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2017-2018 FK-146 07/19/2017Kevin Madok, CPA •' Circuit Court & Comptroller — Monroe County, Florida •, Clerk of the C cu p tY DATE: August 8, 2017 TO: Debbie Lofberg Executive Administrator Planning, Code Compliance & Building Department FROM: Pamela Hanc*C. SUBJECT: July 19th BOCC Meeting Attached are three duplicate originals, of the below, executed on behalf of Monroe County for your handling: I5 Task assignment (FK -146) with the Florida Fish & Wildlife Conservation Commission to receive $70,000.00 which will allow the County to hire a contractor to remove invasive exotic plants from conservation lands that are owned or managed by Monroe County. I6 Task assignment (FK -151) with Florida Fish & Wildlife Conservation Commission to receive $80,000.00 which will allow the County to hire a contracted crew of invasive exotic plant control technicians to treat invasive exotic plants on conservation lands that are owned or managed by Monroe County. Please be sure to return one fully executed duplicate original, of each of the above, for the Clerk's record. Should you have any questions, please feel free to contact me at extension 3130. cc: County Attorney Finance Filet/ KEY WEST 500 Whitehead Street Key West, Florida 33040 305 - 294 -4641 MARATHON 3117 Overseas Highway Marathon, Florida 33050 305- 289 -6027 PLANTATION KEY 88820 Overseas Highway Plantation Key, Florida 33070 305 -852 -7145 PK/ROTH BUILDING 50 High Point Road Plantation Key, Florida 33070 305 -852 -7145 TASK ASSIGNMENT NOTIFICATION FORM FWC CONTRACT NO. 13101 Task Assignment Number: FK -146 Contractor Name: Monroe County Contractor's Contract Manager: Beth Bergh (305) 289-2511 Project Title: Monroe County Initial Date: 1 June 2017 FWC Contract Manager: Ruark Cleary (850) 6I7 -9427 FWC Site Manager: Jackie Smith (772) 871 -5407 PID #:97849391000 Task Description: Provide terrestrial vegetation control services in accordance with the scope of work for land within the designated 4 acres of Monroe County Properties. Work shall consist ofthe Contractor systematically traversing, locating, and treating 100% ofthe listed invasive plants with the result ofa minimum of95% oftarget plants being killed. Work shall be conducted pursuant to details stated in the current executed Task Assignment scope of work and any executed Change Order for this Task. The FWC Contract Manager for the Invasive Plant Management Section may issue modifications to this Task Assignment altering the scope of the invasive plant control authorized (increase or decrease acres, add or remove plant species, change units or unit boundaries). The Section Leader of the Invasive Plant Management Section may issue modifications to this Task Assignment reducing the reimbursement amount and any changes to the Term. The Contractor is not authorized to perform work on any additional sites until such time as the FWC and the Contractor have fully executed a Change Order for said additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense. The Contractor is authorized to subcontract. Deliverables: Contractor is to provide terrestrial vegetation control services on public conservation land as identified in the Task Assignment Scope of Work (Exhibit 1). Contractor will perform vegetation control services to include, but not limited to, chemical treatment, mechanical removal.. and hand pulling as needed per the task assignment. FWC will reimburse contractor for all completed work as required for each task assignment. Invoicing Frequency and Financial Consequences: An invoice is submitted after work has been completed by the Contractor. All detailed invoice supporting documentation including, but not limited to, payroll information, chemical invoices, and approved and signed Weekly Progress Report forms shall be maintained on file and available upon request. Only costs directly related to the services being provided may be reimbursed. One invoice must be submitted upon completion of work within the time - period given by the FWC Contract Manager. The invoice must reflect the FWC Contract number, the Task Assignment number, and the Dates of Service. Ifthe Contractor materially fails to comply with the terms and conditions, including any Federal or State stages, rules or regulations, the FWC