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Item C4
M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� r i � �� Mayor George Neugent, District 2 The Florida. Ke Se y I Mayor Pro Tern David Rice, District 4 Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting September 5, 2017 Agenda Item Number: C.4 Agenda Item Summary #3345 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Christina Brickell (305) 292 -4466 N/A AGENDA ITEM WORDING: Discussion of the Tentative Fiscal Year 2018 Monroe County Budget. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: Monroe County FYI Tentative Budget September 5 First Public Hearing Presentation FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: If yes, amount: REVIEWED BY: Tina Boan Kathy Peters Board of County Commissioners Pending Completed Pending 08/31/2017 12:00 PM 09/05/2017 5:05 PM C.4.a Monroe County Florida m Fiscal Year 2018 Tentative Annual Operating & Capital Budget Board of County Commissioners Packet Pg. 32 C.4.a 11 Monroe County 11 Board of County Commissioners Heather Carruthers George Neugent Mayor District 2 , r. 1 Commissioner District 3 Office of Management and Budget Staff David Rice Mayor Pro Tem District 4 t Tina Boan, Sr. Director of Budget & Finance Laura DeLoach- Hartle, Finance & Shared Services Manager Christina Brickell, Budget Administrator Melissa Bittner, Staff Accountant Lisa Abreu, Sr. Budget Analyst Lynn Gonzalez, Executive Administrator Big pine Key � Sugarloaf Key �Ky est 1ianny ICo Ilk age Commissioner District 1 Roman Gastesi County Administrator and Chief Budget Officer phy ; f; i Key Largo r F � Rsiamora Marathon lida Long Key m m r c m H Packet Pg. 33 Table of Contents TransmittalLetter .......................................................................................... ..............................i County Administrator's Budget Message ..................................................... ..............................1 ExecutiveSummary ......................................................................................... .............................33 Introduction to County Budgeting .............................................................. .............................33 Proposed Organizational Chart ..................................................................... .............................91 Distinguished Budget Presentation Award ................................................. .............................41 Goals Policies ....................................................................................... .............................42 Financial Policies ........................................................................................ .............................49 Full Time Equivalent Changes ..................................................................... .............................96 Fund Structure ........................................................................................... .............................56 > Fund Descriptions ....................................................................................... .............................57 Fund Summary ............................................................................................ .............................60 Revenue Sources and Trends ...................................................................... .............................77 Projected Changes in Fund Balances .......................................................... .............................85 Ad Valorem Millage Summary ................................................................... .............................90 Organization Chart / Positions .......................................................................... .............................91 BOCCBudget in Brief ...................................................... ............................... ............................119 Proposed Organizational Chart ..................................................................... .............................91 Organization ........................................................ ............................... ............................121 Authorized Position Summary ..................................................................... .............................92 Housing Assistance ............................................... ............................... ............................126 Full Time Equivalent Changes ..................................................................... .............................96 Other Non - profit funding (Not HSAB) ................. ............................... ............................127 > Position Summary Graph ............................................................................ .............................97 BOCCMiscellaneous ............................................ ............................... ............................130 Employee Fair Share Housing ............................... ............................... ............................132 BudgetaryCost Summary ............................................................................... .............................98 � RevenueSummary ...................................................................................... .............................98 Fiscal .................................................................... ............................... ............................100 Fiscal Plan by Department ............................................ ............................... ............................105 Z Expenditure Summary Pie Chart ................................... ............................... ............................117 Department Summa 118 > BOCC.................................................................................. ............................... ............................119 BOCCBudget in Brief ...................................................... ............................... ............................119 Organization ........................................................ ............................... ............................121 BOCCAdministrative ........................................... ............................... ............................125 Housing Assistance ............................................... ............................... ............................126 Other Non - profit funding (Not HSAB) ................. ............................... ............................127 Human Service Advisory Board Funding .............. ............................... ............................128 BOCCMiscellaneous ............................................ ............................... ............................130 Employee Fair Share Housing ............................... ............................... ............................132 Reserves................................................................ ............................... ............................133 Budgeted Transfers ............................................... ............................... ............................136 2003 Revenue Bonds ............................................. ............................... ............................137 Quasi- External Services ........................................ ............................... ............................138 AirportServices ................................................................. ............................... ............................139 Airport Services Budget in Brief ...................................... ............................... ............................139 Organization ........................................................ ............................... ............................141 Airport Services ............................................................ ............................... ............................142 KeyWest Airport .................................................. ............................... ............................143 Marathon Airport ................................................... ............................... ............................145 PFC....................................................................... ............................... ............................147 BuildingDepartment .......................................................... ............................... ............................148 Building Department Budget in Brief ............................... ............................... ............................148 Organization ....................................................... ............................... ............................150 Building Department ............................................ ............................... ............................152 CodeCompliance ................................................................ ............................... ............................154 Code Compliance Budget in Brief ..................................... ............................... ............................154 Organization ....................................................... ............................... ............................156 Code Compliance ................................................ ............................... ............................158 Table of Contents CountyAttorney ................................................................. ............................... ............................159 County Attorney Budget in Brief ...................................... ............................... ............................159 OrganizationChart ........................................................ ............................... ............................161 CountyAttorney ........................................................... ............................... ............................162 County Attorney/Risk Management ...................... ............................... ............................163 CountyAttorney .................................................... ............................... ............................164 EmergencyServices ............................................................ ............................... ............................166 Emergency Services Budget in Brief ................................. ............................... ............................166 OrganizationChart ........................................................ ............................... ............................168 EmergencyServices ...................................................... ............................... ............................169 Emergency Medical Air Transport ........................ ............................... ............................171 Fire& Rescue Central ........................................... ............................... ............................172 Fire & Rescue Coordinator/Fire Academy ............ ............................... ............................174 EMSAdministration .............................................. ............................... ............................176 Emergency Management ....................................... ............................... ............................177 FireMarshal .......................................................... ............................... ............................178 LOSAP.................................................................. ............................... ............................180 Impact Fees Fire & EMS ....................................... ............................... ............................181 > Fire & Rescue Key West Airport .......................... ............................... ............................182 Upper Keys Health Care Taxing District .............. ............................... ............................183 EmployeeServices .............................................................. ............................... ............................184 Employee Services Budget in Brief ................................... ............................... ............................184 OrganizationChart ........................................................ ............................... ............................186 Z EmployeeServices ........................................................ ............................... ............................187 Employee Services — Loss Control ........................ ............................... ............................189 > Employee Services — Personnel ............................. ............................... ............................190 Employee Services — Worker's Compensation ..... ............................... ............................192 Employee Services — Group Insurance .................. ............................... ............................193 Engineering Services/Roads .............................................. ............................... ............................195 Engineering Services/Roads Budget in Brief .................... ............................... ............................195 OrganizationChart ........................................................ ............................... ............................197 Engineering Services/Roads ......................................... ............................... ............................198 CountyEngineering Capital .................................. ............................... ............................199 County Engineering General ................................. ............................... ............................200 RoadDepartment ................................................... ............................... ............................201 CardSound Road .................................................. ............................... ............................203 Transportation Capital Projects ............................. ............................... ............................204 ImpactFees Roadways .......................................... ............................... ............................205 FleetManagement .............................................................. ............................... ............................206 Fleet Management Budget in Brief ................................... ............................... ............................206 OrganizationChart ........................................................ ............................... ............................208 FleetManagement ......................................................... ............................... ............................209 FleetManagement ................................................. ............................... ............................210 InformationTechnology .................................................... ............................... ............................211 Information Technology Budget in Brief ......................... ............................... ............................211 OrganizationChart ........................................................ ............................... ............................213 Information Technology ............................................... ............................... ............................214 Information Technology ........................................... ............................... ............................215 LibraryServices ................................................................. ............................... ............................217 Library Services Budget in Brief ..................................... ............................... ............................217 OrganizationChart .................................................... ............................... ............................219 LibraryServices .................................................. ............................... ............................220 ImpactFees Libraries .......................................... ............................... ............................222 Table of Contents Libraries .............................................................. ............................... ............................223 Planning and Environmental Resources .......................... ............................... ............................225 Planning and Environmental Resources Budget in Brief .............................. ............................225 Organization ....................................................... ............................... ............................227 Growth Management Administration ................... ............................... ............................229 Planning Department ............................................ ............................... ............................230 2010 Comp Plan ................................................... ............................... ............................232 Planning Commission ........................................... ............................... ............................233 Environmental Resources ..................................... ............................... ............................234 Marine Resources ................................................. ............................... ............................236 Planning/Building Refunds .................................. ............................... ............................237 Marine Projects .................................................... ............................... ............................238 Project Management / Facilities .......................................... ............................... ............................239 Parks & Recreation Capital Projects .................... ............................... ............................250 Project Management /Facilities Budget in Brief ............... ............................... ............................239 Public Safety Capital Projects .............................. ............................... ............................251 Z Organization ....................................................... ............................... ............................241 Impact Fees Parks & Recreation .......................... ............................... ............................253 Project Management/Facilities ............................. ............................... ............................242 TDCTwo Penny Events ........................................ ............................... ............................290 Public Works Management .................................. ............................... ............................244 > Facilities Maintenance .......................................... ............................... ............................245 TDC District 1 Third Penny .................................. ............................... ............................293 Animal Shelters ..................................................... ............................... ............................247 TDC District 3 Third Cent .................................... ............................... ............................295 Physical Environment Projects ............................. ............................... ............................248 0� General Gov Cap Projects ..................................... ............................... ............................249 Parks & Recreation Capital Projects .................... ............................... ............................250 Public Safety Capital Projects .............................. ............................... ............................251 Z Human Services Capital Projects ......................... ............................... ............................252 Impact Fees Parks & Recreation .......................... ............................... ............................253 > WastewaterMSTUs ............................................. ............................... ............................254 Wastewater MSTU Capital .................................. ............................... ............................255 SocialServices .................................................................... ............................... ............................257 Social Services Budget in Brief ......................................... ............................... ............................257 Organization ........................................................ ............................... ............................259 Social Services ...................................................... ............................... ............................260 Welfare Services .................................................. ............................... ............................263 Social Services Transportation ............................. ............................... ............................264 Bayshore ................................................... ............................... ............................265 SolidWaste ........................................................................ ............................... ............................267 Solid Waste Budget in Brief .............................................. ............................... ............................267 Organization ........................................................ ............................... ............................269 Solid Waste ........................................................... ............................... ............................270 Impact Fees Solid Waste ...................................... ............................... ............................271 Solid Waste .......................................................... ............................... ............................272 Recycling ............................................................. ............................... ............................273 Tourist Development Council Memo ................................ ............................... ............................274 Organization ........................................................ ............................... ............................286 Tourist Development Council ....................................... ............................... ............................287 TDC District 4 Third Cent ..................................... ............................... ............................288 TDC District 5 Third Cent ..................................... ............................... ............................289 TDCTwo Penny Events ........................................ ............................... ............................290 TDCSpecial Projects ............................................ ............................... ............................291 TDCTwo Penny Generic ...................................... ............................... ............................292 TDC District 1 Third Penny .................................. ............................... ............................293 TDC District 2 Third Cent .................................... ............................... ............................294 TDC District 3 Third Cent .................................... ............................... ............................295 Table of Contents VeteransAffairs .................................................................. ............................... ............................296 Veterans Affairs Budget in Brief ....................................... ............................... ............................296 Organization ........................................................ ............................... ............................298 VeteransAffairs ............................................................ ............................... ............................299 VeteransAffairs .................................................... ............................... ............................300 CountyAdministrator ........................................................ ............................... ............................301 County Administrator Budget in Brief ............................. ............................... ............................301 Organization ........................................................ ............................... ............................303 CountyAdministrator ........................................... ............................... ............................304 Guardian Litem ............................................... ............................... ............................305 CountyAdministrator ........................................... ............................... ............................306 Office of Sustainability ......................................... ............................... ............................307 Office of Legislative Affairs ................................. ............................... ............................309 Office of Strategic Planning .................................. ............................... ............................310 Extension Services ................................................ ............................... ............................311 03 Budget & Finance Budget in Brief .................................... ............................... ............................312 > Budget & Finance Organization Chart .......................... ............................... ............................312 Budget Finance ......................................................... ............................... ............................314 Office of Management & Budget .......................... ............................... ............................316 0� GrantsManagement ............................................... ............................... ............................317 Purchasing 18 C CD g ......................................................................................... ............................... DebtService ............................................................... ............................... ............................319 Debt Service Summary by Type ................................... ............................... ............................321 Debt Service Schedule .................................................. ............................... ............................322 CapitalProjects ............................................................ ............................... ............................324 Capital Projects Plan ................................................ ............................... ............................324 Capital Projects Overview ............................................ ............................... ............................325 CIP Summary Schedule by Category ............................ ............................... ............................326 Roads Bridges ......................................... ............................... ............................327 Impact Fees Roadways .................................. ............................... ............................328 Impact Fees Parks and Recreation ................. ............................... ............................329 Impact Fees Libraries ..................................... ............................... ............................330 Impact Fees Solid Waste ............................... ............................... ............................331 Impact Fees Police Facilities .......................... ............................... ............................332 Impact Fees Fire Facilities ............................. ............................... ............................333 One Cent Sales Tax Infrastructure ................ ............................... ............................334 Big Coppitt Waste Water Project .................. ............................... ............................367 Duck Key Waste Water Project .................... ............................... ............................370 Cudjoe Regional WW Project ...................... ............................... ............................373 2014 Revenue Bonds ..................................... ............................... ............................378 Glossary.............................................................................. ............................... ............................383 Listof Acronyms ................................................................ ............................... ............................388 F 1 1 x 1 Monroe County Fiscal Year 2018 County Administrators Transmittal Letter To: Honorable Mayor George Neugent, District 2 Mayor Pro Tern David Rice, District 4 Commissioner Danny L. Kolhage, District 1 Commissioner Heather Carruthers, District 3 Commissioner Sylvia J. Murphy, District 5 It is a privilege, to present to you the Fiscal Year 2018 Budget. This balanced budget reflects the careful planning and teamwork of elected officials and staff throughout the organization. This year's proposed budget anticipates an aggregate millage rate of 3.4149 which is -3.1% under last year's rate (of 3.5244) and 3.84% above the rolled -back millage rate (of 3.2887). The proposed aggregate millage rate of 3.4149 will generate $84.9 million in property taxes, compared to last year's levy of $80.9 million. Indicators show the local economy is stable. Countywide property values increased 8% and major sales tax revenues such as Half -cent Sales Tax and Infrastructure Sales Tax project modest increases of 2.7% and 8.6 %, respectively. Monroe County continues to be one of the most desired destinations in the state. For December 2017, Key West International Airport (EYW) recorded a 24.6% increase in flights and a 9% increase in seats over December 2016. As of April 2017 overall occupancy for Monroe County is up 3.7% year to date. We, your local county government, are trying to keep up pace with maintaining our infrastructure, providing core services, ensuring a safe and enjoyable community to live in and visit, while protecting and preserving our natural resources. The combined operating and capital budgets total $457,001,723 million, which represents an increase of 0.03% over the prior year adopted budget and a decrease of 10% under the current amended budget. Though this decrease appears large, it results from the substantial completion of the following Capital Improvement Plan projects: Cudjoe Regional Wastewater System, Marathon International Airport Customs Facility, canal restoration projects, Bernstein Park, and the Crawl Key Fire Rescue Training Academy. The debt service for wastewater will be funded by the special assessment revenue and the One Cent Infrastructure Sales Tax; The Marathon International Airport Customs project was funded by airport revenue and grants; Construction projects were funded with One Cent Infrastructure Sales Tax. C.4.a The budget continues to be driven by the County's priorities and goals as outlined in the 2013- 2018 Strategic Plan. Departments develop annual business plans to prioritize goals for the following year which tie to their respective budget requests. These priorities and core services in the FY 2018 Business Plan follow the Strategic Plan and are informed and guided by the desires, wishes and needs of our citizens. While developing the budget, we launched an effort to elicit feedback from the residents and business owners in our community through a variety of public forums along with a Resident Satisfaction and a Business Satisfaction Survey. These community outreach meetings took place throughout the Keys, from Key Largo to Key West. The purpose was to gain an understanding of the public's perception of county government operations, to assess the level of satisfaction within county government services and responsiveness, and to identify the services most important to our constituents. The budget reflects the County's continued dedication to providing outstanding public service that addresses the priorities of the community with enhanced services in several areas. Some of the FYI Budget Highlights are: ➢ Completion of the Garrison Bight Bridge and Palm Avenue causeway refurbishment ➢ Begin design and permitting for replacement of the four arch bridges in Duck Key ➢ Sea Level Rise adaptation road rehabilitation pilot projects in two communities: Twin Lakes in Key Largo and Sands Subdivision in Big Pine Key ➢ Scheduled construction for road rehabilitation projects in Stock Island at Maloney and McDonald Avenues Design and permitting for road improvement project at ls Streets within the City of Key West ➢ Anew Cudj oe /Summerland Key Fire Station ➢ Continuation of the Land Acquisition Program with enhanced service for land stewardship Airport- EYW Apron, Runway and Lighting Construction Projects, Noise Improvement Program Phase I Construction, Baggage Handling system upgrades, Emergency Alert System, solar panels & new chiller design, FBO Access Road design r Cl m a� 2 c a� Packet Pg. 39 Fiscal Year Fiscal Year 1 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Debt Service 2018 2019 2020 2021 2022 2023 -2033 2007 Bond $ 3,617,250 CWSRF - Big Coppitt $ 681,938 $ 682,000 $ 682,000 $ 682,000 $ 682,000 $ 5,455,504 CWSRF - Cudjoe $ 4,146,935 $ 8,293,870 $ 8,293,870 $ 8,293,870 $ 8,293,870 $ 87,583,785 2014 Bond $ 4,241,937 $ 4,284,202 $ 4,281,292 $ 4,237,000 $ 4,281,376 $ 8,563,938 Mayfield- KLWWTD $ 1,000,000 $ 2,125,000 $ 2,125,000 $ 2,125,000 $ 2,125,000 $ 6,750,000 2016 Bond $ 369,809 $ 1,118,754 $ 1,118,754 $ 1,119,135 $ 1,124,263 $ 13,040,508 $ 14,057,869 $16,503,826 $16,500,916 $16,457,005 $16,506,509 $121,393,735 Total Debt Service Revenue Source Infrastructure Sales Tax $ 9,267,047 $10,027,956 $11,876,208 $13,832,297 $13,881,801 $ 96,511,151 Big Coppitt Special Assessment $ 682,000 $ 682,000 $ 682,000 $ 682,000 $ 682,000 $ 5,455,504 Cudjoe Special Assessments $ 4,108,822 $ 5,793,870 $ 3,942,708 $ 1,942,708 $ 1,942,708 $ 19,427,080 $ 14,057,869 $16,503,826 $16,500,916 $16,457,005 $16,506,509 $121,393,735 Total Revenuel The budget continues to be driven by the County's priorities and goals as outlined in the 2013- 2018 Strategic Plan. Departments develop annual business plans to prioritize goals for the following year which tie to their respective budget requests. These priorities and core services in the FY 2018 Business Plan follow the Strategic Plan and are informed and guided by the desires, wishes and needs of our citizens. While developing the budget, we launched an effort to elicit feedback from the residents and business owners in our community through a variety of public forums along with a Resident Satisfaction and a Business Satisfaction Survey. These community outreach meetings took place throughout the Keys, from Key Largo to Key West. The purpose was to gain an understanding of the public's perception of county government operations, to assess the level of satisfaction within county government services and responsiveness, and to identify the services most important to our constituents. The budget reflects the County's continued dedication to providing outstanding public service that addresses the priorities of the community with enhanced services in several areas. Some of the FYI Budget Highlights are: ➢ Completion of the Garrison Bight Bridge and Palm Avenue causeway refurbishment ➢ Begin design and permitting for replacement of the four arch bridges in Duck Key ➢ Sea Level Rise adaptation road rehabilitation pilot projects in two communities: Twin Lakes in Key Largo and Sands Subdivision in Big Pine Key ➢ Scheduled construction for road rehabilitation projects in Stock Island at Maloney and McDonald Avenues Design and permitting for road improvement project at ls Streets within the City of Key West ➢ Anew Cudj oe /Summerland Key Fire Station ➢ Continuation of the Land Acquisition Program with enhanced service for land stewardship Airport- EYW Apron, Runway and Lighting Construction Projects, Noise Improvement Program Phase I Construction, Baggage Handling system upgrades, Emergency Alert System, solar panels & new chiller design, FBO Access Road design r Cl m a� 2 c a� Packet Pg. 39 Trauma Star 3 Lower Keys Air Ambulance operations r Emergency Satellite Communications System y Electronic Plan review software and servers y Construction of All Electronic 'Polling (AI P) on Card Sound Bridge Y increased GIS service level i- Funding for expanded Library programs and upgrades Included in the FY 2018 proposed budget the County will implement, as part of the County's Strategic Plan, the fifth year of its employee performance -based review program. Within annual department business plans, goals are assigned to individual employees. The FY18 budget includes a 2.1% C.0.L.A. and a 1.9% performance based merit increase for those employees of the Board of County Commissioners. The FYI 8 Budget also includes 4% for employees of the Constitutional Officers., As the BOCC continues to work on the stability of the Group Insurance Fund to address the projected $3.3 million shortfall at the end of FY 18 and to remain at the 6 month minimum fund balance requirement. changes are anticipated that we refer to as `'Shared Adversity ", which would include employee contributions, retiree contributions, dependent coverage, and healthcare plan coverage. Included in this budget is $967,821 to increase the department rate from $1,035 to $1,1 D2 to offset a portion of the cost. Without the increase in the department rate, the entire shortfall would need to be made up by increases to premiums or a reduction of health benefits to any covered person under the plan. We are happy to report the fund balance in the General Fund is very healthy. As of September 30, 2016, the fund balance in the General Fund is $37.4 million. In addition, and also in accordance with the Board policy, the budget preserves $1 0.000,000 in Reserves set aside for disaster /emergency situations. All other funds continue to be stable, and meet the 3 month minimum requirement. As always, we are thankful for the leadership and direction of the Board of County Commissioners, the Office of Management and Budget, and all of the Department Directors and staff for providing their best input into all facets of our operation. Through the hard work and commitment of the County's entire staff and the invaluable engagement and dedication of our constituents, we continue to move the County forward in a very positive way. Respectfully submitted, Roman Gastesi County Administrator County Administrator's Budget Message INTRODUCTION The FY 2018 Proposed Operating and Capital Budget, continues to use the three strategic priorities and goals defined in our 2013 -2018 Strategic Plan to allocate the Budget. The outcome areas aim to reach a balance between efficiently managing internal resources and providing high quality services for the citizens. The 2018 budget also reflects a continued focus on our community and local economy by investing in our infrastructure through our Capital Improvement Plan, which includes critical projects such as bridges, buildings, roads and wastewater. Funding these projects puts money to work in our communities, and maintains our infrastructure for tomorrow. as �s �s SHORT -TERM FACTORS THAT INFLUENCED THE BUDGET Monroe County is committed to being responsive to the needs of its residents and balancing Florida Statute mandates with the interests of the community it serves. The FY 2018 budget reflects input gathered from the community outreach forums and 466 residential and business surveys. The 2018 budget continues the progress made in various areas in previous years. The budget presents a clear picture of the desire on the part of the citizens for enhancements in services that safeguard the environment, improve public safety and enhance quality of life. As in past years, a number of other themes were prevalent in the budget. Many of these themes are familiar to the Board of County Commissioners since they have been major influences on the budgets for years. The County recognizes the importance of sound financial planning, as well as, the technical relationship of the financial structure to achieve the County's organizational mission. In developing the budget for FY 2018, the staff was guided by the following short-term financial and operational factors. C.4a County Administrator's Budget Message The County is well under way with participation in the National Flood Insurance Program (NFIP) Community Rating System (CRS.) As of 2017, to date, the County has spent $650,000 to save citizens a cumulative total of $7,800,000. Details: Discount /Year Consultant Cost FTE Cost Total Cost Avg Savings per household Total Savings Cumulative Savings 10/1/16 $240,000 $240,000 $180 $3,500,000 $3,500,000 10/1/17 $300,000 $110,000 $410,000 $293 $4,300,000 $7,800,000 GRAND TOTAL $650,000 $7,800,000 GOAL 10/1/18 $120,000 $110,000 $230,000 $360 $5,800,000 $13,600,000 GRAND TOTAL $880,000 $13,600,000 The budget responds to the community's expectations for high quality emergency services, libraries, growth management services, social services and animal control services. • The budget continues to respond to the community's desire to expand and upgrade the County's parks. • The budget responds to the continuing commitment of the Board of County Commissioners to fund human and social services in the community through the work of the Human Services Advisory Board. • The budget reflects continued stability in the workers' compensation and the risk management funds, with continuing efforts to address group benefits and employee compensation and performance. • The budget continues to respond to mandates that have been placed upon the County government. One of the major issues is the detention facility on Stock Island and the need to maintain and protect this huge investment. Increased costs of maintenance and operations and deferred capital improvements are identified in both the Public Works /Engineering's operating and capital budgets, as well as in the Sheriff's budget. • The budget responds to outside pressures, including Federal and State mandates and cost shares that have a major impact upon the County's finances. This includes the cost of property insurance as well as the necessity of complying with Federal mandates such as the Americans with Disabilities Act, the Fair Labor Standards Act, the Family and Medical Leave Act, Federal r a� a� m m r c m 2 Packet Pg. 42 We are currently working toward the 2018 CRS submittal. If we are successful, we will spend $880,000 for a cumulative savings of $13,600,000. County Administrator's Budget Message Department of Transportation, Drug /Alcohol Program requirements, Patient Protection, Affordable Care Act, Occupational Safety and Health Administration standards, etc. LONG -TERM FACTORS THAT INFLUENCED THE BUDGET I. Comprehensive Plan The Budget continues to respond to major long -range initiatives, including the beginning of the implementation of projects called for in the new 2030 Comprehensive Plan and continued implementation of the Liveable Communikeys Program. Monroe County is a national treasure with access to coral reefs, environmentally sensitive lands and waters protected under Federal, State, and local programs with specific regulations developed and approved by all levels of government. The State of Florida has designated the County an Area of Critical State Concern (ACSC) in order to protect the fragile environment and to limit growth, since there is only one way into the County, there is limited hurricane evacuation and the resources within > the County can only support a certain amount of development without detrimental impacts to public health, safety and welfare. To implement these protections, the County adopted the 2010 Comprehensive Plan which went into effect in July 1997, after reviews and approvals by multi jurisdictions between the years of 1991 through 1997. State law requires local governments to examine the success of their Comprehensive Plans and update them every seven years, to reflect law changes, changing local conditions, and successes and failures related to implementing regulations. In 2009, the County retained a consulting firm to assist with the update of the Comprehensive Plan and Land Development Code. The community was engaged through a 6 year process, the County updated its data and analysis, and adopted an Evaluation and Appraisal Report (EAR) of the Comprehensive Plan. The EAR included recommendations for amendments to the Comprehensive Plan, which guided the policy amendments directed by the Board of County Commissioners. The County adopted the new 2030 Comprehensive Plan in April 2016 and the State Land Planning Agency found the Plan in compliance on June 20, 2016. The Plan lays out policy updates and projects including infrastructure improvements to implement the vision of the community, protect the environmentally sensitive natural resources of the County and its community character. The Plan maintains the growth limits within the County to protect the public health, safety, and welfare of the citizens of the Florida Keys and maintain the Florida Keys as a unique Florida resource. The County also adopted the new Land Development Code in April 2016 to implement the new 2030 Comprehensive Plan. Within the Plan, there are specific Rule work tasks that were adopted by the Florida Governor and Cabinet, sitting as the Administrative Commission, which the County is required to implement, including providing for the safety of residents in the event of a hurricane evacuation and protecting the significant natural resources of Monroe County. As directed in the Plan, the County is actively working on land acquisition program enhancements to maintain hurricane evacuation clearance times and to purchase land in an effort to eliminate potential takings liability to the County and State. This is significant priority given the fact that the State has allocated 1,970 permits through the year 2023, when there are 8,168 privately owned parcels within Monroe County. The Department works closely with the Land Authority and Florida Department of Environmental Protection to assist in identifying, analyzing and acquiring properties. County Administrator's Budget Message 2. Canal Restoration The Canal Restoration program continues to grow and produce results. Because the Canal Management Master Plan "CMMP" indicated that 311 of our 502 canals are impaired and do not meet State water quality standards, a $5 Million demonstration program was implemented and completed last year. The projects are assisting in developing a streamlined process for permitting, engineering design, and effectiveness evaluation, which will be utilized for future planning and costing of canal water quality improvements projects. Implementing canal restorations that specifically address dissolved oxygen will also provide reasonable assurance to the Florida Department of Environmental Protection (DEP) that the impairments are being corrected and water body specific Total Maximum Daily Loads (TMDL's) will not be required within the County, as they are in most other locations throughout the State. The original $5 Million in restoration technologies completed include: • Removal of accumulated organics from within two canals C266 and C290 on Big Pine • Installation of an air curtain to minimize additional organic accumulation in canals C266 and > C287 on Big Pine. • Culvert installations to facilitate flushing on Canal C277 on Big Pine and Canal 470/C472 on Geiger Key • Backfilling to remove deep stagnant zones in Canal 29 in Key Largo. as The pumping system demo project on Canal 278 in Eden Pines was delayed while a thorough analysis was conducted for alternate technologies. A new more cost effective technology has been recommended, use of injection wells to facilitate water circulation in the canal system. Last year the BOCC committed $2 million more for the design and implementation of additional canal demonstration projects, including various aeration technologies, an additional air curtain on canal 290 in Big Pine, and a combination muck removal and backfilling project in canal 83 in Key Largo. Those projects will be completed in 2017 /18. The demonstration projects testing will also allow for future `shovel ready' proposals to be prepared to obtain grant funding. Already over $1,200,000 has been received from state and federal sources for our canal restoration program. A water quality monitoring program is also underway by FIU who are scientifically monitoring and evaluating the results of the projects. The monitoring program ends in September 2017, at which time a report will be provided on the effectiveness results of the demonstration projects. The County is also setting up a financing program to help fund future restorations and the operations and maintenance program for canals. 