Item C31' BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 21, 2012 Division: Public Works/Engineering
Bulk Item: Yes X No _ Department: _Engineering Services
Staff Contact Person/Phone #: Judv Clarke X4329
AGENDA ITEM WORDING: Approval of a task order with AMEC Environment & Infrastructure,
Inc. under the On Call Professional Engineering Services Contract to develop Phase I of a Canal
Management Master Plan. The project will be funded by Water Quality Protection Program funds
provided by the Florida Department of Environmental Protection (FDEP).
ITEM BACKGROUND: The Florida Keys Water Quality Protection Program Subcommittee
selected this project for funding. The final Master Plan will develop a comprehensive Keys -wide
priority list of canal restoration projects. The subommittee and FDEP are partnering with the County
and its On Call Consultant (AMEC) because of AMEC's previous experience in developing the initial
Canal study in 2001-2003 and to enable funds to be utilized by June 30, 2012.
PREVIOUS RELEVANT BOCC ACTION. The BOCC approved the On Call Professional
Engineering Services contract with AMEC Envit �nment & Infrastructure at the February 2010 BOCC
meeting.
CONTRACT/AGREEMENT CHANGES: In accordance with attached task order.
STAFF RECOMMENDATIONS: Approval as requested above.
TOTAL COST: $100,000 INDIRECT COST: BUDGETED: Yes _No X
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $0 SOURCE OF FUNDS: FDEP
REVENUE PRODUCING: Yes No OUNT PER MONTH Year
14,
APPROVED BY: County Atte ing Risk Management
DOCUMENTATION: Included X
DISPOSITION:
Revised 7/09
Not Required
AGENDA ITEM # C31
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: AMEC Contract #
Effective Date: 3/21/2012
Expiration Date: 6/30/2012
Contract Purpose/Description:
Task order under On Call Professional Engineering Services contract with AMEC
Environment & Infrastructure Inc. for development of Phase I of the Canal Master Plan
Contract Manager: Judy Clarke 4329 En ineerin #1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 3/21/2012 Agenda Deadline: 3/6/2012
CONTRACT COSTS
Total Dollar Value of Contract: $ $100,000 Current Year Portion: $ 100,000
Budgeted? Yes❑ No ® Account Codes: - - - -
Grant: $ 100,000 - -
County Match: $ 0 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e , maintenance, utilities, janitorial. salaries, etc
Date In
Division Director -5- % a
Risk Management 3
O.M.B./Puroasing
County Attorney
Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT REVIEW
Changes
■�•u 0
■ i
YesT '
■ or�
r
Date Out
TASK ORDER FOR ON CALL PROFESSIONAL ENGINEERING SERVICES BETWEEN
MONROE COUNTY AND AMEC ENVIRONMENT & INFRASTRUCTURE, INC.
FOR
DEVELOPMENT OF PHASE I OF A CANAL MANAGEMENT MASTER PLAN
In accordance with the Continuing Contract for On Call Professional Engineering Services made
and entered on the 17'm day of February 2010, between Monroe County hereinafter referred to
as the'County° and AMEC Environment & Infrastructure, Inc., hereinafter referred to as
"Consultant" where study activity is allowed if the fee for professional services does not exceed
$200,000.
All terns and conditions of the referenced Contract for On Call Professional Engineering
Services, as amended, apply to the Task Order, unless the Task Order modifies an Article of the
Agreement, which will be specifically referenced in this Task Order and the modification shall be
precisely described.
The Work authorized by this task order is funded through a grant agreement with the Florida
Department of Environmental Protection (DEP); the Consultant will adhere to all applicable
terms and conditions contained in DEP Agreement No. S0607, which Is attached to this task
order as Exhibit A.
This Task Order Is effective on the 21`t Day of March, 2012. All work authorized under this
Task Order, with the exception of the presentation to the Water Quality Steering Committee in
July 2012 will be completed no later than June 22, 2012.
Article II Scope of Basic Services, Paragraph 2.1.1 Is amended as follows:
The scope of work is for development of a Phase I Canal Management Master Plan. The
services include identification of the highest -priority canals for potential implementation of
restoration options and development of an initial short-list of restoration projects. For each site
on the short-list of canal restoration projects Implementation options will be developed, a
detailed scope of work and budget will be prepared, and potential funding sources Identified.
Details of the scope of services, individual tasks, deliverables and deadlines are included in
Attachment A to Florida DEP Agreement No. S0607.
Article VII Payments, Paragraph 7.1 Is amended to Include the following:
The Consultant shall be paid monthly; the following not to exceed amounts will apply for each
task, as outlined in Attachment A to the DEP Agreement:
Task 1
$ 6,310.60
Task 2
$14,143.00
Task 3
$ 3,632.60
Task 4
$25,591.20
Task 5
$42,905.20
Task 6
$ 2,512.00
Task 7
$ 4,905.40
Total Fee $100,000
Canal Study Task Order
3121=12
Article IX miscellaneous, Paragraph 9.29 Federal Highway Administration Requirements do not
apply to this project.
AMEC Environment & Infrastructure, Inc.
Signature We
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
By:
Deputy Clerk
Date:
Witness
Signature Date
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
Canal Study Task Order
3/21/2012
EXHIBIT A
Canal Study Task Order
3/21/2012
AGREEMENT NO. S0607
STATE OF FLORIDA
GRANT AGREEMENT
PURSUANT TO LINE ITEM 1596 OF THE 2011-2012 GENERAL APPROPRIATIONS ACT
THIS AGREEMENT is entered into between kle STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION, whose address is 3900 Commonwealth Boulevard, Tallahassee, Florida
32399-3000 (hereinafter referred to as the "Department") and the MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS, whose address is 1100 Simonton Street, Suite 2-283, Key West, Florida 33040 (hereinafter
referred to as "Grantee" or "Recipient"), a local government, to provide financial assistance for the Monroe County
Canal Management Master Plan.
In consideration of the mutual benefits to be derived herefrom, the Department and the Grantee do hereby
agree as follows:
The Grantee does hereby agree to perform in accordance with the terms and conditions set forth in this
Agreement, Attachment A, Grant Work Plan, and all attachments and exhibits named herein which are
attached hereto and incorporated by reference. For purposes of this Agreement, the terms "Contract" and
"Agreement" and the terms "Grantee", "Recipient" and "Contractor", are used interchangeably.
2. This Agreement shall begin upon execution by both parties and end no later than June 30, 2012, inclusive.
The Grantee shall be eligible for reimbursement for work performed on or after the date of execution and
until the expiration of this Agreement. This Agreement may be amended to provide for additional services
if additional funding is made available by the Legislature.
A. As consideration for the services rendered by the Grantee under the terms of this Agreement, the
Department shall pay the Grantee on a cost reimbursement basis in an amount not to exceed
$100,000. The parties hereto understand and agree that this Agreement does not require a cost
sharing or match on the part of the Grantee.
B. The Grantee shall be reimbursed on a cost reimbursement basis for all eligible project costs, upon
the completion, submittal and approval of deliverables identified in Attachment A, in accordance
with the schedule therein. Reimbursement shall be requested utilizing Attachment B, Payment
Request Summary Form. A final payment request must be submitted to the Department no later
than June 28, 2012, to assure the availability of funds for payment. In addition to the summary
form, the Grantee must provide from its accounting system, a listing of expenditures charged
against this Agreement. The listing shall include, at a minimum, a description of the goods or
services purchased, date of the transaction, voucher number, amount paid, and vendor name.
Travel expenses will not be reimbursed under the terms and conditions of this Agreement.
C. In addition to the invoicing requirements contained in paragraph 3.B. above, the Department will
periodically request proof of a transaction (invoice, payroll register, etc.) to evaluate the
appropriateness of costs to the Agreement pursuant to State and Federal guidelines (including cost
allocation guidelines), as appropriate. This information, when requested, must be provided within
thirty (30) calendar days of such request. The Grantee may also be required to submit a cost
allocation plan to the Department in support of its multipliers (overhead, indirect, general
administrative costs, and fringe benefits). All bills for amounts due under this Agreement shall be
submitted in detail sufficient for a proper pre -audit and post -audit thereof. State guidelines for
allowable costs can be found in the Department of Financial Services' Reference Guide for State
Expenditures at http://wxvw.fldfs.con>/aadir•,reference`%"5Fguide
DEP Agreement No. S0607, Page 1 of 6
D. 1. The accounting systems for all Grantees must ensure that these funds are not commingled
with funds from other agencies. Funds from each agency must be accounted for
separately. Grantees are prohibited from commingling funds on either a program -by -
program or a project -by -project basis. Funds specifically budgeted and/or received for
one project may not be used to support another project. Where a Grantee's, or
subrecipient's, accounting system cannot comply with this requirement, the Grantee, or
subrecipient, shall establish a system to provide adequate fund accountability for each
project it has been awarded.
If the Department finds that these funds have been commingled, the Department shall
have the right to demand a refund, either in whole or in part, of the funds provided to the
Grantee under this Agreement for non-compliance with the material terms of this
Agreement. The Grantee, upon such written notification from the Department shall
refund, and shall forthwith pay to the Department, the amount of money demanded by the
Department. Interest on any refund shall be calculated based on the prevailing rate used
by the State Board of Administration. Interest shall be calculated from the date(s) the
original payment(s) are received from the Department by the Grantee to the date
repayment is made by the Grantee to the Department.
