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06/21/2017 AgreementKevin Madok, cPA Clerk of the Circuit Court & Comptroller — Monroe County, Flo DATE: July 20, 2017 TO: Steven Sanders, Project Manager Project Management VIA: Tammy Sweeting Executive Assistant FROM: Pamela G. Hanco�C. SUBJECT: June 21 st BOCC Me eting Enclosed is a duplicate original of Item C5, a contract with T.E.M. Environmental & Mechanical Services, Corp., for HVAC replacement at the Key West Library, for your handling. Should you have any questions, please feel free to contact me at extension 3130. cc: County Attorney w/o document Finance File ✓ KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 305- 294 -4641 305- 289 -6027 305 -852 -7145 PK/ROTH BUILDING 50 High Point Road Plantation Key, Florida 33070 305 -852 -7145 OEGINAL SECTION 00500 AGREEMENT Agreement Between Owner and Contractor Where the basis of payment is a STIPULATED SUM AGREEMENT Made as of the 21' day of June, 2017. BETWEEN the Owner: Monroe County Board of County Commissioners 500 Whitehead Street Key West, Florida 33040 And the Contractor: T.E.M. Environmental & Mechanical Services, Corp. 3210 Flager Avenue Key West, Florida 33040 For the following Project: Key West Library HVAC Scope of the Work 1. Project Overview The SCOPE OF WORK- MECHANICAL: 1. REMOVE ALL ELEMENTS AND COMPONENTS ASSOCIATED WITH THE AIR COOLED CHILLER, INCLUDING CHILLED WATER PIPING,CONTROLS,PUMPS,AIR HANDLERS,ETC. 2. PROVIDE AND INSTALL NEW SPLIT -DX SYSTEM TO SERVE ALL AREAS OF THE LIBRARY. 3. PROVIDE AND INSTALL A NEW SPLIT -DX, CRITICAL AREA,HVAC SYSTEM FOR THE DOCUMENT VAULT. 4. MODIFY THE EXISTING DUCT WORK SYSTEM CURRENTLY SERVING THE CHILDREN'S LIBRARY AND THE THEATER BY ELIMINATING THE DAMPER SYSTEM AND ISOLATING THE EXISTING 10 -TON SYSTEM FOR THE THEATER. 5. INSTALL A NEW SPLIT -DX SYSTEM TO SERVE THE CHILDREN'S LIBRARY. 6. PROVIDE NEW EXHAUST FANS FOR ALL BATHROOMS. 7. PROVIDE NEW AIR CONDITIONING DROPS TO EXISTING BATHROOMS. AGREEMENT 00500 -Page 1 of 16 8. PROVIDE, INSTALL AND PROGRAM A NEW BUILDING MANAGEMENT SYSTEM FOR ALL HVAC EQUIPMENT. 9. SERVICE ALL OUTSIDE AIR INTAKE SYSTEMS WITH MOTORIZED DAMPERS BACK TO OPREATIONAL CONDITION. 10. REBALANCE ALL SYSTEMS TO MEET THE DESIGN REQUIREMENTS. 11. PROVIDE A COMPLETE ASSESSMENT OF THE EXISTING CONDITIONS PRIOR TO BID AND COMMENCEMENT OF WORK. 12.COORDINATE WITH THE ELECTRIC CONTRACTOR ALL EQUIPMENT AND BUILDING REQUIRMENTS PRIOR TO ORDERING. NOTE: ALL MATERIALS USED WILL BE SUBJECTED TO SALT WATER ENVIRONMENT. ALL EXPOSED HARDWARE IS TO BE STAINLESS STEEL. ALL PIPE TO BE SALT WATER PROTECTED EITHER BY MATERIALS USED OR SPECIAL COATING. THE SCOPE OF WORK: ELECTRICAL: 1. REMOVE ALL ELEMENTS AND COMPONENTS ASSOCIATED WITH THE AIR COOLED CHILLER, DISCONNECTS ,CONDUITS,CONDUCTORS, BREAKERS, CONTROLS, ETC. 2. REPLACE ALL EXISTING FEDERAL PACIFIC PANELS, BREAKERS, DISCONNECT, ETC. WITH NEW APPROVED EQUIPMENT AS INDICATED. 3. RECONNECT ALL EXISTING LOADS TO THE NEW PANELS WHILE MATCHING BREAKERS AND PROVIDING NEW PANEL SCHEDULES FOR ALL PANELS. 4. PROVIDE A COMPLETE ASSESSMENT OF THE ENTIRE ELECTRICAL SYSTEM. 5. PROVIDE NEW CONDUIT, CONDUCTORS, BREAKERS, DISCONNECTS, ETC. ASSOCIATED WITH THE NEW EQUIPMENT BEING ADDED. 6. REMOVE ALL ELECTRICAL EQUIPMENT INCLUDING CONDUITS, CONDUCTORS, ETC. ASSOCIATED WITH MECHANICAL EQUIPMENT BEING REMOVED, INCLUDING AIR HANDLERS, WATER PUMPS, ETC. 7. COORDINATE WITH THE MECHANICAL CONTRACTOR ALL EQUIPMENT REQUIREMENTS PRIOR TO ORDERING. 2. General Project Intent and Scope Provide all labor, supervision, engineering, materials, supplies, equipment, tools, transportation, surveying, layout, and protection for the proper execution and completion of all the work in accordance with the Contract Documents. The Work shall include, but not be limited to, that shown on the Drawings and detailed in the Technical Specifications if any included in this Contract. 3. General Requirements AGREEMENT 00500 -Page 2 of 16 A. Construction work times shall be limited to: 8:00 am to 5:00 pm Monday - Friday. B. Contractor needs to be aware of weather and location and plan accordingly. B. Contractor needs to be aware of the facility, its vendors and staff with unusual schedules and plan accordingly. Coordination of each days works shall be done in advance with approval from County. All spaces interior and exterior shall be cleaned and returned to normal work period/ day. D. The Scope of Work shall include, but not be limited to, all work shown and listed in the Project Drawings. The Contractor is required to provide a complete job as contemplated by the drawings and specifications, which are a part of this bid package. The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies and any other means of construction necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated. The contractor will be responsible to obtain all additional necessary permits and approvals including the: City Of Key West. E. SPECIAL PROVISIONS The following Special Provisions are intended to clarify the scope of work, or highlight features of the work, or modify, change, add to, or delete from the General Scope of this Proposal Package. 