07/25/2017 SpecialMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Special Meeting
Board of County Commissioners
Tuesday, July 25, 2017
Key West, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 10:00
a.m. at the Harvey Government Center. Present and answering to roll call were Commissioner Heather
Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner David Rice and
Mayor George Neugent. Also present at the meeting were Roman Gastesi, County Administrator; Bob
Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff,
members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
A Motion was made by Commissioner Rice and seconded by Commissioner Carruthers granting
approval of the Additions, Corrections and Deletions to the agenda. Motion carried unanimously.
EMPLOYEE SERVICES
BI Motion was made by Commissioner Kolhage and seconded by Commissioner Rice to adopt and
approve the recommendations of the Health Plan Advisory Committee (HPAC) for changes to the Health
Plan. Roman Gastesi, County Administrator; and Christine Hurley, Assistant County Administrator
addressed the Board. After discussion, the motion was withdrawn by the maker. Glenn Volk,
representing Gallagher Benefits, made a power point presentation to the Board. Cynthia Hall, Assistant
County Attorney; and Tina Boan, Sr. Director Budget & Finance, addressed the Board. The following
individuals addressed the Board: Lora Albritton, Sheila Barker, Mike Rice, representing the Monroe
County Sheriff's Office; Reggie Paros, Roly Pina, representing County employees; Louis LaTorre, Derek
L. Shine, Sr., Gerald Fisher, Dent Pierce, Detra Fisher, Scott Russell, representing the Property
Appraiser's Office; and Jody Diezel. After discussion, motion was made by Commissioner Kolhage and
seconded by Commissioner Murphy to approve and adopt the recommendations made by the HPAC,
removing 11 from the recommendation; include 7A over a five (5) year period; add 4A, add 41; change
28 from $150.00 to $100.00; add 36; add 34; and add 18A. After further discussion, the Board directed
staff to bring back the impact of the changes recommended to later in the day.
Mayor Neugent did not return to the meeting after the lunch break. Commissioner Murphy
returned later in the meeting from the lunch break.
BUDGET & FINANCE
C1 Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers granting
approval to advertise a Public Hearing for a Budget Amendment for the Upper Keys Health Care District,
Fund 144. Motion carried unanimously, with Mayor Neugent and Commissioner Murphy not present.
SOLID WASTE
DI Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers to adopt
the following Resolution to adopt tentative Solid Waste Collection Rates for commercial waste generators
11 Page 07/25/20 17
for Fiscal Year 2017/2018. Motion carried unanimously, with Mayor Neugent and Commissioner
Murphy not present.
RESOLUTION NO. 175 -2017
Said Resolution is incorporated herein by reference.
Commissioner Murphy returned to the meeting and took her seat.
FISCAL YEAR 2018 BUDGET PRESENTATION
F1 Tina Boan, Sr. Director Budget & Finance, made a power point presentation on the Fiscal Year
2018 Budget. Don DeGraw, Director of Airports; Roman Gastesi, County Administrator; Mayte
Santamaria, Sr. Director Planning & Environmental Resources; Christine Hurley, Assistant County
Administrator; Cynthia McPherson, Sr. Director Code Compliance; Rhonda Haag, Sustainability
Coordinator; Bob Shillinger, County Attorney; Alan MacEachem, Director Information Technology; and
Marty Senterfitt, Director Emergency Management, addressed the Board.
DISCUSSION OF FISCAL YEAR 2018 BUDGET
G1 Tina Boan, Sr. Director Budget & Finance; Christina Brickell, Budget Administrator; and Mike
Rice, Bureau Chief, addressed the Board concerning the Sheriff's Office budget.
PLANNING & ENVIRONMENTAL RESOURCES, BUILDING
& CODE COOMPLIANCE DEPARTMENTS
E1 Tina Boan, Sr. Director Budget & Finance; and Roman Gastesi, County Administrator, addressed
the Board concerning approval of a full time Collection Facilitator to assist in collections of unpaid liens
resulting from code compliance cases. The Board took no official action.
ANNOUNCEMENT OF MILLAGE RATES &
PUBLIC BUDGET HEARINGS
H Tina Boan, Sr. Director Budget & Finance, announced the rolled back rate, proposed millage rate,
the percent aboveibelow the rolled back rate that will be certified to the Property Appraiser. (Said
announcement is attached hereto.) Motion was made by Commissioner Murphy and seconded by
Commissioner Carruthers granting approval of the announcement. Roll call vote carried unanimously,
with Mayor Neugent not present.