In the event that the Grantee recovers costs, incurred under this Agreement and
reimbursed by the Department, from another source(s), the Grantee shall reimburse the
Department for all recovered funds originally provided under this Agreement. Interest on
any refund shall be calculated based on the prevailing rate used by the State Board of
Administration. Interest shall be calculated from the date(s) the payment(s) are recovered
by the Grantee to the date repayment is made to the Department by the Grantee.
4, The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature. The parties hereto understand that this Agreement is not a commitment of
future appropriations.
Progress Reports shall be submitted to the Department's Grant Manager no later than twenty (20) days
following the completion of the monthly reporting period. Each Progress Report shall be submitted on
Attachment C, Progress Report Form, and shall describe the work performed, problems encountered,
problem resolution, schedule updates and proposed work for the next reporting period. The Department's
Grant Manager shall have ten (10) calendar days to review the required reports and deliverables submitted
by the Grantee.
Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its
employees and agents. However, nothing contained herein shall constitute a waiver by either party of its
sovereign immunity or the provisions of Section 768.28, Florida Statutes.
A. The Department may terminate this Agreement at any time in the event of the failure of the
Grantee to fulfill any of its obligations under this Agreement. Prior to termination, the Department
shall provide thirty (30) calendar days written notice of its intent to terminate and shall provide the
Grantee an opportunity to consult with the Department regarding the reason(s) for termination.
B. The Department may terminate this Agreement for convenience by providing the Grantee with
thirty (30) calendar days written notice.
This Agreement may be unilaterally canceled by the Department for refusal by the Grantee to allow public
access to all documents, papers, letters, or other material made or received by the Grantee in conjunction
with this Agreement, unless the records are exempt from Section 24(a) of Article I of the State Constitution
and Section 119.07(1)(a), Florida Statutes.
DEP Agreement No. S0607, Page 2 of 6
The Grantee shall maintain books, records and documents directly pertinent to performance under this
Agreement in accordance with generally accepted accounting principles consistently applied. The
Department, the State, or their authorized representatives shall have access to such records for audit
purposes during the term of this Agreement and for five (5) years following Agreement completion. In the
event any work is subcontracted, the Grantee shall similarly require each subcontractor to maintain and
allow access to such records for audit purposes.
10. A. In addition to the requirements of the preceding paragraph, the Grantee shall comply with the
applicable provisions contained in Attachment D, Special Audit Requirements, attached hereto
and made a part hereof. Exhibit 1 to Attachment D summarizes the funding sources supporting
the Agreement for purposes of assisting the Grantee in complying with the requirements of
Attachment D. A revised copy of Exhibit 1 must be provided to the Grantee for each amendment
which authorizes a funding increase or decrease. If the Grantee fails to receive a revised copy of
Exhibit 1, the Grantee shall notify the Department's Grants Development and Review Manager at
850/245-2361 to request a copy of the updated information.
B. The Grantee is hereby advised that the Federal and/or Florida Single Audit Act Requirements may
further apply to lower tier transactions that may be a result of this Agreement. The Grantee shall
consider the type of financial assistance (federal and/or state) identified in Attachment D, Exhibit
1 when making its determination. For federal financial assistance, the Grantee shall utilize the
guidance provided under OMB Circular A-133, Subpart B, Section _.210 for determining
whether the relationship represents that of a subrecipient or vendor. For state financial assistance,
the Grantee shall utilize the form entitled "Checklist for Nonstate Organizations
Recipient/Subrecipient vs. Vendor Determination" (form number DFS-A2-NS) that can be found
under the "Links/Forms" section appearing at the following website:
littj)s:Hqpp%.fldfs.com/f§aa
The Grantee should confer with its chief financial officer, audit director or contact the Department
for assistance with questions pertaining to the applicability of these requirements.
C. In addition, the Grantee agrees to complete and submit the Certification of Applicability to
Single Audit Act Reporting, Attachment E, attached hereto and made a part hereof, within four
(4) months following the end of the Grantee's fiscal year. Attachment E should be submitted to the
Department's Grants Development and Review Manager at 3900 Commonwealth Boulevard, Mail
Station 93, Tallahassee, Florida 32399-3000, The Grants Development and Review Manager is
available to answer any questions at (850) 245-2361.
i l . A. The Grantee may subcontract work under this Agreement without the prior written consent of the
Department's Grant Manager. The payment terms of subcontracts (other than construction and the
purchase of commodities) shall comply with the terms of this Agreement (for example, if payment
under this Agreement is being made on a cost reimbursement basis, then the subcontract should
also be cost reimbursement). The Grantee shall submit a copy of the executed subcontract to the
Department within ten (10) days after execution. The Grantee agrees to be responsible for the
fulfillment of all work elements included in any subcontract and agrees to be responsible for the
payment of all monies due under any subcontract. It is understood and agreed by the Grantee that
the Department shall not be liable to any subcontractor for any expenses or liabilities incurred
under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
B. The Department of Environmental Protection supports diversity in its procurement program and
requests that all subcontracting opportunities afforded by this Agreement embrace diversity
enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the
State of Florida. A list of minority owned firms that could be offered subcontracting opportunities
may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915.
DEP Agreement No. 50607, Page 3 of 6
12. In accordance with Section 216.347, Florida Statutes, the Grantee is hereby prohibited from using funds
provided by this Agreement for the purpose of lobbying the Legislature, the judicial branch or a state
agency.
13. The Grantee shall comply with all applicable federal, state and local rules and regulations in providing
services to the Department under this Agreement. The Grantee acknowledges that this requirement
includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules
and regulations. The Grantee further agrees to include this provision in all subcontracts issued as a result of
this Agreement.
14. Any notices between the parties shall be considered delivered when posted by Certified Mail, return receipt
requested, or overnight courier service, or delivered in person to the Grant Managers at the addresses
below.
15. The Department's Grant Manager for this Agreement is identified below.
Randy Landers
Florida Department of Environmental Protection
South District Office
Post Office Box 2549
Ft. Myers, Florida 33901
Telephone No.:
239) 344-5659
Fax No.:
(850) 412-0590
E-mail Address:
Randal. landers code .state.fl.us
16. The Grantee's Grant Manager for this Agreement is identified below.
Rhonda Haag
Monroe County Board of County Commissioners
Sustainability Program Manager
Insert Address here
1100 Simonton Street, Suite 2-283
Telephone No.:
(305) 292-4482
Fax No.:
(305) 2924515
E-mail Address:
Hay,- umonroecount -fl. Gov
17. To the extent required by law, the Grantee will be self -insured against, or will secure and maintain during
the life of this Agreement, Workers' Compensation Insurance for all of its employees connected with the
work of this project and, in case any work is subcontracted, the Grantee shall require the subcontractor
similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such
employees are covered by the protection afforded by the Grantee. Such self-insurance program or insurance
coverage shall comply fully with the Florida Workers' Compensation law. In case any class of employees
engaged in hazardous work under this Agreement is not protected under Workers' Compensation statutes,
the Grantee shall provide, and cause each subcontractor to provide, adequate insurance satisfactory to the
Department, for the protection of his employees not otherwise protected.
18. The Grantee warrants and represents that it is self -funded for liability insurance, appropriate and allowable
under Florida law, and that such self-insurance offers protection applicable to the Grantee's officers,
employees, servants and agents while acting within the scope of their employment with the Grantee.
19. The Grantee covenants that it presently has no interest and shall not acquire any interest which would
conflict in any manner or degree with the performance of services required.
DEP Agreement No. 50607, Page 4 of 6
20. Reimbursement for equipment purchases costing $1,000 or more is not authorized under the terms and
conditions of this Project Agreement.
21. The Department may at any time, by written order designated to be a change order, make any change in the
Grant Manager information or task timelines within the current authorized Agreement period. All change
orders are subject to the mutual agreement of both parties as evidenced in writing. Any change, which
causes an increase or decrease in the Grantee's cost or time, shall require formal amendment to this
Agreement.
22. A. No person, on the grounds of race, creed, color, national origin, age, sex, or disability, shall be
excluded from participation in; be denied the proceeds or benefits of, or be otherwise subjected to
discrimination in performance of this Agreement.
B. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid
on a contract to provide goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not award or perform work as a
contractor, supplier, subcontractor, or consultant under contract with any public entity, and may
not transact business with any public entity. The Florida Department of Management Services is
responsible for maintaining the discriminatory vendor list and intends to post the list on its website.
Questions regarding the discriminatory vendor list may be directed to the Florida Department of
Management Services, Office of Supplier Diversity, at 850/487-0915.
23. Land acquisition is not authorized under the terms of this Agreement.
24. If a court deems any provision of this Agreement void or unenforceable, that provision shall be enforced
only to the extent that it is not in violation of law or is not otherwise unenforceable and all other provisions
shall remain in full force and effect.
25. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes,
modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced
to writing, duly signed by each of the parties hereto, and attached to the original of this Agreement, unless
otherwise provided herein.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. S0607, Page 5 of 6
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, the day and year
last written below.
MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS
By:_
Title: *
Date:
FEID No.:59-6000749
STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
M.
Secretary or designee
Date:
Randy Landers, DEP Grant Manager
DEP Contracts Administrator
Approved as to form and legality:
DEP Attorney
*For Agreements with governmental boards/commissions: If someone other than the Chairman signs this
Agreement, a resolution, statement or other document authorizing that person to sign the Agreement on behalf of the
Grantee must accompany the Agreement.
