task 3 Completion Date: 135 days after Notice to Proceed Task 4: 60% Construction Documents Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal. The Construction Documents will include each of the following components: • Survey - AMEC's licensed surveyor's bathymetric and planimetric surreys. • Construction Plans - depicting site impacts, maintenance of traffic, and utility impacts and relocations, if necessary. • Specifications - Technical specifications for the project, utilizing County Standards where applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or developed specifically for this project application if necessary. • Schedules - AMEC will prepare a detailed construction schedule, working closely with the County, the homeowners and other stakeholders to phase, sequence and complete construction while considering the constraints and limitations. • Estimate of Construction Cost - The cost for the canal restoration will be refined throughout the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and submitted with the 60% construction documents. As part of the 60% design effort, AMEC, will design a sediment removal, dewatering system and disposal plan for the removal of organics. 60% design plans and specifications will be submitted to Monroe County for review and comment. County times are not included in the project schedules. County review time is not included in the project schedules. Comments received will be addressed and resolved to the satisfaction of the County as soon as practicable so as to not delay future design. Open communication with the homeowners will be maintained throughout the design process. Task 4 Deliverables: 60% design plans for the proposed restoration including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e. construction details f. construction schedule g. Engineer's Opinion of Probable Cost. Task 4 Budget: $10,484.00 Task 4 Completion Date: 120 days after Notice to Proceed Task 5: 100% Construction Documents Completion Submittal Upon acceptance by the County of the 60% construction documents and comments from permitting agency reviewers, the AMEC Team will develop the 100% construction documents for the project. Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing communication with County staff and stakeholders to resolve any outstanding issues or questions and address concerns during the final design development, The final design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, cuttfill analysis and construction details. AMEC will update the plans, specifications, costing, and models as required in response to regulatory comments. Comments received from Monroe County will be addressed and resolved prior to the final submittal of the 100% construction documents and design specifications. Once the final designs are approved an Operation and Maintenance Plan will be prepared for the project site. Task 5 Deliverables: • 100% Construction Documents for the proposed restoration including: a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e, construction details f. specifications g. construction cost estimate, and h. Operation and Maintenance Plan. 9 Task 5 Budget: $ 6,466.00 Task 5 Completion Date: 225 days after Notice to Proceed. The ACOE permitting may require extension of this date. Task 6: Bid Support Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be bidding out the construction of the restoration, with the bid phase. AMEC will provide the following services to assist Monroe County with the bidding of the construction of the restoration: • Review of the Bid Package prepared by Monroe County which will include the 100% Construction documents completed by AMEC • Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation of Addenda, including making revisions to the Bidding Documents, as required. • Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting minutes. • Conduct a Responsibility Review of the Apparent Low Bidder In accordance with requirements. • Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of the Project, if required. Task 6 Deliverables: • Comments on Bid Package • RFI responses • Pre -bid meeting notes • Comments on review of bids • Pre -award conference meeting minutes. Task 6 Budget: $ 6,020.80 Task 6 Completion Date: Estimated 60 days duration which will need to be confirmed by Monroe County. Based upon 60 days duration estimated completion date of 300 days after Notice to Proceed Task 7: Construction Support Services and Engineering During Construction The AMEC Team will conduct the following activities: • Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the meeting minutes. • Requests for Information: Review Contractor RFI's and respond as required to clarity the Contract Documents, including providing revised drawings or specifications if needed. In general, response time for RFI's shall average seven (7) days. Complex issues, or those requiring review by more than one design discipline may require additional time. Where possible, the design team will expedite its review. • Submittals: Review contractor submittals (schedules, samples, product data, shop drawings, installation drawings, etc.) and provide review comments for same. In general, response time for submittals shall average fourteen (14) days. Complex submittals or 10 submittals requiring review by more than one design discipline may require additional time. Where possible, design team will expedite its review. • Chancre Orders: Assist in the evaluation and preparation of contractor change orders. • Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the Contractor's punch lists for substantial and final completion. When all items are complete in accordance with the Contract Documents, issue a report indicating final acceptance of same. Design Team will also verify that the Contractor has submitted all required close-out documentation prior to authorizing approval of final payment to Contractor. • Consult with Owner: Provide consultation and advice to County regarding the Contractor's performance of the Contract. Liaise with the County, homeowners, and other stakeholders as necessary to administer the construction contract. • Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing contractors activities, equipment, maintenance of traffic and environmental compliance. An AMEC Inspector should be on site when the contractor is working. The costs for daily site inspections (up to 8 hours per day) and construction administration are based upon the number of construction days. For this proposal the number of field construction days is based upon the conceptual design cost estimates previously completed for Monroe County which for the weed barrier installation and organic removal is estimated at 44 days. After completion of the 100% construction documents and final construction schedule, the number of construction days may change. Task 7 Deliverables: • Daily work reports • Meeting minutes • Progress pay estimates with back up documentation • Final Pay Estimate with back up documentation • Final "As -Built Plans" • Material certifications • Environmental Inspection Reports • Pre -construction, Progress and Final Photographs (Electronic Files) Task 7 Budget: $ 43.489.20 Task 7 Completion Date: Duration of 44 constructions days; 66 calendar days based upon 5 day work weeks after initiation of construction. TOTAL PROJECT BUDGET CANAL #266 A detailed cost spreadsheet is attached. The costs are based upon completing the #266 weed barrier installation and organic removal restoration independently of the other six (6) restorations in case of a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This restoration will be able to proceed on its own schedule. PROJECT TOTAL.: $ 121,384.25 11 12 Canal iD: 266 Big Pine Key Protect Location: The project area is located north of US1 in Monroe County, Big Pine Key, Florida; Section 14, Township 66 S, Range 29 E , (Latitude: 24041'55.90" North; Longitude: - 81 °20'53.46" West). The information sheet and the site location map (Figure 6) provide additional details. Conceptual Design: The purpose of the project is to reduce seaweed loading for canal 266 by installing a weed barer system. The weed barrier system will entail a 5 horse power blower, 6 - 6 inch PVC piles, 50 linear feet of 3 inch PVC pipe, and 40 linear feet of plastic netting affixed to the piles. The following is the detailed schematic of the system: • Two 10 foot stretches of physical weed barrier shall be constructed on either side of the channel at the entrance of the canal. • Each of the 10' physical weed barrier sections will be comprised of (2) PVC piles that will be placed approximately 9' apart_ Plastic netting will be affixed to the pilings in order to block the flow of weed wrack, The netting shall be oriented such that as mean sea level 2.6 of netting remains above the water and 2.5' of netting remains below the water. • The area between the ends of the physical weed barrier shall contain a 20' wide air curtain. Coarse bubble diffusers will be spaced at an interval of 2 feet. Diffuser mounts will be used to affix the coarse bubble diffusers to the air curtain lateral. The air curtain lateral line will rest approximately 1 foot above the bottom surface to allow for maximum boating clearance. • A 36 URAI blower in conjunction with a 5hp motor will provide air through 3" PVC pipe to the air curtain. Calculations for determining these blower specifications were based on an assumed diffuser depth of 9. This estimate is subject to change based on detailed design data. Before installing the proposed weed barrier system, the existing weed gate system will be removed using an excavator and barge. Due to the area outside the limits of the canal system designated as a Florida Outstanding Water the contractor will install primary and secondary turbidity curtains to ensure 0 NTU's above background. Construction Cost Estimate: The approximate cost to construct the weed barrier system as aforementioned will be $26,000. This price does not include any cost associated with operation and maintenance and electric drop fees. Permits: • South Florida Water Management District Environmental Resource Permit • Army Corps of Engineers Permit • Florida Key's National Marine Sanctuary Permit • Monroe County Building Permit Access: Based on field visits, there is an empty lot at the end of Baileys Lane that could be used as a construction staging area. Conceptual Drawing: See attached WVW�. a 0��' O ,m ■© ■. Monroe bounty Se[ ao xQ monstratiori�Canals fvlr RGANI RE MgpL .;. Canal ID: 266 Big Pine Key Location: MM 31 Doctor's Arm subdivision, Bayside Summary of Water Quality Impacts: Primary — Organics accumulation on canal bottom; Secondary — Weed wrack entry into canal Restoration Technology: Primary - organic removal from canal bottom to eliminate on -going source of organic decomposi- tion; Secondary - Weed barrier to prevent additional entry of weed wrack. Site Conditions: The canal faces due east and discharges into Bogie Channel. A small area of submerged shoreline shows as privately owned on the aerials although the property appraiser's details of the property do not reflect pri- vate ownership. Further research is needed. Sediment characterization data is available indicating sediment can be disposed as clean fill. Existing Treatment: Air curtaintphysical barriers not operating effectively Homeowner Communication: Very interested homeowner group contacted Monroe County about the need for an upgrade to their weed barrier and removal of accumulated organics from the canal bottom. Sharon Ripley 305-797-7251 iialitySrt� D.O. (mg/L I % Saturation) Turbidity (NTU) W.Q. Summary & CMMP Ranking Demo Ranking 0.0410.5`Ye at 5 ft Not Measured Poor 115 94 Size (acres) 1.1 "Average Depth (ft) •7.18 "Min Depth (ft) -10.93 Degree of Stagnation -0.3 Number of Mouths 1 Organic Thickness (ft) 0.86 Average Parcels 37 WBID 6012A Impaired WWT FKAA/Cudjoe Regional - Not Completed FKNMS Monitoring 1.43 miles Station A I .bi viitions: Dissolved Oxygen (D.O.); Nephebmetdc Turbidity Unit (NTU); milligrams per liter (mgfLr water Body Identification (WBID); waste water treatment (W Wn: Feet (ft). 'Information presented in the 2013 Monroe County Canal Management Master Plan. "Data collected during the 2013 Monroe County Canals Bathymebt Survey. flonrct, County Selection 5ept4�titbc r 2Q13 of r)nrrtonstrotion Canals Canal ID: 266 Big Pine Key Pro'ect Location: The project area is located north of US1 in Monroe County, Big Pine Key, Florida; Section 14, Township 66 S, Range 29 E , (Latitude: 24041`55.90° North; Longitude: - 81°20'53.46" West). The information sheet and site location map (Figure 6) provide additional details. Conceptual Deslan: The purpose of the project is to remove the organic material from the bottom of canal 266 to eliminate this organic and nutrient source and to increase dissolved oxygen in the water column. At this stage in the project, the following design components have not been completed° • Detailed bathymetric cross section data • Detailed physical testing • Polymer and GeotexUle Bag Testing Therefore, for budgetary purposes, AMEC assumed all material would be required to be disposed of at Class I Landfill. Alternate options should be explored during the final design. To calculate the volume for removal, AMEC used the area of the canal and average depth of muck from the bathymetric center line profile of the canal to estimate the 1,529 cubic yards of organic muck to remove. The project approach will entail using a barge mounted dredge and dewatering system to remove the muck from the canal. The dewatering system will be positioned near the canal shoreline to allow for ease of material loading from the barge system into the geotextile bags. The barge mounted dredge system will contain a pump and piping system which will transfer the material to the shoreline dewatering system. The pump will be connected to a suction hose which will be maneuvered by a certified driver. Due to the area outside the limits of the canal system designated as a Florida Outstanding Water the contractor will Install primary and secondary turbidity curtains to ensure 0 NTU's above background. The estimated quantity of organic muck to remove and the method of removal within the canal will be verified once detailed bathymetric and muck thickness cross section data, polymer and geotextile bag testing, and chemical and physical data collection are completed. Construction Cost Estimate: The approximate construction cost of $675,000, includes the following assumptions: • Hauling and disposing the material at the Waste Management Medley Landfill • Hydraulic Dredging • Geotextile Bags and Roll off Container System without polymer Permits: • South Florida Water Management District Environmental Resource Permit • Army Corps of Engineers Permit • Florida Key's National Marine Sanctuary Permit • Monroe County Building Permit Access-, Based on field visits, there is an empty lot on the comer of Baileys Lance and Matthews Road that could be used as a construction staging area. Conceotual Drawing: See attached IL •d 21 GGVO 8 + mo __-•-� I1r 1 1�� - � 1 -, •4 � � tl � m f I ji , rrrr � F 4 _.i t -�i � -� � i. _� 1 t•-- —i a =: . - i h k^ - -i ? •1 a-- _� 1 ' �— ' 1 _ Q�fY a�JN=tYf1 i - -I 1� 7 _ � M }; w 0°4 i j i I "/' i -�' -, F:..• h �( +i�� t •�• '-= ��� �,• j ( it t ; . •('• 1 - ; ��-.-.; �� ✓f--�---�:��� -fir `� a \I SL ...j- . I_. � ..._--- _ ••---•— :tea+a�.�_... � ...w i. -.'• _..:�'� _... i ,< I,r e u m � 13 �•1 A QQ9 ry�N NW. ® CY1d �MNNNMSiNN�Yat ul ® Q it x yr g ',CC si •et�NiA N+�vQ1�VP V1 Y=8 YIN0ry C HYI �%i�iT/N V1N f�qN ® 2y p lit ry�v y N +e 8 a • B^ 4 f V a du�'u i gala°' rc" r�s�R a�®N An8 s a s 3r fl z N+N» '.iP p �Y/NN N vA FNN w1 �N m r•v�r n3 r f I q 0 v a gpQpC ry •�n�Nui�WYf»vJi�NN NNC aO 3 aN NNN�^�NNN s � d A 3 yg •cam •r couso .a n $ �.