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Item O5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 21, 2012 Division: County Administrator Bulk Item: Yes No _ Department: County Administrator Staff Contact /Phone #: Rhonda Haab 292-4482 AGENDA ITEM WORDING: Approval of Grant Agreement Amendment No. 2 from FL Department of Agriculture and Consumer Services for Grant #ARSO 10 [# changed to 17522]. This includes a modification to the termination date. ITEM BACKGROUND: See below. PREVIOUS RELEVANT BOCC ACTION: On September 15, 1010 the BOCC approved the Grant Agreement for Grant #ARS010. On October 20, 2010 the BOCC approved minor changes to the original Agreement. On February 15, 2012 the BOCC approved Amendment No. 1 with minor revisions. CONTRACT/AGREEMENT CHANGES: The modifications include a no -cost 90 day extension for work to June 30, 2012. STAFF RECOMMENDATIONS: Approval TOTAL COST: S BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: SOURCE OF FUNDS: Grant #ARS010 (now 17522) REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year APPROVED BY: Count f�� Y Att Y � OMB/Purchasing Risk Management DOCUMENTATION: DISPOSITION: Revised T09 Included X Not Required AGENDA ITEM #0 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Fl Dept of Ag/Con Svsc Contract # ARS010-A2 Effective Date: Upon signature Expiration Date: April 30, 2012 Contract Purpose/Description: This amendment provides a 90 day no cost time extension. Contract Manager: Rhonda Haag 4482 CAD M.S. #1 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 03/21/12 Agenda Deadline: 3/6/12 CONTRACT COSTS Total Dollar Value of Contract: $ 2,697,138. Current Year Portion: $ Budgeted? Yes® No ❑ Account Codes: 125-06043-530490-GG_ l 114-530340 Grant: $ $2,679,138.00 _ County Match: $ $300,446.75 In kind services - Estimated Ongoing Costs: $ / ADDITIONAL COSTS ;Not included in dollar value above) � For: (e . maintenance, utilities, janitorial, salaries, etc. CONTRACT RE —VIEW Changes Date Out Date n Needed — Rev' weir Division Director YesO No - � Risk Management Yes[] No(]'' I O.M.B./Purchasing � LL512- Yes[] No[✓ County Attorney .�� i Yes No Comments: �-- (FMB Form Revised 2,27%01 MCP 42 4 ` a4 ADA\\\M H. PUTNAM COMMISSIONER Florida Department of Agriculture and Consumer Services Division of Adminstration Rhonda Haag Sustainabilitv Program Manager Monroe County 1100 Simonton Street, Suite 2-283 Key West, FL 33040 CONTRACT AMENDMENT RE: Amendment of Contract # 17522. Page 1 of 2 Pkue Respond To: Mark Herntanson Office of Energy Florida Department of Agriculture and Consumer Services 600 S. Calhoun St., Suite 251 Tallahassee, FL 32399-I300 This letter, upon execution by both parties and attachment to the original contract shall serve to amend said contract. The contract shall be amended as follows: This letter, upon execution by both parties and attachment to the original contract shall serve to amend said contract. The contract shall be amended as follows: 1. Attachment A-1, Revised Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment A-2, Revised Grant Work Plan, attached hereto and made a part of the Agreement. All references in the Agreement to Attachment A-1, Grant Work Plan, shall hereinafter refer to Attachment A-2, Revised Grant Work Plan. Paragraph 3 is hereby deleted in its entirety and replaced with the following: This Agreement shall begin upon execution by both parties and end no later than June 30. 20121 inclusive. If allowed by USDOE, this Agreement shall be effective upon execution for purposes of reimbursement of allowable costs resulting from obligations incurred and meeting the cost share or match requirements as described in Attachment A, Grant Work Plan. Profit to the Grantcc, or any of its subrecipients, is prohibited by 10 Code of Federal Regulations (CFR) Part 600, This Agreement may be amended to revise Attachment A. Grant Work Plan, if additional funding is made available by the USDOE andior the Florida Legislature. NO OTHER PROVISIONS OF THIS CONTRACT ARE AMENDED OR OTHERWISE ALTERED BV THIS AMENDMENT. ALto 1-800-HELPFLA - - -- DACS 01086 Rev. C1/11 +vww.Fresh-F- Florida.c_om F78'1r da. Florida Department of Agriculture and Consumer Services Division of Adminstration ADAM H. PUTNAM COMMISSIONER CONTRACT AMENDMENT ;dike Gresham — Director of Administration Department of Agriculture and Consumer Services (Date) 1-800- -HE LPFLA DACS-01036 Rev 01/11 Fa. (Signature) (Title) (Company) (Date) Page 2 of 2 MONROE COUNTY ATTORNEY 4PPROVED AS NIIT—ILEENE W, CASSEL ASSISTANT COUNTY ATTORNEY Date —44 leii> www. oresh From Flonda.com ATTACHMENT A-1 FIRST REVISED GRANT WORK PLAN FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 STATE OF FLORIDA GRANT ASSISTANCE PURSUANT TO AMERICAN RECOVERY AND REINVESTMENT ACT UNITED STATES DEPARTMENT OF ENERGY AWARDS A. PROJECT TITLE: Keys Energy Conservation Initiative B. PROJECT LOCATION: Monroe County, Florida C. PROJECT BACKGROUND: Monroe County will implement a comprehensive energy savings project, in partnership with the City of Key West, City of Marathon and Islamorada, Village of Islands, which will include several cross jurisdictional and individual community energy savings activities. The Grantee has identified eight projects to execute a wide assortment of energy savings activities which will benefit 96% of the Keys population. The activities include installation of solar water heaters, energy efficiency outreach and education, retrofitting sports lighting, retrofitting outdoor lighting, development of an Energy Efficiency and Conservation Strategy (EECS), energy audits, purchase of hybrid vehicles and replacement of street lighting poles. Affordable Residential Solar Water Heaters The Grantee, in partnership with Habitat for Humanity (H4H), will install or replace conventional hot water heaters with solar hot water heaters in low to moderate income households. The Grantee will also issue rebates for solar water heaters. This component of the conservation initiative will be coordinated with Keys Energy. Energy Efficiency Educational Video Communication and Outreach The Grantee will facilitate the production of a 15-minute video and radio segment for National Public Radio (NPR) to highlight the Keys Energy Conservation Initiative 2010. The educational and outreach materials will be available on local government websites and television channels. The materials will be disseminated by CD, DVD and email. Additionally, the Grantee will hold 12 educational workshops for commercial and residential energy efficiency measures. Outreach components of this project will increase the number of Green Living and Education (GLEE) Certified Green Business Partnerships by 100%. Retrofit Local Park Ball Field Lighting The Grantee will retrofit lighting in six public parks with new energy efficient light fixtures. The parks include the Clayton Sterling Sports Complex, Dewitt Roberts Softball Field, Rosa Hernandez Softball Field, George Mira Football Field, Nelson English Park and Pepe Hernandez Park. These parks are located in the City of Key West. City of Marathon Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit Phase 1: Greenhouse Gas (GHG) Emissions Inventory — The Grantee will select a consultant to conduct a greenhouse gas emissions inventory for the City of Marathon. A final report will document the results and recommended strategies for implementation. Phase 2: Energy Audits — The Grantee will hire a consultant to conduct community residential and commercial energy audits and an energy audit for City facilities in the City of Marathon. The results of the studies will be made available to residents and the business community. Phase 3: Outdoor Lighting Retrofit — The Grantee will conduct an outdoor lighting retrofit for Sombrero Beach Road street lights and Marathon Community park lights. The contractor will retrofit 250 outdoor lights. Grant Agreement No. ARSO10, Page 1 of 15 ATTACHMENT A -I FIRST REVISED GRANT WORK PLAN EECS Development The Grantee will utilize technical assistance consulting services to assist a team of interdepartmental county staff members with the formulation of an energy efficiency, energy conservation and energy usage strategy. The strategy will identify the means to achieve goals, metrics for measuring progress, timelines for implementation, financing mechanisms and staff assignments. The EECS will ensure sustained benefits of the grant funds beyond the grant period. County Facilities Energy Audit and Retrofit The Grantee will implement energy efficiency measures, based upon audit findings, at four Monroe County facilities, located in Key West, with a total square footage of 197,823 and an annual energy cost of $534,019. An energy audit will allow the Grantee to develop base -line energy use and an in-depth report of quantifiable energy conservation recommendations to determine the most cost effective improvements and to ensure the best possible use of the retrofit funds. The building retrofits will emphasize efficiency and may include retrofit lighting, insulation, heating, ventilation and air-conditioning (HVAC) upgrades, training programs for operation and facility users and monitoring systems. Hybrid Vehicle Purchase The Grantee will reduce GHG emissions by upgrading the County fleet with four hybrid electric vehicles which represents 10% of the administrative fleet. The vehicles will replace four conventional gas -powered vehicles. Replacement of Street Lighting Poles The Grantee will replace interior street lighting, dog park lighting and security lighting in Founders Park and the Administrative & Public Safety Headquarters parking lot located within the park. This work will consist of stripping 90 existing poles, removing current heads, inspecting each post for damage, repairing damage, preparing poles for new solar heads to be installed, adjusting and strengthening mounts, adding mounting brackets and installation of solar heads. In addition, 10 new light poles will be installed at Plantation Hammock Preserve, Plantation Tropical Reserve, Hurricane Monument and Library Parks. The parks to receive retrofits through this component of the project are located in Islamorada, Village of Islands. D. PROJECT OBJECTIVES: • Objective 1: To reduce power consumption within the county by procuring and installing residential solar water heaters in a minimum of 15 low or moderate income households. • Objective 2: To create an educational workshop for commercial and residential energy efficiency measures and a 15-minute video and radio segment to highlight the Keys Energy Conservation Initiative 2010. • Objective 3: To reduce power consumption within the county by procuring and installing energy efficient outdoor sports lighting in six public parks. • Objective 4: To reduce power consumption within the county by conducting a greenhouse gas emissions inventory, energy audits and 250 outdoor lighting retrofits for the City of Marathon. • Objective 5: To reduce fossil fuel emissions in transportation, building, and other applicable public and private sectors by developing and implementing an Energy Efficiency and Conservation Strategy. • Objective 6: To reduce power consumption within the county by implementing energy efficiency measures as recommended by an energy audit of four county facilities. • Objective 7: To reduce GHG and energy consumption within the county by upgrading the county vehicle fleet with hybrid electric vehicles. • Objective S: To reduce the annual power consumption within the county by procuring and installing 100 solar powered light emitting diode (LED) street lighting poles. Grant Agreement No. ARSO10, Page 2 of 15 ATTACHMENT A-1 FIRST REVISED GRANT WORK PLAN E. PROJECT DESCRIPTION: The Grantee has identified eight project(s) that will greatly reduce power consumption therefore reducing utility charges and equipment maintenance fees. The following tasks will be performed in order to meet the project objectives outlined above. Task 1 - Affordable Residential Solar Water Heaters (Objective 1): • Task la: Select a vendor following the procurement procedures outlined in 10 CFR 600, for solar water heater purchase and installation • Task lb: Coordinate with 1-141-1 to establish an eligible homeowner application • Task lc: Select a vendor or vendors, negotiate and execute contract(s) • Task lc: Oversee installation of solar water heaters in minumum of 15 qualified affordable homes • Task Id: Coordinate with Keys Energy to provide solar water heater rebates of $450 each • Task le: Submit a report to the Commission including photographs of the installed solar water heaters, utility bills documenting energy reduction, a list of applicants and invoices from both the manufacturer and the installer Task 2 - Energy Efficiency Educational Video Communication and Outreach (Objective 2): • Task 2a: Execute contract with Environmental Education Foundation • Task 2b: Develop video content • Task 2c: Produce video, upload to county website and provide to local governments for distribution • Task 2d: Produce radio segment for Radio Green Earth show on NPR • Task 2e: Coordinate educational outreach technical assistance workshops for businesses and residents • Task 2f: Increase the number of GLEE Certified Green Business partnerships by 100% • Task 2g: Submit a copy of all educational materials and video to the Commission documenting the energy efficiency conservation impacts of the project Task 3 - Retrofit Local Park Ball Field Lighting (Objective 3): • Task 3a: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install ballpark lighting • Task 3b: Oversee installation of ballpark lights in six public parks • Task 3c: Submit a report to the Commission including photographs