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Item M1
M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� r i � �� Mayor George Neugent, District 2 The Florida. Ke Se y I Mayor Pro Tern David Rice, District 4 Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting July 19, 2017 Agenda Item Number: M.1 Agenda Item Summary #3187 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443 N/A AGENDA ITEM WORDING: County Administrators Monthly Report. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 07/03/2017 2:03 PM Board of County Commissioners Pending 07/19/2017 9:00 AM MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: June 26, 2017 SUBJECT: County Divisions' Monthly Activity Report for July 2017 MONTHLY ACTIVITY REPORT - JULY 2017 Airports: Key West June 1 ABC Construction — Ramp project phasing meeting, the entire phase along the terminal building is completed from the buildings edge 40 outward. Phase 2 to start on June 26 on the greater ramp area. No significant impacts were encountered due to exceptional airport operations coordination and management. June 5 Florida Airports Council — Annual conference weekly coordination meeting. June 6 Quarterly Noise Ad -Hoc public meeting with Commissioner Kolhage, discussed NIP implementation, bid opening and recommended adding new members. June 7 Monthly airline and tenant meeting — we held our NWS hurricane preparatory discussion with our friends from the KW NWS. June 8 Runway rehabilitation project bid opening — two bidders General Asphalt at $10 Million and Ranger at $14 Million... we will be recommending GA for the work. June 9 Performed our weekly Senior Staff Meeting with Bob S. and Marty S., we discussed the shooting at FLL and our preparedness state. June 14 Noise Insulation Program — Bid Opening — no bidders... we suspect that the asbestos element concerned bidders. We are planning a rebid strategy for this year or 2018. June 20 -21 Signature Flight Support fuel truck "flopped" over and spilled about 300 gallons of Jet A. Excellent response from MCFR, City, Signature and Airport ops. The Florida DEP is happy with cleanup efforts and we are hoping for "no further" action required by DEP. The ramp may need to be rehabilitated due to fuel damage to asphalt. June 28 Airport tour with Commissioner Kolhage, staff, operations, behind the scene ops and potential impacts related to the upcoming Runway Rehabilitation project. June 28 Meeting with Hertz to discuss the current and future use of the "hertz building" adjacent to DMV. June 29 Final airline rates and charges reconciliation meeting for FY 16 and mid -year review for FY 17. The FY 16 numbers are within 1.4% of projected and we are also on target with the midyear FY 17 numbers .............................. - excellent work airport business office. 0 CL W 0 L) �a E c� Marathon June 5 Marathon Chamber of Commerce, Airport Committee — First official meeting to discuss promoting the airport and seeking air carrier service for MTH. June 6 FAA Remote Communications Air to Ground antenna site visit and meeting with Monroe County Project Management and FAA. June 7 Attended the EYW Tenant Meeting and Hurricane Review. June 13 MTH Annual Hurricane Plan Review with airport tenants, NWS and Monroe County Emergency Management. June 20 Environmental Assessment meeting with Ricondo and project stakeholders. June 20 Master Plan Update meeting with Ricondo to discuss aviation forecast for MTH. June 21 Attended the BOCC in Key Largo. June 24 Cessna 172 taxied on ramp and hit a pole with wingtip, report filed and FAA notified. June 27 FDOT annual runway friction test. Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 817 Office Visits 521 New Clients 37 Field Visits 3 Benefits Delivery at Discharge 4 TRANSPORTATION PROGRAM Transportation Calls 328 Veterans Transported 112 FINANCIAL DATA The financial data for the month of June totals $ 216,725.86 this indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. Extension Services: • Number of services provided: 181 phone calls, 28 office visits, 20 visits to clients, 14 learning events with 624 participants, 6 media submissions, and 390 publications distributed. Total Budget for FY 16/17: $284,641.00; Year to Date Expenditures and Encumbrances: $228,476.37; Remaining Balance: $56,164.63; Percentage of budget spent and /or encumbered year -to -date: 80 %. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Worked with two summer interns to develop an Environmental Purchase Policy and Program which is nearly complete. The program will help to inform county purchasers on the best practices for the identification of environmentally preferred products. The effort will include a baseline evaluation of purchaser's knowledge about green products and data about current purchasing behavior. ON Coordinated the June 19 Monroe County Climate Change Advisory Committee meeting and developed a recommendation that the BOCC analyze a yard waste contract for sustainability and greenhouse gas emissions. Attended the Green Living & Energy Education (GLEE) annual meeting on June 19 to begin planning the GLEE Energy Expo event for February 10, 2018. Both the annual meeting and the Expo helps engage residents and educate them about green practices and local green efforts. The Environmental Horticulture Agent accomplished the following activities: • Co- organized the Tropical Fruit Fiesta with volunteers from Truman's Little White House, Grimal Grove, and ten Master Gardeners. Activities included Plant -a -Piney for the children, a mango display, fruit sales, a cooking demo, a Plant Clinic, and two lectures. The event attracted 1,000 people. • Held four Summer Plant Clinics with eight Master Gardeners assisting 16 clients. • Made six site visits: Key West (4) - Royal Poinciana trunk; pygmy date palm nutritional deficiency; mango fruit rot; ficus whitefly; Marathon (1) - spider identification; Tavernier (1) - Gumbo Limbo growth. The Economic Resource Development Agent accomplished the following activities: • Held a workshop to enable participants to test their business ideas using real projections; introduced them to an instrument to enable them to do this on a continuous basis. • Met with the Marine Resources Development Foundation executives and First State Bank in Key Largo to discuss funding strategies for a new dormitory and classroom building. • Held a meeting with the executive director and president of the Key West Tropical Forest and Botanical Gardens to discuss possible new strategies for revenue at the facility. Libraries: A number of our activity counts for May showed increases over May of 2016. Notable among these: • We welcomed 33,271 visitors to our libraries in May, an increase of 22% over last year and 22% over the previous month. • Our wireless public access sessions logged in at 8,619 for the month, 66% above last May, and our public access computers provided 6,667 sessions, a 6% increase over last year and 12% over last month. PC usage remains strong due to requirements by government agencies for benefit recipients, and to the many businesses that now require online job applications. • 327 new cardholders were added to our roster in May, 53% over last year's figure and 67% over the number for April of this year. • To continue evidence that our services are still valued post- season, our librarians answered 14,715 questions in May, an increase of 40% over the previous year and 26% over the previous month. Questions were presented via chat, text, e -mail, social media, telephone and in- person. Our expanded reference services continue to be well - received 0 Z 0 2 �a c� by the public. M.1.a • E- visits made to the Library's web resources in May came in at 382,075.These e- visits were logged to our website, our