Item C40BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 21, 2012 Division: County Administrator
Bulk Item: Yes Department: Airports
Staff Contact Person/Phone: Pedro Mercado ext. 3173
AGENDA ITEM WORDING: Ratification of Task Order No. 12/14-04 for professional services
with Jacobs Project Management Co. for modifications and renovation of the existing baggage claim /
arrivals facility at the Key West International Airport.
ITEM BACKGROUND: Task order 12/14-04 was approved at the regularly scheduled January 19,
2012 board meeting however, the back-up documents omitted the task order's effective date as well as
the Engineer Project number. The task order is being placed back on the agenda for ratification of the
omitted information.
PREVIOUS RELEVANT BOCC ACTION: Approved PSO 12/14 — 04 on the January agenda,
item C-21 .
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $75,000 BUDGETED: Yes X No
COST TO COUNTY:N/A SOURCE OF FUNDS: FAA 95%/Airport Operating 5%
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: Count Att — OMB/Purchasing Risk Management
Y Y� g g
DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # NC)
Revised 2105
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date . _March 2, 20 2 Task Order No. 12/14-04
Client Project No. 630159-GAKA145 Engineer Project No. E9Y17704 .
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ("Client') and JACOBS PROJECT MANAGEMENT CO.
("Consultant'), dated November 16, 2011 ("Agreement'). The Agreement is incorporated herein and forms an
integral part of this Task Order.
Services Authorized: Arrivals Building Modifications and New Baggage Belt
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and incorporated herein,
which Exhibit A is marked with the above noted Task Order No. and consists of 13 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of $ 127,350.00
N/A Other (Describe):
Schedule
Services may commence on Execution
Services will cease by 365 days
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman
CONSULTANT:
JACOBS Pxoaecr MANAGEMENT
Witness �' [ = J�� Tit10% i,, -JA-t 4 .r3
.�/I,d i7J -t
File: AISTR APS Monroe County
Page I of I
Exhibit A — Scope of Work
Monroe County
Key West International Airport (EYW)
Baggage Claim Modifications
SCOPE OF WORK
Jacobs will provide architectural interiors, structural and MEP engineering contract
docwnents for the renovation of the existing baggage claim / arrival facility at Key West
International Airport. The scope will include the following per the proposed baggage
claim modifications schematic design drawings provided by the client.
• Demolition of the existing exterior wall to accommodate a new baggage claim
carousel.
• Relocate the existing Hertz rental car counter within the existing facility. Relocate
the existing vacant rental car counter within the facility to become the new
baggage claim desk (to accommodate five airlines).
• Remove partial or all of the existing exterior aluminum canopy at the proposed
baggage carousel location.
• Redesign passenger arrival fencing at exterior of facility. Renovate and expand
the existing restrooms within column line EB (see attached URS drawings dated
March 2011 for column line location).
• Remove the existing baggage service counters and provide to the owner.
• Provide new floor finishes within the interior of the baggage claim area as
determined by owner.
• Demolition of the existing janitor closet.
• Demolition of the existing ATM closet.
• Relocate the existing ATM machine.
• Relocate the existing vending machines as determined by owner.
• Relocate or remove the existing food/beverage vendor as determined by owner.
Demolition of the existing baggage storage room.
• Provide new CMU infill at all exterior windows facing airside.
In addition, Jacobs will provide the following general services for this project:
• Management of the project from data collection to the bid opening and award of
the contract
• Coordination with EYW and the FAA/FDOT as required.
• Preparation of minutes of meetings and phone conversations
• Program verification and site investigations
• Preparation of the construction and incorporation of Monroe County's front-end
contract documents
• Preparation of an order of magnitude construction cost estimate.
• Bidding and award assistance.
WORK PHASES
Based on the above description of the scope of work we propose to perform the following
tasks.