List of attachments/exhibits included as part of this Agreement:
Specify
Letter/
Type
Number
Description (include number of pages)
Attachment
A
Grant Work Plan (6 Pages)
Attachment
B
Payment Request Summary Form (2 Pages)
Attachment
C
Progress Report Form (2 Pages)
Attachment
D
Special Audit Requirements (5 Pages)
Attaclunent
E
Certification of Applicabilityto Single Audit Act Reporting Q Pages)
DEP Agreement No. 50607, Page 6 of 6
ATTACHMENT A
GRANT WORK PLAN
Project Title: Monroe County Canal Management Master Plan
Project Location: Monroe County
Florida Keys Watershed /HUC= 03090203.
Project Background:
The work to be accomplished under this Agreement is for development of a Phase I Canal Management Master Plan
(CMMP).
This work under this Agreement includes identification of the highest -priority canals for potential implementation of
restoration options and development of an initial short-list of restoration projects. For each site on the short-list of
canal restoration projects implementation options will be developed, a detailed scope of work and budget will be
prepared, and potential funding sources identified. The final deliverable will be an Initial Canal Management
Master Plan document.
Justification Statement: This project is needed to develop cost-effective and feasible strategies to improve water
quality in artificial canals in the Florida Keys National Marine Sanctuary (FKNMS). Many of these canals do not
meet the State's minimum water quality criteria and are a potential source of nutrients and other contaminants to
near shore waters designated as Outstanding Florida Waters and subject to special protection under the Florida
Statutes. This project is a priority of the FKNMS Water Quality Protection Program (WQPP) Steering Committee
which recently passed a motion to develop a plan to prioritize canal restoration projects and to identify funding
sources for these projects. The tourism economy of the Keys depends largely on clean water and a healthy
environment and this project is fully supported by the WQPP Steering Committee and local governments in Monroe
County. The successful implementation of this project is also consistent with the goals of the Florida Keys
Reasonable Assurance Document that was recently adopted by the Department in order to satisfy the requirements
of the Impaired Waters Rule, Chapter 62-303 of the Florida Administrative Code.
Project Description:
Task 1: COLLATE AVAILABLE INFORMATION AND SUMMARIZE PLAN OBJECTIVES
Task 1.1: Reports and publications relevant to canal management and restoration will be obtained from local,
state and federal agencies, searches of online databases, and other sources. These reports will be disseminated to the
appropriate members of the subcontractor's (AMEC) project team for review, based on the subject material and
team members' areas of expertise.
Deliverable: A list of reports and publications that were reviewed. The list of reports and publications shall include
a review of the current state of the science related to water quality restoration within impaired manmade canal
systems. Emphasis shall be placed on coastal Florida systems where possible. The report shall identify best
management practices that have been used successfully elsewhere to improve water quality in artificial canals and
basins.
Budget: $3,000 Contractual Services
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
• The list of reports and publications will be reviewed to ensure the following criteria has been met:
o Include a review of the current state of the science related to water quality restoration within
impaired manmade canal systems. Must reflect an emphasis on coastal Florida systems where
possible.
o Must identify best management practices that have been used successfully elsewhere to improve
water nnq1it in artificial canals and basins.
DEP Agreement S0607, Attachment A, Page I of 6
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: May 1, 2012
Task 1.2: Project Geodatabase that was originally developed by AMEC in 2003, and is to be updated, will be
reviewed for accuracy and completeness.
Deliverable: A report describing any identified data deficiencies in the updated electronic GIS database originally
developed by AMEC (formerly MACTEC) during the 2003 Monroe County Residential Canal Inventory and
Assessment (MACTEC Project No. 40700-1-2681, June 2003).
Budget: $1,064 Contractual Services
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
• The report will be reviewed to ensure the following criteria has been met:
o Describes in detail any identified data deficiencies in the updated electronic GIS database
originally developed by AMEC (formerly MACTEC) during the 2003 Monroe County Residential
Canal Inventory and Assessment (MACTEC Project No. 40700-1-2681, June 2003).
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: May 1, 2012
Task 1.3: Objectives Statement will be developed for the management plan. An example of the form the
objectives statement may take (borrowed from the existing wastewater master plan), is: The objective of the CMMP
is to provide an ecologically sound and economically feasible implementation strategy for improving and managing
the environmental quality of canal systems in the Florida Keys. The plan will provide flexible and cost-effective
solutions that improve canal management practices throughout the Keys and satisfy the existing and future needs of
the community. It must address affordability and equity issues, reflect key stakeholder concerns, and satisfy
environmental and regulatory criteria and guidelines.
Deliverable: A report of the process used to develop the initial Objectives Statement for the canal management
plan shall include an account of the process used to prepare the objectives statement.
Budget: $2,246.60
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
The report will be reviewed to ensure the following criteria has been met:
o Includes a descriptive summary of the process used to develop the initial Objectives Statement for
the canal management plan
o Includes an account of the process used to prepare the objectives statement.
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: May 1, 2012
Task 2: IDENTIFY AND RANK PRIORITY MANAGEMENT ISSUES FOR RESIDENTIAL CANALS
An initial prioritized list of the canal management and restoration issues that will be addressed in the CMMP will be
developed. This will build upon the work that has already been done identifying a `Hot Spot' list of water quality
problem areas. Based on initial reviews of the Monroe County Comprehensive Plan, the Florida Keys Reasonable
Assurance Documents (FKRADs), Monroe County Sanitary Wastewater Master Plan, Monroe County Stormwater
Management Master Plan, and Florida Keys National Marine Sanctuary Revised Management Plan, and other
sources, some possibilities include:
• Water quality — nutrient loading, nutrient enrichment and eutrophication
Water quality — dissolved oxygen/hypoxia
— organic matter (e.g. weed
DEP Agreement S0607, Attachment A, Page 2 of 6 .
Water quality — human pathogen levels
• Water quality — compliance with regulatory requirements (e.g., WQ criteria; WBID impairments;
TMDL/Reasonable Assurance process; NNC when adopted)
• Sediment quality — anoxia; sulphides; sediment contaminants (TEL/PEL exceedances)
• Habitat quality — benthic community; intertidal community; shoreline stability and vegetation
• Physical characteristics — maximum depth; bathymetry; geometry; orientation
• Physical characteristics — circulation and flushing
• Physical characteristics — effects on local hydrology
• Public involvement in the canal management process
Because of the short timeline associated with this phase of the project (which must be completed by June 30, 2012),
it is anticipated that this issues list will be a preliminary one. The objective of this task will be to provide an initial
list of the highest -priority canal management and restoration issues, which will be sufficient to guide work on Tasks
3, 4 and 5 (below). It is anticipated that a more comprehensive priorities list, appropriate for inclusion in a Keys -
wide master plan, will be developed in a future phase of the project, if funding is available to support that work
effort. In order to meet the June 30, 2012, deadline for completion of Tasks 4 and 5, we assume that work on Task 2
will be conducted expeditiously, in a brief series of Subcommittee meetings, and completed in April 2012,
Deliverable: A report describing the decision making process used to develop the ranked list of priority issues. The
report shall include a ranked list of priority management issues that will guide the work in Tasks 3, 4 and 5 (below).
Budget: $14,143.00
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
The report will be reviewed to ensure the following criteria has been met:
o Includes a detailed description of the decision making process used to develop the ranked list of
priority issues.
o Includes a ranked list of priority management issues that will guide the work in Tasks 3, 4 and 5
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: May 1, 2012
Task 3: ESTABLISH CONSENSUS -BASED MANAGEMENT GOALS FOR EACH PRIORITY ISSUE
Ideally, the goals should be quantitative, living -resource based (when possible), readily measurable, and challenging
but achievable. As with Task 2, because of the short timeline associated with Phase 1, we anticipate that this list of
management goals will be a preliminary one. The objective of this task will be to provide initial goal statements for
the highest -priority canal management and restoration issues identified in Task 2, sufficient to guide work on Tasks
4 and 5 (below). More comprehensive goal statements, appropriate for inclusion in a Keys -wide master plan, will be
developed in a future phase of the project, if funding becomes available. In order to meet the June 30, 2012,
deadline for completion of Tasks 4 and 5, we assume that work on Task 3 will be conducted expeditiously and
completed by mid -May, 2012.
Deliverable: A report detailing the process used to develop the management goals for each priority issue. The
memorandum shall include the specific goal(s) established for each of the management issues.
Budget: $3,632.60 Contractual Services
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
The report will be reviewed to ensure the following criteria has been met:
o Includes a detailed description of the process used to develop the management goals for each
priority issue.
o Includes specific goal(s) established for each of the management issues.
DEP Agreement S0607, Attachment A, Page 3 of 6
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: May 10, 2012
Task 4: IDENTIFY THE HIGHEST -PRIORITY CANALS FOR POTENTIAL IMPLEMENTATION OF
RESTORATION OPTIONS
Based on the priority issues identified in Task 2, the Grantee will identify a list of canals that will receive detailed
consideration for potential implementation of restoration options. For each of the major restoration options
identified in the project geodatabase, one or more canals or canal systems will be identified for more detailed
considerations. The list of potential locations will be evaluated for selection of the specific sites and projects for
which funding and implementation options will be developed in Task 5.
Deliverable: A report detailing the description of the process used to develop the list of potential locations for
implementation of restoration options. A list of the locations of the highest ranked priority canals requiring
restoration will also be submitted.
Budget: $25,591.20
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
The report will be reviewed to ensure the following criteria has been met:
o Includes a detailed description of the process used to develop the list of potential locations for
implementation of restoration options.
o Includes a list of the locations of the highest ranked priority canals requiring restoration.
