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Item I06M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� r i � �� Mayor George Neugent, District 2 The Florida. Ke Se y I Mayor Pro Tern David Rice, District 4 Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting July 19, 2017 Agenda Item Number: I.6 Agenda Item Summary #3116 BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources TIME APPROXIMATE: STAFF CONTACT: Beth Bergh (305) 289 -2511 NA AGENDA ITEM WORDING: Approval of a task assignment (FK -151) with Florida Fish & Wildlife Conservation Commission ( FFWCC) to receive $80,000 which will allow the County to hire a contracted crew of invasive exotic plant control technicians to treat invasive exotic plants on conservation lands that are owned or managed by Monroe County. ITEM BACKGROUND: Monroe County has been awarded funding for invasive exotic plant removal from FFWCC through the Florida Keys Invasive Exotics Task Force. This task assignment covers the upcoming State 2017 -2018 fiscal year and will build on the success of the twelve prior years. The funds will be used to hire a contracted crew of Invasive Exotic Technicians to perform exotic plant removal on conservation lands that are owned or managed by the County. The local match requirement of $20,427 will be funded by mitigation fees paid by developers into the Environmental Land Management and Restoration Fund (no ad valorem funds) and in -kind services (including Land Steward's time). PREVIOUS RELEVANT BOCC ACTION: May 21, 2014 — approval of a 10 year contract for funding to remove invasive exotic plant species; February 18, 2004 — approval of a 10 year contract for funding to remove invasive exotic plant species (expired in 2014); The Board has approved annual task assignments for funding since 2005. CONTRACT /AGREEMENT CHANGES: NA STAFF RECOMMENDATION: Approval DOCUMENTATION: FWC 10 yr contract 2014 fk -151 FINANCIAL IMPACT: Effective Date: July 19, 2017 Expiration Date: June 30, 2018 Total Dollar Value of Contract: $95,000 Total Cost to County: $15,000 Current Year Portion: $0 Budgeted: Yes Source of Funds: Fund 160 — Monroe County Env Land Management & Restoration Fund CPI: No Indirect Costs: No Estimated Ongoing Costs Not Included in above dollar amounts: NA Revenue Producing: No If yes, amount: Grant: $80,000 County Match: $20,427 ($15,000 from Fund 160 to pay selected contractor, and $5,427 in -kind services) Insurance Required: No Additional Details: In -kind services listed under County match include cleanup costs after exotic removal project and Land Steward's time 07/19/17 NEW COST CENTER ADDED $80,000.00 New grant 07/19/17 160 -52002 - ENVIRONMENTAL RESTORATIO $15,000.00 Total: $95,000.00 REVIEWED BY: Charles Pattison Completed 06/19/2017 3:14 PM Mayte Santamaria Completed 06/23/2017 10:10 AM Christine Hurley Completed 06/25/2017 5:14 PM Peter Morris Completed 06/26/2017 6:44 PM Jaclyn Carnago Completed 06/27/2017 8:19 AM Budget and Finance Completed 06/27/2017 8:28 AM Maria Slavik Completed 06/27/2017 10:06 AM Kathy Peters Completed 06/28/2017 11:33 AM Board of County Commissioners Pending 07/19/2017 9:00 AM leAOWGU 31 ;OX3 G J 0 1;UGWU 61 SSV 1Se-L:DM=1 :91. d tUZ; 3 e4UO 3 JA U:DM=1 :;UGWt4 - - - f FWC Contract No. 13101 4 WO 1IL 19113 " I Q1 WWOUN Di A CONTRACT No. 13101 The FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION, whose address is 620 South Meridian Street, Tallahassee, Florida 32399-1600, hereafter "Commission," and MONROE COUNTY, FLORIDA, 59-6000749-011, whose address is Monroe County Board of County Commissioners, 1100 Simonton St., Key West, Florida, 33040, hereinafter "Contractor", collectively, "Parties". The Commission and Contractor intend to partner together to to perform upland invasive plant control services on a Task Assignment basis (copies of the Task Assignment Form and Task Assignment Change Order Form are attached hereto as Attachments D and E, respectively) as defined herein and the Contractor does hereby agree to perform such services upon the terms and conditions set forth in this Contract, Attachment A (Scope of Work) and all attachments and exhibits named herein which are attached hereto and incorporated by reference. Each project to be performed by the Contractor shall be authorized by a separate task assignment notification form. No minimum amount is guaranteed under this Contract. For services rendered the Commission shall pay on a combination fixed price/cost reimbursement/fee schedule basis as specified in each executed Task Assignment. The Contractor shall satisfactorily perform the services described in each executed Task Assignment and executed Task Assignment Change Order. Any and all equipment, products, or materials necessary to perform this Contract shall be supplied by the Contractor, unless otherwise specified herein. ; The Commission has awarded this Contract pursuant to the requirements of Section 287.057, Florida Statutes; and welfare. Such benefits are for the ultimate good of the State of Florida, its resources, wildlife, and public follows: The Commission and the Contractor, for the considerations stated in this Contract, agree as 1. PROJECT DESCRIPTION. The Contractor shall provide the services and products, and perform the specific responsibilities and obligations, as set forth in the Scope of Work, attached hereto as Attachment A and made a part hereof (hereafter, Scope of Work). The Scope of Work specifically identifies project tasks and accompanying deliverables. These deliverables must be submitted and approved by the Commission prior to any payment. The Commission will not accept any deliverable that does not comply with the specified required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. If this Contract was competitively procured, the Contractor's response to the Commission's solicitation is hereby incorporated by reference. Ver. November 14, 2013 - Page 1 of 22 leAOWGU 31 ;OX3 G J )ise_L:DM=I :91. d V�OZ; JA 0�:DM=I :;LJGWt4 FWC Contract No. 13101 2. PERFORMANCE. A. Contractor Performance. The Contractor shall perform the activities described in the Scope of Work in a proper and satisfactory manner. Unless otherwise provided for in the Scope of Work, any and all equipment, products or materials necessary or appropriate to perform under this Contract shall be supplied by the Contractor. Contractor shall obtain all necessary local, state, and federal authorizations necessary to complete this project, and the Contractor shall be licensed as necessary to perform under this Contract as may be required by law, rule, or regulation; the Contractor shall provide evidence of such compliance to the Commission upon request. The Contractor shall procure all supplies and pay all charges, fees, taxes and incidentals that may be required for the completion of this Contract. By acceptance of this Contract, the Contractor warrants that it has the capability in all respects totally perform the requirements and the integrity and reliability that will assure good-faith performance as a responsible Contractor. Contractor shall immediately notify the Commission's Contract Manager in writing if its ability to perform under the Contract is compromised in any manner during the term of the Contract. The Commission shall take appropriate action, including potential termination of this Contract pursuant to paragraph eleven (11) Remedies, below, in the event Contractor's ability to perform under this Contract becomes compromised. B. Contractor — Quarterly Minority and Service-Disabled Veteran Business Enterprise Report. Contractor shall provide a quarterly Minority and Service-Disabled Veteran Business Enterprise Report to the Commission's Contract Manager, summarizing the participation of certified and non-certified minority and service-disabled veteran subcontractors/material suppliers for the current quarter and project to date. The report shall include the names, addresses and dollar amount of each certified and non-certified Minority Business Enterprise and Service-Disabled Veteran Enterprise participant and a copy must be forwarded to the Commission's Contract Manager. The Office of Supplier Diversity at (850) 487-0915 will assist in furnishing names of qualified minorities. The Commission's Minority Coordinator at (850) 488-3427 will assist with questions and answers. C. Contractor Responsibilities. Contractor agrees that all Contractor employees, subcontractors, or agents performing work under the Contract shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, Contractor shall furnish a copy of technical certification or other proof of qualification. All employees, subcontractors, or agents performing work under the Contract must comply with all security and administrative requirements of the Commission. The Commission may conduct, and Contractor shall cooperate in, a security background check or otherwise assess any employee, subcontractor, or agent furnished by Contractor. The Commission may refuse access to, or require replacement of, any personnel for cause, including, but not limited to, technical or training qualifications, quality of work, change in security status, or non-compliance with the Commission's security or other requirements. Such refusal shall not relieve Contractor of its obligation to perform all work in compliance with the Contract. The Commission may reject and bar from any facility for cause any of Contractor's employees, subcontractors, or agents. D. Commission Rights to Assign or Transfer. Contractor agrees that the State of Florida shall at all times be entitled to assign or transfer its rights, duties, or obligations under this Contract to another governmental agency in the State of Florida, upon giving prior written notice to Contractor. Ver. November 14, 2013 - Page 2 of 22 leAOWGU 31 ;OX3 83 ueuNuIeW JOI;UGWUBISSV )iSe-L:DM=I :91. d V�OZMJWOO JA 0�:DM=I :;UGWt4 FWC Contract No. 13101 A. Contract Period and Limited Obligation Period. This Contract shall begin upon execution by both Parties or July 1, 2014 (whichever is later) and end June 30, 2024, inclusive. The Commission shall not be obligated to pay for costs related to this Contract prior to its beginning date or after its ending date. B. Renewal — Competitive Procurement. If this Contract was competitively procured, the renewal price(s) must be set forth in the Contractor's response to the Commission's bid document. The renewal price(s) for this Contract are included in the Scope of Work. If applicable, renewal of this Contract shall be subject to the availability of funds, satisfactory performance evaluations by the Commission, and at the discretion of the Commission; it must also be in writing and subject to the same terms and conditions of this Contract. Renewal amendments must be executed prior to the end date of the Contract. Any costs associated with a renewal may not be passed onto the Commission. C. Renewal — Exceptional Purchase. If this Contract was procured by an exceptional purchase pursuant to Subsections 287.057(3)(a) or (3)(c), Florida Statutes (F.S.), it may not be renewed. Subsection 287.057(13), F.S., provides that contracts for commodities or contractual services may be renewed for up to three (3) years, or for a total term not to exceed the original Contract period, whichever is longer. If applicable, renewal of this Contract shall be subject to the availability of funds, satisfactory performance evaluations by the Commission, and at the discretion of the Commission; it must also be in writing and subject to the same terms and conditions of this Contract. Renewal amendments must be executed prior to the end date of the Contract. Any costs associated with a renewal may not be passed onto the Commission. D. Renewal Period. This Contract may not be renewed. If this contract was competitively procured, the renewal price(s) must be set forth in the Contractor's response to the Commission's bid document. The renewal price(s) for this Contract are included in the Scope of Work. E. Extension. If this is a contract for contractual services, any extension of this contract as provided for in the Scope of Work shall be in writing for a period not to exceed six (6) months and shall be subject to the same terms and conditions set forth in the initial contract. There shall be only one extension of this contract unless the failure to meet the criteria set forth in the contract for completion of the contract is due to events beyond the control of the contractor. r A. Compensation. As consideration for the services rendered by the Contractor under the terms of this Contract, the Commission shall pay the Contractor on a cost reimbursement basis in an amount not to exceed $4,000,000.00 B. Payments. The Commission shall pay the Contractor for satisfactory performance of the tasks identified in the Scope of Work, as evidenced by the completed deliverables, upon submission of invoices, accompanied by supporting documentation sufficient to justify invoiced expenses or fees, and after acceptance of services and deliverables in writing by the Commission's Contract Manager, identified in paragraph twelve (12), below. Unless Ver. November 14, 2013 - Page 3 of 22 leAOWGU 31 ;OX3 83 UeU 8 ;U 1 eW J )iSe_L:DM=1 :91. d V�OZMJWOO JA O�:DM=l :;U FWC Contract No. 13101 otherwise specified in the Scope of Work, invoices shall be due monthly, commencing from the start date of this Contract. Invoices must be legible and must clearly reflect the goods or services that were provided in accordance with the terms of the Contract for the invoice period. Unless otherwise specified in the Scope of Work, a final invoice shall be submitted to the Commission no later than 45 days following the expiration date of this Contract to assure the availability of funds for payment. Costs under this Contract must be obligated and all work completed by the Contractor by the end of the Contract period identified in paragraph three (3). C. Invoices. Each invoice shall include the Commission Contract Number and the Contractor's Federal Employer Identification (FEIID) Number. Invoices may be submitted electronically. If submitting hard copies, an original and two (2) copies of the invoice, plus all supporting documentation, shall be submitted. All bills for amounts due under this Contract shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. Contractor acknowledges that the Commission's Contract Manager shall reject invoices lacking documentation necessary to justify invoiced expenses. D. Travel Expenses. If authorized in the Scope of Work, travel expenses shall be reimbursed in accordance with Section 112.061, F. E. State Obligation to Pay. The State of Florida's performance and obligation to pay under this Contract is contingent upon an annual appropriation by the Legislature. The parties hereto understand that this Contract and any renewal thereof is not a commitment to future appropriations, but is subject to appropriation and authority to spend provided by the Legislature. The Commission shall be the final authority as to the availability of funds for this Contract, and as to what constitutes an "annual appropriation" of funds to complete this Contract. If such funds are not appropriated or available for the Contract purpose, such event will not