ARTICLE A — DATA COLLECTION:
Visit and inspect the site to determine if existing conditions conform to those portrayed
on information provided by the Owner. Take photographs and make written
documentation, sketches, notes or reports to confirm aid record the general conditions of
the existing site. Within this initial phase we will review all applicable code requirements
in detail. Review with owner alternative approaches to design and constriction of the
project; site use and improvements; selection ofmaterials, building systems .and
equipment; potential construction methods; and, if requested, make a. rccommendation
among such alternatives.
A preliminary project description comprised of a narrative discussion of preliminary
material selections, components, assemblies, and systems (including proposed
mechanical, and electrical design elements, components and systems) to be used in the
project.
Provide mechanical and electrical requirements specific to the project.
Coordinate with the Owner to determine the municipal or other jurisdictional agency
coordination is required for the project.
ARTICLE B — DESIGN (DRAWINGS AND SPECIFICATIONS)
Based on the information collected under Article A, the 30%, 90%, and final contract
documents design will be developed for all elements identified in this scope of work.
After written authorization to proceed from Owner and based on the approved Schematic
Design documents and any adjustments in the scope or quality of the project by the
Owner, Jacobs will prepare the Final Contract Documents setting forth in detail the
requirements for the constriction of the Project. During this work please, Jacobs will
prepare required construction documents for Owner's use to secure pennits and for
construction. Jacobs will provide all detailing for the completion of the building's
interiors. This work effort will include interior architectural, civil, plumbing, HVAC and
electrical plans.
Coordinate and incorporate EYW provided contract document/front-end specifications
into the final contract bid documents. (i.e. Notice to Bidders, Invitation to Bidders,
Instruction to Bidders, Bid Proposal, Contact, Contract Articles, General Specifications)
Devclop a construction schedule for use in determining constriction phasing and
duration.
Prepare for and attend two (2) meeting with EYW to discuss project progress and review
the design submittals.
Prepare for and attend one (1) meeting at the Airport to discuss construction phasing with
Airport Staff and Tenants.
Develop detailed construction quantities and cost estimate at the. 30%, 900/0 and at final
contract document design levels.
Develop the following anticipated plans:
• Title Sheet (1)
• General Plan (1)
• General Notes and Abbreviations (1)
• General Phasing and Safety/Operations Plan (1)
• Fire Protection / Alarm Plans (2)
• Foundation Plan (1)
• Schedules and Structural Details (1)
• Typical Sections (1)
• Phunbing Plans (4)
• Building Sections (1)
• Electrical Plan (2)
• Electrical Details (2)
• Mechanical Plans (1)
• Architectural Plans (5)
• Architectural Elevations (4)
• Architectural Details (2)
• BHS Design Details (2)
• Misc. Details 0
Total: 34 Sheets
Copies of the contract documents will be provided to the Owner for review. Signed and
sealed sets for building permitting agencies will be provided to the contractor for
permitting. Once the plans are submitted for permit by the contractor, Jacobs will provide
plan revisions required to address plan review comments.
Coordinate, distribute and print the following copies of the preliminary construction
documents (plans, specifications, and construction cost estimate) for review by the EYW,
FAA, and FDOT:
Preliminary Submission (30%, 90%, Final Contract Documents)
FAA: 2 half size copies of plans and a CD containing the drawings,
specifications, and engineer's estimate for each submission.
FDOT: 2 half size copies of plans; and a CD contianing the drawings,
specifications, and engineer's estimate for the 90% submission only.
EYW: 2 copies of plans (I full size; 1 half size); 2 copies of
specifications; 2 copies of estimate for each submission.
Conduct an in-house QA/QC prior to each submission. The in-house QA/QC check wilt
involve an experienced independent individual, depending on each discipline, to conduct
a comprehensive check on all docuunents to be submitted (e.g. plans, specifications,
estimates). Time will be required for engineers and Cadd technicians/designers to correct
items listed under the in-house QA/QC checks.
Address final comments from 30%, 90% design for final contract documents.
ARTICLE C—ADVERTISING AND BIDDING
Prepare compact discs containing contract plans and specifications for bidding to be
provided to interested bidders.