of the installed lighting, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer Task 4 - Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit (Objective 4): • Task 4a Select a vendor following the procurement procedures outlined in 10 CFR 600, 1) a greenhouse gas emissions inventory, 2) a community energy audit and 3) city energy audits • Task 4b: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install outdoor lighting • Task 4c: Define scope of work to identify audit needs • Task 4d: Conduct site inspections • Task 4e: Complete data gathering and analysis for completion of 600 audits • Task 4f: Oversee installation of 250 outdoor lights • Task 4g: An audit report will be created to establish baseline emissions inventory for a base year and for a forecast year to identify emissions reduction targets for the forecast year and identify recommended actions, policies and measures • Task 4h: Submit the final audit report to the Commission and photographs of the installed lighting, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer Task 5 - EECS Development (Objective 5): • Task 5a: The Grantee will develop a scope of work for the EECS • Task 5b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for a technical assistance consultant to assist with plan development and data • Task 5c: Develop EECS for county facilities and operations including energy efficiency, energy conservation and energy usage goals • Task 5d: Provide the Commission with an electronic copy of the EECS. Grant Agreement No. ARSO10, Page 3 of 15 ATTACHMENT A-1 FIRST REVISED GRANT WORK PLAN Task 6 — County Facilities Energy Audit and Retrofit (Objective 6): • Task 6a: Select a vendor following the procurement procedures outlined in 10 CFR 600, for an engineering firm to conduct Grade Energy Audits for four county facilities located in Key West • Task 6b: Create a scope of work and construction bid documents based on energy audit findings • Task 6c: Implementation and installation of energy efficiency measures as approved by the Commission and recommended in the audit report • Task 6d: Submit a report to the Commission including the audit report, photographs of the installed systems, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer Task 7 - Hybrid Vehicle Purchase (Objective 7): • Task 7a: Prepare purchase order for four hybrid vehicles (and manuals) following the procurement procedures outlined in 10 CFR 600. • Task 7b: Finalize purchase of vehicles • Task 7c: Paint and/or decal vehicles to increase awareness of alternative fuel vehicles • Task 7d: Conduct a training workshop for drivers and maintenance staff • Task 7e: Submit a report to the Commission including photographs of the hybrid vehicles, records of savings and invoices Task 8 - Replacement of Street Lighting Poles (Objective 8): • Task 8a: Identify and designate locations for new light poles • Task 8b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for electricians to retrofit 90 existing poles • Task 8c: Obtain quotes or advertise for the purchase of 100 solar powered light fixtures • Task 8d: Identify existing underground utilities and mark sites for new poles • Task 8e: Award contract and purchase order for 100 fixtures • Task 8f: Installation of new light poles • Task 8g: Submit a report to the Commission including photographs of the installed street lighting poles, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer F. PROJECT MILESTONES/DELIVERABLES/OUTPUTS: The tables below identify the month of the project each task will start and be accomplished for all eight components of the Keys Energy Conservation Initiative. 1. Affordable Residential Solar Water Heaters No. Task/Activity Description Deliverables/ Outputs Start Deadline Month Month 1 Select a vendor(s) following the Submit RFP to Commission procurement procedures outlined in 10 CFR 600, for solar water Month 5 Month 12 heater purchase and installation 2 Develop application for eligible Submit application to Commission homeowners Month 6 Month 12 3 Oversee installation of solar water Contract(s) executed for installation and heaters in minimum of 15 homes materials purchased. Copies of invoices Month 6 Month 16 sent to the Commission 4 Coordinate rebates with Keys Use rebates to increase # solar heaters to Energy be installed Month 10 Month 16 5 Final Report Submit a report including photographs of the installed water heaters, utility bills Month 18 Month 18 and invoices Grant Agreement No. ARSO10, Page 4 of 15 ATTACHMENT A-1 FIRST REVISED GRANT WORK PLAN 2. Energy Efficiency Educational Video Communication and Outreach No. Task/Activity Description Deliverables/ Outputs Deadline Month Month 1 Execute contract with Contract approved an signed by Board of Environmental Education County Commissioners Month 5 Month 6 Foundation 2 Develop content and produce Submit outline of content to Commission energy educational video and place on County website Month 7 Month 9 3 Produce radio segment Radio segment broadcasted on NPR Month 10 Month 12 4 Coordinate 12 technical Training workshops and public assistance workshops for business educations sessions complete, a list of and residents attendees and evaluations forms provided Month 10 Month 16 to the Commission 5 Final Report Submit a report including educational Month -18 materials created with funds Month 18 19 3. Retrofit Local Park Ball Field Lighting No. Task/Activity Description Deliverables/ Outputs Start Deadline Month Month 1 Solicit RFP for ballpark lighting Contractor selected for installation of lighting Month 1 Month 6 2 Oversee installation of ballpark Lighting installed in six public parks lights Month 6 Month 11 3 Final Report Submit a report including photographs of the light retrofit, utility bills and invoices Month 11 Month 13 4. Greenhouse Gas Emissions Inventory. Ener¢v Audits and Outdoor Liahtina Retrofit No. Task/Activity Description Deliverables! Outputs Start Deadline Month Month 1 Select a vendor following the Submit RFP to Commission procurement procedures outlined in 10 CFR 600, 1) a greenhouse gas Month 1 Month 4 emissions inventory, 2) a community energy audit and 3 city energy audits 2 Select a vendor following the Submit RFP to Commission procurement procedures outlined in 10 CFR 600, for outdoor lighting Month 2 Month 4 installation 3 Sign contract with consultants Consultants selected to conduct GHG inventory, community energy Month 4 Month 5 audit and city energy audit 4 Define scope of work and identify audit Submit scope of work to needs Commission Month 5 Month 8 5 Site inspections, measurements and Consultant will draft final report for data analysis Cit a roval Month 8 Month 14 6 Oversee installation of outdoor li tin 250 outdoor lights installed Month 10 Month 14 l Report Final audit reports submitted to Month 4-6 777� Commission Month 15 19 Grant Agreement No. ARSO10, Page 5 of 15 ATTACHMENT A-1 FIRST REVISED GRANT WORK PLAN 5. EECS Development No. Task/Activity Description Deliverables/ Outputs Start Deadline Month Month 1 Develop scope of work for EECS Scope of work complete Month 1 Month 3 2 Select a vendor following the Consultant assisted with plan procurement procedures outlined in 10 development and data gathering CFR 600, for a technical assistance Month 6 Month 6 consultant to assist with plan development and data 3 Develop EECS for county facilities and EECS adopted by Board of County operations including energy efficiency, Commissioners energy conservation and energy usage Month 7 Month 16 goals 4 Final Report Final EECS submitted to Month Month Commission Month 18 6. County Facilities Energy Audit and Retrofit No. Task/Activity Description Deliverables! Outputs Start Deadline Month Month 1 Select a vendor following the Agreement signed and approve by procurement procedures outlined in 10 Board of County Commissioners CFR 600, for an engineering firm to Month 2 Month 2 conduct Grade Energy Audits for four county facilities located in Key West 2 Conduct energy audit Detailed investment grade audit submitted to Count Month 3 Month 4 3 Define scope of work for retrofits as Submit scope of work to recommended in energyaudit Commission Month 6 Month 7 4 Execute contract for facility retrofits Board of County Commissioners approval and execution Month 8 Month 9 5 Complete installation of energy Installation documentation complete efficient retrofits Month 9 Month 18 6 Complete measurement and Energy saving calculations verification documented Month 17 Month 18 7 Final Report Submit a final report to include evidence of energy savings as a Month Month 4-8 result of the energyaudit 4-919 — 19 — 7. Hybrid Vehicle Purchase No. Task/Activity Description Deliverables/ Outputs Start Deadline Month Month 1 Prepare purchase order for five Vehicles ordered hybrid vehicles following the procurement procedures outlined Month 6 Month 6 in 10 CFR 600. 2 Finalize purchase of vehicles and Vehicles arrive arrival Month 8 Month 8 3 Paint and decal vehicles Vehicles painted and decaled to increase awareness of alternative fuel vehicles Month 9 Month 9 4 Conduct a training workshop for Workshops and training completed drivers and maintenance staff Month 10 Month 11 5 Final Report Submit a report to the Commission including photographs of the hybrid Month 12 Month 12 vehicles, records of savings and invoices Grant Agreement No. ARS010, Page 6 of 15 ATTACHMENT A-1 FIRST REVISED GRANT WORK PLAN 8. Replacement of Street Liehtinu Poles No. Task/Activity Description Deliverables/ Outputs Start Deadline Month Month 1 Select a vendor following the Electrician selected procurement procedures outlined in 10 CFR 600, for electricians to Month 1 Month 6 retrofit 90 existing poles 2 Obtain quotes for the purchase of Solar light fixtures purchased solar powered light fixtures Month 4 Month 6 3 Identify existing underground Sites prepared for installation utilities and mark sites for new Month 6 Month 7 poles 4 Installation of new light poles Light poles installed Month 6 Month 10 5 Final Report Submit a report to the Commission including photographs of the installed Month street lighting poles, utility bills and Month 10 1416 invoices G. PROJECT BUDGET: The budget below summarizes the project by Funding Category. All dollar amounts are rounded to the nearest whole dollar value. Cost Share: Matching Funds and Funding Category Grant Funds Other In -Kind Contributions Funding Source of Funds 1. Salaries Monroe County, Habitat for Humanity, OF/GITF, City of Key West GR, City of $103,584.00 $267,745.00 Marathon GR, UF, Islamorada GR 2. Fringe Benefits Monroe County, UF, City of Key West GR, $30,759.00 $71,821.00 Islamorada GR 3. Travel (if authorized) $0.00 $7,549.00 Monroe Count 4. Supplies/Other Expenses Monroe County, Habitat for Humanity, Green Living and Energy Education Inc, City of Key $8,125.00 $72,413.00 West GR, Islamorada GR 5. Equipment $111,875.00 $0.00 Keys Energy Services, Federal Tax Credit 6. Contractual Services Monroe County, Environmental Education Foundation, KEYS Energy, City of Marathon $2,424,795.00 $146,757.00 GR, Cameron -Cole LLC 7. Indirect (not authorized) $0.00 $0.00 N/A Total Project Budget $2,679,138.00 $566,285.00 Total Project Cost 1 $3,245,423.00 = Grants Funds + Cost Share Cost Share Percentage L 17.4% = Cost Share / Total Project Cost Grant Agreement No. ARSO10, Page 7 of 15 ATTACHMENT A-1 FIRST REVISED GRANT WORK PLAN H. TOTAL BUDGET BY TASK: The project budget below summarizes the project by Project Task. Project Tasks correspond to the "Project Descrition" section. All dollar amounts are rounded to the nearest whole dollar value. Cost Share: Matching Funds and Project Task Grant Funds Other In -Kind Contributions Matching. Source Funds 1 Complete Residential Solar Monroe County, Habitat for Humanity Water Heater $130,000.00 $16,649.24 2 Complete Energy Education OF/GITF, Monroe County, Green Living and Outreach and Energy Education, Inc, $30,000.00 $105,661.00 Environmental Education Foundation 3 Complete Ball Park Light City of Key West, KEY Energy Retrofit $744,790.00 $113,985.42 4 Complete GHG Inventory, City of Marathon Audit and Lighting $400,000.00 $110,971.04 5 Complete EECS $20,000.00 $96,364.48 UF, Monroe County, Cameron -Cole LLC 6 Complete County Facilities Monroe County Audit and Retrofit $700,000.00 $69,400.03 7 Complete Purchase of Hybrid Monroe County Vehicles $120,000.00 $4,781.00 8 Complete Solar Park Lighting $400,000.00 $40,881.52 Islamorada 9 Ongoing Project Admin and Monroe County Reporting $134,348.00 $7,591.00 Totals: $2,679,138.00 $566,285.00 Total Project Cost: $3,245,423.00 = Grant Funds + Cost Share Grant Agreement No. ARSO10, Page 8 of 15 ATTACHMENT A -I FIRST REVISED GRANT WORK PLAN I. BUDGET DETAIL: Using the definitions provided below, the detailed, line -item budget clarifies the Budget Summary shown in Section G. Budget Category Sub -Totals have been rounded to the nearest whole dollar value. Up to 10% of grant funds may be used for administrative costs, excluding the cost of meeting reporting requirements of the program. Administrative costs are defined as: allowable, reasonable, and allocable Direct and Indirect costs related to overall management of the awarded grant (including travel). For each budget line -item, the appropriate column identifies if the cost is: 1) Grant or Match, 2) a Direct cost used to calculate Indirect Costs (if approved) and 3) whether the cost is Administrative in nature. A description of what is required for each budget category is as follows: 1. Salaries - Identify the persons to be compensated for work on this project by name (if known), position, and title. Show the hourly cost and total hours to be charged for each person or position. Divide annual salaries by 2080 hours and nine month academic salaries by 1560 hours, to find the hourly rate. 2. Fringe Benefits - Multiply the rate by the total salaries to which fringe benefits apply. If the rate is variable, explain and show calculations. 