Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Item L1
BOARD OF COUNTY COMMISSIONERS C ounty of M onroe A(I Mayor George Neugent, District 2 T he Fl orida Keys 4� �� m Mayor Pro Tem David Rice, District 4 l Danny L. Kolhage, District 1 „ Y „; ° W Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting August 16, 2017 Agenda Item Number: L.1 Agenda Item Summary #3270 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443 NA AGENDA ITEM WORDING: County Administrators Monthly Report. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT /AGREEMENT CHANGES: NA STAFF RECOMMENDATION: Approval. DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 08/01/2017 7:57 PM Board of County Commissioners Pending 08/16/2017 9:00 AM MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: August 1, 2017 SUBJECT: County Divisions' Monthly Activity Report for August 2017 MONTHLY ACTIVITY REPORT — AUGUST 2017 Airports: Key West July 1 UBER, LYFT and Ride KW start TNC operations at EYW without July 19 incident. July 5 Silver Airways operational discussion related to airport obstruction July 28 removal. July 5 Monthly airline and tenant meeting. No outstanding issues noted. July 6 NIP — implementation discussion July 11 Discussion with United on press release for this year's upcoming service and beyond. July 14 Discussion with FAA on runway rehabilitation project grant schedule and modification of standard submittal. July 18 PFC airline meeting for PFC 417, airlines are objecting to the MTH portion of funding requested, no objections to EYW projects. July 20 Consultant airport project meeting, and also met with Sheriff Ramsay on shooting range proposal at the MTH airport. July 21 Employee evaluations completed and forwarded to HR. July 22 -27 Attending Florida Airport Council FAC 2017 Annual Conference. We are co- hosting the event with Miami -Dade Aviation Department in Miami Beach. July 25 1 Attended special budget meeting in Key West. Marathon July 18 Mid -Year Airport Emergency Plan review with airport staff and stake holders. July 19 Fuel farm follow up inspection. July 22 -25 Attended the Florida Airports Council FAC 2017 Annual Conference in Miami Beach. July 28 Employee evaluations completed. { { ...:....... Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 658 Office Visits 767 New Clients 27 Field Visits 4 Benefits Delivery at Discharge 5 TRANSPORTATION PROGRAM Transportation Calls 223 Veterans Transported 63 FINANCIAL DATA The financial data for the month of July totals $ 372.005.47 this indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs department. Extension Services: • Number of services provided: 139 phone calls, 37 office visits, 17 visits to clients, 26 learning events with 815 participants, 4 media submissions, and 331 publications distributed. Total Budget for FY 16/17: $284,641.00; Year to Date Expenditures and Encumbrances: $235,319.50; Remaining Balance: $49,321.50; Percentage of budget spent and /or encumbered year -to -date: 82 %. The County Extension Director /Family & Community Development Agent accomplished the following activities: • Worked with two summer interns to complete a draft Environmental Purchase Policy and Program. The policy is going through staff review and will be ready for the BOCC meeting in September. Also worked with the interns on the development of a Monroe County Green Business Guide. • Completed a OF /IFAS Monroe County Extension FYI strategic plan which aligns Extension's effort with County priorities. • Collaborated with agents and specialists to develop a new OF /IFAS initiative, CIVIC (Community Voices, Informed Choices) as an inter - initiative program in Florida that helps Extension by training agents to build community capacity to work toward solutions to challenging issues using facilitation and a deliberative discussion framework. Part of the program development included identifying community and statewide partners (individuals & organizations) who can assist with CIVIC. The Environmental Horticulture Agent accomplished the following activities: • Attended the 2017 International Master Gardener Conference in Portland, OR, along with two Monroe County Master Gardeners. Activities included field trips, horticultural lectures, and interaction with other Master Gardeners from the U.S., United Kingdom, Canada, and South Korea. • Held four Summer Plant Clinics with seven Master Gardeners assisting 12 clients. • Made three site visits: Stock Island - Plant identification and problems; Cudjoe Key - Plant identification; and Islamorada - Gumbo Limbo poor pruning and decay. ...:....... The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Was invited to present a poster at the 10th World Sponge Conference in Galway, Ireland. • Organized the Backcountry Sponges and Fisheries Forum held at Founder's Park in Islamorada. • Creating a Water Watch Advisory Board and designing a side -by -side study with FDEP to validate dissolved oxygen and salinity volunteer- obtained measurements as an alternative method certified by FDEP. The Economic Resource Development Agent accomplished the following activities: • Coordinated a Seafood Hazard Analysis and Critical Control Point (Seafood HACCP) certification program in the Lower Keys at the request of local entrepreneurs. • Attended the University of Florida's CIVIC (Community Voices, Informed Choices) In- Service Training to better create an implementation strategy for participatory development currently implemented in lower income communities in Monroe County. • Maintained and repaired a demonstration biodigester designed to introduce biogas energy production technology to interested parties in Monroe County. Improvising on this project is being done under the advice of the project designers at the University of South Florida. Libraries: A number of our activity counts for June showed increases over June of 2016. Notable among these: • We welcomed 36,899 visitors to our libraries in June, an increase of 18% over last year and 11 % over the previous month. • 15.982 customers logged into the Library public access computers or our wireless access network in June, 40% above the number for last year and 5% over last month. PC usage remains strong due to requirements by government agencies for benefit recipients, and to the many businesses that now require online job applications. • 335 new cardholders were added to our roster in June, bringing the total of Monroe County Library cardholders to 38,154. • To continue evidence that our services are still valued post- season, our librarians answered 13,040 questions in June, an increase of 35% over the previous year. Questions were presented via chat, text, e -mail, social media, telephone and in- person. Our expanded reference services continue to be well- received by the public. • E- visits made to the Library's