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: May 24, 2012
Task 5: DEVELOP THE INITIAL SHORT-LIST OF RESTORATION PROJECTS
This is the key task of this initial phase of the project, and is intended to provide a short-list of project sites and
restoration activities for which implementation funds will be sought during the next one to two years. For each
project site, the team will identify implementation options and potential funding sources (e.g., grants through the
319[h], TMDL Water Quality Restoration, Homeowner Associations, or other appropriate funding programs). In
order to be eligible and competitive for grant funding, a detailed scope of work and budget will need to be developed
for each potential project. Anticipated water quality improvements from each project will be estimated for the
purposes of inclusion with any grant application. Other grant application requirements vary among funding
programs, but the requirements of Florida's TMDL Water Quality Restoration program can be used for illustrative
purposes: "Applicants are eligible for the TMDL Water Quality Restoration Grant for the following types of
projects:
• The project reduces storm water pollutant loadings from urban areas that discharge to water
bodies on the state's verified list of impaired waters.
• The project is at least tit the 60% design phase.
The project is permitted or the permit has been scheduled for approval at the next meeting of the
water management district governing board or Department.
• The project includes storm event monitoring to determine the actual load reduction.
• The construction will be completed within three years of appropriation of the funds by the
Legislature in order to ensure fund remain available.
• The applicant provides a minimum of 50% of the total project cost in matching funds, of which at
least 25% are provided by the local government.
• The grant fisnds are used for construction of best management practices, monitoring to determine
pollutant load reductions, or public education activities specifically associated with the project
and may only occur after the date of contract. Funds spent in advance of contract may be used for
match, such as design, land acquisition, and other costs incurred by the applicant. " (Source:
http:%/wtivw dep.state.fl.us/water/watersheds/tmdl grant lit in • accessed Feb 20, 2012)
DEP Agreement S0607, Attachment A, Page 4 of 6
Other funding programs have different eligibility requirements. For example, the requirement that the project be at
the 60% design phase is not a requirement of the States' 319[h] grant program
Deliverable: A report that includes the following:
The short-list of projects selected for immediate restoration implementation, the potential sources of
funding that will be pursued for each restoration project, and the information that will be needed to prepare
grant applications for each identified funding source. A summary of each selected short-listed project. At
a minimum, the project summaries shall include a description of the affected WBID, impairments
addressed by the project, conceptual restoration design, estimated improvements associated with the
project, preliminary budget and scope of work, and potential sources of funding to construction the project.
An attempt will be made to obtain canal depth information from local residents, if required for costing
purposes.
• For each potential restoration project, a list of the grant application requirements that have already been
fulfilled and a list of additional items that will need to be completed before a grant application can be
submitted.
• A list of applicable state and federal grant opportunities and corresponding deadlines shall be prepared for
each selected project. Information on the application deadlines for the larger state and federal grant
programs during 2012 and 2013, providing information to the Canal Subcommittee and Steering
Committee on the scheduling that will be necessary when developing grant application packages. A grant
application checklist shall be provided for each selected project to include a list of requirements that have
been fulfilled and additional items that need to be addressed before a completed application can be
submitted.
Budget: $42,905.20 Contractual Services
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
The report will be reviewed to ensure the following criteria has been met:
o Includes a summary of each selected short-listed shovel -ready projects.
o Each of the project summaries must include a description of the affected WBID, impairments
addressed by the project, conceptual restoration design, estimated improvements associated with
the project, preliminary budget and scope of work, and potential sources of funding to
construction the project.
o Reflects attempts to obtain canal depth information from local residents, if required for costing
purposes.
o Includes a list of applicable state and federal grant opportunities and corresponding deadlines shall
be prepared for each selected project.
o Includes a grant application checklist for each selected project to include a list of requirements that
have been fulfilled and additional items that need to be addressed before a completed application
can be submitted.
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: June 15, 2012
Task 6: ESTABLISH ADAPTIVE MANAGEMENT PROCESS
Identify the steps that will be utilized to periodically assess the effectiveness of the restoration and management
actions, measure progress toward goals, report that progress to stakeholders and funding entities, and (if and when
necessary) redirect efforts in more productive directions. As with Tasks 2 and 3, because of the short timeline
associated with Phase 1 of this project, the objective of this task will be to provide a preliminary description of the
adaptive management process in condensed form. A more comprehensive summary, appropriate for inclusion in a
Keys -wide master plan, will be developed in a future phase of the project if funding becomes available.
Deliverable: A report detailing the description of the process used to develop the adaptive management process,
including a summary of the adaptive management nrncass
DEP Agreement S0607, Attachment A, Page 5 of 6
Budget: $2,512.00 Contractual Services
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
The report will be reviewed to ensure the following criteria has been met:
o Includes a detailed description of the process used to develop the adaptive management process
and a summary of the adaptive management process.
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: June 8, 2012
Task 7: PREPARE INITIAL CMMP DOCUMENT
The purpose of this task is to summarize the results of Tasks 1-6 and make the information available to stakeholders
in the form of a user-friendly document. It will include an appropriate subset of the information present in the
information provided as deliverables for those tasks, along with introductory and summary sections, a table of
contents, an executive summary, and relevant tables, figures, maps and other graphical material developed in Tasks
1 through 6. A presentation to the Water Quality Steering Committee will be presented at the next meeting in July
2012 (actual meeting date TBD) summarizing the information gathered through the study.
Because of the short timeline associated with Phase 1 of this project, the initial CMMP document will be a highly -
condensed and preliminary version of a management plan. A more comprehensive document, appropriate to serve
as a Keys -wide master plan, will be developed in a future phase of the project if funding becomes available.:
Deliverable(s):
A management plan document produced by extracting relevant and appropriate information from the
information prepared for Tasks 1 through 6 and shall serve as the final document produced as part of this
Work Plan. At a minimum, the report shall consist of sections including an executive summary,
introduction, project summary, selected alternatives, project scopes and budgets, and a strategic plan for
implementation of each project. Relevant tables and figures, and other graphical information shall be
included to provide stakeholders and other interested parties with a user-friendly summary of the work
performed. The management plan developed under this task may be used to develop a comprehensive
Keys -wide canal master plan.
Budget: $4,905.40 Contractual Services
Performance Measure: The Department's Grant Manager will review the deliverables and determine if they
are acceptable using the following criteria:
The Canal Management Master Plan will be reviewed to ensure the following criteria has been met:
o Includes a compilation of information produced in Task 1 through 6 and can serve as the final
document produced as a part of this work plan.
o Consists of sections to include an executive summary, introduction, summary of proposed shovel -
ready projects based upon the assessments of all canal systems in Monroe County, selected
alternatives, scope of each project and associated budgets, and strategic plans for implementation
of each the shovel- ready project. Relevant tables and figures, and other graphical information
shall be included to provide stakeholders and other interested parties with a user-friendly summary
of the work performed.
o Must be able to be used to develop a comprehensive Keys -wide canal master plan.
Financial Consequences: Failure to meet the above performance measure will result in rejection of the request for
reimbursement.
Completion Date: June 22, 2012
DEP Agreement S0607, Attachment A, Page 6 of 6
ATTACHMENT B
PAYMENT REQUEST SUMMARY FORM
Grantee:
Mailing Address:
DEP Agreement No.: S0607
Date Of Request:
Task/Deliverable Amount
Requested:$
Grantee's Grant Manager:
Payment Request No.:
Performance
Period:
Task/Deliverable
No.:
GRANT EXPENDITURES SUMMARY SECTION
- --
CATEGORY OF EXPENDITURE
Salaries
- ..
AMOUNT OF
THIS REQUEST
SN/A
.. c11U-vi-ujaul rcnou
TOTAL
CUMULATIVE
PAYMENTS
SN/A
MATCHING
FUNDS
$N/A
TOTAL
CUMULATIVE
MATCHING
FUNDS
$N/A
Fringe Benefits
SN/A
$N/A
$N/A
$N/A
Travel (if authorized)
$N/A
SN/A
$N/A
SN/A
Subcontracting:
SN/A
$N/A
Contractual Services
S
$
$N/A
$N/A
Design
$N/A
$N/A
$N/A
SN/A
Constriction
$N/A
SN/A
$N/A
$N/A
Equipment Purchases
$N/A
SN/A
$N/A
SN/A
Supplies/Other Expenses
$N/A
$N/A
SN/A
$N/A
Land
$N/A
$N/A
$N/A
SN/A
Indirect
SN/A
$N/A
$N/A
SN/A
TOTAL AMOUNT
$
$
$N/A
$N/A
TOTAL TASK BUDGET AMOUNT
$
$N/A
SN/A
$N/A
Less Total Cumulative Payments of:
$
TOTAL REMAINING IN'rASK
S
GRANTEE CERTIFICATION
The undersigned certifies that the amount being requested for reimbursement above
Was for items that were charged to and utilized
Grantee's Grant Manager's Signature
Print Name
Telephone Number
DEP 55-223 (071/10)
DEP Agreement No. S0607, Attachment B, Page I of 2
for the above cited grant activities.
Grantee's Fiscal Agent
Print Name
Telephone Number
INSTRUCTIONS FOR COMPLETING
PAYMENT REQUEST SUMMARY FORM
GRANTEE: Enter the name of the grantee's agency.
MAILING ADDRESS: Enter the address that you want the state warrant sent.
DEP AGREEMENT NO.: This is the number on your grant agreement.
DATE OF REQUEST: This is the date you are submitting the request.
TASK AMOUNT REQUESTED: This should match the amount on the "TOTAL TASK BUDGET AMOUNT" line for the
"AMOUNT OF THIS REQUEST"column.
GRANTEE'S GRANT MANAGER: This should be the person identified as grant manager in the grant Agreement.