3. Travel - List trips by their purpose and/or destination. Indicate the number of days for each trip. The Commission will only reimburse for travel at the appropriate State of Florida rate (Section 112.061, Florida Statutes), using the forms referenced in Attachment B, Payment Request Summary Form. Be prepared to provide the Commission with details on costs utilized to calculate the "Amount Budgeted" for each trip. 4. Supplies & Other Expenses - List expendable supplies by category description, unit costs and quantity. List other expenses not included in any of the above categories. Examples would be printing, copying, postage, communications, etc. Non -expendable equipment valued at less than $1,000 may be listed also. Include only expenses directly related to the project, not expenses of a general nature. For Match only, list costs related to donated real property such as land (not to exceed the fair market value of the property). 5. Equipment - List non -expendable personal property/equipment valued at $1,000 or more by description, unit cost, and quantity. Computers and data-processing equipment should be described in detail. 6. Contractual Services - Subcontractors should provide the same information required by this budget table, with the following exceptions: (a) when professional services are provided at a pre-existing approved rate or fee shown on the budget; or (b) the subcontract is to be obtained competitively. For either (a) or (b), show an estimated maximum amount. 7. Indirect Costs/Rate — Indirect Costs are not authorized. 8. 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N 00 It M lh v1 6H O M V1 V1 n 00 V1 bD rr N r o w �0es00 rl- en f U604N � a o ao O 7 N � kn N J. ayr SH 0 U O F a b Q: y O � •O � O � a 40 O o, U C CL C CC in. •C 00 ^ N M 14 -/ ,O r-� T BACKUP AMENDMENT NO. 1 APPROVED AT FEBRUARY 15, 2012 BOCC DANNY L. KOLH�CUIT COURT CLERK OF THE DATE: February 24, 2012 TO: Roman Gastesi County Administrator ATT: Rhonda Huag FROM: Pamela G. Hanc4C. At the February 15, 2012, Board of County Commissioner's meeting the Board granted approval and authorized execution of Item P2 Grant Agreem es for Grantent eARS010 ((# changed ndment No- I with the PP Florida Department of Agriculture and Consumer viousl approved grant. 17522). This includes minor modifications to a previously pP Enclosed is a fully -executed duplicate origin e boneOfficmentioned for your handling. Should you have any questions, please feel free to contact my cc: County Attorney w/o document Finance File OUNTY OOMONROE KEY WEST rLOR10A 33DQ (305)2944641 February 27, 2012 Rhonda Haag Project Coordinator 1100 Simonton Street, Room 2-283 Key West, FL 33040 305-292-4482 305-292-4515 (FAX) haaa rhonda@m nroecounty-fl.� (e-mail) Mr. Mark Hermanson, Governmental Operations Consultant Florida Energy Office Florida Department of Agriculture & Consumer Services 600 South Calhoun Street, Suite 251 Tallahassee, FL 32399-0001 mark hermansonAffeshfromflOrida Com Re: Energy Grant Agreement 17522 Dear Mr, Hermanson, 0 BOARD OF COUNTY COMMISSIONERS Heather Carruthers, District 3 Mayor David Rice, District 4 Kim Wigington, District 1 George Neugent, District 2 Sylvia Murphy, District 5 Please find attached an authorized executed original of of Amendment No. have any questions. Thank u. Sincer I Rhonda,Haag Project Coordinator Cc: City of Marathon Village of Islamorada City of Key West Monroe County Please advise if you OFFICE OF ENERGY j }` THE HOLLAND BUILDING, SUITE 251 (85W 48,-3800 F 000 SOUTH CALHOUN STREET (85W 922.9701 FAX TALLAHASSEE, FLORIDA 32399-0001 FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES COMMISSIONER ADAM H. PUTNAM January 5, 2012 The Honorable Silvia Murphy County Mavor Monroe County Board of County Commissioners 1100 Simonton Street Key, West, Florida 33040-3110 RE: Agreement # 17522 (ARS010) Dear Mayor Murphy: Enclosed with this letter is Amendment #1 for Grant Agreement 17522 (formerlyARS010) between the Monroe County Board of County Commissioners and the Florida Department of Agriculture and Consumer Services (FDACS). Please obtain the appropriate signatures on the (3) copies, and return two of them within seven days to the Office of Energy. When the amendment has been signed, retain a copy of the final document for vour files and mail the other two (2) originals back to the Office of Energy. If you have any questions about the agreement, or will require additional time to obtain signatures, please call Mr. Mark Hermanson at (850) 487-3800. Sincerely, Alexander Mack, Program Administrator Office of Energy ENCLOSURES �M/ Fresh C P P -a. Florida viww.Freshrromricnaa.:am N Florida DeparAnt of Agriculture and Consumer Se es Division of Adminstration H. PUTNAM CONTRACT AMENDMENT COMMISSIONER November 28, 2011 The Honorable Silvia Murphy County Mayor 1100 Simonton Street Key West, FI 33040-3110 RE: Amendment of Contract # 17522 dated 11/09/10. Page 1 of 2 FDACS CONTRACT # -0 17522 Please Respond To: Mark Hermanson, Grant Manager Office of Energy Department of Agriculture and Consumer Services 600 S. Calhoun Street, Suite 251 Tallahassee, Fl 32399 This letter, upon execution by both parties and attachment to the original contract shall serve to amend said contract. The contract shall be amended as follows: 1. Pursuant to Chapter 2011-142, Laws of Florida, effective July 1, 2011, all references in the Agreement to the "State of Florida, Executive Office of the Governor, Florida Energy and Climate Commission" and the "Commission" shall be replaced with the "Florida Department of Agriculture and Consumer Services" and the "Department" respectively. 2. The Agreement number is changed from ARSO10 to 17522. 3. Paragraph 4A is hereby deleted in its entirety and replaced with the following: The Grantee shall be eligible for reimbursement of allowable costs resulting from obligations incurred during the term of this Agreement. The Department shall reimburse the Grantee for allowable costs on a not more frequently than monthly cost reimbursement basis in an amount not to exceed $2,679,138.00 after receipt and approval by the Department's Grant Manager of satisfactory reports and documentation as required in this Agreement. The parties agree that the Grantee is responsible for providing a minimum match of $566,285.00 toward the project described in Attachment A, Grant Work Plan as amended. All cost sharing or match shall meet any applicable federal requirements. 4. Paragraph 23 is hereby deleted in its entirety and replaced with the following: 23. The Department's Grant Manager for this Agreement is identified below. Department Grant Manager: Mark Hermanson Florida Department of Agriculture and Consumer Services Office of Energy 600 South Calhoun Street, Suite 251 Tallahassee, FL 32399-0001 - 0ACS-01086 Rev 01/11 FOUR. rvvwv.Freshi ri mFlonda ccom Florida DeparJnt of Agriculture and Consumer Se es Division of Adminstration ADAM N. PUTNAM CONTRACT AMENDMENT COMMISSIONER Telephone No.: 850-487-3800 Fax No.: 850-922-9701 E-mail Address: mark.hermanson@freshfromflorida.com freshfromflorida.com 5. Paragraph 24 is hereby deleted in its entirety and replaced with the following: 24. The Grantee's Representative for this Agreement is identified below. Rhonda Haag Monroe County Board of County Commissioners Project Coordinator 1100 Simonton Street Key West, FL 33040-3110 Telephone No.: 305-292-4482 Fax No.: 305-292-4515 E-mail Address: Haag-Rhonda@monroecounty-fl.gov Grantee D-U-N-S Grantee CCR Registration Expiration Date: 4/20/2012 073876757 Page 2 of 2 6. Attachment A, Grant Work Plan is hereby deleted in its entirety and replaced with Attachment A-1, Revised Grant Work Plan attached hereto and made a part of the agreement. All references in the agreement to Attachment A. Grant Work Plan shall hereinafter refer to Attachment A-1, Revised Grant Work Plan. 7. Attachment D, Special Audit Requirements is hereby deleted in its entirety and replaced with Attachment D-1, attached hereto and made a part of the Agreement. All references in the Agreement to Attachment D shall hereinafter refer to Attachment D-1. NO OTHER PROVISIONS OF THIS CONTRACT ARE AMENDED OR OTHERWISE ALTERED BY THIS AMENDMENT. Mike Gresham (Sign tore) Director of Administration Mayor Pro Tem Kim Wigington Department of Agriculture r� ,'w (Title) an o umer Services ,i Monroe County Board of County (Company)Commissioners 3 02/15/2012 pPRaVEO AS TO�ORM: �t CLERlt NATILEENE W. CASSEL DEF" CLEPV ASSISTANT COUNTY ATTORNEY Data / s4 r - 2 1-800-HELPFLA www.FreshFromFlonda.com DACS-01086 Rev. 01111 ftsh ATTACHMENT A-1 REVISED GRANT WORK PLAN GRANT AGREEMENT NO.17522 (ARS010) STATE OF ]FLORIDA GRANT ASSISTANCE PURSUANT TO AMERICAN RECOVERY AND REINVESTMENT ACT UNITED STATES DEPARTMENT OF ENERGY AWARDS A. PROJECT TITLE: Keys Energy Conservation Initiative B. PROJECT LOCATION: Monroe County, Florida C. PROJECT BACKGROUND: Monroe County will implement a comprehensive energy savings project, in partnership with the City of Key West, City of Marathon and Islamorada, Village of Islands, which will include several cross jurisdictional and individual community energy savings activities. The Grantee has identified eight projects to execute a wide assortment of energy savings activities which will benefit 96% of the Keys population. The activities include installation of solar water heaters, energy efficiency outreach and education, retrofitting sports lighting, retrofitting outdoor lighting, development of an Energy Efficiency and Conservation Strategy (SECS), energy audits, purchase of hybrid vehicles and replacement of street lighting poles. Affordable Residential Solar Water Heaters The Grantee, in partnership with Habitat for Humanity (H4H), will install or replace conventional hot water heaters with solar hot water heaters in low to moderate income households. The Grantee will also issue rebates for solar water heaters. This component of the conservation initiative will be coordinated with Keys Energy Services. Energy Efficiency Educational Video Communication and Outreach The Grantee will facilitate the production of a 15-minute video and radio segment for National Public Radio (NPR) to highlight the Keys Energy Conservation Initiative 2010. The educational and outreach materials will be available on local government websites and television channels. The materials will be disseminated by CD, DVD and email. Additionally, the Grantee will hold 12 educational workshops for commercial and residential energy efficiency measures. Outreach components of this project will increase the number of Green Living and Education (GLEE) Certified Green Business Partnerships by 100%. Retrofit Local Park Ball Field Lighting The Grantee will retrofit lighting in six public parks with new energy efficient light fixtures. The parks include the Clayton Sterling Sports Complex, Dewitt Roberts Softball Field, Rosa Hernandez Softball Field, George Mira Football Field, Nelson English Park and Pepe Hernandez Park. These parks are located in the City of Key West. Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit Phase 1: Greenhouse Gas (GHG) Emissions Inventory — The Grantee will select a consultant to conduct a greenhouse gas emissions inventory for the City of Marathon. A final report will document the results and recommended strategies for implementation. Phase 2: Energy Audits - The Grantee will hire a consultant to conduct community residential and commercial energy audits, with an outreach program, and an energy audit for City facilities in the City of Marathon. The results of the studies will be made available to residents and the business community. Phase 3: Outdoor Lighting Retrofit — The Grantee will conduct an outdoor lighting retrofit for Sombrero Beach Road street lights and Marathon Community park lights. The contractor will retrofit 250 outdoor lights. EECS Development Grant Agreement No. ARS010, Page 1 of 15 J11 � ATTACHMENT A-1 REVISED GRANT WORK PLAN The Grantee will utilize technical assistance consulting services to assist a team of interdepartmental county staff members with the formulation of an energy efficiency, energy conservation and energy usage strategy. The strategy will identify the means to achieve goals, metrics for measuring progress, timelines for implementation, financing mechanisms and staff assignments. The EECS will ensure sustained benefits of the grant funds beyond the grant period. County Facilities Energy Audit and Retrofit The Grantee will implement energy efficiency measures, based upon audit findings, at four Monroe County facilities, located in Key West, with a total square footage of 197,823 and an annual energy cost of S534,019. An energy audit will allow the Grantee to develop base -line energy use and an in-depth report of quantifiable energy conservation recommendations to determine the most cost effective improvements and to ensure the best possible use of the retrofit funds. The building retrofits will emphasize efficiency and may include retrofit lighting, insulation, heating, ventilation and air-conditioning (HVAC) upgrades, training programs for operation and facility users and monitoring systems. Hybrid Vehicle Purchase The Grantee will reduce GHG emissions by upgrading the County fleet with four hybrid electric vehicles which represents 10% of the administrative fleet. The vehicles will replace four conventional gas -powered vehicles. Replacement of Street Lighting Poles The Grantee will replace exterior street lighting, dog