LEGISLATIVE AFFAIRS
Lisa Tennyson, Director of Legislative Affairs, advised the Board that the basic terms of DEP's
contract for the acquisition of Gulf Seafood were not acceptable to the property owner. Ms. Tennyson
was informed that the property owner has entered into a contract with a second buyer and they are
scheduled to close on Friday.
EMPLOYEE SERVICES
B1 Glenn Volk, representing Gallagher Benefits, addressed the Board regarding the forecast
assuming HPAC's recommendations with the changes and additions that the Board discussed earlier in
the day. (Said forecast is attached hereto.) Pamela Hancock, Deputy Clerk, read the motion from earlier
in day as follows: Motion was made by Commissioner Kolhage and seconded by Commissioner Murphy
21Page 07/25/2017
to approve and adopt the recommendations made by the HPAC, remove 11; include 7A over a five (5)
year period; add 4A; add 41; change 28 from $150.00 to $100.00; add 36; add 34; and add 18A. After
discussion, roll call vote carried unanimously, with Mayor Neugent not present.
Note: The AIS Item Background listed that the HPAC voted for option numbers 2, 2A, 29, 30, 31, 18, 28,
9, 11, 32, 13, 15, 19, and 35. The Benefit and Contribution Changes Options for Fiscal Year 2018 are
attached hereto for reference of the option numbers and the description.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
Mam~ & D.C.
31Page 07/25/2017
This is the reading of the rolled-back rate, the proposed millage rate, the percent
above/below the rolled-back rate that will be certified to the Property Appraiser. These
are the rates that Citizens will receive on their TRIM notices.
ANNOUNCEMENTS:
Taxing Authority: Monroe County Board of County Commissioners
Rolled-back milly ge rate is 2.6349
Proposed millage rate is 2.6957
Proposed millage rate is'�..
Taxing Authority: General Purpose Municipal Service Taxing Unit
Rolled-back millage rate is 091450
Proposed millage rate is 0.1621
Proposed millage rate is
Taxing Authority: Local Road Patrol Law Enforcement District
Rolled-back mill age rate is 083425
Proposed millage rate is 0.3537
Proposed millage rate is .........
Taxing Authority: Lower & Middle Keys Fire and Ambulance
Rolled-back millage rate is 1.8458
Proposed millage rate is 2.1214
Proposed milly ge rate is
AggSSgate
Rolled-back millage rate is 3.2887
Proposed millage rate is 3.4149
Proposed millage rate is .... ..
W ithout ut Option 5
Prc#actad Closing Fund Balan
FPr d 1°ar at Fund alas
Baseline FY 18
Illustrative
#sad FY 1
r� gated h i#
Forecast
$ 475500
F orecast
P Starting Fund Balance
$7,595,391
($1,135,000)
$7,595,391
Pmjected Revenue at Currant Funding
$18,052,606
$1,773,000
$19,525,505
Projected Claims
$18,264,281
($1,135,000)
$17,129,251
Projected Fixed Costs
$1,555,591
$0
$1,555,591
Frcl «Hoots
$19,849,972
($1 «135.0001
$19,714.972
Prc#actad Closing Fund Balan
FPr d 1°ar at Fund alas
$5,795,025
$9,132,1
$2,9#35,000
$557,500
$9,705,025
$1 ,554,540
r� gated h i#
$3
$ 475500
$141,384
Pro 95- Rule of 70 Retiree Rabor With Option 7A Phased in Over 5 Yea
BUO[InO FY 19 1 Illustrative I Revised FY 19
20 171
F t
2011
2 YO
139
r
5,052,505
13
20-2
111
I
($1,135,000)
127
1 0 - 1 9 YOS
SIM
$1,585,691
1 t117
BUO[InO FY 19 1 Illustrative I Revised FY 19
$5,795,{}25
$13,132,140
F t
,595,391
$0
$7,595,391
r
5,052,505
$1,540,551
19 }503,157
5,254,251
($1,135,000)
$17,129,251
1, 5,591
$0
$1,585,691
$19,84
($1,135,300)
519.714.972
$5,795,{}25
$13,132,140
$2,775,551
$557,500
$333 4,116
$3, 3p01
00 ^ AM
. . . . . . . . . . . . . . . . . . . . . . . .