online catalog, and our digital exhibit of historical images. Another noteworthy milestone for May: views of the Library's digital historic photo collection exceeded a cumulative total of 20,000,000 since its inception in 2006. • Circulation of e -books in May showed an increase of 2% over that from a year ago and 4% over the previous month, with a total of 2,401 check outs. Those still -ri sing totals are evidence that e -books are very much alive and thriving, as we continue to expand our digital collection to meet the increasing demand. • Though the season of winter tourists and snowbirds has closed out, our numbers show that Library services continue to draw in locals, both long -time and new patrons, and our staff members continue to explore new ideas for expansion of these services. Employee Services: JUNE 2017 Y I' A011 - Resignatio -1 / Il .a1 ns DI .l. Terminatio Retiremen ns is Deceas ed TOTAL Total to S date % Turnover Avg # emp %Turnov er to date , . HUMAN RESOURCES 9 Salary Increase requests reviewed for new hire or promotions. June 2017 report: • Attended several union negotiation meetings with Teamsters and Firefighters both in Key West and Marathon. • Meeting with Mike Russell re: comblaint on Bill Rieck • Pre -D on Bill Rieck O CL T t C O D Q U r C N E t 0 r Q Packet Pg. 2342 M.1.a • Met with Internal auditors on cash payments • Phone conference with Robert Glassmer regarding employee in upper keys May 2017 100 90 80 70 60 50 40 30 20 10 0 O � �{° ti 'L 'Y 'Y Q O ■ Open Claims Monthly Cases FY17 Oct -16 Nov -16 Dec -16 Jan -17 Feb -17 Mar -17 Apr -17 May-17 Jun -16 Jul -16 Aug -16 Sep -16 New Medical 7 10 11 10 11 8 4 9 6 7 11 11 New Non- 6 1 2 5 2 5 3 4 3 5 0 5 Total Closed 15 5 13 7 23 10 11 15 0 11 8 8 Total Current 95 101 91 99 89 92 88 90 88 85 89 97 Open Litigation 12 12 12 12 12 12 12 12 13 13 13 12 Closed /Settled 0 0 0 0 0 0 0 0 0 1 1 0 New Litigation 0 0 0 0 0 0 0 1 0 0 0 0 Total Current 12 12 12 12 12 12 12 13 13 14 12 12 Fund 501 Workers' Comp Budget FY17 Account Description FY2013 FY2014 FY2015 FY2016 FY2017 YTD 07501 Admin Expense $163,600 $193,028 $185,888 $182,849 $223,165 $96,916 07502 Operating Expense $364,912 $489,153 $603,918 $476,711 $627,900 $504,527 07503 IClaim Expense $1,566,173 1 $1,624,022 1$1,861,532 1$1,473,324 1 $2,562,363 1 $901,412 07504 Asserted Claim Exp ($742,138)1 $141,035 1 ($495,964) ($312,146)1$1,000,000 1$1,000,000 07505 ICatastrophic Exp $0 1 $35,177 1$1,467,370 1 $829,344 1$1,000,000 1 $315,358 Emergency Services: FIRE RESCUE • Fire Training Academy remediation work ongoing with inspections scheduled to acquire certificate of occupancy as soon as possible. • Union negotiations ongoing with IAFF. • Ongoing safety issues being worked at Roy's Trailer Park. 5 Packet Pg. 2343 Completed 90% construction plans for Cudj oe Firestation; moving forward 100% completion of drawings. Working on bid for a replacement fire engine. EMERGENCY MANAGEMENT • Met with Supervisor of Elections office to discuss hurricane preparedness. • Participated on a Keys Task Force Meeting conference call with the State to discuss Mass Care. • Participated in Marathon Airport Hurricane Review with airport tenants. • Visited FKEC and discussed their hurricane plan. • Met with Cammie Clark to discuss Public Information Plan. • Met with the Florida National Guard, the US Navy, Airforce, and Army representatives to discuss hurricane operations in the Keys. These meetings occurred over an eight day period • Taught an ICS 300 class for the City of Marathon. EMS /TRAUMA STAR • Trauma Star flew seventy nine patients to mainland hospitals for definitive care in the month of June. • 2.0 Trauma Star program began June 15, 2017 (Two Helicopters staffed and in service 24hrs a day). • Two nurses completed our Flight Nurse Training and orientation program. • Conducted Trauma Star Dispatch Training for Key West Fire Department. • Conducted interagency training with Trauma Star and Ocean Reef Public Safety; training included dispatch procedures, and Trauma Alert, Stroke Alert and STEMI Alert patient transfer procedures. • Six personnel attended a Pediatric Advanced Life Support Course. • Attended Emergency Department advisory meeting at Fisherman's Hospital for quality assurance review of MCFR patients dropped off to this facility and a program update / capabilities for Trauma Star. • Attended Air Ambulance Operations meeting at Lower Keys Medical Center for Trauma star program and time line for opening Key West Air Ambulance base. • Attended Quality Assurance / protocol review meeting with Medical Director and Flight Crews to review and update current treatment / documentation guidelines. • Attended Active Shooter interagency exercise planning meeting with EMS, police, FWC, FBI, Coast guard, and Naval Air station agencies to prepare for full scale incident in September. • Attended meeting at Specialty Telehealth Services with Ocean Reef Public Safety to expand telemedicine capabilities to include patients picked up by Trauma Star from Ocean Reef. • Attended meeting and established follow up program to receive patient follow up information and patient outcomes on STEMI Alert patients. 0 0 2 c� KWIA (EYW) • Significant incident: Jet A Fuel Tanker rollover and 300 gallon leak. MCFR with 68 man hours to mitigate incident. Three FS 7 personnel attended three day marina and boat fire class, in Ocean Reef and Port Everglades. Four FS 7 personnel attended LKMC evacuation drill to C -130 at NAS. FIRE MARSHAL • Reviewed, providing comment for three Development Committee Review applications. • Conducted ten life and fire safety inspections for construction or renovation, two preliminary inspections for transient units. • Conducted Daycare Life and Fire Safety inspection. • Provided Assembly Occupancy Load certifications. • Responded to requests for ISO Fire Protection Class coordination letters. • Responded to requests for Cause and Origin. • Responded to incidents, Safety Officer. • Reviewed four fireworks application, providing comments for approval. • Revised proposed fire hydrant locations with Florida Keys Aqueduct Authority. • Prepared BOCC agenda item: "Request for Proposals" (RFP) for fire hydrant and fire well installation. • Reviewing County Code of Ordinances for compliance with current Florida Statutes, Administrative Code, and Florida Fire Prevention Code. • Meet with MCFR Safety Committee: Firefighter Health and Safety Plan, in compliance with State Fire Marshal, Firefighter Safety and Health Section, state statute and Florida Administrative Code. • Completed sixteen submitted construction plans for permitting in the Lower Keys. • Completed ten submitted construction plans for permitting in the Upper Keys. FIRE ACADEMY /TRAINING • New Lieutenant orientation and live fire training held for five newly promoted Lieutenants. • New Hire testing performed on 17 firefighter, 6 paramedics and 11 EMT's, which includes written, PAT (physical ability testing), MAT (medical ability testing), and interviews. • Captain candidate interviews held on nine potential Monroe County Fire Rescue candidates. • Mutual Aid training with upper keys fire departments hosted in Tavernier; topic: Electrical safety with Florida Keys Electric Co -op. • Mutual Aid training hosted with lower keys fire departments including Key West and NAS hosted at Station 8; topic: Firefighter survival and bailouts included classroom and hands on practical skills. • Orientation training for two new hires, including live fire training. • CPR training held for community partners, Hawks Cay and Little Palm Island employees. • Updating Accountability and Multi -gas detector testing SOP'S. 0 0 2 c� Social Services: OAA, Older Americans Act Programs Nutrition (Information in this section