Prepare an "Invitation to Bid", all forms for advertisement, bid proposals, contract bonds,
labor and DBE requirements and other contract documents needed to solicit public bids
for the construction of the project. The Owner shall be responsible for the cost and
placement of all public advertisements required including all newspapers in which the
advertisement is placed.
Prepare for and attend the Pre -Bid Conference (one (1) day) and Bid Opening (one (1)
day).
Prepare and Respond to Bidders Questions.
Issue necessary Addenda and Directives to Bidders. One (1) addendum is asstuned.
Review the bids received, prepare the final bid tabulation, and make
recommendations/rejcctions of award of the Contract to the Owner.
Prepare conformed contract drawings and specifications.
QUALIFICATIONS / CLARIFICATIONS
The following Qualifications and Clarifications are a part of our scope of work:
• All design requirements from the relocated rental car facility to be
provided upon commencement of the design.
• All design requirements from the airlines regarding the new baggage
counter to be provide upon commencement of the design.
• All existing as built drawings to be provided in electronic (AutoCad)
format and hard copy (printed) fonuat.
■ Design will include interior design & specification of interior materials /
finish boards.
• Jacobs will provide electrical coordination of Voice / Data &
Communications systems for the facility. (Voice / Data & communications
system designs by others.)
• Fire Protection (suppression and fire alarm) design shall be based on
performance specifications. Fire Protection Subcontractor shall provide
complete fire sprinkler piping layout and calculations, sign and sealed, for
permit submittal.
• As -built drawings for the fire suppression and fire alarm systems will be
provided by the owner.
• Hydraulic calculations and design analysis of the existing fire suppression
system is not required due to the minor nature of the system modifications.
• Project will be designed to meet the new 2010 Florida Building Code
requirements.
• Water supply data will be provided by the client. it is assumed the water
supply and sanitary lines are adequate to accommodate the new restroom
loads.
• Water supply information will be provided by the owner.
• It is assumed that the existing HVAC units are to be utilized and are
adequate to accommodate the new heat loads associates with the
renovation.
• Owner to provide operation schedules for all vendorstoperators of the
facility.
• Provide configuration of the proposed new or re -configured pre-
engineered canopy structure. Final design by specialty engineer retained
by the contractor to be approved by the owner prior to construction.
ADDITIONAL SERVICES
Services not included in our scope of work include, but are not limited to, the following:
• Geotechnical engineering.
■ Preparation of renderings and/or marketing brochures.
■ Detailed cost estimating.
• Architect/Engincer construction and /or delegated (special or threshold)
engineer inspections.
■ Attendance and/or presentation to public hearings and/or other meetings
with municipal agencies.
■ Permitting.
• Fees for Municipal and permit agencies.
• LEED Design, Registration and Certification fees.
■ Environmental Engineering.
■ Environmental Graphic (way finding) Design.
• Topographic Survey of the area within the scope of work.
■ SUE (subsurface utility engineering).
■ Off Site Improvements (Design of Facilities outside of the building area
are not included in the Design Fees) Roads —Coordinate any offsite access,
required to be constructed. Coordinate any offsite Traffic signalization/
signing and Traffic markings of existing roadways / driveways as required
for this project. Utilities —Coordinate any offsite Utilities required to be
constructed or relocated.
■ Life Cycle Cost Analysis
■ Other services not described in our scope of work.
■ Construction phase services.
PROJECT SCHEDULE:
The tentative complete project schedule (design and construction) is as follows:
Item
Architecture / Engineering Service Purchase Order
Preliminary Design (30%)
EY W Review Comments
Preliminary Design (90%)
EY W Review Comments
Final Bid Documents
Advertisement
Bid Opening
Start Construction
Finish Construction
Date
02/01/2012
02/24/2012
03/09/2012
03/23/2012
04/06/2012
04/20/2012
05/01/2012
06/01 /2012
07/01/2012
10/19/2012
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Airport: Monroe County
Project: Key West International Airport
Baggage Claim Modifications
FEE SUMMARY
BASIC SERVICES
Hours
Fee DBE AMOUNT
Article A: Data Collection
56
$
6,000
Article B: Design, Speclficatons and Meetings
1,037
$
88,750 S.