3. Sustainability and Climate Change The County continues to make great strides in becoming a recognized leader in resilience and sustainability efforts. As one of the areas most vulnerable to sea level rise in the entire country, staff and advisors are hard at work preparing for the future. The County completed its GreenKeys Sustainability Action Plan (Greenkeys.info) in 2016 which provides a 5 -year plan of implementable projects that is helping the County prepare for resilience to sea level rise, reduce our carbon emissions and energy use that contribute to global warming, and allow the County to continue to be a leader throughout the country in our sustainability efforts. The County has also completed the first level of sea level rise modeling efforts for County infrastructure such as buildings, roads and bridges. Estimated sea level rise levels have been predicted over the coming years, using predictions from the SE Climate Change Compact, and the M County Administrator's Budget Message effects have been measured and quantified. The next phase is already underway, involving an assessment of resources needed to ensure the County will be prepared. Updated and more accurate LiDAR elevation data is underway to help the County prepare for projected sea level rise impacts on its roads and structures, and will provide needed information in developing roads and facility elevation plans. The Monroe County BOCC can also use this information to help make decisions as to land use, expenditures, and policies to better prepare the County for the future. Efforts are also underway to construct an electric vehicle "highway" throughout the Keys. The County is underway with planning efforts to install charging stations for electric vehicles through the entire Keys, so that our residents and visitors can truly live a more sustainable lifestyle by driving electric cars throughout the County. Four electric charging stations were installed at the county's airport in Marathon, with more planned for the upper and middle Keys. Finally, Monroe County staff and leaders continue to coordinate with their counterparts from Palm Beach, Broward and Miami Dade counties as part of the South East Florida Climate Change Compact. A Regional Climate Action Plan is being implemented that will help the region become more resilient to sea level rise. The Compact's success has reached far and wide, and is now considered a leading model for the nation on climate change collaboration and preparation. 4. Legislative Some of the primary legislative concerns is the protection of Monroe County's policy- making and land use regulatory authorities, and to preserve its revenue sources in the face of these challenges: ➢ Unfunded Mandates: State and federal legislatures frequently pass legislation that compels local governments to provide a service, program, or benefit without providing the appropriate funding, or reduce or eliminate an authorization of appropriations to cert the costs of complying with existing mandates. As more and more mandates are created, local governments are faced with the burden of using local tax dollars to finance functions that they have little control over, compromising local governments' ability to provide services requested by our local communities. Water quality regulations, Medicaid, and ADA compliance are all examples of federal unfunded mandates. Often what is most objectionable is not the spirit of the mandates, but the high costs that must be borne by local taxpayers. ➢ Cost Shifts: Legislators frequently pass legislation that re- directs costs from them to local governments or that increases the local share requirements for services traditionally funded by the State; examples include but are not limited to County Health Departments, Courts, Clerks' offices, Juvenile Justice, homelessness, mental health services and environmental protection. To compensate for reduced state and federal support for these programs the County must increase its own level of support in order to adequately serve and protect our constituents. ➢ Restrictions on County Revenue Sources: At the same time the State Legislation imposes more mandates and costs, it often pursues legislation reducing, restricting or eliminating sources of revenue for county services, such as the Local Business Tax, Communication Services Tax, impact fees, transportation concurrency fees, state park admission fees, sales taxes, and additional homestead exemptions. ➢ Pre - emption of Home Rule: Pre - emption of home rule is a frequent state legislative activity. Home rule, conferred to Florida counties in the state constitution and by statute is the principle that the government closest to the people is the appropriate authority to serve the needs and requirements of the community. The preservation of this concept is essential to the operation County Administrator's Budget Message of county governments in Florida, and which allows counties to develop and implement county -based solutions to local problems. Funding for environmental protection is another legislative priority. Monroe County shoulders enormous expenses that result from federal and state mandates focused on the environmental and water quality protection. As such, securing federal and state funding for water quality infrastructure funding and land acquisition are on -going legislative funding priorities for Monroe. With the passage of the Florida Keys Stewardship Act (FKSA) last year, Monroe County secured a $5M authorization of annual Florida Forever funding (subject to State appropriation of Florida Forever funding) to help the County more aggressively acquire land for both conservation purposes and for the purpose of retiring development rights. Retiring development rights will mitigate against the potential future liability to the County posed by our limited number of development permits. FKSA also appropriates state funding for water quality projects, and expands the language of our existing $100M state ( "Mayfield ") authorization for water projects to include not only funding for wastewater, but necessary storm water and canal water restoration projects as well. This year, the s State appropriated $13.3M for water quality projects in the Keys. These land and water funding authorizations are subject to annual state legislative appropriations and 4s so we must work closely with our State Representative and Senator, and our lobbying team each legislative session to secure continued funding. CD Z Water quality protection is also the goal of the Monroe County's vessel pump out program. This cc year, the legislative team secured a $500,000 state appropriation to help fund this program. as Health care, mental health care, affordable housing, homelessness, social and veteran's services, and ADA are all examples of responsibilities that have been relinquished in part or in whole by federal CO and state levels of government and have fallen to local governments, and which impact the County >_ budget. Funding for the County Health Department represents a significant cost shift from the State to local 0 County tax payers. County Health Departments are a program under the State Department of Health. The State provides the funding for the program to bolster public health and ensure that there is local presence and ability to mobilize locally in a public health emergency or crisis. However, the State has decreased its general revenue support to DOH for County Health Departments significantly over the past several years. Medicaid is an example of a County mandated "cost share" with the State. Monroe County's Medicaid cost -share is paid with ad valorem taxes. Medicaid is a health insurance program for the very poor and is jointly funded by the federal government (59 %) with a match by the state (41 %). Florida is one of only 22 states that require counties to share in its match portion. Federal Medicaid and the Affordable Care Act are in flux and these changes require monitoring for cost - shares and budgetary impacts. Property insurance affordability is yet another critical need for our constituents and a key component in preserving the Keys' strong local economy that is a valuable economic engine for the State. Insurance affordability is not only a pocketbook issue for residents and business - owners, it also impacts property values. 0 County Administrator's Budget Message ➢ At the State level, this requires working with and monitoring Citizens wind insurance to find legislative and administrative avenues to protect affordability, coverage and eligibility. ➢ At the federal level, this requires sustaining the National Flood Insurance program's affordability and eligibility. The program must be reauthorized this year and will require diligent lobbying to ensure that the new authorization protects the long -term affordability of flood insurance. In addition to the National Flood Insurance Program, Congressional reauthorization and appropriation of important programs like Florida Keys Water Quality Improvement Program, Payment in Lieu of Taxes, Land and Water Conservation Fund, Justice Assistance Grants all carry budgetary impacts for the County, and we lobby diligently for these authorizations and appropriations. BUDGET OVERVIEW The 2018 Proposed Budget for Monroe County is $457 million. This represents a 0.03% or $120 thousand increase over the 2017 Adopted Budget. This variance can be attributed to a $26 million > decrease in Capital funding, $19 million increase in BOCC controlled departments, $3 million increase in Constitutional Officers, $3 million increase for TDC, and $4 million increase in debt service payments. F_ The budget proposes an aggregate millage rate of 3.84% above the rolled -back rate. The County is committed to maintaining services to its' residents, ensuring appropriate levels of fund balance per policy and efficiently and effectively managing County resources in a fiscally responsible manner. It is important to note as well, that we have taken a conservative approach in developing the FY 18 budget without our annual $1.2 million Federal PILT (Payment In Lieu of Taxes) allocation. There continues to be uncertainty regarding this program by the Federal government. We have received this revenue for FY 17. As economic conditions continue to improve, we can anticipate increases in sales tax revenues. Florida Department of Revenue estimates the Local Government Half -Cent Sales Tax, State Shared Revenues and Tourist Impact taxes will continue to increase and those additional revenues will continue to provide relief on property taxes. Revenues The County's budget is composed of a variety of different revenue sources. Major revenue sources for the County are: Property Taxes, Half -Cent Sales Tax, State Revenue Sharing, Tourist Impact Tax, Motor and Diesel Fuel Taxes and Infrastructure Sales Tax. These are funding sources that make up most of the revenue budgets in the General Fund (Fund 001), Fine & Forfeiture (Fund 101), Road & Bridge (Fund 102), Lower & Middle Keys Fire Rescue (Fund 141), Unincorporated Parks & Beaches (Fund 147), General Purpose MSTU (Fund 148), Municipal Policing (Fund 149) and One Cent Infrastructure Sales Surtax (Fund 304). However, the largest revenue source is Ad Valorem taxation. Ad Valorem Taxes Ad valorem taxes (property taxes) represent the single largest revenue source, (19 %), directly used for the operation and services for the County and budgeted in the County's General Fund, Fine & Forfeiture Fund, Fire & Ambulance Fund, Parks and Beaches Fund and Road Patrol Law Enforcement Fund. 7 C.4.a County Administrator's Budget Message ARC Vi101' m Ii Lwy $85.3 This year's budget anticipates an aggregate millage rate of 3.4149 which is -3.1% under last year's rate (of 3.5244) and 3.84% above the rolled -back millage rate (of 3.2887). During the economic downturn, the Board of County Commissioners, cognizant of the fragility of our local economy, responded to the taxpayers and directed management to reduce the ad valorem tax levy revenue (FY10 -FY13, FY16 -FY17) through a series of cuts (positions, services and maintenance projects) and consolidations. As the economic indicators continue to improve, the County remains focused on taking our limited resources and allocating them in a way that realizes the vision and priorities of the Commission. Sales tax estimates indicate strong economy supported by strong fund balances, in which the County continues to provide high - quality programs and services while investing in public infrastructure. Ad Valorem Property Tax Allocations County -wide Services General Govt. Fine & Forfeiture County Health Dept. Unincorporated County Growth Managemenrt Parks & Beaches Municipal Policing Fire &Ambulance Wastewater MSTU's FY10 FY11 I FY12 I FY13 I FY14 FY15 FY16 FY17 FY18 FY18 vs.FY10 24,335,468 21,667,067 20,575,548 17,104,155 18,604,748 19,165,748 16,846,225 16,094,975 17,281,599 (7,053,869) 44,688,453 43,566,649 41,042,553 40,190,585 40,689,992 42,861,586 46,168,808 47,697,184 48,597,184 3,908,731 623,720 817,247 939,070 939,070 939,070 1,165,070 1,165,070 1,165,070 1,165,070 541,350 69,647,641 66,050,963 62,557,171 58,233,810 60,233,810 63,192,404 64,180,103 64,957,229 67,043,853 (4,690,412) (3,596,678) (3,493,792) (4,323,361) 2,000,000 2,958,594 987,699 777,126 2,086,624 Services 894,761 770,747 566,934 566,934 266,934 - - - - (894,761) 1,598,056 1,581,843 1,457, 725 1,457, 725 1,757,725 1,657,725 1,657,725 1,671,780 1,882,131 284,075 3,756,596 3,756,434 3,601,074 4,063,433 4,163,433 4,163,433 4,163,433 3,949,635 4,107,003 350,407 9,446,898 9,946,828 9,946,828 10,930,418 10,678,483 10,568,483 10,328,483 10,325,773 11,898,696 2,451,798 15,696,311 16,055,852 15,572,561 17,018,510 16,866,575 16,389,641 16,149,641 15,947,188 17,887,830 2,191,519 359,541 (483,291) 1,445,949 (151,935) (476,934) (240,000) (202,453) 1,940,642 101,454 85,343,952 82,208,269 1 78,129,732 75,252,320 1 77,100,385 79,582,045 80,329,744 80,904,417 84,931,683 (412,269) r a� a� m m r c� r c a� 8 Packet Pg. 48 C.4a County Administrator's Budget Message Local Government Half -Cent Sales Tax Under State statutes, a portion of the State sales tax revenue is distributed to each county. Monroe County receives monthly revenue receipts based on allocation factors, such as population (total county and unincorporated areas) and funds earmarked to be distributed within the county. Including 2017, this will be the 8 th consecutive year of exceeding prior years' receipts and 2018 is estimated to continue this same trend. This revenue is split between the General Fund and the General Purpose MSTU. ■ Local Govt. 1/2 Cent Sales Tax 13.00 12.00 0 11.00 10.00 9.00 8.00 7.00 6.00 State Revenue Sharing a m d r cc r c a> H Just like the Local Government Half -Cent Sales Tax revenue, monthly state revenue sharing receipts are received from the State based on an allocation factor. Besides population, the allocation factor is based on the County's sales tax collection during the preceding year divided by total sales tax collection during the preceding year of all eligible counties. The revenue estimate for 2018 reflects a slight increase over 2017. With anticipated increased revenues, this will be the 7 th consecutive year of exceeding prior years' receipts. This revenue is only recorded in the General Fund. ❑State Revenue Sharing 2.75 2.51 2.48 2.55 2.50 c 0 2.25 2.00 1.75 1.50 9 Packet Pg. 49 2011 2012 2013 2014 2015 2016 2017 2018 State State Estm Estm 2011 2012 2013 2014 2015 2016 2017 2018 State State Estm Estm C.4.a County Administrator's Budget Message Tourist Impact Tax A 1 percent tax is placed on transient rental facilities within the County area designated as an Area of Critical State Concern and the revenues are split 50 -50 with the Land Authority. ❑ Tourist Impact Tax 5.00 4.50 `0 4.00 2 3.50 tn 3.00 2.50 2.00 Fuel Taxes There are 5 tax revenue sources for motor and diesel fuels. Local Option fuel taxes has two parts, 9th Cent and Local Option which are based on net gallons sold within the county. State Shared fuel taxes include County Fuel Tax and 20% and 80% Constitutional Gas Taxes and these are based on a distribution factor comprised of population, geographic area and Fuel Tax collected in the County and statewide. Monthly revenue receipts are recorded in the Road and Bridge Fund. a a� m m r m r c m t- 10 Packet Pg. 50 2011 2012 2013 2014 2015 2016 2017 2018 OMB Est OMB Est 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Actual 2017 State Estimate 2018 Estimate 9t Cent .524 .470 .528 .541 .563 .573 .566 Local Op tions 1.807 1.554 1.824 1.871 1.972 2.038 2.002 County Fuel .995 1.013 1.018 1.072 1.121 1.123 1.145 20% Constitutional .457 .456 .470 .402 .334 .510 .519 80% Constitutional 1.828 1.824 1.880 1.824 2.191 2.042 2.075 Total ($ Millions) $5.611 $5.317 $5.720 $5.711 $6.181 $6.286 $6.307 Certificate of Taxable Gallons 2011- 2012 2012- 2013 2013- 2014 2014- 2015 2015 - 2016 Motor 48.916 45.199 52.113 50.043 52.471 Diesel 3.662 4.073 4.144 4.401 4.677 Total (Millions) 52.578 49.272 56.257 54.444 57.148 a a� m m r m r c m t- 10 Packet Pg. 50 2011 2012 2013 2014 2015 2016 2017 2018 OMB Est OMB Est County Administrator's Budget Message One Cent Infrastructure Sales Surtax Monthly revenue receipts are recorded in the One Cent Infrastructure Sales Tax Fund. Monroe County voted during the 2012 General Election to extend the surtax expiration date from 2018 to 2033. Just like State Shared revenues based on sales taxes, the trend for this receipt will also experience an estimated increase in 2018. The 2018 budget for this Sales Tax is $21.5M and is based on previously planned projects from prior fiscal years. Further discussion and in depth details of these and other revenues can be found in Section B: Revenue Sources & Trends and Revenue Budget Trends and Trend Drivers. as �s 11 1% Tax Rate - Default Formula Local Government Distribution Percentage Estimated Distribution MONROE'BOCC ' 60. 508303 $ 23,950,492 Islamorada 6.013147 $ 2,380,133 Key Colony Beach 0.768853 $ 304,329 Key West 24.247468 $ 9,597,671 Layton 0.176458 $ 69,846 Marathon 8.285772 $ 3,279,687 Countywide Total 100.000000 $ 39,582,159 The 2018 budget for this Sales Tax is $21.5M and is based on previously planned projects from prior fiscal years. Further discussion and in depth details of these and other revenues can be found in Section B: Revenue Sources & Trends and Revenue Budget Trends and Trend Drivers. as �s 11 County Administrator's Budget Message Total Budget Annronriations by Denartment Constitutional Officers and Other FY2017 FY2018 Percent Boards/Agencies Adopted Proposed Difference Change Budget Budget (FY17 to FY18) (FY17 to FY18) Sheriff's Office 56,595,982 58,997,629 2,401,647 4.2% Tourist Development Council 54,864,107 58,378,289 3,514,182 6.4% Clerk of Court 4,316,343 4,984,210 667,867 15.5% Property Appraiser 4,694,799 4,500,203 (194,596) -4.1% Tax Collector 5,718,086 5,763,322 45,236 0.8% Supervisor of Elections 1,797,832 1,808,545 10,713 0.6% State Attorney 699,110 719,603 20,493 2.9% Public Defender 734,606 787,938 53,332 7.3% Judicial Court Administration 2,129,213 2,198,600 69,387 3.3% Sub-Total 131,550,078 138,138,339 6,588,261 5.0% FY2017 FY2018 Percent Departments (BOCC controlled) Adopted Proposed Difference Change Budget Budget (FY17 to FY18) (FY17 to FY18) BOCC Administrative 1,934,905 1,954,014 19,109 1.0% Housing Assistance & Empl Fair Share Housing 2,079,659 1,935,958 (143,701) -6.9% Human Services (HSAB) & Other (Not HSAB) 2,135,155 2,129,950 (5,205) -0.2% BOCC MISC. 3,067,313 3,520,443 453,130 14.8% County Administrator 2,121,487 2,242,661 121,174 5.7% Employee Services 29,262,077 32,368,337 3,106,260 10.6% Veterans Affairs 670,045 702,978 32,933 4.9% Airport Services 10,021,809 13,747,791 3,725,982 37.2% Emergency Services 18,102,294 22,491,632 4,389,338 24.2% Budget & Finance 895,040 991,864 96,824 10.8% Information Technology 2,402,852 2,816,305 413,453 17.2% County Attorney 5,982,644 6,291,670 309,026 5.2% Social Services 3,579,649 3,711,728 132,079 3.7% Li bra ry Services 3,486,199 4,075,588 589,389 16.9% Building Department 4,560,499 6,239,161 1,678,662 36.8% Planningand Environmental Resources 5,881,689 5,892,739 11,050 0.2% Code Compl i a nce 1,416,346 1,796,905 380,559 26.9% Project Management/Facilities 13,214,682 14,795,257 1,580,575 12.0% Engineering Services/Roads 3,530,566 3,359,751 (170,815) -4.8% Solid Waste 20,004,555 22,221,646 2,217,091 11.1% Fleet Management 2,913,122 3,011,501 98,379 3.4% Medical Examiner 715,402 704,473 (10,929) -1. ,Quasi-external Services 1 200,000 1 215,000 1 15,000 o 1 7.5% o Sub-Total 138,177,989 157,217,352 19,039,363 z. 13.8% Total Capital Projects 87,034,565 60,433,517 (26,601,048) -30.6% Total Debt Service 9,890,492 14,095,982 4,205,490 42.5% Total Constitutional Officers 76,685,971 79,760,050 3,074,079 4.0% Total Appoi nted-Touri st Devel opment Cou nci 1 54,864,107 58,378,289 3,514,182 6.4% Total BOCC Controlled 138,177,989 157,217,352 19,039,363 13.8% Budget Transfers, Reserves & Cash Balance 90,227,737 87,116,533 (3,111,204) -3.4% Total County Budget 456,880,861 i 457,001,723 120,862 0.0% Qt F_ pfd Z QS QJ LL 0 L) 4) 0 0 12 County Administrator's Budget Message Departmental Budget Summaries • Board of County Commissioners The FY18 budget maintains the same level of service of the Board as the chief legislative and policy - making body for the County. • Human Service Advisory Board (HSAB) FY 17 reflected a slight increase in the level of funding for community -based organizations from $1,927,860 to $2,000,000. For FY18 the same level of funding is projected. The Human Service Advisory Board will be meeting the end of June to make funding recommendations to the Board of County Commissioners. Thirty non - profit organizations submitted applications for the FY18 funding process. • BOCC "Other" Human Services > The budget maintains funding for other agencies in the amount of $129,950. • AARP Big Pine: $4,500 • AARP Lower Keys: $4,500 • AARP Middle Keys: $4,500 • AARP Upper Keys: $4,500 • Council of the Arts: $72,765 • Guidance Care Center Transportation Disadvantaged Program: $38,685 • Older American Volunteer Program: $500 • BOCC Miscellaneous The BOCC Miscellaneous budget reflects required State mandates as well miscellaneous programs. The FY 18 budget includes an increase for the funding for the required matching funds for Substance Abuse Mental Health, Baker Act and Jail In -House Program. The Department of Juvenile Justice Cost Sharing Program's budget decreased from prior year, and is funded by Ad Valorem taxes in the Fine and Forfeiture Fund. • County Administrator The County Administrator overseas the daily operation of the County excluding, the Constitutional Officers, Judicial and Health Departments. The department also provides assistance to constituents when inquiries are made. Other services provided are Sustainability, Strategic Planning and Legislative Affairs. This Department is funded by Ad Valorem taxes and other General Fund revenues. This year, to more accurately capture activities associated with Strategic Planning and Legislative Affairs, each Office will be maintained utilizing their individual budgets. 13 County Administrator's Budget Message • Emblovee Services Department The Loss Control /Safety office provides safety training, inspections and investigations of accidents and enforces the safety policies to ensure compliance. The budget's main expense is the funding for the fire extinguisher program for all county facilities. The Personnel/Human Resources budget provides services in recruitment, retention and hiring. The budget funds background/arrest checks for employees, the necessary physicals and drug and tobacco testing, job advertisements, the employee of the month and years of service awards, employee evaluations and ensures compliance and awareness of various labor laws, organization rules, and regulations. There are two bargaining unit contracts which cover approximately half of the County workforce (Teamsters and IAFF). This department is funded by Ad Valorem taxes and other General Fund revenues. The Workers' Compensation budget covers employees of the County and Constitutional offices (Sheriff, Tax Collector, Property Appraiser, Supervisor of Elections, Land Authority, Court Administration, and 0 Clerk of Court) and provides for injured workers medical treatment and works in tandem with the Loss Control /Safety office to ensure a safe work environment. Funding for the Third Party Administrator, the Excess Insurance Policy, the State Assessment Fee, Field Case Management, medical and prescription claims, settlements, and attorney fees are paid from this budget. This department is primarily funded by quarterly inter -fund transfers. These billings are based on actual salaries of each employee (BOCC and non -BOCC) multiplied by each employee's Workers' Comp rate, based on job classification. 0 Approximately fifty -eight percent of the total amount increase of the Operations and Claims budgets is attributable to projected increases to cover increased costs as a result of the 2016 decisions of the Florida cc Supreme Court in Castellanos v. Next Door Company (removing the statutory cap on attorney's fees in workers' compensation) and Westphal v. City of St. Petersburg (increasing the current 2 -year cap on temporary total disability payments to 5 years). The County believes that the Florida legislature may take up legislation to address increases, but any such legislation, even if passed, would not address the increases during the majority of the upcoming fiscal year. T- U_ The Group Insurance budget provides insurance benefits to active employees, retirees, and their eligible dependents for the County and Constitutional offices. The Third Party Administrator (Blue Cross Blue 0 Shield of Florida) administration fees, Employee Assistance Program, Life Insurance policy for U employees and retirees, and medical and prescription claims are included in this budget. Claims are expected to increase approximately 8% in the upcoming year. The fund balance should maintain 6 C 0 months' reserves, given the changes the BOCC is recommending. This department is primarily funded by monthly inter -fund transfers. These monthly billings are based on each employee (BOCC and non - BOCC) multiplied by the departmental rate. The FY 18 proposed budget includes a rate of $1,102 (up E from $1,035 in FY 17, if the employee is in the program) or $320 (if the employee opted -out of health coverage). • Planning and Environmental Resources The Planning and Environmental Resources Fiscal Year 2018 budget does not include any funding for the Comprehensive Plan and Land Development Code, as the County adopted its new 2030 Comprehensive Plan and Land Development Code on April 13, 2016. Major focuses of the Planning and Environmental Resources Department, as well as the Comprehensive Plan are addressed below. Administration of the adopted Monroe County Comprehensive Plan (CP) and Land Development Code (LDC) by implementing and processing amendments to both documents, reviewing development proposals for compliance, as well as environmental compliance utilizing five offices including: 14 County Administrator's Budget Message o Comprehensive Planning — Comprehensive Plan maintenance and implementation, affordable housing facilitation, build -out analyses /land acquisition strategies, transportation level of service improvements, and Communikeys Plan implementation. o Current Planning — Comprehensive Plan/Land Development Code implementation and Rate of Growth Ordinance implementation, a system developed to allocate the limited number of residential and non - residential permits the County issues each year under the designation of Area of Critical State Concern (ACSC.) • Environmental Resources — Comprehensive Plan/Land Development Code implementation of environmental provisions as well as oversight and implementation of the 2010 Federal U.S. Fish & Wildlife Service/Federal Emergency Management Agency (FEMA) Biological Opinion covering endangered species within the Florida Keys; the Habitat Conservation Plan (HCP) for Big Pine and No Name Key with the Incidental Take permit associated with the HCP; and the Tier System. �s • Marine Resources — Protection of the marine environment and maritime infrastructure, including protecting public water access through programs including: �s • Derelict and Abandoned Vessel removal, including a pilot Vessel Turn -In Program (to reduce the number of abandoned and derelict vessels) • Vessel Pump -Out Services to the entire Florida Keys • Channel marker maintenance cc • Anchoring and Mooring Management, including changes to prohibit off - premises marine signs on anchored vessels, and pursuing the development of a mooring field in Boca Chica Basin o Geographic Information Systems (GIS) — Developing, maintaining, and disseminating geographic data and GIS resources to enhance county functions and the public. • Building Department The Building Departments Mission is to protect public health and safety, property, and the environment by providing an efficient, effective, and considerate permitting and code administration system, in accordance with the Monroe County Code and Florida Statutes that is consistent with and furthers the Monroe County Comprehensive Plan. Responsibilities include administering and enforcing all ordinances applicable to building and construction, as defined in the Monroe County Code, with permitting, plan review, and inspections in the areas of Structural, Plumbing, Mechanical, Electric, Floodplain, including coordination with Planning, Environmental Resources, Fire, and other outside State and Federal agencies. The economic downturn that started in 2005 diminished the volume of permitting for private development substantially. This trend has changed over the past several years. Further, with the development of the Cudjoe Regional Wastewater System, private property owner permit demands to connect to the system will increase substantially through the year 2017. Documented trends include an increase in job valuation for improvements made within the County and increases in services being demanded by clients that need permits as follows: 15 C.4.a County Administrator's Budget Message - of - /Is /.17 Monroe County - Building Department Permit Plan Reviews (All Disciplines) By Fiscal Year and Permit "Work" Location 12000 10000 8000 6000 4000 2000 0 Lower Keys UpperKe • FY05 -06 5367 8510 • FY06-07 4766 8383 • FY07 -08 4893 7484 • FY08 -09 3403 6875 • FY09 -10 3828 7369 • FY10 -11 3552 6193 rFYII -12 5153 5910 • FY12 -13 6673 7435 • FY13 -14 7861 8962 • FY14 -15 9092 10321 •FY15 -16 10142 11190 • FY16-171 8288 1 7751 Total Number of Plan Reviews on Applied Permits by Fiscal Year 25000 20000 15000 10000 5000 0 ti 4 1 -1 F 1 < F F 4 F 4 x �Q F Excludes "N /A" and Logged CSR "L" resulted reviews W C1 m W r r C W I- 16 Packet Pg. 56 County Administrator's Budget Message In October, 2016, residents and business owners in Unincorporated Monroe County became eligible for a 20% federal flood insurance discount. This discount resulted in a $3.5 million in annual savings to the County's 15,000 National Flood Insurance Program policyholders — an average of $180 per household. The discounts are due to the County's active participation in the Community Rating System (CRS). With the assistance of a CRS expert, Lori Lehr, the County has now been notified they have reached a CRS program Level 5, which provides for a 25% discount providing a cumulative savings of $7.8 million in unincorporated Monroe — an average of $293 per household. The new premium discounts will automatically be included on NFIP renewal and new policies, beginning October 1, 2017. They will be listed as a "CRS" discount. • Code Compliance The Code Compliance Departments Mission is to gain compliance with Monroe County codes, protect public health and safety, property, and the environment in accordance with Monroe County Code and 0 Florida Statues. The program is primarily complaint driven, with approximately 18,500 inspections conducted by code officers per year, throughout the unincorporated County. Specialty programs within Code include: • Unlicensed Contractor enforcement • Sewer Connection enforcement '0 • Vacation Rental enforcement — This program area has seen an tremendous increase in cc violations. Enforcement is difficult because identifying addresses specific to sites being advertised as short term rentals (STRs) through web based software is practically impossible. The County recently retained a software package that will identify addresses and the BOCC added two employees to process violation notifications through the Special Magistrate. • Unsafe Structure enforcement o Canal Vegetation trimming to maintain navigability • Veterans Affairs Monroe County Veterans Affairs was established in accordance with Florida Statute 292.11 to assist the approximately 9,500 veterans, as well as military retirees, active duty personnel and their families obtain benefits from the Veterans Administration. The department is staffed by a Director, Veterans Administrator, three Veterans Counselors, Senior Administrative Assistant, Staff Assistant, Transportation Coordinator /Counselor Assistant and two drivers. The department has three staffed offices: Key West, Marathon and Key Largo. We also provide outreach services in Big Pine once a week. The Director, Veterans Administrator and Veterans Counselors are required by FS 292.11 to attend training and successfully complete a test administered by the Florida Department of Veterans Affairs, and be certified by the General Counsel of the Veterans Administration. All personnel must maintain this certification by attending yearly training and testing. All administrative personnel assigned to the Department are required to attend the Florida Department of Veterans Affairs Introductory Course which provides them with the basic information required to assist them in their daily interactions with veterans. The department provides assistance in obtaining benefits for veterans to include compensation for service related disabilities, non - service connected pensions, burial allowances and widow's benefits, VA 17 County Administrator's Budget Message educational benefits, VA home loan guarantee program and VA insurance claims and enrollment in the VA health care system. Additionally, assistance is provided in obtaining military and VA documents, assisting in applying for upgrades to military discharges, obtaining health care through the VA health care system, transportation of veterans to VA Medical Center Miami, and numerous other veteran related issues. The department also assists veterans in obtaining benefits through the Florida Department of Veterans Affairs to include disabled veterans license tags, property tax exemptions, educational benefits and various other benefits established for Florida residents. Locally, the department provides briefings on veteran's benefits to personnel at NAS Boca Chica, JIATF South, and other military organizations throughout the keys, for personnel who are leaving the military as well as personnel who have already been discharged. We also provide them with professional assistance in filing their claims prior to and after discharge as The department also makes itself available to local organizations to provide briefings on veteran's benefits and assistance available through our offices. �s For the previous fiscal year, the department assisted veterans in obtaining $3,946,187.61 in retroactive payments increasing the overall total recurring annual benefit payments to over $34.8 million per year. The department assisted 3,619 veterans seeking assistance through office visits; 7,289 by phone; 144 field visits and aided 431 new veterans in the county. With the ever increasing usage of technology we have adjusted our way of business and have been assisting veterans through utilization of e -mail and other C electronic means. r n Under an agreement with the VA Medical Center, Miami, this department provides transportation for veterans who need to travel to Miami to obtain needed medical assistance that cannot be provided by the local VA Clinic. Transportation is provided five days a week. The two vehicles utilized (one regular van and one -wheel chair capable) are provided by the VA and all maintenance, gas and toll costs are paid by the VA Medical Center with the county paying the salaries of two 30 hour a week drivers and the Transportation Coordinator. The VA department also has an agreement with the Monroe County Social Services department to assist in transporting social service clients to appointments in Miami on an as needed /space available basis. The department received 3,453 calls for transportation and transported 1,748 people to VAMC Miami and other medical institutes in Miami. The complete operational budget of approximately $20,000.00 pays for training, supplies, veteran's unique software and other expendables required to run an office. The budget increase can be attributed to the COLA and merit pay increase for employees. This department is funded by Ad Valorem taxes and other General Fund revenues. • Airport Services The Monroe County Fiscal Year (FY) 2018 budget for the Key West International Airport (EYW) and the Florida Keys Marathon International Airport (MTI) is $8.4 million and $1.8 million, respectively. The Airports budget is comprised of self - supporting activities driven by the division's business philosophy focused on commercial air carrier operations and general aviation activities. The two fully self - supporting enterprise funds do not receive any Ad Valorem tax funding. Each year, the Airports Division makes decisions on how to allocate anticipated revenue based on the resources that are available and the priorities of the airport system related to facility and capital improvement needs. The chart below summarizes the top five Operating Expenditure Accounts planned IN County Administrator's Budget Message for each airport, and does not include $1,542,963 for Fire Station 7 located at the Key West International Airport. Kev West International Airport - FYI Proposed Expenditures Airport Account Activity Budgeted Amount Contractual Services — MCSO (Airport Security) $2,537,670 Personnel Services $1,522,100 Other Contractual Services $670,258 Utility Services $475,000 Repair & Maintenance $450,000 The Florida Kevs Marathon Airport - FY 18 Proposed Expenditures Airport Account Activity Budgeted Amount Personnel Services $ 387,742 Utility Services $ 105,000 Repair & Maintenance $ 40,000 Other Contractual Services $ 25,000 Repair & Maintenance - Buildings $ 34,000 Key West International Airport The Key West International Airport experienced a year over year passenger increase of 5 %. Current passenger numbers continue to show a positive growth; this trend has been driven by incumbent air carriers increasing their system capacity and due to the addition of United Airlines. The increased seating capacity of existing air carriers has resulted in the following recent passenger growth rates: American (up 1.2 %), and Delta (up 17 %). Top markets for the Key West International Airport continue to be the New York/New Jersey, Washington D.C., and Philadelphia areas, respectively. Strong airline yields for the EYW market make the Airport attractive to incumbent airlines for continued service and to potential new airlines looking to capitalize on underserved markets. The FY 18 proposed expenditures budget increase of 11.6% is largely attributed to grant match rollover required for on -going projects and match required for new grants. The Airports' continued proactive conservative approach to fiscal management is reflected by no increase in operating expenditures. FY 18 — EYW Airport Projects (not reflected in the FYI Budget) The Airports' procurement of dollars from Federal and State aviation grant funding sources for capital improvements remains very strong. Currently, the Airport is administering $35.9 million dollars of grant funds allocated through thirty -seven independent projects in both Key West and Marathon. In addition, the airport is administering approximately $3.1 million dollars in Passenger Facility Charge revenue for Federal Aviation Administration (FAA) approved Airport projects in both Key West and Marathon. In FYI 8, the Airport is anticipating to receive $9.8 million in FAA grants, $2.7 million in Florida Department of Transportation (FDOT) grants and $6.7 million in Passenger Facility Charges. The largest a� 0 �s 19 County Administrator's Budget Message Airport projects for FY18 consist of the following: Terminal Apron Reconstruction Project at $10 million, Runway Rehab. and Lighting Project at $10 million, NIP Phase 1 Construction at $8 million and Drainage Phases 2 & 3 at $2 million. The Florida Keys Marathon International Airport The Florida Keys Marathon International Airport recently completed its first anniversary as an international airport. The U.S. Customs and Border Protection facility processed 345 arrivals during its first full year of operations. The new facility has been published in the FAA's list of designated airports where the first point of landing is required on the southern U.S. border. This publication, along with aggressive marketing provided by the airport's Fixed Base Operators should continue to develop Marathon's international traffic. Continued economic growth is evident with increasing fuel flowage revenue generated by aircraft fuel sales. The Airport is also planning to increase aeronautical revenue by advertising a Request for Proposals for a 55,000 sq. ft. parcel of land adjacent to U.S. 1. Non - aeronautical revenue will be increased due to newly implemented long term parking fees which will take effect in the fall of 2017. The FYI proposed expenditures budget decreased by 5.9 %, directly related to decreases in second -year operating expenditures required for the Customs and Border Protection facility revolving fund, reimbursed quarterly by the Marathon Jet Center CBP operating agreement. CD Capital outlay expenditures budget decreased 9.8% due to capital outlay purchases made in FY 17 using cc an FDOT grant and less grant match required for the upcoming year. FY 18 — MTH Airport Projects (not reflected in the FYI Budget) In FYI 8, the Airport is anticipating to receive $600,000 in FAA grants and $2.3 million in Florida Department of Transportation (FDOT) grants. The largest Airport projects for FYI consist of U_ Environmental Permitting at $600,000, a Car Wash Facility at $500,000, and a storage /maintenance building at $400,000. L) • Emergency Services C 0 Monroe County Fire Rescue The budget provides for the funding to provide cross - trained career firefighter /paramedic personnel at Stock Island, Big Coppitt, Sugarloaf, Cudjoe /Summerland (with property acquisition completed for a new Cudjoe Station and construction starting soon), Big Pine, Conch Key, Long Key /Layton and Tavernier. MCFR responds to structure fires, vehicular fires and wildfire scenes to provide for victim rescue, suppression, overhaul and emergency scene safety. MCFR also responds to medical emergencies like, heart attacks, strokes, and other illnesses and accidents; and to vehicular accidents to provide advanced life support (ALS) level medical care. When necessary, the cross - trained fire /EMS personnel will provide emergency transportation of patients by ground to appropriate medical facilities within Monroe County. MCFR continues to support and fund the needs of volunteers in two area combination stations. Volunteer associations are supported in Sugarloaf and Tavernier; with Big Pine, Big Coppitt and Layton volunteers functioning under Monroe County Fire Rescue. Residents serviced by MCFR receive the benefit of an Insurance Services Office (ISO) Class 3/3X rating for fire insurance purposes, an improved rating from an ISO Class 5/9. This department is funded mostly by Ad Valorem taxes through the Fire & Ambulance District 1 Fund. Revenues are also generated through ground transport user fees. 20 County Administrator's Budget Message Trauma Star Air Ambulance The budget provides for the provision of an air - medical service through the staffing of two emergency response helicopters in cooperation with the Monroe County Sheriff's Office. Trauma Star provides rapid air - transport of patients to trauma and specialty care centers not available within the Florida Keys. Trauma Star is a unique service where the on -scene emergency Firefighter/Paramedics can request Trauma Star to fly patients direct to emergency medical centers out of county without first being admitted to a local hospital, saving precious time for the start of life- saving treatments for trauma, cardiac arrest and stroke. Trauma Star also provides hospital -to- hospital transfers (inter - facility) when appropriate for seriously ill hospital patients needing specialty care not available in Monroe County. Trauma Star is supported by local taxes and charges for services. Qualifying residents are eligible for write -off of Trauma Star air medical bills, after insurance billing, in recognition of their taxpayer support of Trauma Star. This department is funded mostly by Fine & Forfeiture Fund and Trauma Star transport user fees. EMS Transport Billing a� As a result of BOCC authorization in FY2014, MCFR brought EMS billing and collections in -house through the creation of two full -time contract employees in an effort to increase user fee revenues and to provide greater oversight and management of the billing process. Beginning in FY2015 the funding s related to the in -house EMS billing was split between the Trauma Star Emergency Medical Air Transport and Fire & Rescue Central cost centers based upon the EMS revenue portion. And as a result of BOCC authorization in FY2017, a third full -time contract employee was added for in -house billing and collections. This department is funded mostly by Ad Valorem taxes through the Fine & Forfeiture Fund cc and Trauma Star and Ambulance revenues. P Key West International Airport (KWIA) Fire Station 7 — Aircraft Firefighting The budget provides funding for career firefighters and managerial and operational oversight of the KWIA Fire Station for emergency response in aircraft emergencies and first responder Fire/EMS to KWIA properties. Firefighters are specially trained in the response to various aircraft emergencies, including risks at fueling, take -off and landing of aircraft at the busy Key West International Airport that could result in risk and danger to passengers, aircraft and the terminal. Other duties include the first response to fire and EMS emergencies at the terminal and adjacent county properties. This department is funded by Key West Airport revenues. Fire Marshal /Fire Prevention The budget provides for the funding for fire prevention staff to ensure fire and life safety. This is required by Florida Statutes and is accomplished by requiring all new and renovation construction of businesses and multi -unit residences to be reviewed and inspected in compliance with the Florida Fire Prevention Code. This is accomplished through building and site plans review and occupancy and life- safety code inspections in all unincorporated areas of the County, including Key Largo and Ocean Reef. Fire Prevention also conducts investigations of suspicious fires to determine the cause of origin. Funding for fire hydrants and well maintenance was transferred from Fire & Rescue Central to the Fire Marshal /Fire Prevention cost center to more accurately reflect the service areas covered, which includes all areas of unincorporated Monroe County from Stock Island to Ocean Reef This department is funded mostly by Ad Valorem taxes. 21 County Administrator's Budget Message Joe London Fire Training Academy Monroe County Fire Rescue is one of only thirty-one (3 1) certified firefighter training centers in the State of Florida. The newly constructed facility hosts a variety of State - recognized courses throughout the year, including Firefighter I and Firefighter II State - certification programs for residents of Monroe County. Various courses in fire and medical training are also offered through the academy on a countywide basis. Firefighter personnel utilize the tower and burn building to improve basic and advanced firefighting skills and abilities, including live -fire training and search and rescue activities. Other agencies, including the Monroe County Sheriff's Office utilize the training complex. This department is funded mostly by Ad Valorem taxes. Emenzencv Manaizement Monroe County Emergency Management provides for planning and preparedness for, and coordination of, response activities for events that threaten the health and safety of Monroe County residents and visitors and /or may damage property and affect the economy within the County. Emergency Management is responsible for the coordination of all local agencies and community partners and liaison with State and > Federal Emergency Management agencies to assist in the planning, response, and recovery of the County. This includes the aspects of emergency evacuation and sheltering of residents and coordination of recovery resources after an event. Training and public outreach are a vital activity of Emergency Management. This department is funded by Ad Valorem taxes and Grants. • Budget & Finance cc Z as Budget & Finance provides financial and resource management to all County departments in the following areas: Budgeting, Financial Support, Financial Services, Financial Planning, Financial Systems, a Procurement, Reporting and Grant Administration. � co The Office of Management and Budget develops, implements and monitors the annual operating and capital budget by ensuring compliance with Florida Statutes. OMB annually works with County departments to formulate the budget for presentation to the public and the Board of County Commissioners, holding special budget meetings and hearings in each are of the County. Financial Lj analysis along with revenue and expenditure forecasting are ongoing activities within this department. 