shall temporarily withhold cash payment pending correction of the deficiency. Additionally. Rule 60A- 1.006(3), F.A.C. governs the procedure and consequences of "ult. -n Financial consequences for default by the Contractor include but are not limited to the requirement that Contractor reimburse FWC for rocurementelts. .a Task Assignment Start Date: Upon execution Final Treatment Complet4 : June 3YM018 rn Task Assignment Type: Amount Not To Exceed: ;K W CT p C 0 Fixed Price $70,000.00 G PROJECT # x . I �o. Total Task Assignment Value $70,000.00 �C _ 139900 102334 FK -146 r 01 Funding Information W ORG CODE EO OBJECT CODE MODULE SPEC. CAT. PROJECT # YEAR AMOUNT 77358090200 02 139900 102334 FK -146 17 -18 $70,000.00 MONROECOUNTY +h (3er-3 /N A ry r , M o vi ro e— Date Date MONROE COUNTY ATTORNEY APP ) FORM Ile r� a x ^_ FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION Ruar� y, Contract 1v ager D td e'� L '� k/& i AC.,tnter dmini rator Date �V/ IPM Section Leader Date CLERK _n Q Z7 rn 0 v FWC Contract No. 13101; Task Assignment FK -1 TASK ASSIGNMENT RESPONSIBILITIES RESPONSIBILITIES OF THE CONTRACTOR: 1. Upon full execution of the Task Assignment, the Contractor will coordinate with the FWC Site Manager to establish a mutually agreeable work schedule; 2. A Ground Crew Supervisor, employed by the Contractor, will be present at all times when work on the site is underway; 3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will assure contract crews are knowledgeable of, and remain within property and treatment boundaries. Every effort shall be made by the Contractor to avoid damage to native vegetation and wildlife; 4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and Consumer Services ( FDACS) in the Natural Areas categories. A copy of each supervisor's FDACS certification will be provided to the FWC Site Manager prior to initiation of on -site supervisory duties; 5. The Ground Crew Supervisor may supervise a maximum of eight (8) field employees at any given time, unless otherwise noted in the Task Assignment; 6. The Ground Crew Supervisor shall be responsible for the collection, recording, and timely submission of all data and reports required. At weekly intervals and at the completion of initial treatments and site reassessment, a complete report will be submitted to the Site Manager detailing sites treated, number and size of plants killed, and type of treatment used. This data will be recorded on the FWC "Weekly Progress Report Form "; 7. The Contractor will strictly adhere to all herbicide label application, precautionary, and safety statements; 8. All control efforts shall be at least 95% effective in preventing re- sprout of treated target vegetation. If 95% kill rate is not achieved for any area of the project sixty (60) days after project completion, one additional thorough treatment of the plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC; 9. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s); 10. The Contractor shall forward an original invoice along with all corresponding Weekly Progress Report Forms, completed and approved, to FWC Invasive Plant Management, 3800 Commonwealth Boulevard, MS 705, Tallahassee, Florida 32399- 3000 within thirty (30) working days of final County approval. RESPONSIBILITIES OF THE FWC SITE MANAGER: IL The Site Manager reserves the right to inspect, at any time, the Contractor's procedure, spray system(s), spray solution(s), and other ancillary equipment, and to approve operating personnel. Inspection, however, will not relieve the Contractor of any obligations or responsibilities nor will it transfer any liability to the lands listed under "Project Location "; 12. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes additional treatment areas or change in treatment methodology; 13. The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments of all funds encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the approved invoice will be forwarded to the site management agency. FWC Contract No. 13101; Task Assignment FK -146, Page 2 of 2 Scope Of Work Project Information Exhibit 1 Project Title : Monroe County Initial Treatment 2017 -18 Fiscal Year : 2017 -2018 Project Category : Large Treatment Type : Initial Task Assignment No : FK -146 Contact Information Site Manager Contact Information First Name : Beth Last Name : Bergh Addressl : 2798 Overseas Hwy, Suite 400 City : MARATHON State : FL Zip : 33050 Primary Phone : 305 - 289 -2511 Email : bergh -beth @monroecounty - fl.gov Location Managed Area Total Acreage of Managed Area Lead Agency Regional Working Group Monroe County Managed Areas 1,606 Monroe County Florida Keys Project Location The majority of Monroe County Conservation Lands are located in the Lower Keys and in Key Largo. In total, there are approximately 3,500 parcels and 1,500 acres of Monroe County conservation lands. Most individual parcels are only 0.1 acre in size, but many are contiguous and combine to form much larger management units. The current project includes work on Big Pine Key. Project Counties Monroe Directions to Pre -quote Location NA - County to hire contractor Exhibit 1 RESPONSIBILITIES OF THE CONTRACTOR Unless otherwise established in the Purchase Order, the Contractor shall complete all work as set forth in the Project Scope of Work in full compliance with the terms of the Contract. The responsibilities of the Contractor include (this is not complete list; refer to FWC RFP 13/14 -94 forall requirements): a. Within 30 days from receipt of the Purchase Order, the Contractor shall initiate control operations at the specified project location, unless stated otherwise in the Project Scope of Work, Purchase Order, or email correspondence with the Site Manager. The Contractor shall notify the Site Manager via electronic mail seven days prior to entering the work site. Prior to initiating work, the Contractor shall provide an estimated work schedule to the Site Manager for discussion. The Contractor shall provide the Project and Site Managers with the following access numbers: office telephone; cellular numbers for all supervisors working on FWC projects; and a valid email address. The Contractor is not authorized to perform work on any additional sites or plant species until such time as FWC has fully executed a Change Order for said additional work. Any work performed by the Contractor contrary to the Purchase Order shall be at the Contractor's expense. b. Within seven working days from receipt of the Purchase Order, the Contractor shall email to the Project and Site Managers the contact information for the Contractor's designated certified ground crew supervisor(s) for the project. The Contractor's ground crew supervisor must be present at all times when work on the site is underway. Any change to who is the ground crew supervisor must be approved in advance by FWC and the Site Manager. c. Ground Crew Supervisors shall be responsible for: 1) coordination with the Site Manager on a daily /weekly basis; 2) all control activities and crew safety on project sites; 3) ensuring that all contract crews are knowledgeable of, and remain within, property and treatment boundaries; 4) ensuring that every effort shall be made to avoid damage to native vegetation and wildlife, which includes site disturbance; and, 5) the collection, recording, and timely submission of all data and reports required. At regular intervals determined by the Site Manager and at the completion of initial treatment and site reassessment, a complete report will be submitted to the Site Manager detailing sites treated, number of plants or size of area treated, and type of treatment used. These data will be recorded on the "Weekly Progress Report" (WPR). It is the responsibility of the Contractor to submit complete and accurate WPR(s) to FWC and the Site Manager. Ground crew supervisors may supervise a maximum of eight crew members at any given time, unless otherwise noted in the Purchase Order or approved in writing by FWC and the Site Manager. d. The Contractor is required to use GPS units to identify and document treatment area boundaries for each day worked. Each crew member must carry a Garmin GPS (track setting should collect least often). Submitting GPS tracks without actually conducting a treatment shall be grounds for default. GPS tracks (if requested) and Weekly Progress Reports shall be delivered to the Site Manager on a weekly basis (e.g., each Tuesday for the previous week's work). Treatments are recorded in terms of total acres covered and a percent coverage of the target plants. Incomplete WPRs will be returned to the Contractor for