PAYMENT REQUEST NO.: This is the number of your payment request, not the quarter number.
PERFORMANCE PERIOD: This is the beginning and ending date of the invoice period.
TASK NO.: Enter the number of the task that you are requesting payment for.
GRANT EXPENDITURES SUMMARY SECTION:
"AMOUNT OF THIS REQUEST" COLUMN: Enter the amount that was paid out for this task/deliverable during the
invoice period for which you are requesting reimbursement. This must agree with the budget category as in the currently
approved budget in the current Grant Work Plan of your grant Agreement. Do not claim expenses in a budget category that
does not have an approved budget. Do not claim items that are not specifically identified in the current Budget Narrative
section of the current Grant Work Plan. Enter the column total on the "TOTAL AMOUNT' line. Enter the amount of the
task on the "TOTAL TASK BUDGET AMOUNT' line. Enter the total cumulative amount of this request and all previous
payments on the "LESS TOTAL CUMULATIVE PAYMENTS OF' line. Deduct the "LESS TOTAL CUMULATIVE
PAYMENTS OF' from the "TOTAL TASK BUDGET AMOUNT' for the amount to enter on the "TOTAL REMAINING IN
T.ASA 'line.
"TOTAL CUMULATIVE PAYMENTS" COLUMN: Enter the cumulative amounts that have been claimed to date for
reimbursement by budget category. The final report should show the total of all payments; first through the final payment
(this amount cannot exceed the approved budget amount for that budget category for the task you are reporting on). Enter
the column total on the "TOTALS" line. Do not enter anything in the shaded areas.
"MATCHING FUNDS" COLUMN: Enter the amount to be claimed as match for the invoice period for the task you are
reporting on. This needs to be shown under specific budget categories according to the currently approved Grant Work
Plan. Enter the total on the "TOTAL AMOUNT' line for this column. Enter the match budget amount on the "TOTAL
TASK BUDGET AMOUNT' line for this column. Enter the total cumulative amount of this and any previous match
claimed on the "LESS TOTAL CUMULATIVE PAYMENTS OF' line for this column. Deduct the "LESS TOTAL
CUMULATIVE PAYMENTS OF' from the "TOTAL TASK BUDGET AMOUNT' for the amount to enter on the "TOTAL
REMAINING IN T,1SK" line.
"TOTAL CUMULATIVE MATCHING FUNDS" COLUMN: Enter the cumulative amount you have claimed to date
for match by budget category for the task. Put the total of all on the line titled "TOTALS." The final report should show the
total of all claims, first claim through the final claim, etc. Do not enter anything in the shaded areas.
GRANTEE CERTIFICATION: Must be signed by both the Grantee's Grant Manager as identified In the grant
agreement and the Grantee's Fiscal Agent.
NOTE: If claiming reimbursement for travel, you must include copies of receipts and a copy of the travel
reimbursement form approved by the Department of Financial Services, Chief Financial Officer.
DEP 5S-223 (07/10)
DEP Agreement No. S0607, Attachment B, Page 2 of 2
ATTACHMENT C
PROGRESS REPORT FORM
DEP Agreement No.:
S0607
Grantee Name:
Grantee Address:
Grantee's Grant Manager:
Telephone No.:
Quarterly Reporting Period:
Project Number and Title:
Provide a summary of project accomplishments to date. (Include a comparison of actual
accomplishments to the objectives established for the period. If goals were not met,
provide reasons why.)
Provide an update on the estimated time for completion of the project and an explanation
for any anticipated delays.
Provide any additional pertinent information including, when appropriate, analysis and
explanation of cost overruns or high unit costs.
DEP Agreement No. 50607, Attachment C, Page 1 of 2
(continued from page 1)
Identify below, and attach copies of, any relevant work products being submitted for the
project for this reporting period (e.g., report data sets, links to on-line photographs, etc.)
Provide a project budget update, comparing the project budget to actual costs to date.
Expenditures
Prior to this Expenditures
Budget Total Project Reporting this Reporting Project Funding
Catep-ory Bud et Period Period Balance
This report is submitted in accordance with the reporting requirements of DEP Agreement No.
S0607 and accurately reflects the activities and costs associated with the subject project.
Signature of Grantee's Grant Manager
DEP Agreement No. S0607, Attachment C, Page 2 of 2
Date
ATTACHMENT D
SPECIAL AUDIT REQUIREMENTS
The administration of resources awarded by the Department of Environmental Protection (which may be referred to
cis the 'Department", "DEP", 7DEP" or "Grantor", or other name in the contract/agreement) to the recipient
(which may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject
to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as
revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on -site visits by
Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By
entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the
Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the
recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding
such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or
audits deemed necessary by the Chief Financial Officer or Auditor General.
AUDITS
PART is FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised.
In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient
must have a single or program -specific audit conducted in accordance with the provisions of OMB Circular
A-133, as revised. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department
of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal
year, the recipient shall consider all sources of Federal awards, including Federal resources received from
the Department of Environmental Protection. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of
the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133,
as revised, will meet the requirements of this part.
In connection with the audit requirements addressed in Part 1, paragraph 1, the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as
revised
If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the
recipient expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must
be paid from non -Federal resources (i.e., the cost of such an audit must be paid from recipient resources
obtained from other than Federal entities).
The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via
the internet at http://12.46.245.t73/efda/efda html
DEP 55-215 (03,09)
DEP Agreement No. S0607, Attachment D, Page 1 of 5
PART 11: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes.
In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$500,000 in any fiscal year of such recipient, the recipient must have a State single or project -specific audit
for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department
of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General. EXHIBIT 1 to this Attachment indicates state financial
assistance awarded through the Department of Environmental Protection by this Agreement. In
determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources
of state financial assistance, including state financial assistance received from the Department of
Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does
not include Federal direct or pass -through awards and resources received by a nonstate entity for Federal
program matching requirements.
In connection with the audit requirements addressed in Part II, paragraph 1; the recipient shall ensure that
the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission
of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550
(local govcrnmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor
General.
if the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, is not required. in the event that the
recipient expends less than $500,000 in state financial assistance in its fiscal year, and elects to have an
audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit
must be paid from the non -state entity's resources (i.e., the cost of such an audit must be paid from the
recipient's resources obtained from other than State entities).
For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should
access the Florida Single Audit Act website located at httos://apps,f]dfs.com/fsaa for assistance. In
addition to the above websites, the following websites may be accessed for information: Legislature's
Website at http:%haww.leg.sta!!Aus/Welcome/itidex.cfm, State of Florida's website at
httn: 'www.Mflprida.com/, Department of Financial Services' Website at httP://www.fldfs.coiii/ and the
Auditor General's Website at http:/iwww.state Fl utiiaudgen.
PART HI: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity
that are solely it matter of that State awarding entity's policy (i.e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida
Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits
conducted in accordance with Section 215.97, Florida Statues. In such an event, the State awarding agency must
arrangef6r./ending the full cost of such additional audits.)
PART IV: REPORT SUBMISSION
Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and
required by PART I of this Attachment shalt be submitted, when required by Section .320 (d), OMB
Circular A-133, as revised, by or on behalf of the recipient directly to each of the following:
DEP 55-215 (03:09)
DEP Agreement No. S0607, Attachment D, Page 2 of 5
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of
copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East loth Street
Jeffersonville, IN 47132
Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1,
2008, must be submitted using the Federal Clearinghouse's Internet Data Entry System which can
be found at hits:%iharvester.census.gow'faci
C. Other Federal agencies and pass -through entities in accordance with Sections .320 (e) and (f),
OMB Circular A-133, as revised.
Pursuant to Section .320(f), OMB Circular A-133, as revised, the recipient shall submit a copy of the
reporting package described in Section .320(c), OMB Circular A-133, as revised, and any management
letters issued by the auditor, to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401, Claude Pepper Building
I I 1 West Madison Street
Tallahassee, Florida 32399-1450
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP 55 215 (03 09)
DEP Agreement No. S0607, Attachment D, Page 3 of 5
4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or
on behalf of the recipient directly to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
5. Any reports, management letters, or other information required to be submitted to the Department of
Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB
Circular A-133, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for -profit organizations), Rules of the Auditor General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department of Environmental Protection
for audits done in accordance with OMB Circular A-133, or Chapters 10.550 (local governmental entities)
or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should indicate the date
that the reporting package was delivered to the recipient in correspondence accompanying the reporting
package.
PART V: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a
period of 5 years from the date the audit report is issued, and shall allow the Department of Environmental
Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The
recipient shall ensure that audit working papers are made available to the Department of Environmental Protection,
or its designee, Chief Financial Officer, or Auditor General upon request for a period of 3 years from the date the
audit report is issued, unless extended in writing by the Department of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP 55-215 (O,V09)
DEP Agreement No. S0607, Attachment D, Page 4 of 5
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ATTACHMENT E
CERTIFICATION OF APPLICABILITY TO SINGLE AUDIT ACT REPORTING
Grantee's Name:
Grantee Fiscal Year Period: FROM: TO:
Total State Financial Assistance Expended during Grantee's most recently completed Fiscal Year:
Total Federal Financial Assistance Expended during Grantee's most recently completed Fiscal Year:
CERTIFICATION STATEMENT:
I hereby certify that the above information is correct.