0 OMB also provides budget assistance throughout the year to all County departments. To provide greater efficiencies and alignment of resources, OMB will also be performing the financial accounting for both the worker's compensation and the group insurance billings. 4; as Grants Management administers and monitors the non - profit human service funding process along with E being the liaison for the Human Service Advisory Board (HSAB) and the service providers. For the FY 18 budget cycle, a new electronic application was developed and utilized for the HSAB funding process. This department also applies for Federal and State grant funding and administers Federal funding directly from the Department of Justice as well as funds passed through the Florida Department of Law Enforcement (FDLE). Grants Management is also the liaison for the Substance Abuse Policy Advisory Board ( SAPAB) providing recommendations regarding the FDLE Justice Assistance Grant Programs as well as the programs funded by the Drug Abuse Trust Fund. The SAPAB also sits as needed as the Criminal Justice Mental Health Substance Abuse Planning Council for a Department of Children and Families mental health diversion grant. This department provides assistance to grant managers within the County on Federal compliance issues and reporting requirements including facilitating ongoing training to ensure Monroe County remains positioned to acquire and manage grants. 22 County Administrator's Budget Message Purchasing provides quality purchasing and contracting support to all County departments in a timely, cost effective and professional manner while following a strict code of ethics. Implementation of the BOCC's Purchasing Policy for all procurement activities including contracts for goods and services is a priority. Purchasing also directly administers the contract for the County's courier services. For FY18 continued enhancements to the financial software package is planned which will allow for enhancements to processes. This Department is funded by Ad Valorem taxes and other General Fund revenues. • Information Technology It is the mission of Information Technology to provide support to end users for computers, network and applications, as well as to support and maintain the County's telephone system. The 2018 Budget includes the following items: The 2018 budget includes a new employee (Manager, Enterprise Software) to improve our ability to as automate Monroe County department processes. IT currently performs several roles (varying by 4) department) in support of business process software used within the County. However, IT does not have sufficient resources to assist all departments when they are seeking new software solutions for their operational effectiveness. This employee will manage a team which will be responsible for working with 4) departments to identify automation opportunities, gather requirements, identify solutions appropriate for our environment, project manage the implementation and assist departments in the change management CD that comes from updated applications and processes. Z MCTV studios in Key West and Key Largo require upgrades costing $50,000 each ($100,000 total) to enable us to continue to support existing broadcast responsibilities as well as to increase our video output capability to the highest resolution Standard Definition output supported by both Comcast and ATT. As part of a technology refresh, Monroe County will be spending $150,000 to replace legacy desktops/laptops for Monroe County staff and $60,000 to replace legacy server hardware. The computers /servers being replaced have expired warranties with limited support options and are between 5 and 8 years old. In order to extend our capabilities and follow the lead of many other federal, state and local governments, Monroe County is increasing our Microsoft annual licensing costs by $40,000 a year in order to transition to Office 365. Office 365 allows us to move our email management into the Microsoft government cloud and provides Monroe County with the most resilient architecture available in the event of a local disaster. The 2018 budget includes $75,000 to purchase portable satellite communications capabilities. The geography of our island chain has left us with only two providers for terrestrial network services and those provider networks are at great risk during a hurricane. We anticipate requiring satellite communications in the aftermath of a direct hit from a hurricane because those two network providers would likely be impacted and might be unable to meet our immediate needs post hurricane. The 2018 budget includes $200,000 in CIP funding to provide network infrastructure enhancements to multiple locations. These enhancements include both network equipment and the installation of new fiber /network cable to enhance network performance and stability in preparation for the rollout of a VOIP phone system. The Department is funded by Ad Valorem taxes and other General Fund revenues. 23 County Administrator's Budget Message • County Attorney The County Attorney's Office provides quality legal representation and advice to the BOCC, County Administrator, county staff, and some County related entities such as the TDC and the Canvassing Board with a view towards reducing exposure to potential liability and litigation. At times, the County Attorney's Office provides counsel to some of the Constitutional Officers as well. The office also provides timely preparation, revision, and opinions concerning proposed and adopted resolutions, ordinances and contracts; bid and purchasing policies and procedures; application of Federal and State regulations affecting the County, and the Florida Public Records Law and Florida Sunshine Law. The office represents the County in most matters in litigation and supervises those matters referred to outside counsel. The office also has primary responsibility in assembling and producing the agendas for the BOCC meetings. While a study conducted by the Florida Bar's Law Office Management Assistance Service recommended that the office seek an additional FTE for a support staff person, the office has engaged in creative efforts to fill that need without seeking an additional FTE. Those efforts include the using temporary employees, such as interns and law clerks, as well as assigning some tasks to members of the Risk Management 4) Office which was consolidated into the County Attorney's Office in FY' 16. The Risk Management budget provides for risk policies to ensure that the County is adequately insured and protected in the event of an incident. The budget includes funding to pay for County vehicles involved in accidents, general liability coverage, and property damage in accidents. It also provides for insurance policies for property, pollution, flood, wind, errors & omissions, fire apparatus and portable cc equipment coverage, public officials coverage, liability coverage for Bayshore Manor, coverage for the Flight Nurses and leased vehicle insurance coverage. This department is primarily funded by annual inter -fund transfers. The County Attorneys' budget is funded primarily by Ad Valorem taxes and other General Fund revenues but portions of the budget are funded through the General Purpose MSTU for Growth Management, Tourist Development Taxes, the Risk Management fund, and Airport funds. With the adoption of the Florida Keys Stewardship Act, legal fees attributable to qualifying infrastructure projects will be funded through fund 304, the Infrastructure Sales Surtax. • gnciAl ge.rvl(;P,C Monroe County Social Services is a "Lead Agency" for the Department of Elder Affairs, Department of Children and Families, Department of Economic Opportunity, Office on Homelessness, and the Alliance for Aging, Inc., for Monroe County, FL. The Monroe County In -Home Services Program, the Monroe County Nutrition Program, the Weatherization Assistance Program, the Weatherization Assistance /SHIP Partnership Program, the Low - Income Home Energy Assistance Program, Monroe County Transit (para- transportation services), Bayshore Manor Assisted Living Facility, and the Community Services/Welfare Programs are just a few of the many programs and services that operate under the full faith and support of the Monroe County Board of County Commissioners. Monroe County Social Services has been providing case management, administration, as well as coordinating and delivering core services for disabled, vulnerable, and elderly citizens countywide for more than 40 years. According to the State Plan on Aging for 2017 - 2020, prepared by the Florida Department of Elder Affairs (DOEA), Revised July 2016, there are over 21,000 citizens in our county, over the age of 60. According to 2015 US Census Population Estimates, the population of Monroe County was 79,077 and 21.3% of our population was over the age of 65. This is high compared to the national average of 14.9 %. Part of this higher trend of adults aging in place /aging in the home is due in part (1) to our unique 24 County Administrator's Budget Message geographic circumstances (i.e. being so far from the mainland), (2) to the fact that there are not a myriad of institutional alternatives nearby (i.e. there are only 2 nursing homes and 1 ALF in the entire Keys), (3) family members prefer to have their aged loved ones nearby, and (4) in -home services provided by programs such as those offered by Monroe County Social Services prevent premature institutionalization and promote healthy aging in place /aging in the home. Most public services and nonprofit agencies centralize their services in Key West with small service sites or satellite offices in Marathon, and /or Key Largo /Tavernier /Plantation Key. Monroe County has government centers in all three areas. There is one nursing home in Key West and one in Key Largo, one 16 bed Assisted Living Facility (County owned and operated Bayshore Manor) located in Key West, and small acute hospitals located in each of the three major areas of the County. There is presently only one dialysis clinic in all of Monroe County and it is located in Key West. When considering the distances between service sites and the lack of choice in public transportation, access is a major difficulty faced by any person who does not have a vehicle available to them. The only public transit system in the Keys operates within the City of Key West. The Lower Keys Shuttle (City of Key West) operates a fixed route from Key West to Marathon and the Dade - Monroe Express continues to operate a fixed route between Marathon to Wal -Mart in Florida City. Monroe County Transit (MCT), a program within the Social Services Department, offers the only County -wide low -cost, door -to -door para- transit service in the Keys. MCT coordinates closely with the Guidance Care Center (GCC), the state- designated Community '0 Transportation Coordinator for transportation disadvantaged serving Monroe County residents. GCC is cc also the coordinator for Medicaid transportation services in the County. Although MCT, GCC, the Dade - Monroe Express, and the City of Key West attempt to meet the needs of as many transportation disadvantaged individuals as possible, there are still gaps that remain unserved for disabled adults and a seniors. Distances traveled between homes have a significant impact on the cost for delivering in -home services, home - delivered meals, para- transit services, and many of the other personalized services our department offers to citizens throughout the County. Weekends, after - hours, and holidays still remain U_ inaccessible to the transportation disadvantaged elderly and /or disabled who require para- transit services. In addition to the services and programs already mentioned, the following list represents some additional U core services authorized by the DOEA and provided directly by Monroe County Social Services as a Lead Agency or provided by subcontractors or vendors through referral, for the benefit of the senior citizens of C Monroe County: • Bayshore Manor, 16 -Bed Assisted Living Facility & Daytime Respite • Caregiver Training and Support (Group and Individual) • Case Management • CCDA (Community Care for Disabled Adults, ages 18 — 59) • Chore Services • Congregate Meals • Emergency Assistance for Low - Income Individuals • Facility -Based Respite Service • Food & Dietary Assistance • Home - Delivered Meals • Homemaker Services • Housing Improvement/Material Aid • Interpreter /Translating • Legal Assistance through Legal Services of Greater Miami, Inc. • LIHEAP (Low Income Home Energy Assistance Program) 25 County Administrator's Budget Message • MCT (Monroe County Transit — para- transit transportation, door to door service) • Nutrition Education • Nutritional Counseling • Pauper /Indigent Cremations/Burials • Personal Care • Prescription Medication Assistance • Screening and Assessment • Shelter Assistance • Skilled Nursing Services through Island Home Care • Special Needs Registry • Specialized Medical Equipment, Services and Supplies o Telephone Reassurance program o WAP (Weatherization Assistance Program) The FYI budget continues to fund these essential services for Monroe County residents. This Department is funded by Ad Valorem taxes, other General Fund revenues, State and Federal Grants. > • Library Services The mission of Library Services is to meet the changing needs of our communities for information, education and entertainment, with materials in a variety of formats, in buildings that are inviting, comfortable, and fitted for technological growth, with a staff that is friendly, helpful, and knowledgeable, in partnerships with our library community. The 2018 budget is geared toward enhancing and expanding services already in place, as well as adding services long- requested by our patrons. Databases providing access to video, music, periodicals, language instruction and patron education are being examined and analyzed for their value and cost effectiveness. More archival restoration and conservation is planned for our fragile documents to increase digital access to our Florida History materials. Replacement of aging furniture in our children's areas will enhance the programming, which will also be expanded and enriched. Capital expenditures for the new Marathon Library building are expected during the year, as this much - anticipated project continues to progress and take shape. This Department is funded by Ad Valorem taxes, other General Fund revenues including donations, and funding from the Golan Trust as well as the Annual State Aid Grant for qualifying public libraries throughout Florida. These revenues are key to building our e- materials collection, which is growing rapidly and consistently in use, as well as our collection of materials in all formats for our non-English - speaking patrons. The Golan fund in particular is being drawn on for Florida History projects and enhancements, to highlight recent gift additions and create access to the many unique materials in the collection. The digitization of historic photos is on- going, with over 18,000 images now in the online gallery; it continues to grow through the work of staff and volunteers, and Keys history enthusiasts have responded with over eighteen million visits to the site since its inception in July, 2006. • Project Management & Facilities Assist the County Administrator with implementing the policies and programs of the BOCC as they relate to the following departments. 26 County Administrator's Budget Message The realignment of the Public Works, Engineering Services, and Project Management organizations on a technological basis continues. Facility planning, design, construction, and ongoing operation and maintenance in the combined Project Management & Facilities Department provides full lifecycle support for all County buildings and parks. The same full lifecycle support for roads and bridges is being managed by the Engineering Services & Roads Department. Facilities Maintenance Facilities Maintenance is responsible for maintaining and repairing approximately 120 County buildings, grounds, and leased office space from Key West to Key Largo totaling over 906,000 square feet. Facilities Maintenance also manages contracts for janitorial services, air conditioning repairs and maintenance, inspections and repairs to elevators, alarm systems, building automation systems, etc. The following sub - departments come under the purview of Facilities Maintenance: a) Correction Facilities maintains and repairs Correction Facilities located on Stock Island, Marathon, and Plantation Key; the Sheriff's Administration Building on Stock Island; the Sheriff substations on Cudjoe Key, Marathon, and Plantation Key; and the Juvenile Justice Building on Stock Island. This section is funded by Ad Valorem funds in the Fine & Forfeiture Fund. b) Unincorporated Parks & Beaches maintains over 100 acres of parks and beaches, including playgrounds, tennis courts, basketball courts, and skate parks, etc. from Stock Island to Key Largo. These functions are funded in part by Tourist Development taxes but it also includes a portion of Ad Valorem taxes. c) Higgs Beach including Astro City playground, West Martello Towers and surrounding open areas; children's playground on the beach are also funded in part by Tourist Development taxes, Ad Valorem taxes, and other revenue funds in the General Fund. Project Mana eg ment Project Management oversees the implementation of the majority of the Capital Improvement Plan. It is responsible for developing the scope of each project in the approved plan, coordinating with Facilities Maintenance to ensure major capital replacements are identified and new construction is easily maintainable. Project Management is also responsible for supervising the end -to -end project lifecycle of new facilities from integration into programing, design, construction, and commissioning. The Project Management team also serves as the liaison with various county advisory boards who have a stake in county facilities, while ensuring all new facilities meet the adopted green build standard. Animal Control Monroe County animal control shelters are located in Key West, Marathon and Key Largo and are currently managed by three independent contractors. Animal Control is responsible for enforcing State and County animal control regulations, protecting the public from the dangers and nuisances of uncontrolled, dangerous or feral animals, and protecting animals from cruelty, abuse or abandonment. Services are provided 24 hours a day, seven days a week including patrolling of the County and all incorporated cities. Animal Control Officers conduct investigations, issue citations and attend court proceedings related to alleged violations. The shelters provide all animals in its custody with proper care, nutrition and shelter. The contractors provide an adoption service for all adoptable animals, and insure that animals are properly vaccinated for rabies and that all dogs, cats and ferrets receive an annual County a� 0 27 County Administrator's Budget Message license. In the last year the Lower Keys and Middle Keys animal control operations have been combined under the Florida Keys SPCA when they accepted assignment of the Safe Harbor Animal Rescue of the Keys (SHARK) contract. The increase in the 2018 budget changes are attributable to 2.1% CPI -U contractual increase, increase for rental space at the airport and a $100,000 shortfall for the Middle Keys SPCA in FY 2017. This Department is funded by Ad Valorem taxes and other General Fund revenues. • Engineering Services, Roads Department & Card Sound Toll Construction of the first two road and drainage improvement projects in Key Largo was completed in FY 2017. Three more roadway improvement projects, two in Key Largo and one on Stock Island will be under construction in the early part of FY 2018. The Stock Island II (Maloney and McDonald Avenues) road and drainage improvement project is in design and scheduled to be advertised for construction bids in January, 2018. The final two road improvement projects in the current five -year program, Key Largo III and 1S /Bertha Streets within the City of Key West will be under design in FY 2018 with construction to follow once engineering design and permitting is complete. In 2018 engineering staff will begin engineering design and permitting of the recommended alternative for Sea Level Rise adaptation in the two pilot communities of Twin Lakes in Key Largo and Sands Subdivision on Big Pine Key. The results of the 2017 pilot study and alternatives analysis will be used to design improvements to mitigate the periodic flooding in the two communities. Construction of repairs to the Card Sound Bridge was completed in 2017 and work on the Garrison Bight Bridge and Palm Avenue roadway in the City of Key West began in 2017 and will be completed in January, 2018. Engineering design for the Sugarloaf Boulevard bridge replacement is underway with construction tentatively scheduled to begin in FY 2018. Currently the design is being evaluated to determine impacts of sea level rise on the bridge clearance. In anticipation of beginning design of the replacement of the four arch bridges in Duck Key in FY 2018 the County undertook a Cultural Resource Assessment Survey in FY 2017 to comply with federal and state legislation that requires an assessment of historically notable resources prior to restoring or replacing the structures. Once the survey is completed in December, 2017 staff will begin engineering design and permitting of the first two structures scheduled for replacement. The various transportation infrastructure improvement projects are funded with Gas Tax proceeds and the One Cent Infrastructure Sales Surtax along with some grant funds from FDOT. The conversion of the Card Sound Toll to all electronic tolling (AET) began in FY 2017 with a Traffic and Revenue Study and execution of a design/build contract for construction of the tolling improvements. The Work is scheduled to be complete in February 2018. When the new toll is operational all transactions will be by Sunpass or Toll -By -Plate technology, which will improve the efficiency of the toll. The conversion project has been funded by the Card Sound Toll Revenue fund. In 2017 the Card Sound Road maintenance personnel merged with the Upper Keys Road Department staff to improve efficiency of the Upper Keys road maintenance function. In FY 2018 staff will be working to update its procedures with the creation of a GIS based roadway asset management system that will help staff deliver services more effectively. County Administrator's Budget Message • Fleet Management Fleet Management services approximately 750 units at the three county -owned garages located in Key West, Marathon, and Plantation Key. This Department is responsible for maintaining, repairing, purchasing, and providing fuel for the County fleet, which includes automobiles, vans, trucks, heavy equipment, off -road equipment, and approximately 66 generators. This Department is an Internal Service Fund in which each participating County department or agency pays its fair share to fund this Department's entire budget. Participating agencies include the Sheriff's Department with approximately 250 vehicles /units. In addition, the inter -local agreements with the Monroe County School Board allows for mutual access to fueling facilities. Funding for this Department comes from Inter -fund transfers, annual vehicle maintenance charges and monthly internal fuel billings. as • Solid Waste Management - SWM 0 SWM is responsible for operation and maintenance of three transfer stations located on Cudjoe Key, Long > Key and Key Largo. The transfer stations are open Monday through Saturday from 8 a.m. to 4 p.m. Four private franchise contractors collect solid waste and recycling in their specific service areas. Solid waste and recyclables are transferred by Waste Management to their out -of- county facility for disposal and recycling. Solid Waste Management also administers a pollution control program, and residential household hazardous waste and electronic waste collection and disposal programs. The 2018 budget maintains a rate of $386.00 for each household. The County continues to realize significant financial savings of just under $200,000 /year on the haul out and disposal costs for yard waste. Yard waste is now being entirely diverted to a composting program generating a 100 percent recycling credit from the Florida Department of Environmental Protection. Funding for this department comes from Home Owner and Business assessments, tipping and franchise fees. Capital Improvement Plan The 2018 Capital Improvement Plan (CIP) reflects the BOCC's primary objectives of completing centralized wastewater projects to meet the State - mandated implementation of Advanced Wastewater Treatment (AWT), investing in the County's critical infrastructure, enhancing public safety and protecting the environment. The 2018 budget includes approximately $39 million for the Cudjoe Regional Wastewater Project. This is the final wastewater project for unincorporated Monroe County. In October 2015, the treatment plant began accepting flow from the Cudjoe Key. By December of 2016 the collection systems on all Keys except No Name, Big Torch and Middle Torch were complete and in operation. During FY 18 the remaining areas of the Cudjoe Region should be complete. In June 2017 the expansion of the East and West Long Key collection systems using available capacity in the Leyton WWTP was completed and was awaiting FDEP authorization to place it in service. The 2018 budget will continue to aggressively fund the Road Paving and Rehabilitation Program. In FY 17 the roads of two subdivisions in Key Largo were repaved and /or rebuilt. Two projects on Stock Island were initiated and one was contracted for construction in FY17 and the MacDonald /Maloney corridor project started design and will be contracted in FY18. During 2017 planning started on two additional neighborhoods (one each on Stock Island and in the Upper Keys) and these will start design in 29 County Administrator's Budget Message FY 18. Repair of the Card Sound bridge will continue and repair of the Garrison Bight bridge will be done in FY18. Initial planning for Duck Key bridges is underway and will continue into FY18. Aside from the larger wastewater projects, this multi -year program represents one of the largest single financial commitments in Monroe County history. Part of the paving program will be funded by using Gas Tax proceeds and the other part will be funded by using One Cent Infrastructure Sales Surtax. Design and permitting will continue in FYI 8 for the replacement of the Courthouse and detention facility on Plantation Key. Construction of the Bernstein Park renovation will complete in late FY17. Construction of the Marathon library and Cudjoe fire station will occur in FY18.The Fire Rescue training academy facility on Crawl Key was completed in FY 17. • Extension Services a� The 2018 budget total is $278,509 for the operation of Extension in Monroe County, which represents 0 about 40% of our total costs with the remainder provided by the University of Florida. �s Fiscal year 2018's budget total of $278,509 includes $142,000 for 30 -40% of salaries (different for each agent) of 3 University of Florida Extension Educators and 1 Extension Educator/ County Extension Director. The University of Florida pays the balance of 60/70% of the agent's salaries according to the UF/ Monroe County Memorandum Agreement. Monroe County Extension Service has one county employee who acts as an Extension Coordinator at the cost of $82,128. Fleet Management has directed us to replace the only older vehicle for a total of $26,000. The remaining $28,381 is the total amount cc budgeted for day -to -day operations including printing, fuel, travel and equipment. The University of Florida financial match for Monroe County Extension Service averages at $385,000. The 2018 budget addresses several strategic priorities including "Practice Environmental Stewardship ", through water quality and sustainability programs aimed at residents and County staff. The Extension Service supports County functions such as the Sustainability Office and Facilities. ONGOING BUDGETARY CHALLENGES 1. Group Benefits Program The County has made major strides in the past in correcting previous problems associated with the group benefits program and its' fund; however, the increasing cost of health care and projected deficiencies in revenue as projected by the County's Health Insurance Consultants has initiated major discussions on a plan to stabilize the group benefits fund. The Board should be aware that the group benefits program includes not only health care but also pharmaceutical coverage, as well as an Employee Assistance Program along with life insurance for all eligible participants. Life insurance is also provided for active employees and retirees. The program also includes administrative fees, internal personnel and operations costs, and the Patient Protection Affordable Care Act (PPACA) fees for Patient - Centered Outcomes Research Institute (PCORI.) The cost of all of these are included in the subsidized premium paid by the County on behalf of active employees, as well as subsidizing a major portion of the costs for retirees and dependents. It should also be recognized that the program covers not only approximately 1,146 active employees under the Board of County Commissioners, which include the Sheriff and other Constitutional Officers. There is a total count of approximately 681 dependents. In addition, there are approximately 430 retirees and surviving spouses covered under the program. 30 C.4.a County Administrator's Budget Message In its deliberations, the Board of County Commissioners is most sensitive to the needs of employees, retirees and dependents. The County is slow to increase employee and dependent contributions recognizing the direct impact upon employee take home pay, especially for moderate income workers. Despite this fact, the entire group insurance program must be taken into consideration as the great majority of program costs are paid for by the County through the internal billing process, which is mainly supported through ad valorem taxation. 2. Compensation The Board of County Commissioners adopted the current pay plan on May 1, 2014 and became effective June 1, 2014. The plan called for annual cost of living adjustments based on local peer group pay adjustments in addition to economic indicators such as CPI and continued merit raises based on performance. October 1, 2014, the pay plan minimum and maximum ranges remained unchanged. On October 1, 2015, the pay plan minimum and maximum pay range increased .8 %. On October 1, 2016, the pay plan minimum and maximum pay range increased .7 %. The Performance Based Pay System is in its 5 year. m m Reflected in the FY 2018 proposed budget the County will implement, as part of the County's Strategic Plan, the fifth year of its employee performance -based review program. Within the annual a� action plans, goals are assigned to individual employees that connect to, and support, overall departmental goals, that in turn correlate to the County's strategic priorities. Merit pay increases are determined by achievement of those goals. The FY 2018 proposed budget includes a 1.9% performance -based merit increase and a 2.1% C.O.L.A. The Pay Plan minimum and maximum o p ranges are also increased 2.1% The development and implementation of the current plan reflects the recommendations presented in the Final Report of the Compensation Study performed by Evergreen Solutions. The four elements of the plan are as Or follows. Mission & Values - Conduct a pay plan analysis every 3 to 5 years. jl - Implement the new grades and salary ranges for the pay plan. Evaluation I Strategic Based Pay A Priorities - Each fiscal year, at a minimum, adjust the pay plan Raise Incorporating minimum, middle and maximum ranges by the Consumer Performance Based Price Index (CPI) and simultaneously, authorize a cost of Pay Raises living adjustment (COLA) for all employees equal to CPI so Throughout the employees at the minimum range do not fall below Organization minimum if pay grades are adjusted annually. Key Process F Intended - To ensure the Plans success, each fiscal year, at a MeasurA LL Outcomes I minimum continue the newly implemented Performance o Based Pay System. Objectives L: Conclusion I would like to thank the Commissioners for again giving their many hours of service and leadership to our island chain community. I would also take this moment to thank each County employee for their commitment and efforts to provide outstanding service to the citizens of Monroe County. 31 Packet Pg. 71 County Administrator's Budget Message In its deliberations, the Board of County Commissioners is most sensitive to the needs of employees, retirees and dependents. The County is slow to increase employee and dependent contributions recognizing the direct impact upon employee take home pay, especially for moderate income workers. Despite this fact, the entire group insurance program must be taken into consideration as the great majority of program costs are paid for by the County through the internal billing process, which is mainly supported through ad valorem taxation. 2. Compensation The Board of County Commissioners adopted the current pay plan on May 1, 2014 and became effective June 1, 2014. The plan called for annual cost of living adjustments based on local peer group pay adjustments in addition to economic indicators such as CPI and continued merit raises based on performance. October 1, 2014, the pay plan minimum and maximum ranges remained unchanged. On October 1, 2015, the pay plan minimum and maximum pay range increased .8 %. On October 1, 2016, the pay plan minimum and maximum pay range increased .7 %. The Performance Based Pay System is in its 5 year. �s Reflected in the FY 2018 proposed budget the County will implement, as part of the County's Strategic Plan, the fifth year of its employee performance -based review program. Within the annual action plans, goals are assigned to individual employees that connect to, and support, overall departmental goals, that in turn correlate to the County's strategic priorities. Merit pay increases are determined by achievement of those goals. The FY 2018 proposed budget includes a 1.9% performance -based merit increase and a 2.1% C.O.L.A. The Pay Plan minimum and maximum cc ranges are also increased 2.1% The development and implementation of the current plan reflects the recommendations presented in the Final Report of the Compensation Study performed by Evergreen Solutions. The four elements of the plan are as follows: - Conduct a pay plan analysis every 3 to 5 years. - Implement the new grades and salary ranges for the pay plan. - Each fiscal year, at a minimum, adjust the pay plan Incorporating minimum, middle and maximum ranges by the Consumer Performance Based Price Index (CPI) and simultaneously, authorize a cost of Pay Raises living adjustment (COLA) for all employees equal to CPI so Throughout the employees at the minimum range do not fall below Organization minimum if pay grades are adjusted annually. - To ensure the Plans success, each fiscal year, at a minimum continue the newly implemented Performance Based Pay System. Conclusion I would like to thank the Commissioners for again giving their many hours of service and leadership to our island chain community. I would also take this moment to thank each County employee for their commitment and efforts to provide outstanding service to the citizens of Monroe County. 31 County Administrator's Budget Message This year has once again been successful and productive — a year in which we can be proud of all that has been accomplished. I would also like to thank all of the volunteer boards and committees that help make the citizens' government in Monroe County work effectively and efficiently. We look forward to continued progress as we work together, building a stronger community, moving the County forward in a positive direction. Roman Gastesi County Administrator a� �s 32 Introduction to County Budgeting Defining a Budget In simple terms, a budget is an entity's plan for its financial resources. It is an estimate of proposed expenses for a given period and the proposed means of paying for them. Two basic components of the budget are the revenue (source of funds) and the expenditure (uses of funds). Defining Revenue and Expenditure Revenue is an increase in the financial resources of a government. Some examples of local government revenues are property taxes, assessments, permits and fees, licenses, fines, charges for service, grants, and payments from other governments. Monroe County has a large variety of revenue sources. An expenditure is a decrease in the financial resources of a government. Expenditures include, for example, current day -to -day expenses such as salaries, utilities, professional service contracts, material costs, payment of principal and interest on long term debt and bonds, purchase of vehicles, equipment or property and construction costs. Budget Structure — Fund Accounting as An important concept in government accounting and budgeting is subdividing the budget into what are called "funds ". This is called fund accounting. Fund accounting allows a government to budget and account for funds restricted by law or policy. These funds allow the County to segregate certain revenues and then account for expenditures from these revenues. The County budget has approximately 60 funds. These funds can be compared to a company spreading its business 4) among 60 banks. The County uses these funds for example, to make payments on different types of County debt or to track fees collected to pay for certain County services. Each of these funds must balance - that is, revenues must equal expenditures - and each must be separately monitored. The County budget, adopted each year by the Board of County Commissioners (BOCC), is actually the total of the separate funds or accounts. Rationale for the Budget Structure Monroe County produces its budget in conformance with rules and regulations developed for local governments. While it does not take an accountant to understand a local government budget, the reader should understand the County develops its budget in accordance with uniform accounting concepts and budgeting standards. Some of the more important standards are: National Accounting Standards - Just as businesses follow what are known as generally accepted accounting principles (abbreviated as "GAAP "), governments follow national standards for financial reporting. A government using consistent standards can look at itself over time to measure its financial strengths. Comparative measures of performance can then be made with other units of government. Some of the standards Monroe County uses are those of the Government Finance Officers Association (GFOA) and the Governmental Accounting Standards Board (GASB). State of Florida Budgeting Standards - The State of Florida establishes budgeting and financial rules for local Florida governments. This is Chapter 216 of the Florida Statutes. An example of a rule, is the time frame of the annual budget cycle. The fiscal year for counties begins October 1st and ends September 30th of the following calendar year. Another example is its rule about how a county adopts a budget and how a county sets property tax rates. • Federal and State Grant Requirements - Monroe County receives grants from several federal and state agencies. To insure the County uses these funds for specific programs, these agencies require the County to keep these grant funds separate from other County revenues. This segregation requires a more complex financial structure to manage these "restricted" dollars. Local Budgeting Standards - Finally, the Board of County Commissioners establishes uses for some fees collected by the County to insure they are spent on specific programs. Impact fees and permit fees are examples of revenues with such self - imposed restrictions. These fees are adopted by the BOCC and can be found in the Monroe County Book of Code of Ordinances, Part 1 General Ordinances. 33 0 Introduction to County Budgeting Balancing the County Budget Unlike the federal government, Florida law states a county must have a balanced budget. The amount of the adopted revenues must equal the expenditures for 60 funds. When OMB "balances the budget," the revenues must balance the appropriations for each fund and thereby for the entire budget. This means Monroe County has no budget deficit. r N Cl m d r cc r C N H Sources FY17 Adopted FY18 Proposed % of Total A d Valorem Taxes 80,162,914 83,946,613 19% Local Option, Use & Fuel Taxes 65,108,220 67,164,157 15% Licenses, Permits & Impact Fees 7 8,281,956 2% Inter ov. Rev. /Grants, PILT, Shared Taxes 18,791,321 19,431,000 4% Charges for Services 70,564,189 78,670,738 17% Fines & Forfeitures 1,151,600 1,845,100 0% Miscellaneous 2,043,353 2,013,392 0% Interfund Transfers 42,094,536 45,120,178 10% Debt Proceeds 15,867,718 12,455,276 3% Fund Bal Fwd /Less 5% 153,691,310 138,073,313 30% Total Sources $456,880,861 $457,001,723 100% Uses FY17 Adopted FY18 Proposed % of Total General Government Services 107,739,686 109,671,097 24% Public Safety 101,240,500 104,113,743 23% Physical Environment 51,972,947 46,054,792 10% Economic Environment 57,653,811 61,057,225 13% Human Services 36,764,248 40,064,366 9% Transportation 37,984,447 36,272,286 8% Culture & Recreation 14,257,410 14,779,202 3% Other Uses 44,449,814 39,747,985 9% Court Related Expenditures 4,817,998 5,241,027 1% Total Uses 1 $456,880,8611 $457,001,723 100% 34 Packet Pg. 74 Introduction to County Budgeting An Important Revenue — Property Taxes A "property tax," more specifically called an "ad valorem" tax, is a tax based on the value of the property. We derive the term, "ad valorem" from the Latin phrase meaning "according to value." In Florida, there are three factors for calculating the amount of property tax assessed on a piece of real estate: the value of the property, the amount of the value exempted from tax, and the tax rate. Each county's Property Appraiser's Office calculates property values and Florida law dictates the exemptions. The tax rates are set by the various local governments authorized to collect property taxes according to Florida law. The tax roll can be found in the Revenue Sources & Trends section. The ad valorem tax rate is expressed in "mills." A mill equals $0.001. The rate at which the taxis charged is called the "millage rate ". If the ad valorem tax rate is 8 mills, the "millage rate" is 8 mills. This means that per dollar of property value, a property or ad valorem tax of $0.008 is paid. It is much easier to think of the rate as how marry dollars of tax will be paid per thousand dollars of property value. For example, if the property is valued at $10,000 and the millage rate is 8 mills, you would pay $8 per $1,000 value or $80. The adopted millage rates can be found later in this chapter. The Monroe County Board of County Commissioners' set the Ad Valorem Millage rate for the General Fund, Fine & Forfeiture, Lower & Middle Keys Fire Rescue, General Purpose MSTU, Parks and Beaches and Municipal Policing Funds along with the County's portion of the Health Department. �s Other Maior Revenue Sources Revenue sources that are authorized by the Florida legislature include Constitutional and County Fuel Taxes, County Revenue Sharing Program, Local Government Half -Cent Sales Tax Program, and State Housing Initiative Partnership Program. Other revenue sources that are authorized by local governments include Communications Services Tax, Local Business Tax, One Cent Infrastructure Surtax, Motor and Diesel Fuel Taxes and Tourist Impact Tax. These local revenues sources are approved by the Monroe County BOCC. Other Sources of Countv Revenues Also Monroe County raises revenues from sources such as licenses and permits, other federal and state sources, charges for services, fines and forfeitures, grants, rents and interest. It is important to understand the County has the ability to combine property taxes with other revenues to support a broad range of activities. The County also uses property taxes and other revenues to supplement programs receiving grant funds from the state and federal government. If grant or other funding decrease, the County must decide whether to raise tax revenues to support these various programs rather than reduce service. The Dual Roles Florida Counties Serve In Florida, a county may serve a dual role. It can provide some services to all county residents regardless of whether or not the residents live in a city. These services are called "countywide" and use the Countywide Property Tax as a means of financing. It may also provide municipal -type services to residents in the unincorporated areas. These areas are portions of the county, which are not incorporated as cities. These services are called "MSTU" services and use Municipal Services Taxing Unit Property Tax as one of the means of financing these services. Multiple Taxing Authorities - Florida law allows a county to charge one property tax rate countywide for services provided to the entire county population. State law also requires a county to charge another property tax rate in only the unincorporated area for the city-type services supplied by the county. If you look carefully at your annual tax bill, you will see several lines for the various property taxes: The General Revenue Fund - The "General Revenue Fund" line in your tax bill is a county-wide tax that finances a diverse number of services such as environmental protection, shelter and care for impounded animals, general assistance for the indigent, public facilities maintenance, and libraries. It also pays for a variety of administrative functions required of a large organization: computer systems, communications purchasing, budget, human resources, finance and legal services. 35 Introduction to County Budgeting The Law Enforcement, Jail, Judicial Fund - The "Law Enforcement, Jail, Judicial Fund" line on your tax bill is a countywide tax that pays for operation of the Sheriff's Department, jail maintenance and the County's court support system and the state mandated program, Juvenile Justice Cost Sharing. The Health Clinic - This is a countywide tax used to support the operation of the County's public health clinic. The General Purpose MSTU - Another name for the property tax on the unincorporated area is the Municipal Services Taxing Unit Property Tax, or General Purpose MSTU tax. This line in your tax bill pays for services normally provided by municipalities. MSTU services includes land use planning, zoning, fire marshal, code compliance, emergency medical and fire service administration, and maintaining county parks. There are also separate property taxes levied for special assessment tax districts such as Fire andAmhulance, Mosquito Control and South Florida Water Management. Monroe County also taxes for the operation of its schools under the separate authority of the School Board. as Special Assessment Property Tax A non -ad valorem assessment, also called a special assessment, is a fee levied on certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. The value 4) of the property is not considered when calculating a special assessment. Instead, the cost of the facility or the service is allocated to the properties in a defined area. This allocation is based on the degree to which the property will reasonably benefit from the facility or service. It is important to note that Monroe County is not the only jurisdiction levying these special assessments in the unincorporated area. There are a number of separate special assessment districts and with the ability to levy these assessments. 0) Other Governments in Monroe Countv One frequent misunderstanding is that the Monroe County Board of County Commissioners oversees the local school system. While school boards in other states have their budgets approved by the county commissioners or the county board of supervisors, school districts in Florida are separate taxing authorities. The property tax levy for the school system is separate from the County's on the annual tax bill. Other units of government which levy property tax separately from Monroe County are the Mosquito Control District and a multi -county district -- the South Florida Water Management District. There are also five cities in the county: Key West, Islamorada, Marathon, Layton and Key Colony Beach. These cities have separate budgets and revenue sources. Tracking the Countv's Budget With 5,000 line items and dozens of organizations within its purview, Monroe County relies on computers with sophisticated budgeting software to help with budgeting and accounting. Like many counties in Florida, the Monroe County Clerk of the Circuit Court performs the day -to -day accounting such as writing checks to vendors, processing payroll and prepares financial statements (CAFR) . The Monroe County Office of Management and Budget (OMB) under the County Administrator prepares the budget using a computerized budget preparation system (GOVMAX). Developing the Budget The process of compiling the annual budget is actually a year -round activity. The basis for the process is a framework of statutory deadlines established by the State of Florida. The County Administrator and the OMB Department staff establish the remainder of the process. County administration sets interim deadlines to insure necessary information is collected, priorities are determined, and recommendations can be made by the County Administrator to the Board of County Commissioners. The County Administrator has been designated to serve as the official budget officer for Monroe County, to the Board of County Commissioners, which, in turn establishes tax rates and adopts the annual budget. 