• °-o.•.-v O _ y' u N O J a 0 � `qN pv Peif Mas_tiGN�CM•il�N'�Y�lal�tl N N FnV NAr�MVQINN�.XHC f, °q'A w N 131 CL Ix al m t �` �mwwy �Nu'ew$36 �'N•.�w.`$�� m C Q g M 41`IJ 40 ^ JC O a u o h ¢ a 83�$�ryry$�..A vi �NNNy�j p n L 0 a s $ 5 0 y Oil 3 a P a P �W�WItI�WtflN � �UU�< U C a 1' � 7 U x a h Q d<i $ ? i �rryy8 < 4ei SM1NQY.U2NNvd�Gj vl6e J :i > 2KA CL Jy0 h pa wc ON1G� Kai 10 -412 IT Ez at PP S wwwulwtwwo W, 4 of o P- So a 0� m ka w uj 1 -a t w LY "M IHHA 1 AU z j It � .1 - --- BIG PINE KEY Atlantic Estates Subdivision 14 The scope of work developed for completing the restoration design for Canal #287, located in Atlantic Estates Subdivision, Big Pine Key, is based upon previously collected information which is summarized on the information sheet and conceptual design (attached). These documents are part of the report titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements; dated November 8, 2013. The scope of work is broken down into the following tasks: ® Additional data collection including bathymetric and planimetric data surveys, and mangrove surveys, as required to complete the design and permitting of the proposed restoration * Preliminary Design — 30% Documents ■ Permitting 60% Construction Documents ® 100% Construction Documents with • Bid Support • Construction Support Services and Engineering During Construction Task 1: Additional Data Collection/Processing The first task is the collection of additional data that will be needed to finalize the design for a weed barrier installation at Canal #287. AMEC shall schedule a site visit to meet with homeowners to discuss the conceptual designs, confirm the locations of the equipment involved with the restorations including staging areas, and obtain any additional input from the homeowners that might affect the final designs. AMEC shall coordinate the site visit with County staff. During the site visits the locations and specifics of additional data collection, such as survey limits, will be verified. AEMC will complete an existing conditions survey of the staging areas and equipment locations, seawalls, and other dock features of all properties located within the project limits. This will be performed by boat and foot and will consist of photo documentation and completion of a checklist detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A general engineering site evaluation will also be performed to denote other applicable site conditions such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition, access issues, etc. AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands, including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method (UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct and indirect impacts as well as to determine the appropriate compensatory mitigation, if any. 15 Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps, and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation includes on -site determination, marking in the field with a handheld GPS unit (sub - meter accuracy), and flagging of the aerial extent of each wetland (if any). Note: Florida International University (FIU) staff will perform the benthic and threatened and endangered species surveys required for the permit applications as part of their baseline canal characterization being performed under an existing EPA grant. AMEC will obtain FIU's survey data and Incorporate the information into an ecological evaluation report required for permit submittal. AMEC will obtain bathymetric and planimetric data for the canal area within the footprint of the restoration as well as immediately surrounding structures within the project boundary. These will include the location at the canal mouth where the weed barrier is proposed and the proposed area for the electrical service drop and blower. A grid of canal bottom elevations will be collected at the proposed air curtain location sufficient to develop a digital elevation model. The thickness of soft sediment will be determined by probing to refusal. The planimetric data will be acquired in the area of the proposed blower location and will detail the existing utilities, private property, and any other significant structure within the immediate area. The bathymetric survey will be carried out utilizing a survey -grade GPS unit operating in Real Time Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat to traverse the canal area as best as possible to establish a grid of canal bottom elevations sufficient to develop a digital elevation model. The thickness of soft sediment will be determined in addition to top of hard rock. The planimetric data will be acquired in the area of the proposed blower location and will detail the existing utilities, private property, and any other significant structure within the immediate area. Bathymetric maps will be prepared for design and permitting of the project. The survey and all subsequent work will be relative to the North American Datum of 1983/2007 Adjustment (NA083/07) and the North American Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. All surveying and mapping services associated with this assignment will conform with the applicable requirements of the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative Rule Chapter 5J- 17, Minimum Technical Standards, pursuant to Chapter 472, Florida Statutes. Task 1 Deliverables: • Engineering Site Reconnaissance Summary • Baseline Conditions Survey • Technical memorandum with the attachments of the bathymetric and planimetric surveys • Ecological evaluation report. Task 1 Budget: $ 15,344.05 Task 1 Completion Date: 90 days after Notice to Proceed 16 Task 2: Preliminary Design - 30% Documents AMEC will review the existing conceptual designs along with the newly obtained additional assessment data and examine each design alternative in further detail and modify as needed to achieve the best possible result. AMEC will prepare preliminary design plans and technical specifications for the project. The preliminary design plans will Include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, and construction details. The preliminary design plan will be submitted to Monroe County at the conclusion of this task for final review and approval. Task 2 Deliverables: + Preliminary design plans that including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans, and e. construction details. Task 2 Budget: $ 6,712.00 Task 2 Completion Date: 90 days after Notice to Proceed Task 3: Permitting AMEC will obtain permits from the required regulatory agencies for the proposed weed barrier installation restoration. The identified list of permits is shown below: Environmental Resource Permit— SFWMD consultation with FWC Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS FKNMS Permit — NOAA FKNMS DEP — Mangrove trimming, if required. AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application meeting will be set up with the designated permitting representatives to identify permitting requirements and agency concerns. Following site Investigations, a follow up pre -application meeting may be required to discuss any potential impacts to natural resource and any avoidance, minimization and mitigation requirements. The follow up pre -application meetings may include site visits with the regulatory agency representatives. Once a clear path forward on required consultation and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit (ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries Permit application will be completed along with any supporting documents (Endangered Species Act Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit application fees are included in the costing for this scope of work. If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation credits are not included in the cost estimate as it is unknown at this time what will be required. Once permit applications are submitted, the agencies will have the opportunity to prepare a Request for Additional Information (RAI). AMEC will prepare responses to the RAls. 17 The scope of work for the permitting includes only non -sovereign submerged lands located within the project footprints. Task 3 Deliverables: • Meeting minutes of the pre -application communications • Completed permit applications. Task 3 Budget: $10,629.10 Task 3 Completion Date: 135 days after Notice to Proceed Task 4: 60% Construction Documents Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal. The Construction Documents will include each of the following components: • Survey — AMEC°s licensed surveyor's bathymetric and planimetric surveys. • Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and relocations, if necessary. • Specifications — Technical specifications for the project, utilizing County Standards where applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or developed specifically for this project application if necessary. • Schedules — AMEC will prepare a detailed construction schedule, working closely with the County, the homeowners and other stakeholders to phase, sequence and complete construction while considering the constraints and limitations. • Estimate of Construction Cost - The cost for the canal restoration will be refined throughout the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and submitted with the 60% construction documents. 60% design plans and specifications will be submitted to Monroe County for review and comment. Comments received will be addressed and resolved to the satisfaction of the County as soon as practicable so as to not delay future design. Open communication with the homeowners will be maintained throughout the design process. Task 4 Deliverables: 1. 60% design plans for the proposed restoration including: a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e. construction details f. construction schedule g. Engineer's Opinion of Probable Cost, Task 4 Budget: $ 4,400.00 Task 4 Completion Date: 120 days after Notice to Proceed W.' Task 5: 100%® Construction Documents Completion Submittal Upon acceptance by the County of the 60% construction documents and comments from permitting agency reviewers, the AMEC Team will develop the 100% construction documents for the project. Because the design package is advancing from 60% to a 100%, the AMEC. Team will have ongoing communication with County staff and stakeholders to resolve any outstanding issues or questions and address concerns during the final design development. The final design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and models as required in response to regulatory comments. Comments received from Monroe County will be addressed and resolved prior to the final submittal of the 100%® construction documents and design specifications. Once the final designs are approved an Operation and Maintenance Plan will be prepared for the project site. Task 5 Deliverables; • 100% Construction Documents for the proposed restoration including: a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e. construction details f. specifications g. construction cost estimate,and h. Operation and Maintenance Plan. Task 5 Budget: $ 4,258.00 Task 5 Completion Date: 225 days after Notice to Proceed Task 6: Bid Support Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be bidding out the construction of the restoration, with the bid phase. AMEC will provide the following services to assist Monroe County with the bidding of the construction of the restoration: • Review of the Bid Package prepared by Monroe County which will include the 100% Construction documents completed by AMEC. • Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation of Addenda, including making revisions to the Bidding Documents, as required. • Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting minutes. • Conduct a Responsibility Review of the Apparent Low Bidder in accordance with requirements. • Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of the Project, if required. 19 Task 6 Deliverables: a Comments on Bid Package 9 RFI responses 6 Pre -bid meeting notes 0 Comments on review of bids 0 Pre -award conference meeting minutes. Task 6 Budget: $ 6,020.80 Task 6 Completion Date: Estimated 60 days duration which will need to be confirmed by Monroe County. Based upon 60 days duration estimated completion date of 300 days after Notice to Proceed Task 7: Construction Support Services and Engineering During Construction The AMEC Team will conduct the following activities: • Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the meeting minutes. • Requests for Information: Review Contractor RFI's and respond as required to clarify the Contract Documents, including providing revised drawings or specifications if needed. In general, response time for RFI's shall average seven (7) days. Complex issues, or those requiring review by more than one design discipline may require additional time. Where possible, the design team will expedite its review. • Submittals: Review contractor submittals (schedules, samples, product data, shop drawings, Installation drawings, etc.) and provide review comments for same. In general, response time for submittals shall average fourteen (14) days. Complex submittals or submittals requiring review by more than one design discipline may require additional time. Where possible, design team will expedite its review. • Change Orders: Assist in the evaluation and preparation of contractor change orders. • Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the Contractor's punch lists for substantial and final completion. When all items are complete in accordance with the Contract Documents, issue a report indicating final acceptance of same. Design Team will also verify that the Contractor has submitted all required close-out documentation prior to authorizing approval of final payment to Contractor. • Consult with Owner: Provide consultation and advice to County regarding the Contractor's performance of the Contract. Liaise with the County, homeowners, and other stakeholders as necessary to administer the construction contract. • Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing contractors activities, equipment, maintenance of traffic and environmental compliance. An AMEC Inspector should be on site when the contractor is working. The costs for daily site inspections (up to 8 hours per day) and construction administration are based upon the number of construction days. For this proposal the number of field construction days is based upon the conceptual design cost estimates previously completed for Monroe County which for weed barrier Installation Is 7 days. After completion of the 100% construction documents and final construction schedule, the number of construction days may change. M Task 7 Deliverables: • Daily work reports • Meeting minutes • Progress pay estimates with back up documentation • Final Pay Estimate with back up documentation • Final "As -Built Plans" • Material certifications • Environmental Inspection Reports • Pre -construction, Progress and Final Photographs (Electronic Files) Task 7 Budget: $ 7,052.60 Task 7 Completion Date: Duration of 7 constructions days; 9 calendar days based upon 5 day work weeks after initiation of Construction TOTAL PROJECT BUDGET CANAL #287 A detailed cost spreadsheet is attached. The costs are based upon completing the #287 weed barrier installation restoration independent of the other six (6) restorations in case of a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This restoration will be able to proceed on its own schedule. PROJECT TOTAL: $ 54,416.55 21 22 Canal ID: 287 Big Pine Key Location: MM 31 Atlantic Estates subdivision, Bayside Summary of Water Quality Impacts: Primary — Weed wrack entry into canal; Secondary — organics accumulation on canal bottom Restoration Technology: Primary - Weed barrier to prevent additional entry of weed wrack; Secondary - organic removal from canal bottom to eliminate on -going source of organic decomposition Site Conditions: The canal faces due east and discharges into Bogie Channel. Private ownership of the lands below the high-water mark is not reflected in the plat book. Existing Treatment: Weed gate Homeowner Communication: AMEC spoke with Doug Scheele 305-797-4606 and Dennis Fowler 305 872-5656. Both seemed very interested in the project. No HOA, D.O. (mglL 1 % Saturation) Turbidity (NTU) W.Q. Summary & CMMP Ranking Demo Ranking 0.98I 15.8% at 5 It Not Measured Poor 112 33 Size (acres) 1.43 "Average Depth (ft) -9.67 "Min Depth (fl) -13.98 Degree of Stagnation -0.3 Number of Mouths 1 Organic Thickness (ft) 0.83 Average Parcels 26 WBID 6012A Impaired WWT FKAA/Cudjoe Regional - Note Completed FKNMS Monitoring 1.17 miles Station LUMUN00t c- .17. -F - Lbr,v' dons: Dissolved Oxygen (0.0.), Nephelometric Turbidity Unit (NTU); milligrams per liter (mg/L); water Body Identification (WBID): waste water treatment (W Wr): Feet (R). 