completion. e. The Contractor shall strictly adhere to all herbicide label application, precautionary, and safety statements. The Contractor shall properly dispose of or recycle all herbicide and adjuvant containers. The Contractor is also responsible for any leaks, spills, environmental damage, or theft of materials from the job site and for reporting quantities to the Florida Department of Environmental Protection. f. If the Site Manager requires a decontamination plan, then the Contractor shall submit a brief plan in writing to the Site Manager for approval. The Contractor shall be required to follow any site specific decontamination plan thus approved. g. The Contractor is responsible for the repair, restoration, or replacement of any native vegetation or property damaged as a result of any activity by the Contractor, at no cost to FWC and to the satisfaction of FWC and the Site Manager. h. 100% of target vegetation identified in the attached Scope of Work shall be treated in one thorough treatment. If 95% control is not achieved for any area of the project two months following completion of the initial treatment, one additional thorough retreatment of the area will be required and will be the responsibility of the Contractor at no cost to the contracting entities. Control is defined as treatment effective in preventing re- sprout of treated target vegetation. Exhibit 1 L To ensure that the selected Contractor provides the best service to public conservation land managers, FWC has instituted a "Three Points Rule." Failure to fulfill the above responsibilities shall subject the Contractor to an assessment of "points" as set forth in FWC RFP 13/14 -94 and further described below. An accrual of three points during the Contract term shall cause the Contractor to be ineligible to participate on any quote or project for one calendar year after dismissal. Use of the "three points rule" does not preclude FWC from exercising its rights to terminate for default or convenience. Three Point Default Table Infraction Description Points 1 Failure to notify the FWC Project Manager 7 days prior to initiating work (unless authorized by Project Manager). 0.5 2 Absence of the assigned crew supervisor holding valid FDACS pesticide applicator license in the Natural Areas Weed Management certification during all times that work is conducted. 1.0 3 Failure to complete the task specifications by the completion date of the purchase order. 1.5 4 Failure to treat 100% of target vegetation and /or conduct retreatment to achieve 95% control level when directed by Site Manager or FWC Project Manager. 2.0 5 Repeatedly submitting incorrect or incomplete progress reports, GPS tracks, or invoices. 0.5 6 Failure to obtain written approval to subcontract from Contract Manager. Subcontractors shall be evaluated prio r to approval. 1.0 7 Unacceptable non- target damage, as determined by FWC and the Site Manager. 1.0 8 Unacceptable site disturbance, as determined by FWC and the Site Manager. 1.0 9 Herbicide contamination /spill on public or adjacent private land. 1.0 10 Failure to maintain communication with site manager on progress /problems and work initiation or completion. 1.0 RESPONSIBILITIES OF THE SITE MANAGER a. The Site Manager shall attend the "pre -quote meeting" for their project(s) to ensure that Contractors have sufficient information about the project area, targeted species, and site conditions in order to provide a reliable quote for the work to be conducted. To assist the Site Manager in preparing for a pre -quote meeting on their property, FWC has created the "Site Manager Checklist ". b. The Site Manager shall be responsible for informing the awarded Contractor about timing of the treatment(s), conflicting scheduled events, and current site conditions that may affect completion of the contracted work. The Contractor is not responsible for any changes to the work specifications that have not been approved by FWC. c. Prior to the commencement of an invasive plant removal project, the Site Manager shall address the necessity for a decontamination plan. If the Site Manager requires a plan, it shall be the responsibility of the Site Manager to inspect all equipment prior to work commencing on the first day at the project site, on any occasion that the equipment leaves the project site, and any time during the course of the control operation. d. The Site Manager shall monitor the activities of the Contractor and thus reserves the right to inspect, at any time, the Contractor's procedure, spray systems, spray solutions, and other ancillary equipment, and to approve or disapprove operating personnel. However, inspection, or a lack thereof, shall not relieve the Contractor of any obligations or responsibilities nor shall it transfer any liability to the land listed as "Project Location" in the Scope of Work or to FWC. e. Before signing the Weekly Progress Report(s), the Site Manager shall verify that the content of the WPR(s) reflect control operations observed in the field and described in the approved Scope of Work. Description Managed Area : Monroe County Managed Areas Exhibit 1 Habitat Description See attachment "Natural Communities ". Additional sites may be added by the Monroe County Land Steward, subject to approval by FWC - IPM. FNAI Natural Communities Targeted Plants seaside m ahoe l _portie ____ Other Targeted Plants Unit Treatment History Thespesia populn Year Acres Unit 2007 10.00 912 Agency IPM Species BP AP .- Initial 2008 16.00 912 IPM BP AP Initial 2009 13.00 12 IPM BP AP Initial 2010 11.00 8 9 11 12 IPM BP AP Initial 2011 7.00 8 9 12 IPM BP AP Initial 2012 5.00 8 9 12 IPM BP AP Initial 2014 5.20 12 IPM BP AP Initial 2015 5.00 9 10 12 IPM BP AP Initial 2016 3.50 8 9 10 12 IPM BP AP Initial 2017 5.50 9 IPM BP / AP _ Initial Unit Description COVER CLA55 I RANG,(" /o) Treatment Unit(s) Unit 8 : 1) <1" /0 L)1 -5 /o S)b %0 ' :)):)I-/D-/O 0li0 io Acreage Treatment Type Cover 0.50 Exotics Cover class 5; 0.5 acres infested Unit 9 0.11 Exotics Cover Class 4 0.11 acres infested Unit 10 0.55 Exotics cover class 5 0.55 acres infested Unit 11 0.50 Exotics Cover class 4. 0.5 acres infested Unit 12 1.55 Exotics Cover Class 6; 1.55 acres infested Total Treatment Acres: 3.21 Addendum Specifications STANDARD Work Specifications Exhibit 1 Contractor shall begin treatment where directed by the Site Manager and shall proceed in a systematic manner across contiguous areas to ensure 100% of target vegetation is treated. Contractor will treat each target species by the most effective method, such as basal bark or cut stump for trees and shrubs, and foliar for ferns, vines, and grasses. Small seedlings /saplings may be hand - pulled and bagged, or hung on branches of surrounding trees. Pulled seedlings /saplings should never be left on the ground. Climbing ferns and vines over eight feet tall should be treated by the "poodle -cut" method. Contractor shall follow all label directions for applied herbicides. The label is the law. All herbicide mixes should contain the adjuvant(s) necessary to ensure an effective treatment. A marker dye should be included in all tank mixes. Contractor shall be liable for unacceptable non - target damage to native plant species. Disposal of plant material will be in accordance with the SOW, which may include offsite dumping and tipping fees.Contractor shall supply all transportation, chemicals, labor, and equipment necessary to accomplish the work assigned, unless otherwise stated in the SOW (e.g., chemicals may be provided to Contractor). Contractor shall fully complete a Weekly Progress Report (WPR) for all time worked on site and shall submit the WPR to the Site Manager (or designee) for signature at a predetermined time and place. GPS tracks of each treatment area shall be recorded by Contractor and provided to the Site Manager and /or the Commission upon request. Contractor will be responsible for security of work areas, such as closing and locking gates during and after work hours. Contractor shall decontaminant all equipment before entering or leaving the project area, to ensure that no propagules or reproductive material is transported between treatment sites or managed areas. Equipment Considerations Monroe County to hire contractor in accordance with the County's purchasing procedures; details regarding equipment considerations are to be included in Monroe County's contract with its contractor. The FL Keys Invasive Exotics Task Force's "Decontamination Protocol" requirements will be included in the County's contract with the selected contractor. Other Requirements and Provisions Monroe County to hire