constitute a default on behalf of the Commission or the State. The Commission's Contract Manager shall notify Contractor in writing at the earliest possible time if funds are not appropriated or available. F. Non-Competitive Procurement and Rate of Payment. Section 216.3475, F.S., requires that under non-competitive procurements, a Contractor may not receive a rate of payment in excess of the competitive prevailing rate for those services unless expressly authorized in the General Appropriations Act. If applicable, Contractor warrants, by execution of this Contract, that the amount of non-competitive compensation provided in this Contract is in compliance with Section 216.3475, F.S. G. Professional Services — Truth-In-Negotiation Certificate. If this Contract is for professional services and contains a lump-sum or a cost-plus-a-fixed-fee form of compensation which exceeds the threshold of Category Four ($195,000) as provided in Section 287.017, F.S., then: a. The Contractor must execute a Truth-in-Negotiations Certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting, pursuant to Section 287.055(5), F.S. b. The original contract price and any additions will be adjusted to exclude any significant sums by which the Commission determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates. All such contract adjustments must be made within one (1) year following the end of this Contract. Ver. November 14, 2013 - Page 4 of 22 I leAOWGU 31 ;OX3 83 ueuNuIeW J 1se-L:DM=1 :91. d tl�OZMJWOO JA O�:DM=l :;U FWC Contract No. 13101 H. Time Limits for Payment of Invoices. Payments shall be made in accordance with Sections 215.422 and 287.0585, F.S., governing time limits for payment of invoices. Section 215.422, F.S. provides that agencies have five (5) working days to inspect and approve goods and services, unless bid specifications or the Scope of Work, specifies otherwise. If payment is not available within forty (40) days, measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved, a separate interest penalty set by the Department of Financial Services pursuant to Section 55.03(1), F.S., will be due and payable in addition to the invoice amount. Invoices returned to a vendor due to preparation errors will result in a payment delay. Invoice payment requirements do not start until a properly completed invoice is provided to the agency. I. Electronic Funds Transfer. Contractor agrees to enroll in Electronic Funds Transfer (EFT), offered by the State's Chief Financial Officer, within thirty (30) days of the date the last Party has signed this Contract. Copies of the Authorization form and a sample blank enrollment letter can be found on the vendor instruction page at: http://www.fldfs.conVaadir/direct deposit webNendors.htm Questions should be directed to the State of Florida's EFT Section at (850) 413-5517. Once enrolled, invoice payments will be made by EFT. J. Vendor Ombudsman. A Vendor Ombudsman, whose duties include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from a State agency, may be contacted at (850) 413-5516 or by calling the Chief Financial Officer's Hotline, (800) 342-2762. 5. CERTIFICATIONS AND ASSURANCES. Upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of the form entitled "Certifications and Assurances," attached hereto and incorporated as Attachment B. This includes: Debarment and Suspension Certification; Certification Against Lobbying; Certification Regarding Public Entity Crimes; and Certification Regarding the Scrutinized Companies List (applicable to contracts for goods or services in excess of $1 million); Attachment B, incorporated and made part of this Contract. 1. MYFLORIDAMARKETPLACE VENDOR REGISTRATION AND TRANSACTION FEE. A. MyFloridaMarketPlace. In accordance with Rule 60A-1.030 of the Florida Administrative Code (F.A.C.), each vendor doing business with the State for the sale of commodities or contractual services as defined in Section 287.012, F.S., shall register in the MyFloridaMarketPlace system, unless exempted under Rule 60A-1.030(3), F.A.C. Information about the registration process is available, and registration may be completed, at the MyFloridaMarketPlace website (link under Business on the State portal at www.myflorida.com ) Interested persons lacking Internet access may request assistance from the MyFloridaMarketPlace Customer Service at (866-352-3776) or from State Purchasing, 4050 Esplanade Way, Suite 300, Tallahassee, Florida 32399. B. Transaction Fee. Pursuant to Section 287.057(22), F.S., all payments, unless exempt under Rule 60A-1.030(3), F.A.C., shall be assessed a Transaction Fee of one percent Ver. November 14, 2013 - Page 5 of 22 leAOWGU 31 ;OX3 83 UeU 8 ;U 1 eW J )iSe_L:DM=1 :91.bd t1�0Z; JA O�:DM=l :;U FWC Contract No. 13101 (1.0%), which the Contractor shall pay to the State. For payments within the State accounting system (Florida Accounting Information Resource, FLAIR, or its successor), the Transaction Fee shall, when possible, be automatically deducted from payments to the Contractor. If automatic deduction is not possible, the Contractor shall pay the Transaction Fee pursuant to Rule 60A-1.031(2), F.A.C. By submission of these reports and corresponding payments, Contractor certifies their correctness. All such reports and payments shall be subject to audit by the State or its designee. C. Transaction Fee Credits. The Contractor shall receive a credit for any Transaction Fee paid by the Contractor for the purchase of any items(s) if such items(s) are returned to the Contractor through no fault, act, or omission of the Contractor. Notwithstanding the foregoing, a Transaction Fee is non-refundable when an item is rejected or returned, or declined, due to the Contractor's failure to perform or comply with specifications or requirements of the Contract. Failure to comply with these requirements shall constitute grounds for declaring the Contractor in default and recovering re-procurement costs from the Contractor in addition to all outstanding fees. VENDORS DELINQUENT IN PAYING TRANSACTION FEES MAY BE EXCLUDED FROM CONDUCTING FUTURE BUSINESS WITH THE STATE. A. Overpayments to Contractor. Contractor shall return to the Commission any overpayments due to unearned funds or funds disallowed pursuant to the terms of this Contract that were disbursed to Contractor by the Commission. In the event that Contractor or its independent auditor discovers that overpayment has been made, Contractor shall repay said overpayment within forty (40) calendar days without prior notification from the Commission. In the event that the Commission first discovers an overpayment has been made, the Commission will notify Contractor in writing. Should repayment not be made in a timely manner, the Commission shall be entitled to charge interest at the lawful rate of interest established pursuant to Section 55.03(1), F.S., on the outstanding balance beginning forty (40) calendar days after the date of notification or discovery. Refunds should be sent to The Commission's Contract Manager, and made payable to the "The Florida Fish and Wildlife Conservation Commission." B. Additional Costs or Monetary Loss Resulting from Contractor Non-Compliance. If Contractor's non-compliance with any provision of the Contract results in additional cost or monetary loss to the Commission or the State of Florida, the Commission can recoup that cost or loss from monies owed to Contractor under this Contract or any other contract between Contractor and the Commission. In the event that the discovery of this cost or loss arises when no monies are available under this Contract or any other contract between Contractor and the Commission, Contractor will repay such cost or loss in full to the Commission within thirty (30) days of the date of notice of the amount owed, unless the Commission agrees, in writing, to an alternative timeframe. If the Contractor is unable to repay any cost or loss to the Commission, the Commission shall notify the State of Florida, Department of Financial Services, for resolution pursuant to Section 17.0415, F.S. 8. COMMISSION EXEMPT FROM TAXES, PROPERTY EXEMPT FROM LIEN. The Contractor recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay any taxes on the services or goods purchased under the terms of this Contract. Ver. November 14, 2013 - Page 6 of 22 leAOWGU OROX3 83 ueuNuIeW J )iSe_L:DM=1 :91. d V�OZ;OeJWOO JA O�:DM=l :;U FWC Contract No. 13101 The Contractor acknowledges that Property being improved is titled to the State of Florida, belongs to the State of Florida, and is not subject to lien of any kind for any reason. The Contractor shall include notice of such exemptions in any subcontracts and purchase orders issued hereunder 9. MONITORING. The Commission's Contract Manager shall actively monitor Contractor's performance and compliance with the terms of this Contract. The Commission reserves the right for any Commission staff to make scheduled or unscheduled, announced or unannounced monitoring visits. Specific monitoring terms, conditions, and schedules may be included in the Scope of Work. ITIIEEEVMIr �@ A. Commission Unilateral Termination. The Commission may unilaterally terminate this Contract for convenience by providing the Contractor with thirty (30) calendar days of written notice of its intent to terminate. Contractor shall not be entitled to recover any cancellation charges or lost profits. B. Termination — Fraud or Willful Misconduct. This Contract shall terminate immediately in the event of fraud or willful misconduct on the part of the Contractor. In the event of such termination, the Commission shall provide Contractor with written notice of termination. C. Termination - Funds Unavailability. In the event funds to finance this Contract become unavailable or if federal or state funds upon which this Contract is dependent are withdrawn or redirected, the Commission may terminate this Contract upon no less than twenty-four (24) hours notice in writing to Contractor. Said notice shall be delivered by certified mail, return receipt requested or in person with proof of delivery. The Commission shall be the final authority as to the availability of funds and will not reallocate funds appropriated for this Contract to another program thus causing "lack of funds." In the event of termination of this Contract under this provision, Contractor will be compensated for any work satisfactorily completed prior to notification of termination. D. Termination — Other. The Commission may terminate this Contract if the Contractor fails to: 1.) comply with all terms and conditions of this Contract; 2.) produce each deliverable within the time specified by the Contract or extension; 3.) maintain adequate progress, thus endangering the performance of the Contract; or, 4.) abide by any statutory, regulatory, or licensing requirement. Rule 60A-1.006(3), F.A.C., governs the procedure and consequences for default. The rights and remedies of the Commission in this clause are in addition to any other rights and remedies provided by law or under the Contract. Contractor shall not be entitled to recover any cancellation charges or lost profits. E. Contractor Discontinuation of Activities upon Termination Notice. Upon receipt of notice of termination, the Contractor shall, unless the notice directs otherwise, immediately discontinue all activities authorized hereunder. Upon termination of this Contract, the Contractor shall promptly render to the Commission all property belonging to the Commission. For the purposes of this section, property belonging to the Commission shall include, but shall not be limited to, all books and records kept on behalf of the Commission. Ver. November 14, 2013 - Page 7 of 22 leAOWGU 31 ;OX3 G JOI;UGWUBISSV )iSe-L:DM=1 :91. d tUZ; 3 eJ;UO 3 A UOM=1 :;UGwt4 FWC Contract No. 13101 A. Financial Consequences. In accordance with Section 287.058(1)(h), F.S., the Scope of Work, contains clearly defined deliverables. If Contractor fails to produce each deliverable within the time frame specified by the Scope of Work, the budget amount allocated for that deliverable will be deducted from Contractor's payment. The Commission shall apply any additional financial consequences identified in the Scope of Work. B. Cumulative Remedies. The rights and remedies of the Commission in this paragraph are in addition to any other rights and remedies provided by law or under the Contract. 12. NOTICES AND CORRESPONDENCE. Any and all notices shall be delivered to the individuals identified below. In the event that any Party designates a different Contract Manager after the execution of this Contract, the Party will provide written notice of the name, address, zip code, telephone and fax numbers, and email address of the newest Contract Manager or individual authorized to receive notice on behalf of that Party to all other Parties as soon as possible, but not later than five (5) business days after the new Contract Manager has been named. A designation of a new Contract Manager shall not require a formal amendment to the Contract. A. Waiver or Modification. No waiver or modification of this Contract or of any covenant, condition, or limitation herein contained shall be valid unless in writing and lawfully executed by both parties. Ver. November 14, 2013 - Page 8 of 22 leAOWGU 31 ;OX3 G J 1Se_L:DM=1 :91. d V�OZ;OeJWOO JA O�:DM=l :;UGwt4 FWC Contract No. 13101 B. Change Orders. The Commission may, at any time, by written order, make a change to this Contract. Such changes are subject to the mutual agreement of both parties as evidenced in writing. Any change which causes an increase or decrease in the Contractor's cost or time shall require an Amendment. Minor changes, such as those updating a party's contact information, may be accomplished by a Modification. C. Renegotiation upon Change in Law or Regulations. The Parties agree to renegotiate this Contract if federal and/or state revisions of any applicable laws or regulations make changes in the Contract necessary. A. Contractor's Preexisting Intellectual Property (Proprietary) Rights. Unless specifically addressed otherwise in the Scope of Work, intellectual property rights to the Contractor's preexisting property will remain with the Contractor. Contractor shall indemnify and hold harmless the Commission and its employees from any liability, including costs, expenses, and attorney's fees, for or on account of any copyrighted, patented, or un-patented invention, process or article manufactured or supplied by Contractor. B. Proceeds Related to Intellectual Property Rights. Proceeds derived from the sale, licensing, marketing or other authorization related to any intellectual property right created or otherwise developed by the Contractor under this Contract for the Commission shall be handled in the manner specified by applicable state statute. C. Commission Intellectual Property Rights. Where activities supported by this Contract produce original writing, sound recordings, pictorial reproductions, drawings or other graphic representation and works of any similar nature, the Commission and the State of Florida have the unlimited, royalty-free, nonexclusive, irrevocable right to use, duplicate and disclose such materials in whole or in part, in any manner, for any purpose whatsoever