is for the period 4/21/2017 - 5/20/2017: • C -1 Congregate Meals totaled 1389 units during this period. • C -2 Home Delivered Meals Hots totaled 262 units, and Home Delivered Meals Frozen totaled 2585 units. In -Home Services (Information in this section is for the period 4/21/2017 - 5/20/2017): • III -B Chore: 143.75 units this period, 263 unit's year -to -date • III -B Screening and Assessment: 4 units this period, 39 units year -to -date • III -B Homemaking /Personal Care: 243 units this period, 1815 units year -to -date • III -E Screening and Assessment: 9 units this period, 24.5 units year to date • III -E Chore: 72.75 units this period, 177.25 units year -to -date • III -E In -Home Respite: 103units this period,345.25 units year -to -date • III -E Facility Respite: 636.75 units this period, 3299.75 units year to date Non -OAA Programs CCDA (Community Care for Disabled Adults) for May 2017: • Case Management: 19.25 units for the month were produced • Homemaking: 63.5 units for the month were produced • Home - Delivered Meals: 25 meals for the month were provided • Personal Care: 23.5 units for the monthly were produced CCE (Community Care for the Elderly) for the period 4/21/2017 - 5/20/2017: • Case Management: 68.75 units for the period and 492.25 unit's year -to -date • Case Aide: 15.5 units achieved and 111.75 unit year -to -date • Companionship: 84 units achieved and 508 units year -to -date • Home Modification: 0 units achieved 2 units year -to -date • Enhanced Chore: 0 units achieved and 97 units year -to -date • Chore: 0 units achieved 126.75 units year -to -date • Homemaking: 467 units for the period and 6653.5 units year -to -date • Specialized Medical Equipment: 0 unit for the period and 6 unit year -to -date • Personal Care: 733.75 units for the period and 6128.5 units year -to -date • Respite: 0 units for the period and 2445 units year -to -date ADI (Alzheimer's Disease Initiative) for the period 4/21/2017 - 5/20/2017: 317 units were produced for IN HOME RESPITE and 2365.5 units year to date. 0 units for this period for FACILITY RESPITE and 9117.75 year to date HCE (Home Care for the Elderly Program) for the period 4/16/17 - 5/15/17: 7.25 billable units this period 186 billable units year -to -date at the beginning of the contract year 8 Monroe County Transit Department Activity for June 2017 • One -way trips provided: 1902 • Unduplicated clients served: 238 • Special Needs Clients registered: 560 • Deposited Revenue: $530.00 • Periods Expenditures: $51,949.31 • Percentage Spent Fiscal YTD: 66.0% Social Services Department — June 2017 Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 578 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and /or needs. These inquiries range from how and where to apply for Food Stamp benefit, where the closest food bank is located, how to report suspected abuse, or to find out what available services they are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Info and Written Referrals 306 Unduplicated Welfare client households that received service 101 New Welfare cases receiving service 13 Low Income Home Energy Assistance Program cases- 67 $15,789.99 SHIP Cases 26 Home and field visits 34 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi - annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. 0 CL �a 0 CU E 0 0 L) co 0 CL W r _ 0 �a E c� Office visits 231 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. 0 BAYSHORE MANOR Bayshore Manor's current census is fifteen residents. The current census is five private pay, eight subsidized and two short term resident. Bayshore Manor provided 300.5 hours of OA3E respite care and 0 hours of CCE and ADI care this month. Bayshore Manor has six OA3E clients. There are three clients on the waiting list. Revenue for June 2017 $36,015.75 Expenditures for the same period $60,705.80 Percentage of the budget spent year to date 62.34 Growth Management: REVENUE vs. EXPENSES FISCAL YEARS 2014, 2015, 2016 and CURRENT FY 2017 FY2017 Adopted FY2016 YTD- FY2017 YTD- Difference FY16 % FY2014 Actual FY2015 Actual FY2016 Actual Budget May May to FY17 Change BUILDING DEPARTMENT Expenses $ 2,629,967 $ 3,389,568 $ 3,577,235 $ 4,560,499 $ 2,145,532 $ 2,625,497 $ 479,965 22.37% Revenue $ 3,509,337 $ 4 $ 4,973,159 $ 4,566,499 $ 3,198,766 $ 3,227,381 $ 28,615 0.89% Difference $ 879,370 $ 619,685 $ 1,395,924 $ $ 1,053,234 $ 601,884 $ (451,350) ODE COMPLIANCE Expenses $ 1,308,545 $ 1,360,117 $ 1,227,999 $ 1,416,346 $ 755,807 $ 667,681 $ (88,126) - 11.66`, Revenue $ 504,251 $ 647,999 $ 1,214,818 $ 1,416,346 $ 887,217 $ 1,241,425 $ 354,208 39.92`. Difference $ (804,294) $ (712,118) $ (13,182) $ - $ 131,410 $ 573,744 $ 442,334 'LANNING DEPARTMENT Expenses $ 3,515,337 $ 3,909,219 $ 3,411,131 $ 5,881,689 $ 2,142,322 $ 1,930,443 $ (211,879) - 9.89`, Revenue $ 2,048,770 $ 3,012,230 $ 3,602,852 $ 5,881,689 $ 2,129,196 $ 2,614,009 $ 484,813 22.77` Difference $ (1,466,567) $ (896,990) $ 191,721 $ - $ (13,126) $ 683,566 $ 696,692 WERALL SUMMARY Expenses $ 7,453,848 $ 8,658,904 $ 8,216,365 $ 11,858,534 $ 5,043,661 $ 5,223,621 $ 179,960 4`. Revenue $ 6,062,358 $ 7,669,481 $ 9,790,828 $ 11,858,534 $ 6,215,179 $ 7,082,815 $ 867,636 14`, Difference $ (1,391,490) $ (989,423) $ 1,574,463 $ $ 1,171,518 $ 1,859,194 $ 687,676 0 CL (1) a v, 0 r m E Q T r r- 0 O U co r M i O Q t r C O r 0 Q U r C N E t 0 t4 r r Q 10 Packet Pg. 2348 M.1.a r O CL (1) a O r m r E Q r C 7 O Al Note: Revenue and expense numbers reflect amounts in FinancePlus system. 11 r M r i O CL d T t r C O D Q U r C a> E M 0 cc r r Q Packet Pg. 2349 M.1.a PLANNING & ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS Monroe County issues permits to ensure compliance with Federal, State and local laws. The following charts represent the main services provided: Permits; Job Value; Plan Review; and Inspections that guide development in Monroe County. Note: Total permits have hit an all -time high over the past decade. May 2017 Total Issued Permits by Fiscal Year 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 NOTE: Graph Below The FTYD16 -17 is $44.2 M less due to typo on permit job value in April that was corrected in May. So last month's number was $206.5 M and this months with the correction is $162.3 M May 2017 Total Job Value for Issued Permits by Fiscal Year 300000000 250000000 200000000 $175.6 150000000 - 100000000 50000000 0 $250.7M 0 CL (D a 0 r �a T E E Q T r C 7 O U 00 r 0 CL m a t c 0 r 0 Q U r c O E v cc Q 12 Packet Pg. 2350 Oh O� 6 O & ti 0 " 13 tib ti 1� A ti e , eo l ,A mo w Bo a' Z ti � > `y, , � � O� O 01 OQ' O� 1 Q 1 > ' ' ' yh ti� ti , J Oh' JOB d0�' , ,O�' J , y O Jti ti , ,. � ti� M.1.a PERMIT ACTIVITY BY OFFICE Includes all Reviewing /inspecting Departments: Building, Fire, Planning and Environmental ISS UEO PERMI TS p r TYt INSPECTIONS I, — May -2017 $10,455,182.00 n c. any Of FAIL Hevrev✓s $1,390,093.00 $9,285,022.00 4,000 $5,255,471.00 $4,491,472.00 $25,944,808 $15,033,170 4,117 3,500 3,000 2,500 2,000 , 1,500 big 1,000 805 I L ( MaA y - 2017 500 0 May -2016 May -2017 May -2016 May -2017 May -2016 ISSUE PlanReviews Inspections • Lower Keys 543 467 732 1 2,213 2,119 • Middle Keys 27 33 130 135 163 170 ■Ocean Reef 57 37 387 334 204 253 ■ Upper Keys 178 142 788 927 1537 1,385 TOTAL 805 679 2,037 2,415 4,117 3,927 Does not incl ude "Boat Improve ment Fu nd" Revenue. Office Keys: Stock Island upto7 mile bridge. office Keys:Startsat Duck Keyto Fiesta KeyChannel rr5, excludes - Marathon, Grassy Key, Cityof Layton, Islamorada,and Lower Matecumbe. Office =3 /Area =Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef. Office= l/Area =Lower Keys: Stock Island up to7nrilebridge. JOB VALUATION OF ISSUED PERMITS Office= 2/Area= Middle Keys: Fiesta Excludes-Marathon, GrassY Key, Cho . �Y of Layton, mon, Islaorada,and BY PERMIT "WORK" LO CAT I O N LowerMatecumbe. I. p� Office=3/A rea=U p p e r Keys: Comparison b office' North of Tave rn i e r Cre e k Bridge up to Ocean Reef. 30,000,000 25,000,000 20,000, ©00 15,000,000 10,000,000 5,000, 000 0 • Lower Keys • Middle Keys • Ocean Reef • Upper Keys TOTAL PLAN REVIEWS . — _, May -2016 May -2017 $10,455,182.00 $5,866,094k00 $949,133.00 $1,390,093.00 $9,285,022.00 $3,285,511.00 $5,255,471.00 $4,491,472.00 $25,944,808 $15,033,170 13 i O Q N w N i O r fC r N E E Q 1= 0 O CID U M O Q d t r c C O G r 0 Q U r c a> E t 0 cc r Q Packet Pg. 2351 M.1.a Total Number of Plan Reviews on Applied Permits by Fiscal Year 25000 20000 15000 10000 5000 0 Z5 << ��o^. Excludes "N/A" and Logged CSR "L" resulted reviews nttK.,3rw.nA.w.e PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION "m, an aw f Y ' ., 7 wre vro =�enezerrnn>ne,.s. Comparison by Office Hwx� 01 Yrmnirr [raetaagt"prao�.nKeef. 