Article C: Blciding Phase Services
80
S
8.000
Article D: Pro ect Management
56
S
12.000
IToiai 'uasic Sorvicea 'Lump Sum Fee
1,209
$
114,7S0 $
SPMAL SERVICES
Hours
Fee
Article E: Baggage Handling Systems
82
$
12,600
Total S eclat Services Lump Sum Fee 82 S 12,608 S
TOTAL LUMP SUM PROJECT FEE 1,291 $ 127,350 $
DBE Pamentage 0.00%
I J.pcM rµa,��CC +:l ivip'!%Qtt kY.l N.�y6 > 1—w7�Ct ifta C"F-59. 1 -SDC Y, 1
JACOBS ENGINEERING GROUP
Monroe County
Airport:
Key West International Airport
Project;
Baggage Claim Modifications
Article A: Data Calitcdon
JOB HOUR AND FEE ESTIMATE
WORK ITEaI
Sr. Project
Arehitect
Project
Architect
be.
Structural
Engineer
5r.
I1lechaalcol
Engineer
Engineer
hr. fir I
Electrical
P.ngineer
CADD
Tech
Clerical
TOTAL
1
2
Coardwatc with F.YW
Restarch and review record drawings.
2
2
12
16
2
8
12
" 22
2
6
- 0
0
S ., 110.00
S -
12
12
S 90.00
S I Ago
0
5 130.00
S -
0
S 60.00
S
2
2
6
S 58.00
S 348
12
38
3
Perform site visit for walk through
Survey
TOTALROUR5 -
S6
RATE
$ 130.00
$ 100.00
S l I3.00
---
S . 708
PAYROLL ESTIMATE
S Z080
S 2,200
S -
Task Subeonsuliants
TOTALPAVROLL S
5,708
S
Overhead O.00S6 S
S
Subtuial S
5.703
S
Profit 0% S
S.
Payroll free 7
5,708
Total Subcunsultants
S
Subconsult3uts S
-
Eapenses S
292
Lump Sum Fee Total S
6,000
Task Expenses:
hilleage (120mi{es round trip
S0.555lmi)12
S
131.20
Airfare
S
-
TOTAL FEE S
6,000
Meals and Per Diem
S
50.00
ReproductionAllsc.
S
109.00
Total Expenses
S
292.20
. "'I, e.rt2'_'LCOJnr,I ,'S�--s •a ,.,.r;fA ).'.a L.K. \rs, E+'N F+9 A.. ----, I.X— 2
JACOBS ENGINEERING GROUP
Airport:
Project:
Artkle B; Design, Specifcations and dlectings
Monroe County
Key West Internationai Airport
Baggage Claim Modifications
JOB HOUR AND FEE ESTIMATE
WORK ITEM
Sr. Project
Archileet
Project
-Manager
Sr. Structural
Engineer
Sr. Mtehaalcal
Eu (eecr
Earjacer
Sr. PP /
Electrical
Engineer
CADD Tech
Clerical
TOTAL
1
Develop Technical Specifications
24
8
6
4
8
2
52
2
Set up CARD drawingsiliks
8
a
3
Develop construction schedule and phasing
8
4
2
14
4
Prepare for and attend meeting to discuss
submittals and project progress
16
8
2
4
30
S
Prepare for and attend one (1) meeting to
discuss construction phasing
4
4
6
Structural Analysis and Calculations
to
t0
7
Attend (2) Design Coordination meetings
16
4
20
8
Develop the following plans
a.
Title Sheet (1)
1
2
4
7
It.
General Plan (1)
1
2
8
11
o.
General Notes and Ab6raviations(1)
1
2
4
18
75
d.
General Phasing and Salty Ops (1)
2
2
16
20
e.
Fire Proteetioa /Alarm Plans (2)
12
4
16
f.