park lighting and security lighting in Founders Park and the Administrative & Public Safety Headquarters parking lot located within the park. This work will consist of stripping 90 existing poles, removing current heads, inspecting each post for damage, repairing damage, preparing poles for new solar heads to be installed, adjusting and strengthening mounts, adding mounting brackets and installation of solar heads. In addition, 10 new solar light poles will be installed at Plantation Hammock Preserve, Plantation Tropical Reserve, Hurricane Monument and Library Parks. The parks to receive retrofits through this component of the project are located in Islamorada, Village of Islands. D. PROJECT OBJECTIVES: • Objective 1: To reduce power consumption within the county by procuring and installing residential solar water heaters in a minimum of 15 low or moderate income households. • Objective 2: To create an educational workshop for commercial and residential energy efficiency measures and a 15-minute video and radio segment to highlight the Keys Energy Conservation Initiative 2010. • Objective 3: To reduce power consumption within the county by procuring and installing energy efficient outdoor sports lighting in six public parks. • Objective 4: To reduce power consumption within the county by conducting a greenhouse gas emissions inventory, energy audits and 250 outdoor lighting retrofits for the City of Marathon. • Objective S: To reduce fossil fuel emissions in transportation, building, and other applicable public and private sectors by developing and implementing an Energy Efficiency and Conservation Strategy. • Objective 6: To reduce power consumption within the county by implementing energy efficiency measures as recommended by an energy audit of four county facilities. • Objective 7: To reduce GHG and energy consumption within the county by upgrading the county vehicle fleet with hybrid electric vehicles. • Objective 8: To reduce the annual power consumption within the county by procuring and installing 100 solar powered light emitting diode (LED) street lighting poles. Grant Agreement No. ARSO10, Page 2 of 15 ATTACHMENT A-1 REVISED GRANT WORK PLAN E. PROJECT DESCRIPTION: The Grantee has identified eight project(s) that will greatly reduce power consumption therefore reducing utility charges and equipment maintenance fees. The following tasks will be performed in order to meet the project objectives outlined above. Task I - Affordable Residential Solar Water Heaters (Objective 1): • Task la: Select a vendor(s) following the procurement procedures outlined in 10 CFR 600, for solar water heater purchase and installation • Task lb: Enter into a Memorandum of Understanding (MOU) and coordinate with H4H to establish an eligible homeowner application • Task le: Select a vendor(s), negotiate and execute contract(s) • Task lc: Oversee installation of solar water heaters in minimum of 15 qualified affordable homes • Task I d: Coordinate with Keys Energy Services to provide solar water heater rebates of $450 each • Task le: Submit a report to the Department including photographs of the installed solar water heaters, utility bills documenting energy reduction, a list of applicants and invoices from both the manufacturer and the installer Task 2 - Energy Efficiency Educational Video Communication and Outreach (Objective 2): • Task 2s: Execute contract with Environmental Education Foundation • Task 2b: Develop video content • Task 2c: Produce video, upload to county website and provide to local governments for distribution • Task 2d: Produce radio segment for Radio Green Earth show on NPR • Task 2e: Coordinate educational outreach technical assistance workshops for businesses and residents • Task 2f: Increase the number of GLEE Certified Green Business partnerships by 100% • Task 2g: Submit a copy of all educational materials and video to the Department documenting the energy efficiency conservation impacts of the project Task 3 - Retrofit Local Park Ball Field Lighting (Objective 3): • Task 3a: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install ballpark lighting • Task 3b: Oversee installation of ballpark lights in six public parks • Task 3c: Submit a report to the Department including photographs of the installed lighting, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer Task 4 - Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit (Objective 4): • Task 4a Select a vendor following the procurement procedures outlined in 10 CFR 600, 1) a greenhouse gas emissions inventory, 2) a community energy audit and 3) city energy audits • Task 4b: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install outdoor lighting • Task 4c: Define scope of work to identify audit needs • Task 4d: Conduct site inspections • Task 4e: Complete data gathering and analysis for completion of 100 audits. • Task 4f: Outreach program aimed to reach approximately 10,000 residents including, but not limited to: a rebate rewards program to incentive audit participation, direct mail through the Florida Keys Electric Cooperative utility statements (7600 residents), materials distributed at City's `Birthday Celebration' (approximately 250 attendees), presentations at two schools (450 students), use of the City's website and newspaper advertisements. • Task 4g: Oversee installation of'_50 outdoor lights • Task 4h: An audit report will be created to establish baseline emissions inventory for a base year and for a forecast year to identify emissions reduction targets for the forecast year and identify recommended actions. policies and measures • Task 41: Submit the final audit report to the Department and photographs of the installed lighting, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer Task 5 - EECS Development (Objective 5): • Task 5a: The Grantee will develop a scope of work for the EECS Grant Agreement No. ARSO10, Page 3 of 15 ATTACHMENT A-1 REVISED GRANT WORK PLAN • Task 5b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for a technical assistance consultant to assist with plan development and data • Task 5e: Develop EECS for county facilities and operations including energy efficiency, energy conservation and energy usage goals • Task 5d: Provide the Department with an electronic copy of the EECS. Task 6 — County Facilities Energy Audit and Retrofit (Objective 6): • Task 6a: Select a vendor following the procurement procedures outlined in 10 CFR 600, for an engineering firm to conduct Grade Energy Audits for four county facilities located in Key West • Task 6b: Create a scope of work and construction bid documents based on energy audit findings • Task 6c: Implementation and installation of energy efficiency measures as approved by the Department and recommended in the audit report • Task 6d: Subunit a report to the Department including the audit report, photographs of the installed systems, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer Task 7 - Hybrid Vehicle Purchase (Objective 7): • Task 7a: Prepare purchase order for four hybrid vehicles (and manuals) following the procurement procedures outlined in 10 CFR 600. • Task 7b: Finalize purchase of vehicles • Task 7e: Paint and/or decal vehicles to increase awareness of alternative fuel vehicles • Task 7d: Conduct a training workshop for drivers and maintenance staff • Task 7e: Properly dispose of gas powered vehicles replaced by the new fuel efficient models • Task 7f: Submit a report to the Department including photographs of the hybrid vehicles, records of savings and invoices Task 8 - Replacement of Street Lighting Poles (Objective 8): • Task 8a: Identify and designate locations for new light poles • Task 8b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for electricians to retrofit 90 existing poles and install 10 additional poles • Task 8c: Obtain quotes or advertise for the purchase of 100 solar powered light fixtures • Task 8d: Identify existing underground utilities and mark sites for new poles • Task 8e: Award contract and purchase order for 100 fixtures • Task 8f: Installation of new light poles • Task 8g: Submit a report to the Department including photographs of the installed street lighting poles, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer F. PROJECT MILESTONES/DELIVERABLES/OUTPUTS: The tables below identify the month of the project each task will start and be accomplished for all eight components of the Keys Energy Conservation Initiative. No. I Task/Acdvity Description Select a vendor(s) following the procurement procedures outlined in 10 CFR 600, for solar water heater Purchase and installation Develop application for eligible I homeowners j Oversee installation of solar water heaters in minimum of 15 homes 4 Coordinate rebates with Keys Grant Agreement No. ARS010, Page 4 of 15 Deliverables/ Outputs Start Deadline Submit RFP to Department Month Month Month 5 Month 12 Submit applEl ent Month 6 Month 12 Contracts) tion and materials puinvoices Month 6 Month l6sent to the D Use rebates to increase # solar heaters to be installed Month 10 Month 16 ATTACHMENT A-1 REVISED GRANT WORK PLAN 5 Final Report Submit a report including photographs of the installed water heaters, utility bills Month 18 Month 18 and invoices Grant .Agreement No. ARSO10, Page 5 of 15 ATTACHMENT A-1 REVISED GRANT WORK PLAN 2. Energy Efficiency Educational Vidan rnro.n..n:. _H.... __A r% ------ ------ .uuvuucacu No. Task/Activity Description Deliverables/ Outputs Start Deadline I Execute contract with Contract approved an signed by Board of Month Month Environmental Education County Commissioners Month 5 Month 6 Foundation 2 Develop content and produce Submit outline of content to Department energy educational video and Place on County website Month 7 Month 9 3 Produce radio segment Radio segment broadcasted on NPR Month 10 Month 12 4 Coordinate 12 technical assistance Training workshops and public workshops for business and educations sessions complete, a list of residents attendees and evaluations forms provided Month 10 Month 16 to the Department 5 Final Report Submit a report including educational materials created with funds Month 18 Month 18 3. Retrofit Local Park Rail FWd r i.hi-i.. No. Task/Activity Description Deliverables/ Outputs Start Deadline 1 Solicit RFP for ballpark lighting Contractor selected for installation of Month Month lighting Month 1 Month 6 2 Oversee installation of ballpark Lighting installed in six public parks li hts Month 6 Month 11 3 Final Report Submit a report including photographs of the light retrofit, utility bills and invoices I Month 1 I Month 13 4. Greenhouse Gas Emissions lnvnnrnry Gnn..a, A,,Ai.. __...._. --- v - - -- - - w -Guy, Larinting netroin No. Task/Activity Description Deliverables/ Outputs Start Deadline 1 Select a vendor following the procurement Submit RFP to Department Month Month procedures outlined in 10 CFR 600, 1) a greenhouse gas emissions inventory, 2) a Month 1 Month 4 community energy audit and outreach ro in and 3 city energy audits 2 Select a vendor following the procurement Submit RFP to Department procedures outlined in 10 CFR 600, for Month 2 Month 4 outdoor lighting installation 3 Sign contract with consultants Consultants selected to conduct GHG inventory, community Month 4 Month 5 4 i Define scope of work and identify audit energy audit and city energy audit Submit scope of work to needs Department Month 5 Month 8 5 Site inspections, measurements and data Consultant will draft final report analysis for City approval Month 8 Month 14 6 Oversee installation of outdoor lighting -Report 250 outdoor lights installed Month 10 Month 14 7 Final Final audit reports submitted to D artment Month 15 Month 16 (.;rant Agreement No. ARSO10, Page 6 of 15 ATTACHMENT A-1 REVISED GRANT WORK PLAN 5. EECS Development No. Task/Activity Description Dedverablest Outputs Start Deadline 1 Develop scove of work for EECS Scope of work complete Month Month 1 Month Month 3 2 Select a vendor following the procurement Consultant assisted with plan procedures outlined in 10 CFR 600, for a development and data gathering technical assistance consultant to assist Month 6 Month 6 with plan development and data 3 Develop SECS for county facilities and EECS adopted by Board of operations including energy efficiency, County Commissioners energy conservation and energy usage Month 7 Month 16 pals 4 Final Report Final EECS submitted to D artment Month 18 Month 18 6. County Facilities Enerev Audit and Rptrnftt No. Task/Activity Description Deliverables/ Outputs Start Deadline 1 Select a vendor following the procurement Agreement signed and approve by Mouth Month procedures in 10 CFR 600, for an Board of County Commissioners engineering firm to conduct Energy Audits Month 2 Month 2 for four county facilities in Key West 2 Conduct energy audit Detailed investment grade audit submitted to County Month 3 Month 4 3 Define scope of work for retrofits as Submit scope of work to recommended in energy audit Department Month 6 Month 7 4 Execute contract for facility retrofits Board of County Commissioners and execution Month 8 Month 9 5 Complete installation of energy efficiency -approval Installation documentation retrofits cc m lete Month 9 Month 18 6 Complete measurement and verification Energy saving calculations documented Month 17 Month 18 7 Final Report Submit a final report to include evidence of energy savings as a Month 18 Month 18 result of the ever audit 7. Hybrid Vehicle Purchase EO. Task/Activity Description Deliverables/ Outputs Start Deadline 1 Prepare purchase order for four hybrid Vehicles ordered Month Month vehicles following the procurement Month 6 Month 6 procedures outlined in 10 CFR 600. 