31)0 25q 73(9 — 150 28 14[1' 54 1Q1 ' ., 7 — a 7, 28 q' EEL7 ENNR j I II ECOODI I...:.. P.. �. FI- T II Of�k.E IEXNRST���^^�IFIWO: fiJ.Cf EXNR WA FLOW qX pIPN pL4M �t�F Epxer k �ddk X4ddk Mddk oxddkddk �� Kerr Ken Keus Ken Kerr Y A f Reef Reel R-1 Reel Reef Ken Kers Kew Kew Kerr Kars IGers r O M a> O r cc r .E a T r C O O U co M O Q t C O G U E 0 it r a 14 Packet Pg. 2352 May 2017 Total Number of Inspections on Permits by Fiscal Year drw.vw..w.�.wn 1400 3294 1000 999 690 400 200 s Isis 0 EHVIR M ELECT ECX PLAN {11MB EMYRI ELECT ECX PION LUM9 EMV1R. LECT CCII t.A'a PLUM9 ENYIR M -CE 4EC" PION UM9 Cpwer Waver Lv+rtr IAwer LWrer 4s r Middle hGtlAe Mbdie h 4dl# M4r/e Miptl4 9cean [xgin 4uim 9tran I �ra� 9csan Upper Vpprr Vpgr Upper Upper V�pLr 15 Packet Pg. 2353 INSPECTION ACTIVITY BY PERMIT "WORK" LOCATION arra.vnrd..,mnk.. Comparison by Office � nw,na s..�wrr.e.ww4ewwa.w�wer 1400 3294 1000 999 690 400 200 s Isis 0 EHVIR M ELECT ECX PLAN {11MB EMYRI ELECT ECX PION LUM9 EMV1R. LECT CCII t.A'a PLUM9 ENYIR M -CE 4EC" PION UM9 Cpwer Waver Lv+rtr IAwer LWrer 4s r Middle hGtlAe Mbdie h 4dl# M4r/e Miptl4 9cean [xgin 4uim 9tran I �ra� 9csan Upper Vpprr Vpgr Upper Upper V�pLr 15 Packet Pg. 2353 M.1.a office=I/Are a =Lower Keys: Stack Island up to 7 mile bridge. Office -2,M. -Middle Keys: Startsat Duck Key to Fiesta Key ChannelN5, Excludes - Marathon, Grassy Key, Ctyof Layton, Islamorada, and Lower Matecumbe. 0tfice =3 /Area =Upper Keys: NorthofT —rnier Creek Bridg— pto0oean Reef. PLANNING AND ENVIRONMENTAL RESOURCES PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION Comparison by Office 200 180 160 140 120 - 100 aB 60 40 20 0 ID LK PLA N I LK RP I LK OG O I LK 5R- RIO I LK TO RM I LK 10 I MK PLA N I MK RP I MK OG O I MK SR- RIO I MK TO IRM I MK 10 I OR PLA N I OR RP I OR SR- RIO I OR TO 10 IRM I OR I UK PLA N I UK RP I UK OG O I UK SR- RIO I UK TO RM UK ■ May 2017 149 1 99 1 19 1 1 1 1 21 1 10 1 1 1 1 1 1 52 1 40 1 1 1 1 5 1 198 1 93 1 11 1 1 5 Excludes "N /A" and Logged CSR "L" resulted reviews off Iced /Area =Lower Keys: Stock Island npto 7 mile bridge. Office= 2/Area=Middle Keys: Startsat Duck Key to Fiesta Key Channe 1#5' Excludes - Marathon, Grassy Key, Ctyot Layton, Islamorade,and Lower Matecu robe. 0ffice=3 /Area =upper Keys: Northofdavernier Creek Rndgeupto0cean Reef. PLANNING AND ENVIRONMENTAL RESOURCES INSPECTION ACTIVITY BY PERMIT "WORK" LOCATION Comparison by Office 90 — 80 70 60 50 40 30 20 to 0 B10 PLAN RIO PLAN B10 PLAN 1310 PLAN Lower Keys I Lower Keys I Middle Keys Middle Keys I Ocean Reef I Ocean Reef Upper Keys Upper Keys Fm — m - - y -2017 56 1 7 1 9 1 1 1 12 1 2 1 88 24 Excludes "N /A" inspections 16 Packet Pg. 2354 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump -out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. 17 M.1.a Alcoholic Beverage Appeals & Settlements Development Agreements Environmental Resources FLUM Amendments Historic Preservation Home Occupation LDRD LUD Amendments Major Conditional Use Minor Conditional Use NROGO Plats Pre -App Public Assembly Road Abandonment ROGO Shorel ine Approvals TDR Temp Const Staging Text Amendments Tier Amendment Time Extensions THE Vacation Rentals Variance Variance- Dock (Long) Variance- PC Planning & Environmental Resources Applications (A -P) March 2017 - May 2017 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 # of applications ■ 2017 Mar ■ 2017 Apr ■ 2017 May r i O CL d N i O r cC r rn .r- E Q T r r- 0 O U Planning & Environmental Resources Applications (P -Z) March 2017 - May 2017 t r C O Tota I ROGO r Tota I ROGO J 0 Iv r C N E t V ca r r i 18 Packet Pg. 2356 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 # of applications I- co r M 112017 Mar O 112017 Apr CL d 112017 May Planning & Environmental Resources Applications (P -Z) March 2017 - May 2017 t r C O Tota I ROGO r Tota I ROGO J 0 Iv r C N E t V ca r r i 18 Packet Pg. 2356 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 # of applications Planning & Environmental Resources May 2017 - Applications 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 2 �I 1 0 M J y e J \a Q c C> p e �a � ` zc ec . o ti c ° O ve to ar c a �C ac ti se c a ia `�.° o e } i ��c, 5a P a a aQ' �c tz O � a� a• Vi c, a s o c`' ��' F° � ,�° Q° ai ° � \y o �t� a oa cc a ��J� P \ Q ea y ° � tJ \c o� �` � �• � Ja P �e O° �c Planning & Environmental Resources April 2016 - Applications 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 0 e h ti ti e r 0 xh z z \ a Q Q .p � �a co c� Q C� O a � �O e O Q P t c� O a a y` s i F a,�t \e�¢ °fi y °J t aw e ata J Q o 4 4 O a �c a �° to a a Q e c t t c ye c e t c, a c c t o a a t 2 P. 4K. OC ' Z + < �Qoo �aQ' P i a Qtz O �C te a: te a• �� ma c `ce vo c Pi c PAC a ;��o Oo ja i a c �c t �° o �C J OP tG ° ` o Q ° t ` t c J a o aa P °te e �� co e Q P Qza o F o �F J \y ` ° r i O CL N i r N Q r C 7 O Al r— CO 0 CL m a r C O r D Q U r C N E t 0 r r Q 19 Packet Pg. 2357 0 Planning & Environmental Resources Comparison of Total Annual Applications 450 400 350 300 250 200 150 100 50 GIS Accomplishments - May 2017 GIs Projects - Data/Map Requests /TechnicaUProgramming - Historic Aerials Mapping — In progress - RLAA - Storm Events - Mapping — Floodplain Management - Elevation Certificates & LiDAR Points — Mapping (in progress) - MCLA -MLS — Web Map Application — Planning - Parcel Processing — Condos - GIS - PL Ocean — Legal Descriptions — Planning — Tiffany Stankiewicz - GIS Data Support — RLAA - AMEC - Plat Book Mapping — Planning (in progress) GIs Addressing - 27 New physical address assignments 20 r O CL d rn O r cC i E Q T r- 0 O U co r M r O CL t c O 0 Q U r c a� E V �a r r Q Packet Pg. 2358 2010 2011 2012 2013 2014 2015 2016* 2017* *Includes ROGOAIIocationApplications Mar Public Planning & Environmental Map App Usage — May 2017 Views this Period Avg Views Per Day 1,334 44.47 Usage Time Series 88 fib 4c 22 5.'1 512 513 514 SY5 5/6 5!/ 5l8 514 5110 5/11 5/12 SI13 5110 5195 5116 5117 5118 SI19 520 —1 5122 5123 512-0 5/25 5/26 5127 5/28 529 51W 5151 r L O CL NN 1.1. L O f� L T r— E Q T f� C 0 O U CO r M r i O CL d T t r C O r 0 Q U r C (D E t 0 cc r r Q 21 Packet Pg. 2359 M.1.a MARINE RESOURCES OFFICE Channel Marker Program: Channel Marker /Buoy Replacements 18 16 14 12 10 8 5 4 2 0 June July Aug Sept Oct Nov Dec Jan Feb March April ! Ia., 2016 201' Mon�=ha June 2016 MlWer/19 Replacement Costs $2,844.00 July $0.00 August $609.00 September 16 October $0.00 November $0.00 December $0.00 January 2017 $19,544.01 February $4,281.00 March 8 April 8 6 $12,826.00 Total $49,500.01 4 0 3 0 0 0 2 June July Aug Sept Oct Nov Dec Jan Feb March April ! Ia., 2016 201' Mon�=ha June 2016 MlWer/19 Replacement Costs $2,844.00 July $0.00 August $609.00 September $2,156.00 October $0.00 November $0.00 December $0.00 January 2017 $19,544.01 February $4,281.00 March $4,240.00 April $3,000.00 May $12,826.00 Total $49,500.01 Total annual costs for marker /buoy replacements for the past twelve month period were approximately 11% lower than the same timeframe in 2016 ($55,412). Numerous marker replacement/repair jobs will occur over the next several months with the completion of an FWC channel marker grant. r O CL i O r E Q r r- 0 O U co r M r O CL m t r c O r 0 Q U r c a� E t 0 m r Q 22 Packet Pg. 2360 M.1.a Channel Marker Program (cont.): Grant Funding Levels $80,000 $70,000 $60,000 FWC /FBIP $50,000 $40,000 $30,000 $20,000 $10,000 $0 An FWC Florida Boating Improvement Program (FBIP) grant for $70,278 for channel marker repairs was approved by the Board in August 2016, providing for additional marker repairs and replacements that will be performed throughout the summer. 