1. All licenses required in order to perform the scope of work in the specified location, shall be procured and maintained by the contractor and his subcontractors. Contractor shall submit copies to Project Management prior to notice to proceed. Contractor's license shall accompany proposal. 2. Provide, replace, and maintain any safety rails and barricades as necessary during the process of work, or during deliveries of materials or equipment. 3. Contractor is to review Division 1 General Requirements for additional responsibilities required in order to perform this Work. 4. If in the event of conflicting, or overlapping requirements in any area of the proposal documents, technical specifications, or drawings, the most stringent condition shall be propo §ed and constructed Notify Project Management in any event, in order to not compromise the Owner's right to make appropriate decisions. 5. Contractor shall maintain As -Built Drawings (Record Drawings per Section 01720), of his work progression. AGREEMENT 00500 -Page 3 of 16 6. The Contractor shall not store materials tools or debris inside the building without written permission. Contractor shall provide suitable storage container, and be responsible for disposal off -site of all debris and trash. 7. The Contractor shall coordinate with Owner's representative on available hours for Job Site access. Job site will have limited 8:00 AM - S:OOPM work hours. Contractor will need to schedule work shifts typically from 8:00 AM- S:OOPM weekly. Any change to agreed upon schedule must be obtained in writing with a minimum of seventy -two (72) hours advanced notice. 8. Coordination of each days works shall be done in advance with approval from County. All spaces interior and exterior shall be cleaned and returned to normal each work period. 9. The Library is to remain open and fully functional during construction. Contractor needs to be aware of the facility, its users and staff with unusual schedules and plan accordingly. Coordination of each days works shall be done in advance with approval from County. Any equipment or area shut downs that will affect the nominal day to day operations of the library must occur after normal operating hours. All spaces interior and exterior shall be cleaned and returned to normal each work period. ARTICLE 1 The Contract Documents The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Proposal Documents, Addenda issued prior to execution of this Agreement, together with the response to RFP and all required insurance documentation, and Modifications issued after execution of this Agreement. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9. In the event of a discrepancy between the documents, precedence shall be determined by the order of the documents as just listed. ARTICLE 2 The Work of this Contract The Contractor shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows: ARTICLE 3 Date of Commencement and Substantial Completion 3.1 The date of commencement is the date to be fixed in a notice to proceed issued by the Owner. AGREEMENT 00500 -Page 4 of 16 The Contractor shall achieve Substantial Completion of the entire Work not later than Ninety - (90) calendar days after the date of commencement or issuance of a Notice to Proceed. The time or times stipulated in the contract for completion of the work of the contract or of specified phases of the contract shall be the calendar date or dates listed in the milestone schedule. Uquidated damages will be based on the Substantial Completion Date for all work, modified by all approved extensions in time as set forth by the Director of Project Management's signature of approval on the Certificate of Substantial Completion. The liquidated damages table below shall be utilized to determine the amount of liquidated damages. Contract Sum ARTICLE 4 4.1 The owner shall pay the Contractor in current funds for the Contractor's performance of the Contract the Contract Sum of Two Hundred Sixty -Seven Thousand Five Hundred and 00/100 Dollars ($267,500.00), subject to additions and deductions as provided in the Contract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If decisions on other alternates are to be made by the Owner subsequent to the execution of this Agreement. Attach a schedule of such other alternates showing the amount for each and the date until which that amount is valid.) Alternate # 1: No Alternates Specified /100 (Cost in words) Dollars ($ } 4.3 Unit prices, if any, are as follows: Progress Payments ARTICLE 5 5.1 Based upon Applications for Payment submitted by the Contractor to the Director of Project Management, and upon approval for payment issued by the Director of Project AGREEMENT 00500 -Page 5 of 16 FIRST SECOND 31 ST DAY & CONTRACT AMOUNT 15 DAYS 15 DAYS THEREAFTER Under $50,000.00 $50.00 /Day $100.00 /Day $250.00 /Day $50,000.00 - 99,999.00 100.00 /Day 200.00 /Day 750.00/Day $100,000.00 - 499,999.00 200.00/Day 500.00/Day 2,000.00 /Day $500,000.00 and Up 500.00/Day 1,000.00 /Day 3,500.00/Day Contract Sum ARTICLE 4 4.1 The owner shall pay the Contractor in current funds for the Contractor's performance of the Contract the Contract Sum of Two Hundred Sixty -Seven Thousand Five Hundred and 00/100 Dollars ($267,500.00), subject to additions and deductions as provided in the Contract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If decisions on other alternates are to be made by the Owner subsequent to the execution of this Agreement. Attach a schedule of such other alternates showing the amount for each and the date until which that amount is valid.) Alternate # 1: No Alternates Specified /100 (Cost in words) Dollars ($ } 4.3 Unit prices, if any, are as follows: Progress Payments ARTICLE 5 5.1 Based upon Applications for Payment submitted by the Contractor to the Director of Project Management, and upon approval for payment issued by the Director of Project AGREEMENT 00500 -Page 5 of 16 Management and Architect, the Owner shall make progress payments on account of the Contract Sum to the contractor as provided below and elsewhere in the Contract Documents. 5.2 The period covered by each Application for payment shall be one calendar month ending on the last day of the month, or as follows: 5.3 Payment will be made by the Owner in accordance with the Florida Local Government Prompt Payment Act, Section 218.735, Florida Statutes. 5.4 Each Application for Payment shall be based upon the Schedule of Values submitted by the Contractor in accordance with the Contract Documents. The Schedule of Values shall allocate the entire Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Director of Project Management may require. This schedule, unless objected to by the Director of Project Management, shall be used as a basis for reviewing the Contractor's Applications for Payment. 5.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: 5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the Schedule of Values, less retainage of Ten Percent 10 %. Pending final determination of cost to the owner of changes in the Work, amounts not in dispute may be included in Applications for Payment. The amount of credit to be allowed by the Contractor to the Owner for a deletion or change which results in a net decrease in the Contract Sum shall be the net cost to the Owner, less Overhead, Profit and Documented Costs incurred prior to the change Request, as indicated in the corresponding line item in the Approved Schedule of Values for that line item as confirmed by the Director of Project Management. When both additions and credits covering related Work or substitutions are involved in a change the allowance for overhead and profit shall be figured on the basis of net increase, if any, with respect to that change. 5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage; 5.6.3 Subtract the aggregate of previous payments made by the Owner; and 5.6.4 Subtract amounts, if any, for which the Director of Project Management has withheld or nullified a Certificate for Payment as provided in Paragraph 9.5 of the General Conditions. 5.7 Retainage of ten percent (10 %) will be withheld in accordance with Section 218.735 (8(b), Florida Statutes. 5.8 Reduction or limitation of retainage, if any, shall be as follows: Monroe County is exempt from and not subject to Florida Statutes, Section 255.078, "Public Construction Retainage". Reduction or limitation of retainage, if any, shall be reduced incrementally at the discretion of and upon the approval of the Director of Project Management. AGREEMENT 08500 -Page 6 of 16 ARTICLE 6 Final Payment Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when (1) the Contract has been fully performed by the Contractor except for the Contractor's responsibility to correct nonconforming Work as provided in Subparagraph 12.2.