web resources in May came in at 308,723.These e- visits were logged to our website, our online catalog, and our digital exhibit of historical images. • Circulation of e -books in June showed an increase of 8% over that from a year ago with a total of 2,440 check outs. Those still -rising totals are evidence that e -books are very much alive and thriving, as we continue to expand our digital collection to meet the increasing demand. • Attendance at Library- sponsored programs totaled 2,208, 26% more than in the previous { { ...:....... year. This illustrates the continuing popularity of our special summer programs, especially the FLYP (Florida Library Youth Programs) series, in partnership with the State Library. The theme this year is "Build a Better World," and has inspired staff to offer presentations ranging from energy efficient building techniques, with a spokesperson from Home Depot, to creating a city skyline, communication techniques, the Monroe County Sheriff's Animal Farm, creating a Lego city, exploring marine biology, chocolate dipping, 3 -D printing, and robotics. The programs will come to a grand finale with a closing celebration and Reading Awards at each branch. • Though the season of winter tourists and snowbirds has closed out, our numbers show that Library services continue to draw in locals, both long -time and new patrons, and our staff members continue to explore new ideas for expansion of these services. Fire Rescue: • Fire Training Academy remediation work has been completed and inspections conducted, acquiring certificate of occupancy. • Reached tentative agreement with the IAFF Local 3909 for a new three -year Collective Bargaining Agreement. Contract to be ratified by unit members and then submitted to BOCC for approval. • Completed 100% construction plans for Cudjoe Firestation with plans being permitted and then advertised for competitive bids. EMERGENCY MANAGEMENT • Taught an ICS 300 Course to the City of Marathon. • Met with the Area Command Team that will manage a disaster in Monroe County on two occasions. • Completed the EMPA /EMPG Grant scope of work with Regional Coordinator. • Met with Fisherman's Hospital to discuss the Mitigation Grant to be awarded by the State • Attended the Homeland Security SE meeting in Miami. • Continued work on the submission of the 2017 CEMP. • Continued updates on the Radioactive Emergency Plan. EMS /TRAUMA STAR • Trauma Star flew eighty patients to mainland hospitals for definitive care in the month of July. • One Charge Paramedic was successful in the completion of our comprehensive provisional paramedic program. • One Paramedic completed our Flight Medic Training and orientation program. • Conducted our quarterly trauma star safety meeting, quality assurance review procedures, and trauma star operations meeting with flight team. • Completed flight medic training/assessment and testing • Attended Quarterly Florida Keys Health Coalition meeting • Revised eighteen field medical protocols to expand procedures and medications for ground ambulances. • Eight personnel attended an Advanced Airway Management Principles and Practice Course. { { ...:....... 4 • Attended Quality Assurance / protocol review meeting with Medical Director and Flight Crews to review and update current treatment / documentation guidelines. • To continue our compliance with our established strategic objectives for fire rescue, we have received patient follow up data from receiving facilities on thirty one patients for the month of July. • Continued with field training of paramedics on quality assurance /billing issues of ePCR reports. • Received grant funding approval through Florida keys health coalition to host an in county basic designated infection control officer course for 30 students $11,000. KWIA (EYW) • Completed the quarterly (Periodic) Airfield Inspection to include: Fuel Farm Inspection, Six Mobile Fuelers Inspection, Shift Response Drills, Firefighting Product Testing and Inventory and Detailed Airfield Evaluation. • Attended Annual Florida Airports Council (FAC) Conference In Miami Beach FIRE MARSHAL • Completed twelve (12) submitted construction plans for permitting in the Lower Keys. • Reviewed, providing comment for one (1) Development Committee Review applications. • Conducted ten life and fire safety inspections for construction or renovation. • Responded to twelve (12) requests for ISO Fire Protection Class coordination letters. • Responded to two (2) requests for Cause and Origin. • Responded to two incidents, Safety Officer. • Revised proposed fire hydrant locations with Florida Keys Aqueduct Authority. • Preparing to advertise for contractor response: "Request for Proposals" (RFP) for fire hydrant and fire well installation. • Reviewing County Code of Ordinances for compliance with current Florida Statutes, Administrative Code, and Florida Fire Prevention Code. • Meet with MCFR Safety Committee: Firefighter Health and Safety Plan, in compliance with State Fire Marshal, Firefighter Safety and Health Section, state statute and Florida Administrative Code. • Completed 32 submitted construction plans for permitting in Upper Keys. • Completed 12 submitted construction plans for permitting in Ocean Reef. FIRE ACADEMY /TRAINING • New Captain Orientation held for three newly promoted Captains. • Continuous Aerial operations performance skills being conducted by our training division for Monroe County fire fighters. • Mutual Aid training with upper keys fire departments hosted in Islamorada; topic: Drafting and water supply. • Mutual Aid training hosted at NAS with lower keys fire departments; topic: Orientation and operations of the Naval Air Station Boca Chica. • Fire extinguisher training class conducted by our training division for Little Palm Island employees. { { ...:....... • Fire extinguisher training class conducted by our training division for Ocean Key employees in Key West. Social Services: OAA, Older Americans Act Programs Nutrition (Information in this section is for the period 5/21/2017- 6/20/2017: • C -1 Congregate Meals totaled 1215 units during this period, 8663 units year to date • C -2 Home Delivered Meals Hots totaled 264 units, and Home Delivered Meals Frozen totaled 2675units. In -Home Services (Information in this section is for the period 5/21/2017- 6/20/2017): • III -B Chore: 147.50 units this period, 430.50 unit's year -to -date • III -B Screening and Assessment: 5 units this period, 44 units year -to -date • III -B Homemaking: 108.50 units this period, 1126 units year -to -date • III -B Personal Care: 163.50 units this period, 1143 units year -to -date • III -E Screening and Assessment: 5 units this period, 29.5 units year to date • III -E Chore: 64.75 units this period, 242 units year -to -date • III -E In -Home Respite: 76.25 units this period,421.50 units year -to -date • III -E Facility Respite: 552.75 units this period, 3852.50 units year to date Non -OAA Programs CCDA (Community Care for Disabled Adults) for JUNE 2017: • Case Management: 14.50 units for the month were produced • Homemaking: 52.75 units for the month were produced • Home - Delivered Meals: 20 meals for the month were provided • Personal Care: 24.5 units for the monthly were produced CCE (Community Care for the Elderly) for the period 5/21/2017 - 6/30/2017: • Case Management: 82.50 units for the period and 574.75 unit's year -to -date • Case Aide: 0 units achieved and 126.75 unit year -to -date • Companionship: 84 units achieved and 508 units year -to -date • Home Modification: 0 units achieved 2 units year -to -date • Enhanced Chore: 0 units achieved and 97 units year -to -date • Chore: 0 units achieved 126.75 units year -to -date • Homemaking: 467 units for the period and 6653.5 units year -to -date • Specialized Medical Equipment: 0 unit for the period and 6 unit year -to -date • Personal Care: 733.75 units for the period and 6128.5 units year -to -date • Respite: 0 units for the period and 2445 units year -to -date rr. ADI (Alzheimers Disease Initiative) for the period 5/21/2017 - 6/30/2017: • Case Management: 317 units were produced • In Home Respite: 173.50 and 2540 units year to date. 0 units for this period • FACILITY RESPITE 659 and 9776.75 year to date HCE (Home Care for the Elderly Program) for the period 5/16/17 - 6/30/17: • 24 billable units this period 210 billable units year -to -date at the beginning of the contract year Monroe County Transit Department Activity for July 2017 • One -way trips provided: 1766 E • Unduplicated clients served: 246 • Special Needs Clients registered: 536 Deposited Revenue: $403.00 .c Periods Expenditures: $44,549.56 Percentage Spent Fiscal YTD: 70.9% Social Services Department — July 2017 Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 683 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and /or needs. These inquiries range from how and where to apply for Food Stamp benefit, where the closest food bank is located, how to report suspected abuse, or to find out what available services thex are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. b Info and Written Referrals 353 Unduplicated Welfare client households that received service 110 New Welfare cases receiving service 25 Low Income Home Energy Assistance Program cases- 74 $20,714.13 SHIP Cases 24 WAP Cases 18 7 Home and field visits 49 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi - annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 354 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. BAYSHORE MANOR Bayshore Manor's current census is sixteen residents. The current census is four private pay, 10 subsidized and two short term residents. Bayshore Manor provided 376.25 hours of OA3E respite care and 0 hours of CCE and ADI care this month. Bayshore Manor has seven OA3E clients. There are two clients on the waiting list. Revenue for July 2017 $32,420.53 Expenditures for the same period $58,290.93 Percentage of the budget spent year to date 69.49 En2ineerin2: • Card Sound Bridge Repair Project — Substantial Completion established on July 19, 2017. Close out documents to be completed by end of August pending results of FDOT final audit. • Card Sound Toll Conversion Project — Design/ Build submittals for construction engineering and inspection (CEI) review is ongoing. Tentative demolition of existing tolling structures to begin first week of September pending FPL utility relocations. • Lake Surprise Estates Roadway and Drainage Improvement Project- Final rrainage invoice and job closeout files received. • Stock Island I Roadway and Drainage Improvement Project — A pre - construction meeting is scheduled for August 1, 2017. A Notice to Proceed (NTP) was issued July 27, 2017. • Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — EAC Consulting is proceeding with the Design Phase and is in accordance with the design schedule. 100% phase documents submittal scheduled for first week in November 2017. • Key Largo I Roadway and Drainage Improvement Project — Preconstruction meeting with General Asphalt, Inc. held on July 20 Notice to Proceed issued for August 21 st • Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project — Drainage design meeting held on July 10 . SFWMD grant awarded and waiting for FDOT SCOP grant award to complete design. Legal preparing easements for 4 parcels affected by road alignment in county right of way. Pigeon Key Ramp Repair Project — Consultant provided 60% design plans; comments were due from FDOT on July 21st and FOR responses are due on August 4 Plans include two alternatives: homogeneous wood members and engineered wood design. • Sexton Cove Roadway and Drainage Improvement Project — 90% inspection held on July 20 contractor correcting issues noted. • Duck Key Security District Cameras — Camera systems complete as of July 15 th . Duck Key Security Advisory Board coordinating with its members for a training date for end of August. • Garrison Bight Bridge Repair Project — Pre - construction meeting held July 12 and notice to proceed was issued. Submittal process ongoing. Staff and contractor to attend August 1 st Key West City Commission meeting for noise ordinance waiver questions for work to take place during the evening hours. • 1 st Street /Bertha Street Drainage Improvement Project — Six responses for the RFQ for design services were received on July 27, 2017. Selection Committee meeting scheduled for August 24 1h . • Engineering Continuing Services Contract — Current Continuing Engineering On Call Service contracts expire in January. Request for Competitive Solicitations advertised and opens September 12 th . ROAD DEPARTMENT Lower Keys • Chip /Brush- 25 -miles • Right of Ways mowed 25 miles • Weed Eating operations- 10 miles • Cold Patch Pot holes - 2 .5 tons • Road Sweeping- 10 miles • Trim and Chip Coconut trees -10 miles • Sign Technician 14 locates /30 signs /16 post • Mulch deliveries 14 with a total of49 tons savings of $ 6027.00 in dump fees • Used 180 tons of recycled fill from Rockland Key for shoulder work • Special projects • Remove playground at Astro City and spread new sand • Swept Higgs Beach for the 4 th of July • Transported mow trim from Cudjoe Key transfer to Marathon garage for repairs • Osha 10 training in Marathon Upper Keys • Buzz Bar / Chipper Operation • Mowing Operation -------------- • Sweeping Operation------ - - - - -- • Road Repair (dirt road) -- - - - - -- - - -- -16.11 miles - - - -- -82.03 miles miles --1503 ft 54 tons of crushed rock and { { millings used. • Swale------------------------------ • Trench Drains refurbished ------ lbs of cold patch used. • Weed Eat Operation------- - - - - -- Sound rd. and all of Duck Key. • Coconut