2 Finalize purchase of vehicles and arrival Vehicles arrive Month 8 Month 8 3 Paint and decal vehicles Vehicles painted and decaled to increase awareness of alternative Month 9 Month 9 fuel vehicles 4 Conduct a training workshop for drivers I Workshops and training completed i and maintenance staff Month 10 Month l l i5 Properly dispose of gas powered vehicles Document Proper Disposal of that have been replaced by the new fuel efficient models. Replaced Vehicles Month 10 j Month 11 6 Final Report Submit a report to the Department including photographs of the j hybrid vehicles, records of savings Month 12 Month 12 and invoices, Grant Agreement No. ARSO10. Page 7 of 15 <aAk ATTACHMENT A —I REVISED GRANT WORK PLAN S. Renlarement of Rtr"t t iahtt..a Dale. No. Task/Activity Description Deliverableat Output$ Start Deadline 1 Select a vendor following the Electrician selected Month Month procurement procedures outlined in 10 CFR 600, for electricians to Month 1 Month 6 retrofit 90 existing poles and install 10 new poles 2 Obtain quotes for the purchase of Solar light fixtures purchased solar powered light fixtures Month 4 Month 6 3 Identify existing underground Sites prepared for installation utilities and mark sites for new Month 6 Month 7 poles 4 Installation of new light poles Light poles installed Month 6 Month 10 5 Final Report Submit a report to the Department including photographs of the installed street lighting poles, utility bills and Month 10 Month 11 1nVOICCS G. PROJECT BUDGET: The budget below summarizes the project by Funding Category. All dollar amounts are rounded to the nearest whole dollar value. Funding Category Grant Funds Cost Share: Matching Funds and Other In -Kind Contributions Funding Source of Funds 1. Salaries $103.584.00 $267,745.00 Monroe County, Habitat for Humanity, OF/GITF, City of Key West GR, City of Marathon GR, UF, Islamorada GR 2. Fringe Benefits $30,759.00 $71,821.00 Monroe County, UF, City of Key West GR, Islamorada GR 3. Travel (if authorized) $0.00 $7,549.00 Monroe County 4. Supplies/Other Expenses $8,125.00 $72,413.00 Monroe County, Habitat for Humanity, Green Living and Energy Education Inc, City of Key West GR. Islamorada GR 5. Equipment $111,875.00 $0.00 N/A 6. Contractual Services 7. Indirect (not authorized) $2.424.795.00 $0.00 $146,757.00 $0.00 Monroe County, Environmental Education Foundation, Keys Energy Services, City of Marathon GR, Cameron -Cole LLC N/A Total Project Budget $2.679.138.00 $566,285.00 Total Project Cost S3,245,423.00 - Grants Funds + Cost Share Cost Share Percentage 17.4% = Cost Share / Total Project Cost Grant Agreement No. ARSO10. Page 8 of 15 u ATTACHMENT A-1 REVISED GRANT WORK PLAN H. TOTAL BUDGET BY TASK: The project budget below summarizes the project by Project Task. Project Tasks correspond to the "Project Description" section. All dollar amounts are rounded to the nearest whole dollar value. Cost Share: Matching Funds and Project Task Grant Funds Other In -Kind Contributions Matching Source Funds I Complete Residential Solar Monroe County, Habitat for Humanity Water Heater $130,000.00 $16,649.24 2 Complete Energy Education OF/GITF, Monroe County, Green Living and Outreach and Energy Education, Inc, $30.000.00 $105.661.00 Environmental Education Foundation 3 Complete Ball Park Light City of Key West, KEY Energy Retrofit $744,790.00 $113,985.42 4 Complete GHG Inventory, City of Marathon Audit and Lighting $400,000.00 $110,971.04 5 Complete EECS $20,000.00 $96,364.48 UF. Monroe County, Cameron -Cole LLC 6 Complete County Facilities Monroe County Audit and Retrofit $700,000.00 $69,400.03 7 Complete Purchase of Hybrid Monroe County Vehicles $120.000.00 $4,781.00 8 Complete Solar Park Lighting $400,000.00 $40,881.52 Islamorada 9 Ongoing Project Admin and Monroe County Reporting $134,348.00 $7,591.00 Totals: $2,679,138.00 $566 285.00 Total Pro ect Cost: $3,245,423.00 = Grant Funds + Cost Share Grant Agreement No. ARS010. Page 9 of 15 ATTACHMENT A-1 REVISED GRANT WORK PLAN I. BUDGET DETAEL: Using the definitions provided below, the detailed, line -item budget clarifies the Budget Summary shown in Section G. Budget Category Sub -Totals have been rounded to the nearest whole dollar value. Up to 10% of grant funds may be used for administrative costs, excluding the cost of meeting reporting requirements of the program. Administrative costs are defined as: allowable, reasonable, and allocable Direct and Indirect costs related to overall management of the awarded grant (including travel). For each budget line -item, the appropriate column identifies if the cost is: 1) Grant or Match, 2) a Direct cost used to calculate Indirect Costs (if approved) and 3) whether the cost is Administrative in nature. A description of what is required for each budget category is as follows: 1. Salaries - Identify the persons to be compensated for work on this project by name (if known), position, and title. Show the hourly cost and total hours to be charged for each person or position Divide annual salaries by 2080 hours and nine month academic salaries by 1560 hours, to find the hourly rate. 2. Fringe BeneTrs - Multiply the rate by the total salaries to which fringe benefits apply. If the rate is variable, explain and show calculations. 3. Travel - List trips by their purpose and/or destination. Indicate the number of days for each trip. The Department will only reimburse for travel at the appropriate State of Florida rate (Section 112.061, Florida Statutes), using the forms referenced in Attachment B, Payment Request Summary Form. Be prepared to provide the Department with details on costs utilized to calculate the "Amount Budgeted" for each trip. 4. Supplies & Other Expenses - List expendable supplies by category description, unit costs and quantity. List other expenses not included in any of the above categories. Examples would be printing, copying, postage, communications, etc. Non -expendable equipment valued at less than $1,000 may be listed also. Include only expenses directly related to the project, not expenses of a general nature. For Match only, list costs related to donated real property such as land (not to exceed the fair market value of the property). 5. Eguipment -List non -expendable personal property/equipment valued at $1,000 or more by description, unit cost, and quantity. Computers and data-processing equipment should be described in detail. 6. Contractual Services - Subcontractors should provide the same information required by this budget table, with the following exceptions: (a) when professional services are provided at a pre-existing approved rate or fee shown on the budget; or (b) the subcontract is to be obtained competitively. For either (a) or (b), show an estimated maximum amount. 7. Indirect Costs/Rate — Indirect Costs are not authorized. 8. Total Budget Category — Show the total of all line -items within a Budget Category. 9. Total Budget - Show the total of all categories. Grant Agreement No. ARS010, Page 10 of 15 0 �z ,i ,zz zzzzzzzzzzzzzzzzzzzzzz>•>.>. - - - - - - - - - - - - - - - - - - - - "�zz zzzzzzzzzzzzzzzzzzzzzzzzz� u L .. a Q .. 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N M of v1 IL r/ a � A U � U x aoi "� U BACKUP GRANT AGREEMENT APPROVED AT OCTOBER 20, 2010 BOCC BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 20, 2010 Division: County Administrator Bulk Item: Yes X No _ Staff Contact Person: Lisa Tennyson Phone #: 292-4444 AGENDA ITEM WORDING: Approval of Grant Agreement from Florida Energy and Climate Commission (Grant #ARSO10). This includes small changes to previously approved grant which are required by the State of Florida. ITEM BACKGROUND: See below. PREVIOUS RELEVANT BOCC ACTION: In September 15, 2010, the BOCC approved the Grant Agreement for Grant #ARSO10, subsequently the State of Florida made minor changes which must be approved by the BOCC. CONTRACT/AGREEMENT CHANGES: The changes are: Page 7, the exact cost for the hybrid vehicles was removed because quotes may change the prices; EECS was capitalized throughout the document; Objective 5 was changed to read developing "and implementing" the EECS; all sections referring to "hiring a consultant" was changed to "select a consultant" or "select a vendor" following the procedures of federal statute; the name of the hybrid model was removed in case the County is able to find a better option. STAFF RECOMMENDATIONS: Approval TOTAL COST:$3,290,185 INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: $353,548 (in -kind only) —SOURCE OF FUNDS: Grant #ARS010 REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year Nv APPROVED BY: County Atty c asing _ Risk Management; DOCUMENTATION: Included X Not Required DISPOSITION: _ _ AGENDA ITEM # Revised 7)09 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # ARS010 Contract with: Florida Energy and Climate Commission Effective Date:_November 1. 2010 Expiration Date: April 30. 2010 Contract Purpose/Description: The grant includes partnership participation with the it of Kev West the City of Marathon Islamorada and venous for -profit and non profit corporations The grant will require matching from all the partners. however, the matching may be in the form of "in kind" matching rather than financial matching The grant includes the provision that Monroe County and the partners be reimbursed from the -grant The partners will enter into agreements with the County to solidify their obligations under the grant Contract Manager Lisa Tennyson 4444 OMB/Grants (Name) (Ext.) (Department) for BOCC meeting on 10/20/10 Agenda Deadline: 10/05/10 Total Dollar Value of Contract: $3 290 1 CONTRACT COSTS Budgeted? Yes X No ❑ Account Code: Current Year Portion: $ Grant: $2,687.288 County Match: $353,548 (in -kind only) ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: Not included in dollar value above (eq. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Division Director Daa e IIn SOT U Needed evie er YesEl No[a.i C Date Out Risk Management (} I0 Yes[:] NoQ,-/ O.M.B./Purchasing Yes❑ No Coup ty Attorney / S /r) YesQ NoC — _� �5 ��%( ;rnel Comments: OMB Form Revised 9/11/95 MCP #2 STATE OF FLORIDA (Office of for (bobernor ME CAPITOL ro TALLAHASSEE. FLORIDA 323W•0001 u www.flgov.com CHARLIE C'RIST GOVERNOR 8,50.488-7146 850-487-0801 fax October 1, 2010 Nis. Lisa Tennyson Monroe County, Office of Management and Budget 1100 Simonton Street, Suite 2-260 Kev West, Fl, 33040 Dear Ms. Tennyson: Fnclosed with this letter is Grant Agreement #ARS010 between the Monroe County Board of County Commissioners and the Florida Energy & Climate Commission. Please obtain the appropriate signatures on each (2) copy, and return them within seven days to the Florida Energy and Climate Commission. When the agreement has been fully executed by both parties, a copy of the final document will be mailed to you for your files. If you have any questions about the agreement, or will require additional time to obtain signatures, please call Nis. Mandy Dorman at (850) 414-8524. Sincerely, a4"wmk Alexander Mack, Program Administrator Florida Energy & Climate Commission ENCLOSURES SUMMARY OF ENERGY EFFICIEINCY COMMUNITY BLOCK GRANT GRANT # - ARS010 Responsible in Thousand Dollars* Project Task Entity Grant It Match $ Total $ Solar Water Monroe $130 $56 $186 Education/Outreach Monroe $30 $105 $135 Energy Strategy Monroe $20 $104 $124 Co. Facility Retrofit Monroe $700 $74 $774 5 Hybrid Vehicles Monroe $120 $7 $127 Administration Monroe $143 $8 $151 County Subtotal $1 143 $354 $1,497 Ball Park Lights Key West $745 $94 $839 GHG Inv., Lights Marathon $400 $107 $507 Solar Park Lighting Islamorada $400 $48 $448 GRAND TOTAL $2688 $603 $3291 *(numbers may be different than actual grant amounts due to rounding errors) FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 STATE OF FLORIDA GRANT ASSISTANCE PURSUANT TO AMERICAN RECOVERY AND REINVESTMENT ACT UNITED STATES DEPARTMENT OF ENERGY AWARDS THIS AGREEMENT is entered into between the STATE OF FLORIDA, EXECUTIVE OFFICE OF THE GOVERNOR (EOG), FLORIDA ENERGY AND CLIMATE COMMISSION whose address is 600 South Calhoun Street, Suite 251, Tallahassee, Florida 32399-0001 (hereinafter referred to as the "Commission') and the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS, whose address is 1100 Simonton Street, Key West, FL 33040-3110 (hereinafter referred to as "Grantee" or "Recipient"), a local government, to provide financial assistance for the Keys Energy Conservation Initiative. In consideration of the promises and mutual agreements contained herein, the Commission and the Grantee acknowledge and agree as follows: l . The United States Department of Energy (USDOE) awarded funding to the Commission pursuant to USDOE through American Recovery and Reinvestment Act (ARRA) Grant Agreement No. DE- EE0000241. The Grantee shall be a sub -grantee of federal financial assistance from USDOE. The Grantee is responsible for complying with the appropriate state and federal guidelines in the performance of its activities pursuant to this Agreement. 2. The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement, its attachments and exhibits named and incorporated by reference. For purposes of this Agreement the terms "Grantee" and "Recipient" are used interchangeably. 3. This Agreement shall begin upon execution by both parties and end no later than March 31, 2012, inclusive. If allowed by USDOE, this Agreement shall be effective upon execution for purposes of reimbursement of allowable costs resulting from obligations incurred and meeting the cost share or match requirements as described in Attachment A, Grant Work Plan. Profit to the Grantee, or any of its subgrantees, is prohibited by 10 Code of Federal Regulations (CFR) Part 600. This Agreement may be amended to revise Attachment A, Grant Work Plan, if additional funding is made available by the USDOE and/or the Florida Legislature. 