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive final payment, and (2) a final approval for payment has been issued by the Director of Project Management. Such final payment shall be made by the Owner not more than twenty (20) days after the issuance of the final approval for payment. The following documents (samples in section 010271 are required for Final Payment: (1) Application and Certificate for Payment (2) Continuation Sheet (3) Certificate of Substantial Completion (4) Contractor's Affidavit of Debts and Claims (5) Contractor's Affidavit of Release of Liens (6) Final Release of Lien (7) Contractor shall provide two (2) hard copies in tabulated divided binders and one (1) saved electronically tabbed and indexed in Adobe Acrobat file (.PDF) format delivered on a downloadable CDIDVD of all the following but not limited to: A. Project Record Documents (As Built Documents). B. Operating and maintenance data, instructions to the Owner's personnel. C. Warranties, bond and guarantees. D. Keys and keying schedule. E. Spare parts and maintenance materials. F. Electronic copies of approved submittals. G. Evidence of payment and final release of liens and consent of surety to final release (includes final release from all utilities and utility companies). ARTICLE 7 Miscellaneous Provisions 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Payment shall be made according to the Florida Local Government Prompt Payment Act and Monroe County Code. 7.3 Temporary facilities and services: As described in Article 34 of the General Conditions. AGREEMENT 00500 -Page 7 of 16 7.4 Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners. 7.5 A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to public entity, may not be awarded or perform work as contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty -six (36) months from the date of being placed on the convicted vendor list. 7.6 The following items are included in this contract: a) Contractor shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four (4) years following the termination of this Agreement. If an auditor employed by the County or Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest calculated pursuant to Sec. 55.03, Florida Statutes, running from the date the monies were paid to Contractor. b) Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and Contractor agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. The Parties waive their rights to trial by jury. The County and Contractor agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding, pursuant to Article 7, Section 7.6(h) of this agreement. c) Severability. If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The County and Contractor agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. d) Attorney's Fees and Costs. The County and Contractor agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or Interpretation of this Agreement, the prevailing party shall be entitled to AGREEMENT 00500 -Page 8 of 16 reasonable attorney's fees and court costs as an award against the non - prevailing party, and shall include attomey's fees and courts costs in appellate proceedings. e) Binding Effect. The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the County and Contractor and their respective legal representatives, successors, and assigns. f) Authority. Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. Each party agrees that it has had ample opportunity to submit this Contract to legal counsel of its choice and enters into this agreement freely, voluntarily and with advice of counsel. g) Claims for Federal or State Aid. Contractor and County agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to submission. h) Adjudication of Disputes or Disagreements. County and Contractor agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This Agreement is not subject to arbitration. i) Cooperation. In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, County and Contractor agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. County and Contractor specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. j) Nondiscrimination. The parties agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. The parties agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88 -352), which prohibit discrimination in employment on the basis of race, color, religion, sex, and national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC §§ 1681 -1683, and 1685 - 1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC §§ 6101 - 6107), which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, §§ 523 and 527 (42 USC §§ 690dd -3 and 290ee -3), as amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or AGREEMENT 00500 -Page 9 of 16 financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC §§ 1201), as amended from time to time, relating to nondiscrimination in employment on the basis of disability; 10) Monroe County Code Chapter 13, Article VI, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; and 11) any other nondiscrimination provisions in any federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. k) Covenant of No Interest. County and Contractor covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with Its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 1) Code of Ethics. County agrees that officers and employees of the County recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. m) No Solicitation/Payment. The County and Contractor warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the Contractor agrees that the County shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. n) Public Records Compliance. Contractor must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of Article I of the Constitution of Florida. The County and Contractor shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by the Contractor. Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing parry, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is required to: (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. AGREEMENT 00500 -Page 10 of 16 (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records that would be required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that Is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the Contractor of the request, and the Contractor must provide the records to the County or allow the records to be inspected or copied within a reasonable time. If the Contractor does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the Contractor. A Contractor who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under Section 119. 10, Florida Statutes. The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE _PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305 - 292 -3470 BRADLEY -BRIAN M NR E LINTY- FL.GOV MONROE COUNTY ATTORNEY'S OFFICE 1111 12 Street, SUITE 408, KEY WEST, FL 33040. o) Non - Waiver of Immunity. Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the Contractor and the County in this Agreement and the acquisition of any commercial liability insurance coverage, self - insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the County be required to contain any provision for waiver. p) Privileges and Immunities. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the County, when performing their respective functions under this Agreement within the territorial limits of the County shall apply to the same degree and AGREEMENT 00500 -Page 11 of 16 extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the County. q) Legal Obligations and Responsibilities: Non - Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility Imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the County, except to the extent permitted by the Florida constitution, state statute, and case law. r) Non - Reliance by Non- Parties. No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the Contractor agree that neither the County nor the Contractor or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. s) Attestations. Contractor agrees to execute such documents as the County may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement. t) No Personal Liability. No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. u) Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. v) Hold Harmless and Indemnification. Notwithstanding any minimum insurance requirements prescribed elsewhere in this agreement, Contractor shall defend, indemnify and hold the COUNTY and the COUNTY's elected and appointed officers and employees harmless from and against (1) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A) any activity of Contractor or any of its employees, agents, contractors or other invitees during the term of this Agreement, (B) the negligence or recklessness, intentional wrongful misconduct, errors or other wrongful act or omission of Contractor or any of its employees, agents, sub - contractors or other invitees, or (C) Contractor's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the COUNTY or any of its employees, agents, contractors or invitees (other than Contractor). Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or AGREEMENT 00500 -Page 12 of 16 circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination of this Agreement. In the event that the completion of the project (to Include the work of others) is delayed or suspended as a result of the Contractor s failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. Should any claims be asserted against the County by virtue of any deficiency or ambiguity in the plans and specifications provided by the Contractor, the Contractor agrees and warrants that the Contractor shall hold the County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the County's behalf. The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided for the above. w) Section Headings. Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. x) Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the County that DBE's, as defined in C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with County funds under this agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The County and its Contractor agree to ensure that DBE's have the opportunity to participate in the performance of the Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that DBE's have the opportunity to compete and perform contracts. The County and Contractor and subcontractors shall not discriminate on the basis of race, color, national origin, or sex in award and performance of contracts, entered pursuant to this Agreement. y) Agreements with Subcontractors. In the event that the Contractor subcontracts any or all of the work in this project to any third party, the Contractor specifically agrees to identify the COUNTY as an additional insured on all insurance policies required by the County. In addition, the Contractor specifically agrees that all agreements or contracts of any nature with his subcontractors shall include the COUNTY as additional insured. z) Florida Green Building Coalition Standards. Monroe County requires its buildings to conform to Florida Green Building Coalition standards. Special Conditions, if any are detailed in Section 00990 of the Project Manual for this Project. Termination or Suspension ARTICLE 8 8.1 The Contract may be terminated by the Owner as provided in Article 14 of the General Conditions. ARTICLE 9 Enumeration of Contract Documents AGREEMENT 00500 -Page 13 of 16 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: (Insert information here). a) Drawings: Titled Key West Ubrary HVAC System Upgrades Total 8 pages C -1 E- 0.1, E -1.1, E -2.1, M -0.1, M -1.1, M -2.1, M -2.2: b) Project Manual:Dated Janaury 2017: 9.1.1 The Agreement is this executed Standard Form of Agreement Between Owner and Contractor. 9.1.2 The General Conditions are the General Conditions of the Contract for Construction. 9.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated: 9.1.4 The Addenda, if any, are as follows: Number Date Page Addendum Number 1 April 10, 2017 Addendum Number 2 April 17, 2017 Addendum Number 3 April 20, 2017 9.1.5 The Alternates, if any, are as follows: Alternate No. 1: No Alternates END ALTERNATES This Agreement is entered into as of the day and year first written above and is executed in at least three (3) original copies of which one (1) is to be delivered to the Contractor. BALANCE OF PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGE TO FOLLOW AGREEMENT 00500 -Page 14 of 16 Exedution by the Cprnt!:ractor must be by a person with authority to bind the entity. SiiGNATUIRE OF THOf ERSON EXECUTING THE DOCUMENT MUST BE NOTAR�ED ANI;�, "W�'FNESSED BY ANOTHER OFFICER OF THE ENTITY. ° �' C) x .r F (SEAL} BOARD OF COUNTY COMMISSIdA S o Attast:'KevitlMadok, Cterk OF MONROE COUNTY, FLORIDAr-, ?I tv c °cj z� By . By. 'C° rn Dep lark Mayor/Chairman — r n Date o (SEAL) A c v CONTRACTOR'S Witnesses Attest Contractor must provide two witnesses signatures Print N ame: HIA(L5" Q F Title: 0 01 h Dat e: 71(P/ 1 `7 and: Signature: . Print Name rcre Title: ro e-" ✓1 Date: -- 1 I CQ I (`1 STATE OF FLOR A COUNTY OF IV10 On this day of , 20LZ, before me, the undersigned notary public, personally appear , known—to me to be the person whose name is subscribed above or who produced as identification, and acknowledged that he /she is the person who executed the above contract with Monroe County for Key West Library HVAC for the Z OE I I ASSISTANT COUNTY ATTORNEY DATE: _ lei 17. purpos s the in con tained ; • GABEL J BOYETTE / Not ry Publi •_ MY COMMISSION # GG100958 d ION EXPIRES May 30, 2021 .,!, Print a e My commission expires: ALa O (Seal) End of Section 00500 CONTRACTOR: T.E.M. ENVIRONMENTAL & MECHANICAL SERVICES, CORP Signature Print Name: Title: Date: O AGREEMENT 00500 -Page 15 of 16 GENERAL REQUIREMENTS Where Project Management is Not a Constructor Section 00750 Section 00970 Section 00980 Section 00990 Section 01010 Section 0 10 15 Section 01027 Section 01030 Section 01040 Section 01045 Section 01050 Section 01200 Section 01301 Section 01310 Section 01370 Section 01385 Section 01395 Section 01400 Section 01410 Section 01421 Section 01500 Section 01520 Section 01550 Section 01560 Section 01590 Section 01595 Section 01600 Section 01630 Section 01640 Section 01700 Section 01710 Section 01720 Section 01730 Section 01740 General Conditions Project Safety and Health Plan Contractor Quality Control Plan Special Conditions Summary of Work Contractor's Use of the Premises Application for Payment Alternates Project Coordination Cutting and Patching Field Engineering Project Meetings Submittals Progress Schedules Schedule of Values Daily Construction Reports Request for Information — (RFI) Quality Control Testing Laboratory Services Reference Standards and Definitions Temporary Facilities Construction Aids Access Roads and Parking Areas