23 Packet Pg. 2361 M.1.a Derelict Vessel Program Derelict Vessels Removed 64 24 1 4 I 3 1 8 0 n13 2 Month AL June 2016 Derelict Vessel Removal Costm- $26,642.00 July $17,769.00 August $50,857.00 September $5,600.00 October $28,946.00 November $49,548.00 December $0.00 January 2017 $15,677.00 February $2,300.00 March $82,104.00 April $195,821.00 May $14,987.00 Total $490,251.00 Derelict vessel removal costs for the past twelve month period were approximately 87% higher than the same timeframe in 2016 ($261,293). Note that the County received an FWC Florida Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording additional removals which began in July and were completed in August. Numerous additional removals occurred in April 2017 utilizing a grant from the FWC Derelict Vessel Program. Another 24 derelict vessels were removed during the Marquesas chug removal project completed in April 2017. Note that the level of effort to seek out, identify and process derelict vessels was significantly increased over the past 6 -9 months, providing an extensive cleanup of derelict 24 Packet Pg. 2362 M.1.a vessels throughout the Keys. It is anticipated that the number of derelict vessel removals in the next year will more closely reflect past yearly averages (prior to 2016) or slightly higher. Derelict Vessel Program (cont.) Grant Funding Levels $180,000 $160,000 $140,000 $120,000 $100,000 FWC $80,000 -BIP $60,000 CBI P $40,000 $20,000 $0 An FWC Florida Boating Improvement Program (FBIP) grant in the amount of $74,943 was executed in April 2016 for removal of sixteen derelict vessels. The removals were completed in August 2016. An FWC Derelict Vessel Grant for $165,183 was executed in January 2017 for the removal of fifty derelict vessels which began in March and were completed in May. An FWC BIP grant in the amount of $86,462 was executed in March 2017 for the removal of 25 derelict vessels which was completed in May 2017. 25 Packet Pg. 2363 M.1.a Vessel Pumpout Program: Number of Pumpouts 2500 2000 19 94 03 96 L 19A 99 1500 1813 183 _ 86 77 i 691- 47 000 June July Aug Sept Oct Nov Dec Jan Feb March April May 2016 2017 Sewage Removed (gal.) 35000 30000 25000 20000 15000 10000 5000 0 June July Aug Sept Oct Nov Dec Jan Fels March April May 2016 2017 State Funding Levels $800,000 $700,000 $672 $600,000 Legislative $500,000 CVA $400,000 Total $300,000 $200,000 $100,000 $0 26 0 CL W a i 0 r m r T) . E Q r C 0 0 U Co r M r 0 CL t C 0 r 0 Q U c W E 0 cc r r Q Packet Pg. 2364 Vessel Pumpout Program (cont.): Pumpout numbers have exceeded the current quota of 1500 per month nearly every month since the quota was established April 1, 2015 (October 2016 pumpout numbers dipped just below 1500 due to preparation for possible storm conditions early in the month), and Pumpout USA performed its one millionth gallon pumpout in early December 2016. State funding for the pumpout program was transferred from Pumpout USA to the County in November 2015. Total State funding increased in July 2016 to $672,350, covering approximately 92% of the County's program total annual cost of $729,800. 0 CL 0 2 �a E c� MA 0 CODE COMPLIANCE DEPARTMENT ACTIVITY The Code Compliance Department responds to complaints received from various sources, walk -ins, phone calls, e- mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. 6054 54 50 40 80 20 10 0 r M r CASES HEARD BEFORE SPECIAL MAGISTRATE i MAY 2017 O f 5 h y sec tie e 28 Packet Pg. 2366 M r CASES HEARD BEFORE SPECIAL MAGISTRATE i MAY 2017 0 .• r Sewer Cases 8 Q Lower Keys 0 RegUlar Cases 9 U r Middle Keys 54 Vacation Rental 16 y Upper Keys 0 Final Order & Collection 20 Mitigation 1 r Q 28 Packet Pg. 2366 M.1.a MAID 2017 NEW CODE CASES GRANT, 15 DDWLING, S !ONES, a -` LINK, 9 DELGADO, 26 MCPHERSON, 5 MEREDITH, 14 CUTIE, 13 BOELLARD, 33 r 0 CL d t r c 0 r 0 Q U r c a> E t 0 cc r r Q 29 Packet Pg. 2367 M.1.a MAY 2017 TOTAL INSPECTIONS & ACTIVITIES JONES, 186 �MCPHERSON, 186 l LINK, 114 GRANT, 10C CUTIE, 147'i DELGADO, [VALUE WINDSOR, 73 A q BOELLARD 221 LINK 114 CUTIE 147 MCPHERSON 186 DOWLING 62 MEREDITH 125 GRANT 100 DELGAGO 91 JONES 186 WINDSOR 73 Engineering: ENGINEERING / ROADS • Card Sound Bridge Repair Project — Repairs to bridge fender system ongoing. Spall repairs nearly complete. Project is approximately 94% complete. Expected completion date is the end of July 2017. • Card Sound Toll Conversion Project — Design/ Build submittals for construction engineering and inspection (CEI) review is ongoing. Tentative demolition of existing tolling structures to begin first week of August. Design/Build proposals underway. • Lake Surprise Estates Roadway and Drainage Improvement Project- Waiting for contractor to submit final retainage invoice. CEI is preparing job closeout files. 30 Packet Pg. 2368 • Stock Island I Roadway and Drainage Improvement Project — A contract for construction with Charley Toppino and Sons, Inc. as the lowest responsible bidder was awarded at the June 2017 BOCC meeting. The contract is for $3,953,134.47. A task order with RS &H, Inc. for construction engineering and inspection (CEI) services was approved at the June 2017 BOCC meeting. The task order is for a not to exceed amount of $232,705.24. • Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — EAC Consulting has completed the Topographic and Geotechnical work in accordance with the design schedule. Design Phase is ongoing in accordance with the design schedule. • Key Largo I Roadway and Drainage Improvement Protect — Preconstruction meeting with General Asphalt, Inc.is scheduled for July 20 . • Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project — 90% design progress meeting held on May 25 100% plans and specifications due mid July. Legal preparing easements for 4 parcels affected by road alignment in county right of way. Pigeon Key Ramp Repair Project — Consultant provided 60% design plans on June 5th for county and FDOT ERC review. Plans include two alternatives: homogeneous wood members and engineered wood design. • Sexton Cove Roadway and Drainage Improvement Project — Grading and road base work underway, paving to be complete by end of June. Project is 90% complete • Duck Key Security District Cameras — Camera installation completed by TYCO Security. All new cable drops to camera poles complete. All modem installations have been completed by Comcast. Tyco to schedule training for the new systems. • Duck Key Security District Speed Signs — staff is working to provide locations and input for the purchase of two electronic speed signs that will be installed on Duck Key. • Garrison Bight Bridge Repair Project — A contract for construction with Southern Road & Bridge, LLC. as the lowest responsible bidder was awarded at the June 2017 BOCC meeting. The contract is for $1,392,483.60. A task order with T.Y. Lin International/H.J. Ross, for construction engineering and inspection (CEI) services was approved at the June 2017 BOCC meeting. The task order is for a not to exceed amount of $263,328.00. A pre - construction meeting is scheduled for July 10 • Sugarloaf Boulevard Bridge Replacement Project — Consultant is working on engineering analysis and detailed cost estimate for raising the proposed bridge an additional 12" above current design to account for additional sea level rise. Estimated schedule for completion is mid -July. • Duck Key Bridge Study — Consultant is working on the Effects Case Study Report and incorporating comments and input from the second Cultural Resource Committee (CRC) meeting. • Community Aesthetic Feature Big Pine Key — Consultant is addressing FDOT comments before proceeding with 60% design. • Cudjoe Connection to Florida Keys Overseas Heritage Trail (FKOHT) - The project was approved in FDOT (Transportation Alternatives Program) final ranking process and recommended for funding in the 2019 to 2023 work program. 