Signature
Print Name and Position Title
DEP Agreement No. S0607, Attachment E, Page l of 3
Date
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 21, 2012 _ Division: Public Works/Engineering
Bulk Item: Yes X No _ Department: Engineering; Services
Staff Contact Person/Phone #: Judy Clarke X4329_
AGENDA ITEM WORDING: Approval of a task order with AMEC Environment & Infrastructure,
Inc. under the On Call Professional Engineering Services Contract to develop Phase I of a Canal
Management Master Plan. The project will be funded by Water Quality Protection Program funds
provided by the Florida Department of Environmental Protection (FDEP).
ITEM BACKGROUND: The Florida Keys Water Quality Protection Program Subcommittee
selected this project for funding. The final Master Plan will develop a comprehensive Keys -wide
priority list of canal restoration projects. The subommittee and FDEP are partnering with the County
and its On Call Consultant (AMEC) because of AMEC's previous experience in developing the initial
Canal study in 2001-2003 and to enable funds to be utilized by June 30, 2012.
PREVIOUS RELEVANT BOCC ACTION. The BOCC approved the On Call Professional
Engineering Services contract with AMEC Envii anment & Infrastructure at the February 2010 BOCC
meeting.
CONTRACT/AGREEMENT CHANGES: In accordance with attached task order.
STAFF RECOMMENDATIONS: Approval as requested above.
TOTAL COST: $100,000 INDIRECT COST: BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $0 SOURCE OF FUNDS: FDEP
REVENUE PRODUCING: Yes No OUNT PER MONTH Year
APPROVED BY: County An rasing Risk Management
DOCUMENTATION: Included X
DISPOSITION:
Revised 7/09
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: AMEC
Contract #
Effective Date: 3/21/2012
Expiration Date: 6/30/2012
Contract Purpose/Description:
Task order under On Call Professional Engineerina
Services contract with AMEC
Environment & Infrastructure Inc. for development
of Phase I of the Canal Master Plan
Contract Manager: Judy Clarke
4329 En ineerin #1
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on 3/21/2012
Agenda Deadline: 3/6/2012
CONTRACT COSTS
Total Dollar Value of Contract: $ $100,000 Current Year Portion: $
Budgeted? Yes❑ No ® Account Codes. - - -
Grant: $ 100,000 - - -
County Match: $ 0 - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ lyr For:
(Not included in dollar value above) (e . maintenance, utiliti
CONTRACT REVIEW
Changes
Date In Neede
Division Director ' _- Yes❑ N
IRisk Management Yes❑ N
IO.M.B./Purcpasing
Yes❑ N
County Attorney 4401Yes❑ Nojlirl'
Comments:
OMB Form Revised 2/27/01 MCP #2
anitorial,
Date Out
_y.
TASK ORDER FOR ON CALL PROFESSIONAL ENGINEERING SERVICES BETWEEN
MONROE COUNTY AND AMEC ENVIRONMENT & INFRASTRUCTURE, INC.
FOR
DEVELOPMENT OF PHASE I OF A CANAL MANAGEMENT MASTER PLAN
In accordance with the Continuing Contract for On Call Professional Engineering Services made
and entered on the 171° day of February 2010, between Monroe County hereinafter referred to
as the "County" and AMEC Environment & Infrastructure, Inc., hereinafter referred to as
"Consultant" where study activity is allowed if the fee for professional services does not exceed
$200,000.
All terms and conditions of the referenced Contract for On Call Professional Engineering
Services, as amended, apply to the Task Order, unless the Task Order modifies an Article of the
Agreement, which will be specifically referenced in this Task Order and the modification shall be
precisely described.
This Task Order is effective on the 21" Day of March, 2012. All work authorized under this
Task Order will be completed no later than June 30, 2012.
Article Il Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
The scope of work is for development of a Phase I Canal Management Master Plan. The
services include identification of the highest -priority canals for potential implementation of
restoration options and development of an initial short-list of restoration projects. For each site
on the short-list of canal restoration projects implementation options will be developed, a
detailed scope of work and budget will be prepared, and potential funding sources identified.
The final deliverable will be an Initial Canal Management Master Plan document.
Details of the scope of services, individual tasks and deliverables are included in Attachment
A.
Article VII Payments, Paragraph 7.1 is amended to include the following:
The Consultant shall be paid monthly; the following not to exceed amounts will apply for each
task, as outlined in Attachment A:
Task 1
$ 5,634
Task 2
$14,143
Task 3
$ 2,956
Task 4
$24,238
Task 5
$41,552
Task 6
$ 2,512
Task 7
$ 4,064
Expenses $ 4,901
Total Fee $100,000
Canal Study Task Order
3/21/2012
Article IX miscellaneous, Paragraph 9.29 Federal Highway Administration Requirements do not
apply to this project.
XLEC Environment & Infrastructure, Inc.
Wil �1ature Date
(SEAL)
Attest; DANNY L. KOLHAGE, Clerk
By:
Deputy Cleric
Date:
Witness
Sig Lure Date
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Cheirman
+ 41� Ike
i ��IYI ii at f
Canal Study Task Order
3l2712012
ATTACHMENT A
Canal Study Task Order
3/21 /2012
-e�
The Water Quality Steering Committee Canal Subcommittee reached consensus to move forward with a
canal water quality improvement plan, which is to be funded using Water Quality Protection Program
(WQPP) funds provided by the Florida Department of Environmental Protection (FDEP). The plan will
develop a comprehensive Keys -wide priority list of canal restoration projects, and identify grant funds that
could be sought to help implement those projects. The requirement for utilization of WQPP FDEP funds
by the end of June 2012 requires the use of a phased approach to develop the plan. The scope of work
presented in this document is Phase I of an overall Canal Management Master Plan. The purpose of
Phase 1 is to develop a conceptual framework for canal restoration and management, comparable to the
frameworks used in the County's existing wastewater and stormwater master plans, and to identify a
short-list of high -priority canal restoration projects that can be implemented by the County, municipalities,
FDEP and other partners in the Water Quality Protection Program over the next several years..
[M:11T44K03:10111►I
The Florida Keys stretch 110 miles from south of Miami to Key
West, Florida. They represent the only tropical archipelago in
the continental United States (Figure 1). Developed heavily
after World War II, the Florida Keys became a popular
destination for tourists and new residents. To accommodate
this population growth land had to be developed, much of it
from conversion of coastal wetlands into waterfront property.
Because residents desired homes adjacent to the water with
dock space for boats, finger canals became an essential
characteristic of Keys life. Today, residential canals are a
permanent part of the Florida Keys landscape. There are 481
such canal systems in Monroe County.
Before ecologists and resource managers understood the
implications to the local water quality and larger coastal
ecosystem, canal development was underway. Many canals
were dug 10 to 20 feet (3 to 6 meters) deep to maximize
production of fill material. Most canal systems were designed Figure 1. Florida Keys island chain
as long, dead-end networks to maximize waterfront property.
These long dead-end canal systems exhibit little or no tidal flushing at their upper ends. Deep, narrow,
box -cut canals with dead-end configurations gradually accumulate oxygen -demanding and potentially
toxic sediments as well as decomposing organic material.
Water quality issues involving manmade canals have been evaluated by the Florida Keys National
Marine Sanctuary, the U.S. Environmental Protection Agency, and the Florida Department of
Environmental Protection. As summarized in the Monroe County Comprehensive Plan, these issues
include:
Water quality problems due to on -site sewage disposal practices and stormwater runoff have
been documented in residential canals. Water quality parameters that are degraded include
nutrient enrichment, fecal coliform contamination, and biochemical oxygen demand;
10 Long, dead-end canal systems, deep canals of any length, and poorly flushed basins accumulate
weed wrack and other particulate matter;
Page 1
• The water column of many canals over six feet deep is stratified and bottom waters are oxygen
deficient. Because they usually violate Class III Surface Water Quality Standards, canals were
excluded from Outstanding Florida Waters (OFW ) designation;
• Artificial aeration of canals does not eliminate the sources of excessive nutrients in canal waters
but may result in better mixing which may facilitate nitrogen cycling;
• Canal systems and basins with poor water quality are a potential source of nutrients and other
contaminants to other nearshore waters; and
• Seagrass beds located near the mouths of some degraded canal systems exhibit signs of
undesirable nutrient enrichment and eutrophication, such as increased epiphyte load and growth
of benthic algae.
Improvements in wastewater treatment and stormwater management practices are currently being
implemented in many areas of the Keys. These improvements are an essential first step, but will not
solve all the water quality problems in existing canals. Although many of these problems are linked to
wastewater and stormwater discharges, others are due to the physical structure, depth, and orientation of
canals, which can contribute to low flushing and the build-up of weed wrack, which consumes oxygen and
releases nutrients during decay.
Recognizing these points, the 2007 Florida Keys National Marine Sanctuary Revised Management
Plan developed a canal water quality improvement strategy that includes the following steps:
1. Evaluate and revise the existing `hot spot' list of water quality problem areas;
. Inventory and characterize canals, identifying those whose water quality problems are
attributable mainly to physical structure, flushing rates and orientation;
3. Develop and evaluate improvement strategies;
. Identify and compile list of water quality improvement technologies;
5. Develop a community education and involvement program;
. Conduct a canal system restoration pilot project; and
7. Implement improvement strategies in canals identified as'hot spots'.
The Monroe County Sanitary Wastewater Master Plan and Monroe County Stormwater Master Plan
are addressing Item 1, and Item 5 has been addressed by initiation of Florida Keys Watch. Work on
several of the remaining items was initiated through the Monroe County Residential Canal Inventory
and Assessment study, which provided an inventory of existing canals and a broad overview of potential
treatment technologies. However, the scope of that study did not include the development of a
comprehensive Keys -wide list of canal restoration projects or the identification of funding sources that can
potentially be tapped to implement those projects. This project addresses those issues.