36 Introduction to County Budgeting While the process may change somewhat from year to year, an examination of the process illustrates the many steps to adopting an annual budget. An annual budget, including all such funds as required by law, shall be prepared and approved each fiscal year. The budget process is conducted in accordance with Chapters 125, 129, 200 and 218 of the Florida Statutes as amended. Monroe County processes the budget in four basic phases. Some budgeting activities like estimating revenues and estimating expenditures can happen in all phases. The four basic phases are: 1. Planning Phase 4. Implementation 3. Adoption Phase r a� 2. Preparation Phase 00 m r m r c m H Planning Phase (January March) Early in the budget process, OMB staff prepares budget instruction packages which are used by County departments to submit their annual budget requests. Departments are asked to develop statistical measures to describe the levels of services they offer. Management evaluates the statistical measures to determine what service can be maintained at a particular level of operational funding. During the planning phase, departments are also asked to estimate their capital needs for the upcoming fiscal year as well as estimated needs for an additional six years. These estimates form the basis for the long -range Capital Projects Plan. Preparation Phase (April June) For all departments funded by the Board of County Commissioners (BOCC), budget guidelines and instructions were sent to departments on February 1 th . Internal service fund departments determine their proposed revenue and expense budgets. All other departments were required to key in their operating and capital expenditure budgets in GovMax and submit to OMB hard copies of their proposed budgets by 7 . All Constitutional Officers submit their budgets by June I' as required by law. Also during this phase, OMB reviews revenue collection for all funds and perform expenditure analysis for all departments. Using prior year fund balances, as reported in the CAFR, along with estimated revenues and expenditures, the current year's estimated ending fund balance is then calculated. In determining each fund's revenue budget, a calculation of a certain percentage of the estimated ending fund balance added with potential revenue receipts along with less 5% (according to state statute) are used to balance or equal requested departmental expenditures. The County Administrator also conducts a series of budget review meetings with the Division Directors and department heads and a decision on a proposed Tentative Budget is presented to the BOCC. During the Engineer/Public Works budget review, the capital plan is discussed and a workshop meeting with the BOCC is held to determine the priorities of all capital funded projects. 37 Packet Pg. 77 Introduction to County Budgeting Adoption Phase (July- September) - The County Administrator presents a proposed Tentative Budget to the County Commissioners at the regularly scheduled July BOCC meeting. Later in July, a Special Budget Meeting is held, (as defined by State Statutes) and the BOCC announces and adopts tentative property tax millage rates and operating and capital budgets. The adopted tentative millage rates (in accordance with State "Truth- in- Millage" "TRIM" requirements) must be sent to the Property Apprasiers office by August 4 so that proposed tax notices can be mailed to all property owners by August 24 The BOCC schedules three public budget hearings in September, to be held at the government centers in Key Largo, Marathon and Key West. The Proposed Operating and Capital Budget and Tax Notices must be advertised 2 -5 days before the last public hearing, as described in the State TRIM guidelines. The Adopted Budget and all final millages need to be approved by a majority of commissioners, at the last public hearing. The multi -year Capital Projects Plan which is approved during the September public hearings should not be confused with the capital budget. The capital budget represents the first year of the capital projects plan and is legally approved as a part of the Adopted Budget. Projects and financing sources listed in the Capital Projects Plan beyond the current year are not authorized until the annual budgets for those "out years" are legally adopted in the process described above. �s All policy workshops, BOCC meetings, as well as public hearings, are televised live and videotaped for re- broadcast on the County's channel 76 on local cable stations and also can be acquired thru the County's website video archive. Also, on the website is a budget summary of the adopted operating and capital budgets and a hard copy is available at each Monroe County Public Library. Implementation and Adjustment Before Oct. l OMB will send the adopted revenue and expenditure budgets to Finance so that the budget information can be uploaded into the Clerk's finance system. On Oct. l the Adopted Budget is implemented. During the rest of the fiscal year, OMB monitors actual versus budgeted spending along with bringing in unanticipated revenues into the budget. These changing dynamic circumstances usually require sometype of budget adjustment within any departmental budget. Any changes to the adopted budget are handled by requests sent to OMB. Budget Transfer Request: OMB reviews the request to determine what type of transfer needs to be performed and if there is sufficient funds to be transferred. Before sending a request to OMB, proper authorized signtures must be written on the request form. There are three types of Budget Transfers that each require certain action, they are: 1. Budget transfers within the same department. These are keyed into the Clerk's Finance system. 2. Any adjustments that require movement of budgeted funds between departments or from Reserves, must be approved by the BOCC, in the form of a resolution. 3. If the transfer cannot be made because of insufficient budgeted funds, a formal budget amendment is required with a properly noticed public meeting. First, OMB needs to obtain BOCC approval to advertise a budget amendment in a publicly read newspaper and to hold a public hearing. After board approval, OMB has 60 to 90 days to hold a publicly noticed BOCC meeting. Generally, these public hearings are held during a regular monthly BOCC meeting. The revised budget must appear in a publicly read newspaper, between 2 -5 days prior to the meeting. Unanticipated Resolutions: When unbudgeted revenues are received, (for example: Grants, Donations or Court Fees, etc.) a resolution will be prepared for BOCC approval with appropriate revenue codes and expenditure accounts. All resolutions prepared by OMB, have supporting documentation to backup the reasoning behind the budgetary change. Approval of all prepared OMB resolutions are listed on the monthly BOCC meeting agenda under one agenda item entitled, "Approval of Various Resolutions for the Transfer of Funds and Resolutions for the Receipt of Unanticipated Revenue ". Unless, the resolution is a formal budget amendment that requires a public hearing. C.4.a Introduction to County Budgeting Distinguished Budget Presentation Award The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Presentation to Monroe County for its annual budget for the fiscal year beginning October 1, 2016. This is the 19 consective year that Monroe County has received this prestigious award. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements by using GFOA recommended policies and practices. We will again, be submitting this document to GFOA to be reviewed by other nationwide GFOA members and they will determine if the Fiscal Year 2018 Adopted Budget Book will be eligibile to receive another Distinguished Budget Presentation Award. Finding Information About the Budget Monroe County's budget is available in draft form any time after presentation of the tentative budget by the County Administrator to the Board of County Commissioners in July. Based on the County Administrator's recommendations, OMB produces a budget summary. Copies of the summary document are available in the public libraries in July and August. Changes may be made in the COUNTY ADMINISTRATOR'S TENTATIVE BUDGET PRIOR to the public budget hearings in September. In accordance with Florida law, the County also advertises a summary budget in a newspaper of general circulation prior to final adoption. After the Board of County Commissioners approves the budget in September, the OMB will publish a hard bound copy and an internet version of the final budget. Information on where detailed budget documents are available for public review, can be obtained by calling the Monroe County OMB Department at (305) 292 -4466. Budget information is also available on the internet at the County's web site www.monroecounty- fl.gov 4. Implementation and Adjustment Phase (Year -long) 3. Adoption Phase (July — September) W + MONROE COUNTY 4 1. Planning Phase (January — March) 4 2. Preparation Phase (April — June) The following is the schedule for the Fiscal Year 2018 Annual Operating and Capital Budget: r a� ar 00 m r m r c m H 39 Packet Pg. 79 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS BUDGET CALENDAR, FISCAL YEAR 2018 Adopted Timetable Date 2017, Day RESPONSIBLE PARTY REQUIRED ACTIVITY REQUIREMENT REFERENCE Approval of the FY18 Budget Timetable. February 15, Wednesday Board of County Commissioners Regular BOCC meeting Key West County Administrator, Senior February 15, Wednesday Management Team Budget instructions to departments. Section 129.025 Florida Statutes OMB deadline for submission- budget requests for Senior Management Team, TDC all Internal Service Funds, Capital and departments March 17, Friday Executive Director including TDC, GAL and Medical Examiner. April 5, Wednesday Legislative Day - Florida Association of Counties County Administrator's internal budget review with County Administrator, Senior Departments and OMB. Capital Planning will be April 24 -April 26, Monday - Wednesday Management Team, OMB scheduled with Project Management. Senior Management Team, TDC Executive Director, State Attorney, Deadline for County Administrator changes of Housing Authority, Judicial, and budgets to OMB from departments following internal April 28, Friday Health Department budget review. May 10, Wednesday Board of County Commissioners Special Budget Meeting 10am -4pm Marathon May 14 -19, Sunday- Friday Governor's Hurricane Conference www.flghc.org Submission of budget requests to the County On or before June 1, Thursday Constitutional Officers Administrator. Section 129.03(2) Florida Statutes This is the last date to receive input from the Human June 27, Tuesday Human Service Advisory Board Service Advisory Board. June 27 -June 30, Tuesday- Friday FAC 2017 Annual Conference & Exposition The Property Appraiser certifies, to each taxing authority, the taxable value within the jurisdiction of July 1, Saturday Property Appraiser the taxing authority on Form DR -420. Section 129.03(1)Florida Statutes Tentative budget to be delivered to BOCC. On or before July 11, Tuesday Board of County Commissioners No Meeting Required Section 129.03(3)Florida Statutes National Association of Counties (Naco) Annual July 21-24, Friday- Monday Conference www.naco.org Special Meeting for discussion of Budget and Capital Improvement Plan. Announcement of Proposed Millage Rates and selection of dates, times and places for public hearings. Approval to advise the Property Appraiser of proposed millage rates. Sections 129.03(3)(a) and July 25, Tuesday Board of County Commissioners 10 A.M. Key West 200.065(2)(b) Florida Statutes Last day to advise the Property Appraiser of the Proposed Millage Rates, current year rolled -back rate and the date, times and place of the Tentative Section 200.065(2)(b), Florida August 4, Friday Office of Management and Budget Budget Hearing. Statutes Property Appraiser mails out the Notice of Proposed Property Taxes to each taxpayer listed on the Sections 200.065(2)(b) and 200.069 No later than August 24, Thursday Property Appraiser current year assessment roll. (TRIM Notices) Florida Statutes First Public Hearing Adoption of Tentative Budget and Millage Rate. Sections 129.03(3)(c), 200.065(2c) September 5, Tuesday Board of County Commissioners 5:05 P.M. Key Largo and 200.065(2)(e), Florida Statutes Budget Ad to be published in newspaper for final Section 200.065(2)(d), Florida September 7, Thursday Office of Management and Budget budget hearing. Statutes Special Budget Meeting. Not Required- Done as a public September 7, Thursday Board of County Commissioners 5:05 P.M. Marathon service. Final Public hearing Adoption of Final Budget and Millage Rate Sections 129.03(3)(c), 200.065(2)(d) September 11, Monday Board of County Commissioners 5:05 P.M. Key West and 200.065(2)(e), Florida Statutes Notify the Sheriff, in writing, of the specific action taken on the proposed fiscal year 2016 -2017 budget Following final budget adoption Board of County Commissioners appropriations of the Sheriff. Section 30.49(4), Florida Statutes Within 3 days of Final Hearing, the Resolution adopting final millage and budget to Property FL Administrative Code 12D- September 14, Thursday Office of Management and Budget Appraiser, Tax Collector and the Dept. of Revenue 17.003(f) Within 30 days of adoption of final millage and budget, submit TRIM package (DR -487) to Dept. of Revenue. Certify final millages to Property Section 129.03(3) Florida Appraiser via DR -422 and DR- 422DEBT (if any Statutes FL Administrative Code October 11, Wednesdayl Office of Management and Budget debt). Post summary budget on website. 12D- 17.003 (h) Q? OS pfd Z q5 QJ LL 0 L) 0 0 0 Q5 L2 M G�9 D i's tingu i shed Budget Presentation Award Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Bud; Presentation Award to Monroe County, Florida, for its Annual Budget for the fiscal year beginning October 1, 2016. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 41 Goals and Policies Introduction Monroe County's short and long -term goals and policies are developed during the budget process each year. The BOCC discusses trends, capital projects and policy priorities at public meetings held during the budget planning phase and these priorities are further refined and clarified during the budget preparation and adoption phases of the budget process in the late spring and summer of each year. The BOCC tries to strike a prudent balance between service needs and financial ability to pay for those services. Following, is discussion of the primary goals and policies adopted by the BOCC: County -wide Long -term Goals and Policies The County developed and received approval from the State of Florida for the Monroe County Year 2030 Comprehensive Plan (Comp Plan) and the Monroe County Land Development Code. Major goals articulated in the Comp Plan update are: Future Land Use - Monroe County shall provide an effective and efficient balance of future anticipated growth in order to enhance the quality of life, maintain community character, economic development, 0 ensure the safety of County residents and visitors, and protect valuable natural resources. • Address the Permit Allocation System for new residential development, known as the Residential Rate of Growth Ordinance (ROGO) System, in light of the build -out challenges facing Monroe County (number of building permit allocations available versus the balance of privately held vacant parcels). • Policy and land acquisition strategies to reduce the total inventory of privately owned vacant land Ca and balance growth management, habitat protection, retirement of development rights, reduction of density & intensity, and the future build -out of the Florida Keys. cc • Evaluate policies to assure non - conforming structures, that are part of the "community character" are preserved. • Update the residential and nonresidential Permit Allocation and Point Systems to provide for additional positive points for lot aggregation, land dedication and energy /water conservation. co • Ensure that all development and redevelopment taking place does not result in a reduction of the level -of- service (LOS) requirements established and adopted by the comprehensive plan. • With input from the business community and other stakeholders, develop an Economic Sustainability Element, which focuses upon and promotes redevelopment, considers the ca increasing cost of climate adaptation and the protection of property. • Continue to implement military compatibility policies. • Encourage working waterfront preservation and enhancement. Conservation and Coastal Management — To promote the conservation, use, and protection of natural resources and to plan for, and where appropriate, restrict development activities where such activities would damage or destroy coastal resources; threatened and endangered species habitat; and protect human life and limit public expenditures in areas that are subject to destruction by natural disaster. • Protect and preserve lands containing species listed under the Endangered Species Act and supporting the efforts of federal agencies, state agencies, and private non - profit conservation organizations, to acquire land for conservation purposes. • Continue to implement the Tier System to protect upland habitat and direct growth to infill areas. • Continue to protect native upland vegetation and marine and freshwater wetlands and, where possible, restore and enhance these habitats. • Implement the Marina Siting Plan and notify marine facilities which do not have an on -site pumpout station, as identified through the Monroe County Marine Facility Survey or other best available data sources, of the requirement to provide an on -site pumpout station and associated signage. 42 Goals and Policies • Continue to develop strategies to reduce adverse impacts on water quality and living marine resources associated with recreational boating. • Evaluate and identify potential sites for the installation of mooring fields. • Work with state and federal partners to improve impaired water quality in many canal systems in the Florida Keys. • Support existing vessel discharge regulations, including the No Discharge Zone regulations of the Florida Keys National Marine Sanctuary, and encourage use and expansion of sewage pump -out facilities throughout Monroe County. • Work cooperatively with USFWS and the FEMA to review permit applications for compliance with the Federal Endangered Species Act through the "Permit Referral Process" within the floodplain regulations. Traffic Circulation - To provide a safe, convenient, efficient, and environmentally compatible motorized and non - motorized transportation system for the movement of people and goods in Monroe County. The 0 Florida Department of Transportation (FDOT) is responsible for maintaining and improving U.S.1 and in Key West, South Roosevelt Boulevard /S.R.AIA. The county's Public Works /Engineering Division are responsible for maintaining and improving county roads along with planning overseeing and administering road and bridge improvement /repair contracts. • Incorporate the FDOT's Five Year work Program into the Capital Improvement Schedule. • Maintain the level of service (LOS) standard for U.S.1 0 • Continue to coordinate with FDOT and municipalities in the review of the systematic traffic cc monitoring program to monitor traffic volumes and travel speeds of U.S. 1. • Develop a Transportation Strategy Master Plan, incorporating an intermodal transportation system and considerations of climate change implications. Mass Transit - To support the development of a coordinated surface transportation system for residents, visitors and transportation disadvantaged people within Monroe County. • Continue to develop strategies to reduce trips on U.S. 1 and develop an intermodal transportation system that incorporates vehicles and alternative transportation modes such as mass transit and bicycle /pedestrian facilities. • Encourage the provision of transit service for all visitors and residents to major trip generators. • Continue to coordinate with the municipalities to further facilitate mass transit in the Florida Keys. Ports, Aviation and Related Facilities - Monroe County shall provide a safe, convenient, efficient, and environmentally - compatible motorized and non - motorized transportation system for the movement of people and goods in the County. • Preserve existing airports, airstrips and related activities; and coordinate surface transportation access to existing and new public airport facilities. • Facilitate port facilities that relieve traffic on U.S. 1 or serve as an alternative to U.S. 1 for delivering goods and services. Preserve and enhance existing ports and port related activities. Housing — To adopt programs and policies to facilitate access by all current and future residents to adequate and affordable housing that is safe, decent, and structurally sound, and that meets the needs of the population based on type, tenure characteristics, unit size, and individual preferences. • Provide guidance for the development of plans and policies to meet housing deficits and summarize existing and future housing needs. 43 Goals and Policies Continue to coordinate with the municipalities and Department of Economic Opportunity (DEO) regarding the provision of affordable housing. Continue to expand participation in Federal and State housing assistance programs to rehabilitate owner and rental housing for very low, low, median and moderate income residents by seeking grants, loans, and technical assistance in conjunction with the Monroe County Housing Authority. Potable Water - The County shall support Florida Keys Aqueduct Authority (FKAA) in the fulfillment of their statutory obligation and authority to provide for a safe, high quality and adequate supply, treatment, distribution, and conservation of potable water to meet the needs of present and future residents. Ensure that at the time at certificate of occupancy or its functional equivalent is issued, adequate potable water supply, treatment, and distribution facilities are available to support the development at the adopted level of service standards. Address the capacity issue related to fire flows with installation and maintenance of fire hydrants. Maintain a 10 -year Water Supply Work Plan that identifies alternative water supply projects, traditional water supply projects, conservation, and reuse necessary to meet the Monroe County Unincorporated Area water supply needs, consistent with the South Florida Water Management District Lower East Coast Regional Water Supply Plan and the Florida Keys Aqueduct Authority � 20 -year Water System Capital Improvement Master Plan. Solid Waste - The County shall provide for the adequate collection, disposal and resource recovery of solid waste in an environmentally sound and economically feasible manner to meet the needs of present and future County residents. The County's Solid Waste Department oversees the solid waste disposal and recovery program. • Continue to work towards achieving a 75 percent diversion rate of the municipal solid waste stream by 2020 through recycling. • Monitor the haul out contract with Waste Management Inc. (WMI). • Monitor contract to remove, crush and haul abandoned vehicles and vessels. • Maintain, develop and improve the County's recycling program. Sanitary Sewer - The County shall provide for the adequate, economically sound collection, treatment, and disposal of sewage which meets the needs of present and future residents while ensuring the protection of public health, and the maintenance and protection of ground, nearshore, and offshore water quality. The County has adopted aMonroe County Sanitary Wastewater Master Plan. • Continue construction of the Cudioe Regional Waste Water System. • Continue to ensure compliance with wastewater treatment standards. Drainage - Monroe County shall provide a stormwater management system, which protects real and personal properties, public health and safety, and which promotes and protects groundwater and nearshore water quality. The County has adopted a Stormwater Master Plan, a Stormwater Management Ordinance and prepared a Manual of Stormwater Management Practices. • Review and update, as necessary, the County's stormwater management regulations and Stormwater Master Plan (consistent with the National Pollution Elimination Discharge System Best Practices and Low Impact • Development principles). • Continue to review the standards for detention and retention volumes for surface water to ensure they achieve minimum water quality standards. .. Goals and Policies Natural Groundwater Aquifer Recharge - The County shall protect the quality and quantity of water in the potable water aquifer and in the freshwater lens systems so as to ensure public health, conserve the public water supply, and preserve ecosystems dependent upon freshwater. • Continue to work cooperatively with Miami -Dade County to encourage land use planning and development controls which shall protect the recharge area of the Florida City Wellfield from potential sources of groundwater contamination, saltwater intrusion and over - extraction. Recreation and Open Space - Monroe County shall provide a recreation and open space system to conserve valuable natural resources and to provide recreational opportunities adequate to serve the present and future population of Monroe County, including residents and visitors. • Continue to work towards making available adequate and accessible active recreation facilities at county -owned resource -based and community -based neighborhood and community parks consistent with the adopted level of service standards and the Recreational Guidelines. • Undertake the development of a Parks and Recreation Management and Maintenance Master Plan for each existing county -owned park. 0 03 • Ensure access to publicly -owned recreation and open space areas, including the handicapped and 4) disabled. • Continue to coordinate with State and federal entities for the potential use of State and federal lands. Intergovernmental Coordination - The County shall promote and encourage intergovernmental coordination and collaboration between the County, the County municipalities, neighboring Miami -Dade and Collier counties, regional, state, and federal governments, providers of utility services and private entities in order to anticipate and resolve present and future concerns and conflicts. • Continue to increase the effectiveness, efficiency, and responsiveness of government; provide for consistency in decisions and actions between various departments and agencies; and to improve citizen awareness and participation. • Continue to maintain procedures designed to provide effective public participation and to provide real property owners with notice of all official actions which will regulate the use of their property. • Implement policies to require community meetings to emphasize the importance of citizen participation as early as possible in the planning and development review process. Capital Improvements - Monroe County shall provide and maintain, in a timely and efficient manner, adequate public facilities for both existing and future populations, consistent with available financial resources. The Capital Improvement Element (CIE) provides for review criteria of capital improvements, coordination with the budget, level of service standards, and concurrency management. • Annually update the Five -Year Schedule of Capital Improvements. Propose revisions to the Schedule, including those addressing the replacement and renewal of capital facilities, which are evaluated and updated in accordance with the following considerations (not listed in order of priority): 1. consistency with the relevant elements of the Comprehensive Plan; 2. the elimination of public hazards; 3. consider sea level rise projections as they relate to transportation and bridging projects in particular; 4. the County's need for financial expenditures for infrastructure improvements within or proximate to vulnerable areas; 5. the elimination of existing deficiencies; 6. financial feasibility including the impact on the annual operating and capital budgets; 7. the location in relation to the Future Land Use Map; 8. accommodation of the demands from redevelopment and new development 'k, Goals and Policies 9. the consistency of the improvement relative to the plans of state agencies and the South Florida Water Management District; and 10. the availability of other revenue sources including, but not limited to, FDOT Project funding and FDOT Traffic Operations funds from District Dedicated Revenue (DDR) sources. Continue to schedule capital improvements necessary to correct existing deficiencies, to accommodate projected future growth, and to replace obsolete and worn -out facilities, in accordance with an adopted Capital Improvements Program. Energy and Climate (new) - Monroe County shall coordinate with the municipalities; regional, State, and federal government agencies, nongovernmental organizations and private organizations to exchange data and develop coordinated strategies to address energy conservation and impacts from climate change. • Encourage collaborative intergovernmental practices to reduce greenhouse gas emissions (GHGEs) by at least 20% below the 2005 levels by 2020. • Consider climate change impacts such as increased temperatures, sea level rise, potentially shifting habitat and ecosystem types and the need to withstand increased storm surge in evaluating public infrastructure decisions. • Consider incorporating a planning, design and permitting standard for infrastructure and public facilities that may include a sea level rise assumption of 3 " -7" by 2030 as developed by the Southeast Regional Climate Compact. • Continue to identify criteria to define adaptation action areas (AAA). • Work cooperatively with municipalities and transportation agencies to identify and evaluate transportation strategies to address energy and climate issues. • Continue to identify actions to promote and support increased energy efficiency measures and the proportion of electricity generated by alternative and renewable energy, including, but not limited to solar, wind, biofuels and other sources. Monroe County shall incorporate these actions into its facilities and operations as well as its fleet. County -wide Short -term Goals and Policies In order to achieve long -term goals, several key short-term goals and associated policies are established by the BOCC each budget year. The key short-term goals are: • Update wastewater treatment plants at County owned facilities to comply with State DEP regulations. Connections to central sewer are underway for: • Marathon and Plantation Key Courthouses • Marathon Government Center • Maintain fund contingencies, reserves and fund balances forward for each of the ad valorem tax supported funds. • Maintain and continue to strengthen the Internal Service Funds: Worker's Compensation and Group Insurance. • Implementation of the Monroe County 2030 Comprehensive Plan. • Enhanced code compliance for transient rentals and FEMA downstairs enclosure issues. • Improve efficiency and capabilities of Growth Management Permitting Process, with purchase of o Interactive Voice Recognition (IVR) and Electronic Plan Review a� 0 M Goals and Policies • Further enhance and upgrade the County's computer network and phone systems. • Over the next 4 years, continue to implement an ADA Transition Plan to meet federal mandates. ADA compliance retrofits for County Facilities (buildings, parks, and beaches): • Segment 2: Implementation is underway • Segment 1, 3: Implementation to begin • Segment 4: Project scope development underway • Construct/ Renovate fire facilities throughout Monroe County: • Summerland Fire Station: design and construction for a brand new facility • Crawl Key Fire Training Facility: design & construction for a brand new facility • Enhance fire rescue services through the purchase of fire rescue vehicles and equipment. • Renovations for Courthouse facilities: o Plantation Key Courthouse & Jail facilities: design and construction 4) • Continued implementation of Higgs Beach Park Master Plan. • Major renovation of Bernstein Park on Stock Island. �, • Design and build mooring fields in the Keys. • Improving County's cultural facilities: • Work together with the City of Key West on the Truman Waterfront Park • Work together with the City Of Marathon on the Oceanfront Park • East and West Martello Towers: Roof repairs and meeting room renovations • Construction of a new library building in Marathon. • Construction of roadway improvement projects: • Two in Key Largo and one in Stock Island to be completed in FY 2018 • Stock Island II road and drainage improvement: design and construction • Key Largo III and 1s /Bertha will be under design in FY 2018 • Sea Level Rise adaption of Twin Lakes in Key Largo and Sands Subdivision on Big Pine Key: o Design improvements to mitigate the periodic flooding • Continued implementation of Monroe County Canal Management Master Plan: o Develop demonstration projects to improve water quality in 7 canals • Construct a Customs and Border Protection Terminal at the Marathon Airport. 47 Goals and Policies Lone -Ranee Financial Planning Monroe County's long -range financial planning efforts include the following: • One -time capital equipment purchases, infrastructure /facility projects, or other special projects are submitted via 5 -year CIP requests. All CIP requests and supporting documentation are reviewed and analyzed by the budget office and consolidated into a proposed 5 -year CIP document, which is presented to the BOCC for consideration. • Fund balances are projected for the county's capital funds by capturing five years of historical; current fiscal year; and four additional out years of budget planning data. This process provides decision makers with crucial information and helps ensure financially sound decision making. • Continued development of the county -wide 5 -year CIP, which addresses capital infrastructure and project needs. 0 • Prioritization of 5 -year capital improvement projects and alignment with the county's strategic plan goals. • Implementation of new 5 -year GreenKeys Sustainability Action Plan: � • Prepare for sea level rise • Reduce carbon emissions and energy use that contribute to global warming CD • Allow County to be a leader throughout the country in sustainability efforts Z en These long -range financial planning efforts influence the county's current year budget as well as future budgets. .• Financial Policies Background The Monroe County Board of County Commissioners (`BOCC ") recognizes its responsibility to manage the taxpayers' money in a financially prudent way to promote fiscal sustainability and accountability while ensuring the health, safety and welfare of the citizens. The BOCC believes that sound financial management principles require that sufficient funds be retained by the County to provide a stable financial base at all times. To retain this stable financial base, the County needs to maintain a fund balances sufficient to fund all cash flows of the County, to provide financial reserves for unanticipated expenditures and /or revenue shortfalls for an emergency nature, to provide funds for the disparity in timing between property tax collection, sales tax distributions as well as other revenues and expenditures, and to secure and maintain investment grade bond ratings. General Financial Polic a� The Operating Budget authorizing the expenditure of county funds will be adopted annually by the BOCC at the fund level. �s The Budgeted expenditures and reserves of each fund including the reserve for contingencies, reserve for cash, cash carry forward, and all other purposes will equal the sum of projected beginning balances for the fiscal year and all revenues which reasonably can be expected to be received during the fiscal year. That is, the budget shall be balanced; the total estimated revenue including balances brought forward, shall equal the 'a total of the appropriations and reserves. cc The Office of Management & Budget (OMB) shall estimate 100% of all revenue reasonably anticipated from all sources, a 5% holdback for non - collection will be applied. This will be the basis for budgeted revenue (95% of anticipated receipts). Budgetary Control Policy Adoption and amendment of the budget during each fiscal year will be in accordance with the laws of Florida. Transfers among expenditures and revenue accounts may be made during the fiscal year within a cost center. All transfers must be approved by OMB or the County /Deputy Administrator. The BOCC has increased the level of control for cost center (departmental) budgetary changes by requiring a County Commission resolution for cost center transfers. Revenue Policy The use of Ad Valorem tax revenues will be limited to the General Fund, Fine & Forfeiture Fund, General Purpose Municipal Service Taxing Unit funds, Local Road Patrol Law Enforcement District, Lower & Middle Keys Fire & Ambulance Dist. 1, and Municipal Service Taxing Districts. The use of Gas taxes will be limited to the Road & Bridge Fund for operating and capital projects as authorized by statute. .. Financial Policies Tourist Development Tax Proceeds will be appropriated in accordance with the formula contained in the Tourist Development Tax Ordinance. All other Sales Tax Revenue will be used as statutorily authorized. The use of revenues that have been pledged to bondholders will conform in every respect to the bond covenants that commit those revenues. Fee revenues will be anticipated for purposes of budget preparation conservatively using schedules that have been adopted by the Board and historical collection rates. Cash balances remaining in any fund at year -end will stay in that fund for subsequent years. a� Revenues that are reasonably expected to be unexpended and unencumbered at the end of the fiscal year shall revert to fund balance. �s Special Revenues collected for specific purpose will be used as statutorily authorized. Impact Fee Revenue shall always be used for projects related to "growth" and not be used to correct existing deficiencies. Capital Improvement Proiects Policy The Capital Improvement Plan (CIP) Budget showing estimated annualized costs of capital projects will be updated on an annual basis. A capital project may not be added or deleted without approval of the Board. An adopted capital project may not be amended or changed more than necessary to fulfill the original intent of the project. No funds may be added or deleted which change the outcome of the project without Board approval. COMPREHENSIVE FUND BALANCE POLICIES The Governmental Accounting Standards Board ( "GASB ") issued Statement No. 54, Fund balance Reporting and Governmental Fund Type Definitions ( "GASB -54 "). One objective of this standard was to improve , including the understandability, the usefulness of fund balance information by providing clear fund balance classifications. GASB -54 abandons the reserved, unreserved, and designated classifications of fund balance and replaced them with five classifications: non - spendable, restricted, committed, assigned, and unassigned. The requirements of this statement are effective for the BOCC's financial statements for the fiscal year ending September 30, 2011. GASB -54 requires local governments to focus on the constraints imposed upon resources when reporting fund balance in governmental funds. The fund balance classifications indicate the level of constraints placed upon how resources can be spent and identify the sources of those constraints. The following five classifications serve to inform readers of the financial statements of the extent to which the County is bound to honor constraints on the specific purposes for which resources in a fund can be spent. 50 Financial Policies Definitions Non - spendable Fund Balance Fund balance reported as "non- spendable" represents fund balance that is (a) not in a spendable form such as prepaid items or (b) legally or contractually required to be maintained intact such as an endowment. Restricted Fund Balance Fund balance reported as "restricted" consists if amounts that can be spent only on the specific purposes stipulated by law or by the external providers of those resources. Committed Fund Balance Fund balance reported as "committed" are self - imposed limitations set in place prior to the end of the fiscal period. These amounts can be used only for the specific purposes determined by a formal action of the governing body, which is the highest level of decision - making authority, and that require the same level of formal action to remove the constraint. 0 Assigned Fund Balance Fund balance reported as "assigned" consists of amounts that are subject to a purpose of constraint that represents an intended use established by the BOCC or by their designated body or official. The purpose of the assignment must be narrower than the purpose of the General Fund. Formal action is not necessary to impose, remove, or modify a constraint in Assigned Fund Balance. Additionally, this category is used to reflect the appropriation of a portion of existing fund balance to eliminate a projected deficit in the cc subsequent year's budget. Unassigned Fund Balance Fund balance reported as "unassigned" represents the residual classification of fund balance and includes all spendable amounts not contained within the other classifications. Policy on committing funds In accordance with GASB -54, it is the policy of the Monroe County Board of County Commissioners (`BOCC ") that fund balance amounts will be reported as "Committed Fund Balance" only after formal action and approval by the Board. The action to constrain amounts in such a manner must occur prior to year end; however, the actual dollar amount may be determined in the subsequent period. For example, the BOCC may approve a motion prior to year end to report within the year -end financial statements , if available, up to a specified dollar amount as Committed Fund balance for capital projects. The exact dollar amount to be reported as Committed Fund Balance for capital projects may not be known at the time of approval due to the annual financial audit not yet being completed. This amount can be determined at a later date when known and appropriately reported within the year -end financial statements due to the governing body approving this action before year -end. It is the policy of the BOCC that the County may commit fund balance for any reason that is consistent with the definition of Committed Fund Balance contained within GASB -54. Examples of reasons to commit fund balance would be to display intentions to use portions of fund balance for future capital projects, stabilization funds, or to earmark special General Fund revenue streams unspent at year -end that are intended to be used for specific purposes. 51 Financial Policies After approval by the BOCC, the amount reported as Committed Fund Balance cannot be reversed without utilizing the same process required to commit the funds. Therefore, in accordance with GASB -54, it is the policy of the BOCC that funds can only be removed from the Committed Fund Balance category after motion and approval by the BOCC. Policy on Committed General Fund Balance fund balance The BOCC has the responsibility of responding to emergency disaster and will set a goal of $10 million dollars in disaster reserve funds to ensure adequate cash flow is available in post- disaster situations. In the event these funds fall below the set amount, an action plan to begin the replenishment to the appropriate level will be addressed in the ensuing budget year. Policy on assigning funds �s In accordance with GASB -54, funds that are intended to be used for a specific purpose but have not received the formal approval action at the governing body level may be 0 recorded as Assigned Fund Balance. Likewise, redeploying assigned resources to an alternative use does not require formal action by the governing body. GASB -54 states CD that resources can be assigned by the governing body or by another internal body or 0 person whom the governing body gives the authority to do so, such as a committee or cc employee of the County. Therefore, having considered the requirements to assign fund > balance, it is the policy of the BOCC that the County Administrator will have the authority to assign fund balance of this organization based on intentions for use of fund balance communicated by the BOCC. CO CO Policy on Unassigned General Fund Balance It is the goal of the BOCC to achieve and maintain an unassigned General Fund balance equal to four months of budgeted expenditures. The County considers a balance of less than four months to be a cause for concern, barring unusual or deliberate circumstances, and a balance of more than six months as excessive. An amount in excess of six months is to be considered for reservation to accumulate funding for capital projects and equipment, and /or to reduce the tax levy requirements, and shall be determined in conjunction with the annual budget process. In the event that the unassigned General Fund balance is less than the policy anticipates, the County shall plan to adjust budget resources in the subsequent fiscal years to restore the balance. Appropriation from unassigned General Fund balance shall require the approval of the BOCC and shall be only for one -time expenditures, such as capital purchases, and not for ongoing expenditures unless a viable plan designated to sustain the expenditures is simultaneously adopted. 52 Financial Policies Cash and Cash Equivalents Cash balances for the majority of funds are pooled for investment purposes. Earnings from such investments are allocated to the respective funds based on applicable cash participation by each fund. The investment pools are managed such that all participating funds have the ability to deposit and withdraw cash as if they were demand deposit accounts and therefore all balances representing participants' equity in the investment pools are classified as cash equivalents on the Board's financial statements. For investments which are held separately from the pools, those which are highly liquid (including restricted assets), which an original or remaining maturity of 90 days or less, are considered to be cash equivalents. Investments Florida Statute 218.415 authorizes local governments to invest its funds pursuant to a written investment plan. The County's Investment Policy (policy) allows investment of surplus funds and the Clerk of the Court as the Chief Financial Officer acts as the County's Treasury Manager. The County invests in various conservative funds that are generally backed by the full faith and credit of the United States. The County's Investment Policy limits credit risk by restricting authorized investments to the 0 following: Florida Local Government Surplus Funds Trust Fund Investment Pool administered by Florida's State Board of Administration (a 2a7 -like pool), direct obligations of the United States (a or its agencies and instrumentalities, money market mutual funds, and Intergovernmental 0 Investment Pools authorized by the Florida Statutes. cc The Policy requires that investments in federal instrumentality debt be guaranteed by the full faith and credit of the U.S. Government sponsored agency, and that investments in money market mutual funds have a rating of AAAm or AAAm -G or better by Standard & Poor's (S &P or other nationally recognized rating agency. The Policy requires bank deposits secured as provided by Chapter 280, Florida Statutes. This law requires local governments to deposit funds only in financial institutions designated as qualified public depositories by the Chief Financial Officer of the State of Florida. The Policy requires execution of a third -parry custodial safe keeping agreement for all purchased securities, and requires that securities be held in the County's name. The Policy limits the investment of three months of operating expenditures to twelve months. The Policy limits the investment of non - current operating funds to five years. Lone -Term Obligations In the government -wide financial statements, and proprietary fund financial statements, long -term debt and other long -term obligations are reported as liabilities in the application governmental activities, business -type activities, or proprietary fund type statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the straight -line method that approximates the effective interest method. Bonds payable are reported net of the applicable bond premiums or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. 53 Financial Policies Measurement Focus All Governmental Funds and Expendable Trust Funds are accounted for using a current financial resources measurement focus. Only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases and decreases in net current assets. All Proprietary Funds are accounted for on a flow of economic resources measurement focus. All assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity is segregated into contributed capital and retained earnings components. Proprietary fund -type operating statements present increases and decreases in net total assets. Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. �s All governmental funds, expendable trust, and agency funds are accounted for on the modified accrual basis of accounting. Revenues are recognized in the accounting period in which they 0 become available and measurable. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized in the accounting period in which the fund liability is incurred, if measurable, except for (1) '0 M unmatured interest on general long -term debt, which is recognized when due; (2) prepaid items, cc which are reported only on the Balance Sheet and do not affect expenditures; and (3) the long > term portion of accumulated sick pay, vacation pay, and compensatory time, which is not recorded as an expenditure. All proprietary funds are accounted for using the accrual basis of accounting. Revenues are recognized in the accounting period in which they are earned and become measurable. Expenses are recognized in the period incurred, if measurable. Bud2etary Basis Annual budgets are prepared to be consistent with the modified accrual basis of accounting. There are certain exceptions where it is known that final expenditures will be less than the initial budget. The budget reflects the exclusion of five percent of anticipated collections of certain general revenues, in accordance with Florida Statutes. Actual revenues may exceed the budget. Since budgeted expenditures represent a ceiling, actual expenditures normally fall short of the budget. The excess revenues and under expenditures, carry forward as fund balance to the following year. For Proprietary Funds, depreciation expenses are not budgeted, but are recorded and reported for financial purposes. All annual appropriations lapse at fiscal year -end. Under the County's budgetary process, outstanding encumbrances are reported as reservations of fund balances and do not constitute expenditures or liabilities since the commitments will be re- appropriated and honored the subsequent fiscal year. Bud2etary Control Separate accounting systems and budgets are maintained by the Board of County Commissioners, 54 Financial Policies Sheriff, Tax Collector, Property Appraiser, Supervisor of Elections, and Clerk of Courts. Florida Statutes require that the County adopt a balanced budget. Managerial budgetary control for the Board of County Commissioners is maintained at the fund, department and account level by the encumbrance of estimated purchase amounts prior to the release of purchase orders to vendors. Purchase orders, which result in an overrun of cost center balances, are not released until additional appropriations are made available. Encumbrances at fiscal year -end are canceled and, if required, are then re- encumbered in the new budget year based on allowable appropriations. Expenditures by the Constitutional Officers who maintain separate budgets are controlled by appropriations in accordance with budget requirements set forth in Florida Statutes. a� �s 55 Monroe County Budgetary Funds General Fund (001) Governmental Funds Special Revenue Funds (100's) Debt Service Funds (200's) 2003 Revenue Bond Fund (207) Fine & Forfeiture N Fund (101) Roads & Bridges Fund (102) Tourist Development Impact Fee Funds (TDC) Funds (115 -121) (130 -136) Fire & Ambulance District 1 Fund (141) MSTD- Plan /Code /Fire Marshall Fund (148) Unincorporated Parks & Recreation Fund (147) Municipal Policing Fund (149) )11 Enhancement, Duck Ke Security, Local Housing, 3oating Improvement, Misc Special Revenue (150 -158) M.S.T.U. Funds (166 -176) Environmental Restoration, Law Enforcement Trust, Courthouse Facilities, Clerk's Drug Abuse Trust Fund (160-164) Building Fund (180) Capital Project Funds (300'S) One Cent Infrastructure [ Sales Surtax Fund (304) Revenue Bonds 2003, 2007, & 2014 Funds (307- 308,314) Waste Water Project Funds (310-312, 315) Land Acquisition Fund (316) Propietary Funds i se runas 0's) Card Sound Ige Fund (401) Key West & Marathon Airport Funds (403 -406) Solid Waste Fund (414) Internal Service Funds (500's) Worke"Co Fund (501) Group Insurance Fund (502) Risk Mgmt. Fund (503) Fiduciary Fund F st & y Fund 0's) OSAP(610) Fleet Service Fund (504) C.4.a Fund /Departmental Relationship The following tables show the relationship between Funds and the Deaprtments that make up the Fund, total dollar amount and percentage of each category: Governmental Special Revenue Funds Debt Service Capital Project Funds General Fund - 001 100 -180 Fund - 207 304 -316 County Eng. - Project BOCC Administration Trauma Star Debt Service Mgmt. County Administraton Sheriff/Municpal Policing Budget & Finance Facility Maint - Corrections Personnel Fire & Ambulance Central Information Technology Fire Marshal Public Works/Fac. Maint. EMS Administration Fire & Rescue Coordinator/Fire Academy County Eng.- Roads & Bridges Emergency Management Road Department Welfare Services Uninc. Parks & Beaches Social Svcs- Transportation Tourist Development Council Bayshore Manor Growth Mgmt. Admin. Extension Services Planning Dept. Library Services Code Compliance Veteran Affairs Environmental Res. Guardian Ad Litem Marine Resources Medical Examiner Building Department County Attorney County Attorney - Growth Mgmt. Tax Collector Tax Collector Judicial Admin. State Attorney Public Defender Clerk of the Courts xpervisor of Elections Judicial Admin. Propietary Enterprise Funds 401 -414 Internal Service Funds 501 -504 County Eng. -Card Sound Bridge Worker's Comp Card Sound Bridge Group Insurance Solid Waste Risk Management Marathon Airport Fleet Management Key West Airport Enterprise Funds Fire & Rescue- KW Airport Fudicar Trust & Agency Fund 610 LOSAP General Fund $ 61,493,900 Special Revenue Funds $ 200,334,219 Debt Service Fund $ 16,095,982 Capital Project Funds $ 85,646,860 Enterprise Funds $ 47,452,580 Internal Service Funds $ 45,913,919 Trust & Agency Fund $ 64,263 Total Budget $ 457,001,723 Gene 7 Fund Category Percentage of Total Budget Special Revenue Funds 'roject Funds 19% N Cl 7 m d 2 r C N H 57 Packet Pg. 97 0 Internal Service Funds 10% • General Fund ■ Special Revenue Funds ■ Debt Service Fund ■ Capital Project Funds • Enterprise Funds ■ Internal Service Funds ■Trust & Agency Fund FUND DESCRIPTION Major funds represent significant activities of Monroe County and include any fund whose revenues or expenditures, (excluding other financing sources such as Grants, Revenue Bonds and other uses), constitute more than 10% of the revenues or expenditures of the appropriated budget. Of the County's 60 funds, 3 funds would fall under the category of major governmental funds. The breakdown of the County's fund structure is as follows: Maior Governmental Funds General Fund accounts for all financial resources that are not captured and accounted for in other funds. Funding sources include Ad Valorem taxes, state shared revenues, rents, inter -fund transfers and other receipts. Expenditures are used for the operation and activities of many Monroe County Departments including Facility Maintenance, Welfare Services, Libraries, Judicial Administration and other County general government functions. Fine and Forfeiture Fund accounts for the operation and maintenance of the Sheriff's Office (Administration, Law Enforcement, Community Relations, & Corrections), Trauma Star and an unfunded State mandate to share the cost of juvenile detention. The primary revenue source is Ad Valorem taxes. Prisoner housing and Trauma Star fees make up other revenue receipts. Cudjoe Regional Wastewater Project accounts for the design, construction and debt payments of the wastewater system in the Lower Keys. Wastewater projects in Monroe County were completed. Revenues include: One Cent Infrastructure Sales Surtax, State Grants, Special Assessments and Clean Water State Revolving Loans. CD Non -Maior Governmental Funds Road & Bridge Fund accounts for the operation of the Road Department and repair and maintenance of County roads and bridges. State and County fuel taxes make up the major revenue source for this fund. Tourist Development Fund accounts for the operation and activities (advertising, events and brick and mortar projects) of the Tourist Development Council. Local option three -cent bed taxes are the primary revenue receipts for these funds. Funds collected in each district in the County are used in said district. Impact Fees (Roadway, Parks, Library, Solid Waste, Police Facilities, Fire & EMS and Employee Fair Share Housing) account for capital improvements required to meet the needs of growth of new housing. Projects are BOCC approved and funded by construction permits. MSTD -Plan /Code Compliance/ Fire Marshal Fund accounts for the operation of the Growth Management Division (Planning, Code Compliance and Zoning), Fire & Rescue Administration and Fire Marshal. Revenue sources include: Ad Valorem taxes, state shared revenue, communication taxes and planning fees. Municipal Policing covers the over and above the Sheriff's County -wide costs. This fund accounts for other Sheriff's Department services to the unincorporated areas of Monroe County and contracts with municipalities for additional law enforcement services. The primary source of revenue is Ad Valorem taxes, followed by service charges to the municipalities that are under contract. 911 Enhancement, Duck Key Security, Boating Improvement, Miscellaneous Special Revenue, Environmental Restoration, Law Enforcement Trust, Courthouse Facilities and Clerk's Drug Abuse Trust funds account for the restrictive use of fines, fees and special assessments, balanced with operations of each revenue stream. FUND DESCRIPTION Debt Service Fund accounts for the accumulation of resources for, and the repayment of general long term debt, interest and related costs. Revenue sources include inter -fund transfers from the One Cent Infrastructure Sales Surtax and Waste Water Assessments. From these sources, debt payments are made on the 2003, 2007 and 2014 Revenue Bonds, and the Big Coppitt Clean Water SRF loan. One Cent Infrastructure Sales Surtax Fund accounts for major Physical Environment, General Government, Culture & Recreational and Public Safety projects along with debt service for capital improvement projects and Project Management. During the last Presidential election, Monroe County voters approved to extend the Sales Tax to December 31, 2032. 2003, 2007, and 2014 Revenue Bond Funds account for the construction of major capital facilities such as fire stations, Freeman Justice Courthouse and payments to the Key Largo Waste Water district. a� Big Coppitt, Duck Key and Long Key Waste Water Funds account for the construction of waste water systems in those respective unincorporated areas. Each waste water project has been partially funded by inter -fund transfers from the One Cent Infrastructure Sales Surtax. Other revenue resources include State grants, special assessments and Clean Water State Revolving Funds. Land Acquisition Fund accounts for land acquisition in Monroe County for conservation and recreational purposes. The focus is protecting Florida's ecological systems, archaeological and historic sites, urban open space and groundwater. Revenue source is One Cent Infrastructure Sales Surtax. Non -Maior Proprietary Funds - Account for the acquisition, operation and maintenance of government facilities and services, which are entirely self - supported by user charges. Enterprise funds included in this category are: Card Sound Bridge, Marathon Airport, Key West International Airport and Solid Waste. Each of these funds will charge a user, a fee for using their respective service. Internal Service funds include Worker's Compensation, Group Insurance, Risk Management and Fleet Services. Each of these funds will charge each County Department or user in order to operate their respective internal service field. Non -Maior Trust and A2encv Funds - Account for the assets held by the County in a trustee capacity or as an agent for individuals, private organizations, or other governmental units. Fire & EMS LOSAP (Length of Service Award Program) Fund accounts for contributions paid by the BOCC, to fund the pension benefits for eligible volunteer Firefighters and Emergency Medical Services volunteers. 59 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary General Fund Fund Number: 001 Description: The General Fund is the principal fund of the County and accounts for the receipt and expenditure of resources that are traditionally associated with local government and that are not required to be accounted for in another fund. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Animal Shelters 1,310,122 Taxes 22,552,756 Bayshore Manor 937,082 Intergovernmental Revenue 13,776,000 BOCC Administrative 1,954,014 Charges For Services 631,000 BOCC Miscellaneous 2,136,443 Fines And Forfeits 8,000 Budgeted Transfers 355,500 Misc. Revenues 679,000 Clerk of Courts 4,884,210 Other Sources 23,847,144 County Administrator 634,313 Total Revenue 61,493,900 County Attorney 1,460,972 Emergency Management 452,790 Employee Services - Personnel 751,292 Extension Services 278,744 Facilities Maintenance 8,159,626 Fire & Rescue Coordinator /Fire Academy 610,005 Grants Management 216,264 Guardian Ad Litem 209,514 Human Service Advisory Board Funding 2,000,000 Information Technology 2,816,305 Judicial Administration 1,732,116 Libraries 3,795,588 Medical Examiner 704,473 Office of Legislative Affairs 178,505 Office of Management & Budget 684,153 Office of Strategic Planning 155,076 Office of Sustainability 786,509 Other Non - profit Funding (Not HSAB) 129,950 Property Appraiser 4,200,209 Public Defender 737,938 Public Works Management 292,481 Purchasing 91,447 Quasi - external Services 215,000 Reserves 7,776,457 Social Service Transportation 1,030,969 State Attorney 344,603 Supervisor of Elections 1,808,545 Tax Collector 5,217,587 Veteran Affairs 702,978 Welfare Services 1,742,120 Total Budget 61,493,900 Affordable Housina Proarams Fund Number: 100 Description: This fund accounts for revenues and expenditures of various low income housing programs. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Housing Assistance 290,000 Misc. Revenues 1,100 Reserves 23,000 Other Sources 311,900 Total Budget 313,000 Total Revenue 313,000 Fiscal Year 2018 Summary Reports as �s �s F_ Mt Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Fine & Forfeiture Fund Fund Number: 101 Description: This fund accounts for the operation and maintenance of the Sheriffs Office, Detention Facility, County Court Security, Trauma Star and Juvenile Justice Detention Cost Share Program (State Mandate). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed BOCC Miscellaneous 976,000 Taxes 48,677,184 Budgeted Transfers 16,667 Charges For Services 9,085,450 Emergency Medical Air Transport 6,657,993 Fines And Forfeits 81,500 Facilities Maintenance 2,249,440 Misc. Revenues 106,500 LEEA 75,000 Other Sources 7,830,189 Monroe County Sheriff 49,397,132 Total Revenue 65,780,823 Reserves 6,408,591 Total Budget 65,780,823 Road And Bridge Fund Fund Number: 102 Description: This fund accounts for the operation and capital improvements of the County's Road Department. The two major revenue sources include: State Shared Fuel Taxes, as defined and distributed by Section 9(c), Art. XII, State Constitution and Section 206.47(6), Florida Statutues (F.S.) and Local Option Fuel Taxes, as defined and distributed by Sections 336.021 and 336.025, F.S. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 3,920,047 Taxes 2,598,000 Office of Sustainability 950,000 Intergovernmental Revenue 3,875,000 Reserves 1,301,304 Charges For Services 65,000 Road Department 10,727,895 Misc. Revenues 57,700 Total Budget 16,899,246 Other Sources 10,303,546 Total Revenue 16,899,246 TDC District Two Penny Fund Number: 115 Description: To account for the expenditures of advertising, promotions, and special events of the County Tourist Development Council. Primary revenue source is a Bed Tax. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 58,182 Taxes 6,059,183 TDC Special Projects 1,074,340 Other Sources 3,859,011 TDC Two Penny Events 8,785,672 Total Revenue 9,918,194 Total Budget 9,918,194 as �s �s Fiscal Year 2018 Summary Reports 61 . r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary TDC Admin & Promo 2 Cent Fund Number: 116 Description: To account for the expenditures of advertising, promotions, and special events of the County Tourist Development Council. Primary revenue source is a Bed Tax. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 39,610 Taxes 12,555,817 TDC Two Penny Generic 17,099,179 Other Sources 4,582,972 Total Budget 17,138,789 Total Revenue 17,138,789 TDC District 1 Third Cent Fund Number: 117 Description: To account for the Local Option Three Cent Bed Tax in District One (Key West City limits). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 59,799 Taxes 10,446,737 TDC District 1 Third Penny 18,847,609 Other Sources 8,460,671 Total Budget 18,907,408 Total Revenue 18,907,408 TDC District 2 Third Cent Fund Number: 118 Description: To account for the Local Option Three Cent Bed Tax in District Two (Key West to the west end of the Seven Mile Bridge). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 23,290 Taxes 1,092,180 TDC District 2 Third Cent 1,436,958 Other Sources 368,068 Total Budget 1,460,248 Total Revenue 1,460,248 TDC District 3 Third Cent Fund Number: 119 Description: To account for the Local Option Three Cent Bed Tax in District Three (West end of the Seven Mile Bridge to the Long Key Bridge). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 16,356 Taxes 2,857,924 TDC District 3 Third Cent 5,253,664 Other Sources 2,412,096 Total Budget 5,270,020 Total Revenue 5,270,020 as �s �s Fiscal Year 2018 Summary Reports 62 . r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary TDC District 4 Third Cent Fund Number: 120 Description: To account for the Local Option Three Cent Bed Tax in District Four (Long Key Bridge to Mile Maker 90.939). FY 2018 Appropriations by Department Proposed Budgeted Transfers 12,023 TDC District 4 Third Cent 3,138,147 Total Budget 3,150,170 TDC District 5 Third Cent Fund Number: 121 Total Revenue 3,150,170 Description: To account for the Local Option Three Cent Bed Tax in District Five (Mile Maker 90.940 to the Dade /Monroe County line and any mainland portions of Monroe County). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 37,424 Taxes 2,237,523 TDC District 5 Third Cent 2,742,720 Other Sources 542,621 Total Budget 2,780,144 Total Revenue 2,780,144 Impact Fees Fund - Roadway Fund Number: 130 Description: This fund accounts for roadway impact fees (Licenses & Permits) collected within the County's Impact Fee Districts. Funds are used for the capital expansion of the county's major road network system in the district from where the moneys are collected. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Impact Fees Roadways 1,410,897 Licenses And Permits 42,000 Total Budget 1,410,897 Misc. Revenues 69,665 Other Sources 1,299,232 Total Revenue 1,410,897 Impact Fees Fund - Parks & Rec Fund Number: 131 Description: This fund accounts for park impact fees (License & Permits) collected within the County's Impact Fee Districts. Funds are used for the capital expansion of the county's community park facilities in the subdistrict from which the moneys have been collected. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Impact Fees Parks & Recreation 598,222 Licenses And Permits 41,200 Total Budget 598,222 Misc. Revenues 1,200 Other Sources 555,822 Total Revenue 598,222 FY 2018 Revenue Source Proposed Taxes 1,980,636 Other Sources 1,169,534 as �s �s Fiscal Year 2018 Summary Reports 63 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Impact Fees Fund - Libraries Fund Number: 132 Description: This fund accounts for library impact fees collected within the County's Impact Fee Districts. Funds are used for the capital expansion of the county's library facilities. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Impact Fees Libraries 1,167,048 Licenses And Permits 30,000 Total Budget 1,167,048 Misc. Revenues 2,700 Other Sources 1,134,348 Total Revenue 1,167,048 Impact Fees Fund - Solid Waste Fund Number: 133 Description: This fund accounts for solid waste impact fees collected within the County's Impact Fee Districts. The funds can be used for the purpose of construction and expansion of solid waste facilities in Monroe County and also the purchase of new incinerators and equipment. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Impact Fees Solid Waste 111,451 Licenses And Permits 9,300 Total Budget 111,451 Misc. Revenues 150 Other Sources 102,001 Total Revenue 111,451 Impact Fees Fund - Police Fac Fund Number: 134 Description: This fund accounts for police impact fees collected within the County's Impact Fee Districts. Funds are used for the purpose of capital expansion of police and jail facilities and the acquistion of new patrol cars. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Impact Fees Police Facilities 144,951 Licenses And Permits 24,000 Total Budget 144,951 Misc. Revenues 200 Other Sources 120,751 Total Revenue 144,951 Impact Fees Fund - Fire & EMS Fund Number: 135 Description: This fund accounts for fire facility impact fees collected within the County's Impact Fee Districts. Funds can be used for the capital expansion of the County's fire facilities including wells and hydrants. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Impact Fees Fire & EMS 102,384 Licenses And Permits 15,700 Total Budget 102,384 Misc. Revenues 130 Other Sources 86,554 Total Revenue 102,384 as �s �s Fiscal Year 2018 Summary Reports 64 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Employee Fair Share Housing Fund Number: 136 Description: This fund accounts for employee fair share housing impact fees collected in the County's impact fee districts. FY 2018 Appropriations by Department Proposed Emp Fair Shr Hsing 44,732 Total Budget 44,732 Fire & Ambulanc( FY 2018 Revenue Source Proposed Licenses And Permits 10,000 Misc. Revenues 275 Other Sources 34,457 Total Revenue 44,732 District 1 L &M Key Fund Number: 141 Description: This fund is used to account for revenues and expenditures related to District One Fire and Ambulance services. Total Budget 15,369,134 FY 2018 Revenue Source Proposed Taxes 11,933,696 Intergovernmental Revenue 33,000 Charges For Services 600,000 Misc. Revenues 27,500 Other Sources 2,774,938 Total Revenue 15,369,134 Unincorporated Svc Dist Parks & Rec Fund Number: 147 Description: This fund is used to account for unincorporated parks and recreation operations. FY 2018 Appropriations by Department Proposed Revenue Source Budgeted Transfers 162,768 Taxes Facilities Maintenance 2,174,880 Charges For Services Reserves 191,021 Misc. Revenues Tax Collector 56,464 Other Sources Total Budget 2,585,133 FY 2018 Proposed 1,887,131 45,000 64,000 589.002 Total Revenue 2,585,133 �s �s Fiscal Year 2018 Summary Reports 65 r FY 2018 Appropriations by Department Proposed Budgeted Transfers 908,519 Fire & Rescue Central 11,784,191 Property Appraiser 194,006 Reserves 2,125, 307 Tax Collector 357,111 Total Budget 15,369,134 FY 2018 Revenue Source Proposed Taxes 11,933,696 Intergovernmental Revenue 33,000 Charges For Services 600,000 Misc. Revenues 27,500 Other Sources 2,774,938 Total Revenue 15,369,134 Unincorporated Svc Dist Parks & Rec Fund Number: 147 Description: This fund is used to account for unincorporated parks and recreation operations. FY 2018 Appropriations by Department Proposed Revenue Source Budgeted Transfers 162,768 Taxes Facilities Maintenance 2,174,880 Charges For Services Reserves 191,021 Misc. Revenues Tax Collector 56,464 Other Sources Total Budget 2,585,133 FY 2018 Proposed 1,887,131 45,000 64,000 589.002 Total Revenue 2,585,133 �s �s Fiscal Year 2018 Summary Reports 65 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Mstd - Ping /bldg /code /fire Mar Fund Number: 148 Description: This fund is used to account for revenue and expenditures related to unincorporated planning code compliance, zoning, fire and rescue administration and Fire Marshal. Taxes listed here are Local Communication Service taxes. No Ad Valorem taxes were levied in this fund. FY 2018 Appropriations by Department Proposed Revenue Source Budgeted Transfers 1,547,942 Taxes Code Compliance 1,796,905 Intergovernmental Revenue County Attorney 793,349 Charges For Services Environmental Resources 890,948 Fines And Forfeits Fire & Rescue Coordinator /Fire Academy 908,403 Misc. Revenues Fire Marshal 469,978 Other Sources Planning Commission 88,390 Total Revenue Planning Department 2,367,833 Tax Collector Planning Refunds 62,000 9,617,755 Property Appraiser 31,520 Reserves 1,939,213 Tax Collector 5,000 Total Budget 10,901,481 Municipal Policing FY 2018 Proposed 615,000 1,327,000 2,665,000 1,300,000 25,000 4.969.481 10,901,481 Fund Number: 149 Description: This fund accounts for Sheriffs Office operation for services to unincorporated Monroe County and contracts with municipalities (Marathon, Islamorada, & Layton) for additional services, over and above the Sheriffs Countywide costs. Total Budget 9,617,755 911 Enhancement Fee Fund Number: 150 Description: This fund accounts for fees levied for the 91 FY 2018 Appropriations by Department Proposed Communications 515,300 Total Budget 515,300 1 emergency phone system. FY 2018 Revenue Source Proposed Charges For Services 515,000 Misc. Revenues 300 Total Revenue 515,300 as �s �s Fiscal Year 2018 Summary Reports 66 . r FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 11,514 Taxes 4,117,003 Monroe County Sheriff 8,265,246 Charges For Services 3,771,386 Property Appraiser 74,468 Misc. Revenues 8,500 Reserves 1,143,317 Other Sources 1,720,866 Tax Collector 123,210 Total Revenue 9,617,755 Total Budget 9,617,755 911 Enhancement Fee Fund Number: 150 Description: This fund accounts for fees levied for the 91 FY 2018 Appropriations by Department Proposed Communications 515,300 Total Budget 515,300 1 emergency phone system. FY 2018 Revenue Source Proposed Charges For Services 515,000 Misc. Revenues 300 Total Revenue 515,300 as �s �s Fiscal Year 2018 Summary Reports 66 . r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Duck Key Security District Fund Number: 152 Description: To account for the revenues and expenditures in providing security services for the Duck Key District. Special assessment revenues (Licenses & Permits) are collected from Duck Key property owners as pursuant to Florida Statute 125.01(q)(1) and codified by Monroe County Ordinance 005 -1992. FY 2018 Appropriations by Department Proposed Revenue Source BOCC Miscellaneous 255,000 Licenses And Permits Reserves 105,000 Misc. Revenues Tax Collector 2,250 Other Sources Total Budget 362,250 Total Revenue Local Housing Assistance Trust Fund Fund Number: 153 Description: This program is funded by an increase in the documentary stamps, as approved by the State Legislature in the Affordable Housing Act. The revenue available to Monroe County is administered by the Housing Authority. FY 2018 Appropriations by Department Proposed Revenue Source Housing Assistance 1,601,226 Intergovernmental Revenue Reserves 10,000 Misc. Revenues Total Budget 1,611,226 Other Sources Total Revenue Boating Improvement Fund (BIF) FY 2018 Proposed 96,096 1,100 265,054 362,250 FY 2018 Proposed 420,000 184,500 1.006.726 1,611,226 Fund Number: 157 Description: To account for revenues and expenditures providing boating - related activities, for removal of vessels and floating structures deemed a hazard to public safety and health, and for manatee and marine mammal protection and recovery. An annual vessel registration fee is collected as authorized by Florida Statute 328.66 and Monroe County Ordinance 034 -2002. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Marine Resources 1,937,046 Charges For Services 740,000 Reserves 576,354 Misc. Revenues 7,000 Total Budget 2,513,400 Other Sources 1,766,400 Total Revenue 2,513,400 as �s Fiscal Year 2018 Summary Reports 67 . r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Misc Special Revenue Fund Fund Number: 158 Description: To account for revenues and expenditures earmarked for specific purposes. Included are funds to be used exclusively for court- related and court technology needs as defined in Section 29.008(1)(02 and (h), F.S. for the state trial courts, state attorney, public defender, and criminal conflict and civil regional counsel in the county. These funds are collected pursuant to Section 28.24 (12)(e)1, of the Florida Statutes. Traffic Education Funds are collected pursuant to County Ordinance 21 -2002. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed BOCC Miscellaneous 53,000 Other Sources 1,837,989 Building Department 23,400 Total Revenue 1,837,989 Communications 140,000 County Attorney 600 Court Technology Fund 59,719 Environmental Resources 40,000 Facilities Maintenance 2,633 Fire & Rescue Coordinator /Fire Academy 5,000 Judicial Administration 15,000 Libraries 280,000 Monroe County Sheriff 50,000 Planning Department 50,000 Public Defender 50,000 Reserves 692,080 State Attorney 375,000 Welfare Services 1,557 Total Budget 1,837,989 Environmental Restoration Fund Fund Number: 160 Description: This fund accounts for expenditures related to habitat restoration and improvement purposes set forth in the Monroe County Comprehensive Plan and Land Development Regulations. Revenues are collected as part of a mitigation penalty as imposed by Monroe County Resolutior #345A -1999. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Environmental Resources 456,522 Fines And Forfeits 455,000 Facilities Maintenance 9,083 Misc. Revenues 5,500 Reserves 167,495 Other Sources 172,600 Total Budget 633,100 Total Revenue 633,100 as �s �s Fiscal Year 2018 Summary Reports 68 . r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Law Enforcement Trust (600) Fund Number: 162 Description: To account for the funds used for the purpose of training police officers and supporting personnel in the prevention, investigation, detection, and identification of crime. Law Enforcement Trust Funds (LETF) revenues are authorized by Florida Statutes 775.083 and 893.135. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Law Enforcement Trust 410,000 Misc. Revenues 1,750 Reserves 101,633 Other Sources 509,883 Total Budget 511,633 Total Revenue 511,633 Court Facilities Fees Trust (602) Fund Number: 163 Description: To account for revenues collected upon the institution of any civil action, suit or proceeding to be used exclusively in providing and maintaining existing and future courthouse facilities that are used for Circuit and County Court systems. FY 2018 Appropriations by Department Proposed Judicial Administration 391,765 Reserves 78,485 Total Budget 470,250 FY 2018 Revenue Source Proposed Charges For Services 490,000 Misc. Revenues 5,000 Other Sources - 24,750 Total Revenue 470,250 Clerk's Drua Abuse Trust (603 Fund Number: 164 Description: To account for assessments collected for drug abuse programs and to disburse assistance grants for drug abuse treatment and /or educational programs which meet the standards for qualification of such programs by the Department of Health and Rehabilitative Services. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed BOCC Miscellaneous 100,000 Charges For Services 30,000 Reserves 19,000 Misc. Revenues 500 Total Budget 119,000 Other Sources 88,500 Total Revenue 119,000 Marathon Municinal Service Taxina Unit Fund Number: 166 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities within the City of Marathon. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Reserves 181 Other Sources 1,482 Tax Collector 200 Total Revenue 1,482 Wastewater MSTLIs 1,101 Total Budget 1,482 Fiscal Year 2018 Summary Reports as �s �s i'r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Bay Point Wastewater Municipal Service Taxing Unit Fund Number: 168 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Bay Point. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Reserves 5,484 Other Sources 34,684 Wastewater MSTUs 29,200 Total Revenue 34,684 Total Budget 34,684 Big Coppitt Wastewater Municipal Service Taxing Unit Fund Number: 169 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Big Coppitt. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Reserves 60 Other Sources 140 Wastewater MSTUs 80 Total Revenue 140 Total Budget 140 Key Largo Wastewater Municipal Service Taxing Unit Fund Number: 170 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Key Largo. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Reserves 900 Other Sources 4,921 Wastewater MSTUs 4,021 Total Revenue 4,921 Total Budget 4,921 Stock Island Wastewater MSTU Fund Number: 171 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Stock Island. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Reserves 155,936 Licenses And Permits 42,000 Tax Collector 1,500 Misc. Revenues 1,700 Wastewater MSTUs 375,000 Other Sources 488,736 Total Budget 532,436 Total Revenue 532,436 as �s �s Fiscal Year 2018 Summary Reports 70 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Conch Key Municipal Service Taxing Unit Fund Number: 174 Description: This taxing unti was created to provide wastewater and reclaimed water services and facilities on Conch Key. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Reserves 78 Other Sources 478 Wastewater MSTUs 400 Total Revenue 478 Total Budget 478 Long Key, Layton Municipal Service Taxing Unit Fund Number: 175 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Long Key and Layton. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Reserves 47,436 Other Sources 201,136 Wastewater MSTUs 153,700 Total Revenue 201,136 Total Budget 201,136 Duck Key Municipal Service Taxing Unit Fund Number: 176 Description: This taxing unit was created to provide wastewater services to the Duck Key service district. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Reserves 13,800 Other Sources 47,290 Wastewater MSTUs 33,490 Total Revenue 47,290 Total Budget 47,290 Building Fund Fund Number: 180 Description: This fund is used to account for Building Department operations related to restricted building fee revenues. Total Budget 7,266,274 FY 2018 Appropriations by Department Proposed Budgeted Transfers 509,033 Building Department 6,185,761 County Attorney 62,551 Planning Refunds 30,000 Reserves 478,929 Total Budget 7,266,274 Total Revenue 7,266,274 as �s �s Fiscal Year 2018 Summary Reports 71 r FY 2018 Revenue Source Proposed Licenses And Permits 4,650,000 Charges For Services 120,000 Misc. Revenues 39,000 Other Sources 2,457,274 Total Revenue 7,266,274 as �s �s Fiscal Year 2018 Summary Reports 71 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Debt Service Fund Fund Number: 207 Description: To account for accumulation of resources for, and payment of, interest and principal on long -term debt. FY 2018 Appropriations by Department Proposed 2003 Revenue Bond 14,095,982 Reserves 2,000,000 Total Budget 16,095,982 One Cent Infra - structure Sales Tax Total Revenue 16,095,982 Fund Number: 304 Description: The One Cent Infra - structure Sales Tax Fund accounts for capital improvment projects funded by the Infrastructure Surtax (also called the One Cent Local Option Sales Tax) revenue. This local sales tax is defined by Sections 212.054 -.055 of the Florida Statutes. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 13,445,475 Taxes 21,500,000 General Gov Cap Projects 2,725,004 Misc. Revenues 50,000 Parks & Recreation Capital Projects 1,000,000 Other Sources 10,292,122 Physical Environment Projects 1,414,455 Total Revenue 31,842,122 Public Safety Capital Projects 250,000 Public Works Management 1,879,538 Reserves 2,462,346 Transportation Capital Projects 8,665,304 Total Budget 31,842,122 Clerks Rev Note. Canital Fund Number: 306 Description: This fund is used to account for the Clerks network system. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Court Services Network System 100,000 Other Sources 100,000 Total Budget 100,000 Total Revenue 100,000 Infr Sls Srtx Rev Bds 2007 Fund Number: 308 Description: This fund is used to account for Capital Infrastructure projects financed by the 2007 Revenue Bonds. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed General Gov Cap Projects 70,000 Other Sources 70,000 Total Budget 70,000 Total Revenue 70,000 FY 2018 Revenue Source Proposed Misc. Revenues 5,100 Other Sources 16,090,882 as �s �s Fiscal Year 2018 Summary Reports 72 ., . r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Big Coppitt Waste Water Project Fund Number: 310 Description: This fund accounts for the revenue and expenditures related to the construction of the Big Coppitt Waste Water Project. FY 2018 Appropriations by Department Proposed Wastewater MSTU Capital 755,500 Total Budget 755,500 FY 2018 Revenue Source Proposed Licenses And Permits 475,000 Misc. Revenues 10,000 Other Sources 270,500 Total Revenue 755,500 Duck Key Waste Water Project Fund Number: 311 Description: This fund accounts for the revenues and expenditures related to the construction of the Duck Key Waste Water Project. FY 2018 Appropriations by Department Proposed Reserves 127,324 Wastewater MSTU Capital 35,000 Total Budget 162,324 FY 2018 Revenue Source Proposed Licenses And Permits 80,000 Misc. Revenues 3,500 Other Sources 78,824 Total Revenue 162,324 Cudioe Regional WW Project Fund Number: 312 Description: This fund accounts for the revenue and expenditures related to the construction of the Cudjoe Regional Wastewater Project. The Clean Water State Revolving Finance (SRF) Loan ($78,481,180) is listed as part of "Other Sources" under Revenue. FY 2018 Appropriations by Department Proposed Budgeted Transfers 16,000,000 Physical Environment Projects 10,000,000 Reserves 4,146, 935 Wastewater MSTU Capital 219,979 Total Budget 30,366,914 FY 2018 Revenue Source Proposed Licenses And Permits 2,275,400 Other Sources 28,091,514 Total Revenue 30,366,914 Series 2014 Revenue Bonds Fund Number: 314 Description: This fund is used to account for capital improvement projects financed by the 2014 Revenue Bonds. FY 2018 Appropriations by Department Proposed General Gov Cap Projects 2,727,550 Parks & Recreation Capital Projects 5,493,290 Public Safety Capital Projects 3,780,000 Reserves 3,999,160 Total Budget 16,000,000 FY 2018 Revenue Source Proposed Other Sources 16,000,000 Total Revenue 16,000,000 �s �s Fiscal Year 2018 Summary Reports 73 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Long Key Wastewater Fund Number: 315 Description: This fund accounts for the revenues and expenditures related to the construction of the Long Key Wastewater Project. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Physical Environment Projects 350,000 Other Sources 350,000 Total Budget 350,000 Total Revenue 350,000 Land Acquisition Fund Number: 316 Description: This fund accounts for the revenues and expenditures related to Land Acquisition. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Physical Environment Projects 6,000,000 Other Sources 6,000,000 Total Budget 6,000,000 Total Revenue 6,000,000 Card Sound Bridae Fund Number: 401 Description: This fund accounts for the revenue and expenditures related to operations of the Card Sound toll bridge. Collection of tolls was imposed by Monroe County Resolution #54A -1967. FY 2018 FY 2018 Proposed FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 1,104,693 Charges For Services 1,100,000 Card Sound Road 3,273,212 Misc. Revenues 15,000 County Engineering General 86,539 Other Sources 3,993,994 Reserves 644,550 Total Revenue 5,108,994 Total Budget 5,108,994 Marathon Airport Fund Number: 403 Description: This fund accounts for the revenue and expenditures related to the operations of the Marathon Airport. Total Budget 2,217,043 Total Revenue 2,217,043 as �s �s Fiscal Year 2018 Summary Reports 74 r FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 50,153 Charges For Services 973,000 Marathon Airport 1,761,328 Misc. Revenues 158,922 Reserves 405,562 Other Sources 1,085,121 Total Budget 2,217,043 Total Revenue 2,217,043 as �s �s Fiscal Year 2018 Summary Reports 74 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Key West Intl Airport Fund Number: 404 Description: This fund accounts for the revenue and expenditures related to the operations of the Key West Airport. FY 2018 Appropriations by Department Proposed Budgeted Transfers 331,280 Fire & Rescue Key West Airport 1,555,272 Key West Airport 8,432,693 Reserves 298,103 Total Budget 10,617,348 PFC & Oper Restrictions Total Revenue 10,617,348 Fund Number: 406 Description: This fund accounts for all PFC (Passenger Facility Charge) funded projects & demonstrates compliance with the bond issue covenants for the KWIA (Key West International Airport). FY 2018 Appropriations by Department Proposed Budgeted Transfers 295,000 PFC 3,553,770 Reserves 300,000 Total Budget 4,148,770 FY 2018 Revenue Source Proposed Charges For Services 1,350,000 Misc. Revenues 25,000 Other Sources 2,773,770 MSD Solid Waste Management Fund Number: 414 Total Revenue 4,148,770 Description: This fund is restricted in use to collection, disposal, and recycling of solid waste. The primary funding sources are annual assessments charged to home owners and businesses, franchise fees and tipping scale fees. Total Budget 25,360,425 FY 2018 Appropriations by Department Proposed Budgeted Transfers 263,190 Reserves 2,875,589 Solid Waste 22,221,646 Total Budget 25,360,425 Total Revenue 25,360,425 Worker's Compensation Fund Number: 501 Description: The Worker's Compensation Fund accounts for the operation of the County's worker's compensation program. Fund revenues are generated through internal charges to departments. FY 2018 Revenue Source Proposed Charges For Services 7,619,000 Fines And Forfeits 600 Misc. Revenues 20,000 Other Sources 2,977,748 Total Revenue 25,360,425 Worker's Compensation Fund Number: 501 Description: The Worker's Compensation Fund accounts for the operation of the County's worker's compensation program. Fund revenues are generated through internal charges to departments. FY 2018 Revenue Source Proposed Licenses And Permits 491,260 Charges For Services 17,780,795 Misc. Revenues 42,400 Other Sources 7,045,970 Total Revenue 25,360,425 Worker's Compensation Fund Number: 501 Description: The Worker's Compensation Fund accounts for the operation of the County's worker's compensation program. Fund revenues are generated through internal charges to departments. Total Budget 5,948,341 FY 2018 Revenue Source Proposed Charges For Services 2,742,828 Misc. Revenues 107,500 Other Sources 3,098,013 Total Revenue 5,948,341 as �s Fiscal Year 2018 Summary Reports 75 . r FY 2018 Appropriations by Department Proposed Budgeted Transfers 61,030 Employee Services - Loss Control 66,225 Employee Services - Worker's Comp 5,379,718 Reserves 441,368 Total Budget 5,948,341 FY 2018 Revenue Source Proposed Charges For Services 2,742,828 Misc. Revenues 107,500 Other Sources 3,098,013 Total Revenue 5,948,341 as �s Fiscal Year 2018 Summary Reports 75 . r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Fund Summary Group Insurance Fund Fund Number: 502 Description: The Group Insurance Fund accounts for the operation of the County's self insured group insurance program. Fund revenues are generated through internal charges to departments based upon the number of employees covered under the insurance program. Starting January 1, 2015, all BOCC employees hired prior to May 1, 2012 will start to pay $25 /month for their health insurance. Those hired after May 1, 2012, will continue to contribute $50 /month. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 117,760 Charges For Services 21,365,244 Employee Services - Group Insurance 26,171,102 Misc. Revenues 135,000 Reserves 3.571.232 Other Sources 8.359.850 Total Budget 29,860,094 Total Revenue 29,860,094 as Risk Management Fund Fund Number: 503 Description: The Risk Management Fund accounts for the operation of the County's risk management program. Fund revenues are generated through internal charges to departments. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 32,970 Charges For Services 3,931,039 Z County Attorney - Risk Mgmt. 3,974,198 Misc. Revenues 105,000 Reserves 1,747,340 Other Sources 1,718,469 Total Budget 5,754,508 Total Revenue 5,754,508 Fleet Management Fund Fund Number: 504 Description: The Central Services Fund accounts for the operation of the County's Fleet Management program. Fund revenues are generated through internal charges to user departments for fuel usage and annual vehicle maintenance. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed Budgeted Transfers 367,760 Charges For Services 3,050,996 Fleet Management 3,011,501 Misc. Revenues 6,000 Reserves 971.715 Other Sources 1.293.980 Total Budget 4,350,976 Total Revenue 4,350,976 FIRE & EMS LOSAP TRUST FUND Fund Number: 610 Description: To account for contributions paid by the BOCC, to fund the pension benefits for eligible volunteer Firefighters and Emergency Medical Services volunteers (also called the Fire and EMS Pension Trust Fund). LOSAP is an acronym for Length Of Service Award Program and was implemented on June 21, 1999 by Monroe County Ordinance #026 -1999. FY 2018 FY 2018 Appropriations by Department Proposed Revenue Source Proposed LOSAP 48,000 Misc. Revenues 40,000 Reserves 16.263 Other Sources 24.263 Total Budget 64,263 Total Revenue 64,263 Fiscal Year 2018 Summary Reports 76 r C.4.a Revenue Sources and Trends While property taxes are used to finance a variety of services, other County revenues are linked to specific programs; solid waste assessments finance the waste disposal programs, gasoline taxes finance public transportation, roadway construction and maintenance, and impact fees finance capital improvements related to transportation, parks, police, fire and solid waste programs. The use of standard definitions is mandated by Florida Statute Section 218.33 and ensures consistency among the various financial reports. Taxes - Charges levied by the County, including ad valorem taxes net of discounts, penalties and interest. This category includes sales, gas taxes, and local tourist taxes, which are estimated based on State supplied forecasts. Revenue: Property Taxes Description: Revenue derived from taxes levied on all real and personal property located in Monroe County Legal Authority: Florida Statute, Chapter 200. Fees: See "Ad Valorem Millage Summary." Constraints: F.S. Section 200.081 states: "No municipality shall levy ad valorem taxes against real properties and tangible personal properties and tangible personal property in excess of 10 mills except for voted levies." millions $ 30,000 25,000 20,000 15,000 10,000 5,000 ❑ Personal Property ❑ Real Property Based on the 2016 Final (After VAB) Tax Roll values the County -Wide taxable values are as follows: (2017 Preliminary taxable values were not available from the Property Appraiser's office at the time of publication) Homesteaded taxable value (majority of these are residential properties) 55.8 Billion Non - Homesteaded residential properties taxable value $11.9 Billion Commercial properties $4.1 Billion Vacant land taxable value $0.788 Billion $22.59 Billion billions $ 14 12 47% 48% 10 54% 51% 48% 8 6 24% 26 29 0 0 4 7% 19% 19% 29 / 20 °/ 29 1 2 5% 4% 4% 4% 0 50% 53% 9% 0 4% ❑ Homesteaded taxable value ❑ Non - Homesteaded residential 8% ❑ Commercial ❑ Vacant Land r a� a� m r cc r C N H 77 Packet Pg. 117 N (b A '1 N a ^ a ^� a ^ a ^� a ^ �^ I V V ^O . ^ ^ . ^ti . 6 2 6 s � � � O ^O ti O ^6 ti ❑ Homesteaded taxable value ❑ Non - Homesteaded residential 8% ❑ Commercial ❑ Vacant Land r a� a� m r cc r C N H 77 Packet Pg. 117 N C.4.a Revenue Sources and Trends Revenue: Local Government Infrastructure Surtax Fund /Account Number: 304/31260OGN Description: The Infrastructure Surtax may be levied countywide, with referendum approval, by the governing board of the county or the governing bodies of municipalities representing a majority of the county population. Legal Authority: Florida Statute, Chapter 212.055 (2), Monroe County Code of Ordinances Chapter 23, Article IV, Section 23 -142 to 147. Fees: One percent sales tax. Restrictions: The voters in Monroe County approved to extend the infrastructure sales surtax from 2018 to 2033. These revenues can be used to finance, plan, and construct infrastructure and to acquire land for public recreation or conservation or protection of natural resources. In addition, Monroe County may use up to 10% of these proceeds for any public purpose provided the debt service obligations are met; the County's comprehensive plan is in compliance with the Growth Management Act; and the County adopted an amendment to the ordinance levying the surtax. History /Trends: For 5 years (2004 to early 2008), the County's share increased before the downturn of the national economy in late 2008. Revenue collection has increased since 2009 and we anticipate that it will continue. The State estimate for FY17 is $22.1M and FYI is $23.95M. OMB's estimate is slightly lower since we have not received as much as the state has estimated in the past couple years. Forecast: If the global and national economies continue to grow, we project 2017 & 2018 will continue to m see a slight increase in revenue for the One Cent Sales Tax over prior years. r c� r c a� H thousands $ y y o d o d o d o d o do 0 0 � 1P 21,000 20,000 19,000 18,000 17,000 16,000 15,000 14,000 13,000 ❑ One Cent Sales Tax Revenue: Constitutional Gas Tax Fund /Account Number: 102/335492GG and 102/335498GG Description: The two cents per gallon tax is placed on motor fuel is collected by the Florida State Department of Revenue (DOR) and is transferred to the State Board of Administration (SBA) for monthly disbursements. The allocation formula is based on the geographic area, population and a collection component. This factor is then calculated annually for each county in the form of weighted county-to -state ratios. To determine each county's monthly distribution, the monthly statewide tax receipts are multiplied by each county's distribution factor. Legal Authority: Florida Constitution Article XII, section 9(c) (4), Florida Statutes 206.41 and 206.47. Restrictions: Besides meeting debt service obligations, this tax can be used for the acquisition, construction, and maintenance of roads. History /Trends: Prior to 2014, the State Shared Gas Tax had been decreasing every year. In 2014, the distribution factor had an increase due to the collection component and therefore, we saw an increase in revenue. In 2015, revenue dropped again but was significantly higher in 2016. The distribution factor has stabilized. We expect a very slight increase in 2017 and 2018 as compared to 2016. The history of the distribution factor is; FYI 1- 1.20 %, FY12- 1.19 %, FYI 3- 1.17 %, FY14- 1.19 %, FYI 5-1.17%, FY16- 1.18 %, FY17- 1.18 %, FY18- 1.18% Forecast: The Florida Department of Revenue estimates $2.55M for 2017 and $2.59M for 2018, an increase over 2016. 