05/21/2014 AgreementAMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT &COMPTROLLER
NNROE COUNTY, FLORIDA
DATE: June 19, 2014
TO: Judy Clarke, PE
Director of Engineering
ATTN. Pamela Hancock
FROM. Lindsey Ballard, D. C IV I
At the May 21 2014 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Items C39 Task Order with EAC Consulting, Inc. for engineering design and
permitting services for Key Largo (Lake Surprise Estates) Roadway and Drainage Improvements
Project. The task order is being awarded under the On Call contract for Professional Services.
Enclosed is a duplicate original executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
Cc: County Attorney
Finance
File J
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax. 305- 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
TASK ORDER FOR ON CALL PROFESSIONAL SERVICES BETWEEN
MONROE COUNTY AND EAC CONSULTING, INC.
FOR
KEY LARGO (LAKE SURPRISE ESTATES) ROADWAY AND DRAINAGE
IMPROVEMENTS PROJECT
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 16th day of January 2014 between Monroe County
hereinafter referred to as the "County" and EAC Consulting, Inc. hereinafter referred to
as "Consultant" where design services are allowed if construction costs do not exceed
$2,000,000.
All terms and conditions of the referenced Contract For On Call Professional
Engineering Services apply to the Task Order, unless the Task Order modifies an Article
of the Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
This Task Order is effective on the 21" Day of May, 2014.
Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
The scope of services for the Key Largo (Lake Surprise Estates) Roadway And Drainage
Improvements project will include completion of design for construction and any required
permitting for the asphalt overlay, milling and resurfacing, roadway reconstruction
including establishing roadway crowns and the installation of french drains for the roads
in the Lake Surprise Estates subdivision of Key Largo.
The Design for Construction shall include, but shall not necessarily be limited to, plans
and specifications which describe all systems, elements, details, components, materials,
equipment, and other information necessary for construction. The Design for
Construction shall be accurate, coordinated and in all respects adequate for construction
and shall be in conformity, and comply, with all applicable law, codes, permits, and
regulations. Products, equipment and materials specified for use shall be readily
available unless written authorization to the contrary is given by the County.
Details of the scope of services are outlined below and included in the Consultant's
proposal that is attached to this task order as Exhibit A.
1.0 DESIGN DEVELOPMENT
The Consultant will evaluate existing adjacent environment and habitat and provide a
design that eliminates or minimizes impacts to the surrounding environment and habitat.
2.0 CONSTRUCTION DOCUMENTS PHASE
2.1 The Consultant shall prepare, for approval by the County, Construction
Documents consisting of Drawings and Specifications setting forth in detail the
requirements for the construction of the project. Construction documents shall conform
to the standards contained in the following:
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May 21, 2014
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Florida Department of Transportation Roadway Plans Preparation
Manuals
http: / /www. dot. state. fl .us /rddesign /PPMManual /PPM.shtm
2. Florida Department of Transportation Design Standards
http: / /www. dot. state. fl. us / rddesiqn /DesignStandards /Standards.shtm
3. Florida Department of Transportation Manual of Uniform Minimum
Standards for Design, Construction and Maintenance for Streets and
Highways http: / /www. dot. state. fl. us / rddesign /FloridaGreenbook/FGB,shtm
4. Florida Department of Transportation Surveying Procedure
5. Florida Department of Transportation Drainage Manual
http: / /www.dot.state.fl.us /rddesign /dr /files /2008DrainageManual.pdf
6. MUTCD
http: / /mutcd.fhwa.dot.gov/
7. American Disabilities Act
http: / /www2.dot.state.fl. us /proced uraldocuments /procedures /bin/6250200
15. pd
8. Florida Department of Transportation Flexible Pavement Design Manual
http: / /www. dot. state. fl. us / pavementmanagement /PUBLICATIONS.shtm
9. Florida Statutes
http: / /www.Ieg.state.fl. us/ Statutes /index.cfm ?Mode= View %2OStatutes &Su
bmenu =1 & Tab = statutes &CFID = 14677574 &CFTOKEN = 80981948
2.2. The Consultant shall provide Drawings and applicable Technical Specifications
for the County's review.
2.3 Upon completion of the Construction Documents Phase, the Consultant shall
provide Construction Documents for the County's approval. Upon approval by the
County the Consultant shall provide the County up to 5 sets of Construction Documents
that have been signed and sealed by the Engineer. The Consultant shall also provide
an electronic version of the construction documents. The Consultant shall provide an
estimate of anticipated construction cost in accordance with the construction
development phase.
2.4 The Consultant shall assist the County in the preparation of the necessary
bidding information for the production of bidding forms, the Conditions of the Contracts,
and the forms of Agreements between the County and the Contractors by providing
supporting information as to the projects scope, bid items, estimated quantities and
construction duration. The County shall prepare all Bidding Forms, Conditions of the
Contract, and Forms of Agreement.