'Information presented In the 2013 Monroe County Canal Management Master Plan. "Data collected during the 2013 Monroe County Canals Batttymehic Survey. r+tonroe County Selection Snptemb,)r 2013 of Damonstraft.t Canals Project ID: 287 Big Pine Key Proiect Location: The project area is located north of US1 in Monroe County, Big Pine Key, Florida; Section 24, Township 66 S. Range 29 E , (Latitude: 24040'37.53" North; Longitude: - 81 °20'40.62" West). The information sheet and site location map (Figure 10) provide additional details. Concentual Design: The purpose of the project is to reduce seaweed loading from the Gulf of Mexico for canal 287 by installing a weed barrier system. The preliminary design for the weed barrier system will entail a 5 horse power blower, 6.6 inch PVC piles, 50 linear feet of 3 inch PVC pipe, and 40 linear feet of plastic netting affixed to the piles. Please note the design will be finalized after discussions with homeowners. The following is a more detailed description of the preliminary system: • Two 10-foot stretches of physical weed barrier shall be constructed on either side of the channel at the entrance to the canal. • Each of the 10' physical weed barrier sections will be comprised of (2) PVC piles that will be placed approximately 9 feet apart. Plastic netting will be affixed to the pilings in order to block the seaweed from entering the canal. The netting shall be oriented such that at mean sea level 2.5 feet of netting remains above the water level and a minimum of 2.5 feet of netting is below the water level. • The area between the physical weed barriers extending from the shorelines shall include a 20' wide air curtain. Coarse bubble diffusers in the air curtain will be spaced at an interval of 2 feet. Mounts will be used to affix the coarse bubble diffusers to the air curtain lateral. The air curtain lateral line will rest approximately 1 foot above the bottom surface to allow for maximum boating clearance and minimum resuspension of sediment. • A 36 URAI blower, or similar, in conjunction with a 5hp motor will provide air through 3 inch PVC pipe to the air curtain. Calculations for determining these blower specifications were based on an assumed diffuser depth of 9'. This estimate is subject to change based on detailed design data. Due to the area outside the limits of the canal system designated as a Florida Outstanding Water the contractor will install primary and secondary turbidity curtains to ensure 0 NTU's above background. The evaluation of the fortification/upgrade/replacement of the existing swing gate and barrier will be considered in the final design. Construction Cost Estimate: The approximate cost to construct the weed barrier system as aforementioned will be $25,000. This price does not include any cost associated with operation and maintenance and electric drop fees. Permits• • South Florida Water Management District Environmental Resource Permit • Army Corps of Engineers Permit • Florida Key's National Marine Sanctuary Permit • Monroe County Building Permit Access: Based on field visits, there is an empty lot at the end of Hallerich Drive that could be used as a construction staging area. 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W MMOMOIµ� N 'CC 'T$® �CC m ® 9q C C ¢p �a O e'� P' O O u�1 ~ N C A %qq 0.3 i ~ ®Li Q �7 ?ems ^ tqO 'M V tSi 7yTj� LQ$ EU V M In C3 H u � W s uNw � � S p g 10 C CyI pCp3 ®o,,pp q ryn ppppo NNPf�eBNlol8N V�1wW wNNNO tp �p cp® µ M1 tl!rWj N' C q m O O O O O O O O O O o 0 0 NNNyNNNN MMf tl1N � x «O w �VI �C G B9 O V®®L j a y 'E II NNNC 3 O cc $ o � yam' E u�, w_ g $ ®u � U � � N J � � � � � Q V u5 3 a � p ® Mw '�N `�ww�i Mmi`M;wn ivfi w `f/ o f ® �'i�Aaw`91%1.m$w9r to, o °y V y M °v 85 ai g dHo a ao o�po��Q�°d',$ouo'o,o4a'�$�Ig' �P I1O ma Y�1P �PpOm WQQyN� ¢ W `�m'.go$sioaa000c n (� ®®p p ?, NN ^M�iA�NNNN�MNM �N 0.tNyp ^M Ffp�O Ng 1A���Ut �' Yf M tAMNM µNN ti c x u Y C c_ C_ c c A ffi ffi u w W W W$ tam MJ fA V1 W U u Q q N id V g7 Od E i <�2aj a m � C 7in J Ill W mU H i.11 Q aNaq 6n�� U C: M+!e Vi ®frt USQ J m 9m U' aCfA to O a (', BIG PINE KEY BETWEEN AVENUE I Aup 4 24 BACKGROUND The scope of work developed for completing the restoration design for Canal #290, located between Avenues I and J in Big Pine Key, is based upon previously collected information which is summarized on the information sheet and conceptual design (attached). These documents are part of the report titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements; dated November 8, 2013. DETAILED SCOPE OF WORK The scope of work is broken down into the following tasks: • Additional data collection including sediment sample collection, dewatering design bench scale testing, and mangrove surveys, as required to complete the design and permitting of the proposed restoration ® Preliminary Design — 30% Documents • Permitting • 60% Construction Documents • 100% Construction Documents with Bid Support Construction Support Services and Engineering During Construction Task 1: Additional Data Collection/Processing The first task is the collection of additional data that will be needed to finalize the design for organic removal from the canal bottom at Canal #290. AMEC shall schedule a site visit to meet with homeowners to discuss the conceptual designs, confirm the locations of the equipment involved with the restorations including staging areas, and obtain any additional input from the homeowners that might affect the final designs. AMEC shall coordinate the site visit with County staff. During the site visits the locations and specifics of additional data collection, such as survey limits, will be verified. AEMC will complete an existing conditions survey of the staging areas and equipment locations, seawalls, and other dock features of all properties located within the project limits. This will be performed by boat and foot and will consist of photo documentation and completion of a checklist detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A general engineering site evaluation will also be performed to denote other applicable site conditions such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition, access issues, etc. AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands, including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method (UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct and indirect impacts as well as to determine the appropriate compensatory mitigation, if any. FIR Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps, and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation includes on -site determination, marking in the field with a handheld GPS unit (sub - meter accuracy), and flagging of the aerial extent of each wetland (if any). Note: Florida International University (FlU1 staff will perform the benthic and threatened and endangered species surveys required for the, permit applications as part of their baseline canal characterization being performed under an existing EPA grant. AMEC will obtain FIU's survey data and incorporate the information into an ecological evaluation report required for permit submittal. Review of the existing sediment characterization data collected under DEP Grant S0769, has identified that additional bench scale polymer testing and a Geotube Dewatering Test are needed for designing the organic removal dewatering system. Additional sediment and canal water need to be collected for this testing. AMEC will collect approximately six (6) soil cores to obtain the necessary 10 gallons of sediment required for testing. Additionally 20 gallons of canal water will be collected. Both sediment and water will be shipped to WaterSolve LLC in Michigan for testing. An acute and chronic toxicity test of the bench scale dewatering effluent will also be performed by AMEC's Gainesville Toxicology Laboratory. AMEC will attempt to gain approval for land disposal within the Keys for the removed organic material. At this time, it is not known what additional field assessment tasks will be required to obtain approval for the disposal. Task I Deliverables: • Engineering Site Reconnaissance Summary • Baseline Conditions Survey • Technical memorandum with the attachments of the Geotube Dewatering Test results • Ecological evaluation report. Task I Budget: $ 27,787-30 Task I Completion Date: 90 days after Notice to Proceed Task 2: Preliminary Design - 30% Documents AMEC will review the existing conceptual designs along with the newly obtained additional assessment data and examine each design alternative in further detail and modify as needed to achieve the best possible result. AMEC will prepare preliminary design plans and technical specifications for the project. The preliminary design plans will Include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, and construction details. The preliminary design plan will be submitted to Monroe County at the conclusion of this task for final review and approval. County review time is not Included in the project schedules. 26 Task 2 Deliverables: • Preliminary design plans that Including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans, and e. construction details. Task 2 Budget: $11,752.00 Task 2 Completion Date: 90 days after Notice to Proceed Task 3: Permitting AMEC will obtain permits from the required regulatory agencies for the proposed organic removal restoration. The identified list of permits Is shown below: Environmental Resource Permit — SFWMD consultation with FWC Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS FKNMS Permit — NOAA FKNMS DEP — Mangrove trimming, If required, AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application meeting will be set up with the designated permitting representatives to identify permitting requirements and agency concerns. Following site investigations, a follow up pre -application meeting may be required to discuss any potential impacts to natural resource and any avoidance, minimization and mitigation requirements. The follow up pre -application meetings may include site visits with the regulatory agency representatives. Once a clear path forward on required consultation and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit (ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries Permit application will be completed along with any supporting documents (Endangered Species Act Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit application fees are included in the costing for this scope of work. If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation credits are not included in the cost estimate as it is unknown at this time what will be required. Once permit applications are submitted, the agencies will have the opportunity to prepare a Request for Additional Information (RAI). AMEC will prepare responses to the RAls. The scope of work for the permitting includes only non -sovereign submerged lands located within the project footprints. 27 Task 3 Deliverables: • Meeting minutes of the pre -application communications • Completed permit applications. Task 3 Budget: $ 11,317.10 Task 3 Completion Date: 135 days after Notice to Proceed Task 4: 60% Construction Documents Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal. The Construction Documents will include each of the following components: • Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and relocations, if necessary. • Specifications — Technical specifications for the project, utilizing County Standards where applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or developed specifically for this project application if necessary. • Schedules — AMEC will prepare a detailed construction schedule, working closely with the County, the homeowners and other stakeholders to phase, sequence and complete construction while considering the constraints and limitations. • Estimate of Construction Cost - The cost for the canal restoration will be refined throughout the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and submitted with the 60% construction documents. As part of the 60% design effort, AMEC will design a sediment removal, dewatering system and disposal plan for the removal of organics. 60% design plans and specifications will be submitted to Monroe County for review and comment. County times are not included in the project schedules. County review time is not included in the project schedules. Comments received will be addressed and resolved to the satisfaction of the County as soon as practicable so as to not delay future design. Open communication with the homeowners will be maintained throughout the design process. Task 4 Deliverables: • 60% design plans for the proposed restoration including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e. construction details f. construction schedule g. Engineer's Opinion of Probable Cost, Task 4 Budget: 10,152.00 Task 4 Completion Date: 120 days after Notice to Proceed No Task 5: 100% Construction Documents Completion Submittal Upon acceptance by the County of the 60% construction documents and comments from permitting agency reviewers, the AMEC Team will develop the 100% construction documents for the project. Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing communication with County staff and stakeholders to resolve any outstanding issues or questions and address concerns during the final design development. The final design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and models as required in response to regulatory comments. Comments received from Monroe County will be addressed and resolved prior to the final submittal of the 100% construction documents and design specifications. Task 5 Deliverables: • 100% Construction Documents for the proposed restoration including: a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e. construction details f. specifications, and g. construction cost estimate. Task 5 Budget: $ 6,190.00 Task 5 Completion Date: 225 days after Notice to Proceed. The ACOE permitting may require extension of this date. Task 6: Bid Support Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be bidding out the construction of the restoration, with the bid phase. AMEC will provide the following services to assist Monroe County with the bidding of the construction of the restoration: • Review of the Bid Package prepared by Monroe County which will include the 100% Construction documents completed by AMEC • Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation of Addenda, including making revisions to the Bidding Documents, as required. ■ Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting minutes. • Conduct a Responsibility Review of the Apparent Low Bidder in accordance with requirements. • Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of the Project, if required. 