Temporary Controls Field Offices and Sheds Construction Cleaning Material and Equipment Post - Proposal Substitutions Product Handling Contract Closeout Final Cleaning Project Record Documents Operation and Maintenance Data Warranties GENERAL REQUIREMENTS 01740 -Page 16 of 16 ACORD CERTIFICATE OF LIABILITY INSURANCE 6/22/201 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE1 A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(iss) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER The Porter Allen Company, Inc. 513 Southard Street Key West FL 33040 ZCT NANT P (305)294 -2542 A (305)T96 -7965 )'� INSURER AFFOROINO COVE E NAIC Y INS RA:KINSALE INSURANCE COMPANY LIMITS INSURED T.E.M. Environmental 6 Mechanical Services,Corp 3210 Flagler Ave I Key West FL 33040 INSUR Re:KINSALE INSURANCE COMPANY INSURERC INSURANCE COMPANY INS D: IH U ERE: $ 1,000,000 1 I NSURER S 100,000 COVERAGES CERTIFICATE NUMBER:CL1762107277 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, Monroe County Board Of County TYPE OF INSURANCE Commissioners AUTHORIZE PRESENTA E 1100 Simonton Street POLlcY PP P OLICY! LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 PREMISES (Ea R>�� S 100,000 rA X COMMERCIAL GENERAL LIABILrrY MED EXP one n S EXCLUDED CUIWISMAOE [i] OCCUR X N 100039889 -1 /17/2017 6/17/2018 PERSONAL 5 ADV INJURY S 1,000,000 GENERAL. AGGREGATE S 2,000,000 GEWL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG S 2 $ X I POLICY I I PRO LOC I AUTOMOBILE RNED SINGLE LIMIT = S BODILY INJURY (Per person) S ANY AUTO BODILY INJURY (Per aoddent) $ ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS R DAMAGf War wckiantl S S UMBRELLA LIAR EACH OCCURRENCE S 2,000,000 AGGREGATE $ 2,000,000 B X EXCESS LIAR N OCCUR CLAIMS 100039903 -1 /17/2017 6/17/2018 7 TIN ED SEO $ WORKERS COMPENSATION I WC STATU• 75TH• ER C AND EMPLOYERW LJABBJTY ANY PROPRIETOR)PARTNERIEXECUTIVE � (Mandatory InNNJ EXCLUDED9 NIA 0023356 - 1/18/2017 1/18/2016 EL EACH ACCIDENT $ 1,000,000 EL DISEASE - EA EMPLOYE $ 1 1 000,000 EL DISEASE - POLICY LIMIT S 1,000,000 IIyyes, O DESCRIP IOk =O bebw DESCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES (Attach ACORD 101, Addtllonal Remarks ScheduK H more space to regWred) CERTIFIED AIR CONDITIONING CONTRACTOR REPLACING CENTRAL A/C UNIT AT THE KEY WEST LIBRARY 4APPRR R K GEM� NT CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED A _ r r'GCTIGIt'.ATC WRI nr-O (:AN('.FI I ATIAN (305) 295 -3994 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County Board Of County ACCORDANCE WITH THE POLICY PROVISIONS. Commissioners AUTHORIZE PRESENTA E 1100 Simonton Street Key West, FL 33040 ACORD 25 (2010105) V ®1986='1010 At ORD CORPORATION. All rights reserved. INS026 poloosl.ol The ACORD name and logo are registered marks of ACOR ACORU® CERTIFICATE OF LIABILITY INSURANCE `..•� D /22/ 201 /DD/Y 6/22/ 7 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER The Porter Allen Company Inc. 513 Southard Street Key West FL 33040 CONTACT NAME: PHONE (305)294 -2542 FAX (305)296 -7985 Noh E -MAIL AnnRFSR- INSURERS AFFORDING COVERAGE NAIC # INSURERA:KINSALE INSURANCE COMPANY LIMITS INSURED T.E.M. Environmental & Mechanical Services , Corp 3210 Flagler Ave , Key West FL 33040 INSURER B :KINSALE INSURANCE COMPANY INSURER C MA UKEL INSURANCE COMPANY INSURER D: INSURER E : $ 1,000,000 1 INSURER F: X COMMERCIAL GENERAL LIABILITY CLAIMS - MADE Q OCCUR COVERAGES CERTIFICATE NUMBER:CL1762107277 REVISION NUMgFR: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS - MADE Q OCCUR X N 100039889 -1 6/17/2017 6/17/2018 DANIA E TO RENTED PREMISES $ 100,000 MED EXP (Any one person) $ EXCLUDED PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ 2,000,000 POLICY X PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Par accid $ HIRED AUTOS NON -OWNED AUTOS UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 X AGGREGATE $ 2,000,000 B EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ 100039903 -1 6/17/2017 6/17/2018 WORKERS COMPENSATION WC STATU- OTH- C AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) N/A C0023356 - 06 1/18/2017 1/18/2018 E.L. EACH ACCIDENT $ 1, 000,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1 $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, K more space is require CERTIFIED AIR CONDITIONING CONTRACTOR REPLACING CENTRAL A/C UNIT AT THE KEY WEST LIBRARY B D SK GEMENT ATE CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED WAI N,A Y CERTIFICATE HOLDER CANCELLATION (305) 295 -3994 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County Board of County ACCORDANCE WITH THE POLICY PROVISIONS. Commissioners AUTHORIZE EPRESENTA E 1100 Simonton Street Key West, FL 33040 ACORD 25 (2010/05) (/ ©198> -2010 Ad,QRD CORPORATION. All rights re ser INS026 (201005).01 The ACORD name and logo are registered marks of ACORD