Foundation Plan (1)
8
10
is
g.
Schedules and Structural Details (1)
14
20
34
It.
Typical Sections (1)
---
1
2
16
19
i
Plumbing Plans (4)
11
39
28
78
J.
Building sWioas(1)
1
2
16
L9
k.
Electrical Plans (2)
24
8
32
1.
Electrical Detsils(2)
16
4
10
cat.
Mcchanical Plans (1)
2
6
g
n.
Architectural Plaits (3)
8
40
160
20111
o.
Architectural Elevations (4)
4
40
t30
164
it.
ArehitectecturalDetails (2)
4
B
SO
92
q.
DNS Design Details (2)
24
24
9
Coordinate and distribute plans and
specifications (ju :. gun, and final)
6
S
3
4
3
6
2
32
10
QA/QC
24
4
5
2
35
11
Address 30". and 90: design cotmnents rot
final contract does.
g
S
2
1
5
8
1
37
rOTAL IIOUItS
R•1rE
PAYROLL ESTEMATF
129
S 130.00
S 16,770 00
128
S I(Nit
S 12 NW.tN)
63
S 113.W
S t 119.Ott
32
S 11000
5 3.520.W
1291
S 90.U0
S 11,610mo
30
S I3U.W
S 3,70o.W
518
S 60.00
S 3t,U8O.00
8
S 58.00
S 464.00
1037
S 87,263.U0
JACOBS ENGINEERING GROUP
Airport:
Project:
Article B: llrslen.Sutrigcalloas end dleellmel
Monroe County
Key West International Airport
Baggage Claim Modif csifor s
JOB HOUR AND FFE ESTIMATE
Sr. FP/
Sr. Pro)"
Project
I
Sr.Strueturat
Sr—Mcchaaicali
I
Electrical
I
I
WORK rfEill
Architect
Manager
Engineer
Engineer
Engineer i
Engineer
CADDTcth
Clerical
TOTAL
b)iieage (160 miles round trip a S.555/ini)
as S 444.00
Afitcage (30 mitts round trip Q S 5551m7:c
2 S
Printing 3WR atal 90% mitunbsion
Plans- 12 sell Q 5501sd S 600.00
Specifications - 3 seta d S501set) $ 150.00
Mice S 293.00
Total Expenses S 1,481.00
Task Suhconsultants
S
.V1A1..IArr{VLL
a
87,263
O%vFhcad 0.01)%
S
Subtotal
S
87,263
Profit ON.
s
Payroll Fee
S
87,263
Subconsultants
S
Expenses
5
IAV
Gump Sum Fee Total
5
88,750
TOTAL FEE 5 S 750
JACOBS ENGINEERING GROUP
Airport:
Project:
Article Ce Riddin. Ph...c..•..r...
Monroe County
Key West International Airport
Baggage Claim Mocilgcatlons
JOB HOUR AND FEE ESTIMATE
sr.
Sr. FP I
WORK ITEM
Sr. Project
Architect
Project
Architect
Structural
Engineer
Sr. Afeehoakat
Engineer
Liagineer
Electrical
Engineer
CARD
Tech
Clerical
TOTAL
1
Prepare documents for bidding
0
2
Prepare Invitation to Did
3
4
Prepare and attend pte-bid conference
and bid opening
24
m
2
26
4
Prepare and Respond to Bidders
Questions
8
2
10
s
Issue necessary addendum and
directives to bidders (Assume 1)
8
—�
2
to
Review bids received. prepared bid
6
tabulation and make
recominnendation ofawnrd
2
2
4
7
Prepare conformed contract drawings
8
S 130.00
S 6
0
$ 100.00
$-
p
S 113.00
S -S
0
00
1TR
TOTAL HOURS50
ESTIMATE
0
LS7
S 11to
$ 90.0o
S -
S 130.00
S
S 60.00
S -
S 58.00AVROI.L
S 580
Tot Vxnenseu
Printing 30% and 900/. submission
Plans 6 sets ® S50/cot S 600.00
Specifications - 3 sets (a) SSWut) S 150.00
Mileage (30 miles round trip
$0.555/mi) x 2 S
Reproduction/Misc. S 170.00
Total Expenses: S 920.00
TOTAL PAYROLL
S
7,000
Overhead 0.W/d
S
Subtotal
$
7,080
Profit pye
$
Payroll Fee
$
7,p80
Subconsulisuls
S
Expenses
S
920
Lump Sum Fee Total
g$.000
TOTAL FEE S $000
1'1:•_M C,,1tf Cm,Nf'.OSY..O�tflC/M „r 0.bry!•:<Q ' .Si Arse E.Nt'-I RH:.:n F<i ($M 11. •j., s%.'a. 5
JACOBS ENGINEERING GROUP
Airport:
Project.