29 Task 6 Deliverables: • Comments on Bid Package • RFI responses • Pre -bid meeting notes • Comments on review of bids • Pre -award conference meeting minutes. Task 6 Completion Date: Estimated 60 days duration which will need to be confirmed by Monroe County, Based upon 60 days duration estimated completion date of 300 days after Notice to Proceed Task 7: Construction Support Services and Engineering During Construction The AMEC Team will conduct the following activities: • Pre-Constructiori Conference & Site Walk-Thru: Prepare the agenda and prepare the meeting minutes. • Reguests for Information: Review Contractor RFI's and respond as required to clarify the Contract Documents, Including providing revised drawings or specifications if needed. In general, response time for RFI's shall average seven (7) days. Complex issues, or those requiring review by more than one design discipline may require additional time. Where possible, the design team will expedite its review. ■ Submittals: Review contractor submittals (schedules, samples, product data, shop drawings, installation drawings, etc.) and provide review comments for same. In general, response time for submittals shall average fourteen (14) days. Complex submittals or submittals requiring review by more than one design discipline may require additional time. Where possible, design team will expedite its review. • Change Orders: Assist in the evaluation and preparation of contractor change orders. • Project Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the Contractor's punch lists for substantial and final completion. When all items are complete In accordance with the Contract Documents, issue a report indicating final acceptance of same. Design Team will also verify that the Contractor has submitted all required close-out documentation prior to authorizing approval of final payment to Contractor. • Consult with Owner: Provide consultation and advice to County regarding the Contractor's performance of the Contract. Liaise With the County, homeowners, and other stakeholders as necessary to administer the construction contract. • Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing contractors activities, equipment, maintenance of traffic and environmental compliance. An AMEC Inspector should be on site when the contractor is working. The costs for daily site inspections (up to 8 hours per day) and construction administration are based upon the number of construction days. For this proposal the number of field construction days is based upon the conceptual design cost estimates previously completed for Monroe County which for organic removal Is estimated at 24 days. After completion of the 100% construction documents and final construction schedule, the number of construction days may change. no] Task 7 Deliverables: • Daily work reports • Meeting minutes • Progress pay estimates with back up documentation • Final Pay Estimate with back up documentation • Final "As -Built Plans" • Material certifications • Environmental Inspection Reports • Pre -construction, Progress and Final Photographs (Electronic Files) Task 7 Budget: $ 23,848.20 Task 7 Completion Date: Duration of 24 constructions days; 36 calendar days based upon 5 day work weeks after initiation of construction. A detailed cost spreadsheet is attached. The costs are based upon completing the #290 weed barrier installation and organic removal restoration independently of the other six (6) restorations in case of a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This restoration will be able to proceed on its own schedule. PROJECT TOTAL: $96,567.40 31 32 amec� ��ty. Selection of ❑emonstration Canats for ORGANIC REMOVAL-" Canal ID: 290 Big Pine Key Location: MM 31 Not located within a subdivision, Bayside Summary of Water Quality Impacts: Primary —Organics accumulation on canal bottom. Restoration Technology; Primary — Organic removal from canal bottom to eliminate on -going source of organic decomposition Site Conditions: The canal faces due east and discharges into Bogie Channel. The plat book reflects private ownership of lands below the high-water mark is asserted over 0.06 acres of submerged land in the adjacent canal. Existing Treatment: Weed barrier, air curtain and weed gates. An effective system operated by one of the homeowners. Homeowner Communication: Stephen Konop 954461-3797 sent an email to Monroe County stating this canal needs water quality improvements of muck removal. D.O. (mg1L 1 % Saturation) Turbidity (NTU) W.Q. Summary $ CMMP Ranking Demo Ranking 1.32118.7% at 4 It 2.68 Poor 106 92 Size (acres) 0.62 Average Depth (ft) -7.36 Min Depth (ft) -7.97 Degree of Stagnation -0.7 Number of Mouths 1 Organic 102 Thickness (ft) Parcels 13 WBID 6012A Impaired WWT FKAA1Cudjoe Regional - Not Completed FKNMS Monitoring 1.36 miles Station A bb, ,v'31,or . Dissolved Oxygen (D.O.): Nephelometric Turbidity Unit (NTU): mil grams per liter (mgtl): water Body identification (WBID): wastewater treatment (wwr): Feet (it). 'Infomration presented in Uie 2013 Monroe county Canal Management Master Plan "Data collected during the 2013 Monroe County Canals Balhymetric Survey. Conroe County Selection•, Septninber 20113 of Demonstration Canais Canal 10: 290 Big Pine Key Proiect Location: The project area is located north of US1 in Monroe County, Big Pine Key, Florida; Section 25, Township 66 S , Range 29 E, (Latitude: 24°40'30.39" North; Longitude: - 81 °20'30.58" West). The information sheet and site location map (Figure 12) provide additional details. Conceptual Design: The purpose of the project is to remove the organic material from the bottom of canal 290 to eliminate this organic and nutrient source and to increase dissolved oxygen in the water column. At this stage in the project, the following design components have not been completed: • Detailed bathymetric cross section data • Detailed chemical and physical testing • Polymer and Geotextile Bag Testing Therefore, for budgetary purposes, AMEC assumed all material would be required to be disposed of at Class I Landfill. Alternate options should be explored during the final design. To calculate the volume of removal, AMEC used the area of the canal and average depth of muck from the bathymetric center line profile of the canal to estimate the 1,024 cubic yards of organic muck to remove. The project approach will entail using a barge mounted dredge and dewatering system to remove the muck from the canal. The dewatering system will be positioned near the canal shoreline to allow for ease of material loading from the barge system into the geotextile bags. The barge mounted dredge system will contain a pump and piping system which will transfer the material to the shoreline dewatering system. The pump will be connected to a suction hose which will be maneuvered by a certified driver. Due to the area outside the limits of the canal system designated as a Florida Outstanding Water the contractor will install primary and secondary turbidity curtains to ensure 0 NTU's above background. The estimated quantity of organic muck to remove and the method of removal within the canal will be verified once detailed bathymetric and muck thickness cross section data, polymer and geotextile bag testing, and chemical and physical data collection are completed. Construction Cost Estimate: The approximate construction cost of $460,000, includes the following assumptions: • Hauling and disposing the material at the Waste Management Medley Landfill • Hydraulic Dredging • Geotextile Bags and Roll off Container System without polymer Permits• • South Florida Water Management District Environmental Resource Permit • Army Corps of Engineers Permit • Florida Key's National Marine Sanctuary Permit • Monroe County Building Permit Access• Based on field visits, there is an empty lot on the comer of Father Tony Way and Avenue I that could be used as a construction staging area with minor vegetation trimming. Conceptual Drawing: See attached i; Z .1IL i a O O O ZUS vV i U .E n V n T '1l TIT f 1 ff' s 71 On IV Ol -1 Y y Y. i � F�i .i«�� { f ....� ![f"�7: j{'�'--T•^-7 (L....i.. it.�?;--�--i� t ..1+""7 --� � .F. 'y I I ht�-"1 I� iL.•.:1,.,-�--i{-i-� [1j y� •..:_}.—ti....j r Y O Y 0 � � 3 33 U C m V 2 U) _La C C d c 0 C w U W Q 8 -SIa m mom. ,ao .r g9agail" w3a w4Szu. w Dui w �+N�NwMM]X NN�NA �iNS n a] Jovaa N Gag a v $i oaf q.�. •,ar oairw vaf Qi»a�Li �ir+ o J a o a O 6 0 6 g RS83833588?S'a888 MMs3INt„yw giex`aI c g�,czw E W W W W W SW41wNwWaJV K< d 0 Ma t� Ptgg _22� i IMg129 rIi39� UH i waA uTaauo: snwwafn �<r W'a NA aaZ4 a 9 a 0 a a�3 p � � E c E c 4 a U�1 wm>_G4; Ei ® P S W � P as N M � � U P c Y t�j N a•00'-ODr pO r P P G is {O a 3 v w00��6V0�0[J� P Pa M DNyNv�1N�C1NN N N `g u N P gat +Q T N 000 0. 00^0 P a $8:'SSj�88S 7 �NA wa3 OOOU s r P���P�e000�eoaogt w r�� Ppp pppo p ��pry�n Neese u�i `,�bMu�1 'ryy w » » ty M N N ssssssssssssssss 3 � i +ui3www�uaN'+'n,'nu�+uu�ci�d�` i e <N < avr u'f�a �uKu��waNuiKa :• C• •- :r • M71 BACKGROUND The scope of work developed for completing the restoration design for Canal #459, located in Boca Chica Ocean Shores Subdivision, Geiger Key, is based upon previously collected information which is summarized on the information sheet and conceptual design (attached). These documents are part of the report titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements; dated November 8, 2013. DETAILED SCOPE OF WORK The scope of work is broken down into the following tasks: • Additional data collection including bathymetric and topographic surveys, geotechnical investigation, and mangrove surveys, as required to complete the design and permitting of the proposed restoration • Preliminary Design — 30% Documents • Permitting • 60% Construction Documents ® 100% Construction Documents with • Bid Support Construction Support Services and Engineering During Construction Task 1: Additional Data Collection/Processing The first task is the collection of additional data that will be needed to finalize the design for culvert installation at Canal #459. AMEC shall schedule a site visit to meet with homeowners to discuss the conceptual designs, confirm the locations of the equipment involved with the restorations including staging areas, and obtain any additional input from the homeowners that might affect the final designs. AMEC shall coordinate the site visit with County staff. During the site visits the locations and specifics of additional data collection, such as survey limits, will be verified. AEMC will complete an existing conditions survey of the staging areas and equipment locations, seawalls, and other dock features of all properties located within the project limits. This will be performed by boat and foot and will consist of photo documentation and completion of a checklist detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A general engineering site evaluation will also be performed to denote other applicable site conditions such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition, access issues, etc. AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands, Including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method (UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct and indirect impacts as well as to determine the appropriate compensatory mitigation, if any. W; Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps, and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation includes on -site determination, marking in the field with a handheld GPS unit (sub - meter accuracy), and flagging of the aerial extent of each wetland (if any). Note: Florida International University (FIU1 staff will perform the benthic and threatened and endangered species surveys required for the permit applications as part of their baseline canal characterization being performed under an existing EPA -grant. AMEC will obtain FIU's survey data and incorporate the information into an ecological evaluation report required for permit submittal. AMEC will obtain bathymetric and topographic data for the affected canal area and surrounding structures within the project boundary. A grid of canal bottom elevations will be collected on each side of the proposed culvert location sufficient to develop a digital elevation model. The thickness of soft sediment will be determined by probing to refusal. The topographic data will be acquired using traditional survey methodologies for the road, existing utilities, private property, and any other significant structure within the project boundary. Topographic and bathymetric maps will be prepared for design and permitting of the project. The bathymetric survey will be carried out utilizing a survey -grade GPS unit operating in Real Time Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat to traverse the canal area adjacent to the proposed culvert. The thickness of soft sediment will be determined in addition to top of hard rock. The topographic data will be acquired in the area of the proposed culvert location and will detail the existing utilities, private property, and any other significant structure within the immediate area. Bathymetdc maps will be prepared for design and permitting of the project. The survey and all subsequent work will be relative to the North American Datum of 1983/2007 Adjustment (NAD83/07) and the North American Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. All surveying and mapping services associated with this assignment will conform with the applicable requirements of the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17. Minimum Technical Standards, pursuant to Chapter 472, Florida Statutes. A tidal study will also be conducted to provide input data for a hydraulic model. AMEC will complete a subsurface exploration for the project that will consist of two Standard Penetration Test (SPT) boring to a depth of 35 feet below the existing ground surface in the location of the proposed culvert. Prior to the boring Installation, a utility clearance (Sunshine State One Call) will be performed to check for conflicts with existing underground utilities at the proposed boring locations. At completion of drilling the borings will be grouted. The drilling and sampling will be conducted in general accordance with applicable ASTM standards. In the laboratory, soil samples will be examined by an AMEC geotechnicai engineer and visually classified in general accordance with the Unified Soil Classification System. Granin size and organic content laboratory tests will be performed on two (2) samples. AMEC will utilize the test results to estimate the skin friction and bearing characteristics of the subsurface soils on the basis of empirical correlations and prior experience. AMEC will perform a corrosion potential 36 testing (Sulfate content, Chlorides content, pH, and resistivity) for one water sample obtained from the surface water of the canal. Task 1 Deliverables: • Engineering Site Reconnaissance Summary • Baseline Conditions Survey • Technical memorandum with the attachments of the bathymetric and topographic surveys, and geotechnical soil borings and soil test laboratory results • Ecological evaluation report. Task 1 Budget: $ 28,452.65 Task 1 Completion Date: 90 days after Notice to Proceed Task 2: Preliminary Design - 30% Documents AMEC will review the existing conceptual designs along with the newly obtained additional assessment data and examine each design alternative in further detail and modify as needed to achieve the best possible result. AMEC will prepare preliminary design plans and technical specifications for the project. The preliminary design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, and construction details. The preliminary design plan will be submitted to Monroe County at the conclusion of this task for final review and approval. County review time is not included in the project schedules. Task 2 Deliverables: + Preliminary design plans that including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans, and e. construction details. Task 2 Budget: $ 6,144.00 Task 2 Completion Date: 90 days after Notice to Proceed Task 3: Permitting AMEC will obtain permits from the required regulatory agencies for the proposed culvert installation restoration. The identified list of permits is shown below. Environmental Resource Permit — SFWMD consultation with FWC Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS FKNMS Permit — NOAA FKNMS Monroe County — Right of Way Permit DEP — Mangrove trimming, if required. 