IV
F i; 3';
Projected FY with HPAC modified 2018 July 25 2017 1sx 13 7/25/2017
Attachment. REVISED 130CC Decision Options for 7-25-17 Final {Minot eTraq) (3206 - Discussion on the County's Group Health & Prescription
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Benefit and Contribution Changes OPTIONS FOR
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Dortstansfing Items Not Valued
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39. Request Clark audit claims processing (Kolhage,eque,ted Marlok do this)
42. Retain expert assistance for assisting medicare eligible retirees to find subsidies and to assist employees w benefit choices
related to High Deductible vs. High Benefit plan
18A. All sprovex, of employees carnefir-a w he he- access to coverage through his/her own employer are ineligible for County
Insurance
Zk harema, Ur set Care a.p.y from $25 to $50
3h. Add $100 ghounnsoy deductible limited to BGJD par family
19 Conduct Dependent Eligibility Audit (estimated 4% of Dependent damps)
zz In—e brand drt! iopays RROM.$64J$SD to $150/52GQJ6Pday
29 Chagid, P Behavioral Health and Pre/Post placed Care Co pa y FROM $25 to BAR
30 Add $20 s.e.y for mde2.rARdo Clinical Lsw ouest�
31r mune.- Greado Drug family to $15
34, Adopt ErwWarn Select Formulary
36 Extends, Drop mrail.bla Over -the -[p JOTC),
40, Exclude pads from network for all praucriptions
Subtotal - Import of Proje Claim C.Oa
$1,233
$1,722,000
$1,843,000
$1,972,000
$2,110,000
$2,10
4A.
$1,297,000
$1,471,000
$1,658,000
$1,856,000
$1,251.116
6, Reduce subsidy for Dependents of Any Retirees over 3 years
5105
5320.1)1)0
1 $485.000
8543.000
$606,000 1
$1,146.116
7, Reduce subsidy for Rule of 70 Pre-65 Retirees by 20% each year, over 5 y
$1)4,D00
$378,000
$622,DDD
$871,000
$1,126,000
$1,042,116
13. Dual Option H&A with LOW option femploymax and retirees paying $0); (mapowdents pay less) HIGH option [ and
$1,061,000
$798,116
mfiewea paw MORE trounthly 10 now an jet, phird
25. Change Medicare Retiree Drug Coverage from RDA to EGWP
$250,000
$250,000
$250,000
$250,000
$250,000
$548,116
Add 171 p m onth smoker surcharge
$123XD0
S164,00)
SUB
$164,DDD
$164,DDD
$425,116
�21,
41. Establish Acturial Sound Ratince, Rate for insurance after retirement instead of ratince, paying department rate
$1,000
$4,000
$8,000
$429,116
So bhodall - Impact of Emp loys 0? Is did me Do odhog Cho ra
$1,672,00
$2 97,UUU
$3,661,000
$4,3411
$5,U73,U00
Csdobl had hopect of All Be radfit and R ween ma Cho, rains
$2,8u5
$4,61PICLI0U
$5,5U4,000
$6,310,060
S7,183,U00
$429,116
Com impact of All Benefit a nd Revenue Changes plus b ... fit of increoused impact an surplus
$3.521,500
MEIN=
M480.000
$6,425.500
$7,306000
$8,238,000
Em
Em
Alternatives to Option 7 ( me-65 Retirees Only)
7A. Scaled Subsid l for Rule of 70Rrdmw; FRS - v, 25 y— 2 -tuaded to a, 20-24 j- $187; 511., a ct.xitcl via-: - 10-19 Y.a
$105,D00
$154,000
$170,DDD
$197,000
$205AD
$3741
7A MUD] RED. Scaled s a b,idy fo, go Is of 71) Reburce HGS . 25 y- 25.1 w nh 24-24 ya $187; 5U $374; 7M, ex In-
$121,111111
1
1178,111111
MUDD
1
$214,0011
$234,D11D
=
$571)
1 14Z.,
83.000
tit
915.000
824.000
127.000
1
1
Attachment. REVISED 130CC Decision Options for 7-25-17 Final {Minot eTraq) (3206 - Discussion on the County's Group Health & Prescription
Attachment. REVISED 1 OCC Decision Options for 7-25-17 Final {Minot eTraq) (3206 - Discussion on the County's Group Health & Prescription