78 Packet Pg. 118 C.4.a Revenue Sources and Trends thousands $ 2,700 2,600 2,500 2,400 ❑ Constitutional gas tax 2,300 2,200 2,100 2,000 d o d o d o d o d o do 0� 0� Revenue: County Fuel Tax Fund /Account Number: 102/335490GG Description: The Florida Legislature has levied a one cent per gallon tax on motor fuel for distribution to county governments pursuant to the same formula used to distribute the Constitutional Gas Tax. Legal Authority: Florida Statute, Chapter 206.60(6). o p Restrictions: The funds from this tax can be used by counties for transportation related expenses, including > the reduction of bond debt incurred for transportation purposes. History /Trends: Over 2006 -2012, this State Shared Gas Tax had been decreasing. In 2013 it started to increase, and just like the Constitutional Gas, we estimate a similar trend for 2017 and 2018. 4) H Forecast: Since the distribution formula is the same as the Constitutional Gas Tax, we project that we will see an increase in 2017 for the revenue receipts over 2016. For 2018 the State estimate is $1.15M which is an increase of 2% from 2017 State estimate. 'a thousands $ 1,200 1,100 1,000 900 800 700 600 500 ❑ County Fuel Tax Since the two above state shared revenues have a state -to- county weight distribution rate with a collection component, the graph below shows the certified taxable gallons as reported by Florida Department of Revenue for July to June. N 60,000 40,000 t 20,000 +. •E 0 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 2016 -2017 r- ° M July-Feb ❑ Motor 48,916 45,199 52,113 50,043 52,471 34,002 ❑ Diesel 1 3,662 4,073 4,144 4,401 4,677 2,793 79 Packet Pg. 119 d o d o d o d o d o do 0� 0 ^o C.4.a Revenue Sources and Trends Revenue: Local Option and Ninth -Cent Fuel Taxes. Fund /Account Number: 102/31230IGG and 102/31240IGG Description: In addition to the two cent constitutional gas tax and the one cent County Gas Tax, counties may impose up to 12 cents of local option fuel taxes in the form of three separate levies. The first is a tax of 1 cent on every net gallon of motor and diesel fuel sold within the county. This is known as the "Ninth" cent fuel tax. The second is a tax of 1 to 6 cents on every net gallon of motor and diesel fuel sold within the county. The third tax is a 1 to 5 cents levy upon every net gallon of motor fuel sold within the county. The third tax is not subject to diesel fuel. Monroe County now levies ten of the twelve cents on motor fuel and seven of the seven cents on diesel fuel. Monthly distribution on motor fuel is based on reports from terminal suppliers, wholesalers and importers as the destination of the gallons distributed for retail sale or use. Taxes on diesel are distributed according to Florida Statute proceeds. Legal Authority: Florida Statute, Chapters 336.025 (1) (a), 336.025 (1) (b), 336.021 (1) (d) and 336.021 respectively and the Monroe County Code of Ordinances Chapter 23, Article VII. Restrictions: The statutorily authorized uses of the three taxes differ, as do the methods of imposition and the requirement that the revenue be shared with municipalities. The Ninth Cent and 1 to 6 cents taxes may be used to fund transportation expenditures. In addition to transportation expenditures, the 1 to 5 cents can be used to meet the requirements of the capital improvements element of an adopted local government comprehensive plan. m History/Trends: Durin 2004 -2009, the Local Option and Ninth -Cent Fuel Taxes were decreasing. The �' g P g � Monroe County Board of Commissioners voted to raise the tax rate an additional 1 cent to motor fuel on the r Ninth -Cent Fuel Tax and an additional 3 cents to the Local Option Fuel Tax. This gas tax increase came into effect on January 1, 2010. We experienced an increase in revenues until 2013, which had a slight decrease, but we continued to show an increase in the following years. -- Forecast: For 2017, the State estimates $2.6M for both taxes which anticipates an increase from 2016. For 2018, the State estimates $2.5 a decrease, which is -1.2% for Ninth Cent and -1.8% for Local Options. thousands $ 2,500 2,000 1,500 1,000 500 ❑ Local Option Gas Tax ■Ninth Cent Revenue: Tourist Development Taxes Funds /Account Number: 115/116- 312120GD, 117/118/119/120 /121- 31213OGD Description: After being suggested by the Tourist Development Council, whose members are appointed by the BOCC, the initial tourist development tax received referendum approval prior to imposition. Subject to a 1 %, 2 %, or 3% tax are most rents, leases or sublets, which have been contracted for periods of six months or less, or living accommodations in hotels, motels, apartment houses, rooming houses, mobile home parks, and the like. The taxes are collected and administered by the Florida Department of Revenue. Legal Authority: Florida Statute, Chapters 125.0104 (3) (c), 1250104 (3) (d), 125.0104 (n). Monroe County Code of Ordinances Chapter 23, Article V. Restrictions: The revenue must generally be used to promote tourism, to build convention and tourist bureaus, and to finance beach improvements. Smaller counties may also use the revenue to build and upgrade fishing piers, museums, parks and nature centers. History /Trends: Over the last 10 years, bed tax revenues collected saw an increase except for when the national economy took a downturn in late 2008. In 2015, we saw a significant increase with hotels reopening in early 2015. 80 Packet Pg. 120 d o d o d o d o d o d o �5 V ti ° ^ � ti ° ^o Revenue Sources and Trends Forecast: We expect the numbers of tourist who will visit Key West as well as the rest of the Florida Keys, to remain steady. thousands $ 40,000 35,000 30,000 25,000 ❑Tourist Bed Taxes 20,000 15,000 10,000 d o d o d o �o d o do � � ti o N d o ^o Revenue: Local Business Tax, formerly known as County Occupation License Fund /Account Number: 001/316000GO Description: Florida law authorizes a county to levy a business tax granting the privilege of engaging in or managing any business, profession or occupation within its jurisdiction. Legal Authority: Florida Statutes, Section 205.032 and 205.033. Monroe Code of Ordinances Chapter 23, Article III Restrictions: None History /Trends: Prior to 1972, the State had imposed an occupational license tax and shared the revenues with counties. In 1972, Florida repealed the State tax and authorized counties to impose an occupational tax at the State rate then in effect. Chapter 80 -274, Laws of Florida, authorized an increase in the tax, but capped the rate of increase. In 2012, the Florida State Legislature approved HB7125 which exempted real estate brokers and real estate sales associates from paying this tax. Forecast: Since the legislative change, our total collection rate continues to have slight fluctuations. thousands $ 500 400 300 ❑ Local Business Tax a a� m m r c� r c a� H 8 1 Packet Pg. 121 o ^^ � o ^ �y�� ti ti C.4.a Revenue Sources and Trends Permits, Fees and Special Assessments - Includes building permits, franchise fees, impact fees and special assessments. Revenue: Building Permits. Fund /Account Number: 180/322005SG Description: Florida law authorizes the County to levy building permit charges to be used for carrying out the local government's responsibilities in enforcing the Florida Building Code. Legal Authority: Monroe County Code of Ordinances 6 -27., F.S. 553.8, F.S. 125.56 (2), or F.S. 166.222. Restrictions: For use in unincorporated areas. History /Trends: BOCC adopted a new building fee schedule that was put in to effect on October 1, 2014. The previous fee schedule was based on components of the proposed work. The new permit fees are calculated based upon the construction valuation of the proposed improvements. Forecast: OMB forecasts for 2018 a continued steady collection of fees. The new fee schedule continues to bring in more revenue than the previous fee schedule. thousands $ r 5,000 4,500 m 4,000 3,500 ❑ Building Per g 3,000 2,500-- N 2,000 H 1,500 o Intergovernmental Revenue - Includes revenues received from federal, state and other local government sources in the form of grants, shared revenues and payments in lieu of taxes. The latter two categories are estimated using State supplied calculations. Revenue: Local Government 1/2 cent Sales Tax Fund /Account Number: 001/148- 335180GS Description: This State Shared revenue program returns to the cities and counties a portion of the sales tax proceeds remitted to the State of Florida. Legal Authority: Florida Statutes Chapter 218. Part IV. Distribution formulas F. 5.218.64 Restrictions: A proportion of the sales tax shall be expended only for countywide tax relief or countywide programs. The remaining portion shall be deemed revenues derived on behalf of the unincorporated area but may be expended on a countywide basis. History /Trends: Up through fiscal year 1999, this revenue source was placed entirely in the General Fund to be used for countywide tax relief. In fiscal year 2000, the portion of this revenue source that by law is considered to be "derived on behalf of the unincorporated area" started to go into the general purpose municipal service taxing unit fund to be used for unincorporated area tax relief. Since 2006, the County's share had a slight decline before the downturn of the national economy in late 2008. 2009 continued that downward trend. However, revenue receipts began to increase during 2011 and there was a gain of 1.7% over 2010. Revenues have continued to increase over the last 7 years. Forecast: The Florida Department of Revenue projects $11.78M for 2017, an increase of 6.3% from 2016. The 2018 State estimate is $12.11M. 82 Packet Pg. 122 C.4.a Revenue Sources and Trends d o , d o d o d o do 0 0 ti 'P thousands $ 12,000 11,000 10,000 9,000 8,000 7,000 6,000 ❑ Half Cent Sales Tax Revenue: County Revenue Sharing Program (also known as State Shared Revenue Proceeds) r Fund /Account Number: 001/335120GR 4) a� Description: The state shares 2.9 percent of the net cigarette tax collections and 2.044 percent of sales and use tax collections. An allocation formula serves as the basis for the distribution of these revenues to each m county that meets the strict eligibility requirements. The apportionment factor comprises of weighted factors of county population, unincorporated county population and county sales tax collections. Legal Authority: Florida Statutes Chapter 218 Part II, the Florida Revenue Sharing Act of 1972. Restrictions: There are no use restrictions on these revenues other than some statutory limitations regarding H funds that can be used as apledge for indebtedness. Forecast: The 2017 State Estimate anticipates a decrease of - 1.0% from 2016. The 2018 State Estimate is � $2.56M an increase of 3% from 2017 and a 2% increase from 2016. thousands $ 3,000 2,750 2,500 2,250 2,000 ❑State Rev. Sharing 1,750 1,500 1,250 1,000 , d o d o d o d o do � 0 1P Charges for Services - Reflects all revenues stemming from charges for current services including solid waste annual service assessments, tipping fees, airport fees, recording fees, county officer fees and county and circuit court fees. These sources are estimated using trend analysis. Revenue: Solid Waste Assessments and Tipping Fees. Fund /Account Number: 414/343405 (annual assessment), 414/343420 (other tipping), 414/343421 (sludge tipping), 414/343450 (commercial tipping). Description: The annual special assessment imposed upon lots or parcels of improved property in the Monroe County Solid Waste Municipal Service Benefit Unit was created under section 8 -94. It is the intent of the Board of County Commissioners to require owners and occupants of all improved property within the unit to have domestic solid waste and special waste generated, on such improved property, collected and disposed of in a proper, sanitary and efficient manner. Legal Authority: Florida Statute 125, Monroe County Code Article IV, Sections 8 -71 through, 8 -107. Restrictions: These funds are restricted in use to collection, disposal, and recycling of solid wastes and to debt service payments for solid waste facilities. 83 Packet Pg. 123 C.4.a Revenue Sources and Trends History /Trends: For over ten years, (1999 -2010) there were no residential nor commercial assessment rate increases along with an increase in franchise fees. In 2010, residential fees went up from $292.00 to $396.00 /year /residence, commercial rates were increased by .2% in accordance with the CPI and franchise fees increased 2 %. There were no rate hikes in 2011. In 2012, the BOCC approved to increase residential assessments from $396.00 to $404.00 /year along with an increase in the Tipping Fees from $120 /ton to $123.50 /ton. Franchise fees also increased during 2012. For 2017, the BOCC approved a decrease to residential assessments from $404.00 to $386.00 /year. Forecast: With the residential assessment decrease in 2017, we are expecting a slight decrease in revenue. OMB estimates that the decrease will continue to stabilize the fund. thousands $ 20,000 17,500 15,000 ❑ Franchise & Tipping 12,500 ❑ Assessments 10,000 7,500 5,000 d o d o d o d o d o do 0� 0� ^o Revenue: Airport Fees. Fund /Account Number: 403/344104, 403/344105, 403/344106, 404/344101, 404/344103, 404/344104, 404/344105 and 404/344106. Description: Passenger fees, airport leases, and other airport fees collected for the operation of Monroe County's two municipal airports, in Key West and Marathon. Restrictions: These funds are restricted to support airport operations and maintenance. History /Trends: Marathon Airport has had difficulty in attracting and retaining regular air carrier services. Key West Airport went thru a major construction project and was completed in 2008. Since then, one major discount air carrier had scheduled arrivals and departures from Key West but left in June 2014. Since then the Key West Airport has experienced a year over year passenger increase of 5 %. Current passenger numbers continue to show a positive growth; this trend has been driven by incumbent air carriers increasing their system capacity and due to the addition of United Airlines. Forecast: We anticipate a continued increase for 2017 and 2018 in Key West revenue as compared to prior years. thousands $ 9,000 8,000 7,000 6,000 5,000 4,000 3,000 ❑Marathon ❑Key West N Cl m d r m c m 84 Packet Pg. 124 Fund Balance Definition for Governmental Funds Fund balance refers to the difference between current financial assets and liabilities reported in a governmental fund. In simpler terms, dollars available to spent. If some of the funds resources are not available to spend, this would indicated by "restricting" or "reserving" a portion of fund balance. Credit rating agencies monitor fund balance levels and strongly consider unrestricted fund balance when determining a local government's creditworthiness. There are five types of fund balance and a definition of those types can be found in the fund balance policy, located under Financial Polices. Fund Balance is also important to guard against unanticipated events that would adversely affect the financial of the County and jeopardize the continuation of necessary public services. The County keeps a $10 million fund balance in the event of a hurricane or other major events that would put a strain on the General Fund. In the past when Monroe County experienced four hurricanes in one year, there was enough money to pay the upfront costs of a storm and pay normal operating costs, until federal and state aid was received. In reviewing Monroe County's adopted budget, the reader will notice that the County practice is to appropriate all of the beginning fund balances, and all revenues and other sources of income. As a result, it appears the County intends to spend all available funds by the end the fiscal year. That is not the case. �s Although Florida statutes require the appropriation of fund balances as a part of each year's budget, differences between estimates of spending and actual spending, as well as conservative estimates of revenues will normally result in some surplus funds each year. Monroe County attempts to prepare prudent estimates of revenues and spending each year to ensure the financial stability of our funds. The process of estimating actual revenues and spending and the projection of fund balances is very difficult but nonetheless, a very important part of the County budget. The County estimates or projects its fund balances ac throughout the fiscal year using the following process: First, since the County must prepare its annual budget prior to the time that the previous year's financial books are closed and audited, we must estimate the projected actual prior -year ending fund balances. These estimates serve as CO the basis for projecting the coming budget year ending fund balances. T- LL Second, we estimate the percentage of budgeted revenues that will actually be received. This percentage is the result of analysis of prior year budget versus actual revenues. Typically, revenues are conservatively estimated and will likely exceed budgeted figures by a small amount each year. For example, under Florida Statutes, only 95% of t) estimated revenues are appropriated. While a 95% factor may be reasonable for ad valorem collections, where adjustments to the tax roll and discounts for early payment result in collections of about 95 %, it tends to understate collections from other revenues. This 5% safety margin results in excess revenues from non -ad valorem revenues. Third, OMB estimates the percentage of budgeted appropriations, excluding budgeted reserves, that will actually be expended. This percentage is the result of analysis of prior year budget versus actual spending. As might be expected, actual spending typically falls below the budgeted amounts by a small fraction each year and there is generally a surplus of budget funds remaining at the end of the year. The end -of -year fund balances are then calculated by adding the estimated actual revenues, and subtracting the estimated actual expenditures from the estimated beginning fund balances to yield the projected year -end fund balances. The projected year -end fund balances are a useful tool because they help predict the financial condition of each fund and help County staff predict and prepare for unusual situations in advance. The estimated balances also help us avoid large swings in taxation and other fee assessments one year over the next and, in the case of capital funds, it helps to monitor the accumulation of capital over a number of years for large infrastructure projects. The following table summarizes, in the manner described above, the fund balance projections for the major Monroe County funds. E', Projected Changes in Fund Balances Q? td8 OS pfd Z q5 QJ LL 0 L) 0 0 0 05 L2 M Audited Fiscal Year 2017 Projected Impact Estimated % Change Reasons for the 9/30/2016 Estimated Actual of Operations 9/30/2017 in Fund changes in FY17 Fund Fund Bal Revenues Expenses Positive /Negative Fund Bal Balance Fund Balance GENERAL FUND 001 General Fund 37,407,354 45,882,138 46,186,172 (304,034) 37,103,320 -1% Increasing costs. Total General Fund 37,407,354 45,882,138 46,186,172 304,034 37,103,320 -1 SPECIAL REVENUE FUNDS 100 Affordable Housing Programs 390,270 1,100 0 1,100 391,370 0% 101 Law Enforcement, Jail, Judicial 16,760,058 58,625,985 56,853,417 1,772,568 18,532,626 11% $1.73M Ad Valorem increase FY17. 102 Roads and Bridges 12,981,954 6,515,077 6,205,367 309,710 13,291,664 2% 115 TDC Two Penny 5,741,361 6,085,266 5,802,125 283,141 6,024,502 5% Revenue increase in Bed Tax collections. 116 TDC Two Penny Generic 8,587,293 12,571,786 11,122,770 1,449,016 10,036,309 17% Revenue increase in Bed Tax collections. 117 TDC District 1 Third Penny 10,181,537 10,448,999 8,539,980 1,909,019 12,090,556 19% Revenue increase in Bed Tax collections. 118 TDC District 2 Third Penny 850,318 1,005,413 1,004,876 537 850,855 0% Revenue increase in Bed Tax collections. 119 TDC District 3 Third Penny 2,671,277 2,968,498 2,113,885 854,613 3,525,890 32% Revenue increase in Bed Tax collections. 120 TDC District 4 Third Penny 1,580,882 1,985,256 1,578,185 407,071 1,987,953 26% Revenue increase in Bed Tax collections. 121 TDC District 5 Third Penny 1,897,983 2,256,775 1,871,095 385,680 2,283,663 20% Revenue increase in Bed Tax collections. 125 Grants Timing of reimbursements from Federal & State agencies. 130 Impact Fees Fund - Roadways 1,371,933 136,451 77,483 58,968 1,430,901 4% Final payment for Dist. 3 Project 131 Impact Fees Fund -Parks 617,150 54,470 25,400 29,070 646,220 5% Projected expenditures increase for approved Dist. 1 park projects. 132 1 Impact Fees Fund - Libraries 1,100,461 44,880 0 44,880 1,145,341 4% No projects approved for FY17. 133 Impact Fees Fund -Solid Waste 89,106 9,211 0 9,211 98,317 10% No projects approved for FY17. 134 Impact Fees Fund - Police 102,530 30,037 0 30,037 132,567 29% No projects approved for FY17. 135 Impact Fees Fund -Fire Facilities 88,090 15,735 0 15,735 103,825 18% No projects approved for FY17. 136 Employee Fair Share Housing 25,061 11,750 0 11,750 36,811 47% No activity for FY17 141 Fire & Ambulance District 1 5,276,737 1 11,022,297 11,751,901 (729,604) 4,547,133 -14% Decrease due to a reduction of Ad Valorem taxes and increase in expenditures. 144 Upper Keys Trauma Care District 852,178 9,784 861,962 (852,178) 0 -100% Closing Fund in FY17 147 Unincorporated Parks & Beaches 966,974 1,746,632 1,992,010 (245,378) 721,596 -25% Conservative revenue and expenditure estimates. Well within Board Fund Balance Policy. 148 MSTD -Ping /Bldg /Code /Fire Mar 10,280,996 7,095,874 7,558,806 (462,932) 9,818,064 -5% Increase in expenses due to increased revenue. Well within Fund Balance Policy. 149 Municipal Policing 2,412,724 7,710,125 8,178,246 (468,121) 1,944,603 -19% Increase in expenses for Sheriff's. Well within Board Fund Balance Policy. 150 911 Enhancement Fund 101 488,301 488,301 0 101 0% 152 Duck Key Security District 415,151 88,906 96,100 (7,194) 407,957 -2% 153 Local Housing Asst Trust Fund 1,120,982 737,285 525,000 212,285 1,333,267 19% State and Mortgage Satisfaction Revenue. Timing of reimbursement. 157 Boating Improvement Fund 2,535,591 658,000 669,390 (11,390) 2,524,201 0% Increase in Pumpout Contract. 158 Misc Special Revenue Fund 2,790,266 717,980 523,218 194,762 2,985,028 7% Timing offunded projects. 160 Environmental Restoration Fund 1,638,208 526,015 295,539 230,476 1,868,684 14% No planned projects for FY17. Q? td8 OS pfd Z q5 QJ LL 0 L) 0 0 0 05 L2 M Projected Changes in Fund Balances Q? td8 OS pfd Z q5 QJ LL 0 L) 0 0 0 05 L2 i Fiscal Year 2018 Projected Impact Estimated % Change Reasons for the Estimated Actual of Operations 9/30/2018 in Fund changes in FY18 Fund Revenues Expenses Positive /Negative Fund Bal Balance Fund Balance GENERAL FUND 001 General Fund 46.860.007 49,945,596 (3,085,589) 34,017,731 8% $1.19M Increase in Ad Valorem taxation due to increasing costs. Total General Fund 46,860,007 49,945,596 3,085,589 34,017,731 -8% SPECIAL REVENUE FUNDS 100 Affordable Housing Programs 1,100 0 1,100 392,470 0% 101 Law Enforcement, Jail, Judicial 57,782,290 58,303,614 (521,324) 18,011,302 -3% Increases in the Sheriff's budget. $700K increase in Ad Valorem taxation for FY18. 102 Roads and Bridges 6,427,382 9,178,152 (2,750,770) 10,540,894 -21% Additional expenditures for road projects $2.4M. 115 TDC Two Penny 5,955,385 5,700,099 255,286 6,279,788 4% Conservative revenue estimate. 116 TDC Two Penny Generic 12,255,029 11,850,450 404,579 10,440,888 4% Conservative revenue estimate. 117 TDC District 1 Third Penny 10,100,301 8,710,440 1,389,861 13,480,417 11% Conservative revenue estimate. 118 TDC District 2 Third Penny 1,070,599 1,197,208 (126,609) 724,246 -15% Additional expenditure budget: Promo & Advert. and Bricks & Mortar projects. Conservative revenue estimate. 119 TDC District 3 Third Penny 2,545,930 2,077,488 468,442 3,994,332 13% Conservative revenue estimate. 120 TDC District 4 Third Penny 1,907,369 2,286,592 (379,223) 1,608,730 -19% Additional expenditure budget for Promotions and Bricks & Mortar. Conservative revenue estimate. 121 TDC District 5 Third Penny 2,305,501 2,478,008 (172,507) 2,111,156 -8% Additional expenditure budget for Promotions and Bricks & Mortar projects. Conservative revenue estimate. 125 Grants 130 Impact Fees Fund - Roadways 99,250 1,010,002 (910,752) 520,149 -64% Projected expenditure increases for ongoing bridge projects. 131 Impact Fees Fund -Parks 57,250 52,380 4,870 651,090 1 % Projected expenditures increase for approved Dist. 1 park projects. 132 1 Impact Fees Fund - Libraries 10,956 1,100,000 (1,089,044) 56,297 -95% Expenditure to use funds for new 1 library. 133 Impact Fees Fund -Solid Waste 3,778 0 3,778 102,095 4% No projects approved for FY18. 134 Impact Fees Fund - Police 10,604 0 10,604 143,171 8% No projects approved for FY18. 135 Impact Fees Fund -Fire Facilities 15,525 0 15,525 119,350 15% No projects approved for FY18. 136 Employee Fair Share Housing 44,001 0 44,001 80,812 120% No projects approved for FY18. 141 Fire & Ambulance District 1 12,292,028 12,711,889 (419,861) 4,127,272 -9% Ad valorem taxes increase $1.5m and increase in estimated expenditures. 144 Upper Keys Trauma Care District 0 0 0 0 0% Fund closed in FY17. 147 Unincorporated Parks & Beaches 1,916,286 2,193,260 (276,974) 444,622 -38% Conservative revenue and increase in expenditure estimates. 148 MSTD -Ping /Bldg /Code /Fire Mar 5,924,990 7,388,495 (1,463,505) 8,354,559 -15% Intentional use of surplus fund balance within BOCC fund balance policy. 149 Municipal Policing 8,017,032 8,464,554 (447,522) 1,497,081 -23% Increase in Sheriff expenditures. 150 911 Enhancement Fund 457,834 457,834 0 101 0% 152 Duck Key Security District 97,596 96,100 1,496 409,453 0% 153 Local Housing Asst Trust Fund 613,000 450,000 163,000 1,496,267 12% State and Mortgage Satisfaction Revenue. Timing of reimbursement. 157 Boating Improvement Fund 733,200 669,390 63,810 2,588,011 3% 158 1 Misc Special Revenue Fund 717,980 1 808,618 1 (90,638) 2,894,390 3% Timing of funded projects. 160 Environmental Restoration Fund 451,290 481,086 29,796 1,838,888 -2% Increased mitigation fees revenue. Q? td8 OS pfd Z q5 QJ LL 0 L) 0 0 0 05 L2 i Projected Changes in Fund Balances Q? OS F_ pfd Z co q5 QJ LL O L) 0 O O 05 L2 Audited Fiscal Year 2017 Projected Impact Estimated % Change Reasons for the 9/30/2016 Estimated Actual of Operations 9/30/2017 in Fund changes in FY17 Fund Fund Bal Revenues Expenses Positive /Negative Fund Bal Balance Fund Balance 162 Law Enforcement Trust Fund 639,989 21,715 75,000 (53,285) 586,704 -8% 163 Court Facilities Fees Trust (602) 3,221,710 532,830 357,625 175,205 3,396,915 5% No Courthouse projects are proposed for FY17. 164 Clerks Drug Abuse Trust (603) 113,810 36,997 56,372 (19,375) 94,435 -17% Timing offunded projects. 166 Marathon MSTU 1,853 100 1,475 (1,375) 478 -74% Administrative cost of finalizing the Wastewater System. 168 1 Bay Point MSTU 46,1741 200 1 3,020 (2,820) 43,354 -6% Administrative cost of finalizing the Wastewater System. 169 Big Coppitt MSTU 605 20 450 (430) 175 -71% Administrative cost of finalizing the Wastewater System. 170 Key Largo MSTU 6,606 45 500 (455) 6,151 -7% Administrative cost of finalizing the Wastewater System. 171 Stock Island MSTU 676,036 53,611 116,500 (62,889) 613,147 -9% Expected increase in administrative expenditures. 174 Conch Key MSTU 478 10 0 10 488 2 175 ILong Key /Layton MSTU 257,4201 4,000 1 10,000 (6,000) 251,420 -2% Expected increase in administrative expenditures. 176 Duck Key MSTU 62,313 300 3,500 (3,200) 59,113 -5% Administrative cost of finalizing the Wastewater System. 180 Building Fund 4,029,168 4,925,466 5,290,701 (365 3,663,933 -9% Increase in expenses due to enhanced service delivery Total Special Revenue Funds 102,383,334 139,143,183 134,050,200 5,092,983 107,476,317 5% CAPITAL PROJECT FUNDS 304 1 Cent Infrastructure Surtax 23,609,776 19,997,850 31,886,366 (11,888,516) 11,721,260 -50% Conservative revenue estimate. On -going Debt Service Payments, Public Works Projects, Backlog Paving. 308 2007 Revenue Bond 1,211,204 2,567 987,767 (985,200) 226,004 -81% On -going capital projects. 310 Big Coppitt Wastewater Project 345,455 484,500 682,000 (197,500) 147,955 -57% Special Assessment fees are collected and used for Debt Service. 311 Duck Key Wastewater Project 98,524 125,790 45,137 80,653 179,177 82% Special Assessment fees are collected and used for Admin fees. 312 Cudjoe Regional WW Project 23,345,841 29,075,450 33,115,808 (4,040,358) 19,305,483 -17% Timing of SRF Loan payments and Mayfield Grant reimbursements. 314 2014 Revenue Bond 7,241,902 15,013,117 16,309,794 (1,296,677) 5,945,225 -18% Continuation of Projects from Bond Proceeds and PNC Line of Credit. 315 Long Key Wastewater 1,462,037 0 1,438,000 (1,438,000) 24,037 -98% FKAA payments. 316 Land Acquisition 6,000,000 0 768,914 (768,914) 5,231,086 -13% Expenditures to acquire new land. Total Capital Projects Funds 63,314,739 64,699,274 85,233,786 20,534,512 42,780,227 -32% ENTERPRISE FUNDS 401 Card Sound 5,937,572 1,059,250 2,012,783 (953,533) 4,984,039 -16% All Electronic Tolling (AET) and grant match 403 Marathon Airport 1,168,919 1,097,331 1,093,054 4,277 1,173,196 0% Timing of Grant projects and reimbursements. 404 Key West Airport 4,142,744 6,888,414 7,484,585 (596,171) 3,546,573 -14% Timing of Grant projects and reimbursements. 414 MSD Solid Waste 12.428.175 17,916,160 18,667,381 (751,221) 11,676,954 -6% Decrease in revenue to stabilize fund balance. Total Enterprise Funds 23,677,410 26,961,155 1 29,257,803 2,296,648 21,380,762 1 -10% INTERNAL SERVICE FUNDS 501 Worker's Comp 3,576,881 2,593,106 2,973,360 (380,254) 3,196,627 -11% Intentional revenue reduction to stabilize fund balance. 502 Group Insurance 8,492,538 19,114,542 19,204,934 (90,392) 8,402,146 -1% Increased expenditures, despite increase in Employee contributions. 503 Risk Management 3,722,489 3,416,866 2,854,807 562,059 4,284,548 15% Billing for FY18 may be reduced to stabilize fund balance. 504 IFleet Management 2.760.987 2,779,966 2,772,620 7 346 2,768,333 0% Total Internal Service Funds 18,552,895 27,904,480 27,805,721 98,759 18,651,654 1 AGENCY TRUST FUND 610 LOSAP Fire & EMS 863,472 42,400 42,000 400 863,872 0% Total Agency Trust Fund 863,472 42,400 42,000 400 863,872 0% Grand Total 246,199,204 304,632,630 322,575,682 17,943,053 228,256,151 1 -7% Q? OS F_ pfd Z co q5 QJ LL O L) 0 O O 05 L2 Projected Changes in Fund Balances Q? OS pfd Z co q5 QJ U- O L) 0 O O 05 L2 M Fiscal Year 2018 Projected Impact Estimated % Change Reasons for the Estimated Actual of Operations 9/30/2018 in Fund changes in FY18 Fund Revenues Expenses Positive /Negative Fund Bal Balance Fund Balance 21,715 75,000 (53,285) 533,419 -9% Conservative revenue and expenditure estimates. 162 Law Enforcement Trust Fund 163 Court Facilities Fees Trust (602) 486,700 371,930 114,770 3,511,685 3% No Courthouse projects are proposed for FY18. 164 Clerks Drug Abuse Trust (603) 36,263 50,000 (13,737) 80,698 -15% Timing of funded projects. 166 Marathon MSTU 50 22 28 506 6% Administrative cost of finalizing the Wastewater System. 168 Bay Point MSTU 200 3,020 (2,820) 40,534 -7% Administrative cost of finalizing the Wastewater System. 169 Big Coppitt MSTU 35 130 (95) 80 -54% Administrative cost of finalizing the Wastewater System. 170 Key Largo MSTU 50 340 (290) 5,861 -5% Administrative cost of finalizing the Wastewater System. 171 Stock Island MSTU 47,820 58,299 (10,479) 602,668 -2 174 Conch Key MSTU 16 180 (164) 324 -34% Deplete remaining fund balance. 175 Long Key /Layton MSTU 4,780 7,820 (3,040) 248,380 -1% Administrative cost of finalizing the Wastewater System. 176 Duck Key MSTU 318 2,435 (2,117) 56,996 -4% Administrative cost of finalizing the Wastewater System. 180 Building Fund 4.747.550 6,062,046 {1 .x 31 . 4 . ,496), 2,349,437 7. 36% . Increase in expenditures for one time expenditures and enhanced service delivery. Total Special Revenue Funds 137,158,982 144,296,881 7,137,899 100,338,418 -7 CAPITAL PROJECT FUNDS 304 1 Cent Infrastructure Surtax 20,472,500 25,598,440 (5,125,940) 6,595,320 -44% Conservative revenue estimate. On going Debt Service Payments, Public Works Projects, Backlog Paving. 308 2007 Revenue Bond 2,135 70,000 (67,865) 158,139 -30% On -going capital projects. 310 Big Coppitt Wastewater Project 469,320 582,000 (112,680) 35,275 -76% Special Assessment fees are collected and used for Debt Service. 311 Duck Key Wastewater Project 79,324 34,300 45,024 224,201 25% Special Assessment fees are collected and used for Admin fees. 312 Cudjoe Regional WW Project 17,984,018 26,219,979 (8,235,961) 11,069,522 -43% Timing of SRF Loan payments and Mayfield Grant reimbursements. 314 2014 Revenue Bond 16,017,691 14,900,840 1,116,851 7,062,076 19% Anticipated project funding. 315 Long Key Wastewater 0 0 0 24,037 0 316 Land Acquisition 0 1.035.280 (1,035,280) 4,195,806 -20% Expenditures to acquire new land. Total Capital Projects Funds 55,024,988 68,440,839 13,415,851 29,364,376 -31 ENTERPRISE FUNDS 401 Card Sound 1,006,288 3,246,101 (2,239,813) 2,744,226 -45% Complete construction of All Electronic Tolling (AET) and restripe Card Sound 403 Marathon Airport 1,140,922 1,166,756 (25,834) 1,147,362 -2% Increase in required grant match for on going projects. 404 Key West Airport 7,486,808 8,307,221 (820,413) 2,726,160 -23% Increase in required grant match for on going projects. 414 MSD Solid Waste 17.581.877 18,715,331 (1,133,454) 10,543,500 -10% Decrease in revenue to stabilize fund balance. Total Enterprise Funds 27,215,895 31,435,409 4,219,514 17,161,248 -20% INTERNAL SERVICE FUNDS 501 Worker's Comp 2,301,465 3,334,676 (1,033,211) 2,163,416 -32% Intentional revenue reduction to stabilize fund balance. 502 Group Insurance 20,069,975 21,942,393 (1,872,418) 6,529,728 -22% Projected cost increases. 503 Risk Management 2,001,438 2,858,458 (857,020) 3,427,528 -20% Intentional revenue reduction to stabilize fund balance. 504 1 Fleet Management 2.018.457 2,724,522 (706 2,062,268 26% Intentional revenue reduction to stabilize fund balance. Total Internal Service Funds 26,391,335 30,860,049 4,468,714 14,182,940 -24% AGENCY TRUST FUND 610 LOSAP Fire & EMS 47.600 46,900 700 864,572 0% Total Agency Trust Fund 47,600 46,900 700 864,572 0 Grand Total 292,698,807 325,025,674 32,326,867 195,929,285 -14% Q? OS pfd Z co q5 QJ U- O L) 0 O O 05 L2 M C.4.a M.- Cowly B.O.C.0 FISCAL YEAR 2018 PROPOSED MD.LAGE Fiscal Year 2016 Fiscal Year 2017 Fiscal Year 2018 Adopted Adopted Proposed Total Tax Total Tax Percent Percent Total Tax Millage Total Over /(Under) Millage Total Over /(Under) Rolled -Back Millage Over Over Total Over /(Under) Description Rate Ad Valorem Tax Last Year Rate Ad Valorem Tax Last Year Rate Rate Prev. Year Rolled -back Ad Valorem Tax Last Year County -wide Services Total General Fund 0.7810 16,846,225 (2,319,523) 0.7011 16,094,975 Law Enforcement, Jail, Judicial 2.1403 46,168,808 3,307,222 2.0778 47,697,184 Local Health Unit 0.0540 1,165,070 0 0.0508 1,165,070 Total County wide Services 2.9753 64,180,103 987,699 2.8297 64,957,229 2.9753 2.8297 General Purpose Municipal Serv. m 1,528,376 1.9364 1.9539 -6.0% Planning, Code Enf, Fire Marshal 0.0000, 900,000 11 y Parks And Beaches 0.1660 1,657, Total General Purpose MSTU 0.1660 1,657,725 0 0.1564 1,671,780 Local Road Patrol Law Enforcemen 0.4169 4,163,433 0 0.3695 3,949,635 2.1403 10,328,483 (240,000) 1.9999 10,325,773 L &M Keys Fire & Ambulance 2.31% Total Municipal Services, L & M 2.7232 y 2.5258 2.6957 3.7239 80,329,744 747,699 3.5244 80,964,417 90 Packet Pg. 730 7/12/20174:37 PM d (751,250) 0.6506 0.6949 -0.9% 6.81% 17,281,599 1,186,624 0 m 1,528,376 1.9364 1.9539 -6.0% 090% 48,597,184 900,000 11 y 2 0.0479 0.0469 -7.7% -2.09% 1,165,070 0 C C 777,126 2.6349 2.6957 -4.7% 2.31% 67,043,853 2,086,624 y 2.6349 2.6957 d 0.0% 0.00% 0 1= .a 14,055 {f.l 3.6% 11.79% 210,351 1 m d 14,055 0.1450 0.1621 3.6% 11.79% 1,882,131 210,351 > (213,798) 0.3425 0.3537 -4.3% 3.27% 4,107,003 157,368 1= C d F (2,710) 1.8458 2.1214 6.1% 14.93% 11,898,696 1,572,923 1 : } LL 2.3333 2.6372 4.4% 13.02% 7 O U 574,67a3 4,027,266 y O C O 2 C N E t M Q 90 Packet Pg. 730 7/12/20174:37 PM Proposed Monroe County Organization Chart Pohl is Sh f 1 fmPauq Arrraizer a Super rn klek knmzny rJnnlze Henrlquez 1— n Nidak (a m cianer. 1-, Russell h ff JRe Lle Plark June. JuSce <.rSfio A.0 ::r' Admt UU A[ar Chrinlnc Nudes AICP Pah11c Infrtrmatl�n Of(iccr G_ Claik C.4.a m - aunty Atlumey Medical ESaminer Lnnd AUtlianty Rn6cn SMRingcr Charles Paalsnn F AJmiois�aWr Ruu�ao Gas[zv m F 1ss'r Guu Adn�mrnr�mr T Kevin wdsnn, PE. (tlflcc rtf (liM1cc nt (rfficc nl T Slralegic Plannlna f,cB�slaLi c \ffulrs SuslolnublliLr f V lied I I D P ime R-1 Lel 11 J, D,.-- H D,,t—, HD,fl, Dc H I, i V [He F Jd' CI ioR &L R,_ e,ad VI I ( T h LmVlu/ee Service, Cm S .c ,i 1 R_cr ffin M_Sno..m.nin C_- Ph�rsnn 0. NacEacLeru A C—k 1 c.alleLau f P D_DeCiary Guardian ad Li[eu� Latensiun Services. ,t Le�� ,t eemoewtt The organizational chart shown above is a visual depiction of the waywork is distributed within the county. It is also meant to be a tool to help enhance our working relationship with the citizens of Monroe County, and to create clear channels of communication in order to better accomplish our goals and objectives. 7/2017 91 Packet Pg. 131 L_ leoo/ 211aaR p U 0 0 1 p �llead, Ue {arm en�lleaJ, Ue {a 11 d r.V " Hnd, D { nlH aJ, D p H 1 U{ aan em head. Ue {�a�m�em. � 11 S IS -Ice UME Vete 4ffnsrti Lihr, ri.s [ruj Al„un[ /Fauliiies Loq S . /Road.. SaLd N'ni�e Fl er S <'.r, ham TRrtan C Rrcnm.11 N. Kula 1. <.Inrke W Thompson R_Snch E J Q f V lied I I D P ime R-1 Lel 11 J, D,.-- H D,,t—, HD,fl, Dc H I, i V [He F Jd' CI ioR &L R,_ e,ad VI I ( T h LmVlu/ee Service, Cm S .c ,i 1 R_cr ffin M_Sno..m.nin C_- Ph�rsnn 0. NacEacLeru A C—k 1 c.alleLau f P D_DeCiary Guardian ad Li[eu� Latensiun Services. ,t Le�� ,t eemoewtt The organizational chart shown above is a visual depiction of the waywork is distributed within the county. It is also meant to be a tool to help enhance our working relationship with the citizens of Monroe County, and to create clear channels of communication in order to better accomplish our goals and objectives. 7/2017 91 Packet Pg. 131 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Variance B.O.C.C. 4.30 3.90 -0.40 Office of Sustainability BOCC Administrative 10.86 10.68 10.68 10.68 11.00 0.32 B.O.C.C. Total FTE 10.86 10.68 10.68 10.68 11.00 0.32 Countv Administrator Guardian Ad Litem 1.00 1.00 1.00 1.00 1.00 0.00 County Administrator 3.90 5.30 4.30 4.30 3.90 -0.40 Office of Sustainability 1.00 1.00 1.00 1.00 2.00 1.00 Office of Legislative Affairs 1.00 1.00 1.00 1.00 1.00 0.00 Office of Strategic Planning 1.00 1.00 1.00 1.00 1.00 0.00 Extension Services 1.00 1.00 1.00 1.00 1.00 0.00 County Administrator Total FTE 8.90 10.30 9.30 9.30 9.90 0.60 Emolovee Services Employee Services - Loss Control 1.25 0.63 0.68 0.68 0.68 0.00 Employee Services - Personnel 4.75 4.75 4.76 4.76 4.98 0.23 Employee Services - Worker's Comp 2.28 2.28 2.28 2.28 1.38 -0.90 Employee Services - Group Insurance 3.30 3.30 3.43 3.43 3.53 0.10 County Attorney - Risk Mgmt. 0.13 - - - - 0.00 Employee Services Total FTE 11.70 10.95 11.13 11.13 10.56 -0.57 Veterans Affairs 13.00 12.00 12.00 13.00 Veteran Affairs 9.50 9.50 9.50 9.50 9.50 0.00 Veterans Affairs Total FTE 9.50 9.50 9.50 9.50 9.50 0.00 Airport Services 11.86 Key West Airport 15.35 14.80 15.80 15.80 15.80 0.00 Marathon Airport 4.40 4.95 3.95 3.95 3.95 0.00 Airport Services Total FTE 19.75 19.75 19.75 19.75 19.75 0.00 Emeraencv Services Emergency Medical Air Transport 9.56 9.56 9.56 9.56 19.56 10.00 Fire & Rescue Central 96.44 96.44 97.44 97.44 97.44 0.00 Fire & Rescue Coordinator /Fire Academy 9.00 10.00 10.00 10.00 10.00 0.00 Emergency Management 1.75 1.75 1.90 1.90 2.90 1.00 Fire Marshal 3.00 3.00 3.00 3.00 3.00 0.00 Fire & Rescue Key West Airport 13.00 13.00 12.00 12.00 13.00 1.00 Upper Keys Health Care Taxing District 0.14 0.14 0.14 0.14 - -0.14 Emergency Services Total FTE 132.89 133.89 134.04 134.04 145.90 11.86 Fiscal Year 2018 Summary Reports as �s �s F- 92 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Variance Budaet & Finance Office of Management & Budget 6.00 5.00 5.00 5.00 7.00 2.00 Grants Management 1.00 2.00 2.00 2.00 2.00 0.00 Purchasing 1.00 1.00 1.00 1.00 - -1.00 Budget & Finance Total FTE 8.00 8.00 8.00 8.00 9.00 1.00 Information Technology Information Technology 13.00 13.00 15.00 15.00 16.05 1.05 Information Technology Total FTE 13.00 13.00 15.00 15.00 16.05 1.05 County Attorney County Attorney - Risk Mgmt. 2.10 2.85 3.27 3.27 3.62 0.35 County Attorney 12.75 12.75 12.15 12.15 11.30 -0.85 County Attorney Total FTE 14.85 15.60 15.43 15.43 14.93 -0.50 Social Services Welfare Services 8.89 8.64 8.44 8.44 8.82 0.38 Social Service Transportation 9.83 9.67 9.67 9.67 9.87 0.20 Bayshore Manor 10.60 10.63 10.63 10.63 10.73 0.10 Social Services Total FTE 29.32 28.94 28.74 28.74 29.42 0.68 Library Services Libraries 41.66 41.66 41.66 41.66 41.66 0.00 Library Services Total FTE 41.66 41.66 41.66 41.66 41.66 0.00 Building Department Building Department 34.33 30.33 35.33 35.33 46.43 11.10 Building Department Total FTE 34.33 30.33 35.33 35.33 46.43 11.10 Plannina & Environmental Resources Growth Management Administration 4.98 4.58 3.58 3.58 1.00 -2.58 Planning Department 16.34 15.52 16.52 16.52 21.44 4.92 Environmental Resources 8.33 8.33 8.33 8.33 9.33 1.00 Marine Resources 1.00 1.00 1.00 1.00 1.00 0.00 Planning & Environmental Resources Total FTE 30.65 29.43 29.43 29.43 32.77 3.34 Fiscal Year 2018 Summary Reports as �s �s F- 93 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Variance Code Compliance 0.00 County Engineering Capital 8.96 12.71 13.71 Code Compliance 17.00 17.00 16.00 16.00 19.30 3.30 Code Compliance Total FTE 17.00 17.00 16.00 16.00 19.30 3.30 Proiect Manaaement/Facilities Public Works Management 0.99 0.52 0.05 0.05 15.26 15.21 Facilities Maintenance 62.76 63.26 63.26 63.26 63.26 0.00 County Engineering Capital 8.96 12.71 13.71 13.71 - -13.71 Wastewater MSTU Capital 0.98 0.98 0.90 0.90 0.91 0.01 Project Management /Facilities Total FTE 73.69 77.47 77.92 77.92 79.42 1.50 Enaineerina Services /Roads County Engineering Capital 4.22 4.22 4.22 4.22 - -4.22 County Engineering General 0.74 0.74 0.74 0.74 0.74 0.00 Road Department 27.28 26.83 26.71 26.71 30.93 4.22 Card Sound Road 12.55 12.47 12.39 12.39 12.39 0.00 Engineering Services /Roads Total FTE 44.79 44.26 44.06 44.06 44.06 0.00 Solid Waste Solid Waste 19.20 19.95 19.70 19.70 19.70 0.00 Solid Waste Total FTE 19.20 19.95 19.70 19.70 19.70 0.00 Elected Officials Clerk of Courts 98.00 96.00 96.00 96.00 96.00 0.00 Monroe County Sheriff 463.50 465.50 466.50 480.00 485.50 19.00 Tax Collector 64.00 64.00 64.00 64.00 57.00 -7.00 Property Appraiser 52.00 53.00 48.00 48.00 47.00 -1.00 Supervisor of Elections 12.00 12.00 12.00 12.00 12.00 0.00 State Attorney 1.00 1.00 1.00 1.00 1.00 0.00 Public Defender 2.00 2.00 2.00 2.00 2.00 0.00 Judicial Administration 26.00 26.00 26.00 26.00 25.00 -1.00 Elected Officials Total FTE 718.50 719.50 715.50 729.00 725.50 10.00 Tourist Develooment Council TDC District 4 Third Cent 13.52 15.52 15.50 15.50 15.50 0.00 TDC District 5 Third Cent 1.77 1.77 1.75 1.75 1.75 0.00 TDC Two Penny Events 0.25 0.25 - - - 0.00 TDC Two Penny Generic 0.08 0.08 0.50 0.50 0.50 0.00 TDC District 1 Third Penny 2.10 2.10 2.00 2.00 2.00 0.00 TDC District 2 Third Cent 1.01 1.01 1.00 1.00 1.00 0.00 TDC District 3 Third Cent 0.02 0.02 - - - 0.00 Tourist Development Council Total FTE 18.75 20.75 20.75 20.75 20.75 0.00 Fiscal Year 2018 Summary Reports as �s F- O it Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Variance Medical Examiner Medical Examiner 0.10 0.10 0.10 0.10 0.10 0.00 Medical Examiner Total FTE 0.10 0.10 0.10 0.10 0.10 0.00 Fleet Management Fleet Management 17.05 17.05 17.05 17.05 17.05 Fleet Management Total FTE 17.05 17.05 17.05 17.05 17.05 County Total FTE 1,274.49 1,278.11 1,279.06 1,292.56 1,322.74 MITI, 0.00 as 43.68 �s �s F- Fiscal Year 2018 Summary Reports 95 r Q? �S FULL TIME EQUIVALENT (FTE) CHANGES BY DEPARTMENT B.O.C.C. BOCC Administrative 0.14 Executive Assistant no longer charged due to closing of Fund BOCC Administrative 0. 