37 AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application meeting will be set up with the designated permitting representatives to identify permitting requirements and agency concerns. Following site investigations, a follow up pre -application meeting may be required to discuss any potential impacts to natural resource and any avoidance, minimization and mitigation requirements. The follow up pre -application meetings may include site visits with the regulatory agency representatives. Once a clear path forward on required consultation and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit (ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries Permit application will be completed along with any supporting documents (Endangered Species Act Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit application fees are Included in the costing for this scope of work. If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation credits are not included in the cost estimate as it is unknown at this time what will be required. Once permit applications are submitted, the agencies will have the opportunity to prepare a Request for Additional Information (RAI). AMEC will prepare responses to the RAIs. The scope of work for the permitting includes only non -sovereign submerged lands located within the project footprints. Task 3 Deliverables: • Meeting minutes of the pre -application communications • Completed permit applications. Task 3 Budget: $10,629.10 Task 3 Completion Date: 135 days after Notice to Proceed Task 4: 60% Construction Documents Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal. The Construction Documents will include each of the following components: • Survey— AMEC°s licensed surveyor's bathymetric and topographic surveys. • Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and relocations, if necessary. • Specifications — Technical specifications for the project, utilizing County Standards where applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or developed specifically for this project application if necessary. • Schedules — AMEC will prepare a detailed construction schedule, working closely with the County, the homeowners and other stakeholders to phase, sequence and complete construction while considering the constraints and limitations. 38 • Estimate of Construction Cost - The cost for the canal restoration will be refined throughout the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and submitted with the 60% construction documents. As part of the 60% design effort, AMEC will prepare a hydraulic model (HEC-RAS 4.1) and prepare a MOT plan. 60% design plans and specifications will be submitted to Monroe County for review and comment. County times are not included in the project schedules. County review time is not included in the project schedules. Comments received will be addressed and resolved to the satisfaction of the County as soon as practicable so as to not delay future design. Open communication with the homeowners will be maintained throughout the design process. Task 4 Deliverables: • 60% design plans for the proposed restoration including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e. construction details f. MOT plan g. construction schedule h. Engineer's Opinion of Probable Cost. Task 4 Budget: 6,070.00 Task 4 Completion Date: 120 days after Notice to Proceed Task 5: 100% Construction Documents Completion Submittal Upon acceptance by the County of the 60% construction documents and comments from permitting agency reviewers, the AMEC Team will develop the 100% construction documents for the project. Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing communication with County staff and stakeholders to resolve any outstanding issues or questions and address concerns during the final design development. The final design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and models as required in response to regulatory comments. Comments received from Monroe County will be addressed and resolved prior to the final submittal of the 100% construction documents and design specifications. Once the final designs are approved an Operation and Maintenance Plan will be prepared for the project site, Task 5 Deliverables: • 100% Construction Documents for the proposed restoration including - a. existing site plan b. proposed site plan c. proposed grading plans d, erosion and sediment control plans e. construction details 39 f. specifications g. construction cost estimate, and h. operation and maintenance plan. Task 5 Budget: $ 5,518.00 Task 5 Completion Date: 225 days after Notice to Proceed. The ACOE permitting may require extension of this date. Task 6: Bid Support Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be bidding out the construction of the restoration, with the bid phase. AMEC will provide the following services to assist Monroe County with the bidding of the construction of the restoration: • Review of the Bid Package prepared by Monroe County which will include the 100% Construction documents completed by AMEC • Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation of Addenda, including making revisions to the Bidding Documents, as required. • Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting minutes. • Conduct a Responsibility Review of the Apparent Low Bidder in accordance with requirements. • Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of the Project, if required. Task 6 Deliverables: • Comments on Bid Package • RFI responses • Pre -bid meeting notes • Comments on review of bids • Pre -award conference meeting minutes. Task 6 Budget: $ 6,020.80 Task 6 Completion Date: Estimated 60 days duration which will need to be confirmed by Monroe County. Based upon 60 days duration estimated completion date of 300 days after Notice to Proceed 40 Task 7: Construction Support Services and Engineering During Construction The AMEC Team will conduct the following activities: • Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the meeting minutes. • Reguests for Information: Review Contractor RFi's and respond as required to clarify the Contract Documents, including providing revised drawings or specifications if needed. In general, response time for RFI's shall average seven (7) days. Complex issues, or those requiring review by more than one design discipline may require additional time. Where possible, the design team will expedite its review. • Submittals: Review contractor submittals (schedules, samples, product data, shop drawings, installation drawings, etc.) and provide review comments for same. In general, response time for submittals shall average fourteen (14) days. Complex submittals or submittals requiring review by more than one design discipline may require additional time. Where possible, design team will expedite its review. • Change Orders: Assist in the evaluation and preparation of contractor change orders. • Project Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the Contractor's punch lists for substantial and final completion. When all items are complete in accordance with the Contract Documents, issue a report indicating final acceptance of same. Design Team will also verify that the Contractor has submitted all required close-out documentation prior to authorizing approval of final payment to Contractor. • Consult with Owner: Provide consultation and advice to County regarding the Contractor's performance of the Contract. Liaise with the County, homeowners, and other stakeholders as necessary to administer the construction contract. • Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing contractors activities, equipment, maintenance of traffic and environmental compliance. An AMEC Inspector should be on site when the contractor is working. The costs for daily site inspections (up to 8 hours per day) and construction administration are based upon the number of construction days. For this proposal the number of field construction days is based upon the conceptual design cost estimates previously completed for Monroe County which for culvert installation is estimated at 14 days. After completion of the 100% construction documents and final construction schedule. the number of construction days may change. Task 7 Deliverables: • Daily work reports • Meeting minutes • Progress pay estimates with back up documentation • Final Pay Estimate with back up documentation • Final "As -Built Plans" • Material certifications • Environmental Inspection Reports • Pre -construction, Progress and Final Photographs (Electronic Files) Task 7 Budget: $ 14,199.40 Task 7 Completion Date: Duration of 14 constructions days; 20 calendar days based upon 5 day work weeks after initiation of construction. 41 A detailed cost spreadsheet is attached. The costs are based upon completing the #459 culvert installation restoration independently of the other six (6) restorations in case of a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This restoration will be able to proceed on its own schedule. lmt[031 *4111liqu MMK�� 42 i 'ail + i M 43 Canal ID: 459 Geiger Key Location: MM 10 Boca Chica Ocean Shores subdivision, Oceanside Summary of Water Quality Impacts: Weed wrack entry into dead end canal Restoration Technology: Culvert installation under Boca Chica Road with connection to Canal 460 Geiger Key to assist with flushing and prevent the entrapment of weed wrack at the end of the canal. Sitle Conditions: The canal faces southeast and discharges into Similar Sound. The plat book indicates the property is owned by the federal government. The County indicated they cannot pre-empt federal use of the property and additional research is being conducted to determine the nature of the federal interest in the property. Existing Treatment: None Homeowner Communication: None to date D.O. (mg/Ll % Saturation) Turbidity (NTU) W.Q. Summary & CMMP Ranking Demo Ranking 1.74127.6% at 5 ft Not Measured Poor 86 64 Size (acres) 0.25 Average Depth (ft) -8.69 Min Depth (ft) -9.71 Degree of Stagnation -0.9 Number of Mouths 1 Organic 0.59 Thickness (ft) Parcels 7 WBID 6014C Not impaired WWT FKAAIBig Coppitt FKNMS Monitoring 4.37 miles Station DissoWd Oxygen (D.O.); Nephelometric, Turbidity UnR(NTtA milligrams per lder(mgA-); Mter Body Identification MUD); waste water treatment (VWVT). Wr);Feet(R). Information presented in ota 2013 Monroe County Canal Management Master Plan. -Data collected during the 2013 Monroe County Canals Bathymebtc survey. Mourc•: County SOcction T - �— Seplember 2013 cf DCrllonY ration Caltal> Canal ID: 459 Geiger Key Project Location: The project area is located south of US1 in Monroe County, Geiger Key, Florida; Section 26, Township 67 S , Range 26 E , (Latitude: 24035'04.80° North: Longitude: - 81 ° 39'00.15" West). The information sheet and site location map (Figure 14) provide additional details. Conceptual Design: The purpose of the project is to hydrologically connect canal 459 and 460 to increase the natural tidal flushing and reduce seaweed entrapment in the dead ends of the canal. At this stage in the project, the following design components have not been completed: • Hydraulic models • Geotechnical investigations • Detailed topographic and bathymetric data Therefore, for budgetary purposes AMEC has proposed installing an 8 feet high by 8 feet wide by 112 foot long precast concrete box culvert with a manatee grate under Boca Chica Road. The installation for the box culvert will entail using excavators to remove a 28 foot wide by 112 foot long section perpendicular to Boca Chica Road between Egret Lane and Jay Lane. Due to the removal of a portion of the main access road when installing the box culvert, maintenance of traffic plans will be created to ensure minimal impacts to local traffic In the event the existing water and sewer lines need to be removed for the box culvert construction, a bypass system will be created during construction to ensure minimal outage to the local area. Due to the area outside the limits of the canal system designated as a Florida Outstanding Water the contractor will Install primary and secondary turbidity curtains to ensure 0 NTU's above background. Construction Cost Estimate: The approximate cost to construct the culvert connection as aforementioned will be $130,000. Permits: • South Florida Water Management District Environmental Resource Permit • Army Corps of Engineers Permit • Florida Key's National Marine Sanctuary Permit • Monroe County Right of Way Permit • Monroe County Building Permit Access: Based on field visits, an area located along Egret Lane could be used as a construction staging area with minor vegetation trimming. Conceptual Drawing: See attached 02 coo 2 AV 0 44 � y ®tlt/�tMNwN�all JlwNN�w3. � NHNN�NnL�W� YI .J a 8 ae- 3 � g'sy. � M� d•S�9 r 6� r f 0. ® S = Z rrrrrryyyyyy QQ jyyy ooOOO A�ppo® ppC u •� � p N ® Q4C C S 9 CNyn H v $ y N tieuww —� � �ppoo � �i. L 9 . pp ppgppppp NNSD�Nv�M�lNM�wwwMwM t ® pp ��990p NIX HaM1MNNHNNMP ® i3 ® C N p C w r � a � r ~ a n x � r � oa9ee op ®Q;p N�MwNNM�NM��NHM� cp opOO® NpN�eAMnNMw w'�w�sj{y� g 3 ® W WTi O N 6 a= J Er.IL O w�i �.e��si�o�.e�.n��i�r .eoi e��Fe SF eYiN^evoi��i w w w o w �a MwN 8 id q c ®a a N Rlz r % U LL u�®$p�pgr��p$popp ��wo�oOgp ymNNaONellr?tlfN ��'aa3'�Q�ry�mr�apgm��pp��v��¢p�pSpy�9us �.}}vavyy NwNNNNyHVIN VI NeIeNN K S G� U gg t W W W W W %WNNNL' W UUQ O F � cgU$ N o ® +sTa+�gg a� gg9 gag C q Is ui r 7=e_ can r � t Bar Q a '� a oLLa a < aNenwaac�S�wu'iwae NaQ e°e. _ >�O $Gm�7a]mo e" alma w+c.»»q is '�rp��r�y�gyrN in e�i eA^•iA� m m M w ��• hM.9l9n RNryPYli C"9� ~ Ob NN P P.-Orw o YO $ S Y w w w= e pp U r e U W c .- ~ ..s g a ~ � u ® »✓''i�m�»w.ir an»J�w.Ti»w�ia > `o .`Tiw»«fir»+�oa1ai a o = J. ~ E z s3 wZ2 cr U. �$� m 6,y = .a. N n '� y '^ an r r: • Y UyU A �u 3 � 3 VV ~ d a$88gS�8SggS'�gg8 waa�'w—w »Panwbw��^�w�w.n�w u g8�8S8$�SS3 a. apmggg�R��u4aF e10 `�ww 0 mist hNw 1n $. O U G u 4 O C ^ ail e ��'>�''E'�9a33�58cuw�� WW WW WIWwf/1 wWUUK L y � a m _ .Mal o O '® a 321 f.