) COLLATE AVAILABLE IN Of A "O AND SUMMARIZE PLAN OBJECTIVES (- O
EFFOR7)
1.1 Reports and publications relevant to canal management and restoration will be obtained from
local, state and federal agencies, searches of online databases, and other sources. These reports
will be disseminated to the appropriate members of the AMEC project team for review, based on the
subject material and team members' areas of expertise.
Page 2
�_
AAMM
LW
1.2 The Project Geodatabase that was originally developed by AMEC in 2003, and is to be updated
pursuant to the January 20, 2012 AMEC proposal and approved separate Task Order, will be
reviewed for accuracy and completeness.
1.3 The AMEC project team will work with the Canal Subcommittee and the Water Quality Steering
Committee to develop an initial Objectives Statement for the management plan.
An example of the form the objectives statement may take (borrowed from the existing
wastewater master plan), is:
The objective of the CMMP is to provide an ecologically sound and economically feasible
implementation strategy for improving and managing the environmental qualify of canal
systems in the Florida Keys. The plan will provide flexible and cost-effective solutions that
improve canal management practices throughout the Keys and satisfy the existing and future
needs of the community. It must address affordability and equity issues, reflect key
stakeholder concerns, and satisfy environmental and regulatory criteria and guidelines.
Task 1 Deliverabes:
• Technical memorandum summarizing the initial list of reports and publications
assembled for the project
• Technical memorandum summarizing the process used to develop the initial
objectives statement
2) WITH INPUT FROM THE STEERING COMMITTEE AND CANAL SU CO IT "E,E, IDENTIFY
AND RANK PRIORITY MANAGEMENT' ISSUES a FOR RESIDENTIAL CANALS i(-- 14% OF
EFFORT)
The project team will work with the committee members to develop an initial prioritized list of the
canal management and restoration issues that will be addressed in the CMMP. This will build
upon the work that has already been done identifying a 'Hot Spot' list of water quality problem
areas.
Based on initial reviews of the Monroe County Comprehensive Plan, the Florida Keys
Reasonable Assurance Documents (FKRADs), Monroe County Sanitary Wastewater Master
Plan, Monroe County Stormwater Management Master Plan, and Florida Keys National Marine
Sanctuary Revised Management Plan, and other sources, some possibilities include:
• Water quality — nutrient loading, nutrient enrichment and eutrophication
• Water quality — dissolved oxygen/hypoxia
• Water quality -- organic matter (e.g., weed wrack)
0 Water quality — human pathogen levels
Water quality — compliance with regulatory requirements (e.g., WQ criteria; WBID
impairments; TMDUReasonable Assurance process; NNC when adopted)
Sediment quality — anoxia; sulphides; sediment contaminants (TEUPEL exceedances)
Habitat quality — benthic community; intertidal community; shoreline stability and vegetation
w Physical characteristics— maximum depth; bathymetry; geometry; orientation
Physical characteristics — circulation and flushing
Physical characteristics — effects on local hydrology
Public involvement in the canal management process
Page 3
Because of the short timeline associated with this phase of the project (which must be completed by June
30, 2012), we anticipate that this issues list will be a preliminary one. The objective of this task will be to
provide an initial list of the highest -priority canal management and restoration issues, which will be
sufficient to guide work on Tasks 3, 4 and 5 (below). We anticipate that a more comprehensive priorities
list, appropriate for inclusion in a Keys -wide master plan, will be developed in a future phase of the
project, if funding is available to support that work effort.
In order to meet the June 30, 2012, deadline for completion of Tasks 4 and 5, we assume that work on
Task 2 will be conducted expeditiously, in a brief series of Subcommittee meetings, and completed in
April 2012.
Task 2Deliverable:
Technical memorandum summarizing the process used to develop the initial ranked list
of priority management issues
3) ESTABLISH CONSENSUS -BASED MA .A EME T COALS FOR EACH RRI RdTy ISSUE (- 3%
OF EFFORT)
Working in conjunction with the Canal Subcommittee and the Steering Committee, the project
team will summarize the committees' goals for the priority issues identified in Task 2.
Ideally, the goals should be quantitative, living -resource based (when possible), readily
measurable, and challenging but achievable.
As with Task 2, because of the short timeline associated with Phase 1, we anticipate that this list
of management goals will be a preliminary one. The objective of this task will be to provide initial
goal statements for the highest -priority canal management and restoration issues identified in
Task 2, sufficient to guide work on Tasks 4 and 5 (below). More comprehensive goal statements,
appropriate for inclusion in a Keys -wide master plan, will be developed in a future phase of the
project, if funding becomes available.
In order to meet the June 30, 2012, deadline for completion of Tasks 4 and 5, we assume that
work on Task 3 will be conducted expeditiously, in a brief series of Subcommittee meetings, and
completed by mid -May, 2012.
Task 3 Deliverable;
Technical memorandum summarizing the process used to develop the initial statement of
management goals, and the initial goal statement adopted by the Subcommittee and
Steering Committee.
4) IDENTIFY THE HIGHEST -PRIORITY IT' CANALS FOR POTENTIAL IP01PLEMENTATION OF
RESTORATION OPTIONS - 2 %CIF EFFORT)
Based on the priority issues identified in Task 2, the project team will work with the Canal
Subcommittee to identify a list of canals that will receive detailed consideration for potential
implementation of restoration options.
For each of the major restoration options identified in the project geodatabase, or a subset of
options selected by the Canal Subcommittee, one or more canals or canal systems will be
identified for more detailed considerations.
Page 4
"IM
The list of potential locations will be presented to the Canal Subcommittee for selection of the
specific sites and projects for which funding and implementation options will be developed in Task
5.
Task 4 Deliverable:
Technical memorandum summarizing the process used to identify the initial list of
potential locations for the implementation of the restoration options, and the list of
locations selected by the Canal Subcommittee and the Steering Committee for the
development of funding and implementation options in Task 5.
DEVELOP THE I IITIALSHORT-LIST OF R S'TORA TIO F'ROJ C'rS (-. 2 O ` FORT)
This is the key task of this initial phase of the project, and is intended to provide the Canal
Subcommittee with a short-list of project sites and restoration activities for which implementation
funds will be sought during the next one to two years.
For each project site, the team will identify implementation options and potential funding sources
(e.g., grants through the 319[h], TMDL Water Quality Restoration, Homeowner Associations, or other
appropriate funding programs). In order to be eligible and competitive for grant funding, a detailed
scope of work and budget will need to be developed for each potential project. Anticipated water
quality improvements from each project will be estimated for the purposes of inclusion with any grant
application.
Other grant application requirements vary among funding programs, but the requirements of Florida's
TMDL Water Quality Restoration program can be used for illustrative purposes:
Applicants are eligible for the TMDL Water Quality Restoration Grant for the following types of
projects:
The project reduces stormwater pollutant loadings from urban areas that discharge to
waterbodies on the state's verified list of impaired waters.
The project is at least at the 60% design phase.
• The project is permitted or the permit has been scheduled for approval at the next meeting of
the water management district governing board or Department.
• The project includes storm event monitoring to determine the actual load reduction.
The construction will be completed within three years of appropriation of the funds by the
Legislature in order to ensure fund remain available.
• The applicant provides a minimum of 50% of the total project cost in matching funds, of which
at least 25% are provided by the local government.
• The grant funds are used for construction of best management practices, monitoring to
determine pollutant load reductions, or public education activities specifically associated with
the project and may only occur after the date of contract. Funds spent in advance of contract
may be used for match, such as design, land acquisition, and other costs incurred by the
applicant." (Source: http://www.dep.state.fl-us/water/watersheds/tmdI grant. tm ; accessed
Feb. 20, 2012)
Other funding programs have different eligibility requirements. For example, the requirement that the
project be at the 60% design phase is not a requirement of the States' 319[h] grants program
Task 5 Deliverables:
A technical memorandum summarizing the short-list of projects selected by the Canal
Subcommittee and Steering Committee for immediate implementation, the potential
Page 5
"I=
sources of funding that will be pursued for each project, and the information that will be
needed to prepare grant applications for each identified funding source.
For each potential project, a list of the grant application requirements that have already
been fulfilled and a list of additional items that will need to be completed before a grant
application can be submitted.
Information on the application deadlines for the larger state and federal grant programs
during 2012 and 2013, providing information to the Canal Subcommittee and Steering
Committee on the scheduling that will be necessary when developing grant application
packages.
) ES7ABLISH ADAPTIVE MA A .PhEN..f.. PROCESS( J OF EFFORT)
The project team will work with the Subcommittee and Steering Committee to identify the steps
the groups will take to periodically assess the effectiveness of their restoration and management
actions, measure progress toward goals, report that progress to stakeholders and funding
entities, and (if and when necessary) redirect efforts in more productive directions
As with Tasks 2 and 3, because of the short timeline associated with Phase 1 of this project, the
objective of this task will be to provide a preliminary description of the adaptive management
process in condensed form. A more comprehensive summary, appropriate for inclusion in a
Keys -wide master plan, will be developed in a future phase of the project if funding becomes
available.
In order to meet the June 30, 2012 deadline for completion of Phase 1, we assume that work on
Task 6 will be conducted expeditiously, in a brief series of Canal Subcommittee meetings, and
completed by mid -May.
Task ro Deliverable -
Technical memorandum summarizing the process used to develop the initial adaptive
management strategy adopted by the Subcommittee and Steering Committee, and a
summary of that strategy.