4. A. The Grantee shall be eligible for reimbursement of allowable costs resulting from obligations incurred during the term of this Agreement. The Commission shall reimburse the Grantee for allowable costs on a not more frequently than monthly cost reimbursement basis in an amount not to exceed $2,687,288 after receipt and approval by the Commission's Grant Manager of satisfactory reports and documentation as required in this Agreement. The parties agree that the Grantee is responsible for providing a minimum match of $602,896 toward the project described in Attachment A, Grant Work Plan. All cost sharing or match shall meet any applicable federal requirements. B. Prior written approval from the Commission's Grant Manager shall be required for changes between approved, funded budget categories up to 10% of the total, approved Grant funds. .Approval of such changes will be contingent upon submission of a revised Project Budget. Budget category changes greater than 10%, the addition of previously unapproved or unfunded budget categories or the addition of previously unapproved or unfunded budget line -items, will require a formal written amendment to the Agreement. The Commission agrees to review a request by the Grantee to modify Attachment A, Grant Work Plan, should the Grantee find, after receipt of competitive bids, that the project described in Attachment A, Grant Work Plan, cannot be accomplished for the current estimated project cost. If the Commission agrees to a modification of Attachment A, Grant Work Plan, it may be modified not to exceed the awarded funding identified above. Any such modification would be by formal written amendment, in accordance with Section Grant Agreement No. ARSON, Page t of 65 FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 37. Nothing in this Section or Agreement is intended nor implies to guarantee approval of a request to modify or adjust Attachment A, Grant Work Plan, or the available project funding. C. All reimbursement requests under this Agreement shall be submitted using the Attachment B, Payment Request Summary Form, format in detail sufficient for a proper pre -audit and post -audit thereof. The Grantee shall submit a properly completed Attachment B, Payment Request Summary Form, with supporting documentation of allowable costs, including for the final reimbursement request, as described below in paragraph 4.D. Ten percent of each approved reimbursement request shall be retained by the Commission pending Grantee's compliance with Section 8. D. All reimbursements under this Agreement shall be in compliance with the laws, rules and regulations applicable to the expenditure of State and federal funds. The State of Florida guidelines for allowable costs include, but are not limited, to the Florida Department of Financial Services' Reference Guide for State Expenditures located at htW://www.mvfloridacfo.com. Federal program guidelines for allowable costs and related topics are listed in Attachment E, Federal Regulations and Attachment F, Federal Funding Grantee, Sub -grantee and Contractor Provisions. The Grantee must provide a detailed listing of expenditures made under this Agreement as support for the Payment Request Summary Form. The listing shall include, at a minimum, a description of the goods or services purchased, date of the transaction, check or voucher number, amount paid and vendor name. All requests for reimbursement of travel expenses shall be in accordance with the travel requirements including mandated fors required by Section 1 12.061, Florida Statutes. E. In addition to the requirements contained in paragraphs 4.0 & D above, the Commission may periodically request additional proof of a transaction to evaluate the appropriateness of costs to the Agreement pursuant to State of Florida guidelines. When requested, this information must be provided within 30 calendar days of such request. 5. The Commission's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature of the State of Florida and the availability of federal funding for the specific purpose of funding the Commission's obligations under this Agreement. In the event of a State revenue shortfall, withdrawal of State budget authorization and/or rescission of federal funding, the total funding may be reduced accordingly. The Commission, in accordance with direction from the Governor and/or the Florida Legislature, shall be the final determiner of the availability of any funds. 6. The Grantee shall submit, using Attachment C, Monthly Progress Report, monthly updates. to describe the project progress, work performed, problems encountered, problem resolution, schedule updates and proposed work for the next reporting period. Attachment B, Payment Request Summary Form may not be submitted more frequently than on a monthly basis and must be accompanied by an Attachment C, Monthly Progress Report, for the corresponding month. Attachment C, Monthly Progress Reports shall be submitted to the Commission no later than three calendar days following the completion of the monthly reporting period. The Commission's Grant Manager may request additional information if the Commission's Grant Manager determines it is necessary. The Commission's Grant Manager shall have ten calendar days to review deliverables and payment requests submitted by the Grantee. 7. The Grantee shall submit an Annual Report 15 calendar days after the end of the first year of the project, if the term of the project exceeds one year. The Annual Report shall provide a narrative detailing and evaluating the accomplishments and impact of the project in the prior twelve months. The Annual Report shall follow the format described in Attachment K, Annual Report. 8. The Grantee shall also submit a Final Report 15 calendar days prior to the expiration date of the Agreement. The Final Report will provide a final narrative detailing and evaluating the accomplishments and impact of the project. The Final Report will include an evaluation of the energy savings directly attributable to the project, projections of estimated energy savings expected to accrue from the project and policy recommendations, which may be helpful in implementing other projects of a similar nature. Pursuant to Grant Agreement No. AR OW. Page 2 of 65 FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 paragraph 4.C, 10% of the total Agreement amount identified in paragraph 4.A will be withheld until receipt and approval of the Final Report. �. Each party agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity or the provisions of Section 768.28, Florida Statutes. 10. A. Commission staff will perform compliance monitoring during the term of the Agreement, in addition to the review of Monthly Progress Report%, but not less than once a year, to ensure Agreement compliance. Monitoring shall include, but not be limited to, periodic review of compliance with Agreement service delivery, as described in Attachment A, Grant Work Plan as documented in Attachment C, Monthly Progress Reports and also which includes a review of all Agreement requirements including the Attachments. The Commission reserves the right for any Commission staff to make scheduled or unscheduled, announced or unannounced compliance monitoring visits at any site where services are delivered pursuant to this Agreement. B. For each on -site compliance monitoring visit, Commission staff will provide an oral exit interview and a written monitoring report to the Grantee. C. If issues of non-compliance are identified in the monitoring report, a written Corrective Action Plan (CAP) may be required of the Grantee. If required, the CAP shall be submitted to the Commission's Grant Manager within ten calendar days of receipt of the monitoring report. If a CAP is required of the Grantee, failure to correct deficiencies after thirty calendar days from the date -of -receipt of a written monitoring report notating the deficiencies may result in a determination of breach of Agreement and termination of services. If a CAP is not required of the Grantee, the Commission may proceed under Section l 1 and/or Section 14. l 1. The Commission may terminate this Agreement at any time in the event of the failure of the Grantee to fulfill any of its obligations under this Agreement. Prior to termination, the Commission shall provide 30 calendar days written notice of its intent to terminate and shall provide the Grantee an opportunity to consult with the Commission regarding the reason(s) for termination. If this Agreement is terminated, the Commission shall only pay for those acts satisfactorily completed under this Agreement prior to the date of termination. The Commission shall not pay the Grantee for any work performed after such termination, except as described in Section 14.F. 12. The Commission may terminate this Agreement for convenience by providing the Grantee with 30 calendar days written notice. If this Agreement is terminated, the Commission shall only pay for those acts satisfactorily completed under this Agreement prior to the date of termination. The Commission shall not pay the Grantee for any work performed after such termination, except as described in Section 14.F. 13. This Agreement may be unilaterally terminated by the Commission for refusal by the Grantee to allow public access to all documents, papers, letters or other material made or received by the Grantee in conjunction with this Agreement, unless the records are exempt from Section 24(a), Article I of the Florida Constitution and Chapter 119, Florida Statutes. If this Agreement is terminated, the Commission shall only pay for those acts satisfactorily completed under this Agreement prior to the date of termination. The Commission shall not pay the Grantee for any work performed after such termination, except as described in Section 14.F. 14. If the Grantee materially fails to comply with the terms and conditions of this Agreement, including any Federal or State statutes, rules or regulations, applicable to this Agreement, the Commission may take one or more of the following actions, as appropriate for the circumstances. A. Temporarily withhold cash payments pending correction of the deficiency by the Grantee. Grant Agreement No. ARS010, Page 3 or 65 FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 B. Disallow (that is deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance. C. Wholly or partly suspend or terminate this Agreement. D. Withhold further awards for the project or program. E. Take other remedies that may be legally available. F. Costs of the Grantee resulting from obligations incurred by the Grantee during a suspension or after termination of the Agreement are not allowable unless the Commission expressly authorizes them in the notice of suspension or termination. G. The remedies identified above, do not preclude the Grantee from being subject to debarment and suspension under Presidential Executive Orders 12549 and 12689, t5. A. In accordance with Presidential Executive Order 12549, Debarment and Suspension (t0 CFR Part 606, later moved to 2 CFR Part 901), the Grantee shall agree and certify that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and, that the Grantee shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction, unless authorized in writing by USDOE to the Commission. B. Upon execution of this Agreement by the Grantee, the Grantee shall complete, sign and return a copy of Attachment G, Certification Regarding Debarments, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Federally Funded Transactions. C. As required by paragraphs A and B above, the Grantee shall include the language of this Section and Attachment G, Certification Regarding Debarments, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Federally Funded Transactions, in all subcontracts and sub -grants or lower tier agreements executed to support the Grantee's work under this Agreement. 16. The Grantee shall maintain books, records and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles. The Commission, the State of Florida, USDOE or their authorized representatives shall have access to such records for audit purposes during the term of this Agreement and for five years following Agreement completion. In the event any work is subcontracted, the Grantee shall similarly require each subcontractor to maintain and allow access to such records for audit purposes. 17. A. The Grantee shall retain and maintain all records referenced in Section 16 and make such records available for an audit as may be requested. Such records shall include independent auditor working papers, books, documents and other evidence, including but not limited to, vouchers, bills, invoices, requests for payment and other supporting documentation, which, according to generally accepted accounting principles, procedures and practices, sufficiently and properly reflect all program costs expended in the performance of this Agreement. B. The Grantee agrees to comply with the audit requirements of Section 215.97, Florida Statutes, and those found in Attachment D. Special Audit Requirements as applicable. C. The Grantee shall include the audit and record keeping requirements described above and in Attachment D, Special Audit Requirements, in all subcontracts and assignments with sub -grantees of funds according to Section 215.97, Florida Statutes. For purposes of this Agreement, "sub - recipient" shall be defined in accordance with Section 215.97(2)(x), Florida Statutes. Grant Agreement No. ARS010, Page 4 of 65 FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 D. The Grantee must provide copies of any audit referencing this Agreement, the audit transmittal letter, and any response to such audit to the Commission within 30 calendar days of its receipt. The Grantee should confer with its chief financial officer, audit director or contact the Commission for assistance with questions pertaining to the applicability of these requirements. 