�'- " s3 ® v7e a LU JU® __ 3a �Al S i ' f 45 BACKGROUND The scope of work developed for completing the restoration design for Canal #277, located in Tropical Bay Subdivision, Big Pine Key, is based upon previously collected Information which is summarized on the information sheet and conceptual design (attached). These documents are part of the report titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements; dated November 8, 2013. DETAILED SCOPE OF WORK The scope of work is broken down into the following tasks: • Additional data collection including bathymetric and topographic surveys, geotechnical investigation, and mangrove surveys, as required to complete the design and permitting of the proposed restoration • Preliminary Design — 30% Documents a Permitting • 60% Construction Documents • 100% Construction Documents with • Bid Support • Construction Support Services and Engineering During Construction Task 1: Additional Data -Collection/Processing The first task is the collection of additional data that will be needed to finalize the design for culvert installation at Canal #277. AMEC shall schedule a site visit to meet with homeowners to discuss the conceptual designs, confirm the locations of the equipment involved with the restorations including staging areas, and obtain any additional input from the homeowners that might affect the final designs. AMEC shall coordinate the site visit with County staff- During the site visits the locations and specifics of additional data collection, such as survey limits, will be verified. AEMC will complete an existing conditions survey of the staging areas and equipment locations, seawalls, and other dock features of all properties located within the project limits. This will be performed by boat and foot and will consist of photo documentation and completion of a checklist detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A general engineering site evaluation will also be performed to denote other applicable site conditions such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition, access issues, etc. AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance with Florida Administrative Code, Chapter 62-340, the USACE 1987 Welland Delineation Manual and the Regional Supplement to the Corps of Engineers Welland Delineation Manual. Wetlands, including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method (UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct and indirect impacts as well as to determine the appropriate compensatory mitigation, if any. 46 Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps, and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation includes on -site determination, marking in the field with a handheld GPS unit (sub - meter accuracy), and flagging of the aerial extent of each wetland (if any). Note: Florida International University f F1U} staff will perform the benthic and threatened and endangered species surveys required for the permit applications as part of their baseline canal characterization being performed under an existing EPA grant. AMEC will obtain FIU's survey data and incorporate the information into an ecological evaluation report required for permit submittal. AMEC will obtain bathymetric and topographic data for the affected canal area and surrounding structures within the project boundary. A grid of canal bottom elevations will be collected on each side of the proposed culvert location sufficient to develop a digital elevation model. The thickness of soft sediment will be determined by probing to refusal. The topographic data will be acquired using traditional survey methodologies for the road, existing utilities, private property, and any other significant structure within the project boundary. Topographic and bathymetric maps will be prepared for design and permitting of the project. The bathymetric survey will be carried out utilizing a survey -grade GPS unit operating in Real Time Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat to traverse the canal area adjacent to the proposed culvert. The thickness of soft sediment will be determined in addition to top of hard rock. The topographic data will be acquired in the area of the proposed culvert location and will detail the existing utilities, private property, and any other significant structure within the immediate area. Bathymetric maps will be prepared for design and permitting of the project. The survey and all subsequent work will be relative to the North American Datum of 1983/2007 Adjustment (NA083/07) and the North American Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. All surveying and mapping services associated with this assignment will conform with the applicable requirements of the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17, Minimum Technical Standards, pursuant to Chapter 472, Florida Statutes. A tidai study will also be conducted to provide input data for a hydraulic model. AMEC will complete a subsurface exploration for the project that will consist of three (3) Standard Penetration Test (SPT) boring to a depth of 35 feet below the existing ground surface in the locations of the proposed culverts. Prior to the boring installation, a utility clearance (Sunshine State One Call) will be performed to check for conflicts with existing underground utilities at the proposed boring locations. At completion of drilling the borings will be grouted. 47 The drilling and sampling will be conducted in general accordance with applicable ASTM standards. In the laboratory, soil samples will be examined by an AMEC geotechnical engineer and visually classified in general accordance with the Unified Soil Classification System. Granin size and organic content laboratory tests will be performed on up to three (3) samples. AMEC will utilize the test results to estimate the skin friction and bearing characteristics of the subsurface soils on the basis of empirical correlations and prior experience. AMEC will perform a corrosion potential testing (Sulfate content, Chlorides content, pH, and resistivity) for two (2) water samples obtained from the surface water of the canal. Task 1 Deliverables: • Engineering Site Reconnaissance Summary • Baseline Conditions Survey • Technical memorandum with the attachments of the bathymetric and topographic surveys, and geotechnical soil borings and soil test laboratory results • Ecological evaluation report. Task 1 Budget: $ 35,172.05 Task 1 Completion Date: 90 days after Notice to Proceed Task 2: Preliminary Design - 30%® Documents AMEC will review the existing conceptual designs along with the newly obtained additional assessment data and examine each design alternative in further detail and modify as needed to achieve the best possible result. AMEC will prepare preliminary design plans and technical specifications for the project. The preliminary design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, and construction details. The preliminary design plan will be submitted to Monroe County at the conclusion of this task for final review and approval. County review time is not included in the project schedules. Task 2 Deliverables: • Preliminary design plans that including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans, and e. construction details. Task 2 Budget: $ 7,308.00 Task 2 Completion Date: 90 days after Notice to Proceed 48 Task 3: Permitting AMEC will obtain permits from the required regulatory agencies for the proposed culvert installation restoration. The identified list of permits is shown below, Environmental Resource Permit — SFWMD consultation with FWC Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS FKNMS Permit — NOAA FKNMS Monroe County — Right of Way Permit DEP — Mangrove trimming, if required. AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application meeting will be set up with the designated permitting representatives to identify permitting requirements and agency concerns. Following site investigations, a follow up pre -application meeting may be required to discuss any potential impacts to natural resource and any avoidance, minimization and mitigation requirements. The follow up pre -application meetings may include site visits with the regulatory agency representatives. Once a clear path forward on required consultation and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit (ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries Permit application will be completed along with any supporting documents (Endangered Species Act Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit application fees are included In the costing for this scope of work. If impacts to wetlands or benthic resources are Identified, AMEC will coordinate appropriate mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation credits are not included in the cost estimate as it Is unknown at this time what will be required. Once permit applications are submitted, the agencies will have the opportunity to prepare a Request for Additional Information (RAI). AMEC will prepare responses to the RAls. The scope of work for the permitting includes only non -sovereign submerged lands located within the project footprints. Task 3 Deliverables: • Meeting minutes of the pre -application communications • Completed permit applications. Task 3 Budget: $ 10,828.10 Task 3 Completion Date., 135 days after Notice to Proceed EEO Task 4: 60% Construction Documents Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal. The Construction Documents will include each of the following components: • Survey — AMEC's Ilcensed surveyor's bathymetric and topographic surveys. • Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and relocations, if necessary. • Specifications — Technical specifications for the project, utilizing County Standards where applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or developed specifically for this project application if necessary. • Schedules — AMEC will prepare a detailed construction schedule, working closely with the County, the homeowners and other stakeholders to phase, sequence and complete construction while considering the constraints and limitations. • Estimate of Construction Cost - The cost for the canal restoration will be refined throughout the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and submitted with the 60% construction documents. As part of the 60% design effort, AMEC will prepare a hydraulic model (HEC-RAS 4.1) and prepare a MOT plan. 60% design plans and specifications will be submitted to Monroe County for review and comment. County times are not included in the project schedules. County review time is not included in the project schedules. Comments received will be addressed and resolved to the satisfaction of the County as soon as practicable so as to not delay future design. Open communication with the homeowners will be maintained throughout the design process. Task 4 Deliverables: 60% design plans for the proposed restoration including a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e. construction details f. MOT plan g. construction schedule h. Engineer's Opinion of Probable Cost. Task 4 Budget: $ 6,598.00 Task 4 Completion Date: 120 days after Notice to Proceed 50 Task 5: 100% Construction Documents Completion Submittal Upon acceptance by the County of the 60% construction documents and comments from permitting agency reviewers, the AMEC Team will develop the 100% construction documents for the project. Because the design package is advancing from 60%® to a 100%, the AMEC Team will have ongoing communication with County staff and stakeholders to resolve any outstanding issues or questions and address concerns during the final design development. The final design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and models as required in response to regulatory comments. Comments received from Monroe County will be addressed and resolved prior to the final submittal of the 100% construction documents and design specifications. Once the final designs are approved an Operation and Maintenance Plan will be prepared for the project site. Task 5 Deliverables: • 100% Construction Documents for the proposed restoration including: a. existing site plan b. proposed site plan c. proposed grading plans d. erosion and sediment control plans e. construction details f. specifications g. construction cost estimate, and h. operation and maintenance plan. Task 5 Budget: $ 6,064.00 Task 5 Completion Date: 225 days after Notice to Proceed. The ACOE permitting may require extension of this date. Task 6* Bid Support Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be bidding out the construction of the restoration, with the bid phase. AMEC will provide the following services to assist Monroe County with the bidding of the construction of the restoration: • Review of the Bid Package prepared by Monroe County which will include the 100% Construction documents completed by AMEC • Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation of Addenda, including making revisions to the Bidding Documents, as required. • Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting minutes. • Conduct a Responsibility Review of the Apparent Low Bidder in accordance with requirements. • Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of the Project, if required. 51 Task 6 Deliverables: • Comments on Bid Package • RFI responses • Pre -bid meeting notes • Comments on review of bids • Pre -award conference meeting minutes. Task 6 Budget: $ 6,020.80 Task 6 Completion Date: Estimated 60 days duration which will need to be confirmed by Monroe County. Based upon 60 days duration estimated completion date of 300 days after Notice to Proceed The AMEC Team will conduct the following activities: • Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the meeting minutes. • Reouests for Information: Review Contractor RFI's and respond as required to clarify the Contract Documents, including providing revised drawings or specifications If needed. In general, response time for RFI's shall average seven (7) days. Complex issues, or those requiring review by more than one design discipline may require additional time. Where possible, the design team will expedite its review. • Submittals: Review contractor submittals (schedules, samples, product data, shop drawings, Installation drawings, etc.) and provide review comments for same. In general, response time for submittals shall average fourteen (14) days. Complex submittals or submittals requiring review by more than one design discipline may require additional time. Where possible, design team will expedite its review. • Change Orders: Assist in the evaluation and preparation of contractor change orders. • Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the Contractor's punch lists for substantial and final completion. When all items are complete in accordance with the Contract Documents, issue a report indicating final acceptance of same. Design Team will also verify that the Contractor has submitted all required close-out documentation prior to authorizing approval of final payment to Contractor. • Consult with Owner: Provide consultation and advice to County regarding the Contractor's performance of the Contract. Liaise with the County, homeowners, and other stakeholders as necessary to administer the construction contract. • Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing contractors activities, equipment, maintenance of traffic and environmental compliance. An AMEC Inspector should be on site when the contractor is working. The costs for daily site inspections (up to 8 hours per day) and construction administration are based upon the number of construction days. For this proposal the number of field construction days is based upon the conceptual design cost estimates previously completed for Monroe County which for culvert installation is estimated at 21 days. After completion of the 100% construction documents and final construction schedule, the number of construction days may change. 