removal for Hurricane season. -- - - - - -30 ft 1 /2 ton of 57 rock used - - -62 ft 28.5 tons of 44 rock used, 300 -7 subdivisions, all of CR 905,Card - - - - -65 subdivisions 10.89 tons Coconuts removed. • Sign Department----- - installed. - - - - -4 new signs installed,3 new posts • Material pick up from CEMEX • Safety Meeting-------------- - - - - -- • Trash Pick Up--------------- - - - - -- - 36.35tons of Crushed. -- 06/30/2017 -275 bags aprox 4,675 lbs. Special Projects / Other Work • Move equipment from toll plaza to Key Largo (small boat, boat motor,water tank, • Dispose of old equipment from toll plaza. (old solar signs) • Clean and Degrease toll plaza driveway. • Remove Large tree at Hibiscus park. Card Sound Report • Tolls lofted because of heavy traffic $ 6,410.50. Tolls Not Collected PROJECT MANAGEMENT / FACILITIES Senior Nutrition Center — During construction asbestos containing material was discovered and remediated resulting in a short time delay to the project. The current projected substantial completion is expected in September. MCSO Property Locker — Pre - construction meeting has been scheduled for August 9, 2017. Contractor is working on pre- Notice To Proceed checklist items. Crawl Key Fire Academy — Project has been completed. Tenant has taken occupancy of the building. Higgs Beach Atlantic Boulevard Relocation — Conversion process has begun and is expected to take ten to twelve months to complete. Bernstein Park — Project is 85% complete with a new substantial completion date of September 25, 2017. Sod will be delivered the week of August 7, 2017. Cudjoe Fire Station —100% construction documents were received August 1 st and will be submitted to permitting. Staff will begin writing an RFP for construction services. 10 Plantation Key Government Center — Sustainability meeting scheduled for Thursday, August 3, 2017. MCSO and Mosquito Control have entered into a MOU for a joint use helipad resulting in the removal of the helipad requirement from the courthouse project. Design Development continues without the helipad. CMAR RFQ will be published August 7, 2017 with responses to be opened on September 21, 2017 at 3:OOPM. Marathon Library — Project Management has received the 90% drawings on June 27, 2017, distributed them to the stakeholders, and are now under review. The 90% plans are under review by the school district. Once their review is complete, project management will submit feedback to the architect. 100% drawings will be received two weeks after feedback has been provided. Transfer Stations — Contractor has mobilized at Long Key and preparing for mobilization at the Cudjoe and Card Sound stations. Substantial completion is scheduled for late November 2017. Key West Customs Border Patrol Facility — Contractor has completed bond beams, roof truss systems, HVAC duct work, and a portion of the breakaway walls. Contractor working on enclosing structure and has submitted a plan to CBP for penetration into existing space. Substantial completion is expected for September 16, 2017. Rowell's Water Front Park — Public meeting has been scheduled for August 28, 2017. Architect and Project Management will present the proposed master plan and phased construction plan at that time. Higgs Beach Sand Re- nourishment — FDEP review is complete and their comments are being incorporated into the permit application to the DER Plans are 60% complete. Correction Facilities • PW completed Air Quality and Light testing in the Marathon Jail. • PW completed Air Quality and Light testing in the Plantation Key Jail. Stock Island Detention Center • Contractor continued installation of new Chillers. • Contractor performed PM on the Elevators. • Contractor started the installation of the new Chiller on the Sheriff's Headquarters Building. • PW installed new hatches in Dorm F and Dorm G. • Contractor performed PM on Kitchen equipment. • MCDC Completed LC.E inspection. { { ...:....... 11 L.1.a 150.00 125.00 100.00 75.00 50.00 25.00 Monroe County Detention Center - Stock Island Percentage of customer requested work orders completed within 3 days with KPI 41% of 102 Customer requested work orders were completed within 3 days during July 2017 o%Compiete aKPI WWO_ Completed _Mays 0.00 16May 161une 16July 16Aug 16-Sep 16-Oct 16-Nov 16-Dec 17 Jan 17 Feb 11 Mar 17 Apr 1 17 May 17 Jun 17 Jul 0 %Complete 74% 78% 61% 65% 44% 68% 56% 51% 44% 42% 48% 55% 67% 39% 41% ■ KPI 0.63 1.79 1.49 1.82 1.69 1.23 112 1.25 1.35 9.60 1.14 1.33 1.19 1.09 1.02 W W© Completed 3days 120 139 91 118 74 84 63 64 60 40 55 73 80 43 T 42 Facilities Maintenance /Parks & Beaches Lower Keys • Repairs to flooring/ install new carpet — Clerk's Office Traffic Division • Paint Yoga Deck @ Higgs Beach • Installed new playground equipment @ Astro City • Build & Install counter tops for Project Management • Removed Cabinets and installed new counter tops in CAD conference room • Window sill repairs @ Bayshore Manor • Install new lights @ Wilhelmina Park • Install fence in Gato Basement to separate and secure confidential documents • Repair roof leak @ Big Coppitt Fire Station • Steam clean carpets @ KW Library • Install new water fountain @ West Martello Tower • Re -mulch fitness trail stations @ Big Pine Community Park • Interior painting of Freeman Justice Center • Interior painting at Gato • Seal Bronze sign outside Gato • Drywall repairs for Health Department @ Gato 12 Packet Pg. 1089 Upper Keys Murray Nelson Government Center: • Provided Assistance for eleven events in the auditorium • Move 9 boxes from Room 227 for destruction to Key West • Painted Electric Room Floor and Install New LED Lights • Retrofit Lights to LED • Install white Board Ring 124 • Install Cork Board Rm 4 115 • Unclog Drain Line A /H/U4 3 • Assemble Sit /Stand Desk in various locations of Murray Nelson • Contractor, South Florida Control fixed Valve 4 18 for Brenidy Office not cooling • Fixed corner, paint, on wall in Growth Mgmt. • Ordered Partition, Cubicles for 2 nd Floor Murray Nelson • Remove All Chairs for Carpets to be Cleaned in Auditorium Room • Remove old Furniture, Paint Room 218 and Install New Furniture for Don Crouch Social Service Department: • Tightened Toilet Seats in Social Service and Senior Citizen Center /AARP • Picked up Donated Furniture and Delivered to Social Service 88070 Overseas Hwy • Installed New 10,000 BTU A/C Unit • Replace Light Bulbs in Bathroom — Clean Fans Senior Center Plantation Key Courthouse: • Installed New A/C Unit Second Floor Women's Restroom • Contractor Installed New Lock — Back Door in State Attorney Office • Move TV from Court Room A to Upstairs State Attorney Office • Fixed Clerks Office A/C Unit • Install New Water Fountain Main Lobby Ellis Building: • Fixed A/C Unit in the Family Court • Installed Horn And Strobe Lighting Drug Court Restroom • Fixed Air Vent from Rattling in Janice Panse Office • Fixed Lattice Under Building • Fixed Lights in Ladies Room Upstairs 13 Duplex Residence: • Repair Exterior Wall Upstairs Apt 41 • Make Storage Partitions Under the Duplex Units Tavernier Fire Station # 22: • Contractor Fixed Fire Station Bay Door Entrance • Replaced Ceiling Tiles • Replaced Bay Lights Roth Building: • Contractor made New Signs for Sheriff Office Islamorada Library: • Fixed A/C Unit in Community Room of Library • Fixed Men's Handle in Restroom • Install New Thermostat Cover • Repair Roof Leak • Replaced 6 Fluorescent Lights and Clean Fans Key Largo Library: • Contractor Reworked Front Door • Contractor Found and Repaired leak in Women's Bathroom • Contractor Retiled Floor in the Women's Bathroom • Fixed Emergency Back Door to Open Magnolia Public Works: • Deliver Furniture for Room 218 at Murray Nelson Upstairs Key Largo Tax Collector: • Change Light Bulbs in Office Card Sound Toll Booth: • Unclog Drain for A/C Unit { ...:....... 