18. A. The Grantee may subcontract work under this Agreement upon the condition that each Attachment C, Monthly Progress Report, contains a current list of subcontractors, the amount of each subcontract and a short description of work to be performed by that subcontractor. The Grantee shall be solely responsible for all work performed and all expenses incurred in connection with the development and implementation of the services, programs and activities under this Agreement whether directly performed or by subcontract. B. The Grantee shall not enter into subcontracts in which the Commission or USDOE could be held liable to a subcontractor for any expenses or liabilities. The Grantee shall defend and hold the Commission and USDOE harmless of any liabilities, as applicable by Florida laws, incurred under any of the subcontracts entered into by the Grantee. The Grantee shall be liable for all work performed and all expenses incurred as a result of any subcontract. C. The Grantee is encouraged to use small businesses, including minority, woman and service - disabled veteran -owned businesses as subcontractors or sub -vendors under this Agreement. 'The Grantee shall report to the Commission in each, Attachment C, Monthly Progress Report, its expenditures with minority, woman and service -disabled veteran -owned businesses. The directory of State of Florida certified minority, woman and service -disabled veteran -owned businesses can be accessed from the website of the Department of Management Services, Office of Supplier Diversity. The Attachment C, Monthly Progress Report, shall contain the names and addresses of the minority, woman and service -disabled veteran -owned businesses; the aggregate dollar figure disbursed that month for each business; the time period; type of goods or services and whether the business is minority, woman or service -disabled veteran -owned. If no expenditures were made to minority, woman and service -disabled veteran -owned businesses, the Grantee shall state "None" on that portion of the Attachment C, Monthly Progress Report. 19. The Grantee agrees to permanently refrain from using or mentioning its association with the Commission in advertisements, letterhead, business cards, etc. The Grantee's project with the Commission may be generally stated and described in the Grantee's professional resume. The Grantee may not give the impression in any event or manner, that the Commission endorses or recommends the Grantee. 20. A. The Grantee certifies that no Federal appropriated funds have been paid or will be paid, on or after December 22, 1989, by or on behalf of the Grantee, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding, renewal, amending or modifying of any Federal contract, grant, or cooperative agreement. If any non -Federal funds are used for lobbying activities as described above, the Grantee shall submit Attachment 1, Standard Form-LLL, Disclosure of Lobbying Activities, and shall file quarterly updates of any material changes. The Grantee shall require the language of this certification to be included in all subcontracts, and all subcontractors shall certify and disclose accordingly. [ 10 CFR Part 601 ] B. In accordance with Section 216.347. Florida Statutes, the Grantee is hereby prohibited from using funds provided by this Agreement for the purpose of lobbying the Legislature, the judicial branch or a State agency. C. Pursuant to the Lobbying Disclosure Act of 1995, any organization described in Section 501(c)4 of the Internal Revenue Code of 1986 shall not be eligible for subgrants under this Agreement, unless Grant Agreement No. ARS010, Page 5 of 65 FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 such organization warrants that it does not, and will not, engage in lobbying activities prohibited by the Act as a special condition of the subgrant. This restriction does not apply to loans made pursuant to approved revolving loan programs or to contracts awarded using proper procurement procedures. 21. The Grantee shall comply with all applicable federal, state and local rules and regulations. The Grantee acknowledges that this requirement includes compliance with all applicable federal, state and local health and safety rules and regulations. The Grantee further agrees to include this provision in all subcontracts issued as a result of this Agreement. 22. The Grantee agrees to comply with, and include as appropriate in subcontracts, the applicable regulations listed in Attachment E, Federal Regulations, and the provisions contained in Attachment F, Federal Funding Grantee, Sub -grantee and Contractor Provisions. 23. The Commission's Grant Manager for this Agreement is identified below. Commission Grant Manager: Mandy Norman Florida Energy and Climate Commission Executive Office of the Governor 600 South Calhoun Street Suite 251 Tallahassee, FL 32399-0001 Telephone No.: 850-487-3800 Fax No.: 850-922-9701 E-mail Address: Mand .normanaim orida.com 24. "rhe Grantee's Representative for this Agreement is identified below. Lisa Tennyson Monroe County Board of County Commissioners Grants Administrator 1100 Simonton Street Key West, FL 33040-3110 Telephone No.: 305-2924444 Fax No.: 305-2924515 E-mail Address: Tenn son -list u monroecoun -tl. ov Grantee D-U-N-S : 073876757 Grantee CCR Registration Expiration Date: 5/21/2011 25. To the extent required by law, the Grantee will be self -insured against, or will secure and maintain during the life of this Agreement, Workers' Compensation Insurance for all of its employees connected with the work of this project. The Grantee shall require the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Grantee. Such self-insurance program or insurance coverage shall comply fully with the Florida Workers' Compensation law. The Grantee shall provide, and cause each subcontractor to provide, adequate insurance satisfactory to the Commission, for the protection of its employees not otherwise protected if any class of employees engaged in hazardous work under this Agreement is not protected under Workers' Compensation statutes. Documentation of all insurance coverage(s) required below, shall be submitted by the Grantee to the Commission. Upon expiration of documented proof of insurance coverage, the Grantee shall submit proof of continued insurance coverage to the Commission within 30 calendar days of insurance coverage expiration. Grant Agreement No. ARSO10, Page 6 of 65 FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 26. The Grantee, as an independent contractor and not an agent, representative, or employee of the Commission, agrees to carry adequate liability and other appropriate forms of insurance. The Commission shall have no liability except as specifically provided in this Agreement. 27. The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of services required. 28. The Grantee is authorized to purchase five current model vehicles, for use in performing the services described in Attachment A, Grant Work Plan. The Grantee must obtain written approval, in advance, of the vehicle type proposed for purchase and shall produce at least two written quotes for comparable vehicles prior to the vehicle purchase being authorized by the Commission. Upon satisfactory completion of this Agreement, with Commission approval, the Grantce may retain ownership of the non-expendible personal property or equipment purchased under this Agreement. However, the Grantee shall complete and sign Attachment J, Property Reporting Form, and submit it to the Commission as an attachment to the Attachment B, Payment Request Summary Form, in which these costs are documented for reimbursement or match. The following terms shall apply: A. The Grantee shall have use of the non -expendable personal property or equipment for the authorized purposes of the contractual arrangement as long as the required work is being performed. B. The Grantee is responsible for the implementation of adequate maintenance procedures to keep the non -expendable personal property or equipment in good operating condition. C. The Grantee is responsible for the implementation of manufacturer required maintenance procedures to keep the vehicles in good operating condition. D. The Grantee shall secure and maintain comprehensive collision and general automobile liability coverage for the vehicles during the term of this Agreement. The Grantee is responsible for any applicable deductibles. E. The Grantee is responsible for any loss, damage, or theft of, and any loss, damage, or injury caused by the use of, non -expendable personal property or equipment purchased with state funds and held in his possession for use in a contractual arrangement with the Commission. F. The Grantee is responsible for the purchase of, and shall maintain a current State of Florida lag and registration for all vehicles purchased under the Agreement. 29. The employment of unauthorized aliens by any Grantee/vendor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the Grantee/vendor knowingly employs unauthorized aliens, such violation shall because for unilateral cancellation of this Agreement. The Grantee shall be responsible for including this provision in all subcontracts with private organizations issued as a result of this Agreement. 30. A. No person on the grounds of race, creed, color, national origin, age, sex or disability shall be excluded from participation in, be denied the proceeds or benefits of, or be otherwise subjected to discrimination in performance of this Agreement. Grant Agreement No. ARs010, Page 7 of 65 FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 B. The Grantee agrees to comply with t0 CFR Part 1040 "Nondiscrimination in Federally Assisted Programs." C. The Grantee affirms that it is aware of the provisions of Section 287. l34(2)(a), Florida Statutes, and that at no time has the Grantee been placed on the Discriminatory Vendor List. The Grantee further agrees that it shall not violate such law and acknowledges and agrees that placement on the list during the term of this Agreement may result in the termination of this Agreement. D. The Grantee affirms that it is aware of the provisions of Section 287.133(2)(a), Florida Statutes, and that at no time has the Grantee been convicted of a Public Entity Crime. The Grantee agrees that it shall not violate such law and further acknowledges and agrees that any conviction during the term of this Agreement may result in the termination of this Agreement. The Grantee shall insert a provision in accordance with this paragraph in all subcontracts for services in relation to this Agreement. 31. Land acquisition is not authorized under the terms of this Agreement. 32. A. If the Grantee brings to the performance of this Agreement pre-existing intellectual property, the Grantee shall retain all rights and entitlements to that pre-existing intellectual property. B. All patent rights, copyrights, and data rights must be in accordance with 10 CFR Part 600 as referenced in Attachment H, Intellectual Property Provisions. C. If, during the course of the Agreement, the Grantee modifies a pre-existing invention to the point where it is a new invention, patentable in its own right, or if any discovery or subject invention arises or is developed in the course of, or as a result of, work or services performed under this Agreement, or in any way connected herewith, the Grantee shall retain the entire right, title, and interest to each discovery or subject invention, subject to the provisions of this Section. With respect to any subject invention in which the Grantee retains title, the Commission shall have a royalty -free, nonexclusive, transferable, irrevocable, paid up license to practice or have practiced for, or on behalf of, the Commission or the State of Florida the subject invention and sublicense the same. D. In the event that any books, manuals, films, software, databases, or other copyrightable material are produced, which are intended to be made available to the public, the Grantee shall notify the Commission. The Commission shall have a royalty -free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work, and to authorize others to do the same. The Grantee hereby grants the Commission full authority and right to modify or create derivative works of, or allow others to modify or create derivative works on behalf of the Commission, any publications first produced under this Agreement. Any content submitted to the Commission which is asserted to be exempt under Florida's Public Records Act, Chapter 119. Florida Statutes, shall be clearly marked "business proprietary", "exempt," "confidential," or "trade secret" (as applicable), with the statutory basis for such claim of exemption, confidentiality, or trade secret specifically identified in writing. Failure to identify any such content shall constitute a waiver of any claimed exemption, confidentiality, or trade secret. E. The terms and conditions specified in Section 32 shall also apply to any subcontracts made under this Agreement. The Grantee shall be responsible for informing the subcontractor of the provisions of this Section and obtaining disclosures. 33. The Grantee is encouraged to publish or otherwise make publicly available the results of the work conducted under this Agreement. USDOE requires an acknowledgement of Federal support. A disclaimer Grant Agreement No. ARS010, Page 8 of 65 FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 must appear in the publication of any material, copyrighted or not, which was based on or developed under this Agreement, as follows: Acknowledgement: "This material is based upon work supported by the U.S. Department of Energy and the Florida Energy and Climate Commission under Award Number DE-EE000024I." Disclaimer: "This report was prepared as an account of work sponsored by an agency of the United States Government. Neither the United States Government nor any agency thereof, nor any of their employees, nor any of their contractors, subcontractors or their employees, makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, or any third parry's use or the results of such use of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Reference herein to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government or any agency thereof or its contractors or subcontractors. The views and opinions of authors expressed herein do not necessarily state or reflect those of the United States Government or any agency thereof." 34. The Grantee is permitted to develop software or databases under the terms and conditions of this Agreement, including Section 32. 35. The Parties agree they will seek to resolve any disputes between them regarding their responsibilities as soon as possible and at the lowest level reasonable, in order to conserve the resources of the Parties. The Parties further agree to use their best efforts to assure speedy and non -confrontational resolution of any and all disputes between them. 36. This Agreement is executed and entered into in the State of Florida and shall be construed, performed and enforced in all respects in accordance with the laws and rules of the State of Florida. Any litigation arising under this Agreement shall be brought in the appropriate court in Leon, County, Florida, applying Florida Law. 37. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing, duly signed by each of the parties and attached to the original of this Agreement. unless otherwise provided herein. 38. The following Attachments are incorporated into this Agreement: Attachment A Grant Work Plan Attachment B Payment Request Summary Form Attachment C Monthly Progress Report Attachment D Special Audit Requirements Attachment E Federal Regulations Attachment F Federal Funding Grantee, Sub -grantee and Contractor Provision~ Attachment G Debarment and Suspension Form Attachment If Intellectual Property Provisions Attachment I Disclosure of Lobbying Activities Attachment i Property Reporting Form Attachment K Annual Report Grant Agreement No. ARS010, Page 9 of 65 �J FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, the day and year last written below. MONROE OUNTY BOARD STATE OF FLORIDA, EXECUTIVE OFFICE OF OF C0L TV Cmm�uucvA+4pRc Date: vC l 2 2010 THE GOVERNOR, Florida Ener and Climate Commission By: CA-4 l Alexander ack Program Administrator Date: It Zaw Grant Agreement No..%RSO10, Page 10 of 65 ATTACHMENT A GRANT WORK PLAN FLORIDA ENERGY AND CLIMATE COMMISSION GRANT AGREEMENT NO. ARS010 STATE OF FLORIDA GRANT ASSISTANCE PURSUANT TO AMERICAN RECOVERY AND REINVESTMENT ACT UNITED STATES DEPARTMENT OF ENERGY AWARDS A. PROJECT TITLE: Keys Energy Conservation Initiative B. PROJECT LOCATION: Monroe County, Florida C. PROJECT BACKGROUND: Monroe County will implement a comprehensive energy savings project, in partnership with the City of Key West, City of Marathon and Islamorada, Village of Islands, which will include several cross -jurisdictional and individual community energy savings activities. The Grantee has identified eight projects to execute a wide assortment of energy savings activities which will benefit 96% of the Keys population. The activities include installation of solar water heaters, energy efficiency outreach and education, retrofitting sports lighting, retrofitting outdoor lighting, development of an Energy Efficiency and Conservation Strategy (EECS), energy audits, purchase of hybrid vehicles and replacement of street lighting poles. Affordable Residential Solar Water Heaters The Grantee, in partnership with Habitat for Humanity (1-141-1), will install or replace conventional hot water heaters with solar hot water heaters in low to moderate income households. The Grantee will also issue rebates for solar water heaters. This component of the conservation initiative will be coordinated with NexGENergy and Monroe County's Weatherization program. Energy Efficiency Educational Video Communication and Outreach The Grantee will facilitate the production of a 15-minute video and radio segment for National Public Radio (NPR) to highlight the Keys Energy Conservation Initiative 2010, The educational and outreach materials will be available on local government websites and television channels. The materials will be disseminated by CD, DVD and email. Additionally, the Grantee will hold 12 educational workshops for commercial and residential energy efficiency measures. Outreach components of this project will increase the number of Green Living and Education (GLEE) Certified Green Business Partnerships by 100%. Retrofit Local Park Ball Field Lighting The Grantee will retrofit lighting in six public parks with new energy efficient light fixtures. The parks include the Clayton Sterling Sports Complex, Dewitt Roberts Softball Field, Rosa Hernandez Softball Field, George Mira Football Field, Nelson English Park and Pepe Hernandez Park. These parks are located in the City of Key West. Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit Phase 1: Greenhouse Gas (GHG) Emissions Inventory - The Grantee will select a consultant to conduct a greenhouse gas emissions inventory for the City of Marathon. A final report will document the results and recommended strategies for implementation. Phase 2: Energy Audits — 'The Grantee will hire a consultant to conduct community residential and commercial energy audits and an energy audit for City facilities in the City of Marathon. The results of the studies will be made available to residents and the business community. Phase 3: Outdoor Lighting Retrofit — The Grantee will conduct an outdoor lighting retrofit for Sombrero Beach Road street lights and Marathon Community park lights. The contractor will retrofit 250 outdoor lights. Grant Agreement No. ARS010. Page I I of 65 ATTACHMENT A GRANT WORK PLAN EECS Development The Grantee will utilize technical assistance consulting services to assist a team of interdepartmental county staff members with the formulation of an energy efficiency, energy conservation and energy usage strategy. The strategy will identify the means to achieve goals, metrics for measuring progress, timelines for implementation, financing mechanisms and staff assignments. The EECS will ensure sustained benefits of the grant funds beyond the grant period. County Facilities Energy Audit and Retrofit The Grantee will implement energy efficiency measures, based upon audit findings, at four Monroe County facilities, located in Key West, with a total square footage of 197,823 and an annual energy cost of $534,019. An energy audit will allow the Grantee to develop base -line energy use and an in-depth report of quantifiable energy conservation recommendations to determine the most cost effective improvements and to ensure the best possible use of the retrofit funds. The building retrofits will emphasize efficiency and may include retrofit lighting, insulation, heating, ventilation and air-conditioning (HVAC) upgrades, training programs for operation and facility users and monitoring systems. Hybrid Vehicle Purchase The Grantee will reduce GHG emissions by upgrading the County fleet with five hybrid electric vehicles which represents 10% of the administrative beet. The vehicles will replace five conventional gas -powered vehicles. Replacement of Street Lighting Poles The Grantee will replace interior street lighting, dog park lighting and security lighting in Founders Park and the Administrative & Public Safety Headquarters parking lot located within the park. This work will consist of stripping 90 existing poles, removing current heads, inspecting each post for damage, repairing damage, preparing poles for new solar heads to he installed, adjusting and strengthening mounts, adding mounting brackets and installation of solar heads. In addition, 10 new light poles will be installed at Plantation Hammock Preserve, Plantation Tropical Reserve, Hurricane Monument and Library Parks. The parks to receive retrofits through this component of the project are located in Islamorada, Village of Islands. D. PROJECT OBJECTIVES: • Objective 1: To reduce power consumption within the county by procuring and installing residential solar water heaters in a minimum of 20 low or moderate income households. • Objective 2: To create an educational workshop for commercial and residential energy efficiency measures and a 15-minute video and radio segment to highlight the Keys Energy Conservation Initiative 2010. • Objective 3: To reduce power consumption within the county by procuring and installing energy efficient outdoor sports lighting in six public parks. • Objective 4: To reduce power consumption within the county by conducting a greenhouse gas emissions inventory, energy audits and 250 outdoor lighting retrofits for the City of Marathon. • Objective 5: To reduce fossil fuel emissions in transportation, building, and other applicable public and private sectors by developing and implementing an Energy Efficiency and Conservation Strategy. • Objective 6: To reduce power consumption within the county by implementing energy efficiency measures as recommended by an energy audit of four county facilities. • Objective 7: To reduce GHG and energy consumption within the county by upgrading the county vehicle fleet with hybrid electric vehicles. • Objective 8: To reduce the annual power consumption within the county by procuring and installing 100 solar powered light emitting diode (LED) street lighting poles. Grant Agreement No. ARSO10, Page 12 of 65 'c ATTACHMENT A GRANT WORK PLAN E. PROJECT DESCRIPTION: The Grantee has identified eight project(s) that will greatly reduce power consumption therefore reducing utility charges and equipment maintenance fees. The following tasks will he performed in order to meet the project objectives outlined above. Task 1 - Affordable Residential Solar Water Heaters (Objective 1); • Task In: Select a vendor following the procurement procedures outlined in 10 CFR 600, for solar water heater purchase and installation • Task lb: Coordinate with H41-1 to establish an eligible homeowner application • Task lc: Select a vendor, negotiate and execute contract • Task lc: Oversee installation of solar water heaters in 20 qualified affordable homes • Task 1d: Coordinate with Keys Energy to provide solar water heater rebates of $450 each • Task le: Submit a report to the Commission including photographs of the installed solar water heaters, utility bills documenting energy reduction, a list of applicants and invoices from both the manufacturer and the installer Task 2 - Energy Efficiency Educational Video Communication and Outreach (Objective 2): • Task 2a: Execute contract with Environmental Education Foundation • Task 2b: Develop video content • Task 2c: Produce video, upload to county website and provide to local governments for distribution • Task 2d: Produce radio segment for Radio Green Earth show on NPR • Task 2e: Coordinate educational outreach technical assistance workshops for businesses and residents • Task 2f. Increase the number of GLEE Certified Green Business partnerships by 100% • Task 2g: Submit a copy of all educational materials and video to the Commission documenting the energy efficiency conservation impacts of the project Task 3 - Retrofit Local Park Ball Field Lighting (Objective 3): • Task 3a: Select a vendor following the procurement procedures outlined in IO CFR 600, to install ballpark lighting • Task 3b: Oversee installation of ballpark lights in six public parks • Task 3c: Submit a report to the Commission including photographs of the installed lighting, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer Task 4 - Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit (Objective 4): • Task 4a Select a vendor following the procurement procedures outlined in 10 CFR 600, 1) a greenhouse gas emissions inventory, 2) a community energy audit and 3) city energy audits • Task 4b: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install outdoor lighting • Task 4e: Define scope of work to identify audit needs • Task 4d: Conduct site inspections • Task 4e: Complete data gathering and analysis for completion of 600 audits • Task 4f: Oversee installation of 250 outdoor lights • Task 4g: An audit report will be created to establish baseline emissions inventory for a base year and for a forecast year to identify emissions reduction targets for the forecast year and identify recommended actions, policies and measures • Task 4h: Submit the final audit report to the Commission and photographs of the installed lighting, utility bills documenting energy reduction, and invoices from both the manufacturer and the installer Task 5 - EECS Development (Objective 5): • Task 5a: The Grantee will develop a scope of work for the EECS • Task 5b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for a technical assistance consultant to assist with plan development and data • Task 5e: Develop FECS for county facilities and operations including energy efficiency, energy conservation and energy usage goals • Task 5d: Provide the Commission with an electronic copy of the EECS. Grant Agreement No. ARSO10, Page 13 of 65