52 Task 7 Deliverables: • Daily work reports • Meeting minutes • Progress pay estimates with back up documentation • Final Pay Estimate with back up documentation • Final "As -Built Plans" • Material certifications • Environmental Inspection Reports • Pre -construction, Progress and Final Photographs (Electronic Files) Task 7 Budget: $ 20,847.30 Task 7 Completion Date: Duration of 21 constructions days; 30 calendar days based upon 5 day work weeks after initiation of construction. A detailed cost spreadsheet is attached. The costs are based upon completing the #277 culvert installation restoration independently of the other six (6) restorations in case of a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This restoration will be able to proceed on its own schedule. PROJECT TOTAL: $92,838.75 611 54 ameO' 1AMonroeCount y Selection, of, Demonstration. Canals for CULVERT INSTALLATIt�N Canal ID: 277 Big Pine Key Location: MM 31 Tropical Bay (3rd Addition) subdivision, Bayside Summary of Water Quality Impacts: This canal system has multiple water quality impacts; Primary —Lack of flush- ing due to long multi -fingered canal system, also weed wrack entry, accumulated organics and deep stagnant zones due to average depth of -10.3 and max depth of-21.04. Restoration Technology: Primary - Culvert connection at north end of Sunset Drive to Bogie Channel to assist with flushing (also will assist with weed wrack not getting trapped at the dead end of the canal); Secondary - Organic removal from canal bottom to eliminate on -going source of organic decomposition; Tertiary — backfilling (For the purpose of eliminating deep oxygen depleted impaired water quality zone) Site Conditions: The canal faces due east and discharges into Bogie Channel. Private ownership of the lands below the high-water mark is not reflected in the plat book. Existing Treatment: Culvert between 2 of the canal fingers; culvert appears undersized and possibly clogged. Homeowner Communication: Numerous homeowners have submitted letters to Monroe County stating their request for demo canal cleanup funding. Some have suggested canal bottom organics removal. D.O. (mg/L i °% Saturation) Turbidity (NTU) W.Q. Summary & CMMP Ranking Demo Ranking 1.5121% at 5It 0.89 Poor 111 63 Size (acres) 5.44 Average Depth (ft) -10.32 Min Depth (ft) -21.04 Degree of Stagnation 1.2 Number of Mouths 1 Organic Thickness (ft) 1.15 Parcels 88 WBID 6012A Impaired WWT. FKAA/Cudjoe Regional - Not Completed FKNMS Monitoring Station 1.52 miles }•rC•vi1ti­,. Dissolved Oxygen (D.O.): Nephelometric Turbidity Unit (NTUT m0grams per titer(mgry: water Body Identification (MID). waste water treatment (VYM; Feet IN). 'Information presented in the 2013 Monroe County Canal Management Master Plan. "Data collected during the 2013 Monroe County Canals Bathymetric Survey. trtonroe County Selection Stml,I rn�. •r 2013 of Oamonstration Cznals Prolect Location: The project area is located north of US1 In Monroe County, Big Pine Key, Florida; Section 14, Township 66 S, Range 29 E , (Latitude: 24°41'43.52" North; Longitude: - 81 ° 21'22.92" West). The information sheet and site location map (Figure 7) provide additional details, Conceptual Design: The purpose of the project is to hydrologically connect canal 277 to open water in Doctor's Arm to increase natural tidal flushing and reduce seaweed entrapment in the dead ends of the canal. At this stage in the project, the following design components have not been completed: • Hydraulic models • Geotechnical investigations • Detailed topographic and bathymetric data Therefore, for budgetary purposes, AMEG is proposing installation of an 8 feet high by 8 feet wide by 185 foot long precast concrete box culvert with a manatee grate and plastic netting placed from the Doctor's Arm to canal 277. The installation will entail using excavators to remove a 28 foot wide by 185 foot long section through an empty lot and across Sunrise Drive. Due to the removal of a portion of the road, maintenance of traffic plans will be created to ensure minimal impacts to local traffic. In the event the existing water lines may be impacted due to construction, a bypass system will be created to maintain service to the local residents. Due to the area outside the limits of the canal system designated as a Florida Outstanding Water the contractor will install primary and secondary turbidity curtains to ensure 0 NTU's above background. Construction Cost Estimate: The approximate cost to construct the culvert connection as aforementioned will be $195,000. Permits: • South Florida Water Management District Environmental Resource Permit • Army Corps of Engineers Permit • Florida Key's National Marine Sanctuary Permit • Monroe County Right of Way Permit • Monroe County Building Permit Access: Based on field visits, an area located along within the empty lot adjacent to Sunrise Drive could be used as a construction staging area. Conceptual Drawina: See attached O 0 z Mal I 0 cl Mo t 55 � N�+i nee u�v u�5��3i ri Y�Si�'w � NNu1S�N�pw �u��3i� � e' cOy p` U 00'2 a g91® g�8 u y gp u n Y 6 N_ Y aj N iQp� y®@ 60 d N i32 •1 p� p w f° ® '9 O v `� 4 aN�D •X NN a612 a8 N NVINS YG NN:ZH.fNN u IS13 N q N N O Ip f i0 e w f Nv S �M MHNwNM NN ® M f w�C3apS��W N�Nw1A tl1'� ®ery '., O CNN VD fl1 N NwwN w ymg ®yam WA ii p r- LZ i U= r ® p y p 3 p Q ®p a s tRgN59a a 5;.99SNwRYS N 9 ® Q p 3 N� wNN NeA HN1 Q N N i � wan we d u 3 u a e v PN N pp N U ® N N h ® S Z Y U w � j yj � m w0 ~ C j o O i Z 7 6 p GGss an�yy �j�j ,p p� y ® ulNwe~O®®�fgfSSNSV! wNNaww ®terry (y ®p p S ��SNN INSSSSS � ® n LPp CL V t ®J N rA ypp ~gi ' OOOOOo N ? u ® tll ce p pay an�j p®p pp 3!OgO�O�I K .y p p Jpop SCnaOp Op Sooe OS yyO��eOO`S�J°O�OS�Sp „yMN�v1�N�Sq $MNaTiN O�p„UNO��rCi pOO��HyO� .��Yi i�tl�Nr x u w�wa�w2 W�fh�� �1U4�Z at r N � S Ul i gg > C gay .�.y a a d� yw n CNN N'd-1UQN HN0.lnN4+L Rf'J rpm iyq a- P�1 ®Jpn1�,Q �b��DyTpHt�q.�3SS� �.�-N�NnNN n SP rfVS j^O�iYpN�yNa^� ~WNH�N �N1�IlNNM N � h NNN�N N P < t< ® !+ o h N waa v a Nowa�u�.._nQ .r��o�cec i�5 N a w yyy � N ('1 $ C 6 .yd( YY rNNN ®�VI NIxMNNlN MYi� C m _9 g ®" a ro w P1 $ N Y P 1 Z' yP w S ��E aeW w LLi�i � u N a€ S® Ir3 I n $u N spp v a CC P W'6t pppppapppp 000p S„NAt�S DNIRNSNtl14l�� ��� ppaa99pppppaa p oo pp NNMSN.A YO���MSq aQA OS LS 0 dA�6 ® '{< p TN vpN a 4 S w a'Y�C i'. `1j�j YI �9 q ®� N <• NN a � 833$83�$88v�d88S siw�-�•�.:-„Nw.-uggao.ei �. W 6S3wSSSCroS�93Yr�. J�"''.�$ .R 3pa it ai g U N C a .S 8 S .6 33$$ 6G .r �y ® ZZ pp g Qfl_3e=3 <4UU 7 W W W W W S WNN9PNW UU u y e C � o c 3 W U S Us �c3=$sa<NS LL y a^T33N uj Rhl� Q a i� Q dNNS�Q �[}Q N1/1 .O/LL I!l 1�4< li a ?J �H ®(i6 J1(11lJUnOCf ~ i • i �'r i s i ' •' 56 The scope of work developed for completing the restoration design for Canal t#29. located in Sexton Cove, Key Largo, is based upon previously collected information which is summarized on the information sheet and conceptual design (attached). These documents are part of the report titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements; dated November 8, 2013. 9 O • • •c The scope of work is broken down into the following tasks: • Additional data collection including bathymetric/topographic surveys, sediment sample collection, mangrove surveys, geotechnicai investigations, as required to complete the design and permitting of the proposed restoration • Preliminary Design — 30% Documents • Permitting • 60% Construction Documents • 100% Construction Documents with ® Bid Support Construction Support Services and Engineering During Construction Task 1: Additional Data Collection/Processing The first task is the collection of additional data that will be needed to finalize the design for backfilling at Canal #29. AMEC shall schedule a site visit to meet with homeowners to discuss the conceptual designs, confirm the locations of the equipment involved with the restorations including staging areas, and obtain any additional input from the homeowners that might affect the final designs. AMEC shall coordinate the site visit with County staff. During the site visits the locations and specifics of additional data collection, such as survey limits, will be verified. AEMC will complete an existing conditions survey of the staging areas and equipment locations, seawalls, and other dock features of all properties located within the project limits. This will be performed by boat and foot and will consist of photo documentation and completion of a checklist detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A general engineering site evaluation will also be performed to denote other applicable site conditions such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition, access issues, etc. AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual and the Regional Supplement to the Corps of Engineers Wetiand Delineation Manual. Wetlands, including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method (UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct and indirect impacts as well as to determine the appropriate compensatory mitigation, if any. 57 Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps, and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation includes on -site determination, marking in the field with a handheld GPS unit (sub - meter accuracy), and Flagging of the aerial extent of each wetland (if any). Note: Florida international University tFIUI staff will perform the benthic and threatened and endangered species surveys required for the permit applications as part of their baseline canal characterization being performed under an existing EPA grant. AMEC will obtain FIU's survey data and incorporate the information into an ecological evaluation report required for permit submittal. AMEC will obtain bathymetric data for the canal area within the footprint of the proposed restoration. A grid of canal bottom elevations sufficient to develop a digital elevation model will be collected for the entire canal bottom. The bathymetric survey will be carried out utilizing a survey - grade GPS unit operating in Real Time Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat to traverse the canal area as best as possible to establish a grid of canal bottom elevations sufficient to develop a digital elevation model. Bathymetric maps will be prepared for design and permitting of the project. The survey and all subsequent work will be relative to the North American Datum of 1983/2007 Adjustment (NAD83/07) and the North American Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS) andior Florida Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. All surveying and mapping services associated with this assignment will conform with the applicable requirements of the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17, Minimum Technical Standards, pursuant to Chapter 472, Florida Statutes. AMEC will determine the thickness of soft sediment by probing to refusal during the performance of the bathymetric survey. Although, sediment removal is not proposed as part of the restoration an understanding of the amount and type of sediment is required in order to estimate the potential compaction and suspension of the soft sediment during backfill placement. AMEC will collect up to five (5) sediment cores utilizing a piston tube core sampler located on a small barge. Up to 10 samples will submitted for laboratory analysis for grain size analysis, organic content, moisture content, and Atterberg Limits to evaluate suspension and compaction. Task 1 Deliverables: • Engineering Site Reconnaissance Summary • Baseline Conditions Survey • Technical memorandum with the attachments of the bathymetric survey, sediment sampling results o Ecological evaluation report. Task 1 Budget: $ 28,368.15 Task 1 Completion Date: 90 days after Notice to Proceed 9.1 Task 2: Preliminary Design - 30% Documents AMEC will review the existing conceptual designs along with the newly obtained additional assessment data and examine each design alternative in further detail and modify as needed to achieve the best possible result. AMEC will prepare preliminary design plans and technical specifications for the project. The preliminary design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, and construction details. The preliminary design plan will be submitted to Monroe County at the conclusion of this task for final review and approval. Task 2 Deliverables: • Preliminary design plans that include existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, and construction details. Task 2 Budget: $ 8,386.00 Task 2 Completion Date: 90 days after Notice to Proceed Task 3: Permitting- AMEC will obtain permits from the required regulatory agencies for the proposed backfilling restorations. The identified list of permits is shown below: Environmental Resource Permit — SFWMD consultation with FWC Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS FKNMS Permit — NOAA FKNMS DEP — Mangrove trimming, if required. AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application meeting will be set up with the designated permitting representatives to identify permitting requirements and agency concerns. Following site investigations, a follow up pre -application meeting may be required to discuss any potential impacts to natural resource and any avoidance, minimization and mitigation requirements. The follow up pre -application meetings may include site visits with the regulatory agency representatives. Once a clear path forward on required consultation and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit (ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries Permit application will be completed along with any supporting documents (Endangered Species Act Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit application fees are included in the costing for this scope of work. If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation credits are not included in the cost estimate as it is unknown at this time what will be required. Once permit applications are submitted, the agencies will have the opportunity to prepare a Request for Additional Information (RAI). AMEC will prepare responses to the RAIs. 59 The scope of work for the permitting includes only non -sovereign submerged lands located within the project footprints. Task 3 Deliverables: • Meeting minutes of the pre -application communications • Completed permit applications. Task 3 Budget: $ 10,629.10 Task 3 Completion Date: 135 days after Notice to Proceed Task 4: 60% Construction Documents Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal. The Construction Documents will include each of the following components: • Survey — AMEC's licensed surveyor's bathymetric survey. • Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and relocations, if necessary. • Specifications — Technical specifications for the project, utilizing County Standards where applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or developed specifically for this project application if necessary. • Schedules — AMEC will prepare a detailed construction schedule, working closely with the County, the homeowners and other stakeholders to phase, sequence and complete construction while considering the constraints and limitations. • Estimate of Construction Cost - The cost for the canal restoration will be refined throughout the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and submitted with the 60% construction documents. As part of the 60% design effort, AMEC will investigate local quarry fill material specifications and availability of materials to assist in the development of the fill specifications. 