0 Z 0 2 �a E 31 • Monroe County Hurricane Debris Management — Contract with Ashbritt, Inc. for disaster services (debris cleanup) was approved at the June BOCC meeting. Staff provided contact information to Ocean Reef personnel as requested. • Bahia Shores Road (No Name Key) Culvert Repair — Staff was unable to locate an existing easement with private property owners adjacent to the right of way that would allow staff to access the culvert for replacement. Staff will work with county attorney to get executed easements prior to issuing a task order for design. • Card Sound Road Pavement Marking — Staff drafting bid documents for restriping approximately 5 miles from east of Card Sound bridge to triangle at County Road 905. • 1 Street/Bertha Street Drainage Improvement Project — RFQ for design services advertised for roadway improvements to 1 Street and Bertha Street (county maintained roads) in Key West. Project will include coordination with the City of Key West and FDOT. RFQ opens July 27, 2017. • Engineering Continuing Services Contract — Current contracts expire in January. Staff drafting an RFQ for Continuing Engineering On Call Service contracts. • Drainage Maintenance Program /Community Rating System — Staff completed geo- locating of all drainage trenches and structures in the Upper Keys and all structures in the Lower Keys and provided the information to county GIS staff for input. Lower Keys trenches will be geo- located in early July and maps will be sent to consultant with critical structures marked. ROAD DEPARTMENT Lower Keys • Mulch deliveries 17 loads 59.5 tons saving $7,318.00 dollars in dump fees • Sign Department 16 signs -13 posts -21 locates • Brush cutting and chipping crew -30 miles • Grass mowing R.O.W.'s — 30 miles • Weed eating and picking up trash -12 miles • Drain cleaning — Garrison Bight, Gato Building, Court House, Big Pine Key • Cold patching — 2.5 ton • Road sweeping — 20 miles • Tree trimming — 15 miles • Cleared site triangles on Cudjoe Key • Shoulder work on 6 Avenue, Stock Island • Pumped out water on Avenue C, Big Coppitt • Transport to -boy grader to Key Largo yard • Inmate training for road department crew • Special Projects • Take and pick -up bucket truck from Miami paint shop • Haul 5 loads of fill from Bernstein Park • GPS locaters for drainage structures, Key West to Big Pine Key 0 0 2 T _ �a E ct 32 Upper Keys • Buzz Bar / Chipper Operation ---- • Mowing Operation----------- - - - - -- • Sweeping Operation--------- - - - - -- • Shoulder Work ---------------------- used,2500 lbs of cold patch used. • Weed Eat Operation-------------------------- • Coconut Removal for Hurricane Season -- • Stop Bar Installation--- -- • Material Pickup ---------- Cemex in Kendall. • Sign Department---------- - - - - -- installed, 2 locates performed. Special Projects /Other Work • Buzz wood line at Marathon Airport, 5953 ft. 15.06 miles -92.02 miles - 112.69 miles -4360 ft, and 9000lbs of crushed rock -- -5740 ft - - -51 roads and 13.39 tons removed. - - - - -32 new stop bars installed. - - - -- 161.35 tons of #4 rock picked up at -24 new signs installed, 13 new posts • Clear Hazel St lot of all buildings and debris 103.68 tons of debris removed. • Illegal dumping, remove 51.95 tons of debris from 2nd av at Mandalay. • Large tree removal at Friendship Park for Parks Department. • 3 trees remover from ROW in Tavernier. • Install 2 signs for MCSO. Card Sound Report • Tolls lifted because of heavy traffic including Memorial Day weekend money not collected $ 11,135.50. Tolls Not Collected PROJECT MANAGEMENT / FACILITIES Senior Nutrition Center- A preconstruction meeting was conducted June 6 The contractor mobilized to the site on June 19, 2017 following the removal of the KWHA's remaining items located in the kitchen area. Substantial Completion is expected for the week of August 28 MCSO Property Locker- Staff opened bids on June 29. Recommendations for bid award tentatively sent to July BOCC meeting for approval. Crawl Key Fire Academy- Final completion for this project was on Monday June 19, 2017. A certificate of occupancy has been received. Some punch -list items were rejected and are currently being redone. The contractor is tentatively scheduled to be completed with all remaining work by July 10, 2017. 33 Higgs Beach Atlantic Boulevard Relocation- Contract Amendment No. 4 was approved during the June 21" BOCC Meeting and a NTP (notice to proceed) was sent to TY Lin on June 27, 2017for the conversion process. Bernstein Park- Contractor is working on interior MEP ( mechanical /electrical /plumbing) systems of the building. Contractor is anticipating installing sod for the athletic fields mid -July once the connection to the two inch reclaimed water supply is finished. Cudjoe Fire Station- -90% design under review. 100% construction documents anticipated for mid -July. Plantation Key Government Center - .Schematic design has been finalized. Design development has begun including ongoing interaction with the tenants concerning the details of the individual room layouts. Design of the courthouse is proceeding with the MCSO helipad included on the roof of the detention center portion of the building. Marathon Library - Project Management has received the 90% drawings on June 27, 2017, distributed them to the stakeholders, and are now under review. Expecting 100% design by the end of July Transfer Stations- The contract was awarded to Pedro Falcon Construction Inc. and a NTP (notice to proceed) was issued. A preconstruction meeting was held and submissions are currently under review. Final completion currently scheduled for December 27, 2017. Key West Customs Border Patrol Facility- Bond beams are scheduled to be poured June 30, 2017. Contractor is beginning breakaway walls and working to enclose the building. The substantial completion date of June 16, 2017 has passed. The contractor has asked for a 93 day extension which would push the substantial completion date to September 16, 2017. Project management will recommend a partial extension of time pending the general contractor's ability to maintain the latest schedule. Rowell's Water Front Park- The contract for the architect was approved at the June BOCC meeting. As a result the architect has been directed to begin programing and include a schedule for public meetings. Higgs Beach Sand Re- nourishment- FDEP is reviewing the sand - sample analysis report. Plans are 60% complete. Correction Facilities • Contractor cleaned the carpets in the Roth Building in PK. • Repaired the Roof at the Roth Building in PK. • PW Installed and Painted ISO door in MR. • PW Installed a new A/C motor in MR. Stock Island Detention Center • Contractor continued installation of new Chillers. • Contractor installed carpet in the PW office. 