.a.n.r. n. ear__...---------•
Monroe County
Kay West International Airport
Baggage Claim Modifications
JOB HOUR AND FEE i
Sr.
Sr.
Sr. FPI
Sr.Projrel
ProJed
Structural
Mechanical
Electrical
CARD
WORK irut
Architect
ArchBed
Engineer
Eu Meer
rnziBeer
En into
Tech
CYertral
TOTAL
1
Attend Pre -Bid Meeting
9
3
2
Atkal Su6miu.d Renew Meetings
16
16
3
Projett iianaseurcn4
32
32
— — --
0
56
0
0
0
0
RATE
ATE
S 130.00
S 16300
S 113.0o
S 110.000
S 90"
1130.00
S 6n.00
S 33.00
g
�9240
PAYROLLFAndtArE Is
.
S 9240 I
S -is
-is
-
S
S
TOTALPAVROLL
S
9,240
S
Overhead 0.00%
S
Subtotal
S
9,240
S
Nora OS:
S
1.396
Payroll Fee
5
10.626
Subconsultmts
S
-
rNpenscs
S
1.374
Tn1L Nmemes:
Cost Plus Fee Total
S
12,OW
Renal Car (3 visits @ S651vis0)
5
195
Gas for Car Rental On's1te -
S
10
Lodging (3 visits (D 51201visio
S
360
Alrrara(3visits@S250/visil)
S
750
disc
S
S9
Total Expenses
S
1,374
w.„. ,.am*n.ao., r..o,'•,. -> ^..,u par..c.n.µ�.a .p. iiv e.•r. .,.t...
9
JACOBS ENGINEERING GROUP
JOB HOUR AND FEE I
Airport:
Monroe County
Project; Key West International Airport
Baggage Claim Modllloalions
Artletr Et Baa.,e. sl.wen... C.—.
1
1tiORK1TE61
sptiifications
Specialty
En near
$
Specialty
Ee ter
g
CADD
Tech
Clerical
2
Cost Ellimate
g
tl
3
DtiS Did Rccicw
Submittal Renew ---
IM1131Trip tosxrifycxistingconditions
5
S
4
12
t6
12
0
33
—
5
TOTAL 1IOURS _
49
1L1TE
PAYROLLESTIb1AT£
S 135.00
S 6615
S 129,00
5 4224
S it).OD
S
S t10.00
S .$
S 9D.00
$ 130.00
$ 60.00
S
S 5&00
TOTAL
16
16
to
24
16
62
S 1ogS9
TOTAL PAYROLL
S 10.89
Os ahead 0.009E
5
Tg k Expenses:
Subtotal
S 10.879
6likage(150rni@.51/mix1)
S
Profit 0A
S 1.616
Dtikagc(15o ni @ .511mi x 1)
S
Pay7e11 Fee
S 12.465
hfikage (150mi @ .51/mi a 2)
S
Record Drassialp
100
Subeonndtants
S
Misc.
S
Expen c
S 135
—t600
lump Sum Fee Total
7-1
Tent Expenses
$ 135
— •sIM-1(I]Y.Jfalal— .• P. ..;::.3 , '.— ...... 7