contractor in accordance with Monroe County purchasing procedures. The County's contractor will work under the direction of the County Land Steward. Due to the proximity to adjacent residences, the exotic vegetation will be physically removed from the sites and chipped. The physical removal of the exotic vegetation will allow the County to fully restore the sites by removing solid waste/ debris and planting native vegetation as needed. The County's contractor will complete as many of the listed sites as possible within the contracted amount. Therefore, not all sites listed here may be completed. Conversely, additional sites may be proposed by the Land Steward, subject to approval by FWC -IPM. The project will conclude by June 1, Threatened, etc. Species Potential spp: White- crowned pigeon; Key deer; Lower Keys marsh rabbit; Bartram's hairstreak; Key mud turtle; manchineel; and skyblue clustervine Project Time Frame Timing of the Treatment: Fall /Winter 2 treatments /cogon grass only Yes (' No Does treatment date matter? C Yes (- No Can treatment occur on weekends? (Required) Yes 0 No Can treatment occur outside of normal business hours? (Required) Yes 0 No Uploaded documents for the Proposal Exhibit 1 General Location Map - Initial.jpg Project locania n /proximity General Location map MAP o f Pre -bid - Initial.Ddf Pre -bid location ma Monroe Co Initial Treatment Area Map 2017- 18.pdf Treatment area map Monroe Co. Initial Treatment 2017 -18 Natural Communities - Initial Treatment 17- 18.pdf Treatment area map Natural Communities - Monroe Co Initial 201 -18 General Location Map - Initial.jpg Exhibit 1 Project location/ proximity map MONROE COUNTY INITIAL TREATMENT PROJECT 2017 -2018 Exhibit 1 PROJECT LOCATION MAPS Yellow highlight indicates Monroe County Conservation lands subject to initial treatment. The County's contractor(s) will complete as many of the sites as possible within the contracted amount. Therefore, not all sites shown here may be completed. Monroe County Page 1 of 3 Initial Treatment 2017 -2018 Unit 8 - Big Pine Key - southeast Unit 9 - Eden Pines Subdivision, Big Pine Key Exhibit 1 Monroe County Page 2 of 3 Initial Treatment 2017 -2018 Unit 10 - Palm Villa Subdivision, Big Pine Key Unit 11 - Dr's Arm / Punta Brisa Subdivisions, Big Pine Key Exhibit 1 Monroe County Page 3 of 3 Initial Treatment 2017 -2018 Unit 12 - Sands Subdivision & Surrounding Area, Big Pine Key Exhibit 1 Natural Communities - Monroe County Initial Treatment Project 2017 -18 Natural Communities: The County's contractor(s) will complete as many of the listed sites as possible within the contracted amount. Therefore, not all sites listed here may be completed. The contracted removal will focus on the following units: UNIT KEY PARCELS ACRES NATURAL COMMUNITY* 8 Big Pine 3 0.5 Hardwood hammock - 9 Big Pine 1 0.11 Hardwood hammock 12 Eden Pines USFWS Refuge 10 Big Pine 4 0.55 Hardwood hammock Palm Villa) 11 Big Pine 2 0.5 Buttonwood / Saltmarsh (Dr's Arm / Punta Brisa) 12 Big Pine 13 1.55 Hardwood hammock, buttonwood (Sands) / saltmarsh TOTAL 23 3.21 *All units also contain "disturbed" communities Adiacent Natural Areas: UNIT KEY Adjacent Natural Areas 8 Big Pine USFWS Refuge 9 Big Pine USFWS Refuge 10 Big Pine USFWS Refuge 11 Big Pine USFWS Refuge 12 Big Pine USFWS Refuge These areas provide habitat and resources for a myriad of wildlife, including resident and migratory birds, and endemic plant species. The non -native plants that invade these areas decrease habitat value and lower biodiversity. Some of the state and federally listed endangered and threatened species of animals and plants that potentially utilize these habitats include: white - crowned pigeon (Columba leucocephala), Key deer (Odocoileus virginianus clavium), Lower Keys marsh rabbit (Sylvilagus palustris hefner* Bartram's hairstreak butterfly (Strymon acts bartrami), key mud turtle (Kinosternon baurii), Blodgett's wild mercury (Argythamnia blodgettii), skyblue clustervine (Jacquemontia pentanthos), manchineel (Hippomane mancinella), and Garber's spurge (Chamaesyce garberi). Additional sites may be added to the project by the Land Steward, as needed, if requested by neighboring property oumers or if the site is a nezv acquisition by the County. Land Steward will obtain FWC approval for any additional sites.