Item L4BOARD OF COUNTY COMMISSIONERS
County of Monroe A(I Mayor George Neugent, District 2
TheOI1da Keys 4� �� m Mayor Pro Tem David Rice, District 4
l Danny L. Kolhage, District I
„ Y
„; ° W Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
August 16, 2017
Agenda Item Number: L.4
Agenda Item Summary #3211
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
10:00 a.m.
AGENDA ITEM WORDING: Approval to advertise an RFP for 2 years of water quality
monitoring services in support of the Florida Keys Reasonable Assurance Document (FRAD) as
requested by the Department of Environmental Protection (DEP), 50% funding to be provided by
DEP and 50% match required by the County and municipalities, exact match amount to be
determined after solicitation opening, estimated in the range of $50,000-$75,000/year, which is not
budgeted.
ITEM BACKGROUND: FDEP has requested the County's assistance in managing new water
quality monitoring services required for the Florida Keys Reasonable Assurance Document
(FKRAD). DEP has requested that the County issue the solicitation and manage the contract work.
DEP developed the scope of work and is finalizing it with the input from various stakeholders.
County staff has not selected the monitoring sites and will not be involved in the analysis of the
samples to be collected. The samples collected will be sent by the vendor directly to the laboratory,
and will not be sent to or through County staff. The laboratory chosen will need to meet all
applicable DEP requirements.
DEP is working with the municipalities on finalizing the scope and determining the funding
contributions. The final $ amount of the County's and the municipalities contributions will be
specified in the grant agreement to be presented in the future.
The Florida Keys Reasonable Assurance Documentation (FKRAD) was approved by the Florida
Department of Environmental Protection (FDEP or Department) for Nutrients in 2008 and provided
to the Environmental Protection Agency (EPA) in February 2009. The FKRAD was developed by
the Department in cooperation with local governments, state agencies, and federal agencies within
the Florida Keys to set forth and accelerate the actions that have been taken or were planned to be
taken to reduce nutrient loadings to near shore waters throughout the Florida Keys so that water
quality standards are met and beneficial uses are restored. The Florida Keys Reasonable Assurance
Plan was divided into several documents and can be found at
http://www.dep.state.fl.us/Water/watersheds/rap.htm.
The near shore waters comprised of 23 estuarine WBIDs (Water Body IDentification units)
classified as Class III waters (Recreation, Propagation and Maintenance of a Healthy, Well -Balanced
Population of Fish and Wildlife) are subject to the applicable water quality standards and assessment
methodology set forth in Chapter's 62-302 (Surface Water Quality Standards) and 62-303
(Identification of Impaired Surface Waters, IWR) of the Florida Administrative Code (F.A.C.). A
map of the 23 WBIDs is included in Figure 1 of the RFP providing the planning units (Upper Keys,
Middle Keys, and Lower Keys) and cities.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: N/A Expiration Date:
Total Dollar Value of Contract: TBD Total Cost to County: TBD est. $50,000-$75,000/year
Current Year Portion: TBD Budgeted: No
Source of Funds: DEP 50%, County and municipalities 50%, $ amount TBD
CPI: N/A Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount: N/A
Grant: 50% funded by DEP funds County Match: Yes
Insurance Required: Yes
Additional Details:
M
REVIEWED BY:
Rhonda Haag
Completed
07/31/2017 11:22 AM
Pedro Mercado
Completed
07/31/2017 11:56 AM
Budget and Finance
Completed
07/31/2017 2:55 PM
Maria Slavik
Completed
07/31/2017 2:58 PM
Kathy Peters
Completed
08/01/2017 3:52 PM
Board of County Commissioners
Pending
08/16/2017 9:00 AM
• FDEP working with Stakeholders on RFP for water
quality sampling for the 23 WBIDs in the FL Keys
Reasonable Assurance Document
• Monroe Co., Islamorada, KLWTD, FL State Parks,
Marathon, Key Colony Beach, Layton, Key West, US
Navy, and FDOT
• FDEP will provide 50% funding and require 50%
match from Stakeholders
• FDEP has developed a scope of work and asked the
County to issue an RFP and manage the contract
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Florida Department of Environmental Protection
Division of Environmental Assessment and Restoration
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• The plan is scheduled to be fully implemented and
incompliance with the nutrient water quality
targets by 2020.
• Full implementation includes completion of
wastewater and stormwater projects outlined in
the plan.
Examples from document: installation of baffle boxes,
upgrading wastewater treatment facilities, installation of
central sewer/removal of septic systems, etc.
• Compliance is achievement of the nutrient targets.
• An insignificant increase in nutrient concentration at 500
meters (halo zone) above natural background.
• Average of concentrations measured at the halo zone in 1985
when the Keys were designated as Outstanding Florida Waters.
• Has reasonable progress been made on the list of
projects and activities in the RA plan?
• # projects of completed
• # of activities implemented
• Are the projects on schedule?
• What does the water quality monitoring data indicate?
• Is water quality improving?
• Are adjustments needed to achieve the RA goals?
• If water quality targets are not achieved, more restoration
activities/projects may be necessary.
• Evaluation this year (2017), report to be
completed by the end of the year.
• The next update of the RA plan will be in 2020,
when it's scheduled to be complete.
• If WQ are targets achieved,
• the plan has been successful and no additional work is needed
• If WQ targets are not achieved,
• an assessment of nutrient reductions associated with
completed projects/activities will be done; additional or new
sources of nutrients identified — which could be canals — and
additional projects will need to be done and the RA completion
date extended.
• Site -specific TMDLs could be mandated by DER
• What we know now:
1. As of 2011 update, 68 of 126 projects were completed
by stakeholders.
2. More projects have been completed or are due to be
completed by 2020.
3. We don't have sufficient data in all areas to assess for
nutrients.
4. The nutrient data we do have was not collected from
the points of compliance.
5. We have some data from the inland/canal waters that
are above the nutrient thresholds.
• What we DON'T know:
1. Are water quality targets being achieved?
2. Are the restoration projects and activities working?
3. Is more work necessary?
• Select representative sampling locations
• Collect samples within different "seasons"
• Minimum of 4 samples, prefer from each
location
• Total nitrogen (TN) and Total phosphorus (TP)
• DEP approved methods
• # of locations varies with size of the WBID and
land activities
# of WBIDs
South ROC
90
FDEP's Regional Operation Centers (ROCs) 80 $� Southeast ROC
Florida Keys 2016 and 2017 sampling: 70 65
• 2016 - 14 WBIDs and 102 samples 60
50
• 2017 — 11 WBIDs and 100 samples 40 FKRAD
• Additional canal restoration project 30 23
support 20
10
0
1 2 3
FKRAD compliance sampling:
• 23 WBIDs (Estuaries) Request for Proposal (RFP) to cover this portion.
• Estimate of 252 samples needed to fully assess the 23 FKRAD WBIDs for nutrients
(63 estimated number of stations with 4 samples collected in a calendar year).
• Two staff and a boat are needed to collect samples from each location.
• Monitoring will be done for 2 years.
REQUEST FOR PROPOSAL
• Includes
• Locations - at or near the halo zone, NOT canals
• Monitoring — collecting the specified number of samples and
analytes from each location for 2 years
• Lab services — analysis for total nitrogen, total phosphorus,
and chlorophyll -a
• Field services — measuring dissolved oxygen, temperature,
pH, salinity, and specific conductance
• Quality Assurance lab analysis and field measurements
must adhere to specified methods and follow DEP's QA Rule
and SOPs
• Data Management — lab and field data must be uploaded to
DEP's statewide database (Water Information Network)
MA
• DEP will enter into a grant agreement with
Monroe County providing 50% matching of funds
to support RAD compliance monitoring.
• Does not include canal monitoring, but some locations
could be near canals or at the mouth of a canal,
between the canal and the halo zone.
• Canals were originally identified as impaired for
dissolved oxygen
• Many now attain the new DO water quality standard;
however we know that some have nutrient concentrations
which impact the RA compliance evaluation
• Some locations for the RFP could be near canals or at
the mouth of a canal, between the canal and the halo
zone, which would provide some info about canal
water quality.
• RFP could be supplemented to include specific
monitoring in the canals with funding from Monroe
County (no match from DEP).
• Canal monitoring data could be used to identify areas
where additional work needs to be done if RA targets
are not achieved.
• Contact Information
Division of Environmental Assessment and Restoration
Julie Espy
Water Quality Assessment Program, Administrator
J u I ie.espy@dep.state.f I. us
850-245-8416
Mailing address:
2600 Blair stone Road MS3560
Tallahassee, FL 32301