0 CL W 0 �a c� 34 M.1.a • Contractor repaired Fire Sprinklers • Contractor performed PM's on Fire System and Doors • Contractor performed PM on the Elevators. • Received and Installed New Mixer for the Kitchen. • Contractor installed to valve on the Fire Pump. Monroe County Detention Center- Stock Island Percentage of customer requested work orders completed within 3 days with KPI 39% of 109 Customer requested work orders were completed within 3 days during June 2017 o %Complete aKPI NWO Completed_3days 150.00 125.00 100.00 75.00 50.00 25.00 W LA 0.00 16May 16June 16July 16Aug 16-Sep 16-Oct 16-Nov 16-Dec 17 -Jan 17 -Feb 17 -Mar 17 -Apr 17 -May 17 -Jun 0 % Complete 74% 78% 61% 65% 44% 68% 56 1 /6 51% 44% 42% 48% 55% 67% 39% ■ KPI 0.63 1.79 1.49 1.82 1.69 1.23 1.12 1.25 1.35 9.60 1.14 1.33 1.19 1.09 o WO_ Completed_ Mays 120 139 91 118 74 84 63 64 60 40 55 73 80 43. Facilities Maintenance /Parks & Beaches Lower Keys • Replace wooden planks and paint yoga platform @ Higgs Beach • Repairs to Higgs Beach Pier and paint pier • Repair Picnic Tables @ Pines Park • Replace motors on Stormwater drainage system @ Wilhelmina Park • Beehive removal from inside walls of Lester Bldg • Install Eyewash station @ Big Coppitt Fire Station • Replace End of Rainbow/ US 1 sign @ Historic Courthouse • Install bathroom exhaust fan @ Tax Collector's office • Install new flooring @ Clerk's office ticket pay counter • Replace gate latches @ Astro City • Chiller repairs @ Gato • Install new AC unit & air handler @ Big Coppitt Fire Station • Restripe parking lot @ Higgs Beach • Coconut tree trimming @ Higgs Beach 35 Packet Pg. 2373 Middle Keys Marathon Government Center • First Floor Building: Pick up and move office furniture, assemble shelving and furniture, Paint one office • Second Floor: Paint one office, assemble file cabinets, install various desks Marathon Government Center Annex • Assist EM to reorganize storage and office space Public Works Yard • Install electric service for Sheriff Command Van Health Department • Repair and stain wood fence Upper Keys Murray Nelson Government Center: • Provided Assistance for sixteen events in the auditorium • Move boxes, File Cabinets — Adjust Shelves in Building Department • Change Locks Room 215 and issue keys to Kevin & Kelly • Painted Rooms 215 & 216 • Remove Old and Install New Carpet in Sheriff Office • Adjust Lobby Chairs in Building Department • Painted 1st floor Men's & Women's Bathrooms • Remove & Install Partitions, Move Furniture — Inspectors Area • Change 4 lights in Parking Lot • Clean & Organize Mechanical Room • Remove old Furniture, Paint Room 212 and Install New Furniture for Jessica • Continue Changing Lighting in Lobby, Hallway North & South Side of Theater, Ladies Room 2nd Floor, Men's Room 2nd Floor, Room 216, Theater and Sheriff Office Key Largo Animal Shelter: • Replaced Back Room Door Exiting to Outside Plantation Key Courthouse: • Fixed A/C Unit First Floor Women's Room • Contractor Replaced New A/C in Court Reporter Office • Fixed Broken chair in Judge Hamilton Chambers • Remove Keyboard Tray in State Attorney Office • Fixed Men's Bathroom toilet • Moved Furniture in Judge Garcia Office • Contractor Cleaned out Roof Floor Drains • Repair Over Hang in Court House Electric Room • Fixed File Cabinet which is off Track 2nd floor State Attorney office Ellis Building: • Replaced on 1 Floor two Lights and Back Counter Lights 36 • Fix A/C Unit in the Tax collector Office Karen Price • Replace Lights 1st Floor Women's Restroom and 2nd Floor Office • Fix Tax Collector A/C Unit Duplex Residence: • Fix Electrical Outlet in Living Room Tavernier Fire Station # 22: • Contractor Fixed Fire Station Main Engine Door Entrance • Contractor Fixed Fire Station Keypad for Entry to Station Roth Building: • Used Bucket Truck to check and Remove Sheriff Sign Spottswood Building: • Fixed A/C unit in social Services • Remove Cork Board and Install Dry Erase Board in social Services Key Largo Library: • Contractor Fixed Front Door which was Sheared off Hinges • Fixed Leaking roof Drain • Replaced Ceiling Tiles Magnolia Public Works: • Deliver Furniture for 2 Rooms to Murray Nelson Upstairs PK Game: • Fixed Garage A/C Leaking Unclogged Drain • Garage Alarm for Grindr pump Keeps Going Off — Called for Service PK Crew Room & Storage: • Tighten Screen on Fence PARKS & BEACHES: Key Largo Community Park: • Build Picnic Tables • Unclogged Water Fountain • Fixed the clogged Urinal in the Men's Restroom near Concession Stand • Replaced Exit Sign in Men's Restroom • Replace Old Benches with New Benches • Fixed Leaking Toilet in Women's Restroom Old Settlers Park: • Accommodated a Group Requested an additional Bench. near the Playground Area Harry Harris Park: • Fixed Faucet Ladies Restroom near Baseball Field • Painted Railing Trailer • Fixed Busted Pipe Women's Restroom — Beach Area • Fixed Light Switch — Ladies Restroom Baseball Field • Install Sign: " Keep Your Eyes on the Kids " 37 Friendship Park: • Fixed Electrical Problem by Baseball Field Lights • Repair Toilet Leak in Men's Restroom • Replace Toilet Paper Dispenser - Men's Restroom Notes: 1. Preventive Maintenance completed for some HVAC units. 2. Performed a safety inspection at the Skate Park in Key Largo Community Park. 3. Performed playground high frequency inspection for all Upper Keys Parks with Playgrounds. 4. Harry Harris Park was scheduled for softball and baseball practices and tournaments. 5. Made Trips to the Transfer Station with 135 Fluorescent Lights, Paints and Recycle Items 6. Trustee Training June 22, 2017, in Key West for 2 new employees 7. Hard Surface Courts and Sand Volleyball Courts Inspection June, 2017 8. Park Common Areas Inspection June, 2017 9. Parking Lot and Sidewalk Inspection June, 2017 10. Exercise Trails Inspections June, 2017 11. Fire Rescue hosted an event June 24, 2017 at Harry Harris Park " Beat the Heat " 12. Inspected all Water fountains at all parks 13. 6 Month Inspection by South Florida Control for Maintenance to the HVAC at The Murray Nelson Government Center FLEET MANAGEMENT • Garage staff completed safety training (HEAT STRESS). • Began working on Fleet employee's annual performance evaluations - Ongoing • Processed 1 accident incident report for new employee located at Upper Keys garage. • Began working on revisions for Fleet web page- Ongoing. • Ordered and received new A/C recovery machine for Key West garage. • Corrosion control and painting Key West fuel tank - Pending. • Preparation for midyear surplus vehicle sale - Ongoing. • Provided information for Fleet Department business plan. • Temporarily re- assigned 2 existing Fleet staff members at Marathon garage to fill in for recently retired Marathon Lead Mechanic. • Began working on proposed reorganization of existing full time Fleet positions and duties - Ongoing • Obtained new state contract tire dealer located in Marathon to replace long time dealer in Key West who recently closed their business. • Set up new Key West Ford Dealer as County vendor after long time Ford Dealer closed their business. • Set up Advance Auto Parts Stores as County vendors in Key West, Marathon, and Upper Keys after 1 independent parts distributor in Upper Keys closed their business and Discount Auto Parts changed ownership. • 2 Fleet staff members attended Lunch & Learn workshops. 