60% design plans and specifications will be submitted to Monroe County for review and comment. Comments received will be addressed and resolved to the satisfaction of the County as soon as practicable so as to not delay future design. Open communication with the homeowners will be maintained throughout the design process. Task 4 Deliverables: 1. 60% design plans for the proposed restoration including, • existing site plan • proposed site plan • proposed grading plans • erosion and sediment control plans • construction details • construction schedule • Engineer's Opinion of Probable Cost. 01 Task 4 Budget: $ 5,828.00 Task 4 Completion Date: 120 days after Notice to Proceed Task 5: 100% Construction Documents Completion Submittal Upon acceptance by the County of the 60%® construction documents and comments from permitting agency reviewers, the AMEC Team will develop the 100% construction documents for the project, Because the design package is advancing from 60%® to a 100%®, the AMEC Team will have ongoing communication with County staff and stakeholders to resolve any outstanding issues or questions and address concerns during the final design development. The final design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and models as required In response to regulatory comments. Comments received from Monroe County will be addressed and resolved prior to the final submittal of the 100% construction documents and design specifications. Task 5 Deliverables: • 100% Construction Documents for the proposed restoration including existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, construction details, specifications, construction cost estimate. Task 5 Budget: $ 7,158.00 Task 5 Completion Date: 225 days after Notice to Proceed Task 6: Bid Support Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be bidding out the construction of the restoration, with the bid phase. AMEC will provide the following services to assist Monroe County with the bidding of the construction of the restoration: • Review of the Bid Package prepared by Monroe County which will include the 100% Construction documents completed by AMEC • Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation of Addenda, including making revisions to the Bidding Documents, as required. • Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting minutes. • Conduct a Responsibility Review of the Apparent Low Bidder in accordance with requirements. • Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of the Project, if required. Task 6 Deliverables: • Comments on Bid Package • RFI responses • Pre -bid meeting notes • Comments on review of bids • Pre -award conference meeting minutes. m Task 6 Budget: $ 6,020.80 Task 6 Completion Date: Estimated 60 days duration which will need to be confirmed by Monroe County. Based upon 60 days duration estimated completion date of 300 days after Notice to Proceed Task 7: Construction Support Services and Engineering During Construction The AMEC Team will conduct the following activities: • Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the meeting minutes. • Reguests for Information: Review Contractor BFI's and respond as required to clarify the Contract Documents, including providing revised drawings or specifications if needed. In general, response time for RFI's shall average seven (7) days. Complex issues, or those requiring review by more than one design discipline may require additional time. Where possible, the design team will expedite its review. • Submittals: Review contractor submittals (schedules, samples, product data, shop drawings, installation drawings, etc.) and provide review comments for same. In general, response time for submittals shall average fourteen (14) days. Complex submittals or submittals requiring review by more than one design discipline may require additional time. Where possible, design team will expedite its review. • Change Orders: Assist in the evaluation and preparation of contractor change orders. • Project Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the Contractor's punch lists for substantial and final completion. When all items are complete In accordance with the Contract Documents, issue a report indicating final acceptance of same. Design Team will also verify that the Contractor has submitted all required close-out documentation prior to authorizing approval of final payment to Contractor. • Consult with Owner: Provide consultation and advice to County regarding the Contractor's performance of the Contract. Liaise with the County, homeowners, and other stakeholders as necessary to administer the construction contract. • Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing contractors activities, equipment, maintenance of traffic and environmental compliance. An AMEC Inspector should be on site when the contractor is working. The costs for daily site inspections (up to 8 hours per day) and construction administration are based upon the number of construction days. For this proposal the number of field construction days is based upon the conceptual design cost estimates previously completed for Monroe County which for the backfil ling it Is estimated that 61 days. After completion of the 100% construction documents and final construction schedule, the number of construction days may change. Task 7 Deliverables: • Daily work reports • Meeting minutes • Progress pay estimates with back up documentation • Final Pay Estimate with back up documentation • Final "As -Built Plans" • Material certifications • Environmental Inspection Reports • Pre -construction, Progress and Final Photographs (Electronic Files) D-N Task 7 Budget: $ 60,819.83 Task 7 Completion Date: Duration of 61 constructions days; 86 calendar days based upon 5 day work weeks after initiation of construction A detailed cost spreadsheet is attached. The costs are based upon completing the #29 backfilling restoration Independently of the other six (6) restorations in case of a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This restoration will be able to proceed on its own schedule. PROJECT TOTAL:►. IN amec, Monroe County Selection of Demonstration, Canals for BACKFI .LIN Canal ID: 29 Key Largo Location: MM 106 Sexton Cove Estates subdivision, Bayside Summary of Water Quality Impacts: Primary— Deep stagnant zone with an average depth of-19.44. Restoration Technology: Backfilling (For the purpose of eliminating deep oxygen depleted impaired water quality zone). Site Conditions: The canal has an orientation pointing due west and discharges into Sexton Cove. Private ownership of the lands below the high-water mark is not reflected in the plat book. Existing Treatment: Aerator Homeowner Communication: David Gilbert, president of the Sexton Cove Property Owners Association, 305451-2020, emailed Monroe County stating interest in a demonstration project for backfilling in the Sexton Cove canals. D.O. (mg1L 1 % Saturation) Turbidity (NTU) W.Q. Summary & CMMP Ranking Demo Ranking 3.05143.5% at 3 ft 0 Poor 92 64 Size (acres) 0.86 "Average Depth (ft) -19.44 "Min Depth (ft) -32.33 Degree of Stagnation -0.6 Number of Mouths 1 Organic Thickness (ft) 1.41 Average Parcels 26 WBID 6006A Impaired WWT KLWTD FKNMS Monitoring None Station A Dissolved Oxygen (D.O.); Nephelametrio Turbidity Unit (NTU); mlrrgmms per liter (mglL); Water Body Identification (WBID); waste water treatment (vvWT); Feet (It). Infonnadon presented in the 2013 Monroe County Canal Management Master Plan. "Data collected during the 2013 Monroe County Canals Bathymet is Survey. ,Monroe County Selection S�pternher 2013 of Demonstration Canals Canal ID: 29 Key Largo Project Location: The project area is located west of US1 in Monroe County, Key Largo, Florida; Section 1, Township 61 S , Range 39 E. (Latitude: 25009'50.32" North; Longitude: - 80®23'01.28" West). The information sheet and site location map (Figure 2) provide additional details. Conceptual Design: The purpose of the project is to backfill canal 29 to an average depth of 8 feet mean low water elevation to increase dissolved oxygen and reduce deep stagnation zones. At this stage in the project, the following design components have not been completed: • Detailed bathymetric cross section data • Method to prevent suspension of bottom sediments Therefore, for budgetary purposes, AMEC used the surface area of the canal and average depth of the bathymetric center line profile of the canal to estimate the 21,000 tons to backfill the canal to the target elevation. It is assumed at this time that the source of the backfill will be a commercial quarry. The following is the backfill material specifications for the various layers: Top 1' of Material: Screening sand or A3 Sand Fill from Quarry. Subbase Material: Shall be clean, well -graded material free from debris, peat, roots, seeds of nuisance or exotic species, organic material, clods, and stones with a diameter greater than 3 inches (76 mm) in any direction. Backfill shall have an average organic content of not more than 6%. Backfill shall meet the following Unified Soil Classification System (ASTM D2487) designations: SW, SP, SP-SM, and SP-SC (These are coarse -grained soils with greater than 50% by dry weight retained on a No. 200 sieve; SP and SW have less than 5% finer than a No. 200 sieve; SP-SM and SP-SC have 5-12% finer than a No. 200 sieve). Base Material (thickness to be determined at each canal location): Backfill shall be clean, well -graded material, that is thoroughly mixed and free from debris, clods, seeds of nuisance or exotic species, and stones with a maximum 6-inch diameter in any direction. Backfill shall have an organic content of less than 5% by weight and shall meet the following Unified Soil Classification System (ASTM D2487) designations: SP, SP-SM, and SP-SC. The project will entail using earthmoving and mechanical equipment to place the material on a barge from the canal shoreline while minimizing environmental Impacts to existing mangrove fringe. An excavator will also be used to place the fill material into the canal system. Due to the area outside the limits of the canal system designated as a Florida Outstanding Water the contractor will install primary and secondary turbidity curtains to ensure 0 NTU's above background. The estimated quantity to backfill the canal to the target elevation will be verified once detailed bathymetric cross section data is gathered. Construction Cost Estimate: The approximate cost to install fill in the canal as aforementioned will be approximately $1,800 per linear foot of canal (722 linear feet) or $1.3 million total for Canal 29. Permits: • South Florida Water Management District Environmental Resource Permit • Army Corps of Engineers Permit • Florida Key's National Marine Sanctuary Permit Access• Based on field visits, there is an empty lot at the end of the canal adjacent to Pigeon Drive that could be used as a construction staging area. .Conceptual Drawing: See attached •I !� it ORf2_ a Ij I —ii.. i _a W O 64 .�JZ .'�iw$�� u�Jlwwwwwowe $;1 h3owai�i�arG $ps $a 3^ Y t^ N g ssaaaasaaaa a ® ®_ , ga ® .�n4 U arc �t"s8a 4 32! •n N M � sa y V) NN• M w ffi ryry .•f •Y � W M w r N .. y r• .. Z4 V/,C �i w91 99M N .1gg 3 VINVI w au� MMM 0 ,p„ N Y p iQA HY1 N p r U� N � N O y v m p' O v •p g' ; ' y - - b o a- v x xi e a C yNr�n N�Nwww�+�i ri u�iNN.ii p�aei»MNaOiwJCi rQ .`i' a � H O i N096000'a 0.700 �e��J�11%'w a�91����i�1iZ��y wia_ uiw»eY1.S�wo � n' m yyO� gp N i W O a p p p V a ® c � g�yypp pp pp py pp�• ®p N��IYNNN NM yypp yy�pO N��T NN�AMNUOlJA p4 •O Y.4 log pMN�NN�M 0 ® W d p 6 a 3yg �g ao ni�ryry NDoo o rorom n�oe�a O N = 7 V K a sssssss�D�assssa�s sa�ss�$sjj:�ggs5��ss 1� ��Mw»�vl~M»w„w �w�w 'n uW.tnrinM��zi �i SS �i�w r2 S u w �wN a :lw C c � a � = � qQqt�'' � � y(V1� •§yE!�3 WW WeSWV/V/Nf UZ�f�U(IdQ V U U3 t w g X � §§ h W g V V CL Q do w Ndat3daoi via•n'«' >8<`t7 <t7 a'�In'f IL ^aaa=ie '$N r"aasy �I I ImI^wok.-ONNrua.a L a Y � Y lUU7 w UA _ upp u a®C ppp ..pp ++����jj ee��pppp9O gNNNmVIWNVINwNffl WNW O �- p y y WMdIN»Vol^MNN O `p 9 G9 A} 6 6 O 3 M c u c3 $3e .+ to a°� u ®�r g�Wti u u w ® s y W a� rz Egg SS88SaSS$L3$SS$3 $SA8SS3:8�3 a NNNNam r� I nw' w °u N 3 w.uuw � u' eguAmu�i�wuu 3 In t� C ❑LLi C8 3, j v In 3 ` z g7 C �•®mn�� H35i��» et wNw0.a RN41w0.ww4< C }.a �¢U'<1'SG JAI F 65 PROJECT MANAGEMENT DURING IMPLEMENTATION OF THE DESIGNIPERMITTING AND INSTALLATION OF THE SIX CANAL RESTORATION DEMONSTRATION PROJECTS I i I a - • 0 Z AMEC will provide general project management services for 12 months for overall management of the canal restoration program. A cost has been included based upon providing a project manager (Wendy Blandin) for 20% of the time during the 12 month time frame (estimated 416 hours at $155 per hour). This task will include client communications, attendance at meetings, preparation of project updates, monthly reporting, and monthly invoicing. Overall Project Management Deliverables. • Monthly project status reports and within the month. • Meeting minutes Project Management Budget: $ 64,480.00 monthly Invoices detailing work activities performed Completion Date: 12 months from Notice to Proceed K�- lonfil 2014 SCHEDULE OF FEES (STANDARD A) ------------------------------ $71.00/hour $77.00/hour $86.00/hour 0011TAPT-FINE"IM $155.00/hour' $159.00/hour -Wll I L�jafZSJIQ HIM $194.00/hour! Techn-ici-an I ------------ - -- $45.00/hour Technician I I $55.00/hour Senior Technician I $60.00/hour Senior Technician I I $70.00/hour Project Administrator/Project Coordinator/Subcontract Administrator/Project Accountant $75.00/hour Technical Writer/Document Processo�r:: $78.00/hour'; ------------- . . .... ----- $66.00/hour', $101.00/hour:, I V- ---- - - 1 Field S�or I ----------- ---------------- $43.00/hour; - - ---- - ---- Field Surveyor 11 $47-00/hour Survey Technician I $67.00/hour Survey Technician 11 - ! $72.00/hour - - ------- Survey Party Chief $75.06/hour . . . . .......... . - D. Information Management Im. $92.00/hour $132.00/hour, Senior Software Engineer $162.00/hour $132.9.0/hourli AMEC ENVIRONMENT & INFRASTRUCTURE, INC 2014 SCHEDULE OF FEES (STANDARD A) PAGE 2 E. Contract Labor From time to time, AMEC retains outside Professional and Technical labor on a temporary basis to meet peak workload demands. Such contract labor will be charged at a 10% markup., Ill. Expenses A. Travel Expenses 1. Transportation: Company pickup truck/personal vehicle, per mile - $0.445 a. Company pickup truck per day - $75.00 b. Common carrier or car rental multiplies by (as covered in 7.3.1 of the Contract to be the amounts authorizes by Section 112.062, Florida Statutes) 2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes B. Disposal of Hazardous Waste Samples Samples of waste will be disposed by permitted methods after a determination is made that the waste is defined by RCRA to be hazardous. Due to the requirements for some hazardous assessments, disposal and invoicing of incurred expenses may take place after invoicing of the or►ginally contracted work. C. Equipment / Other Expenses (Does not include personnel) Digital Field Documentation Equipment $75.00/day (min 2 days) (cameras, water lever & measuring tapes, GPS units, etc. Geophysical Equilpment (GPR Equipment) $1,000/damin 2 days) Underwater Camera Equipment/Video up to $1,900.00/day 50 feet depth and low turbidity Environmental Monitoring & Sampling Equipment $100.00 to $450.00/day (Dust, OVA, Air Monitoring, Noise Meter, Light Meter) Depending on the equipment and scale required Special equipment or supplies, permits, Actual cost x 1.15 shipping, charges, special printing or other Items not customarily provided by AMEC D. Communications In-house costs for long-distance phone, telex, telecopier, postage - project labor charges x 5% Ill. Subcontract Subcontract services will be invoiced at a cost multiplied by 1.15.