and to have others acting on behalf of the Commission to do so. If this Contract is supported by federal funds, the federal awarding agency reserves a royalty- free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes, and to authorize others to do so. A. Independent Contractor. The Contractor shall perform as an independent contractor and not as an agent, representative, or employee of the Commission. The Contractor covenants that it presently has no interest and shall not acquire any interest that would conflict in any manner or degree with the performance of services required. Each party hereto covenants that there is no conflict of interest or any other prohibited relationship between the Contractor and the Commission. B. Contractor Training Qualifications. Contractor agrees that all Contractor employees, subcontractors, or agents performing work under the Contract shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, Contractor shall furnish a copy of technical certification or other proof of qualification. C. Commission Security. All employees, subcontractors, or agents performing work under the Contract must comply with all security and administrative requirements of the Ver. November 14, 2013 - Page 9 of 22 leAOWGU OROX3 G J )iSe_L:DM=I :Md V�OZMJWOO A 0�:DM=I :;UGWt4 FWC Contract No. 13101 Commission. The Commission may conduct, and Contractor shall cooperate in, a security background check or otherwise assess any employee, subcontractor, or agent furnished by Contractor. The Commission may refuse access to, or require replacement of, any personnel for cause, including, but not limited to, technical or training qualifications, quality of work, change in security status, or non-compliance with the Commission's security or other requirements. Such refusal shall not relieve Contractor of its obligation to perform all work in compliance with the Contract. The Commission may reject and bar from any facility for cause any of Contractor's employees, subcontractors, or agents. D. Commission Rights to Assign or Transfer. Contractor agrees that the State of Florida shall at all times be entitled to assign or transfer its rights, duties, or obligations under this Contract to another governmental agency in the State of Florida, upon giving prior written notice to Contractor. E. Commission Rights to Undertake or Award Supplemental Contracts. Contractor agrees that the Commission may undertake or award supplemental contracts for work related to the Contract. Contractor and its subcontractors shall cooperate with such other contractors and the Commission in all such cases. 16. SUBCONTRACTS. A. Authority. Contractor is permitted to subcontract work under this Agreement, therefore, the following terms and conditions apply. If Contractor is authorized to subcontract, Contractor shall ensure, and provide assurances to the Commission upon request, that any subcontractor selected for work under this Contract has the necessary qualifications and abilities to perform in accordance with the terms and conditions of this Contract. Contractor must provide the Commission with the names of any subcontractor considered for work under this Contract; the Commission reserves the right to reject any subcontractor. Contractor agrees to be responsible for all work performed and all expenses incurred with the project. Any subcontract arrangements must be evidenced by a written document available to the Commission upon request. Contractor further agrees that the Commission shall not be liable to any subcontractor for any expenses or liabilities incurred under the subcontract and Contractor shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. Contractor, at its expense, will defend the Commission against such claims. The following provisions apply, in addition to any terms and conditions included in the Scope of Work. B. Contractor Payments to Subcontractor. If subcontracting is permitted pursuant to Paragraph A, above, Contractor agrees to make payments to the subcontractor within seven (7) working days after receipt of full or partial payments from the Commission in accordance with Section 287.0585, F.S., unless otherwise stated in the contract between Contractor and subcontractor. Contractor's failure to pay its subcontractors within seven (7) working days will result in a penalty charged against Contractor and paid to the subcontractor in the amount of one-half of one (1) percent of the amount due per day from the expiration of the period allowed herein for payment. Such penalty shall be in addition-to actual payments owed and shall not exceed fifteen (15) percent of the outstanding balance due. C. Commission Right to Reject Subcontractor Employees. The Commission shall retain the right to reject any of Contractor's or subcontractor's employees whose qualifications or performance, in the Commission's judgment, are insufficient. Ver. November 14, 2013 - Page 10 of 22 JeAOWGU OROX3 G JO1;UGWU Ise-LOMB :91. d V�OZ;OeJWOO A O�:DM=l :;UGWt4 FWC Contract No. 13101 D. Subcontractor as Independent Contractor. If subcontracting is permitted pursuant to Paragraph A above, Contractor agrees to take such actions as may be necessary to ensure that each subcontractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the State of Florida. A. Disclosure of Interested State Employees. This Contract is subject to Chapter 112, F.S. Contractors shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State of Florida. Contractors shall also disclose the name of any State employee who owns, directly or indirectly, an interest of five percent (5%) or more in Contractor or its affiliates. B. Prompt Disclosure of Litigation, Investigations, Arbitration, or Administrative Proceedings. Throughout the term of the Contract, Contractor has a continuing duty to promptly disclose to the Commission's Contract Manager, upon occurrence, all civil or criminal litigation, investigations, arbitration, or administrative proceedings (Proceedings) relating to or affecting the Contractor's ability to perform under this contract. If the existence of such Proceeding causes the Commission concern that the Contractor's ability or willingness to perform the Contract is jeopardized, Contractor may be required to provide the Commission with reasonable assurances to demonstrate that: a.) Contractor will be able to perform the Contract in accordance with its terms and conditions; and, b.) Contractor and/or its employees, agents or subcontractor(s) have not and will not engage in conduct in performing services for the Commission which is similar in nature to the conduct alleged in such Proceeding. 18. INSURANCE. A. Reasonably Associated Insurance. During the term of the Contract, Contractor, at its sole expense, shall maintain insurance coverage of such types and with such terms and limits as may be reasonably associated with the Contract. Providing and maintaining adequate insurance coverage is a material obligation of the Contractor, and failure to maintain such coverage may void the Contract. The limits of coverage under each policy maintained by Contractor shall not be interpreted as limiting Contractor's liability and obligations under the Contract. All insurance policies shall be through insurers licensed and authorized to write policies in Florida. B. Workers Compensation. To the extent required by Chapter 440, F.S., the Contractor will either be self-insured for Worker's Compensation claims, or will secure and maintain during the life of this Contract, Workers' Compensation Insurance for all of its employees connected with the work of this project, with minimum employers' liability limits of $100,000 per accident, $100,000 per person, and $500,000 policy aggregate. Such policy shall cover all employees engaged in any contract work. If any work is subcontracted, the Contractor shall require the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Such self-insurance program or insurance coverage shall comply fully with the Florida Workers' Compensation law (Chapter 440, F.S.). In case any class of employees engaged in hazardous work under this Contract is not protected under Workers' Compensation Ver. November 14, 2013 - Page 11 of 22 leAOWGU 31 ;OX3 83 UeU 8 ;U 1 eW J )iSe_L:DM=1 :91. d V�OZ; JA O�:DM=l :;U FWC Contract No. 13101 statutes, the Contractor shall provide, and cause each subcontractor to provide, adequate insurance satisfactory to the Commission, for the protection of its employees not otherwise protected. Employers who have employees who are engaged in work in Florida must use Florida rates, rules, and classifications for those employees. C. General Liability Insurance. By execution of this Contract, unless Contractor is a state agency or subdivision as defined by Subsection 768.28(2), F.S. or unless otherwise provided for in the Scope of Work, Contractor shall provide reasonable and adequate commercial general liability insurance coverage and hold such liability insurance at all times during the Contract. A self-insurance program established and operating under the laws of the State of Florida may provide such coverage. D. Insurance Required for Performance. During the Contract term, Contractor shall maintain any other types and forms of insurance required for the performance of this Contract as required in the Scope of Work. E. Written Verification of Insurance. Upon execution of this Contract, Contractor shall provide the Commission written verification of the existence and amount for each type of applicable insurance coverage. Within thirty (30) days of the effective date of the Contract, Contractor shall furnish proof of applicable insurance coverage to the Commission's Contract Manager by standard Association for Cooperative Operations Research and Development (ACORD) form certificates of insurance. In the event that any applicable coverage is cancelled by the insurer for any reason, Contractor shall immediately notify the Commission's Contract Manager in writing of such cancellation and shall obtain adequate replacement coverage conforming to the requirements herein and provide proof of such replacement coverage within fifteen (15) business days after the cancellation of coverage. F. Commission Not Responsible for Insurance Deductible. The Commission shall be exempt from, and in no way liable for, any sums of money representing a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of Contractor providing such insurance. 19. PUBLIC ENTITY CRIMES. A. Convicted Vendor List. Pursuant to Subsection 287.133(2)(a), F.S., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, F.S., for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. B. Notice of Conviction of Public Entity Crime. Any person must notify the Department of Management Services and the Commission within 30 days after conviction of a public entity crime applicable to that person or an affiliate of that person as defined in Section 287.133, F.S. C. Certifications and Assurances. Upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of the form entitled "Certifications and Assurances," attached hereto and Ver. November 14, 2013 - Page 12 of 22 jeAOWGU OROX3 G JOI;UGWUBISSV ISe-L:DM=I :91. d V�OZ;OeJWOO JA 0�:DM=I :;UGWt4 FWC Contract No. 13101 incorporated as Attachment B. This includes the Certification Regarding Public Entity Crimes. KI�Ij DIN A. Scrutinized Companies. Pursuant to Section 287.135, Florida Statutes, if this Contract is for goods or services in the amount of $1 million or more, in executing this Contract, Contractor certifies, that it is not listed on: the Scrutinized Companies with Activities in Sudan List; or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473, F.S. and is not engaged in business operations in Cuba or Syria. B. Certifications and Assurances — Scrutinized Companies List. If this Contract is for goods or services in the amount of $1 million or more, upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of Attachment B, "Certifications and Assurances." This includes the Certification Regarding the Scrutinized Companies List. C. False Scrutinized Lists Certification — Termination. Pursuant to Subsection 287.135(3)(b), F.S., the Commission may immediately terminate this Contract for cause if Contractor is found to have submitted a false certification or if, during the term of the Contract, Contractor is placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engages in business operations in Cuba or Syria. D. False Certifications — Termination Notice and Penalties. If the Commission determines that Contractor has submitted a false certification, the Commission will provide written notice to Contractor. Unless Contractor demonstrates in writing, within ninety (90) days of receipt of the notice, that the Commission's determination of false certification was made in error, the Commission shall bring a civil action against Contractor. If the Conunission's determination is upheld, a civil penalty equal to the greater of $2 million or twice the amount of this Contract shall be imposed on Contractor, and Contractor will be ineligible to bid on any contract with an agency or local governmental entity for three (3) years after the date of the Commission's determination of false certification by the Contractor. E. Cessation of Federal Authority. In the event that federal law ceases to authorize the states to adopt and enforce the contracting prohibition identified in this paragraph, this provision shall be null and void to the extent no longer authorized. 21. SPONSORSHIP. As required by Section 286.25, F.S., if Contractor is a nongovernmental organization which sponsors a program financed wholly or in part by state funds, including any funds obtained through this Contract, it shall, in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by (Contractor's name) and the State of Florida, Fish and Wildlife Conservation Commission." If the sponsorship reference is in written material, the words "State of Florida, Fish and Wildlife Conservation Commission" shall appear in the same size letters or type as the name of the Contractor's organization. Ver. November 14, 2013 - Page 13 of 22 leAOWGU 31 ;OX3 83 UeU 8 ;U 1 eW J )iSe-L:DM=l :91. d V�OZ; JA O�:DM=l :;U FWC Contract No. 13101 A. This Contract may be unilaterally canceled by the Commission for refusal by the Contractor to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Contractor in conjunction with this Contract, unless exemption for such records is allowable under Florida law. B. Pursuant to Section 119.070 1, F.S., the Contractor shall comply with the following: i. Keep and maintain public records that ordinarily and necessarily would be required by the Commission in order to perform the service. ii. Provide the public with access to public records on the same terms and conditions that the Commission would provide the records and at a cost that does not exceed the cost provided in Chapter 119, F. S. or as otherwise provided by law. iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. iv. Meet all requirements for retaining public records and transfer, at no cost, to the Commission all public records in possession of the Contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the Commission. 