PRE—PAREPRE-PARE INITIAL CMMP DOCUMENT(— l OF EFFORT)
The purpose of this task is to summarize the results of Tasks 1-6 and make the information
available to stakeholders in the form of a user-friendly document. It will include an appropriate
subset of the information present in the technical memoranda provided as deliverables for those
tasks, along with introductory and summary sections, a table of contents, an executive summary,
and relevant tables, figures, maps and other graphical material developed in Tasks 1 through 6
Because of the short timeline associated with Phase 1 of this project, the initial CMMP document
will be a highly -condensed and preliminary version of a management plan. A more
comprehensive document, appropriate to serve as a Keys -wide master plan, will be developed in
a future phase of the project if funding becomes available.
Task 7 Deliverables:
A management plan document produced by extracting relevant and appropriate
information from the technical memoranda prepared for Tasks 1 through 6. That
information will be augmented with introductory and summary sections, an executive
summary, relevant table and figures, and other graphical information to provide
Page 6
stakeholders and other interested parties with a user-friendly summary of the work
performed under Phase 1 of the project.
A presentation to the Water Quality Steering Committee at the next meeting in July 2012
(actual meeting date TBD) summarizing the information gathered through the study.
The estimated duration for execution of each task of the Phase I CMMP is presented below. It is assumed
that in order to meet the June 30, 2012 deadline for project completion, the project will begin on April 1,
2012.
Task 1. Collate available information and summarize plan objectives
Task 2, Rank Priority Issues
Task 3. Identify Management Goals
Task 4. Identify Priority Sites
Task 5. Develop Short -List of Potential Restoration Projects
Task 6, Establish Adaptive Management Process
Task 7. Prepare Initial CMMP Document
C
0 1 2 3
Months following notice -to -proceed
A time and materials not -to -exceed cost estimate for professional services and expenses to complete the
specified scope of work for a Phase I Canal Management Master Plan is presented in the attached
spreadsheet. The rates are in accordance with the Continuing Contract for On Call Professional
Engineering Services made and entered the 171' day of February 2010 between Monroe County and
AMEC Environment R Infrastructure (AMEC).
Page 7
Monroe County Phase I Canal Management Master Plan
Projected Buglat
Proposed
Task ---Personnel
Rate
Units
Total
standard Rates for Project
Staff I
571.00
x
0
hours =
SO.00
Staff 11
$77.00
x
0
hours .
$0.00
Project
586.00
x
0
hours =
50.00
Senior
5109.00
x
0
hours =
50.00
Principal/Project Manager
SIWA
x
0
hours =
$0.00
Senior Principal/Senior Project Manager
$159.00
x
0
hours .
$0.00
Chief EngineeriSdentist
$194.00
x
a
hours =
$0.00
CADD/Draftsperson 1
$66.00
x
0
hours =
S0.00
Admin H
$52.00
x
0
hours =
50.00
Task 1.1 Background Review
staff 1
$71.00
x
0
hours =
$0.09
Staff 11
577.00
x
6
hours =
5462.00
Project
$06.00
x
0
hours =
$0.00
Senior
$109.00
x
6
hours =
$654.00
Principal/Project Manager
$155.00
x
6
hours w
5930.00
Senior PrincepallSenior Project Manager
SI59.00
x
6
hours w
5954.00
Chief EnginLer/Scienbst
5194.D0
x
0
hours =
$0.00
CADD/Draftsperson 0
$66.00
x
0
hours =
50,00
Admin 11
$52.00
x
0
hours =
30,00
Total
$3,000.00
Task 1.2 Review GIS Canal Database
Staff 1
$71.00
x
0
hours M
SW 11
577.D0
x
0
hours =
50,00
Project
$86.DO
x
0
hours =
SOLD
Senior
5109.00
x
4
hours =
$436.00
Principal/Project Manager
515520
x
2
hours a
5310.00
Senior Prinrilml/Senior Project Manager
$159.00
x
2
hours =
5318.00
Chief Engineer/Scientist
$194.00
x
0
hours =
SOA
CADDIDraftsperson 1
$66.00
x
0
hours =
50,00
Admin 11
552.00
x
0
hours =
50,00
Total
51,064.00
Task C3 Develop Objectives Statement
Staff 1
$71.00
x
0
hours =
50.00
Staff 11
$77.00
x
0
hours =
SUO
Project
566.00
x
0
hours W
SOA
Senior
$109.00
x
0
hours a
SO.DO
PrincoallProject Manage(
5155.00
x
5
hours W
5775.00
Senior Principal/Senior Project Manager
5159.00
x
5
hours a
5795.00
Chief EngineeriScientist
5194.00
x
0
hours a
50.00
CADD/Draftsperson I
566.00
x
0
hours =
$O.DO
Admin 11
$52.00
x
0
hours a
$0.00
Total
51.570.00
Subtotal Task 11:
55,634-00
Task 2 Identify and Rank Priority Management Issues for the
Canals
Staff 1
$71.00
x
0
hours =
50,00
Staff 11
577.00
x
15
hours =
SIA55.00
Project
S86.00
x
0
hours =
SOA
Senior
$109.00
x
32
hours =
$3A68-00
PrinclisslMroject Manager
S155.00
x
39
hours =
$6,045.00
Senior PrincipallSenior Project Manager
S 1%01)
x
19
hours =
$3,021.00
Chief Engineer(Scienlist
5194.00
x
0
hours =
SUO
CADD/Dr2ftsperson 0
$66.00
x
5
hours =
$330.00
Admin 11
$5100
x
2
hours =
$104.00
Total
$14,143.00
Task 3 Establish Management Goals for Each Pdoffty Issue
Staff 1
$71.00
x
0
hours =
$0.00
Staff 11
577.00
x
0
hours =
$0.00
Project
SOG.00
x
0
hours =
$0.00
PoIWDIWMVrOrW� �M&Mj MV-LAS ��wly
Monroe County Phase I Canal Management Master Plan
Projected Buget
Senior
$109.00
x 6
hours =
$654.00
PrincipaYProjecl Manager
Si55.00
x 7
hours w
SI.05.00
Senior PrincipallSenior Project Manager
$$WDO
x 7
hours a
S1,113.00
Chief EngineeriScientisl
S194.00
X 0
hours a
50100
CADD/Draftsperson 1
$66-00
X 0
hours a
50,00
Admin 11
S52.00
X
hours a
S104.00
Total
S2,956.00
Task 4 Identify and Evaluate the Highest Ranked Canal Restoration Projects
Staff 0
$71.00
x 40
hours 0
$2,840.00
Staff 11
S77.00
x 40
hours =
S3,080.00
Project
S86.00
X 0
hours =
$0.00
Senior
S109.00
X 40
hours .
$4,360.00
Princoall1projed Manager
SiWOD
x 51
hours w
$7,905.00
Senior PrincipaUSerror Project Manager
S159.00
x 31
hours w
S4,929,00
Chief Engineer/Scientist
$194-00
X 2
hours w
$388,00
CADD/Draftsperson I
S66-00
x 0
hours w
$528,00
Admin 10
S52.00
X 4
hours =
S200,00
Total
$24,238.00
Task 5 Develop the initial Short List of Retoration Projects
Staff 1
$71.00
x 20
hours
$1.420,00
Staff 11
$77.00
x 20
hours
S11.540AO
Project
S86.00
x 0
hours =
$0.00
Senior
$109-00
x 180
hours
$19,620.00
PrincipallProject Manager
$155.00
x 90
hours =
$13.950,00
Senior PrincipallSer0or Project Manager
$159.00
x 22
hours =
$3.498,00
Chief EngineedScientist
$194.00
x 0
hours
SO.00
CADD/Dtaftsperson 1
$66.00
x 16
hours =
S1,056.00
Admin 11
S52.00
X 9
hours =
S468.00
Total
$41,552.00
Task 6 Establish Adaptive Management Process
Staff 1
S71.00
x 0
hours
$0.00
staff to
$77.00
x a
hours
$0.00
Project
$86.00
x 0
hours
S0.00
Senior
$109.00
x 0
hours
$0.00
Princopal/Project Manager
$165.00
x a
hours
$1,240.DO
Senior Principal/Senior Project Manager
$169.00
x a
hours
S1.272.D0
Chief EngineedScientist
S194.00
x 0
hours
S0.00
CADDIDraftsperson I
S66.00
x a
hours
$0.00
Admin 11
$52.00
x a
hours
S0.00
Total
$2,512-00
Task 7 Prepare Initial CMMP Document
Staff 1
$71.00
x a
hours
Staff 11
$77.00
x a
hours
50,00
Project
$86-00
X a
hours
SD.DD
Senior
$109.00
X 8
hours
S872.00
Principal/Project Manager
$165.00
X 8
hours
S11,240.00
Senior PrincipallSenior Project Manager
$169.00
X 8
hours
S11,272.130
Chief EngineedScientist
$194.00
x 0
hours
$01011
CADD/Draftsperson I
S66.00
x 4
hours
S264.00
Admin 11
S52.00
X 8
hours
S41 6.00
Total
U.064.00
Expenses
G. Morrison air travel
$400.00
x
7 mtg =
52,11N.00
G. Morrison car rental
S45.00
x
7 mtg =
$315.00
G. Morrison lofting
S160.00
x
7 mtg =
S1,120.00
G.MDrfi5on per them (meats)
$36.00
x
7 mtg =
S252.00
Mileage W. Leonard Meeting Attendance
$0.45
x
560 miles =
$249.20
Misc expenses
$164.80
x
I each =
$164-80
Total Expenses
$4,901.00
TOTAL PROJECT BUDGT: