1st Change Order 08/14/2017INTEROFFICE MEMORANDUM
TO: PAMELA HANCOCK — CLERKS OFFICE J
FROM: BREANNE ERICKSON - ENGINEERING
SUBJECT: SEXTON COVE ROADWAY PROJECT
DATE: AUGUST 17, 2017
CC:
Enclosed is a fully executed duplicate original of Change Order #1 for the Sexton Cove
Estates Roadway & Drainage Improvements Project for your records. This Change Order
did not require BOCC approval and was signed off on by Assistant County Administrator
Kevin Wilson.
If you have any questions, feel free to contact me at extension 4427.
MONROE COUNTY /ENGINEERING / PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Sexton Cove Roadway and Drainage Project CHANGE ORDER NO: 1
TO CONTRACTOR: H&R Paving, Inc.
The Contract is changed as follows:
INITIATION DATE: 8/7/17
CONTRACT DATE: 1/9/17
The original Contract Sum ..................................... ............................... ..................$1,105,342.35
Net change by previously authorized Change Orders .. . ...... ... ............................ .... ........................ $0
The Contract Sum prior to this Change order was ........ ............................... ..................$1,105,342.35
The Contract Sum is increased by this Change Order 1 . ............................... .....................$43,262.80
The new Contract Sum including this Change Order is.. ................................................. $1,148,605.15
The Contract Time is increased by 3 days for change order work. The date of Substantial Completion as of
the date of this Change Order is revised from July 3, 2017 to July 7, 2017.
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall
be determined in one or more of the following:
7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient
substantiating data to permit evaluation
7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable
fixed or percentage fee
The overrun amounts to the contract bid amounts are as follows:
Bid Item
Description I
+
I Quantity
U
Unit cost
$ Amount
327 -70 -1
Mill Existing Asphalt Pavement
increase
2,550.80
SY
$5.00
$12,754.00
334 -1 -11
Superpave Asphalt Pavement
increase
217.92
TN
$140.00
$33,508.80
Total $ value of Change Order 1 to plan quantities
$443,262.80
The Engineer of Record (CDM) and CEl (RS &H) concur with the contract revisions.
County agrees to accept the increase in monetary compensation to Contractor and Contractor hereby
waives and releases any and all claims for any additional compensation related to these bid items.
Contractor change order request attached.
a D to
ENGINEERING SERVICES DIRECTOR
Date
ASSISTANT COUNTY ADMINISTRATOR Rliqll 7
D to
This change Order is 3.91 % of the original contract price.
Change Order Attachment per Ordinance No. 004 -1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
CEI and Engineer of Record determined that existing road conditions necessitated in the field (during
construction) plan revisions.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). YeE Nox
If Yes, explanation as to why it is not subject for a calling for bids:
Field change order directive for leveling of asphalt during installation
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
RS&H
3100 Overseas Highway
Marathon Florida
Monroe County Engineering Department August 7, 2017
Judith Clarke, P.E.
110 Simonton Street
Key West, FL 33040
Project: Sexton Cove
Subject: Change Order #1
The summary of contract dollar changes is shown below:
Original contract amount .......................... ............................... $1,105,342.35
.......................
Net change by previous authorized change orders ............................ ..........................$0.00
The contract sum prior to this change order .. ............................... ..................$1,105,342.35
The contract sum will be increased by this change order #1 .......... .....................$43,262.80
The new contract sum including this cliange order ................. ..................$1,148,605.15
Below is a detailed description of change order # l;
Pay item 327 -70 -1 Milling Existing Asphalt Pavement
Due to the existing cracking on Swallow Road it was recommended by the CEI with the FOR concurrence to mill
i inch of asphalt that resulted in an overrun of 2,293.7 SY. On Sexton Cove Road there was an existing area of
ponding water near the center of the road. it was recommended by the CEI with the FOR concurrence to mill R -1
just enough to create positive water flow to the shoulder. This resulted in an overrun of 257.1 SY. The total
overrun is 2,550.80 SY
Pay item 334 -1 -11 Supei - pave Asphalt Concrete Pavement, Traffic A
Due to existing cracking on Swallow Road it was recommended by the CEI with the FOR concurrence to mill I
inch of asphalt and place an additional 1 inch of asphalt that resulted in an overrun of 122.79 tons. The existing
asphalt on various roads required a leveling course of asphalt. The contractor placed leveling asphalt on Sexton
Cove Drive, Snipes Road, Flamingo Road and Osprey which resulted in an overrun of 95.13 tons. The total
overrun is 217.92 tons.
Due to the additional work the contract time will be increased by three days.
If you have any questions or need clarification of the above item summaries, please call Jackson Taylor at
561 -436 -2860.
Sincerely,
9'6c�—
Jackson Taylor
Project Administrator, RSH
Cc: Judith Clarke, Debra London, Jacki Hart, RE, File
Project Description: Sexton Cove Roadway & Drainage Improvements
1955 NW 110` Avenue, Miami, Fl. 33172
August 4, 2017
Nis Jacki Hart, F.I.
Reynolds Smith and [fills
3100 Overseas Highway
Marathon, Fl 33050
Subject: Change Order No 1
Dear Nis Hart,
Work on the Sexton Cove Roadway & Drainage Improvements has been completed.
During the course of the project a number of items, due to adjustments in the field, have overrun their
contract quantities.
11 &R Paving in requesting the following items and quantities to be included in this change order
Items Description Unit Quantity Unit Price Bid Item Total
327 -70 -1 Milling Existing Asphalt Pavement SY 2,550.80 $ 5.00 $ 12,754.00
334-1-11 Superpave Asphalt Concrete,'I'raflic A TN 217.92 $ 140.00 $ 30,508.80
Total Change Order No 1
$ 43,262.80
Pay Item 327 -70 -1
Was added as a recommendation from C1 Project Administrator and Monroe County. Additional milling
on Swallow Rd from Sexton Cove to Cormorant Drive, which resulted in an overrun of 2,293.7 SY and on
Sexton Cove Road near Flamingo which resulted in an overrun of 257.1. Which resulted in a total overrun
of 2,550.80 SY.
Pay Item 334 -1 -11 Superpave Asphalt Concrete, Traffic A
Due to existing cracking on Swallow Road it was recommended by the CET with the FOR concurrent to
mill 1 inch of asphalt and place an additional I inch of asphalt that resulted in an overrun of 122.79 tons.
The existing asphalt on various roads required a leveling course of asphalt. The contractor placed leveling
asphalt on Sexton Cove Drive, Snipes Road, Flamingo Road and Osprey which resulted in an overrun of
95.13 tons. The total overrun is 217.92 tons.
Sincerely,
aw ow
Art Senti
Project Manager
Cc: Abe, Santiago
H &R Paving, Inc.
Project: SEXTON COVE ROADWAY & DRAIANGE
Contract No: WA
Description: Additional Milling & Paving as directed
- H&R
Date: 7- Aug -17
RCO # 01
ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL
327 -70 -1 Milling Existing Asphalt Pavement
334 -1 -11 Supetpave Asphalt concrete, Traffic
SY 2,550.80 $ 5.00 $ 12,754.00
TN 217.92 $ 140.00 $ 30,508.80
Santiago Lopez, §R ECT MANAGER
r
Total $ 43,262.80
REFERENCE DOCUMENTS: l
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