23. SECURITY AND CONFIDENTIALITY. The Contractor shall maintain the security of any information created under this Contract that is identified or defined as "confidential" in the Scope of Work. The Contractor shall not divulge to third parties any confidential information obtained by the Contractor or its agents, distributors, resellers, subcontractors, officers or employees in the course of performing Contract work. To ensure confidentiality, the Contractor shall take appropriate steps regarding its personnel, agents, and subcontractors. The warranties of this paragraph shall survive the Contract. I kTwi 0[111J I a Do JA I SM A. Contractor Responsibilities. The Contractor shall maintain accurate books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract, in accordance with generally accepted accounting principles. B. State Access to Contractor Books, Documents, Papers, and Records. The Contractor shall allow the Commission, the Chief Financial Officer of the State of Florida, the Auditor General of the State of Florida, the Florida Office of Program Policy Analysis and Government Accountability or authorized representatives of the state or federal government to have access to any of Contractor's books, documents, papers, and records, including electronic storage media, as they may relate to this Contract, for the purposes of conducting audits or examinations or making excerpts or transcriptions. C. Contractor Records Retention. Unless otherwise specified in the Scope of Work, these records shall be maintained for five (5) years following the close of this Contract. Contractor shall cooperate with the Commission to facilitate the duplication and transfer of such records upon the Commission's request. Ver. November 14, 2013 - Page 14 of 22 JeAOLUOU OROX3 83 ueuNuIeW J 0 1;u 8 WuB 1 SSV 1Se_L:DM=1 :Md tUZ; 3 e4u 03 JA U:DM=1 :;u FWC Contract No. 13101 D. Contractor Responsibility to Include Records Requirements — Subcontractors. In the event any work is subcontracted under this Contract, Contractor shall include the aforementioned audit and record keeping requirements in all subcontract agreements. E. Compliance with Federal Funding Accountability and Transparency. Any federal funds awarded under this Contract must comply with the Federal Funding Accountability and Transparency Act (FFATA) of 2006. The intent of the FFATA is to empower every American with the ability to hold the government accountable for each spending decision. The result is to reduce wasteful spending in the government. The FFATA legislation requires that information on federal awards (federal financial assistance and expenditures) be made available to the public via a single, searchable website: www.USASpending.gov. Grant recipients awarded a new Federal grant greater than or equal to $25,000 awarded on or after October 1, 2010 are subject to the FFATA. Contractor agrees to provide the information necessary, over the life of this Contract, for the Commission to comply with this requirement. A. Non-Expendable Property Defined. For the requirements of this section of the Contract, "nonexpendable property" is the same as "property" as defined in Section 273.02, F.S. (equipment, fixtures, and other tangible personal property of a non- consumable and nonexpendable nature, with a value or cost of $ 1,000 or more, and a normal expected life of one year or more; hardback-covered bound books that are circulated to students or the general public, with a value or cost of $25 or more; and uncirculated hardback-covered bound books, with a value or cost of $250 or more). FR itle to Nonexpendable Property. Tide (ownership) to all nonexpendable property acquired with funds from this Contract shall be vested in the Commission and said property shall be transferred to the Commission upon completion or termination of the Contract unless otherwise authorized in writing by the Commission or unless otherwise specifically provided for in the Scope of Work. H 26. FEDERAL FUNDS. No Federal Funds are applied to this Contract, therefore, the following terms and conditions do not apply. A. Prior Approval to Expend Federal Funds to Federal Agency or Employee. It is understood and agreed that the Contractor is not authorized to expend any federal funds under this Contract to a federal agency or employee without the prior written approval of the awarding federal agency. B. Compliance with Federal Laws, Rules and Regulations. As applicable, Contractor shall comply with all federal laws, rules, and regulations, including but not limited to: ■ Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). ■ The Copeland "Anti- Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR part 3). Ver. November 14, 2013 - Page 15 of 22 JeAOUJOU 31 ;OX3 83 UeU 8 ;U 1 eW J 0 1;U 8 UJU 61 SSV 1Se_L:DM=1 :91. d tUZ; 3 e4UO 3 JA U:DM=1 :;U 8 UJt4 3 e;;V FWC Contract No. 13101 ■ The Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR part 5). ■ Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR part 5). (Construction contracts awarded by grantees and subgrantees in excess of $2000, and in excess of $2500 for other contracts which involve the employment of mechanics or laborers) • All applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). ■ Mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). C. Compliance with Office of Management and Budget Circulars. As applicable, Contractor shall comply with the following Office of Management and Budget Circulars: ■ A-21 (2 CFR 220), Cost principles for Educational Institutions ■ A-87 (2 CFR 225), Cost Principles for State, Local, and Indian Tribal Governments ■ A-122 (2 CFR 230), Cost Principles for Non-Profit Organizations ■ A-133, Audit of States, Local Governments, and Non-Profit Organizations ■ A-102, Grants and Cooperative Agreements with State and Local Governments ■ A -110, Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Learning, Hospitals, and Other Non-Profit Organizations 01 D1 I. F4 1 1 1 1 4 0 1 Do 1Z 1 W4 A. Contractor Federal Certification. In accordance with federal Executive Order 12549, Debarment and Suspension, Contractor shall agree and certify ertify that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and, that the Contractor shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction. B. Contractor Commission Certification. Upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of Attachment B, "Certifications and Assurances." This includes the Certification Regarding Debarment, Suspension, and Other Responsibility Matters. A. Contractor Certification — Payments to Influence. The Contractor certifies that no federally appropriated funds have been paid or will be paid, on or after December 22, 1989, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding, renewal, amending or modifying of any Federal contract, grant, or cooperative contract. If any non-federal funds are used for lobbying activities as described above in Ver. November 14, 2013 - Page 16 of 22 leAOWGU 31 ;OX3 83 UeU 8 ;U 1 eW J 0 1;U 8 WU 61 SSV 1Se-L:DM=1 :91. d VWZ; 3 eJ;UO 3 JA WDM=1 :;U FWC Contract No. 13101 connection with this Contract, the Contractor shall submit Standard Form-LLL, "Disclosure Form to Report Lobbying", and shall file quarterly updates of any material changes. The Contractor shall require the language of this certification to be included in all subcontracts, and all subcontractors shall certify and disclose accordingly. B. Contractor — Refrain from Subcontracting with Certain Organizations. Pursuant to the Lobbying Disclosure Act of 1995, the Contractor agrees to refrain from entering into any subcontracts under this Contract with any organization described in Section 501(c)(4) of the Internal Revenue Code of 1986, unless such organization warrants that it does not, and will not, engage in lobbying activities prohibited by the Act as a special condition of the subcontract. C. Prohibition against Using Contract Funds for the Purpose of Lobbying. In accordance with Section 216.347, F.S., the Contractor is hereby prohibited from using funds provided by this Contract for the purpose of lobbying the Legislature, the judicial branch or a state agency. Upon request of the Commission's Inspector General, or other authorized State official, Contractor shall provide any type of information the Inspector General deems relevant to the Contractor's integrity or responsibility. D. Contractor Completion of Certifications and Assurances. Upon execution of this Contract by the Contractor, the Contractor shall complete, sign and return to the Commission's Contract Manager a completed copy of Attachment B, "Certifications and Assurances." This includes the Certification Regarding Lobbying. A. PRUDE. In accordance with Section 946.515(6), F.S., if a product or service required for the performance of this Contract is certified by or is available from Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE) and has been approved in accordance with Subsection 946.515(2), F.S., the following statement applies: It is expressly understood and agreed that any articles which are the subject of, or required to carry out, this contract shall be purchased from [PRIDE] in the same manner and under the same procedures set forth in Subsections 946.515(2) and (4), F.S.; and for purposes of this contract the person, firm or other business entity carrying out the provisions of this contract shall be deemed to be substituted for this agency insofar as dealings with such corporation are concerned. The above clause is not applicable to subcontractors unless otherwise required by law. Additional information about PRIDE and the products it offers is available at http: / /www.pride- enteKprises.or B. Respect of Florida. In accordance with Subsection 413.036(3), F.S., if a product or service required for the performance of this Contract is on the procurement list established pursuant to Subsection 413.035(2), F.S., the following statement applies: It is expressly understood and agreed that any articles that are the subject of, or required to carry out, this contract shall be Ver. November 14, 2013 - Page 17 of 22 JeA0UJGU 31 ;OX3 G J 1Se-L:DM=1 :91. d tUZ; 3 eJ;UO 3 JA UOM=1 :;UGwt4 FWC Contract No. 13101 purchased from a nonprofit agency for the blind or for the severely handicapped that is qualified pursuant to Chapter 413, F.S., in the same manner and under the same procedures set forth in Subsections 413.036(1) and (2), F.S.; and for purposes of this contract, the person, firm or other business entity carrying out the provisions of this contract shall be deemed to be substituted for the state agency insofar as dealings with such qualified nonprofit agency are concerned. Additional information about the designated nonprofit agency and the products it offers is available at http: / /www.respectofflorida.or C. Procurement of Recycled Products or Materials. Contractor agrees to procure any recycled products or materials which are the subject of or are required to carry out this Contract in accordance with Section 403.7065, F.S. 71,11 1, 1 W 'TiN 51 64 alp This Contract is not for the purchase or improvement of real property, therefore the following terms and conditions do not apply. The Contractor shall comply with Section 287.05805, F.S. This section requires the Contractor to grant a security interest in the property to the State of Florida, the type and details of which are provided for in the Scope of Work. A. Architectural, Engineering, Landscape Architectural, or Survey and Mapping. If this Contract is for the acquisition of professional architectural, engineering, landscape architectural, or surveying and mapping services, and is therefore subject to Section 287.055, F.S., the following provision applies: The architect (or registered surveyor and mapper or professional engineer, as applicable) warrants that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the architect (or registered surveyor and mapper, or professional engineer, as applicable) to solicit or secure this contract and that he or she has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the architect (or registered surveyor and mapper or professional engineer, as applicable) any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this contract. B. Termination for Breach. For the breach or violation of this provision, the Commission shall have the right to terminate the Contract without liability and, at its discretion, to deduct from the Contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 32. INDEMNIFICATION. If Contractor is a state agency or subdivision, as defined in Subsection 768.28(2), F.S., pursuant to Subsection 768.28(19), F.S., neither Party indemnifies nor insures the other Party for the other Party's negligence. If Contractor is not a state agency or subdivision as Ver. November 14, 2013 - Page 18 of 22 leAOWGU OROX3 83 UeU 8 ;U 1 eW J )ise_L:DM=1 :Md V�OZMJWOO JA O�:DM=l :;U FWC Contract No. 13101 defined above, Contractor shall be fully liable for the actions of its agents, employees, partners, or subcontractors and shall fully indemnify, defend, and hold harmless the State and the Commission, and their officers, agents, and employees, from suits, actions, damages, and costs of every name and description, including attorneys' fees, arising from or relating to personal injury and damage to real or personal tangible property alleged to be caused in whole or in part by Contractor, its agents, employees, partners, or subcontractors, provided, however, that Contractor shall not indemnify for that portion of any loss or damages proximately caused by the negligent act or omission of the State or the Commission. A. Non-Discrimination in Performance. No person, on the grounds of race, creed, color, national origin, age, sex, or disability, shall be excluded from participation in, be denied the proceeds or benefits of, or be otherwise subjected to discrimination in performance of this Contract. B. Discriminatory Vendor List. In accordance with Section 287.134, F.S., an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity. Contractor has a continuing duty to disclose to the Commission whether they appear on the discriminatory vendor list. 34. SEVERABILITY, CHOICE OF LAW, AND CHOICE OF VENUE. This Contract has been delivered in the State of Florida and shall be construed in accordance with the laws of Florida. Wherever possible, each provision of this Contract shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Contract shall be prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Contract. Any action in connection herewith, in law or equity, shall be brought in Leon County, Florida, to the exclusion of all other lawful venues. 35. NO T PARTY RIGHTS. The parties hereto do not intend nor shall this Contract be construed to grant any rights, privileges or interest to any person not a party to this Contract. 36. JURY TRIAL WAIVER. As part of the consideration for this Contract, the parties hereby waive trial by jury in any action or proceeding brought by any party against any other party pertaining to any matter whatsoever arising out of or in any way connected with this Contract, or with the products or services provided under this Contract, including but not limited to any claim by the Contractor of quantum meruit. 37. PROHIBITION OF UNAUTHORIZED ALIENS. In accordance with federal Executive Order 96-236, the Commission shall consider the employment by the Contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this Contract if the Contractor knowingly employs unauthorized aliens. Ver. November 14, 2013 - Page 19 of 22 leAOWGU OROX3 83 UeU 8 ;U 1 eW J 0 1;U 8 WU 61 SSV )iSe-L:DM=1 :91. d t1WZ; 3 e4UO 3 JA WDM=1 :;U FWC Contract No. 13101 A. Requirement to Use E-Verify. Executive Order 11-116, signed May 27, 2011, by the Governor of Florida, requires Commission contracts in excess of nominal value to expressly require the Contractor to: 1.) utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by Contractor during the Contract term; and, 2.) include in all subcontracts under this Contract, the requirement that subcontractors performing work or providing services pursuant to this Contract utilize the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the term of the subcontract. B. E-Verify Online. E-Verify is an Intemet-based system that allows an employer, using information reported on an employee's Form 1-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States after the effective date of the required Memorandum of Understanding (MOU); the responsibilities and elections of federal contractors, however, may vary, as stated in Article H.D. l.c. of the MOU. There is no charge to employers to use E-Verify. The Department of Homeland Security's E-Verify system can be found online at http://www.dbs.gov/files/progEams/gc 1185221678150.shtm C. Enrollment in E-Verify. If Contractor does not have an E-Verify MOU in effect, the Contractor must enroll in the E-Verify system prior to hiring any new employee after the effective date of this Contract. D. E-Verify Recordkeeping. The Contractor further agrees to maintain records of its participation and compliance with the provisions of the E-Verify program, including participation by its subcontractors as provided above, and to make such records available to the Commission or other authorized state entity consistent with the terms of the Contractor's enrollment in the program. This includes maintaining a copy of proof of the Contractor's and subcontractors' enrollment in the E-Verify Program (which can be accessed from the "Edit Company Profile" link on the left navigation menu of the E- Verify employer's homepage). E. Employment Eligibility Verification. Compliance with the terms of the Employment Eligibility Verification provision is made an express condition of this Contract and the Commission may treat a failure to comply as a material breach of the Contract. 39. FORCE MAJEURE AND NOTICE OF DELAY FROM FORCE MAJEURE. Neither Party shall be liable to the other for any delay or failure to perform under this Contract if such delay or failure is neither the fault nor the negligence of the Party or its employees or agents and the delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond the Party's control, or for any of the foregoing that affects subcontractors or suppliers if no alternate source of supply is available. However, in the event of delay from the foregoing causes, the Party shall take all reasonable measures to mitigate any and all resulting delay or disruption in the Party's performance obligation under this Contract. If the delay is excusable under this paragraph, the delay will not result in any additional charge or cost under the Contract to either Party. In the case of any delay Contractor believes is excusable under this paragraph, Contractor shall notify the Commission's Contract Manager in writing of the delay or potential delay and describe the cause of the delay either: (1) within ten (10) calendar days after the cause that creates or will create the delay first arose, if Contractor could reasonably foresee that a delay could occur as a result; or (2) within five (5) calendar days after the date Contractor first had reason to believe that a delay could result, if the delay is not reasonably foreseeable. Ver. November 14, 2013 - Page 20 of 22 leAOWGU OROX3 83 ueuNuIeW J 1Se_L:DM=1 :91. d V�0ZM4UO JA O�:DM=l :;U FWC Contract No. 13101 THE FOREGOING SHALL CONSTITUTE CONTRACTOR'S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. The Commission, in its sole discretion, will determine if the delay is excusable under this paragraph and will notify Contractor of its decision in writing. No claim for damages, other than for an extension of time, shall be asserted against the Commission. Contractor shall not be entitled to an increase in the Contract price or payment of any kind from the Commission for direct, indirect, consequential, impact, or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist, Contractor shall perform at no increased cost, unless the Commission determines, in its sole discretion, that the delay will significantly impair the value of the Contract to the Commission or the State, in which case, the Qommission may do any or all of the following: (1) accept allocated performance or deliveries from Contractor, provided that Contractor grants preferential treatment to the Commission with respect to products or services subjected to allocation; (2) purchase from other sources (without recourse to and by Contractor for the related costs and expenses) to replace all or part of the prodlacts or services that are the subject of the delay, which purchases may be deducted from the Contract quantity; or (3) terminate the Contract in whole or in part. 40. TIME IS OF THE ESSENCE. Time is of the essence regarding the performance obligations set forth in this Contract. Any additional deadlines for performance for Contractor's obligation to timely provide deliverables under this Contract including but not limited to. timely -submittal of reports, are contained in the•Scope of Work. 41. ENTIRE CONTRACT. This ' Contract with all incorporated attachments and exhibits represents the entire Contract of the parties, Any alterations, variations, changes, modifications or waivers of provisions of this C6ntract shall only be valid when they have been I n reduced to and duly signed by each of the parties hereto, unless otherwise provided herein. In the event of conflict, the following order of precedence shall prevail; this contract and its attachments, the terms of the solicitation and the contractor's response to the solicitation. I I I, I Do 9 D16 1- 1 1 ') .4 "1181 a 0 l I Rill , 1 liil �; ii ;!: li 1,11 1311al 511a 00'' !1 , 1 1 1 1 1 1 1 1 Ver. November 14, 2013 - Page 21 of 22 leAOWGU 31 ;OX3 GOUeUNMW JOI;UGWUBISSV )iSe-L:DM=1 :Md tUZ; 3 eJ;UO 3 JA U:DM=1 :;UGwt4 FWC Contract No. 13101 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed through their duly authorized signatories on the day and year last written below. Title: . . . . . . Date: 1- 0 ewe Approved as to form and legality by FWC Attorney: I M ONROn ATTORNF.Y Attachments and Exhibits in this Contract include the following: Attachment A Scope of Work Attachment B Certifications and Assurances Attachment C Weekly Progress Reports Attachment D Task Assignment Attachment E Task Assignment Change Order Attachment F Cost Reimbursement Requirements Ver. November 14, 2013 - Page 22 of 22 Title: Aq or V JeAOUJOU OPDX3 83 UeU 8 ;UIeW JOI;U )iSe_L:DM=I :91.bd V�OZ; JA 0�:DM=I :;U ATTACHMENT A Background — The Fish and Wildlife Conservation Commission's Invasive. Plant Management Section (IPMS) is the designated lead entity in Florida responsible for coordinating and funding the statewide control of invasive aquatic and upland plants in public waterways and on public conservation land. The Uplands Program funds individual invasive plant control projects on public conservation land, based upon the recommendations from its eleven Regional Working Groups. The Uplands Program melds these regional priorities into an efficient and cost-effective statewide control program. To maximize operational funding of projects, the Uplands Program contracts with a few government agencies to conduct work. Upland invasive plant control services will be performed on a Task Assignment (Attachment D) basis, whereas projects in Monroe County ranked through the Florida Keys Working Group will be issued a Task Assignment as long as there are sufficient funds. Support of the Commission's Mission — Funding for the Uplands Program is provided through the Invasive Plant Control Trust Fund as set forth in Section 369.252(4), F.S., which reads: "use funds in the Invasive Plant Control Trust Fund ... for the purpose of controlling nonnative, upland, invasive plant species on public lands." Description of Goods and Services — The Contractor or its subcontractors shall at all times provide on-site a ground crew supervisor that is certified by the Florida Department of Agriculture and Consumer Services as part of the work force. Ground Crew Supervisors will be responsible for: 1) coordination with program site manager on a daily/weptly basis; 2) all control activities and safety on project sites; 3) assuring that all contract crews are knowledgeable of-, and remain within property and treatment boundaries; 4) assuring appropriate herbicide labels, Material Safety Data Sheets (MSDS), and a copy of the fully executed task assignment with maps are on site; 5) avoid damage to native vegetation and wildlife; and 6) strict adherence to all herbicide label application, precautionary, and safety statements. The Contractor will be responsible for providing applicators with all supplies and equipment for upland invasive exotic plant control, including vehicles, watercraft for transportation to work sites, GPS equipment for collecting site positions, herbicides and adjuvants, sprayers, machetes, hand tools, chainsaws, brush cutters, safety equipment, potable water, and suitable communications capability to facilitate operational coordination and safety of crew members. Contractor shall be responsible for obtaining all permits related to the control and disposal of targeted vegetation unless otherwise noted in the Task Assignment (Attachment D). The Contractor shall provide the Commission, at the conclusion of each Task Assignment (Attachment D), a written record of: (a) total gallons/lbs of herbicides and adjuvants applied on the Weekly Progress Report (WPR) (Attachment C); (b) total acres controlled and percent of acres and types of upland invasive exotic plants treated on the WPR; (c) total hours of operating time, if cost reimbursement; and, (d) a shapefile of the final treatment boundary. FWC Contract No. 13101: Scope of Work Page 1 lenouaab 31;ox3 aoueua ;uiew a01 ;u8uau61SSV 1Sel :DM=1 : 91.b£) VWZ ;oea ;uoo JA 0� :DM=l : ;uauayoe ; ;V B- Reduction of cash payment if correction of deficiency is not made by the County; C- Disallow all or part of the cost of the activity or action not in compliance; D- Request refund of previously disbursed payments related to deficiency; E- Wholly or partly suspend or terminate this agreement; F- Withhold future task assignments for the project or program; G- Seek other remedies legally available. 4. PERFORMANCE A. RESPONSIBILITIES OF THE CONTRACTOR: 1. Upon full execution of the Task Assignment, the Contractor will coordinate with the FWC Site Manager to establish a mutually agreeable work schedule; 2. A Ground Crew Supervisor, employed by the Contractor or its Subcontractor, will be present at all times when work on the site is underway; 3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will assure contract crews are knowledgeable of, and remain within property and treatment boundaries. Every effort shall be made by the Contractor to avoid damage to native vegetation and wildlife; 4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and Consumer Services ( FDACS) in the Natural Areas categories. A copy of each supervisor's FDACS certification will be provided to the FWC Site Manager prior to initiation of on -site supervisory duties; 5. The Ground Crew Supervisor may supervise a maximum of eight (8) field employees at any given time, unless otherwise noted in the Task Assignment; 6. The Ground Crew Supervisor shall be responsible for the collection, recording, and timely submission of all data and reports required. At weekly intervals and at the completion of initial treatments and site reassessment, a complete report will be submitted to the Site Manager detailing sites treated, number and size of plants killed, and type of treatment used. This data will be recorded on the FWC "Daily Progress Report Form "; 7. The Contractor will strictly adhere to all herbicide label application, precautionary, and safety statements; 8. All control efforts (except cogon grass treatment) shall be at least 95% effective in preventing re- sprout of treated target vegetation. If 95% kill rate is not achieved for any area of the project after two months following project completion, one additional thorough treatment of the plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC; 9. Cogon grass treatments shall be 100% effective in killing above ground portions (top kill) of target vegetation. If 100% top kill rate is not achieved for any area of the project after 30 days following project completion, one additional thorough treatment of the plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC; 10.The Contractor shall forward an original invoice along with all corresponding Weekly Progress Report Forms, completed and approved, to FWC Invasive Plant Management, 3800 Commonwealth Boulevard,' MS 705, Tallahassee, Florida 32399 -3000 within ten (10) working days of work completion. B. RESPONSIBILITIES OF THE DESIGNATED SITE MANAGER: 1. The Site Manager reserves the right to inspect, at any time, the Contractor's procedure, spray system(s), spray solution(s), and other ancillary equipment, and to approve operating personnel; however, such inspection will not relieve the Contractor of any obligations or responsibilities nor will it transfer any liability to the lands listed under "Project Location "; 2. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes additional treatment areas or change irq treatment methodology; 5. RENEWALS AND EXTENSION (see terms in Contract) 6. COMPENSATION AND PAYMENT Upland invasive plant control services will be performed on a Task Assignment (Attachment D) basis. The Commission shall pay the Contractor on a cost reimbursement basis in an amount not to exceed the amount specified on the executed Task Assignment for that fiscal year. This is a ten -year Contract with no money attached; however Task Assignments shall not exceed $4,000,000 for the life of the Contract. Each project to be performed by the Contractor shall be authorized by a separate task assignment notification form. No minimum amount is guaranteed under this Contract. The Contractor is not authorized to perform any services or purchase any commodities that exceed the funding amount authorized for each Task Assignment. Upon completion and final payment of a Task Assignment, FWC Contract No. 13101: Scope of Work Page 2 lenouaab 31;ox3 aoueuaNuiew a01 ;u8uau61SSV 1sel OMB : 91.b£) b�OZ ;oea ;uoo JA O� OMB : ;uauayoe ; ;V any funds remaining from that particular Task Assignment shall be unencumbered by the Commission. The Contractor hereby agrees that the Contractor or its subcontractors shall not commence work on a Task Assignment until said Task Assignment has been fully executed by both the Commission and the Contractor. The Commission may, at its sole discretion, extend or end the time allowed for completion of this project due to water levels, inclement weather or fire (prescribed or wild). Therefore, FWC reserves the right to make partial payments to the Contractor at periodic intervals when a representative portion of the project has been completed as determined by the FWC Project manager. Partial payments will be based on acres as a deliverable unit. For the purposes of this Contract, the following representatives identified herein are delegated to the authority to execute task assignment and task assignment change order forms for or on the behalf of the Commission. For Task Assignments whose total value does not exceed $100,000: Leader, Invasive Plant Management Section; For Task Assignments whose value is in excess of $100,000: Director, Division of Habitat and Species Conservation; For Task Assignments whose value is excess of $500,000: Executive Director, Florida Fish and Wildlife Conservation Commission. The Contractor shall satisfactorily perform the services described in each executed Task Assignment and executed Task Assignment Change Order. A. Cost Reimbursement Payments The Department of Financial Services establishes contract management guidelines for the State of Florida. For a cost reimbursement Task Assignment, agencies must submit an itemized invoice by expenditure category (salaries, travel, expenses, etc.) as referenced in Attachment F. Each agency is required to maintain detailed supporting documentation and to make it available for audit purposes. By submission of the payment request, the agency is certifying that the detailed documentation to support each item on the itemized invoice is on file at the agency and is available for audit. Supporting documentation shall be maintained in support of expenditure payment requests for cost reimbursement contracts as provided in (Attachment F) Comptroller's Memorandum No. 04 (1996 -97). Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to the services being provided. Reimbursement for travel is not allowed under this Contract. Contracts between state agencies may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports. Additionally, the invoice or submitted documentation must evidence the completion of all tasks required to be performed for the deliverable and must show that the provider met the minimum performance standards established in the agreement. B. Fixed Price Payments Fixed price payment requests must include documentation evidencing the services provided for the period invoiced. Documentation must evidence the completion of all tasks required to be performed for the deliverable and must show that the provider met the minimum performance standards established in the agreement. 7. MONITORING SCHEDULE The Commission reserves the right to inspect, at any time, the Contractor's procedure, and treatment results. Inspection, however, will not relieve the Contractor of any obligations or responsibilities. 8. INTELLECTUAL PROPERTY RIGHTS Paragraph 14(a) titled "Contractor's Preexisting Intellectual Property (Proprietary) Rights," is hereby replaced in its entirety with the following: Unless specifically addressed otherwise in the Scope of Work, intellectual property rights to the Contractor's preexisting property will remain with the Contractor. If Contractor is a state agency or subdivision, as defined in Subsection 768.28(2), F.S., pursuant to Subsection 768.28(19), F.S., neither Party indemnifies nor insures the other Party for or on account of any copyrighted, patented, or un- patented invention, process or article manufactured or supplied by Contractor. If Contractor is not a state agency or subdivision as defined above, Contractor FWC Contract No. 13101: Scope of Work Page 3 leAOWGU 31 ;OX3 83 ueu 8 ;u 1 eW J 1Se_L:DM=1 :91.bd V�OZ; JA O�:DM=l :;UGwt4 - shall indemnify and hold harmless the Commission and its employees from any liability, including costs, expenses, and attorney's fees, for or on account of any copyrighted, patented, or un-patented invention, process or article manufactured or supplied by Contractor. The County is allowed to subcontract work to authorized contractors under the terms of the Contract. 10. INSURANCE (see terms in Contract) 11. SECURITY AND CONFIDENTIALITY (see terms in Contract) 12. RECORD KEEPING REQUIREMENTS (see terms in Contract) Agreement No. 13101 between the Florida Fish and Wildlife Conservation Commission and Monroe County is hereby modified as follows: Section 4. B. Payments —Compensation and Payments, is hereby modified to read as follows. B Payments. The Commission shall pay the Contractor for satisfactory performance of the tasks identified in the Scope of Work, as evidenced by the completed deliverables, upon submission of invoices, accompanied by supporting documentation sufficient to justify invoiced expenses or fees, and after acceptance of services and deliverables in writing by otherwise specified in the Scope of Work, invoices shall be due as specified in each Task Assignment from the start date of this Contract. Invoices must be legible and must clearly reflect the services that were provided in accordance with the terms of the Contract for the invoice period. Unless otherwise specified in the Scope of Work, a final invoice shall be submitted to the Commission no later than 45 days following the expiration date of each Task Assignment to assure the availability of funds for payment. Section 8. Commission Exempt from Taxes, Property Exempt from Lien, is hereby modified to read as follows. The Contractor recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay any taxes on the services or goods purchased under the terms of the Contract. The Contractor acknowledges that some Property being improved is titled to Monroe County or in some cases, the State of Florida. State of Florida land is not subject to lien of any kind for any reason. The Contractor shall include notice of such exemptions in any subcontracts and purchase orders issued hereunder. Section 16. B. Contractor Payments to Subcontractor, is herby modified to read as follows. If subcontracting is permitted pursuant to Paragraph A, above, Contractor agrees to make payments to the subcontractor pursuant to the Florida local government Prompt Payment Act (sections 218.70-218.80 Florida Statutes) upon approval by its clerk. FWC Contract No. 13 10 1: Scope of Work Page 4 leAOWGU 31 ;OX3 83 ueuNuIeW J 1Se_L:DM=1 :91. d VbOZ; JA O�:DM=l :;U ATTACHMENT B 11 - The Commission will not award this Contract unless Contractor completes the CERTIFICATIONS AND ASSURANCES contained in this Attachment. In performance of this Contract, Contractor provides the following certifications and assurances: A. Debarment and Suspension Certification (2 CFR Part 1400) B. Certification Regarding Lobbying (31 U.S.C. 1352) C. Certification Regarding Public Entity Crimes (section 287.133, F.S.) D. Certification Regarding Drug-Free Work Requirements (41 U.S.C. 701 et. seg.) as applicable to recipients and subrecipients of federal financial assistance) E. Certification Regarding the Scrutinized Companies List (section 287.135, F.S.) (as applicable) A. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS — PRIMARY COVERED TRANSACTION The undersigned Contractor certifies to the best of its knowledge and belief, that it and its principals: 1. Are not presently debar suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal department or agency; 2. Have not within a three-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph A.2. of this certification; and/or, 4. . Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause of default. If Contractor is unable to certify to any of the statements in this certification, Contractor shall attach an explanation to this Contract. B. CERTIFICATION REGARDING LOBBYING — Certification for Contracts, Grants, Loans, and Cooperative Agreements. The undersigned Contractor certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employees of Congress, or employee of a Member of Congress in connection with a Federal contract, grant, loan, or cooperative agreement, the undersigned shall also complete and submit Standard Form — LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. FWC Contract No. 13101: Scope of Work Page 5 leAOWGU 31 ;OX3 83 UeU 8 ;U 1 eW J 0 1;U 8 WU 61 SSV 1Se_L:DM=1 :91. d tUZ; 3 eJ;UO 3 JA U:DM=1 :;U - The undersigned shall require that language of this certification be included in the documents for all subcontracts at all tiers (including subcontracts, sub-grants and contracts under grants, loans and cooperative agreements) and that all sub-recipients and contractors shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this Contract was made or entered into. Submission of this certification is a prerequisite for making or entering into this Contract imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $ 10,000 and not more than $ 100,000 for each such failure. C. CERTIFICATION REGARDING PUBLIC ENTITY CREkIES, SECTION 287.133, F.S. Contractor hereby certifies that neither it, nor any person or affiliate of Contractor, has been convicted of a Public Entity Crime as defined in section 287.133, F.S., nor placed on the convicted vendor list. Contractor understands and agrees that it is required to inform the Commission immediately upon any change of circumstances regarding this status. D. CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS If Contractor is a Recipient of Subrecipient of Federal Financial Assistance: Pursuant to the Drug-Free Workplace Act of 1988, the undersigned attests and certifies that the Contractor (if not an individual) will provide a drug-free workplace by the following actions: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Establishing an ongoing drug-free awareness program to inform employees concerning: a. The dangers of drug abuse in the workplace. b. The policy of maintaining a drug-free workplace. c. Any available drug counseling, rehabilitation and employee assistance programs. d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. 3. Making it a requirement that each employee to be engaged in the performance of the Contract be given a copy of the statement required by paragraph G.1. of this certification. 4. Notifying the employee in the statement required by paragraph G.1. of this certification that, as a condition of employment under the Contract, the employee will: a. Abide by the terms of the statement. b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction. 5. Notifying the Commission in writing ten (10) calendar days after receiving notice under subparagraph 4.b. from an employee or otherwise receiving actual notice of such conviction. Provide such notice of convicted employees, including position title, to every Contract Manager on whose Contract activity the convicted employee was working. The notice shall include the identification number(s) of each affected Contract. 6. Taking one of the following actions, within thirty (30) calendar days of receiving notice under subparagraph 4.b. herein, with respect to any employee who is so convicted: a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973 as amended. b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or local, health, law enforcement, or other appropriate agency. FWC Contract No. 13101: Scope of Work Page 6 lenouaab of ;ox3 aoueuaNuiew a01 ;u8uau61SSV 1sel :DM=1 :91. d V�OZ ; JA O� :DM=l : ;uauayoe ; ;V 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of this entire certification. If the Contractor is an individual, the Contractor certifies that: 1. As a condition of the grant, Contractor will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and, 2. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, Contractor will report the conviction, in writing, within 10 calendar days of the conviction, to the Commission When notice is made to such a central point, it shall include the identification number(s) of each affected grant. E. CERTIFICATION REGARDING THE SCRUTINIZED COMPANIES LISTS, SECTION 287.135, F.S. If this Contract is in the amount of $1 million or more, in accordance with the requirements of section 287.135, F.S., Contractor hereby certifies that it is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, F.S. Contractor also hereby certifies that it is not engaged in business operations is Cuba or Syria. Contractor understands that pursuant to section 287.135, F.S., the submission of a false certification may subject Contractor to civil penalties, attorney's fees, and/or costs. If Contractor is unable to certify to any of the statements in this certification, Contractor shall attach an explanation to this Contract. By signing below, Contractor certifies the representations outlined in parts A through E above are true and correct. (Mature and yl'e of Authorized Resentat t VA 0 Vl - +q Contrac � Vvw vv k (Street) VV &s� rL 3307 i-}-0 (City, State, ZIP Code) 611 1/1 Date � MONOE COUNTY ATTORNEY ROVED ASTO�FORM Date: FWC Contract No. 13101: Scope of Work Page 7 leAOWGU OROX3 GOueua ;uiew JOI ;UGWUBissbr )ISel :DM=l :91 d VWZ ;3ea ;uo3 A U OMB : ; UGwt43e ; ; , PROJECT NAME MANAGING AGENCY NAME PURCHASE or WORK ORDER # Supervisor(s) must document their Restricted Pesticide Certification Number with their name. Certified Applicator Name FDACS# Certified Applicator Name FDACS# TOTAL SUPERVISOR HOURS TOTAL NUMBER CREW/ HOURS Equipment: retord all heavy equipment used (chippers, mowers, boats, Gyro -Trac, etc) and number of days used. Equipment /Days Equipment /Days Equipment /Days Equipment /Days For each species controlled list the name (Australian pine, Brazilian pepper, etc.) or abbreviation (e.g., MEQU = melaleuca; see http: / /plants.usda.gov /java), the control method used (cut stump, basal bark, foliar, mechanical, etc.), the total number of acres controlled and cover class (per below) of species treated, the trade /chemical name of the herbicides used, the % rate of herbicides applied, and the total quantity of herbicide spray mix used in gallons. B COMMENTS (Contractor or Site Manager): I hereby acknowledge that the data presented in this form is sufficiently accurate for the purposes intended; FWC Contract No. 13101: Scope of Work Page 8 leAOWGU OROX3 GOueua ;uiew JOI ;UGWUBissbr )ISel :DM=l :91 d VWZ ;3ea ;uo3 A U OMB : ; UGwt43e ; ; , leAOWGU Oi ;Ox3 83Ueu8;U1ew J01 ;U8WU61SSV )isel :DM=1 :91 d tUZ ; 3 e4UO 3 A U OMB : ; U8Wt43e ; ; ATTACHMENT D TASK ASSIGNMENT NOTIFICATION FORM FWC CONTRACT NO. 13101 Task Assignment Number: Contractor Name: Monroe County Contractor's Contract Manager: Beth Bergh Project Title: Date: FWC Contract Manager: Ruark Cleary (850) 617 -9427 FWC Site Manager: Jackie Smith (772) 871 -5407 PID#: 97849391000 Task Description and Payment Schedule: Exhibit 1 describes the scope of work for this project. The Contractor is not authorized to perform work on any additional sites until such time as the FWC and the Contractor have fully executed a Change Order for said additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense. The contractor is allowed to subcontract. Deliverables: As specified in the Task Assignment Scope of Work; systematically traverse, locate, and treat 100% of FLEPPC or EDRR listed invasive plants within the designated acres of County -owned land, resulting in a minimum of 95% of target plants being killed. Task Assignment Conditions: 1. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s). 2. Upon FWC Site Manager approval, the Contractor is authorized to control incidental occurrences of any current FLEPPC category I or II invasive exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed the established Task Assignment amount, and must not jeopardize the Contractor's ability to achieve the required level of control for the primary target species. It is the responsibility of the Contractor to determine that all control operations do not exceed the established Task Assignment amount. Task Assignment Start Date: Upon execution Task Assignment Type: Fixed Price /Cost Reimbursement Total Task Assignment Value Funding Information: Final Treatment Completion Date: June 30, 20_ Amount Not To Exceed: ORG CODE EO OBJECT CODE MODULE SPEC. CAT. PROJECT # YEAR I AMOUNT 77358090200 02 139940 1 $ MONROE COUNTY FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION Contract Manager Date Contract Manager Date Contract Specialist Date Cost Center Administrator Date IPM Section Leader Date Division Director /designee Date FWC Contract No. 13101: Scope of Work Page 10 leAOWGU OROX3 GOueua ;uiew JOI ;UGWUBissbr )ISel :DM=l :91 d VWZ ;3ea ;uo3 A U OMB : ; UGwt43e ; ; , I leAOWGU 31 ;OX3 83 UeU 8 ;U 1 eW J )iSe-L:DM=1 :91. d tUZ; A UOM=1 :;U ATTACHMENT E TASK ASSIGNMENT CHANGE ORDER FORM FWC CONTRACT NO. 13101 Task Assignment Number: Change Order Number: Date: Task Assignment Term: Contractor Name: Monroe County Contractor's Contract Manager: Beth Bergh Project Title: Description of Change: CHANGE IN TASK AMOUNT Item Original task amount: Task amount prior to this change order: Net increase/decrease in task amount: Task amount with all change orders: CHANGE IN TASK TERM Original task completion date: Completion date prior to this change: Net increase/decrease in task period: Completion date with all change orders: CHANGE IN FUNDING INFORMATION: FWC Contract Manager: Ruark Cleary (850) 617-9427 FWC Site Manager: Jackie Smith (772) 871-5407 PID#:97849391000 Cost Reimbursement/Fixed Price ORG CODE EO OBJECT CODE MODULE SPEC. CAT. PROJECT# YEAR I AMOUNT 77358090200 02 139940 1 $ APPROVALS MONROE COUNTY FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION Contract Manager Date Contract Manager Date Contract Specialist Date Cost Center Administrator Date IPM Section Leader Date Division Director/designee Date S�w FWC Contract No. 13101: Scope of Work Page 11 leAOWGU OROX3 GOueua ;uiew JOI ;UGWUBissbr )ISel :DM=l :91 d VWZ ;3ea ;uo3 A U OMB : ; UGwt43e ; ; t jeA0UJGU 31 ;OX3 G J 1Se_L:DM=1 :91. d tUZ; 3 eJ;UO 3 A U:DM=1 :;UGwt4 Pursuant to the February, 2011 Reference Guide for State Expenditures published by the Department of Financial Services, invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). In addition, supporting documentation must be provided for each amount for which reimbursement is being claimed indicating that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved Contract budget should be reimbursed. Listed below are examples of types of supporting documentation: (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. (2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State. (5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units time the rate being charged. The rates must be reasonable. (6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. Contracts between state agencies may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports. Additionally, the invoice or submitted documentation must evidence the completion of all tasks required to be performed for the deliverable and must show that the provider met the minimum performance standards established in the agreement. The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments of all funds encumbered under this Task Assignment. Payment will be approved only for that work approved by the FWC Site Manager. A copy of the approved invoice will be forwarded to the site management agency upon request. FWC Contract No. 13101: Scope of Work Page 12 leAOWGU OROX3 GOueua ;uiew JOI ;UGWUBissbr )ISel :DM=l :91 d VWZ ;3ea ;uo3 A U OMB : ; UGwt43e ; ; , TASK ASSIGNMENT NOTIFICATION FORM FWC CONTRACT NO. 13101 Task Assignment Number: FK -151 Contractor Names Monroe CotnitV Contractor's Contract Managers Beth Bergh (305) 289 -251 1 Project Title: iNlonroe CountN Maintenance PIM 97849391000 Task Description Provide terrestrial vegetation control sen ices in accordance with the scope of %%ork for land within the designated 270 acres of Monroe Count% Properties. Work shall consist of the Contractor systematically traversing. locating, and treating 100% ofthe listed invasive plants with the result ofa minitnun of 95% of target plants being killed, Work shall be conducted pursuant to details stated in the current executed Task Assignment scope of Nwrk and any executed Chance Order for this Task. The FWC Contract Manager for the Invasive Plant Management Section nla} issue modifications to this Task Assignment altering the scope ofthe imasive plant control authorized(increaseor decrease acres. add or remove plant species. change units or unit boundaries). The Section leader ofthe Invasive Plant Maragemcnt Section nta} issue modifications to this Task Assignment reducing the reitnbursenncnt amount and an% changes to the 'I ern. The Contractor is not authorized to perform tivork on am additional sites until such time as the FWC and the Contractor have tullN executed a Change Order for said additional xork. Am pork performed be the Contractor contrarN to this Task Assignment shall be at the Contractors expense_ The Contractor is authorized to subcontract. Doli\erables, Contractor is to provide terrestrial vegetation control services on public conservation land as identified in the Task Assignment Scope of Work (Fxhibit I ). Contractor will perform vegetation control services to include. but not limited to, chemical treatnert_ mechanical removal, and hand lulling as needed per the task assignment FWC will rehnburse contractor For all completed nark as required for each task assignment. Invnicine FrequencN and Financial Consequences: An invoice is submitted after work has been completed by the Contractor. All detailed invoice supportingdoctunentation including, but not limited to_ payroll information. chemical imoices. and approved and signed Weekly Progress Report forms shall he maintained nn file and available upon request, Onh costs directly related to the services being provided may be reimbursed. One invoice must be submiucd upon complchon ofwork within the time- period given br [lie FWC Contract Manager The invoice ndst reflect the FWC Contract miniN r. the Task Assignment nunnber, and the Dates of Service. Ifthe Contractor materially fails to comph with the terms and conditions. including any Federal or State stages. rules or regulations, the FWC shall temporarily withhold crash payment penditng correction ofthe dcficienc�. Additionallc. Rule 60A- I.00N3). F.A.C. gorernsthe procedure and corsequences of default Financial consequences for default bN the Contractor include but are not hmited to the requirement that Contractor reinnbursc FWC for reprocurenlent costs. Task Assignment Start Date' Upon esecutiotl Task Assi2tlincir. T\ lie: l'ixed Price Total I ask Assignment Value Funchilg InIZ )FIllatlo : Date. 5 R1111 2017 FWC Contract Manager RLIark Clean (850) b 17 -9427 FWC Site Manager Jackie Smith (772) 871 -5407 Final Treatment Completion Date. June 30, 2018 Amount Not To F.xcced, $80.0011.00 �so.000.on ORG CODE EO OBJECT CODE MODULE SPEC. CAT. PROJECT # YEAR AMOUNT 77358090200 02 139900 102334 FK - 151 17 - 18 $80,000.00 MONROLCOUNTY Contract Manager I jFR_-jj, g Date PI , C:,'4l o v � v 0 vv e, co. Date i MONROE COUNTY ATTORNEY A QVED TO«FQRM Date:.. FLORIDA FISH AND WILDLIFE CONSLRVAI ION COMMISSION Ruark Clean. Contract Manager Date Cost Center Administrator Date IPM Section I -eadcr Dale to 4- r_ Qd E 0 FWC Contract No. 13101; Task Assignment FK -151, Page 1 of 2 TASK ASSIGNMENT RESPONSIBILITIES RESPONSIBILITIES OF THE CONTRACTOR: 1. Upon full execution of the Task Assignment, the Contractor will coordinate with the FWC Site Manager to establish a mutually agreeable work schedule; 2. A Ground Crew Supervisor, employed by the Contractor, will be present at all times when work on the site is underway; 3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will assure contract crews are knowledgeable of and remain within property and treatment boundaries. Every effort shall be made by the Contractor to avoid damage to native vegetation and wildlife: d. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and Consumer Services ( FDACS) in the Natural Areas cate�Tories. A copy of each supervisor's FDACS certification will be provided to the FWC Site Manager prior to initiation of on -site supervisory duties, 5. The Ground Crew Supervisor may supervise a maximum of eight (8) field employees at any given time. unless otherwise noted in the Task Assignment; 6. The Ground Crew Supervisor shall be responsible for the collection, recording, and timely submission of all data and reports required. At weekly intervals and at the completion of initial treatments and site reassessment, a complete report will be submitted to the Site Manager detailing sites treated, number and size of plants killed, and type of treatment used. This data will be recorded on the FWC "Weekly Progress Report Form "; 7. The Contractor will strictly adhere to all herbicide label application, precautionary, and safety statements; 8. All control efforts shall be at least 95% effective in preventing re- sprout of treated target vegetation. If 95% kill rate is not achieved for any area of the project sixty (60) days after project completion, one additional thorough treatment ofthe plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC: 9. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s); 10. The Contractor shall forward an orivinal invoice along with all corresponding Weekly Progress Report Forms, completed and approved. to FWC invasive Plant Management, 3800 Commonwealth Boulevard, MS 705, Tallahassee, Florida 32399- 5000 within thirty (30) working days of final County approval. RESPONSIBILITIES OF THE FWC SITE MANAGER: 11. The Site Manager reserves the right to inspect, at any time, the Contractor's procedure. spray system(s), spray solution(s), and other ancillary equipment, and to approve operating personnel. Inspection, however. will not relieve the Contractor of U any obligations or responsibilities nor will it transfer any liability to the lands listed under "Project Location "; U_ 12. No additional work can be added to this Task Assi without a fully executed Change Order. Additional work includes additional treatment areas or change in treatment methodology; 13. The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments of all funds LO encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the approved invoice will be forwarded to the site management agency. _Ie as E FWC Contract No. 13101; Task Assignment FK -151, Page 2 of 2 Scope Of Work Project Information Project Title : Monroe County Maintenance 2017 -18 Fiscal Year : 2017 -2018 Project Category : Large Treatment Type : Maintenance Task Assignment No FK -151 Contact Information Exhibit 1 Site Manager Contact Information First Name : Beth Last Name : Bergh Add ress1 : 2798 Overseas Hwy, Suite 400 City : MARATHON State : FL Zip : 33050 Primary Phone : 305 -289 -2511 Email bergh-beth@monroecounty- fl.gov Location Managed Area Total Acreage of Managed Area Lead Agency Regional Working Group Project Location Monroe County Managed Areas 1,606 Monroe County Florida Keys Monroe Co conservation lands are located throughout the Florida Keys from Key West to Key Largo, with the majority the lands located in the Lower Keys (south of the 7 Mile Bridge) and in Key Largo. They are either owned by Monroe C or by the State of FL and managed by the County through a management lease. There are approximately 3,500 parce and 1,500 acres of Monroe Co conservation lands. Project Counties Directions to Pre -quote Location NA - Monroe County to hire contractor Monroe LO 4- E 0 Exhibit 1 RESPONSIBILITIES OF THE CONTRACTOR Unless otherwise established in the Purchase Order, the Contractor shall complete all work as set forth in the Project Scope of Work in full compliance with the terms of the Contract. The responsibilities of the Contractor include (this is not a complete list,° refer to FWC RFP 13/14 -94 forall requirements): a. Within 30 days from receipt of the Purchase Order, the Contractor shall initiate control operations at the specified project location, unless stated otherwise in the Project Scope of Work, Purchase Order, or email correspondence with the Site Manager. The Contractor shall notify the Site Manager via electronic mail seven days prior to entering the work site. Prior to initiating work, the Contractor shall provide an estimated work schedule to the Site Manager for discussion. The Contractor shall provide the Project and Site Managers with the following access numbers: office telephone; cellular numbers for all supervisors working on FWC projects; and a valid email address. The Contractor is not authorized to perform work on any additional sites or plant species until such time as FWC has fully executed a Change Order for said additional work. Any work performed by the Contractor contrary to the Purchase Order shall be at the Contractor's expense. b. Within seven working days from receipt of the Purchase Order, the Contractor shall email to the Project and Site Managers the contact information for the Contractor's designated certified ground crew supervisor(s) for the project. The Contractor's ground crew supervisor must be present at all times when work on the site is underway. Any change to who is the ground crew supervisor must be approved in advance by FWC and the Site Manager. c. Ground Crew Supervisors shall be responsible for: 1) coordination with the Site Manager on a daily /weekly basis; 2) all control activities and crew safety on project sites; 3) ensuring that all contract crews are knowledgeable of, and remain within, property and treatment boundaries; 4) ensuring that every effort shall be made to avoid damage to native vegetation and wildlife, which includes site disturbance; and, 5) the collection, recording, and timely submission of all data and reports required. At regular intervals determined by the Site Manager and at the completion of initial treatment and site reassessment, a complete report will be submitted to the Site Manager detailing sites treated, number of plants or size of area treated, and type of treatment used. These data will be recorded on the "Weekly Progress Report" (WPR). It is the responsibility of the Contractor to submit complete and accurate WPR(s) to FWC and the Site Manager. Ground crew supervisors may supervise a maximum of eight crew members at any given time, unless otherwise noted in the Purchase Order or approved in writing by FWC and the Site