2.5 The Consultant's construction documents (plans, specifications, etc) will conform
to all codes and regulations of the federal government, county, state, municipalities,
agencies and state departments, in effect at the date of this Agreement, and shall be of
such completion as to be acceptable for review and ruling by said agencies when
permits are applied for. The Consultant shall use due care in determining permit
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May 21, 2014
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requirements and shall meet with regulatory agencies as necessary to coordinate
specific permit requirements. The Consultant shall document all meetings and
conversations with said regulatory agencies. If permits are denied for incompleteness or
for lack of following said codes or regulations, or permit requirements, then the Engineer
will conform the construction documents in such manner to receive permits upon such
plans. Work required by the Consultant to conform documents to federal, state, city,
county, or agency specifications to allow them to be approved shall be completed at no
charge or cost to the County, unless said requirements are changed during the course of
the project.
2.6 The County shall be responsible for the timely submittal of all permit application
fees.
2.7 At the 60% and 100% design phases the Consultant shall provide drawings and
other documents which depict the current status of design for the County's review and
information. The Consultant shall provide an estimate of anticipated construction costs
and construction schedule.
2.8 As needed, the Engineer will provide clarification and answers to questions from
prospective bidders during the construction bid process. Answers will be provided in a
timely manner in order to facilitate bidding.
3.0 CONSTRUCTION DOCUMENTS PHASE REQUIREMENTS
To satisfactorily perform the Construction Documents phase requirement, the
Engineer must complete the tasks set forth in items 3.1 through 3.4.
3.1 Construction Plans — This consists of, at a minimum, Key Sheet, Summary of
Pay Items and Quantities, Drainage Map, Project Layout, Plan and Profile sheets,
Typical Sections, Detail sheets, General Notes, Traffic Control Plan. Construction plans
shall be in accordance with FDOT Plans Preparation Manual.
3.2 Specifications — For general specifications, FDOT Specifications will be used.
Comprehensive, abbreviated methods, materials and systems descriptions in tune with
the drawings will be developed as necessary with Technical Special Provisions.
3.3 Schedules — Prepare an estimate of the Construction Time.
3.4 Estimate of Construction Cost — Estimate of anticipated cost in accordance
with the Construction Documents.
4.0 CONSTRUCTION COST
Contemporaneously with the submission of the Design, the Consultant shall submit to
the County in writing its final estimate of the contractor's anticipated bid price for
constructing the Project. Once submitted, the final anticipated price estimate shall be
adjusted by the Consultant to reflect any increase or decrease in anticipated price
resulting from a change in Design.
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May 21, 2014
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4.1 The Construction Cost shall be the total estimated bid cost to the County of all
elements of the Project designed or specified by the Engineer.
4.2 The Construction Cost shall include the cost at current market rates of labor and
materials and Equipment designed, specified, selected or specially provided for by the
Engineer, plus a reasonable allowance for Contractor's overhead and profit.
4.3 Construction cost does not include the compensation of the Consultant and the
sub - consultants, the costs of land, rights -of -way, financing or other costs which are the
responsibility of the County.
4.4 The Engineer agrees that, should the bid for construction of the project exceed
its estimate by ten percent (10 %) or more, it will redesign, redraw or rebid, at no
additional cost or expense to the County, until the bids are within the stated limits.
Construction Phase services will be included in future task orders.
Article VII, Paragraph 7.1 is amended to include the following:
The Consultant shall be paid monthly; the following lump sum amounts will apply for
each task (except where noted):
Task 1: Pre - Design Services
$
24,205.00
Task 2: 60% Construction Documents
$
38,909.00
Task 3: 100% Construction Documents
$
59,148.00
Task 4: Permitting (Not to Exceed)
$
11,893.00
Task 5: Bid and Award & Construction Support Services
$
13,440.00
Surveying and Mapping
$
49,652.48
Subsurface Utility Engineering (Not to Exceed)
$
26,300.00
Geotechnical Engineering
$
19,882.09
Environmental Investigations
$
4,000.00
Reimbursables (Not to Exceed)
$
3,000.00
Total
$ 250,429.00
Article IX Miscellaneous, Paragraph 9.21 is amended as follows:
Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public
records laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required
by Monroe County in order to perform the service.
(b) Provide the public with access to public records on the terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
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(d) Meet all requirements for retaining public records and transfer, at no cost, to
Monroe County all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to Monroe County in a format that is compatible with the information
technology systems of Monroe County.
Paragraph 9.29 Federal Highway Administration Requirements do not apply to this
project.
REMAINDER OF PAGE LEFT BLANK
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EAC Consulting, Inc.
May 21, 2014
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IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly
authorized representative.
Consultant
EAC Consulting, Inc.
Witness:
s 1� A-a -i �
Signature Date Sig t Date
',ZZ
Vice Pr es i de n t, Civil Engineering
uCNuty %-'1U1 r%
Date: 19g A I I a 01
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
by:
May r /Chairman
MONROE COUNTY ATTORNEY
APPR AS TO FORM:
ck u" n t 1.1 f rit, 9
CHRISTINE M. I_IMBERT- BARROWS
ASSISTANT COUNTY ATTORNEY
Date 5llflll`1
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