14 PARKS & BEACHES: Key Largo Community Park: • Checked Electrical Box that was Smoking — Contractor Repaired • Fixed Power in Whole Concession Building • Fixed the clog in the Women's Restroom • Reset Baseball Timer Harry Harris Park: • Fixed Electrical Sprinkler Pump • Repair Fence at Kiddy Playground • Repair Door & Hinges Women's Restroom near Concession Stand • Replace & Paint Sign at Doggy Station • Block Off Gate to North Field Notes: • Preventive Maintenance completed for some HVAC units. • Performed a safety inspection at the Skate Park in Key Largo Community Park. • Performed playground high frequency inspection for all Upper Keys Parks with Playgrounds. • Harry Harris Park was scheduled for softball and baseball practices and tournaments. • Hard Surface Courts and Sand Volleyball Courts Inspection July, 2017 • Park Common Areas Inspection July, 2017 • Parking Lot and Sidewalk Inspection July, 2017 • Exercise Trails Inspections July, 2017 • Post Signs in Upper Keys 11 Locations for Visitors " Public Record Notice" FLEET MANAGEMENT • Garage Staff completed monthly safety training (Tire Safety). • Working on Fleet's annual performance evaluations. • Working on revisions for Fleet's new web page. • Sheriff Blue Bird Bus diagnoses and repair- Ongoing • Re- install of Dean Lopez emergency power generator- Pending. • Ordered and received new scanner for diagnosing electrical problems in county vehicles. • 4 Fleet Staff members attended Conflict Resolution seminar /work shop. • FDEP mandated annual underground fuel tank inspections- Ongoing. • Purchased sheriff light bar (out of service cover) for Upper Keys garage. • Attended ICP meeting with Emergency Management Staff member in Marathon. • Met with EMS Director regarding Hurricane preparedness. • Met with Marathon Airport Staff regarding surplus of Airport units. 15 • Did site visit at Upper Keys and Marathon garages. • Multiple repairs from inspection of all garage lifts- Ongoing. • 1 Fleet Staff member scheduled to attend Sheriff Dept. Arbitration Installation training; August 8' 2017. • Repair of Upper Keys and Marathon decal label makers - Ongoing. • Warranty repaired new air condition charging machine. • Medical Examiner emergency power generator malfunction resolved. • Gato Building generator coolant leak resolved. • Sheriff Command post generator replacement- Pending • Completed repairs on Solid Waste Department's Upper Keys clam truck. • Middle Keys Solid Waste Department clam truck repairs- Pending. • Surplus clam truck prepped for service; temporarily assigned to Solid Waste Department. • Solid Waste Department brush cutter repair at Marathon garage —Ongoing. • Corrosion control and painting of Key West fuel tank - Pending. • Midyear vehicle surplus sale — Ongoing. • 2 Fleet Technicians temporarily assigned to fill in for recently retired Marathon Lead Mechanic. • Working on proposed reorganization of existing full time Fleet positions and duties. • Obtained new tire contract dealer in Homestead to replace long time Keys Dealer who just went out of business. • Assisting Marathon Airport with surplus fire apparatus disposal. • Research, repair and modification of Sheriff Department's speedometer calibration machine- Ongoing. • Marathon garage front end alignment machine out of service; replacement of same - Pending. • Permanent installation of emergency power generator for Magnolia Street facilities- Pending. • Annual pre - hurricane season generator oil changes- Ongoing. • Annual pre - hurricane season generator fueling- Ongoing. • Additional pre - hurricane prep activities - Ongoing. • Electrical diagnoses and repair of sheriff crime scene unit - Ongoing. • Cudjoe substation generator electrical repair- Ongoing. • Safety certification for Key West chain and hoist I -Beam Pending. • Replacement of 4 emergency power generator exhaust systems- Ongoing • Big Pine Fire Dept. generator fuel tank corrosion control and painting- Ongoing. • Several mechanics voluntarily worked overtime to keep up while several mechanic positons remained unfilled. • Written SOP's for vehicle procurement and vehicle surplus -Work in progress. • Seeking Key West contractor who can provide vehicle front end alignments- Pending • Installation of new fill port boxes for Marathon fuel facilities- Pending. • Three garages combined processed and distributed (10,300) gallons of gasoline and (3,800) gallons of diesel fuel. • Three garages combined provided preventative maintenance, and completed approximately (107) unit safety inspections. ...:....... 16 • Three garages combined opened and /or completed approximately (200) work orders. • Professional accounting assistance for updating Fleet budget and billing process — Ongoing. • Corrosion control and painting at Marathon fuel facilities- Pending. • In -house CDL drivers prep training Pending. • 1 additional Fleet Staff member receiving fuel management billing training- Ongoing. • 2 Fleet Staff members waiting for rescheduled word intermediate training- Pending. • Corrosion control and painting of Marathon drive on lift- Pending. • 1 new Nissan pickup truck for Building Dept. -On order. • 1 new Ford Escape for OMB -On order. • 1 new Ford Explorer for Airport Marathon- On order. • 8 new pickup trucks for Public Works Departments -On order. • Processed 2 new clam trucks; placed in service for Upper and Lower Keys Road Departments. • Processed 1 new chip body truck; placed in service for Lower Keys Road Department. • Received 1 new chip body truck for Upper Keys Road Department. • Processed 1 new compact wheel loader; placed in service for Solid Waste Department. • 1 new fork lift for Solid Waste Department -On order. • 1 new tractor brush cutter for Solid Waste Department- On order. • 1 new plug -in hybrid for Extension Services Department -On order. • 1 new ARFF fire rescue truck for Airport Key West -On order. • 1 new crew cab special pickup truck for Airport Key West -On order. • 1 new single cab pickup truck for Airport Key West —On order. • 1 new extended cab pickup truck for Airport Marathon -On order. • Processed 1 new zero turn mower; placed in service for Big Pine Key Park. • 1 new Gator for Upper Keys Road Department -On order. • 1 new box trailer for Big Pine Key Park -On order. • Assisting Emergency Management Department with end of year vehicle replacement. • Updating contents labels for garage hazardous waste drums- Pending. • 3 County units remain out of service due to airbag safety recall. • Processed monthly safety and PMI due reports for County, Sheriff, and Health Department. • Processed monthly fuel billing accounts receivables for all in- program County Departments. • Processed monthly fuel billing; School Board accounts payables. • Processed monthly invoices and outside billing for not in- program Departments. • Processed daily and monthly parts and supply accounts payable invoices. • Processed accident repairs for Risk Management and various Departments. • Processed factory recalls for various Departments. • Verified Florida Toll By Plate invoices for various Departments. • Standardization of Fleet oil & lubes Pending. • Interviews for Lead Mechanic Marathon —Ongoing. • Interviews for Mechanic 2 Upper Keys- Ongoing. { { 17 • Emergency Management documentation issues; Fuel, Ground Support, and Emergency Vehicle List —Ongoing. • Completed revision of emergency generator list for Emergency Management Department. • Corrosion control and painting of Key West shop truck- Pending. • Finalized sale of approximately 25 surplus units. • Garage facility improvements all areas - Ongoing. • Disposal of obsolete and defective Fleet equipment- Pending. • Prepping of Fleet supply delivery and storage truck- Pending. • Prepping of 2 nd Plantation Key, Marathon, and Key West shop trucks- Pending. • Fleet employee training and refresher training — Ongoing SOLID WASTE MANAGEMENT Recycling Department • Responded to phone calls and queries from residents and businesses. • Reached out to County vendors, area service providers and waste processors to establish parameters for collection, identify how to best work together to communicate issues, increase recycling and decrease obstacles. For example Reuter's Materials Recovery Facility, Keys Sanitary Service, Marathon Garbage Service, Waste Management, Key West Sustainability & Recycling Coordinators, Ca112 Recycle, and others. • Identified potential grant opportunities and created list of viable opportunities for future consideration. • Compiled list of major events for visibility and outreach throughout the keys. • Printed and distributed flyers for Bar & Restaurant recycling. • Presented information on commercial recycling to members of the Upper & Middle Keys Action Networks to describe County commercial recycling efforts and how they can get involved. • Discussion with Marathon and Lower Keys board members to present recycling information at meetings. • Gave Keys Weekly interview about commercial recycling. Hazardous Material Department Household Hazardous Waste and E- Waste: Scope of work: During the month of July, staff held six household hazardous collections for Monroe county residents. The residents dropped off household chemicals including solvents, paints, batteries, light bulbs, and various cleaning products. The staff segregates and handles the material properly onsite at each transfer station. Below is the detailed information of the material collected throughout the month. • Staff accepted material from 66 Monroe County residents and 7 businesses. • Staff accepted Hazardous and Electronic Wastes from the following commercial participants: Salvation Army Frederick Painting { ...:....... 18 L.1.a Boy Scouts of America Nearshore Electric Keys Citizen Key largo Wastewater Treatment Dist. 1 Local businesses • Staff recycled over 120 lbs. of lead sealed batteries with Interstate and 38 Ibs. of rechargeable batteries with Call2Recycle • Staff recycled 555 gal of contaminated fluids with EMC Oil Corporation. • Staff bulked 330 gal. of latex paint and 55 gal. of oil based paints. • Staff crushed 750 fluorescent and mercury containing bulbs in house accumulating one 55- gal drums. Growth Management: 0 0 19 Packet Pg. 1096 REVENUE vs. EXPENSES FISCAL YEARS 2014, 2015, 2016 and CURRENT FY 2017 FY2017 Adopted FY2016 YTD- FY2017 YTD- Difference FY16 % p FFY Actual FY2015 Actual FY2016 Actual Budget June June to FY17 Change BUILDING DEPARTMENT Expenses $ 2,629,967 $ 3,389,568 $ 3,577,235 $ 4,560,499 $ 2,363,573 $ 2,955,628 $ 592,055 25.05% O Revenue $ 3,509,337 $ 4,009,252 $ 4,973,159 $ 4,56D,499 $ 3,674,467 $ 3,708,486 $ 34,019 0.93% Q N Difference $ 879,370 $ 619,685 $ 1,395,924 $ $ 1,310,894 $ 752,858 $ (558,036) _A CODE COMPLIANCE t +- O Expenses $ 1,308,545 $ 1,360,117 $ 1,227,999 $ 1,416,346 $ 833,429 $ 827,518 $ (5,911) -0.71% O Revenue $ 504,251 $ 647,999 $ 1,214,818 $ 1,416,346 $ 985,082 $ 1,343,703 $ 358,621 36.41% Difference $ (804,294) $ (712,118) $ (13,182) $ $ 151,653 $ 516,185 $ 364,532 0 a PLANNING DEPARTMENT U Expenses $ 3,515,337 $ 3,909,219 $ 3,411,131 $ 5,881,689 $ 2,313,83D $ 2,671,292 $ 357,462 15.45% Revenue $ 2,D48,770 $ 3,012,230 $ 3,602,852 $ 5,881,689 $ 2,502,565 $ 2,982,439 $ 479,874 19.18% N Difference $ (1,466,567) $ (896,99D) $ 191,721 $ $ 188,735 $ 311,147 $ 122,412 E L) OVERALL SUMMARY M Expenses $ 7,453,848 $ 8,658,904 $ 8,216,365 $ 11,858,534 $ 5,510,832 $ 6,454,438 $ 943,606 17% Q Revenue $ 6,062,358 $ 7,669,481 $ 9,790,828 $ 11,858,534 $ 7,162,114 $ 8,034,628 $ 872,514 12% Difference $ (1,391,490) $ (989,423) $ 1,574,463 $ - $ 1,651,282 $ 1,580,190 $ (71,D92) 19 Packet Pg. 1096 Note: Revenue and expense numbers reflect amounts in FinancePlus system. 20 0 CL d w % M 0 0 CL d w % M 0 0 a U d E a Packet Pg. 1097 L.1.a PLANNING & ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS Monroe County issues permits to ensure compliance with Federal, State and local laws. The following charts represent the main services provided: Permits; Job Value; Plan Review; and Inspections that guide development in Monroe County. Note: Total permits have hit an all -time high over the past decade. Jun 2017 Total Issued Permits by Fiscal Year 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 Total Job Value for Issued Permits by Fiscal Year 300000000 $264.4 48.7M 250000000 200000000 $' 75.6M 165.M 6 M----$ 150000000 121.3 4 .M 100000000 50000000 0 ) O ' 5 O ti ti Jun 2017 ��11 $250.8M $180.0 85.4M 177:510f 134.8M N O CL N W % t r_ O O Q N W % r_ O D a U r_ W E t v cC a 21 Packet Pg. 1098 O h <Z ° O '1 O `b O °) ti 0 y y ,L y '' �R yh ti0 tit , °� � °� L.1.a PERMIT ACTIVITY BY OFFICE Includes all Reviewing /Inspecting Departments: Building, Fire, Planning and Environmental ISS UEO PERMI TS PLAN REVIEWS INSPECTIONS I, — Jun -2016 n c. MY Of FAIL Hevrev✓s $7,330,616.00 • Middle Keys 4,000 $1,153,553.00 • Ocean Reef $7,951,436.00 • Upper Keys $4,755,019.00 TOTAL $21,190,924 3,500 , 3,000 2,500 2 ,000 2 212 1'500 656 1,000 $02 q4Jun-2017 500 0 Jun-2016 Jun -2017 Jun -2016 Jun -2017 Jun -2016 ISSUE PlanReviewrs Inspections • Lower Keys 565 399 876 910 1 1,877 • Middle Keys 26 30 124 101 161 197 ■Ocean Reef 49 58 265 362 296 354 ■ Upper Keys 162 169 886 839 1505 1,453 TOTAL 802 656 2,151 2,212 3,943 3,881 Does not incl ude "Boat Improve ment Fu nd" Revenue. Office= l/Area =Lower Keys: Stock Island upto7 mile bridge. office Keys:Startsat Duck Keyto Fiesta KeyChannel rr5, excludes - Marathon, Grassy Key, Cityof Layton, Islamorada,and Lower Matecumbe. Office =3 /Area =Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef. Office= I/Area= LawerKeys: Stock Is land up to7milebridge. JOB VALUATION OF ISSUED PERMITS Office Keys: Startsat K ey iestaKey,CtVof L ayt on, Islamorada, and BY PERMIT "WORK" LOCATION es- Markhon, G , Cty of ayk Lower Matecumbe. I, �# Office =3 /Area= UpperKeys: Comparison by Office North of Tavernier Creek Bridge up to Ocean Reef. 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 $21,190,924 $15 Jun -2017 $6,093,269.00 $1,455,255.00 $3,5119,996.00 $4,064,075.00 $15,122,558 22 Packet Pg. 1099 Jun -2016 • Lower Keys $7,330,616.00 • Middle Keys $1,153,553.00 • Ocean Reef $7,951,436.00 • Upper Keys $4,755,019.00 TOTAL $21,190,924 $21,190,924 $15 Jun -2017 $6,093,269.00 $1,455,255.00 $3,5119,996.00 $4,064,075.00 $15,122,558 22 Packet Pg. 1099 Jun 2017 Total Number of Plan Reviews on Applied Permits by Fiscal Year 25000 I 20000 15000 10000 5000 21,131 0 O OHO 6 O'b O� ti 0 ,y y l y '� yD ly ti ti� , , , , , , 0 ti ti ,ti3 J�� J,h ti0 Excludes "N /A" and Logged CSR "L" resulted reviews << osrrc,•= e�n,ruam,ar cm: PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION s �[ hxk cey [ry Fieira n2yf�fe5nelsl, Comparison by Office nuke- .a /a.e.vgpvren� nom,m rrrmiwveee A.meeuProAw"n weN. 306 750 700 150 100 1 :J 0 leuw+ L4.Ar leeV+ La.+n Lever 1 LeM1Vn M� � A.i�ddW W "d�dW I hsft► Ahddly, M hl �Ow I owi d I omA O[un 9c¢ia OWex Ogpsr UP0, 0 PLVA PUMA 6 Uwe, Uwe" O CL d w % t O O Q N Z C O C r D a U d E v a 23 Packet Pg. 1100 L.1.a WiTrIV ii11A Total Number of Inspections o Permits by Fiscal Year 35,000 30,000 25,000 20,000 15,000 10,000 5,000 FY12 -13 FY13 -14 FY14 -15 FY15- Excludes "N /A "inspections FY16 -17 24 Packet Pg. 1101 INSPECTION ACTIVITY BY PERMIT "WORK" LOCATION Comparison by office anee.rr+ r+uvn+� r+ls n« morr ««,i «c,..xe.apr +osx�«.aKr 1200 IO00 800 500 400 200 0 ENVIS ][AM ELECT CN PLAN UMB ENVIR. ELECT ECR Plum LUMS ( NV rct YAM LECT NWS ELECT ECH PLAN LUMB Lower Lower Lower Waver Lower Lower Middle Middle Middle Middle Middle Middle Ocean Ocean Ocean pper Upper Upper Upper r Upper K K s ReeF Reed Reef M%27 Keys Keys ■lun -N}17 67 500 203 68 9 '564 7 86 20 4 1 16 10 1dA 62 92 5BB 191 61 162 ■lun --1, 42 557 182 68 13 656 10 75 32 5 li 12 139 38 100 594 168 69 187 24 Packet Pg. 1101 L.1.a offi- 11A—L.wer Keys. stock Island up to ] mile bridge. office= 2/Area= Middle Keys: Starts at Duck Key to Fiesta Key Chan neuti, FxcludesAAarathon,Gmssy Key, Ctyaf Lay¢a n, Islamorada, and Lower Matecumbe. Offi -11A r upper Keys: North ofTavemierCreek Bridge upto ocean Reef. PLANNING AND ENVIRONMENTAL RESOURCES PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION Comparison by Office 160 140 120 100 80 60 40 20 0 10 LK PLA N I LK RP I LK OG O I LK SR- BID I LK TO RM I LK 10 MK PLA N I MK RP I MK OG O I MK SR- BID I MK TO RM I MK 10 OR PLA N I OR RP I OR SR- BID OR O RM OR 10 UK PLA N UK RP UK OG O UK SR- BID UK TO 111PA UK ■Jun -2017 153 84 25 1 2 20 9 39 34 1 2 160 92 13 Excludes "N /R" and Logged CSR "L" restaged reviews ° "Ice- kIslan d up ] mile: Stoc PLANNING AND ENVIRONMENTAL RESOURCES k Islan upto mile bridge. 0ffire= 2fArea= Middle Keys: St art satD"ckKeyt °FiestaKeyCha" "eIK5• INSPECTION ACTIVITY FxcladesMarathon,Grossy Key, Ctyaf Layta n, Islamorada, and LawerMa e Offi . BY PERMIT "WORK" LOCATION re =3 /Area =Upper Keys: North afTavernier CreekBridge up to 0rean Reef. Comparison by Office 100 90 80 70 60 50 40 30 20 10 0 BPD PLAN BID PLAN BID PLAN BIO PLAN Lower Keys Lower Keys Middle Keys Middle Keys Ocean Reef Ocean Reef Upper Keys Upper IG 0 Jun -2017 47 1 9 1 7 1 1 1 10 1 4 1 92 1 24 Excludes "N /A" inspections 25 Packet Pg. 1102 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump -out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. 26 Alcoholic Beverage Appeals & Settlements Development Agreements Environmental Resources FLUM Amendments Historic Preservation Home Occupation LDRD LUD Amendments Major Conditional Use Minor Conditional Use NROGO Plats Pre -App Public Assembly Road Abandonment ROGO Shorel ine Approvals TDR Temp Const Staging Text Amendments Tier Amendment Time Extensions THE Vacation Rentals Variance Variance- Dock (Long) Variance- PC Planning & Environmental Resources Applications (A -P) April 2017 - June 2017 Planning & Environmental Resources Applications (P -Z) April 2017 - June 2017 27 :2017 Apr w2017 May Y2017 Jun 1i 2017 Apr ■2017 May E2017 Jun 24 Total R06 O Q N w % t O O Q N w % O 0 a U r— N E t V a Packet Pg. 1104 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 # of applications 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 # of applications 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 0 Planning & Environmental Resources June 2017 - Applications z � �`� z � o c . ° c O xh y z y z O �' Q �J °� O ati OQ \ boo �,ti fix, c 4� a ° z y po Q G a Qo c c z o� w r c ,pa L° eJp c °tom` z� � z + el, PQ Q OR z 18 17 15 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 0 V Planning & Environmental Resources � �� o D �y y y � O 5 Q -\ c� , ��c ��� ���c t��� a��`oQa\�'v�`�o a �J �`� 4 © � Q ti� Q Q t �� t` m O C' oy� x9 �' y �'?� �y 0a y�i �� oa Q c �`3 �� o fi w �� k"- P a C. P Q a J o� `� i ° to �J ��P o �� `Q +� PQQ y���p o c� J�y� e „�© 0 S � a`` ` J 28 Packet Pg. 1105 June 2016 Applications I 0 450 400 350 300 250 200 150 100 50 Planning & Environmental Resources Comparison of Total Annual Applications 29 Packet Pg. 1106 2010 2011 2012 2013 2014 2015 2016* 2017* *Includes ROGOAIIocation Applications June L.1.a GIS DEPARTMENT GIS Projects - Data/Map Requests /Technical/Programming - Historic Aerials Mapping — In progress - RLAA - Storm Events - Mapping — Floodplain Management - Elevation Certificates & LiDAR Points — Mapping (in progress) - MCLA -MLS — Web Map Application — Planning - Sewer Structures — Mapping - Engineering - Voting Precincts — Updates — Joyce Griffin - Vacation Rental — Mapping - Planning - GIS Data Support — RLAA - AMEC - Plat Book Mapping — Planning (in progress) GIS Addressing - 23 New physical address assignments Public Planning & Environmental Map App Usage — June 2017 Views this Period Avg Views Per Day Logi—this Period 1,372 47.31 0 Usage Time Series 88 s fill 62 6l3 &4 65. 6/fi 6f &0 6/9 6110 &11 6/12 6/13 6114 &15 6116 6/19 6118 6119 6/20 N21 6122 fi 3 &A 6125 N26 629 N28 N29 N O Usage activity is based on GMT time reporting. Your local time zone is GMT -4 hours 0 CL d W % 0 0 CL d W % r 0 r a U d v a 30 Packet Pg. 1107 L.1.a MARINE RESOURCES DEPARTMENT Channel Marker Program: Channel Marker /Buoy Replacements 70 60 50 40 30 20 10 0 July Aug Sept Oct Nov Dec Jan Feb March April May June 2016 2017 July 2016 Marker/ Replaceme $0.00 August $609.00 September $2,156.00 October $0.00 November $0.00 64 $0.00 January 2017 $19,544.01 February $4,281.00 16 $4,240.00 April $3,000.00 May $12,826.00 0 3 0 0 0 $ 1 2 8 July Aug Sept Oct Nov Dec Jan Feb March April May June 2016 2017 July 2016 Marker/ Replaceme $0.00 August $609.00 September $2,156.00 October $0.00 November $0.00 December $0.00 January 2017 $19,544.01 February $4,281.00 March $4,240.00 April $3,000.00 May $12,826.00 June $78,854.00 Total $125,510.01 Total annual costs for marker /buoy replacements for the past twelve -month period were approximately 215% higher than the same timeframe in 2016 ($58,256). The large number of marker repairs in June were due to an FWC marker grant which was completed in June. Fewer marker repairs are anticipated in the next six months due to the extensive marker repairs just completed (most upcoming marker repairs will be due to damage rather than wear). 0 CL d W a 0 0 CL d W a 0 2 D a U d E a 31 Packet Pg. 1108 L.1.a Channel Marker Program (cont.): Grant Funding Levels $80,000 $70,000 $60,000 FWCFBIP $50,000 $40,000 $30,000 $20,000 $10,000 $0 �� An FWC Florida Boating Improvement Program (FBIP) grant for $70,278 for channel marker repairs was approved by the Board in August 2016. That grant was completed in June 2017. Derelict Vessel Program Derelict Vessels Removed 6�8 66 65 :I 36 2 16 :I 24 12 17 kj�n�= � 132 D S 0 CL d W % M 0 0 CL a) W % M 0 0 a U d v a 32 Packet Pg. 1109 L.1a Derelict Vessel Program (cont.) onth July 2016 Derelict Vessel Removal Costs $17,769.00 August $50,857.00 September $5,600.00 Oct $28,946.00 November $49,548.00 December $0.00 January 2017 $15,677.00 February $2,300.00 March $82,104.00 April $195,821.00 May $14,987.00 June $21,407.00 Total $485,016.00 4r O Q W a O r_ Derelict vessel removal costs for the past twelve -month period were approximately 208% higher 0 C than the same timeframe in 2016 ($232,679). Note that the County received an FWC Florida W Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording 2 ' additional removals which began in July 2016 and were completed in August 2016. Numerous c additional removals occurred in April 2017 utilizing a grant from the FWC Derelict Vessel a Program. Another 24 derelict vessels were removed during the Marquesas chug removal project o completed in April 2017. Note that the level of effort to seek out, identify and process derelict v vessels was significantly increased over the past 6 -9 months, providing an extensive cleanup of derelict vessels throughout the Keys. It is anticipated that the number of derelict vessel removals in the next year will more closely reflect past yearly averages (prior to 2016) or slightly higher. a 33 Packet Pg. 1110 L.1.a Grant Funding Levels $180,000 $160,000 $140,000 $120,000 $100,000 FWC $80,000 �BIP $60,000 CBI P $40,000 $20,000 $0 An FWC Florida Boating Improvement Program (FBIP) grant in the amount of $74,943 was executed in April 2016 for removal of sixteen derelict vessels. The removals were completed in August 2016. An FWC Derelict Vessel Grant for $165,183 was executed in January 2017 for the removal of fifty derelict vessels which began in March and were completed in May. An FWC BIP grant in the amount of $86,462 was executed in March 2017 for the removal of 25 derelict vessels which was completed in May 2017. Vessel Pumpout Program: Number of Pumpouts 2500 2000 19 03 81 g; 96 93 `�`� - 86 - D 77 , 87 1500 - - - ;� 47 loan 0 July Au_ Sept Oct Nov Dec Jan Feb March April May June 2016 2017 t= 0 CL d W % 0 0 CL a) W % 0 0 a U d E v a 34 Packet Pg. 1111 L.1.a Sewage Removed (gal.) 35000 30000 - 2 5000 20000 15000 10000 5000 0, July Aug Sept Oct Nov Dec Jan Feb ! Iarch April May June 2016 201- State Funding Levels $800,000 $700,000 $600,000 Legislative $500,000 CVA $400,000 Tota 1 $300,000 $200,000 $100,000 $0 Vessel Pumpout Program (cont.): Pumpout numbers have exceeded the current quota of 1500 per month nearly every month since the quota was established April 1, 2015 (October 2016 pumpout numbers dipped just below 1500 due to preparation for possible storm conditions early in the month), and Pumpout USA performed its one millionth gallon pumpout in early December 2016. State funding for the pumpout program was transferred from Pumpout USA to the County in November 2015. Total State funding increased in July 2016 to $672,350, covering approximately 92% of the County's program total annual cost of $729,800. 0 CL W W a 0 0 CL W W a 0 D a U d E a 35 Packet Pg. 1112 L.1.a CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk -ins, phone calls, e- mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. 6" �� o� 0 1 6 ; 4 a CASES HEARD BEFORE SPECIAL MAGISTRATE JUNE 2017 CASES PRESENTED BEFORE SM 47 CASE DESCRIPTION 47 Sewer Cases 9 Vacation Rental Cases 14 Regular Cases 16 Collections 5 Final Orders 0 Mitigation 3 Lower Keys 8 Middle Keys 39 Upper Keys 0 36 Packet Pg. 1113 L.1.a JUNE 2017 NEW CODE CASES DELGADO 14% CUTIE 26% OCPHERSON 9% �RD NEW CODE CASES OPENED 106 BOELLARD 10 JONES 3 CUTIE 27 LINK 11 DELGADO 15 MCPHERSON 9 DOWLING 13 MEREDITH 8 GRANT 10 0 CL d w a 0 0 CL d w a 0 D a U d E v a 37 Packet Pg. 1114 GRANT JONES DOWLING 9% 3% LINK L.1.a JUKE 2017 TOTAL INSPECTIONS & ACTIVITIES WINDSOR BOELLARD 6/ 1.0°!0 1 r, MCPHERSON 8% 13% JONES 10% al )ELGA 6% OWL[ 7% Packet Pg. 1115 O Q d w r_ c O C O Q N w L r_ c O C r Q V N V Q 39 Packet Pg. 1116 CODE COMPLIANCE DEPARTMENT Fines Collected By Month _ VACA_nCK REN SEWER -OOl1ECT1ON5 OTHER $250,000 $200,0017 $190,000 $Hl0,O04 $75,765 $55,074 $56,432 575— $217,151 $227,785 $266,06 $14,810 $76,234 $14®,28® $44,887 $44,411 $7H,5BT 06-1UN 07-1UL 0"UG DgSEP 10-UCT 11 -law 01_1AN 02-FE6 6 04-APR 05-MA7 06 -luly 2015 2017 — VACATION RENTALS $13,360 $20,745 512,600 $2,418 $73.511 $102,943 $24 $3_MO $17;%3 $W73 $7,043 $33_68 $33,263 --- 6E"FER $0 $500 $2,15U $175 $500 $1950 $0 $0 $5,650 $300 $0 $4375 $350 ammGOL7ECTIONS $57.496 $32, 09 $40,382 $64096 SM.— $130,142 $22L,790 $1Ey61O $10,375 5107,465 53k— $53 . .069 54.5,064 —OMER S5A_ S I.— $900 Sb.-7 50 53,700' s u+ _ S0 S4— SIP-' $1,].470 $1,000 So O Q d w r_ c O C O Q N w L r_ c O C r Q V N V Q 39 Packet Pg. 1116