0 0 2 E c� 38 • Assisted Key West Airport with (not in program) generator issues. • Repaired Big Pine Key Fire Department's (not in program) air compressor. • Researching problems with Sheriff Departments speedometer calibration machine - Ongoing. • Facilities Maintenance Departments bucket truck was repaired in house after several attempts to have repaired under warranty. • Night time security lights at Key West fuel island was diagnosed and repaired. • Purchased powdered Gatorade product for all garages in order to keep mechanics hydrated during summer heat. • Temporarily moved emergency power generator located at Dean Lopez funeral home. • Repaired Key West drive on lift rather than pay outsourced contractor to replace high cost component. • Marathon front end machine and lift are out of service; replacement of same - Pending. • Ordered and received emergency oil spill kits for all garages. • Completed repair of Key West and Upper Keys automated fuel facilities. • New 20 ton jack for Key West garage- Pending. • Completed temporary repairs to Marathon fuel canopy and facilities. • Permanent installation of emergency power generator for Magnolia Street facilities - Pending. • Provided vehicle information pertaining to VW settlement opportunity. • Researched information for new Airport/Sheriff off road utility vehicle. • Annual pre - hurricane season generator oil changes- Ongoing. • Annual pre - hurricane season generator fueling - Ongoing. • Completed all minor repairs from pre - hurricane season generator inspections. • Additional pre - hurricane season activities - Ongoing. • Big Pine Fire Dept. generator fuel tank corrosion control and painting- Ongoing. • Sheri ff /Communications Department command post generator repair or replace- Ongoing • Electrical problem diagnoses and repairs for Sheriff s crime scene unit - Ongoing • Cudjoe substation generator electrical repairs- Ongoing. • Mechanics voluntarily worked overtime to try and help keep up with workload while multiple mechanic positions remained unfilled. • Written SOP's for vehicle procurement and vehicle surplus- Ongoing. • Safety certification of Key West garage I -beam, chain and hoist - Pending. • Seeking contractor to provide front end alignment in Key West- Pending. • Installation of new fuel fill port boxes for Marathon fuel facilities- Pending • Three garages combined processed and distributed approximately (10, 115) gallons of gasoline and (3,800) gallons of diesel fuel. • Three garages combined provided preventative maintenance, and completed approximately (130) unit safety inspections. • Three garages combined opened and /or completed approximately (275) work orders. • Professional accounting assistance for updating Fleet budget and billing process - Ongoing. • Corrosion control and painting of Marathon fuel facilities- Pending • Replacement of 4 emergency generator exhaust systems- Ongoing 0 0 2 �a c� 39 • In house CDL drivers training- Pending. • 1 Fleet staff member receiving fuel management billing training- Ongoing • 2 Fleet staff members waiting for rescheduled word intermediate training- Pending. • Corrosion control and painting of Marathon drive on lift- Pending • 1 new Nissan pickup truck for Building Department -On Order. • 1 new Ford Escape for OMB -On Order. • 1 new Ford Explorer for Airport Marathon -On Order. • 8 new Ford pickup trucks for Public Works Departments -On Order. • Processed 1 new crew cab pickup truck; placed in service for Upper Keys Road Department. • 2 new clam grapple trucks for Road Department -On Order. • 2 new chip body dump trucks for Road Department -On Order. • Received 1 new compact wheel loader for Solid Waste Department- Activation Pending. • 1 new fork lift for Solid Waste Department -On Order. • 1 new tractor brush cutter for Solid Waste Department -On Order. • 1 new plug -in hybrid for Extension Services Department -On Order. • 1 new ARFF fire rescue truck -On Order. • 1 new crew cab special pickup truck for Airport Key West -On Order. • 1 new pickup truck for Airport Key West -On Order. • 1 new extended cab pickup for Airport Marathon -On Order. • 1 new zero turn mower for Big Pine Park -On Order. • 1 new Gator utility vehicle for Upper Keys Road Department- Pending. • Updating contents labels for garage hazardous waste drums- Pending. • 3 county units remain out of service due to airbag safety recall. • Processed monthly safety and PMI due reports for County, Sheriff, and Health Department. • Processed monthly fuel billing accounts receivables for all County Departments. • Processed monthly fuel billing; School Board accounts payables. • Processed monthly invoices for not in program unit agencies. • Processed daily /monthly parts and supply accounts payable invoices. • Processed accident repairs for Risk Management and various Departments. • Processed factory safety recalls for various Departments. • Verified Florida Turnpike toll by plate invoices for various Departments. • Standardization of Fleet oil /lubes- Pending. • Filled 1 (Mechanic -1) position Key West. • Filled 1 (Mechanic -2) position Upper Keys. • Interviewed for new (Lead Mechanic) Marathon Garage. • Interviewed for new (Mechanic 2) Upper Keys Garage. • Relinquished maintenance and repair responsibility for County Fire apparatus; Turned back over to Fire Rescue Department. • Moved 1 (FTE) Mechanic position to Fire Rescue Department. • Emergency Management documentation issues; emergency fuel, ground support, revision of emergency generator list, and job description tier classification- Ongoing • Completed corrosion control and painting of Road Department HD bucket truck. 0 0 2 �a c� 40 • Corrosion control and painting of Key West shop truck- Pending. • Multi surplus vehicle sales- Ongoing. • Garage Facility improvements- Ongoing. • Disposal of obsolete and defective inventory- Pending. • Prepping of Fleet supply delivery and storage truck- Pending. • Prepping of Marathon shop truck- Pending. • New employee training, cross training and refresher training- Ongoing. SOLID WASTE MANAGEMENT Recycling Department Hazardous Material Department Household Hazardous Waste and E- Waste: Scope of work: During the month of June, staff held six household hazardous collections for Monroe county residents. The residents dropped off household chemicals including solvents, paints, batteries, light bulbs, and various cleaning products. The staff segregates and handles the material properly onsite at each transfer station. In addition, staff handled the annual shed clean out and oversaw work activities with the county's subcontractor, Perma -Fix Environmental. Below is the detailed information of the material collected throughout the month. • Staff accepted material from 67 Monroe County residents and 9 businesses. • Staff accepted Hazardous and Electronic Wastes from the following commercial participants: Salvation Army Lignumvitae Key Botanical State Park Boy Scouts of America Nearshore Electric ICA Bahia Honda State Park Monroe County Facilities Department 2 Local businesses • Staff shipped 16,378 Ibs and filled 10 galore boxes of electronic waste containing both televisions and miscellaneous outdated electronics through the county's subcontractor, Electronics Recycling Center, Inc. (ERC). • Staff recycled over 360 lbs. of lead sealed batteries with Interstate and 80 Ibs. of rechargeable batteries with Call2Recycle • Staff recycled 505 gal of contaminated fluids with EMC Oil Corporation. • Staff bulked 275 gal. of latex paint and 55 gal. of oil based paints. • Staff crushed 750 fluorescent and mercury containing bulbs in house accumulating one 55- gal drums. • Staff filled two 55 -gal drums of CFL mercury containing bulbs 41 • Between June 2016 and June 2017 the county's HHW program collected and properly disposed of 37,040 Ibs latex paints and 36,000 Ibs accumulating a total of 73,040 Ibs of household hazardous waste for the year. Household Hazardous Waste Annual Total Weights (Ibs) 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 C ■ 2017 E Q r C 7 O U r— CO r M r i O CL d T t r C O r 0 Q U r C a> E M 0 cc r r Q 42 Packet Pg. 2380 2013 2014 2015 2016 2017 r El 2013 a M ❑ 2014 M U) ❑ 2015 r c�a ❑ 2016 v C ■ 2017 E Q r C 7 O U r— CO r M r i O CL d T t r C O r 0 Q U r C a> E M 0 cc r r Q 42 Packet Pg. 2380 2013 2014 2015 2016 2017