Manager. d. The Contractor is required to use GPS units to identify and document treatment area boundaries for each day worked. Each crew member must carry a Garmin GPS (track setting should collect least often). Submitting GPS tracks without actually conducting a treatment shall be grounds for default. GPS tracks (if requested) and Weekly Progress Reports shall be delivered to the Site Manager on a weekly basis (e.g., each Tuesday for the previous week's work). Treatments are recorded in terms of total acres covered and a percent coverage of the target plants. Incomplete WPRs will be returned to the Contractor for completion. e. The Contractor shall strictly adhere to all herbicide label application, precautionary, and safety statements. The Contractor shall properly dispose of or recycle all herbicide and adjuvant containers. The Contractor is also responsible for any leaks, spills, environmental damage, or theft of materials from the job site and for reporting quantities to the Florida Department of Environmental Protection. f. If the Site Manager requires a decontamination plan, then the Contractor shall submit a brief plan in writing to the Site Manager for approval. The Contractor shall be required to follow any site specific decontamination plan thus approved. as g. The Contractor is responsible for the repair, restoration, or replacement of any native vegetation or E property damaged as a result of any activity by the Contractor, at no cost to FWC and to the satisfaction of FWC and the Site Manager. h. 100% of target vegetation identified in the attached Scope of Work shall be treated in one thorough treatment. If 95% control is not achieved for any area of the project two months following completion of the initial treatment, one additional thorough retreatment of the area will be required and will be the responsibility of the Contractor at no cost to the contracting entities. Control is defined as treatment effective in preventing re- sprout of treated target vegetation. Exhibit 1 i. To ensure that the selected Contractor provides the best service to public conservation land managers, FWC has instituted a "Three Points Rule." Failure to fulfill the above responsibilities shall subject the Contractor to an assessment of "points" as set forth in FWC RFP 13/14 -94 and further described below. An accrual of three points during the Contract term shall cause the Contractor to be ineligible to participate on any quote or project for one calendar year after dismissal. Use of the "three points rule" does not preclude FWC from exercising its rights to terminate for default or convenience. Three Point Default Table Infraction Description Points 1 Failure to notify the FWC Project Manager 7 days prior to initiating work (unless authorized by Project Manager). 0.5 2 Absence of the assigned crew supervisor holding valid FDACS pesticide applicator license in the Natural Areas Weed Management certification during all times that work is conducted. 1.0 3 Failure to complete the task specifications by the completion date of the purchase order. 1.5 4 Failure to treat 100% of target vegetation and /or conduct retreatment to achieve 95% control level when directed by Site Manager or FWC Project Manager. 2.0 5 Repeatedly submitting incorrect or incomplete progress reports, GPS tracks, or invoices. 0.5 6 Failure to obtain written approval to subcontract from Contract Manager. Subcontractors shall be evaluated prior to approval. 1.0 7 Unacceptable non - target damage, as determined by FWC and the Site Manager. 1.0 8 Unacceptable site disturbance, as determined by FWC and the Site Manager. lA 9 Herbicide contamination /spill on public or adjacent private land. 1.0 10 Failure to maintain communication with site manager on progress /problems and work initiation or completion. 1.0 RESPONSIBILITIES OF THE SITE MANAGER a. The Site Manager shall attend the "pre -quote meeting" for their project(s) to ensure that Contractors have sufficient information about the project area, targeted species, and site conditions in order to provide a reliable quote for the work to be conducted. To assist the Site Manager in preparing for a pre -quote meeting on their property, FWC has created the "Site Manager Checklist ". b. The Site Manager shall be responsible for informing the awarded Contractor about timing of the treatment(s), conflicting scheduled events, and current site conditions that may affect completion of the contracted work. The Contractor is not responsible for any changes to the work specifications that have not been approved by FWC. c. Prior to the commencement of an invasive plant removal project, the Site Manager shall address the necessity for a decontamination plan. If the Site Manager requires a plan, it shall be the responsibility of the Site Manager to inspect all equipment prior to work commencing on the first day at the project site, on any "' occasion that the equipment leaves the project site, and any time during the course of the control � operation. d. The Site Manager shall monitor the activities of the Contractor and thus reserves the right to inspect, at any time, the Contractor's procedure, spray systems, spray solutions, and other ancillary equipment, and to approve or disapprove operating personnel. However, inspection, or a lack thereof, shall not relieve the Contractor of any obligations or responsibilities nor shall it transfer any liability to the land listed as "Project Location" in the Scope of Work or to FWC. e. Before signing the Weekly Progress Report(s), the Site Manager shall verify that the content of the WPR(s) reflect control operations observed in the field and described in the approved Scope of Work. Description Exhibit 1 Managed Area : Monroe County Managed Areas Habitat Description See attached PDF document, titled "Natural Communities" FNAI Naturai Communities Targeted Plants coral vine J Antigonon leptopus asparagu r n j Asparagus aeth iopicus Australia ne Cas s lather leaf Colubrina asiatica life _p lant Kalanchoe lead tree - -- Leu caena l - - -. sapodilla -_— Manilkara zapota -_ Guinea g Panicum maximum castor bean R icinus communis b o shoestring hemp - -- _ -_- -_ - _ _ Sansevieria hya cinth oi des scaevola beach naup aka _ Scae sericea Braz pepper Schinus terebinthifolius wedelia j Spha gneticola t rilobata _ tropical _ alm ond - -_ -- - -_ j _ Terminalia catappa seaside mahoe, Portia j Th 1� a - oyster plant _ j Tradescantia_spathacea Washington fan palm Washingtonia robusta Other Targeted Plants Hylocereus undatus Unit Treatment History LO 4- r_ Q E 0 2006 - 250.00 All _ - - IPM_ _ j _BP, AP Thespesia Et I M rNtenance 2 007 10.0 2,5 IPM, BP The Initial ._ 2007_ 50 0.00 - - -- ----- _ - - -- Al l - __.......i IPM _ _...._ ___ -- .. - - - _AP, - -- -All Cat I & 2 -- - -._.. _ ._ Mainte 200 16 .00 2,4,5,12,16_ IPM BP, AP, Thespesia �_- Initial 200 8_L . __ 5 00.0 0 _ - - l . -- All IPM - - � All Cat I & 2 - - -. _ . Mai ntenance �.._ _ ! 2009 i- 2,5,12,14,16 IP M 1 I- BP, AP Thes esi p Initial 200 _� .� . 13.00 - 5 500.00 All _ IPM _i —_ All Ca I & _.II ........... M aintena n ce - - 201 0 . 11.00 - 2 - -- - - -- IPM BP, AP, Thes esia P �..- — - I n iti a I_ 20 500.00 A All Cat 1 &2 Mainten _ 2011 7.00 -_ — — - 5,12 _- __- _IPM IPM - - BP,AP, The�esia _ Initial 2011 500.00 � _— All _ IPM All Ca 1 & 2 Maintenance - 2012 I�5 - - 1 -_ 25 IPM _ BP,AP, The Initia -- - 2012 500.00 All _ _ — IPM A Cat 1 &2 _- � Ma intenance 2013 500.00 Al l IPM All Cat 1 & 2 Ma intenanc e ' 2014 500.00 AII ........ IPM All C 1 &_2 Maintenance 2 14 5.20 - _.. 2,12..._. I _ _ __ - - -_ -- A P, Thespesia _ Initial_ LL 2015 - -- 200.00 _.. . - All except 1,9,11,13,17 IPM -- _ All Cat 1 &_2 -�_ —.. ! Mainte - - - 2015 -.... 5.00 2,10,12. - -- IPM - -- BP, A P, _ Th - -- Initial 2016_ 150.00 2,_10,12,16,17 IPM All Cat 1 & 2 ; Maintenance 2016 1. 00 5 1 - - -. IPM ...... _._..._ .. BP, Thespesia Initial 2017 150. ... _ 2,4,5,10 12,14,1.5,17 j IPM _ L _AP, _All Cat 1 & 2 _— — — Maintenance__ — - -- 2017 5.50 2,6,9,10,12,18 ! IPM BP, AP, Thespesia Initial x Unit Description COVER CLASS I RANGE( %) : 1) <1% 2)1 - 5 0 /c 3)6 -25% 4)26 -50 5)51 -75% 6)76 -95% 7)95 - 100 (Project is maintenance of previously treated / maintained sites 2 ,3,5,6,7,8,12,14,16,17,18,19,20 270.00 exotics coverage, on average, will be no more than 5% for the selected parcels; newly acquired parcels to be treated may have exotics up to cover class 2 (5 -25% coverage) Total Treatment Acres: 270.00 Addendum 4- E Specifications Exhibit 1 STANDARD Work Specifications Contractor shall begin treatment where directed by the Site Manager and shall proceed in a systematic manner across contiguous areas to ensure 100% of target vegetation is treated. Contractor will treat each target species by the mos effective method, such as basal bark or cut stump for trees and shrubs, and foliar for ferns, vines, and grasses. Small seedlings /saplings may be hand - pulled and bagged, or hung on branches of surrounding trees. Pulled seedlings /saplin should never be left on the ground. Climbing ferns and vines over eight feet tali should be treated by the "poodle -cut' method. Contractor shall follow all label directions for applied herbicides. The label is the law. All herbicide mixes sho contain the adjuvant(s) necessary to ensure an effective treatment. A marker dye should be included in all tank mixes Contractor shall be liable for unacceptable non - target damage to native plant species. Disposal of plant material will t in accordance with the SOW, which may include offsite dumping and tipping fees.Contractor shall supply all transportation, chemicals, labor, and equipment necessary to accomplish the work assigned, unless otherwise stated i the SOW (e.g., chemicals may be provided to Contractor), Contractor shall fully complete a Weekly Progress Report (WPR) for all time worked on site and shall submit the WPR to the Site Manager (or designee) for signature at a predetermined time and place. GPS tracks of each treatment area shall be recorded by Contractor and provided to the Site Manager and /or the Commission upon request. Contractor will be responsible for security of work areas, such as closing and locking gates during and after work hours. Contractor shall decontaminant all equipment before entering o leaving the project area, to ensure that no propagules or reproductive material is transported between treatment site: or managed areas. Equipment Considerations County to hire contractor; equipment considerations and decontamination protocols will be included in County's contra with the selected contractor Other Requirements and Provisions County to hire contractor in accordance with County's purchasing procedures. The contracted crew will perform the wor using hand tools only. Priorities for work include; maintaining previously treated sites; conducting sweeps of large areas; and the removal of exotics from recently acquired properties. The County's contractor(s) will complete as many the listed units as possible within the contracted amount. Therefore, not all sites listed here may be completed. Project will be completed by June 1, 2018. Threatened, etc. Species White - crowned pigeon, Key deer, Lower keys marsh rabbit, Bartram's hairstreak butterfly, manchineel, cupania, skyblu clustervine. These areas will not be marked at time of treatment. Project Time Frame Timing of the Treatment: No Preference Can treatment occur outside of normal business hours? (Required) r Yes r: No Uploaded documents for the Proposal Lower Keys - Maintenance 2017- __.. L$...jp9_ - - - - -Upper Keys- Maintenance 2017 - 1 8.jp9 Monroe Co Maint Project Maps.pdf Lower Keys Map rIUJeCL IUUduUn/PFOXIrrnC)I ! Upper Keys Map map..._.... _ .... .' .. Pre -bid location_ map Pre -bid location Treatment area map Natural Communities Treatment area map Monroe Co. Maint 17 -18 Maps LO 4- E 0 Monroe County_ Maintenance Project._pdfi Natural Communities - Maintenance Project.pdf General Location Lower Keys - Maintenance 2017- 18.jpg Project location /proximity map GULF OF MEXICO UNIT 2 } Exhibit 1 1.6.b UNIT t I - o-o Q`. UNIT 5 T " LO r r C d E t 0 LSf r r Packet Pg. 1873 ATLANTIC OCEAN 1.6.b General Location -Upper Keys- Maintenance 2017- 18.jpg Project location /proximity map Exhibit 1 6 A EN FLORIDA BAY 16�. ATLANTIC OCEAN o j UNIT 14 LO r r C d E t 0 fSf r r Packet Pg. 1874 Monroe County Maintenance Project 2017 -2018 Pre -Bid location map NA — Monroe County to hire contractor Exhibit 1 LO 4- r_ E 0 Exhibit 1 MONROE COUNTY MAINTENANCE PROJECT 2017 -18 Natural Communities: The majority of the County's conservation lands to be treated as part of the current project are located within one of the units listed below. Note, not all parcels within each unit will be treated: UNIT KEY Approx # of Acres to be Treated NATURAL COMMUNITY* 2 U Sug 26.1 Hardwood hammock, freshwater wetlands, saltmarsh, mangrove 3 Cudjoe 46.7 Hardwood hammock, buttonwood / saltmarsh, mangrove 5 Summerland 13.4 Hardwood hammock, buttonwood / saltmarsh, scrub man rove 6 Ramrod 28.7 Hardwood hammock, buttonwood / saltmarsh 7 Little Torch 14.7 Hardwood hammock, buttonwood/saltmarsh 8 Big Pine 11.8 Pine rocklands, hardwood hammock 12 Big Pine 41.4 Hardwood hammock, pine rockland 14 Largo 11.8 Hardwood hammock 16 Largo 31.8 Hardwood hammock, buttonwood / saltmarsh 17 Largo 4.9 Hardwood hammock 18 Largo 26.8 Hardwood hammock, mangrove 19 Largo 4.9 Hardwood hammock 20 Largo 8.5 Hardwood hammock Total 271.5 'All units contain "disturbed" communities Adjacent Natural Areas: UNIT KEY Adjacent Natural Areas 2 U Sug FWC - WEA 3 Cud'oe USFWS Refuge 5 Summ NA 6 Ramrod FWC - WEA 7 Little Torch FWC - WEA 8 Big Pine USFWS Refuge 12 Big Pine USFWS Refuge 14 Lar o FWC -WEA 16 Largo NA 17 Largo Pennekam SP LO 4- r- as E 0 18 Largo Pennekamp SP 19 Largo NA 20 Largo Pennekamp SP Exhibit 9 8 7R ��q 0 E 0 X tU i LO 4- E 0 Exhibit 1 Monroe County Maintenance Project - Unit Maps 2017 -18 Monroe County Conservation Lands BIue highlight indicates Monroe County Conservation lands subject to maintenance treatment. Red hatching indicates public conservation land (County, State, or Federal) Land Steward may add additional parcels as needed. T " LO r r C d E t 0 L4 r r Packet Pg. 1878 Unit 2 - Upper Sugarloaf Key Unit 4 - Cudjoe Key, including Cudjoe Acres 1.6.b Exhibit 1 r LO r Y m 0 E 0 a r 0 X w a� C M C 2 C to r r M r LO r Z.; C 0 E M 0 L4 r Packet Pg. 1879 Unit 5 - Sunr merland Key Unit b -- Ramrod Key, including Ramrod Shores Subdivision 1.6.b Exhibit 1 T " LO r Z.; C d E t 0 L4 r Packet Pg. 1880 Unit 7 - Little Torch Key Unit 8 - Big Pine Key, southeast 1.6.b Exhibit 1 T " LO r Z.; C d E M 0 L4 r r Packet Pg. 1881 Unit 12 - Big Pine Key, including Sands Subdivision Unit 14 - Tavernier, including Palma Sola 1.6.b Exhibit t T " LO r Z.; C d E t 0 L4 r Packet Pg. 1882 Unit 16 - Key Largo, including Thompson Subdivision Unit 17 - Key Largo, including Silver Lake Park Subdivision 1.6.b Exhibit 1 T " LO r Z.; C d E M 0 L4 r r Packet Pg. 1883 Unit 18 - Key Largo, including Pamela Villa Subdivision Unit 19 - Key Largo, including Anglers Park Subdivision 1.6.b Exhibit 1 r LO r Y m 0 E 0 a r 0 X w a� c La c a� c m to r r M r LO r r C d E t 0 L4 r r Packet Pg. 1884 Unit 20 - Key Largo, including Largo City Subdivision