18 Executive Assistant no longer acting as Affordable Housing Coordinator 0.32 County Administrator Sustainability 1.00 FTE request for Sustainability Project Manager County Administrator -0.40 Assistant County Administrator position reallocated to Departments from Growth Management Admin 0.60 Employee Services Employee Services - Personnel 0.10 Assistant County Administrator position reallocated to Departments from Growth Management Admin Employee Services - Personnel 0.13 Executive Assistant position reallocated from Growth Management Admin Employee Services - Worker's Comp -1.00 Employee Services Positions moved to Budget & Finance Employee Services- Worker's Comp 0.10 Assistant County Administrator position reallocated to Departments from Growth Management Admin Employee Services -Group Insurance 0.10 Assistant County Administrator position reallocated to Departments from Growth Management Admin -0.57 Emergency Services Emergency Services 10.00 BOCC Approved 2/15/17 (4 Paramedics, 3 Flight Nurse, 1 Supervisor, 1 Billing Specialist) Emergency Services 1.00 BOCC Approved 10/19/17 Mechanic Fire Apparatus - Moved from Fleet Management Emergency Management 1.00 FTE request for Emergency Management Planner Upper Keys Health Care Taxing Dist. -0.14 Executive Assistant no longer charged due to closing of Fund 11.86 Budget & Finance Office of Management & Budget 1.00 Employee Services Positions moved to Budget & Finance 1.00 Information Technology Information Technology 1.00 FTE request for Enterprise Software Manager Information Technology 0.05 GIS Servicer Admin Position reallocated to IT 1.05 County Attorney County Attorney 1.00 FTE request for County Attorney Assistant County Attorney -1.50 County Attorney Positions allocated to Fund 304 County Attorney -0.35 County Attorney Positions allocated to Risk Management County Attorney-Risk Mgmt. 0.35 County Attorney Positions allocated to Risk Management -0.50 Social Services Welfare Services 0.68 As a result of partial FTE splits re- allocated from grants 0.68 Building Department Building Department 1.00 FTE request for Staff Assistant Building Department 0.50 FTE request for GIS Server Admin Building Department 1.00 Records Coordinator position reallocated from Growth Management Admin Building Department 0.25 Assistant County Administrator position reallocated to Departments from Growth Management Admin Building Department 0.35 Executive Assistant position reallocated from Growth Management Admin Building Department 8.00 8 FTE's requested for Enhanced Service Delivery 11.10 Planning and Environmental Resources Environmental Resources 1.00 FTE request for Land Stewardship Assistant Planning Department 0.50 FTE request for GIS Server Admin Planning Department 0.25 Assistant County Administrator position reallocated to Departments from Growth Management Admin Planning Department -0.18 Executive Assistant for BOCC no longer acting as Affordable Housing Coordinator Planning Department 0.35 Executive Assistant position reallocated from Growth Management Admin Planning Department 4.00 4 FTE's requested for Enhanced Service Delivery Growth Management Admin -0.98 Executive Assistant position reallocated from Growth Management Admin Growth Management Admin -1.00 Records Coordinator position reallocated from Growth Management Admin Growth Management Admin -0.60 Assistant County Administrator position reallocated to Departments 3.34 Code Compliance Code Compliance 2.00 BOCC approved 5/17/17 Vacation Rental Coordinators Code Compliance 1.00 FTE request for Collection Coordinator Code Compliance 0.15 Assistant County Administrator position reallocated to Departments from Growth Management Admin Code Compliance 0.15 Executive Assistant position reallocated from Growth Management Admin 3.30 Project Management/Facilities Public Works Management 1.50 County Attorney Positions allocated to Fund 304 1.50 Fleet Management Fleet Management 1.00 BOCC Approved 10/19/17 Mechanic Fire Apparatus Fleet Management -1.00 BOCC Approved 10/19/17 Mechanic Fire Apparatus - Moved to Emergency Services 0.00 Elected Officials Monroe County Sheriff 8.50 Correction from previous years - positions not counted Monroe County Sheriff - Trauma Star 5.00 Positions added for additional Trauma Star during FY17 Monroe County Sheriff - Trauma Star 1.00 Constitutional Officers are not required to have positions adopted by the BOCC Monroe County Sheriff -Law Enforcemer 4.50 Constitutional Officers are not required to have positions adopted by the BOCC Tax Collector -7.00 Correction from previous years Property Appraiser -1.00 Constitutional Officers are not required to have positions adopted by the BOCC Judicial Administration -1.00 Constitutional Officers are not required to have positions adopted by the BOCC 10.00 Total BOCC Positions 33.68 Elected & Appointed Positions 10.00 Total 4378 96 Q? �S Position Summary FY18 Total Position Percentage - 1,322.74 FTE's 7% 3% 1 1% 2% ■ BOCC Total 43% ■Tourist Development Council 2% ■Sheriff 37% ■Tax Collector 4% ■Judicial, State Attorney, Public Defender 3% ■ Property Appraiser 4% ■ Clerk of the Courts 7% ■ Supervisor of Elections 1% C.4.a r N Cl m d r cc C N t— FY18 BOCC Positions by Division - 576.50 FTE's • BOCC 2% • County Administrator 1% • Guardian Ad Litem 0% 2 % 0% ■ Extension Services 0% ources 5% 4% 97 Packet Pg. 137 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Revenue Summary Revenue Source FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Taxes 3,942,705 4,889,730 3,775,000 3,851,140 4,650,000 23.2% Ad Valorem Taxes 75,322,772 75,463,967 80,162,914 80,162,914 83,946,613 4.7 % Sales & Use Taxes 61,248,697 64,564,957 64,003,220 64,003,220 66,089,157 3.3% Local Communications Service Tax 657,975 646,077 665,000 665,000 615,000 (7.5)% Local Business Tax 423,046 485,615 440,000 440,000 460,000 4.5 % Total Taxes 137,652,490 141,160,616 145,271,134 145,271,134 151,110,770 4.0% Licenses And Permits Building Permits 3,942,705 4,889,730 3,775,000 3,851,140 4,650,000 23.2% Franchise Fees 484,741 473,600 520,000 520,000 491,260 (5.5)% Impact Fees 368,619 308,081 211,800 211,800 172,200 (18.7)% Special Assessments 670,547 13,732,998 2,898,900 2,898,900 2,968,496 2.4% Total Licenses And Permits 5,466,612 19,404,409 7,405,700 7,481,840 8,281,956 11.8% Intergovernmental Revenue Federal Grants 5,941,301 6,672,462 - 18,728,750 - 0 % Fed Pmts In Lieu Of Taxes 1,405,767 1,611,615 - - - 0 % State Grants 3,712,421 4,790,949 - 20,718,443 - 0 % State Shared Revenues 16,877,213 18,040,617 18,791,321 18,791,321 19,431,000 3.4% Grants from other Local Units 75,370 67,667 - 142,311 - 0 % Transportation - - - 150,000 - 0 % Total Intergovernmental Revenue 28,012,072 31,183,310 18,791,321 58,530,825 19,431,000 3.4% Charges For Services General Government 23,123,847 24,960,152 30,644,673 30,800,223 33,651,352 9.8% Public Safety 8,908,847 10,756,512 9,688,068 11,394,703 13,888,836 43.4% Physical Environment 17,811,081 17,795,447 17,735,732 17,735,732 17,780,795 0.3% Transportation 10,021,846 10,706,046 10,269,000 11,094,200 11,137,000 8.5% Economic Environment 458,058 393,659 553,216 553,216 543,755 (1.7)% Human Services 367,634 307,480 334,500 334,500 320,000 (4.3)% Culture /recreation 787,917 841,431 731,000 731,000 791,000 8.2% Court- related Revenues 757,826 607,441 530,000 600,877 490,000 (7.5)% Otr Charges For Svices 95,452 58,741 78,000 78,000 68,000 (12.8)% Total Charges For Services 62,332,507 66,426,910 70,564,189 73,322,451 78,670,738 11.5% Fines And Forfeits Court Cases 529,931 611,765 348,000 348,000 541,500 55.6% Library Fines 13,105 10,883 - 7,127 - 0 % Violation -Id Ordin 835,833 1,316,474 803,600 861,128 1,303,600 62.2% Other Fines And /or Forfeits 11,096 3,250 - - - 0 % Total Fines And Forfeits 1,389,964 1,942,372 1,151,600 1,216,255 1,845,100 60.2% Misc. Revenues Interest Earnings 2,021,494 2,125,310 559,099 560,348 661,270 18.3% Rent/royalties 590,186 500,694 570,000 570,000 535,000 (6.1)% Special Assessments 107 4,602 - - - 0 % Sale /comp -loss Of Assets 2,017,315 81,371 2,000 2,000 - (100.0)% Sales- surplus Matls 16,000 44,000 207,445 207,445 154,922 (25.3)% Contrib From Priv Sources 624,394 360,889 - 133,169 - 0 % Pension Fund Contributions - 39,899 28,709 28,709 37,000 28.9% Other Misc Revenues 3,343,042 1,999,755 676,100 881,627 625,200 (7.5)% Total Misc. Revenues 8,612,539 5,156,520 2,043,353 2,383,298 2,013,392 (1.5)% Other Sources Interfund Transfer 17,249,724 28,798,487 36,289,111 42,667,129 38,574,753 6.3% Debt Proceeds 47,885,000 47,212,188 15,867,718 15,867,718 12,455,276 (21.5)% Transfer in Excess Fees 6,995,719 7,924,818 5,805,425 5,805,425 6,545,425 12.7% Fiscal Year 2018 Summary Reports as �s F_ .97 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Revenue Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Source Actual Actual Adopted Amended Proposed Change Other Non - revenues - - 153,691,310 154,243,123 138,073,313 (10.2)% Total Other Sources 72,130,444 83,935,493 211,653,564 218,583,395 195,648,767 (7.6)% County Total Revenue 315,596,627 349,209,631 456,880,861 506,789,198 457,001,723 -% as �s �s Fiscal Year 2018 Summary Reports •• Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change B.O.C.C. BOCC Administrative 1,563,851 1,634,260 1,934,905 1,934,905 1,954,014 1.0% Housing Assistance 584,749 664,349 2,079,659 2,608,517 1,891,226 (9.1)% Other Non - profit Funding (Not HSAB) 110,245 160,085 135,155 135,155 129,950 (3.9)% Human Service Advisory Board Funding 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 BOCC Miscellaneous 2,444,293 2,395,198 3,067,313 3,233,525 3,520,443 14.8% Office of Management & Budget 22,720 4,125 - - - Emp Fair Shr Hsing - - - - 44,732 Reserves - - 45,777,923 39,214,954 47,368,548 3.5% Budgeted Transfers 27,827,514 28,066,543 44,449,814 47,300,468 39,747,985 (10.6)% 2003 Revenue Bond 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Quasi - external Services 173,756 228,168 200,000 200,000 215,000 7.5% Total Budget 46,629,276 57,850,096 109,535,261 107,890,178 110,967,880 1.3% County Administrator Guardian Ad Litem 135,187 139,483 201,972 201,972 209,514 3.7% County Administrator 1,006,663 1,158,719 971,183 2,831,765 634,313 (34.7) %a Office ofSustainability 114,963 466,469 1,122,371 1,152,349 1,736,509 54.7% Office of Legislative Affairs - - - - 178,505 Office of Strategic Planning - - - - 155,076 Extension Services 372,376 216,376 284,641 311,228 278,744 (2.1)% Total Budget 1,629,189 1,981,047 2,580,167 4,497,314 3,192,661 23.7% cc Employee Services LL, Employee Services - Loss Control 45,041 52,485 56,796 56,796 66,225 16.6% Employee Services - Personnel 387,375 430,975 503,455 535,055 751,292 49.2% Lj Employee Services - Worker's Comp 3,618,349 2,657,459 5,413,398 5,413,398 5,379,718 (0.6)% Employee Services - Group Insurance 16,110,880 18,526,727 23,288,428 23,386,715 26,171,102 12.4% ! Total Budget 20,161,644 21,667,647 29,262,077 29,391,964 32,368,337 10.6% as Veterans Affairs Veteran Affairs 583,622 598,102 670,045 670,045 702,978 4.9% Total Budget 583,622 598,102 670,045 670,045 702,978 4.9% Airport Services Key West Airport 8,183,154 9,546,593 7,551,498 14, 353, 575 8,432,693 11.7% Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8)% PFC 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% Total Budget 13,804,005 12,012,324 10,021,809 35,734,227 13,747,791 37.2% Fiscal Year 2018 Summary Reports 100 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Emergency Medical Air Transport Fire & Rescue Central Fire & Rescue Coordinator /Fire Academy EMS Administration Emergency Management Fire Marshal LOSAP Impact Fees Fire & EMS Planning Refunds Fire & Rescue Key West Airport Upper Keys Health Care Taxing District Total Budget Emergency Services 2,769,302 2,985,979 3,348,289 9,658,866 10, 582, 975 10, 770, 871 1,214, 833 1,142,319 1,446, 801 - (185) - 645,617 766,736 337,200 380,998 406,240 448,697 2,774 40,561 39,616 - - 97,038 54,350 20,326 2,000 1,184, 041 1,267,305 1,490,439 144,833 15,393 218,381 16,055,614 17,227,648 18,199,332 4,907,878 10, 770, 871 1,450,141 1,037,776 448,697 39,616 97,038 2,000 1,490,439 855,977 21,100,433 Housina & Community Develooment 6,657,993 11,784,191 1,523,408 452,790 469,978 48,000 102,384 1,555,272 22,594,016 98.8% 9.4% 5.3% 34.3% 4.7% 21.2% 5.5% 100.0)% 4.3% 100.0)% 24.1% Housing Assistance 220,654 - - - - 10.2% Total Budget 220,654 - - - - 6.5% Bayshore Manor 741,361 768,478 890,285 890,285 Budget & Finance Total Budget 4,517,958 4,927,616 3,579,649 Office of Management & Budget 581,461 474,963 489,530 648,204 684,153 39.8% Grants Management 113,631 140,541 199,324 199,324 216,264 8.5% Purchasing 154,812 90,723 206,186 206,186 91,447 (55.6)% Total Budget 849,904 706,227 895,040 1,053,714 991,864 10.8% Information Technology Total Budget County Attorney - Risk Mgmt. County Attorney Total Budget Information Technology 1,872,175 2,039,500 2,402,852 1,872,175 2,039,500 2,402,852 County Attorney 2,406,773 2,249,187 3,879,425 1,891,730 1,865,541 2,103,219 4,298,503 4,114,728 5,982,644 Social Services 2,416,796 2,816,305 17.2% 2,416,796 2,816,305 17.2% 3,879,425 3,974,198 2.4% 2,109,178 2,317,472 10.2% 5,988,603 6,291,670 5.2% Welfare Services 2,902,418 3,174,733 1,721,509 4,224,626 1,743,677 1.3% Social Service Transportation 874,179 984,405 967,855 967,855 1,030,969 6.5% Bayshore Manor 741,361 768,478 890,285 890,285 937,082 5.3% Total Budget 4,517,958 4,927,616 3,579,649 6,082,766 3,711,728 3.7% Fiscal Year 2018 Summary Reports as F- 101 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan Plannina & Environmental Resources Growth Management Administration FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 (100.0)% Actual Actual Adopted Amended Proposed Change 2,417,833 Library Services 186,275 60,342 - Impact Fees Libraries - - 1,106,827 1,106,827 1,167,048 5.4% Libraries 2,952,682 2,947,973 3,486,199 3,854,944 4,075,588 16.9% 1,683,391 Total Budget 2,952,682 2,947,973 4,593,026 4,961,771 5,242,636 14.1% 831,024 Building Department 2,061,800 1,937,046 (4.6)% Building Department 3,311,415 3,498,950 4,530,499 4,827,713 6,209,161 37.1% Planning Refunds 78,152 78,285 30,000 30,000 30,000 961,800 - Total Budget 3,389,568 3,577,235 4,560,499 4,857,713 6,239,161 36.8% Plannina & Environmental Resources Growth Management Administration 661,808 546,291 789,903 789,903 - (100.0)% Planning Department 1,380,497 1,340,855 1,721,385 2,186,012 2,417,833 40.5% 2010 Comp Plan 186,275 60,342 - - - 10,575,219 Planning Commission 73,950 69,541 87,033 87,033 88,390 1.6% Environmental Resources 1,124,983 1,683,391 1,240,969 1,512,971 1,387,470 11.8% Marine Resources 831,024 487,784 2,030,399 2,061,800 1,937,046 (4.6)% Planning Refunds 67,172 79,000 12,000 69,000 62,000 416.7% Marine Projects 157,970 603,615 - 961,800 - Total Budget 4,483,679 4,870,819 5,881,689 7,668,518 5,892,739 0.2% Code Compliance Code Compliance 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% Total Budget 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% Proiect Manaaement/Facilities Public Works Management Facilities Maintenance Animal Shelters Physical Environment Projects General Gov Cap Projects Parks & Recreation Capital Projects Public Safety Capital Projects Human Services Capital Projects Impact Fees Parks & Recreation Wastewater MSTUs Wastewater MSTU Capital 1,101,641 1,018,965 4,172,551 9,131,913 9,166,238 11,203,255 1,062,087 1,071,078 1,114, 969 58,986,437 45,265,968 26,083,372 1,133,090 3,066,858 12,673,633 1,197, 255 805,267 6,896,913 1,677,984 3,900,495 10,575,219 - - 50,000 - 13,355 588,348 50,814 24,678 646,364 853,680 975,089 959,999 Total Budget 75,194,901 65,307,992 74,964,623 5,441,602 11,205, 888 1,114, 969 25, 883, 372 13,433,633 12,253,229 6,509,520 50,000 588,348 646,364 959,999 78,086,924 2,172,019 12,595,662 1,310,122 17,764,455 5,522,554 6,493,290 4,030,000 598,222 596,992 1,010,479 52,093,795 (47.9)% 12.4% 17.5% (31.9)% (56.4)% (5.9)% (61.9)% (100.0)% 1.7% (7.6)% 5.3% (30.5)% Fiscal Year 2018 Summary Reports as �s F- 102 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change County Engineering Capital County Engineering General Road Department Card Sound Road Transportation Capital Projects Impact Fees Roadways Total Budget Solid Waste Impact Fees Solid Waste Solid Waste Recycling Total Budget Elected Officials Clerk of Courts Court Services Network System Communications Impact Fees Police Facilities Monroe County Sheriff LEEA Law Enforcement Trust Tax Collector Property Appraiser Supervisor of Elections State Attorney Public Defender Judicial Administration Court Technology Fund TDC District 4 Third Cent TDC District 5 Third Cent TDC Two Penny Events TDC Special Projects TDC Two Penny Generic TDC District 1 Third Penny TDC District 2 Third Cent TDC District 3 Third Cent Total Budget Engineering Services /Roads 4,216,343 4,216,343 4,884,210 2,066,342 - - - - 100,000 (89,771) 49,150 81,918 81,918 86,539 5.6% 7,302,354 8,726,944 9,761,768 18,861,032 10,727,895 9.9% 1,439,629 1,479,768 3,448,648 3,448,648 3,273,212 (5.1)% 568,237 2,337,294 12,514,290 12,532,117 8,665,304 (30.8)% 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% 12,225,326 12,685,426 27,053,688 36,170,779 24,163,847 (10.7)% - - 98,957 98,957 111,451 12.6% 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% 90,909 90,909 - - - 17,337,698 18,088,488 20,103,512 20,194,421 22,333,097 11.1% 3,459,932 3,459,932 4,216,343 4,216,343 4,884,210 15.8% - - 100,000 100,000 100,000 1,429,864 612,652 583,926 640,300 640,300 655,300 2.3% - - 115,152 115,152 144,951 25.9% 51, 034, 567 54, 746, 516 55, 365, 530 58, 060, 473 57, 712, 378 4.2% 75,000 75,000 75,000 75,000 75,000 39,492 51,248 400,000 534,312 410,000 2.5% 5,069,108 5,311,479 5,718,086 5,718,086 5,763,322 0.8% 4,556,922 4,303,358 4,694,799 4,694,799 4,500,203 (4.1)% 1,582,888 1,882,200 1,797,832 1,797,832 1,808,545 0.6% 330,682 307,938 699,110 858,145 719,603 2.9% 594,785 647,604 734,606 808,200 787,938 7.3% 1,728,467 1,749,355 2,081,413 2,148,754 2,138,881 2.8% 40,632 113,161 47,800 346,661 59,719 24.9% 69,125,128 73,231,716 76,685,971 80,114,056 79,760,050 4.0% Tourist Develooment Council 1,966,287 1,566,162 2,627,189 1,667,118 1,833,671 3,232, 057 4,317,614 5,076,101 9,097,371 482,475 1,067,842 1,429,864 10, 770, 466 12, 993,160 16, 724, 380 7,838,729 8,480,181 15, 875, 408 795,927 981,586 1,463,806 2,082,204 2,097,529 4,414,032 Total Budget 29,920,819 34,096,233 54,864,107 2,627,189 3,232,057 9,097,371 1,429,864 16, 724, 380 15,875,408 1,463,806 4,414,032 54,864,107 3,138,147 2,742,720 8,785,672 1,074,340 17,099,179 18,847,609 1,436,958 5,253,664 58,378,289 19.4% 15.1)% (3.4)% 24.9)% 2.2% 18.7% (1.8)% 19.0% 6.4% Fiscal Year 2018 Summary Reports �s �s F- 103 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Medical Examiner Medical Examiner 643,519 635,281 715,402 715,402 704,473 (1.5)% Total Budget 643,519 635,281 715,402 715,402 704,473 (1.5)% Fleet Manaaement Fleet Management 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% Total Budget 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% County Total Budget 329,427,178 342,021,008 456,880,861 506,789,198 457,001,723 -% �s �s Fiscal Year 2018 Summary Reports 104 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department Emp Fair Shr Hsing FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Operating Expenditures Actual Actual Adopted Amended Proposed Change - B.O.C.C. - - 44,732 - % BOCC Administrative Personnel Expenditures 815,735 844,210 902,806 902,806 952,249 5.5% Operating Expenditures 746,183 790,050 1,032,099 1,032,099 1,001,765 (2.9)% Capital Outlay Expenditures 1,933 - - - - - % Operating Expenditures 1,563,851 1,634,260 1,934,905 1,934,905 1,954,014 1.0% Housing Assistance 6,859,135 19,262,767 36,920,830 37,290,125 29,289,214 (20.7)% Operating Expenditures 584,749 664,349 1,679,659 2,208,517 1,666,226 (0.8)% Interfund Transfers - - 400,000 400,000 225,000 (43.8)% 12,155,144 584,749 664,349 2,079,659 2,608,517 1,891,226 (9.1)% Other Non - profit Funding (Not HSAB) 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Quasi - external Services Operating Expenditures 110,245 160,085 135,155 135,155 129,950 (3.9)% 173,756 110,245 160,085 135,155 135,155 129,950 (3.9)% Human Service Advisory Board Funding 228,168 200,000 200,000 215,000 7.5% Operating Expenditures 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% BOCC Miscellaneous Personnel Expenditures - 697 - - - - % Operating Expenditures 2,444,293 2,394,502 3,067,313 3,233,525 3,520,443 14.8% 2,444,293 2,395,198 3,067,313 3,233,525 3,520,443 14.8% Office of Management & Budget Operating Expenditures 22,720 4,125 - - - -% 22,720 4,125 - - - _% Emp Fair Shr Hsing Operating Expenditures - - - - 44,732 - % - - - - 44,732 - % Reserves Operating Expenditures - - 45,777,923 39,214,954 47,368,548 3.5% - - 45,777,923 39,214,954 47,368,548 3.5% Budgeted Transfers Operating Expenditures 20,968,379 8,803,776 7,528,984 10,010,343 10,458,771 38.9% Interfund Transfers 6,859,135 19,262,767 36,920,830 37,290,125 29,289,214 (20.7)% 27,827,514 28,066,543 44,449,814 47,300,468 39,747,985 (10.6)% 2003 Revenue Bond Operating Expenditures 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Quasi - external Services Operating Expenditures 173,756 228,168 200,000 200,000 215,000 7.5% 173,756 228,168 200,000 200,000 215,000 7.5% B.O.C.C. Total Budget 46,629,276 57,850,096 109,535,261 107,890,178 110,967,880 1.3% Fiscal Year 2018 Summary Reports as �s �s F_ 105 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department Emolovee Services Employee Services - Loss Control Personnel Expenditures FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Operating Expenditures Actual Actual Adopted Amended Proposed Change Operating Expenditures County Administrator 56,796 56,796 66,225 Guardian Ad Litem Employee Services - Personnel 3,618,349 2,657,459 5,413,398 5,413,398 5,379,718 Personnel Expenditures 62,867 65,502 70,272 70,272 73,814 5.0% Operating Expenditures 71,025 73,981 128,400 128,400 132,400 3.1% Capital Outlay Expenditures 1,295 - 3,300 3,300 3,300 - % - % 135,187 139,483 201,972 201,972 209,514 3.7% County Administrator Personnel Expenditures 933,102 848,168 886,285 852,542 555,698 (37.3)% Operating Expenditures 69,847 306,307 84,898 1,970,223 78,615 (7.4)% Capital Outlay Expenditures 3,714 4,245 - 9,000 - - % 1,006,663 1,158,719 971,183 2,831,765 634,313 (34.7)% Office of Sustainability Personnel Expenditures - 110,687 140,691 140,691 251,078 78.5% Operating Expenditures 114,963 305,781 981,680 1,011,658 1,485,431 51.3% Interfund Transfers - 50,000 - - - - % 114,963 466,469 1,122,371 1,152,349 1,736,509 54.7% Office of Legislative Affairs Personnel Expenditures - - - - 157,205 - % Operating Expenditures - - - - 21,300 - % - - - - 178,505 -% Office of Strategic Planning Personnel Expenditures - - - - 146,976 - % Operating Expenditures - - - - 8,100 - % - - - - 155,076 -% Extension Services Personnel Expenditures 73,614 73,150 78,249 81,749 82,363 5.3% Operating Expenditures 266,507 141,981 170,392 183,979 170,381 - % Capital Outlay Expenditures 32,255 1,246 36,000 45,500 26,000 (27.8)% 372,376 216,376 284,641 311,228 278,744 (2.1)% County Administrator Total Budget 1,629,189 1,981,047 2,580,167 4,497,314 3,192,661 23.7% Emolovee Services Employee Services - Loss Control Personnel Expenditures 42,756 50,881 53,595 51,842 62,685 17.0% Operating Expenditures 2,285 1,604 3,201 4,954 3,540 10.6% Operating Expenditures 45,041 52,485 56,796 56,796 66,225 16.6% Employee Services - Personnel 3,618,349 2,657,459 5,413,398 5,413,398 5,379,718 (0.6)% Personnel Expenditures 343,301 380,705 382,598 369,447 446,702 16.8% Operating Expenditures 33,254 50,270 120,857 160,634 304,590 152.0% Capital Outlay Expenditures 10,820 - - 4,974 - - % 387,375 430,975 503,455 535,055 751,292 49.2% Employee Services - Worker's Comp Personnel Expenditures 424,082 420,221 537,548 535,548 502,731 (6.5)% Operating Expenditures 3,194,268 2,237,238 4,875,850 4,877,850 4,876,987 -% 3,618,349 2,657,459 5,413,398 5,413,398 5,379,718 (0.6)% Employee Services - Group Insurance Personnel Expenditures 239,327 285,421 282,982 282,982 331,202 17.0% Operating Expenditures 15,871,553 18,241,306 23,005,446 23,103,733 25,839,900 12.3% 16,110,880 18,526,727 23,288,428 23,386,715 26,171,102 12.4% Employee Services Total Budget 20,161,644 21,667,647 29,262,077 29,391,964 32,368,337 10.6% as �s Fiscal Year 2018 Summary Reports 106 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Veterans Affairs Veteran Affairs Personnel Expenditures 565,644 583,684 649,586 649,586 682,647 5.1% Operating Expenditures 17,977 14,418 20,459 20,459 20,331 (0.6)% 583,622 598,102 670,045 670,045 702,978 4.9% Veterans Affairs Total Budget 583,622 598,102 670,045 670,045 702,978 4.9% Airport Services Key West Airport Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Marathon Airport Personnel Expenditures Operating Expenditures Capital Outlay Expenditures 1,121,055 1,320,666 1,458,226 1,478,226 1,527,830 4.8% 7,061,422 8,010,757 4,597,040 8,650,941 4,595,863 - % 677 215,170 1,496,232 4,224,408 2,309,000 54.3% 8,183,154 9,546,593 7,551,498 14,353,575 8,432,693 11.7% 391,558 353,325 374,095 368,445 388,840 3.9% 1,013,116 1,511,680 620,791 2,386,912 582,488 (6.2)% - (11,341) 875,425 5,018,254 790,000 (9.8)% 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8)% as �s PFC Operating Expenditures Capital Outlay Expenditures - 579,694 - 596,310 - - % 4,216,177 32,373 600,000 13,010,731 3,553,770 492.3% 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% Airport Services Total Budget 13,804,005 12,012,324 10,021,809 35,734,227 13,747,791 37.2% Fiscal Year 2018 Summary Reports 107 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Emergency Services Emergency Medical Air Transport Personnel Expenditures 974,315 1,010,609 1,222,912 1,828,715 2,476,844 102.5% Operating Expenditures 1,781,817 1,915,737 2,107,377 3,028,163 4,163,149 97.6% Capital Outlay Expenditures 13,169 59,634 18,000 51,000 18,000 - % 2,769,302 2,985,979 3,348,289 4,907,878 6,657,993 98.8% Fire & Rescue Central 445,192 209,952 489,407 324,961 54.8% 257,477 301,991 127,248 500,847 Personnel Expenditures 7,859,334 8,119,473 8,695,563 8,695,563 9,146,589 5.2% Operating Expenditures 1,506,959 1,859,184 1,935,808 1,813,808 1,998,102 3.2% Capital Outlay Expenditures 292,572 604,319 139,500 261,500 639,500 358.4% 9,658,866 10,582,975 10,770,871 10,770,871 11,784,191 9.4% Fire & Rescue Coordinator /Fire Academy Personnel Expenditures 962,932 972,740 1,135,921 1,135,921 1,200,489 5.7% Operating Expenditures 192,156 168,162 310,880 304,720 322,919 3.9% Capital Outlay Expenditures 59,745 1,417 - 9,500 - - % (100.0)% 1,214,833 1,142,319 1,446,801 1,450,141 1,523,408 5.3% EMS Administration Operating Expenditures Emergency Management Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Fire Marshal Personnel Expenditures Operating Expenditures LOSAP Operating Expenditures Impact Fees Fire & EMS Capital Outlay Expenditures Planning Refunds Operating Expenditures - (185) - - - - % (185) - - - - % 383,983 445,192 209,952 489,407 324,961 54.8% 257,477 301,991 127,248 500,847 127,829 0.5% 4,158 19,553 - 47,522 - - % 645,617 766,736 337,200 1,037,776 452,790 34.3% 317,533 319,819 344,737 344,737 365,524 6.0% 63,465 86,422 103,960 103,960 104,454 0.5% 380,998 406,240 448,697 448,697 469,978 4.7% 2,774 40,561 39,616 39,616 48,000 21.2% 2,774 40,561 39,616 39,616 48,000 21.2% - - 97,038 97,038 102,384 5.5% - - 97,038 97,038 102,384 5.5% Personnel Expenditures 1,004,409 54,350 20,326 2,000 2,000 - (100.0)% 54,350 20,326 2,000 2,000 - (100.0)% Fire & Rescue Key West Airport Personnel Expenditures 1,004,409 1,150,581 1,250,422 1,250,422 1,310,265 4.8% Operating Expenditures 147,672 116,725 236,517 226,517 241,507 2.1% Capital Outlay Expenditures 31,960 - 3,500 13,500 3,500 - % 1,184,041 1,267,305 1,490,439 1,490,439 1,555,272 4.3% Upper Keys Health Care Taxing District Personnel Expenditures 11,599 12,090 12,297 7,777 - (100.0)% Operating Expenditures 133,235 3,303 206,084 848,200 - (100.0)% 144,833 15,393 218,381 855,977 - (100.0)% Emergency Services Total Budget 16,055,614 17,227,648 18,199,332 21,100,433 22,594,016 24.1% as �s Fiscal Year 2018 Summary Reports 108 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Housing & Community Development Housing Assistance Operating Expenditures Housing & Community Development Total Budget 220,654 - - - - - % 220,654 - - - - - % 220,654 - - - - - % Budget & Finance Office of Management & Budget Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Grants Management Personnel Expenditures Operating Expenditures Capital Outlay Expenditures 392,831 350,681 448,134 434,717 641,545 43.2% 186,012 124,282 41,396 190,987 42,608 2.9% 2,618 - - 22,500 - - % 581,461 474,963 489,530 648,204 684,153 39.8% 103,603 131,266 180,554 184,454 201,964 11.9% 8,559 9,275 18,770 14,870 14,300 (23.8)% 1,469 - - - - - % 113,631 140,541 199,324 199,324 216,264 8.5% as �s �s Purchasing Personnel Expenditures Operating Expenditures Capital Outlay Expenditures 68,599 7,980 119,033 100,438 - (100.0)% 86,213 82,744 87,153 101,993 91,447 4.9% - - - 3,755 - - % 154,812 90,723 206,186 206,186 91,447 (55.6)% Budget & Finance Total Budget 849,904 706,227 895,040 1,053,714 991,864 10.8% Information Technolo Information Technology Personnel Expenditures 891,003 1,077,613 1,317,940 1,285,623 1,520,840 15.4% Operating Expenditures 875,639 838,760 810,412 985,173 910,465 12.3% Capital Outlay Expenditures 105,533 123,127 274,500 146,000 385,000 40.3% 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% Information Technology Total Budget 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% 1,575,951 1,524,026 1,515,019 1,521,264 1,386,944 (8.5)% Operating Expenditures 288,994 County Attorney 573,524 916,278 66.0% Capital Outlay Expenditures 26,786 County Attorney - Risk Mgmt. 36,250 14,390 14,250 (60.7)% 1,891,730 1,865,541 Personnel Expenditures 222,162 207,752 304,575 303,522 380,420 24.9% Operating Expenditures 2,184,611 2,041,436 3,549,882 3,550,935 3,593,778 1.2% Capital Outlay Expenditures - - 24,968 24,968 - (100.0)% 2,406,773 2,249,187 3,879,425 3,879,425 3,974,198 2.4% County Attorney Personnel Expenditures 1,575,951 1,524,026 1,515,019 1,521,264 1,386,944 (8.5)% Operating Expenditures 288,994 308,642 551,950 573,524 916,278 66.0% Capital Outlay Expenditures 26,786 32,872 36,250 14,390 14,250 (60.7)% 1,891,730 1,865,541 2,103,219 2,109,178 2,317,472 10.2% County Attorney Total Budget 4,298,503 4,114,728 5,982,644 5,988,603 6,291,670 5.2% Fiscal Year 2018 Summary Reports 109 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department Library Services Impact Fees Libraries Capital Outlay Expenditures FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Operating Expenditures Actual Actual Adopted Amended Proposed Change Libraries Social Services 82,302 118,000 118,000 Welfare Services 191.5% Personnel Expenditures 2,383,493 2,427,714 2,738,352 2,738,352 Personnel Expenditures 949,645 1,199,332 634,527 1,495,276 655,447 3.3% Operating Expenditures 1,952,773 1,975,401 1,086,982 2,467,349 1,088,230 0.1% Capital Outlay Expenditures - - - 262,000 - - % 4,075,588 2,902,418 3,174,733 1,721,509 4,224,626 1,743,677 1.3% Social Service Transportation 14.1% Personnel Expenditures 517,180 538,946 578,192 578,192 629,258 8.8% Operating Expenditures 356,999 317,255 389,663 389,663 401,711 3.1% Capital Outlay Expenditures - 128,204 - - - - % 874,179 984,405 967,855 967,855 1,030,969 6.5% Bayshore Manor Personnel Expenditures 568,403 607,580 681,558 681,558 735,144 7.9% Operating Expenditures 172,958 155,124 205,727 205,727 198,938 (3.3)% Capital Outlay Expenditures - 5,774 3,000 3,000 3,000 - % 741,361 768,478 890,285 890,285 937,082 5.3% Social Services Total Budget 4,517,958 4,927,616 3,579,649 6,082,766 3,711,728 3.7% Library Services Impact Fees Libraries Capital Outlay Expenditures - - 1,106,827 1,106,827 1,167,048 5.4% Operating Expenditures - - 1,106,827 1,106,827 1,167,048 5.4% Libraries 122,203 82,302 118,000 118,000 344,000 191.5% Personnel Expenditures 2,383,493 2,427,714 2,738,352 2,738,352 2,946,434 7.6% Operating Expenditures 381,656 358,742 340,047 506,644 524,754 54.3% Capital Outlay Expenditures 187,533 161,518 407,800 609,948 604,400 48.2% 2,952,682 2,947,973 3,486,199 3,854,944 4,075,588 16.9% Library Services Total Budget 2,952,682 2,947,973 4,593,026 4,961,771 5,242,636 14.1% Buildina Department Building Department Personnel Expenditures 2,079,316 2,470,333 3,129,406 3,129,406 4,395,422 40.5% Operating Expenditures 1,109,897 946,315 1,283,093 1,580,307 1,469,739 14.5% Capital Outlay Expenditures 122,203 82,302 118,000 118,000 344,000 191.5% 3,311,415 3,498,950 4,530,499 4,827,713 6,209,161 37.1% Planning Refunds Operating Expenditures 78,152 78,285 30,000 30,000 30,000 -% 78,152 78,285 30,000 30,000 30,000 - % Building Department Total Budget 3,389,568 3,577,235 4,560,499 4,857,713 6,239,161 36.8% as �s Fiscal Year 2018 Summary Reports 110 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Planning & Environmental Resources 1,640,809 Growth Management Administration 38.6% Operating Expenditures 276,485 239,603 Personnel Expenditures 434,348 399,761 350,038 350,038 - (100.0)% Operating Expenditures 227,460 143,016 439,865 439,865 - (100.0)% Capital Outlay Expenditures - 3,513 - - - - % 661,808 546,291 789,903 789,903 - (100.0)% Planning Department 1,196,898 1,024,686 1,218,174 1,155,424 1,523,512 25.1% Personnel Expenditures 1,079,663 1,095,784 1,406,819 1,640,809 1,950,254 38.6% Operating Expenditures 276,485 239,603 295,066 517,937 417,579 41.5% Capital Outlay Expenditures 24,349 5,468 19,500 27,265 50,000 156.4% Code Compliance Total Budget 1,380,497 1,340,855 1,721,385 2,186,012 2,417,833 40.5% 2010 Comp Plan Operating Expenditures 186,275 60,342 - - - - % 186,275 60,342 - - - - % Planning Commission Personnel Expenditures 55,313 55,678 56,900 56,900 61,171 7.5% Operating Expenditures 18,638 13,863 30,133 30,133 27,219 (9.7)% 73,950 69,541 87,033 87,033 88,390 1.6% Environmental Resources Personnel Expenditures 586,371 579,581 697,861 697,861 860,345 23.3% Operating Expenditures 522,069 1,103,811 523,608 795,610 527,125 0.7% Capital Outlay Expenditures 16,543 - 19,500 19,500 - (100.0)% 1,124,983 1,683,391 1,240,969 1,512,971 1,387,470 11.8% Marine Resources Personnel Expenditures 60,045 64,748 70,512 70,512 75,289 6.8% Operating Expenditures 770,979 423,036 752,320 783,721 704,090 (6.4)% Capital Outlay Expenditures - - 1,207,567 1,207,567 1,157,667 (4.1)% 831,024 487,784 2,030,399 2,061,800 1,937,046 (4.6)% Planning Refunds Operating Expenditures 67,172 79,000 12,000 69,000 62,000 416.7% 67,172 79,000 12,000 69,000 62,000 416.7% Marine Projects Operating Expenditures 157,970 603,615 - 961,800 - - % 157,970 603,615 - 961,800 - - % Planning & Environmental Resources 4,483,679 4,870,819 5,881,689 7,668,518 5,892,739 0.2% Total Budget Code Comoliance Code Compliance Personnel Expenditures 1,196,898 1,024,686 1,218,174 1,155,424 1,523,512 25.1% Operating Expenditures 146,676 166,984 198,172 260,922 230,893 16.5% Capital Outlay Expenditures 16,543 36,330 - - 42,500 - % 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% Code Compliance Total Budget 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% Fiscal Year 2018 Summary Reports as �s �s F- 111 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department Human Services Capital Projects FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Capital Outlay Expenditures Actual Actual Adopted Amended Proposed Change Project Management/Facilities - 50,000 50,000 Public Works Management (100.0)% Impact Fees Parks & Recreation Personnel Expenditures 635,740 722,871 848,076 848,276 1,370,001 61.5% Operating Expenditures 379,606 259,327 324,475 1,589,326 718,018 121.3% Capital Outlay Expenditures 86,295 36,767 3,000,000 3,004,000 84,000 (97.2)% 598,222 1,101,641 1,018,965 4,172,551 5,441,602 2,172,019 (47.9)% Facilities Maintenance Personnel Expenditures 19,954 17,838 - 41,600 Personnel Expenditures 3,502,489 3,621,737 4,225,053 4,182,311 4,405,684 4.3% Operating Expenditures 5,435,791 5,312,440 6,830,124 6,720,707 7,660,262 12.2% Capital Outlay Expenditures 193,633 232,062 148,078 302,870 529,716 257.7% 9,131,913 9,166,238 11,203,255 11,205,888 12,595,662 12.4% Animal Shelters Operating Expenditures 85,718 80,933 104,500 128,990 99,500 Operating Expenditures 1,062,087 1,052,490 1,064,969 1,088,056 1,210,122 13.6% Capital Outlay Expenditures - 18,588 50,000 26,913 100,000 100.0% - % 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Physical Environment Projects Fiscal Year 2018 Summary Reports Personnel Expenditures - 2,715 - 30,000 - - % Operating Expenditures 13,226,522 138,357 14,743,825 14,743,825 10,847,355 (26.4)% Capital Outlay Expenditures 45,759,916 45,124,897 11,339,547 11,109,547 6,917,100 (39.0)% 58,986,437 45,265,968 26,083,372 25,883,372 17,764,455 (31.9)% General Gov Cap Projects Personnel Expenditures 13,224 39,780 - 74,000 - - % Operating Expenditures 94,209 2,547 22,400 86,657 15,000 (33.0)% Capital Outlay Expenditures 1,025,658 3,024,530 12,651,233 13,272,976 5,507,554 (56.5)% 1,133,090 3,066,858 12,673,633 13,433,633 5,522,554 (56.4)% Parks & Recreation Capital Projects Personnel Expenditures 2,568 23,166 - 83,000 - -% Operating Expenditures - - 130,000 156,700 - (100.0)% Capital Outlay Expenditures 1,194,686 782,101 6,766,913 12,013,529 6,493,290 (4.0)% 1,197,255 805,267 6,896,913 12,253,229 6,493,290 (5.9)% Public Safety Capital Projects Personnel Expenditures 10,326 25,640 - 50,000 - - % Operating Expenditures - 1,299,247 860,000 860,200 - (100.0)% Capital Outlay Expenditures 1,667,657 2,575,608 9,715,219 5,599,320 4,030,000 (58.5)% 1,677,984 3,900,495 10,575,219 6,509,520 4,030,000 (61.9)% Human Services Capital Projects Capital Outlay Expenditures - - 50,000 50,000 - 1( 00.0)% - - 50,000 50,000 - (100.0)% Impact Fees Parks & Recreation Operating Expenditures - - - 25,400 - - % Capital Outlay Expenditures - 13,355 588,348 562,948 598,222 1.7% - 13,355 588,348 588,348 598,222 1.7% Wastewater MSTUs Personnel Expenditures 19,954 17,838 - 41,600 - - % Operating Expenditures 30,860 6,839 646,364 604,764 596,992 (7.6)% 50,814 24,678 646,364 646,364 596,992 (7.6)% Wastewater MSTU Capital Personnel Expenditures 86,024 104,650 88,942 90,007 98,546 10.8% Operating Expenditures 85,718 80,933 104,500 128,990 99,500 (4.8)% Capital Outlay Expenditures - 107,568 84,557 59,002 130,433 54.3% Interfund Transfers 681,938 681,938 682,000 682,000 682,000 - % 853,680 975,089 959,999 959,999 1,010,479 5.3% Fiscal Year 2018 Summary Reports as �s �s F- 112 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Project Management/Facilities Total 75,194,901 65,307,992 74,964,623 78,086,924 52,093,795 (30.5)% Budget Engineering Services /Roads County Engineering Capital Operating Expenditures County Engineering General Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Road Department Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Card Sound Road Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Transportation Capital Projects Operating Expenditures Capital Outlay Expenditures Impact Fees Roadways Operating Expenditures Capital Outlay Expenditures 2,066,342 - - - - - % 2,066,342 - - - - - % (89,600) 45,428 76,746 3,782 3,722 5,172 (3,953) - - 76,746 81,182 5.8% 5,172 5,357 3.6% - - - % (89,771) 49,150 81,918 81,918 86,539 5.6% 1,642,307 1,628,086 2,083,168 2,154, 330 2,303,564 10.6% 4,943,678 5,402,455 1,928,258 11,495,563 3,505,048 81.8% 716,369 1,696,404 5,750,342 5,211,139 4,919,283 (14.5)% 7,302,354 8,726,944 9,761,768 18,861,032 10,727,895 9.9% 824,464 740,041 715,408 715,408 775,357 8.4% 611,212 717,758 413,740 413,150 736,975 78.1% 3,953 21,968 2,319,500 2,320,090 1,760,880 (24.1)% 1,439,629 1,479,768 3,448,648 3,448,648 3,273,212 (5.1)% - 178,379 8,918,345 8,918,345 644,275 (92.8)% 568,237 2,158, 915 3,595,945 3,613,772 8,021,029 123.1% 568,237 2,337,294 12,514,290 12,532,117 8,665,304 (30.8)% 55,906 (18,477) - - - - % 882,628 110,747 1,247,064 1,247,064 1,410,897 13.1% 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% Engineering Services /Roads Total Budget 12,225,326 12,685,426 27,053,688 36,170,779 24,163,847 (10.7)% Solid Waste Impact Fees Solid Waste Capital Outlay Expenditures - - 98,957 98,957 111,451 12.6% - - 98,957 98,957 111,451 12.6% Solid Waste Personnel Expenditures 1,117,475 1,216,619 1,290,935 1,290,935 1,419,643 10.0% Operating Expenditures 16,149,786 16,746,358 17,358,620 17,601,839 19,668,185 13.3% Capital Outlay Expenditures (20,472) 34,602 1,355,000 1,202,690 1,133,818 (16.3)% 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% Recycling Operating Expenditures 90,909 90,909 - - - - % 90,909 90,909 - - - - % Solid Waste Total Budget 17,337,698 18,088,488 20,103,512 20,194,421 22,333,097 11.1% Fiscal Year 2018 Summary Reports as �s �s F- 113 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department as �s F- 114 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Elected Officials Clerk of Courts Personnel Expenditures - - - - 77,568 - % Operating Expenditures - - 172,800 - - (100.0)% Interfund Transfers 3,459,932 3,459,932 4,043,543 4,216,343 4,806,642 18.9% 3,459,932 3,459,932 4,216,343 4,216,343 4,884,210 15.8% Court Services Network System Operating Expenditures - - 100,000 100,000 100,000 - % - - 100,000 100,000 100,000 -% Communications Operating Expenditures 612,652 583,926 640,300 640,300 655,300 2.3% 612,652 583,926 640,300 640,300 655,300 2.3% Impact Fees Police Facilities Capital Outlay Expenditures - - 115,152 115,152 144,951 25.9% - - 115,152 115,152 144,951 25.9% Monroe County Sheriff Personnel Expenditures 5,090,085 5,644,641 7,044,213 7,044,213 7,530,828 6.9% Operating Expenditures 45,944,483 49,101,875 48,321,317 50,955,340 50,181,550 3.8% Capital Outlay Expenditures - - - 60,920 - - % 51,034,567 54,746,516 55,365,530 58,060,473 57,712,378 4.2% LEEA Operating Expenditures 75,000 75,000 75,000 75,000 75,000 - % 75,000 75,000 75,000 75,000 75,000 -% Law Enforcement Trust Operating Expenditures 39,492 51,248 400,000 534,312 410,000 2.5% 39,492 51,248 400,000 534,312 410,000 2.5% Tax Collector Personnel Expenditures 518,861 562,996 733,477 733,477 780,314 6.4% Operating Expenditures 4,550,247 4,748,483 4,984,609 4,984,609 4,983,008 - % 5,069,108 5,311,479 5,718,086 5,718,086 5,763,322 0.8% Property Appraiser Personnel Expenditures 425,478 429,715 704,472 704,472 656,551 (6.8)% Operating Expenditures 4,131,444 3,873,642 3,990,327 3,990,327 3,843,652 (3.7)% 4,556,922 4,303,358 4,694,799 4,694,799 4,500,203 (4.1)% Supervisor of Elections Personnel Expenditures 100,851 97,672 151,110 151,110 160,806 6.4% Operating Expenditures 1,482,037 1,784,528 1,646,722 1,646,722 1,647,739 0.1% 1,582,888 1,882,200 1,797,832 1,797,832 1,808,545 0.6% State Attorney Personnel Expenditures 74,453 77,352 82,321 82,321 87,100 5.8% Operating Expenditures 245,658 206,321 276,789 276,789 292,503 5.7% Capital Outlay Expenditures 10,571 24,264 340,000 499,035 340,000 - % 330,682 307,938 699,110 858,145 719,603 2.9% Public Defender Personnel Expenditures 133,245 138,328 148,313 148,313 156,080 5.2% Operating Expenditures 461,540 503,201 575,064 621,164 580,835 1.0% Capital Outlay Expenditures - 6,075 11,229 38,723 51,023 354.4% 594,785 647,604 734,606 808,200 787,938 7.3% Judicial Administration Personnel Expenditures 1,415,439 1,423,425 1,535,104 1,554,421 1,593,657 3.8% Operating Expenditures 305,677 313,424 531,309 542,433 530,224 (0.2)% Capital Outlay Expenditures 7,350 12,506 15,000 51,901 15,000 - % 1,728,467 1,749,355 2,081,413 2,148,754 2,138,881 2.8% Fiscal Year 2018 Summary Reports as �s F- 114 Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department Tourist Develooment Council TDC District 4 Third Cent Personnel Expenditures FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Operating Expenditures Actual Actual Adopted Amended Proposed Change Elected Officials 1,566,162 2,627,189 2,627,189 Court Technology Fund 19.4% TDC District 5 Third Cent Operating Expenditures 31,184 68,588 34,300 68,146 46,219 34.7% Capital Outlay Expenditures 9,447 44,573 13,500 278,515 13,500 - % 2,630,145 (15.8)% 40,632 113,161 47,800 346,661 59,719 24.9% Elected Officials Total Budget 69,125,128 73,231,716 76,685,971 80,114,056 79,760,050 4.0% Tourist Develooment Council TDC District 4 Third Cent Personnel Expenditures 2,252 2,228 - - - - % Operating Expenditures 1,964,034 1,563,934 2,627,189 2,627,189 3,138,147 19.4% 1,966,287 1,566,162 2,627,189 2,627,189 3,138,147 19.4% TDC District 5 Third Cent Personnel Expenditures 91,150 97,327 107,046 107,046 112,575 5.2% Operating Expenditures 1,575,968 1,736,344 3,125,011 3,125,011 2,630,145 (15.8)% 1,667,118 1,833,671 3,232,057 3,232,057 2,742,720 (15.1)% TDC Two Penny Events Personnel Expenditures 28,153 31,628 - - - -% Operating Expenditures 4,289,461 5,044,472 9,097,371 9,097,371 8,785,672 (3.4)% 4,317,614 5,076,101 9,097,371 9,097,371 8,785,672 (3.4)% TDC Special Projects Operating Expenditures 482,475 1,067,842 1,429,864 1,429,864 1,074,340 (24.9)% 482,475 1,067,842 1,429,864 1,429,864 1,074,340 (24.9)% TDC Two Penny Generic Personnel Expenditures 9,009 11,709 70,878 71,568 80,647 13.8% Operating Expenditures 10,758,137 12,980,391 16,646,502 16,645,812 17,008,532 2.2% Capital Outlay Expenditures 3,319 1,060 7,000 7,000 10,000 42.9% 10,770,466 12,993,160 16,724,380 16,724,380 17,099,179 2.2% TDC District 1 Third Penny Personnel Expenditures 122,127 133,561 132,576 132,576 139,394 5.1% Operating Expenditures 7,716,602 8,346,620 15,742,832 15,742,832 18,708,215 18.8% 7,838,729 8,480,181 15,875,408 15,875,408 18,847,609 18.7% TDC District 2 Third Cent Personnel Expenditures 58,173 55,965 56,737 56,737 62,608 10.3% Operating Expenditures 737,754 925,621 1,407,069 1,407,069 1,374,350 (2.3)% 795,927 981,586 1,463,806 1,463,806 1,436,958 (1.8)% TDC District 3 Third Cent Personnel Expenditures 2,252 2,228 - - - - % Operating Expenditures 2,079,952 2,095,301 4,414,032 4,414,032 5,253,664 19.0% 2,082,204 2,097,529 4,414,032 4,414,032 5,253,664 19.0% Tourist Development Council Total Budget 29,920,819 34,096,233 54,864,107 54,864,107 58,378,289 6.4% Medical Examiner Medical Examiner Personnel Expenditures 8,071 6 8,240 10,240 8,402 2.0% Operating Expenditures 635,448 635,276 707,162 705,162 696,071 (1.6)% 643,519 635,281 715,402 715,402 704,473 (1.5)% Medical Examiner Total Budget 643,519 635,281 715,402 715,402 704,473 (1.5)% as �s �s Fiscal Year 2018 Summary Reports 115 r Monroe County Board of County Commissioners FY 2018 Proposed Fiscal Plan by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Amended Proposed Change Fleet Management Fleet Management Personnel Expenditures 1,052,719 1,167,164 1,440,706 1,440,706 1,462,291 1.5% Operating Expenditures 1,118,480 1,059,748 1,461,416 1,459,433 1,538,210 5.3% Capital Outlay Expenditures - (1) 11,000 12,983 11,000 - % 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% Fleet Management Total Budget 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% County Total Budget 329,427,178 342,021,008 456,880,861 506,789,198 457,001,723 -% as �s �s Fiscal Year 2018 Summary Reports 116 Department Expenditure Summary Total FY18 Budget - $457,001,723 • BOCC Operating - 34.4% ■ Capital Projects, Inc Debt Svc - 16.3% ■ Sheriff - 12.9% • Tourist Development Council - 12.8% ■ Tax Collector - 1.3% Judicial, State Attorney, Public Defender- 0.8% • Property Appraiser - 1.0% ■ Clerk of the Courts - 1.1% Supervisor of Elections - 0.4% • Budgeted Transfers, Cash Bal & Resv- 19.1% C.4.a r N Cl 7 m d r Rf r C N How is the BOCC portion of the Budget Allocated? BOCC Operating - $157,217,352 7 ■ 1 - BOCC Admin - 1.2% ■ 3 - HSAB & Non -HSAB - 1.4% ■ 5 - County Administrator - 1.4% ■ 7- Veteran's Affairs -0.4% ■ 9 -Emergency Med. Air Transport - 4.2% ■ 11- Upper Keys Health Care Tax Dist. - 0.0% ■ 12 -Information Technology - 1.8% ■ 14- Social Services -2.4% ■ 16- Building Department -4.0% ■ 18 - Code Compliance - 1.1% F9II 20- Engineering Services /Roads - 2.1% ® 22 - Fleet Management - 1.9% 24- Quasi - external Services -0.1% ■ 2 - Housing Assist & Emp Fair Share - 1.2% ■ 4 - BOCC Misc - 2.2% ■ 6 - Employee Services - 20.6% ■ 8 - Airport Services - 8.7% ■ 10 - Fire & Rescue /Emergency Mgmt. - 10.1% ■ 11- Budget &Finance -0.6% ■ 13 -County Attorney -4.0% ■ 15 - Library Services - 2.6% ■ 17- Planning and Environmental Resources -3.7% ■ 19- Project Management /Facilities -9.4% ■ 21 -Solid Waste -14.1% - 23- Medical Examiner -0.4% 117 Packet Pg. 157 24251 2 3 4 5 BOCC Department Summary C.4.a 34,000,000 32,000,000 30,000,000 28,000,000 26,000,000 24,000,000 22,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2.000.000 FY 17 Adopted FY 18 Proposed % Change Explanation of Change BOCC Ad min 1,934,905 1,954,014 1.0% Increase in personnel costs ($49K); Decrease for Software and Contractual ($30K) Housing Assist & Emp Fair Share 2,079,659 1,935,958 -6.9% Decrease in Fund 153 Budget SHIP program due to timing of reimbursements HSAB & Non -HSAB 2,135,155 2,129,950 -0.2% Decrease for Middle Keys GCC ($8K); Increase for Fine Arts Council ($3K) BOCC Misc. 3,067,313 3,520,443 14.8% Increase in expected GCC Baker Act, SAMH, JIP Funding ($401K); FIRM ($50K) County Administrator 2,121,487 2,242,661 Increase Legislative and Strategic Budgets ($21.5K); FTE request Sustainability ($103K), less Green Keys Projects ($62K); 5.7% Decrease in Assistant County Administrator being allocated to departments ($72K); Rollover from Prior Year ($82K) Employee Services 29,262,077 32,368,337 10.6% Increase in Medical Claims ($1.8K), Evergreen Comp. Study ($123K), Building Security ($50K); Retiree Stipend ($925K) Veteran's Affairs 670,045 702,978 4.9% Increase in personnel costs ($32K) Airport Services 10,021,809 13,747,791 37.2% Increase in Key West Grant Match ($854K), PFC Grant Match ($2.9M) Emergency Med. Air Transport 3,348,289 6,657,993 98.8% Additional stafftor Trauma Star ($1.3M), MCSO Contract ($2M), Supplies ($44K) Fire & Rescue /Emergency Mgmt. 14,535,624 15,833,639 8.9% Increase in Risk ($170K), FTE for Emergency Mgmt. ($91K), FTE from Fleet ($125K); Rollover from prior year ($500K) Upper Keys Health Care Tax Dist. 218,381 - - 100.0% Fund closed in FY17 Budget & Finance 895,040 991,864 10.8% 1 FTE moved to Budget & Finance from Worker's Comp for Billing Coordinator Information Technology 2,402,852 2,816,305 17.2% FTE request ($102K), Upgrade Office 365 ($40K), Server Refresh ($60K), Satellite ($75K) County Attorney 5,982,644 6,291,670 FTE Assistant Request ($61K), Offset Salaries from General Fund into 304 and Risk ($212K), Reallocate FTE's and Legal Fees from 5.2% Growth Mgmt. Admin ($376K), Risk Salaries from General Fund ($67K) Social Services /Welfare Services 3,579,649 3,711,728 3.7% Increase in personnel costs and change in percentages of employee split with Grants ($132K) Library Services 3,486,199 4,075,588 16.9% Increase in personnel costs ($198K), Add electronic databases, Train Staff, replace furniture ($358K) Building Department Planning and Environmental Res. Code Compliance 4,560,499 5,881,689 1,416,346 6,239,161 5,892,739 1,796,905 Increase in personnel cost ($388K), FTE request Staff Assistant ($58K), FTE request GIS split with Planning ($44K), Eplan ($178K), 36.8% I VR Credit Module ($23K), Vehicles ($41K), Permit Applications ($30K); Enhanced Service Delivery ($896K) FTE Land Stewardship ($62K), FTE request GIS split with Building ($44K), Reallocate Growth Mgmt. Admin budget to Planning 0.2% an d County Attorney ($789K), Impact Fee Study ($54K); Enhanced Service Delivery ($330K) Increase in personnel cost ($80K), 2 FTES BOCC Approved Vacation Rental ($129K), FTE request Collections Coordinator ($78K), 26.9% Vehicles ($42K), Legal Fees ( $30K) Project Management /Facilities 13,214,682 14,795,257 Increase in personnel cost ($157K), Increase in Facilities, Sq. Ft. and Parks ($745K), Animal Shelter Shortfall ($218K), Vehicle 12.0% Replacement ($234K), Vehicle Maintenance and Risk Charges ($139K) Engineering Services /Roads 3,530,566 3,359,751 Decrease due to completion of Card Sound TOLL ($1M); Increase in projects, bridges and striping of road ($1M), TransCore -4.8% contract for Card Sound ($171K) Solid Waste 20,004,555 22,221,646 11.1% Increase in contract ($2.3M); Rollover 3 Waste Stations($532K) Fleet Management 2,913,122 3,011,501 3.4% Increase in Accounting Services ($20K), Risk ($33K), In -House Fire Costs ($22K) Medical Examiner 715,402 704,473 -1.5% Quasi - external Services 200,000 215,000 Increasing revenues and expenses for an internal service which provides postage, phone and courier services that are 7.5% reimbursed by outside agencies *Personnel costs are Merit /COLA, Retirement and Benefits 34,000,000 32,000,000 30,000,000 28,000,000 26,000,000 24,000,000 22,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2.000.000 Sa�`¢z cachQoi tJ� a + ca91 rco\o$a Lac¢ ¢ c ¢ c J1 A ac¢ pca � °cam ¢GO ¢ 2 ¢ �c. qo� tea. 2 c °a o + O a as 0 ac �o p Pa�c c`,ra¢ O�'C• Fa hoc �P S P J �O Sa�`¢z cachQoi tJ� a + ca91 rco\o$a Lac¢ ¢ c ¢ c J1 A ac¢ pca � °cam ¢GO ¢ 2 ¢ �c. qo� tea. 2 c °a o + O a as 0 ac �o ti 5¢ acZP� ¢c P cQ L o • FY17 • FY18 r N Cl 7 m d 2 r R3 C N 118 Packet Pg. 158 BOCC Operating Change C.4.a B.O.C.C. Proposed FY18: FY18 Revenue Source General Fund $14,805,096 Other Ad Valorem $16,998,221 Non Ad Valorem $30,577,387 Capital Funds $48,587,176 $110,967,880 • General Fund • Other Ad Valorem r Non Ad Valorem ■ Capital Funds 16,000,000 F- 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Expenditures by Department Administrative —11--Housing Assistance —1': HSAB and Other Non - Profit Funding —0—Miscellaneous --I—Employee Fair Share Housing X2003 Revenue Bond Quasi - External Services FY16 Budget FY17 Budget FY18 Budget F *Reserves and Budget Transfers not included in line graph Expenditures by Department Administrative Housing Assistance HSAB and Other Non - Profit Funding Miscellaneous Employee Fair Share Housing Reserves Budget Transfers 2003 Revenue Bond Quasi - External Services Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,852,944 1,934,905 1,954,014 1.0% 1,585,671 2,079,659 1,891,226 -9.1% 2,057,084 2,135,155 2,129,950 -0.2% 2,933,901 3,067,313 3,520,443 14.8% 300,000 - 44,732 0.0% 54,370,589 45,777,923 47,368,548 3.5% 31,523,916 44,449,814 39,747,985 -10.6% 5,608,100 9,890,492 14,095,982 42.5% 130,000 200,000 215,000 7.5% 100,362,205 109,535,261 110,967,880 1.3% 2% FY18 Expenditures by Department 0 %�2% 2% 3% inAdminist rat ive poi Housing Assistance 13% HSAB and Other Non - Profit Funding Miscellaneous Employee Fair Share Housing 36% 42% Reserves Budget Transfers 2003 Revenue Bond Quasi - External Services 119 FY18 Revenue Source c d E s v 2 Packet Pg. 1 59 C.4.a B.O.C.C. Budgetary Cost Summary Personnel Expenditures Operating Expenditures Interfund Transfers Total 120,000,000 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 851,064 902,806 952,249 5.5% 74,645,099 73,811,625 80,501,417 9.1% 24,866,042 37,220,830 29,514,214 -20.7% 100,362,205 111,935,261 110,967,880 -0.9% Budgetary Cost Summary FY16 Budget FY17 Budget FY18 Budget Personnel Expenditures ■ Operating Expenditures ■ Interfund Transfers c d E s 120 Packet Pg. 1 60 Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change FTE History 10.68 10.68 11.00 0.32 Increase in FTE due to closing Fund 144 and reallocating to FY18 Change BOCC (.14) Increase in FTE due to Executive Assistant no longer acting as Affordable Housing Coordinator (.18) c d E s 120 Packet Pg. 1 60 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Organizational Chart Total Full -Time Equivalents (FTE) = 11.00 BOCC Administrative Total Full -Time Equivalents (FTE) = 11.00 as �s �s F_ Fiscal Year 2018 B.O.C.C. 121 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Mission Statement To provide outstanding public service responsive to the needs of our citizens, our unique community, and our environment. Strategic Goals I. Provide excellent governance. II. Practice environmental stewardship. III. Promote community safety, health and well- being. Appropriations by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change 2003 Revenue Bond 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% BOCC Administrative 1,563,851 1,634,260 1,934,905 1,934,905 1,954,014 1.0% BOCC Miscellaneous 2,444,293 2,395,198 3,067,313 3,233,525 3,520,443 14.8% Budgeted Transfers 27,827,514 28,066,543 44,449,814 47,300,468 39,747,985 (10.6 %) Emp Fair Shr Hsing - - - - 44,732 - % Housing Assistance 584,749 664,349 2,079,659 2,608,517 1,891,226 (9.1 %) Human Service Advisory Board Funding 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 - % Office of Management & Budget 22,720 4,125 - - - - % Other Non - profit Funding (Not HSAB) 110,245 160,085 135,155 135,155 129,950 (3.9 %) Quasi - external Services 173,756 228,168 200,000 200,000 215,000 7.5% Reserves - - 45,777,923 39,214,954 47,368,548 3.5% Total Budget 46,629,276 57,850,096 109,535,261 107,890,178 110,967,880 1.3% Fiscal Year 2018 B.O.C. C. as �s �s 122 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Fiscal Year 2018 B. 0. C. C. 123 r FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 5,220,979 5,646,413 13,738,464 13,592,873 14,567,364 6.0% Affordable Housing Programs - - 312,915 312,915 313,000 - % Fine & Forfeiture Fund 708,308 788,025 7,008,879 6,963,791 7,401,258 5.6% Road And Bridge Fund 520,047 709,983 5,583,693 5,583,693 5,221,351 (6.5 %) TDC District Two Penny 58,182 58,182 58,182 58,182 58,182 - % TDC Admin & Promo 2 Cent 39,610 39,610 39,610 39,610 39,610 - % TDC District 1 Third Cent 59,799 59,799 59,799 59,799 59,799 - % TDC District 2 Third Cent 23,290 23,290 23,290 23,290 23,290 - % TDC District 3 Third Cent 16,356 16,356 16,356 16,356 16,356 - % TDC District 4 Third Cent 12,023 12,023 12,023 12,023 12,023 - % TDC District 5 Third Cent 37,424 37,424 37,424 37,424 37,424 - Governmental Fund Type Grants 157,776 104,945 - 528,858 - - % Impact Fees Fund - Roadway 1,053,021 73,983 77,483 77,483 - (100.0 %) Employee Fair Share Housing - 571,364 51,572 51,572 44,732 (13.3 %) Fire & Ambulance District 1 L &M Key 908,519 908,519 3,408,059 3,408,059 3,033,826 (11.0 %) Upper Keys Healthcare Taxing District 18,641 18,641 84,783 - - (100.0 %) Unincorporated Svc Dist Parks & Rec 162,768 162,768 454,717 454,717 353,789 (22.2 %) Mstd - Ping /bldg /code /fire Mar 1,578,892 1,560,680 3,675,131 3,618,131 3,487,155 (5.1 %) Municipal Policing 11,514 11,514 830,145 830,145 1,154,831 39.1% Duck Key Security District 64,891 66,818 360,966 360,966 360,000 (0.3 %) Local Housing Assistance Trust Fund 449,694 602,628 1,809,659 1,809,659 1,611,226 (11.0 %) Boating Improvement Fund (BIF) 39,493 94,654 522,940 578,001 576,354 10.2% Misc Special Revenue Fund 252,814 28,668 913,558 508,000 745,080 (18.4 %) 0 Environmental Restoration Fund 24,601 24,862 172,521 202,521 167,495 (2.9 %) Law Enforcement Trust (600) - - 105,561 105,561 101,633 (3.7 %) Court Facilities Fees Trust (602) - - 131,803 131,803 78,485 (40.5 %) Clerk's Drug Abuse Trust (603) 55,685 57,932 132,268 132,268 119,000 (10.0 %) cc Marathon Municipal Service Taxing Unit - - 140 140 181 29.3% Bay Point Wastewater Municipal Service - - 6,265 6,265 5,484 (12.5 %) um Taxing Unit Big Coppitt Wastewater Municipal Service - - 70 70 60 (14.3 %) Taxing Unit 0 Key Largo Wastewater Municipal Service - - 782 782 900 15.1% Taxing Unit Stock Island Wastewater MSTU - - 152,850 152,850 155,936 2.0% � Conch Key Municipal Service Taxing Unit - - - - 78 - % Long Key, Layton Municipal Service Taxing - - 49,216 49,216 47,436 (3.6 %) Unit Duck Key Municipal Service Taxing Unit - - 13,916 13,916 13,800 (0.8 %) E' Building Fund - 509,033 1,295,786 1,025,832 987,962 (23.8 %) Debt Service Fund 12,155,144 22,778,260 11,890,492 13,262,654 16,095,982 35.4% One Cent Infra - structure Sales Tax 5,107,409 16,428,714 16,260,644 16,442,817 15,907,821 (2.2 %) Infr Sls Srbc Rev Bds 2007 - - 57,767 57,767 - (100.0 %) Big Coppitt Waste Water Project - 2,000,000 - - - - % Duck Key Waste Water Project - 2,500,000 343,363 343,363 127,324 (62.9 %) Cudjoe Regional WW Project - - 21,199,423 21,199,423 20,146,935 (5.0 %) Series 2014 Revenue Bonds 16,000,000 - 2,262,573 211,956 3,999,160 76.8% Card Sound Bridge 149,693 514,503 1,633,178 1,633,178 1,749,243 7.1% Marathon Airport 50,153 50,153 385,779 267,685 455,715 18.1% Key West Intl Airport 331,280 331,280 1,389,697 956,333 629,383 (54.7 %) PFC & Oper Restrictions 518,560 216,361 639,750 534,750 595,000 (7.0 %) MSD Solid Waste Management 263,190 263,190 4,105,960 4,105,960 3,138,779 (23.6 %) Worker's Compensation 61,030 61,030 474,097 474,097 502,398 6.0% Group Insurance Fund 117,760 117,760 4,928,802 4,830,515 3,688,992 (25.2 %) Risk Management Fund 32,970 32,970 1,601,292 1,601,292 1,780,310 11.2% Fleet Management Fund 367,760 367,760 1,205,049 1,205,049 1,339,475 11.2% FIRE & EMS LOSAP TRUST FUND - - 16,569 16,569 16,263 (1.8 %) Fiscal Year 2018 B. 0. C. C. 123 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Total Revenue 46,629,276 57,850,096 109,535,261 107,890,178 110,967,880 1.3% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance BOCC Administrative 10.86 10.68 10.68 11.00 0.32 Total Full -Time FTE 10.86 10.68 10.68 11.00 0.32 Total FTE 10.86 10.68 10.68 11.00 0.32 as �s �s Fiscal Year 2018 B.O.C. C. 124 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. BOCC Administrative Mission Statement Serve as the chief legislative and policy- making body for Monroe County, Florida. The five - member body enacts legislation and sets policy to improve the County and the welfare of its residents. The BOCC is State constitutional established under Article VIII, Section 1(e). Services Provided - Review and pass the County budget and levy taxes. The budget is approved every year in September. -Make appropriations for the operation of the County as identified in the budget. - Authorize bonds for capital improvement projects. - Manage County properties through the County Administrator. - Confirm division and department heads appointed by the County Administrator and appoint members to special boards and committees. - Establish policies which, through the County Administrator, filters down to department heads and others who execute them. - Present ordinances to the public for hearings and then vote whether or not to adopt them for inclusion in the County Code. The Board meets on the third Wednesday and (if needed) Thursday of every month at 9:00am at one of the following three locations: Murray E. Nelson Government Center in Key Largo, Marathon Government Center in Marathon, and Harvey Government Center in Key West. Monroe County Website address: www.monroecounty - fl.gov Major Variances Increase in personnel expenditures can be attributed ti the merit /cola, retirement rate and health insurance. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Revenue 1,563,851 1,634,260 1,934,905 1,934,905 1,954,014 1.0% Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 815,735 844,210 902,806 902,806 952,249 5.5% Operating Expenditures 746,183 790,050 1,032,099 1,032,099 1,001,765 (2.9 %) Capital Outlay Expenditures 1,933 - - - - - % Total Budget 1,563,851 1,634,260 1,934,905 1,934,905 1,954,014 1.0% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,563,851 1,634,260 1,934,905 1,934,905 1,954,014 1.0% Total Revenue 1,563,851 1,634,260 1,934,905 1,934,905 1,954,014 1.0% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Administrative Support 5.86 5.68 5.68 6.00 0.32 Officials & Administrators 5.00 5.00 5.00 5.00 - Total Full -Time FTE 10.86 10.68 10.68 11.00 0.32 Total FTE 10.86 10.68 10.68 11.00 0.32 Fiscal Year 2018 B.O.C. C. as �s �s 125 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Housing Assistance Services Provided These programs are under the Key West Housing Authority operating as the Monroe County Housing Authority. Major Variances These programs include SHIP and CDBG grant funding. The CDBG grants include Disaster Recovery, Small Cities and DREF programs. Advisory Board • Housing Financial Authority Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 584,749 664,349 1,679,659 2,208,517 1,666,226 (0.8 %) Interfund Transfers - - 400,000 400,000 225,000 (43.8 %) Total Budget 584,749 664,349 2,079,659 2,608,517 1,891,226 (9.1 %) Fiscal Year 2018 B.O.C. C. as �s �s 126 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Affordable Housing Programs - - 290,000 290,000 290,000 - % Governmental Fund Type Grants 135,056 61,721 - 528,858 - - % Local Housing Assistance Trust Fund 449,694 602,628 1,789,659 1,789,659 1,601,226 (10.5 %) Total Revenue 584,749 664,349 2,079,659 2,608,517 1,891,226 (9.1 %) Fiscal Year 2018 B.O.C. C. as �s �s 126 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Other Non - profit Funding (Not HSAB) Mission Statement To provide support to essential non - profit service providers. Services Provided All non - profit programs are funded with Ad Valorem Property Tax Revenue. The following Agencies receive additional funding from Monroe County through other programs: *Council of the Arts- $72,500 from TDC plus $72,765 from B.O.C.0 Non -HSAB funding, for a total of $145,265 in County funding. In addition, the Board provides free office space to the Arts Council in the Gato building. *Guidance Care Center- B.O.C.C. Direct funding $38,685 (Grant Match) Major Variances This budget includes the following funding: •AARP Big Pine $4,500 •AARP Lower Keys $4,500 •AARP Middle Keys $4,500 •AARP Upper Keys $4,500 *Council of the Arts $72,765 *Guidance Care Center Transportation Disadv. Comm. Program $38,685 *Older American Volunteer Program $500 Total $129,950 Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 110,245 160,085 135,155 135,155 129,950 (3.9 %) Total Budget 110,245 160,085 135,155 135,155 129,950 (3.9 %) FY 2015 Revenue Sources Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change General Fund 110,245 120,985 135,155 135,155 129,950 (3.9 %) Governmental Fund Type Grants - 39,100 - - - - % Total Revenue 110,245 160,085 135,155 135,155 129,950 (3.9 %) Fiscal Year 2018 B.O.C. C. as �s �s F_ 127 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Human Service Advisory Board Funding Mission Statement The mission of the Human Service Advisory Board (H.S.A.B.) is to annually make funding recommendations to the BOCC for county -wide human services from eligible non - profit organizations. The H.S.A.B. Boards accepts and reviews numerous applications from Monroe County non - profit human service organizations and provides recommendations to the BOCC. Services Provided The services provided from the H.S.A.B include medical and health services, child care and mentoring, food, clothing, literacy training and services for the elderly and disabled. Maior Variances All non - profit programs are funded with Ad Valorem Property Tax Revenue. FY17 reflected a slight increase in the level of funding for community -based organizations from $1,927,860 to $2,000,000. For FY18 the same level of funding is projected. The Human Service Advisory Board will be meeting the end of June to make funding recommendations to the Board of County Commissioners. Thirty non - profit organizations submitted applications for the FY18 funding process. �s All non - profit programs are funded with Ad Valorem Property Tax Revenue. This budget includes the following funding: • AHEC $68,000 • AIDS Help $60,000 • Anchors Aweigh $20,000 • Autism Society $30,000 • Boys and Girls Club $110,000 • Burton Memorial UMC $12,000 • Domestic Abuse Shelter $60,000 • Florida Keys Children's Shelter $189,000 • Florida Keys Healthy Start Coalition $40,000 • Florida Keys Outreach Coalition $90,000 • Good Health Clinic $96,000 • Grace Jones Community Center $55,000 • The Heron (GCC) $47,000 • Hospice of the FL Keys $190,000 •Independence Cay $30,000 • Keys Area Interdenominational Resources $30,000 • Keys to be the Change $55,000 • Kids Come First in the Florida Keys $33,000 • Literacy Volunteers $40,000 • Marathon Rec Center $40,000 • Monroe Assoc for Retarded Citizens (MARC) $190,000 • Samuel's House $100,000 • Star of the Sea Foundation $100,000 • Voices For Florida Keys Children $15,000 • Wesley House $160,000 • Womankind $140,000 Total $ 2,000,000 Advisory Board Human Service Advisory Board The 5 members of the HSAB are each appointed by a County Commissioner. Fiscal Year 2018 B.O.C.C. 128 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Human Service Advisory Board Funding FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% Total Budget 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% Total Revenue 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% Fiscal Year 2018 B.O.C. C. as �s F- 129 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. BOCC Miscellaneous Services Provided To account for State mandated and miscellaneous programs. Major Variances This budget includes the following funding: From the General Fund (001)- Ad Valorem funds > Promotional Advertising $5,000 (Conch certificates and other awards) > Value Adjustment Board $35,000 • Hurricane $100,000 • FIRM $50,000 • Lower Keys Medical Center -Baker Act $83,334 (State Mandate 394.76 F.S.) • Guidance Care Center -Baker Act Transportation $160,000 (State Mandate 394.76 F.S.) • Employee Suggestion Plan $10,000 • Guidance Care Center - Substance Abuse Mental Health $972,000 (State Mandate F.S. 394.76) • Historic FL Keys Foundation $32,450 • Lobbyist $151,432 • Guidance Care Center- Jail Incarceration Program (JIP) $237,227 (Grant match) From General Fund (001) + Fine & Forfeiture Fund (101) > Tax Increment Payments $1,000,000 (Budgeted in Fund 001 $300,000 & Fund 101 $700,000) From Fine & Forfeiture Fund (101)- Ad Valorem funds > Juvenile Detention Cost Share $276,000 (State mandate, Section 985.686, F.S.) From Duck Key Security District Fund (152) - Special Revenue Fund > Duck Key Security Special District $255,000 (Governed by the Duck Key Security Advisory Board) From Miscellaneous Special Revenue Fund (158) >FL Keys Council of Handicapped $3,000 > Ord 021 -2002 Traffic Education Fund $50,000 From Drug Abuse Fund (164) - Special Revenue Fund > Drug Abuse Trust $100,000 Total $3,470,443 Governmental Fund Type Grants will be rolled over into the FY2018 budget when the prior year expenditures are reconciled. Advisory Board Objective /Performance Measures FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures - 697 - - - - % Operating Expenditures 2,444,293 2,394,502 3,067,313 3,233,525 3,520,443 14.8% Total Budget 2,444,293 2,395,198 3,067,313 3,233,525 3,520,443 14.8% Fiscal Year 2018 B.O.C.0 as �s �s 130 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan as �s �s Fiscal Year 2018 B. 0. C. C. 131 r B.O.C.C. BOCC Miscellaneous FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,378,340 1,472,465 1,685,500 1,715,500 2,136,443 26.8% Fine & Forfeiture Fund 692,562 771,358 973,000 973,000 976,000 0.3% Duck Key Security District 64,891 66,818 255,813 255,813 255,000 (0.3 %) Misc Special Revenue Fund 252,814 28,668 53,000 189,212 53,000 - % Clerk's Drug Abuse Trust (603) 55,685 55,889 100,000 100,000 100,000 - % Total Revenue 2,444,293 2,395,198 3,067,313 3,233,525 3,520,443 14.8% as �s �s Fiscal Year 2018 B. 0. C. C. 131 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Emp Fair Shr Hsing Services Provided To account for capital expenditures associated with the provisions of affordable and employee housing as defined by Monroe County's Land Development Code, sections 126 -13 and 130 -161. Major Variances Annual budgets are set up with the availabilty of funds. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures - - - - 44,732 - % Total Budget - - - - 44,732 -% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Employee Fair Share Housing - - - - 44,732 - % Total Revenue - - - - 44,732 -% Fiscal Year 2018 B.O.C. C. as �s �s F- 132 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Reserves Services Provided Each fund is set up with a Reserves budget, generally with a contingency and cash balance line items. Contingency items can be budgeted up to 10% of the total operating fund budget and can be used for unexpected expenditures. The BOCC must approve resolutions to transfer funds from contingency. Cash Balance is appropriated by using 3 months of total operating budgets. This is in accordance with the BOCC Financial Policy. Committed Reserves in the General Fund include $10M for natural and /or man -made disasters as Advisory Board FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures - - 45,777,923 39,214,954 47,368,548 3.5% Total Budget - - 45,777,923 39,214,954 47,368,548 3.5% Fiscal Year 2018 B.O.C. C. 133 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Reserves FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund - - 7,427,404 7,251,813 7,776,457 4.7% Affordable Housing Programs - - 22,915 22,915 23,000 0.4% Fine & Forfeiture Fund - - 6,019,212 5,974,124 6,408,591 6.5% Road And Bridge Fund - - 1,151,854 1,151,854 1,301,304 13.0% Fire &Ambulance District 1 L &M Key - - 2,499,540 2,499,540 2,125,307 (15.0 %) Upper Keys Healthcare Taxing District - - 66,142 - - (100.0 %) Unincorporated Svc Dist Parks & Rec - - 291,949 291,949 191,021 (34.6 %) Mstd - Ping /bldg /code /fire Mar - - 2,127,189 2,070,189 1,939,213 (8.8 %) Municipal Policing - - 818,631 818,631 1,143,317 39.7% Duck Key Security District - - 105,153 105,153 105,000 (0.1 %) Local Housing Assistance Trust Fund - - 20,000 20,000 10,000 (50.0 %) 0 Boating Improvement Fund (BIF) - - 522,940 456,426 576,354 10.2% Misc Special Revenue Fund - - 860,558 301,069 692,080 (19.6 %) Environmental Restoration Fund - - 172,521 172,521 167,495 (2.9 %) Law Enforcement Trust (600) - - 105,561 105,561 101,633 (3.7 %) Court Facilities Fees Trust (602) - - 131,803 131,803 78,485 (40.5 %) Clerk's Drug Abuse Trust (603) - - 32,268 32,268 19,000 (41.1 %) Marathon Municipal Service Taxing Unit - - 140 140 181 29.3% Bay Point Wastewater Municipal Service - - 6,265 6,265 5,484 (12.5 %) Taxing Unit Z Big Coppitt Wastewater Municipal Service - - 70 70 60 (14.3 %) Taxing Unit Key Largo Wastewater Municipal Service - - 782 782 900 15.1% Taxing Unit r- Stock Island Wastewater MSTU - - 152,850 152,850 155,936 2.0% I T Conch Key Municipal Service Taxing Unit - - - - 78 - Long Key, Layton Municipal Service Taxing - - 49,216 49,216 47,436 (3.6 %) >- Unit um Duck Key Municipal Service Taxing Unit - - 13,916 13,916 13,800 (0.8 %) 1 Building Fund - - 786,753 516,799 478,929 (39.1 %) Debt Service Fund - - 2,000,000 2,000,000 2,000,000 - % U One Cent Infra - structure Sales Tax - - 3,773,724 1,255,897 2,462,346 (34.8 %) Infr Sls Srbc Rev Bds 2007 - - 57,767 57,767 - (100.0 %) Duck Key Waste Water Project - - 343,363 343,363 127,324 (62.9 %) 0 Cudjoe Regional WW Project - - 199,423 199,423 4,146,935 1,979.5% Series 2014 Revenue Bonds - - 2,262,573 211,956 3,999,160 76.8% Card Sound Bridge - - 527,589 527,589 644,550 22.2% as Marathon Airport - - 335,626 217,532 405,562 20.8% E Key West Intl Airport - - 1,058,417 625,053 298,103 (71.8 %) PFC & Oper Restrictions - - 344,750 239,750 300,000 (13.0 %) MSD Solid Waste Management - - 3,842,770 3,842,770 2,875,589 (25.2 %) Worker's Compensation - - 413,067 413,067 441,368 6.9% Group Insurance Fund - - 4,811,042 4,712,755 3,571,232 (25.8 %) Risk Management Fund - - 1,568,322 1,568,322 1,747,340 11.4% Fleet Management Fund - - 837,289 837,289 971,715 16.1% FIRE & EMS LOSAP TRUST FUND - - 16,569 16,569 16,263 (1.8 %) Total Revenue - - 45,777,923 39,214,954 47,368,548 3.5% Fiscal Year 2018 B. 0. C. C. 134 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Budgeted Transfers Services Provided To account for interfund transfers such as Workers Comp, Group Insurance, Risk Management, Fleet Management (vehicle maintenance), Cost Allocation and Debt Service charges along with grant matches. Major Variances Budget changes are from Governmental Grant Fund rollovers and unanticipated Grant revenues. Rollovers are not part of the budget adoption process. By resolutions, Grants are budgeted in October. Later in the fiscal year when Grants are reconciled by Finance, resolutions will be approved to amend the October rollover amounts to an exact amount. OMB calls this action, a true -up process. The variance between FY17 adopted and FY18 proposed budgets is approximately $7M. Fund 312 Cudjoe Regional Wastewater project partially paid back the debt service loaned from the Series 2014 Revenue Bond ($5M). Road & Bridge fund has been reduced for FY17 grant match. 304 One Cent Infrastructure sales tax has been reduced due to debt service for final 2007 Revenue Bond Payment. Advisory Board �s �s Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 20,968,379 8,803,776 7,528,984 10,010,343 10,458,771 38.9% Interfund Transfers 6,859,135 19,262,767 36,920,830 37,290,125 29,289,214 (20.7 %) Total Budget 27,827,514 28,066,543 44,449,814 47,300,468 39,747,985 (10.6 % Fiscal Year 2018 B.O.C. C. 135 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Budgeted Transfers Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change General Fund 247,783 271,427 355,500 355,500 355,500 - % Fine & Forfeiture Fund 15,746 16,667 16,667 16,667 16,667 - % Road And Bridge Fund 520,047 709,983 4,431,839 4,431,839 3,920,047 (11.5 %) TDC District Two Penny 58,182 58,182 58,182 58,182 58,182 - % TDC Admin & Promo 2 Cent 39,610 39,610 39,610 39,610 39,610 - % TDC District 1 Third Cent 59,799 59,799 59,799 59,799 59,799 - % TDC District 2 Third Cent 23,290 23,290 23,290 23,290 23,290 - % TDC District 3 Third Cent 16,356 16,356 16,356 16,356 16,356 - % TDC District 4 Third Cent 12,023 12,023 12,023 12,023 12,023 - % TDC District 5 Third Cent 37,424 37,424 37,424 37,424 37,424 - % Impact Fees Fund - Roadway 1,053,021 73,983 77,483 77,483 - (100.0 %) Employee Fair Share Housing - 571,364 51,572 51,572 - (100.0 %) Fire & Ambulance District 1 L &M Key 908,519 908,519 908,519 908,519 908,519 - % Upper Keys Healthcare Taxing District 18,641 18,641 18,641 - - (100.0 %) Unincorporated Svc Dist Parks & Rec 162,768 162,768 162,768 162,768 162,768 - % Mstd - Ping /bldg /code /fire Mar 1,578,892 1,560,680 1,547,942 1,547,942 1,547,942 - % Municipal Policing 11,514 11,514 11,514 11,514 11,514 - % Boating Improvement Fund (BIF) 39,493 94,654 - 121,576 - - % Misc Special Revenue Fund - - - 17,719 - - % Environmental Restoration Fund 24,601 24,862 - 30,000 - - % Clerk's Drug Abuse Trust (603) - 2,043 - - - - % Building Fund - 509,033 509,033 509,033 509,033 - % One Cent Infra - structure Sales Tax 5,107,409 16,428,714 12,486,920 15,186,920 13,445,475 7.7% Big Coppitt Waste Water Project - 2,000,000 - - - - % Duck Key Waste Water Project - 2,500,000 - - - - % Cudjoe Regional WW Project - - 21,000,000 21,000,000 16,000,000 (23.8 %) Series 2014 Revenue Bonds 16,000,000 - - - - - % Card Sound Bridge 149,693 514,503 1,105,589 1,105,589 1,104,693 (0.1 %) Marathon Airport 50,153 50,153 50,153 50,153 50,153 - % Key West Intl Airport 331,280 331,280 331,280 331,280 331,280 - % PFC & Oper Restrictions 518,560 216,361 295,000 295,000 295,000 - % MSD Solid Waste Management 263,190 263,190 263,190 263,190 263,190 - % Worker's Compensation 61,030 61,030 61,030 61,030 61,030 - % Group Insurance Fund 117,760 117,760 117,760 117,760 117,760 - % Risk Management Fund 32,970 32,970 32,970 32,970 32,970 - % Fleet Management Fund 367,760 367,760 367,760 367,760 367,760 - % Total Revenue 27,827,514 28,066,543 44,449,814 47,300,468 39,747,985 (10.6 %) Fiscal Year 2018 B.O.C. C. as �s �s 136 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. 2003 Revenue Bond Services Provided Debt Service for 2003 Revenue Bond (Fund 307), 2007 Revenue Bond (Fund 308 Capital Improvement Projects), 2014 Revenue Bond (Fund 314 Capital Improvement projects) and Clean Water State Revolving Fund (SRF) Loans for Fund 310 Big Coppitt Wastewater Project and Fund 312 Cudjoe Regional Wastewater project. See the Debt Service section for details. Major Variances The debt service for the 2003 Revenue Bond was refinanced into the 2014 Revenue Bond. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Total Budget 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Debt Service Fund 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Total Revenue 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Fiscal Year 2018 B.O.C. C. as �s �s 137 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan B.O.C.C. Quasi - external Services Services Provided General Fund expenditures (postage, phone, and courier services) that are reimbursed by outside agencies Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s �s F_ FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 173,756 228,168 200,000 200,000 215,000 7.5% Total Budget 173,756 228,168 200,000 200,000 215,000 7.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 173,756 228,168 200,000 200,000 215,000 7.5% Total Revenue 173,756 228,168 200,000 200,000 215,000 7.5% Fiscal Year 2018 B.O.C. C. 138 C.4.a Airport Services Proposed FY18: FY18 Revenue Source General Fund $0 Other Ad Valorem $0 Non Ad Valorem $13,747,791 Capital Funds $0 $13,747,791 FY18 Revenue Source ■General Fund 0% • Other Ad Valorem 0% • Non Ad Valorem 100% ■ Capital Funds 0% Expenditures by Department 9,000,000 8,000,000 7,000,000 Key West Airport 6,000,000 5,000,000 4,000,000 Marathon Airport 3,000,000 2,000,000 1,000,000 --*--PFC FY16 Budget FY17 Budget FY18 Budget Expenditures by Department Key West Airport Marathon Airport PFC Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 7,381,569 7,382,969 8,432,693 14.2% 1,701,652 1,862,829 1,761,328 -5.4% 600,000 600,000 3,553,770 492.3% 9,683, 221 9,845, 798 13, 747,791 39.6% FY18 Expenditures by Department ■ Key West Airport ■ Marathon Airport ■ PFC 139 Packet Pg. 179 C.4.a Airport Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 1,784,338 1,825,273 1,916,670 5.0% 4,918,758 5,130,100 5,178,351 0.9% 2,980,125 2,890,425 6,652,770 130.2% 9,683, 221 9,845, 798 13, 747,791 1.7% Budgetary Cost Summary 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Personnel Expenditures ■ Operating Expenditures Capital Outlay Expenditures 140 Packet Pg. 180 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Airport Services Airport Services Organizational Chart Total Full -Time Equivalents (FTE) = 19.75 Key West Airport Total Full -Time Equivalents (FTE) = 15.80 Fiscal Year 2018 Airport Services 141 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Airport Services Business Center Vision Operate the airport in a safe, efficient and profitable manner. Mission Statement Provide and maintain a facility for air travel and associated /complimentary businesses and services. Strategic Goals Increasing passenger traffic Increasing destinations we serve Adding competitive fares Decreasing cost per enplaned passenger to the airlines Operating a world class terminal complex Operating as a "good neighbor" with the City of Key West and surrounding communities Operating a financially self- sustaining facility FY 2015 Appropriations by Department Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Key West Airport 8,183,154 9,546,593 7,551,498 14,353,575 8,432,693 11.7% Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 %) PFC 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% Total Budget 13,804,005 12,012,324 10,021,809 35,734,227 13,747,791 37.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 %) Key West Intl Airport 8,183,154 9,285,240 7,551,498 14,353,575 8,432,693 11.7% PFC & Oper Restrictions 4,216,177 873,419 600,000 13,607,041 3,553,770 492.3% Total Revenue 13,804,005 12,012,324 10,021,809 35,734,227 13,747,791 37.2% Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 FY 2018 Proposed Variance Key West Airport 15.35 14.80 15.80 15.80 - Marathon Airport 4.40 4.95 3.95 3.95 - Total Full -Time FTE 19.75 19.75 19.75 19.75 - Total FTE 19.75 19.75 19.75 19.75 - Fiscal Year 2018 Airport Services as �s �s 142 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Airport Services Key West Airport Mission Statement Provide and maintain a world class facility for leisure and business travelers. Services Provided Provide a world class commercial and general aviation airport facility serving Key West and the lower Florida keys Major Variances Personnel expenditures are 4.7% over FY17, but include proposed 4% cola /merit, increased group insurance, retirement and workers comp charges. No increase in operating expenditures. Less capital equipment proposed, but increase in Capital Outlay due to grant match rollovers and upcoming grant match requirements, such as the on -going $10 million dollar Apron Reconstruction Project ($9 million funded by FAA, $500k from FDOT and $500k from PFC #15), and the > upcoming $10 million dollar Runway Rehab.and Lighting project (future FAA and FDOT grants). Advisory Board • KWIA Ad Hoc Committee on Noise F_ Total Budget 8,183,154 9,546,593 7,551,498 14,353,575 8,432,693 11.7% FY 2015 Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,121,055 1,320,666 1,458,226 1,478,226 Z 4.8% Operating Expenditures 7,061,422 8,010,757 co 8,650,941 4,595,863 FY 2016 FY 2017 FY 2017 FY 2018 q$ Objective /Performance Measures Frequency Actual Target YTD Target 54.3% Decrease Cost Per Enplaned Passenger Cost Per Enplaned Passenger Annually 9.31 9.00 Increase Destinations Served co Destinations Served Annually 9.00 10.00 ?_ Increase Passenger Traffic um Passenger Enplanements Annually 365,000.00 375,000.00 Total Budget 8,183,154 9,546,593 7,551,498 14,353,575 8,432,693 11.7% FY 2015 Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,121,055 1,320,666 1,458,226 1,478,226 1,527,830 4.8% Operating Expenditures 7,061,422 8,010,757 4,597,040 8,650,941 4,595,863 - % Capital Outlay Expenditures 677 215,170 1,496,232 4,224,408 2,309,000 54.3% Total Budget 8,183,154 9,546,593 7,551,498 14,353,575 8,432,693 11.7% FY 2015 Revenue Sources Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Key West Intl Airport 8,183,154 9,285,240 7,551,498 14,353,575 8,432,693 11.7% PFC & Oper Restrictions - 261,353 - - - - % Total Revenue 8,183,154 9,546,593 7,551,498 14,353,575 8,432,693 11.7% Fiscal Year 2018 Airport Services 143 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Airport Services Key West Airport Fiscal Year 2018 Airport Services 144 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 2.00 1.00 2.00 8.00 6.00 Officials & Administrators 3.35 2.80 2.80 1.80 (1.00) Paraprofessionals 1.00 1.00 - - - Skilled Craft Workers 4.00 3.00 4.00 4.00 - Technicians 1.00 1.00 - - - Professionals 4.00 6.00 7.00 2.00 (5.00) Total Full -Time FTE 15.35 14.80 15.80 15.80 - Total FTE 15.35 14.80 15.80 15.80 - aa �s �s Fiscal Year 2018 Airport Services 144 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Airport Services Marathon Airport Mission Statement Provide and maintain a world class facility for leisure and business air travelers. Services Provided 1. Part 139 Certificate Airport 2. Runway 07 -25: HSO08X100 3. Aircraft Charter Services Available 4. Contract Fixed Base Operations (FBO) w/ fuel 100 gasoline (low lead) & Jet A 5. Contract T- Hangars & Leased Shade Hangars 6. Contract Rental Cars & Trucks 7. Airport user fee Customs & Border Protection facility. Major Variances Overall budget down 5.8% from FY17. Decrease in operating costs for Year 2 Customs budget, which is a revolving fund to be reimbursed by the Marathon Jet Center. Decrease in Capital Outlay due to capital purchases in FY17 using FDOT grant and less grant match required for upcoming year. Advisory Board • Florida Keys Marathon Airport Master Plan Advisory Committee • Marathon Airport Ad Hoc Committee FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 %) Total Revenue 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 % Fiscal Year 2018 Airport Services as �s �s F- 145 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Increase Revenue Leases Actual Adopted Amended Active Revenue Leases Annually 36.00 35.00 Track Fuel Gallon Flowage 374,095 368,445 388,840 Fuel Gallon Flowage Annually 854,928.00 872,950.00 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 %) Total Revenue 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 % Fiscal Year 2018 Airport Services as �s �s F- 145 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 391,558 353,325 374,095 368,445 388,840 3.9% Operating Expenditures 1,013,116 1,511,680 620,791 2,386,912 582,488 (6.2 %) Capital Outlay Expenditures - (11,341) 875,425 5,018,254 790,000 (9.8 %) Total Budget 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 %) Total Revenue 1,404,674 1,853,664 1,870,311 7,773,612 1,761,328 (5.8 % Fiscal Year 2018 Airport Services as �s �s F- 145 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Airport Services Marathon Airport as �s �s Fiscal Year 2018 Airport Services 146 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.00 1.00 - - - Officials & Administrators 1.40 0.95 0.95 0.95 - Service - Maintenance 1.00 1.00 1.00 1.00 - Skilled Craft Workers 1.00 1.00 - - - Professionals - 1.00 2.00 2.00 - Total Full -Time FTE 4.40 4.95 3.95 3.95 - Total FTE 4.40 4.95 3.95 3.95 - as �s �s Fiscal Year 2018 Airport Services 146 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Airport Services PFC Services Provided The Passenger Facility Charge (PFC) Program allows the collection of PFC fees for every boarded passenger at commercial airports controlled by public agencies. Airports use these fees to fund FAA - approved projects /grants that enhance safety, security, or capacity; reduce noise; or increase air carrier competition. Some of our Grant projects have included Runway Safety, Noise Improvement, Drainage Rehab and Underground Utilities Master Plan. Major Variances Budgets are reflected on the availability of funding. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures - 579,694 - 596,310 - - % Capital Outlay Expenditures 4,216,177 32,373 600,000 13,010,731 3,553,770 492.3% Total Budget 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change PFC & Oper Restrictions 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% Total Revenue 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% as 0 �s �s Fiscal Year 2018 Airport Services 147 1 C.4.a Building Proposed FY18: FY18 Revenue Source Adopted General Fund $0 Other Ad Valorem $0 Non Ad Valorem $6,239,161 Capital Funds $0 $6,239,161 FY18 Revenue Source ■General Fund 0% ■ Other Ad Valorem 0% M Non Ad Valorem 100% ■ Capital Funds 0% Expenditures by Department 7,000,000 6,000,000 5,000,000 Building Department 4,000,000 3,000,000 2,000,000 --O—Planning/Building Refunds 1,000,000 FY16 Budget FY17 Budget FY18 Budget Expenditures by Department Building Department Planning/Building Refunds Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change FY18 Expenditures by Department 0% Building Department ■ Planning/Building Refunds 4,013,670 4,530,499 6,209,161 37.1% 30,000 30,000 30,000 0.0% 4,043,670 4,560,499 6,239,161 36.8% 148 Packet Pg. 188 C.4.a Building Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 1 Personnel Expenditures ■ Operating Expenditures Capital Outlay Expenditures Adopted Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 30.33 35.33 46.43 11.10 FY16 Change Removed 4 positions FY17 Change Building Official BOCC Approved 11/17/15 (2) Customer Service Reps BOCC Approved 3/23/16 Building Inspector BOCC Approved 3/23/16 Building Inspector correction from previous years budget Inadvertently deleted from FY16 FY18 Change Reallocate Assistant County Administrator and Executive Assistant between departments 1 FTE Request for Staff Assistant 1 FTE Request for GIS Administrator split 50/50 with Planning Record Coordinator moved from Growth Management Admin /Planning to Building 8 FTE's for Enhanced Service Delivery Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 2,456,029 3,129,406 4,395,422 40.5% 1,383,098 1,283,093 1,469, 739 14.5% 204,543 118,000 344,000 191.5% 4,043,670 4,530,499 6,209,161 37.1% Budgetary Cost Summary 149 Packet Pg. 189 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Building Department Building Department Organizational Chart Total Full -Time Equivalents (FTE) = 46.43 Building Department Total Full -Time Equivalents (FTE) = 46.43 as �s �s F_ Fiscal Year 2018 Building Department 150 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Building Department Strategic Goals FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Proposed Change Building Department 3,311,415 3,498,950 4,530,499 4,827,713 6,209,161 37.1% Planning Refunds 78,152 78,285 30,000 30,000 30,000 -% Total Budget 3,389,568 3,577,235 4,560,499 4,857,713 6,239,161 36.8% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Misc Special Revenue Fund 27,353 13,955 23,400 50,660 23,400 - Building Fund 3,362,215 3,563,280 4,537,099 4,807,053 6,215,761 37.0% Total Revenue 3,389,568 3,577,235 4,560,499 4,857,713 6,239,161 36.8% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Building Department 34.33 30.33 35.33 46.43 11.10 Total Full -Time FTE 34.33 30.33 35.33 46.43 11.10 Total FTE 34.33 30.33 35.33 46.43 11.10 Fiscal Year 2018 Building Department as �s �s 151 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Building Department Building Department Mission Statement Protect public health and safety, property and the environment by providing an efficient, effective and considerate permitting and code administration system in accordance with Monroe County Code and the Florida Statutes, that is consistent with and furthers the Monroe County Comprehensive Plan. Services Provided • Provide plans reviewing and permitting services for compliance with the Florida Building Code, the Monroe County Code, and all other life safety codes. • Coordinate unsafe structure abatement with the Code Compliance Department and the office of the County Attorney. • Provide inspection services in accordance with the Building Code. • Provide a contractor licensing and testing program. • Provide staff support for the Contractors Examining Board and the Board of Adjustment and Appeals. 0 • Provide coordinated administration and enforcement of County's floodplain regulations including management of the County's Flood Insurance Inspection and Compliance Program. > Major Variances 1 FTE request for Staff assistant. 1 FTE request for GIS Server Admin Split 50/50 with Planning. Purchase of EPlan review software; EPlan Scanners & Monitors as well as IVR credit card module. Replacement of one vehicle needed due to mileage. Two additional vehicles needed for the new inspector and other to be used as Pool vehicle. qp Additional budget of $896,000 added for the need to improve service delivery. This includes 8 new FTE' s and 5 new vehicles. Advisory Board • Construction Board of Adjustments and Appeals • Contractor's Examining Board • Code Compliance Review Board Objective /Performance Measures FY 2016 Actual FY 2017 Adopted FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Misc Special Revenue Fund 27,353 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 2,079,316 2,470,333 3,129,406 3,129,406 4,395,422 40.5% Operating Expenditures 1,109,897 946,315 1,283,093 1,580,307 1,469,739 14.5% Capital Outlay Expenditures 122,203 82,302 118,000 118,000 344,000 191.5% Total Budget 3,311,415 3,498,950 4,530,499 4,827,713 6,209,161 37.1% FY 2015 Revenue Sources Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Misc Special Revenue Fund 27,353 13,955 23,400 50,660 23,400 - % Building Fund 3,284,063 3,484,995 4,507,099 4,777,053 6,185,761 37.2% Total Revenue 3,311,415 3,498,950 4,530,499 4,827,713 6,209,161 37.1% Fiscal Year 2018 Building Department 152 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Building Department Building Department as �s �s Fiscal Year 2018 Building Department 153 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 5.00 5.00 10.00 16.00 6.00 Officials & Administrators 2.00 1.00 1.00 4.60 3.60 Technicians 11.33 10.33 9.00 8.50 (0.50) Service Maintenance 3.00 2.00 2.00 2.00 - Professionals 13.00 12.00 13.33 15.33 2.00 Total Full -Time FTE 34.33 30.33 35.33 46.43 11.10 Total FTE 34.33 30.33 35.33 46.43 11.10 as �s �s Fiscal Year 2018 Building Department 153 C.4.a Code Compliance Proposed FY18: FY18 Revenue Source Adopted General Fund $0 Other Ad Valorem $1,796,905 Non Ad Valorem $0 Capital Funds $0 $1,796,905 FY18 Revenue Source ■General Fund 0% ■ Other Ad Valorem 100% 19 ■ Non Ad Valorem 0% ■ Capital Funds 0% Expenditures by Department 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 --W— Code Compliance Expenditures by Department Code Compliance Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,434,535 1,416,346 1,796,905 26.9% 1,434,535 1,416,346 1,796,905 26.9% ■ Code Compliance 100% FY18 Expenditures by Department 154 Packet Pg. 194 FY16 Budget FY17 Budget FY18 Budget C.4.a Code Compliance Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 2,000,000 1,500,000 1,000,000 500,000 Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,167,227 1,218,174 1,523,512 25.1% 231,308 198,172 230,893 16.5% 36,000 - 42,500 0.0% 1,434,535 1,416,346 1,796,905 26.9% FY16 Budget FY17 Budget FY18 Budget Personnel Expenditures ■ Operating Expenditures Capital Outlay Expenditures 155 Packet Pg. 195 Budgetary Cost Summary Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 16.00 16.00 19.30 3.30 FY18 Change Reallocate Assistant County Administrator and Executive Assistant between departments 2 FTE requests for May 17th BOCC for Vacation Coordinators 1 FTE request for May 17th BOCC for Collection Coordinator 155 Packet Pg. 195 Budgetary Cost Summary Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Code Compliance Code Compliance Organizational Chart Total Full -Time Equivalents (FTE) = 19.30 Code Compliance Total Full -Time Equivalents (FTE) = 19.30 as �s �s F_ Fiscal Year 2018 Code Compliance 156 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Code Compliance Strategic Goals FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Proposed Change Code Compliance 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% Total Budget 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Mstd - Ping /bldg /code /fire Mar 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% Total Revenue 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% �s FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Code Compliance 17.00 17.00 16.00 19.30 3.30 �s Total Full -Time FTE 17.00 17.00 16.00 19.30 3.30 Total FTE 17.00 17.00 16.00 19.30 3.30 '0 0 Fiscal Year 2018 Code Compliance 157 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Code Compliance Code Compliance Mission Statement To promote, protect and improve the health, safety and welfare of citizens and the environment by providing an equitable, expeditious and effective enforcement of all County Codes and establishing a working partnership with Monroe County neighborhoods. Services Provided • Perform field investigations for complaints relating to ordinance violations both reactively and proactively. • Proposal courtesy warning notices, and notices of violations. Inspectors place an emphasis on voluntary compliance measures, but also provide enforcement where required to obtain compliance. • Present ordinance violation cases in special master hearings and the court system. • Coordinate the removal of abandoned vehicles, vessels, debris, and vegetative debris from private property, County and State Rights of way. • Coordinate unsafe structure enforcement with the County Building Official. • Coordinate foreclosure proceedings with the County Attorney. • Provide staff assistance to the Special Master. • Provide information to public regarding Monroe County Code and compliance. Major Variances 2 FTE's approved at the May BOCC meeting for Vacation Rental Coordinators. 1 FTE is being requested for FY18 budget for a Collection Coordinator. Request for two new vehicles. Increase Legal Fees. Advisory Board Special Magistrate Objective /Performance Measures FY 2016 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,196,898 1,024,686 1,218,174 1,155,424 1,523,512 25.1% Operating Expenditures 146,676 166,984 198,172 260,922 230,893 16.5% Capital Outlay Expenditures 16,543 36,330 - - 42,500 - % Total Budget 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Mstd - Ping /bldg /code /fire Mar 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% Total Revenue 1,360,117 1,227,999 1,416,346 1,416,346 1,796,905 26.9% Position Summary Administrative Support Officials & Administrators Technicians Professionals Total Full -Time FTE FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance 5.00 5.00 6.00 8.00 2.00 1.00 1.00 - 0.30 0.30 2.00 2.00 2.00 1.00 (1.00) 9.00 9.00 8.00 10.00 2.00 17.00 17.00 16.00 19.30 3.30 Total FTE 17.00 17.00 16.00 19.30 3.30 as �s �s Fiscal Year 2018 Code Compliance 158 r C.4.a County Attorney Proposed FY18: FY18 Revenue Sourc Adopted General Fund $1,460,972 Other Ad Valorem $855,900 Non Ad Valorem $3,974,798 Capital Funds $0 $6,291,670 FY18 Revenue Source CJ Expenditures by Department 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Expenditures County Attorney County Attorney - Risk Management Total • General Fund • Other Ad Valorem Non Ad Valorem Capital Funds 0% m M R c County Attorney County Attorney- Risk Management I y Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 2,163,207 2,103,219 2,317,472 10.2% 3,782,029 3,879,425 3,974,198 2.4% 5,945,236 5,982,644 6,291,670 5.2% FY18 Expenditures by Department • County Attorney • County Attorney - Risk Management 159 Packet Pg. 199 FY16 Budget FY17 Budget FY18 Budget C.4.a County Attorney Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,757,545 1,819,594 1,767,364 -2.9% 4,151,441 4,101,832 4,510,056 10.0% 36,250 61,218 14,250 -76.7% 5,945,236 5,982,644 6,291,670 5.2% Personnel Expenditures • Operating Expenditures • Capital Outlay Expenditures Budgetary Cost Summary m M m c m H 160 Packet Pg. 200 FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 15.60 15.43 14.93 (0.50) FY17 Change County Attorney Positions allocated to Risk Management FY18 Change 1 FTE request for Support Staff County Attorney Positions reallocated to Risk Management and Infrastructure Sales Tax Budgetary Cost Summary m M m c m H 160 Packet Pg. 200 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Attorney County Attorney Organizational Chart Total Full -Time Equivalents (FTE) = 14.93 County Attorney - Risk Mgmt. Total Full -Time Equivalents (FTE) = 3.62 Fiscal Year 2018 County Attorney 161 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Attorney Mission Statement Provide legal advice and legal representation to the Board of County Commissioners, the County Administrator and staff, Constitutional Officers, and other boards, committees and agencies as directed by the Board of County Commission. Services Provided • Provision of quality legal representation and advice, with a view towards reducing exposure to potential liability and litigation. • Provide coordination and control, consistent with the provisions of the Rules of Professional Conduct of the Florida Bar, of prosecution and defense of litigation by in house counsel and outside counsel. • Provide timely preparation, revision, review and opinions concerning proposed and adopted resolutions, ordinances, and contracts; municipal service taxing units; bid and purchasing policies and procedures; application of Federal and state regulations affecting the County, and the Florida Public Records Law and Florida Sunshine Law. • Minimize costs of legal and support services through a combination of in -house consolidation of litigation and selection of private counsel on a contingent fee or statutorily awarded fees - and -costs basis. F.S. 125.01(1)(b), Ordinance 039 -2004 Strategic Goals • Ensure that the County receives effective legal counsel in all matters and is in compliance with all applicable laws, regulations, and obligations. • Provide prompt, complete responses to public records requests. • Prepare the Board of County Commission's agendas. • Process agenda items approved by the BOCC. • Process Records Disposition requests for retention and destruction. • Provide comprehensive research on information in official records regarding real property title issues. • Regular monitoring of reserve levels in all funds. • Professional development to enhance the quality of legal representation of the County and the perception of the County in the community and by other practitioners. • Provide guidance and assistance to ensure that the County's property and liability program is properly managed FY 2015 Appropriations by Department Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change County Attorney 1,891,730 1,865,541 2,103,219 2,109,178 2,317,472 10.2% County Attorney - Risk Mgmt. 2,406,773 2,249,187 3,879,425 3,879,425 3,974,198 2.4% Total Budget 4,298,503 4,114,728 5,982,644 5,988,603 6,291,670 5.2% Total Revenue 4,298,503 4,114,728 5,982,644 5,988,603 6,291,670 5.2% Position Summary by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,375,716 1,407,380 1,622,638 1,622,638 1,460,972 (10.0 %) Mstd - Ping /bldg /code /fire Mar 512,015 453,690 480,011 480,011 793,349 65.3% Misc Special Revenue Fund 4,000 4,471 570 6,529 600 5.3% Building Fund - - - - 62,551 - % Risk Management Fund 2,406,773 2,249,187 3,879,425 3,879,425 3,974,198 2.4% Total Revenue 4,298,503 4,114,728 5,982,644 5,988,603 6,291,670 5.2% Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance County Attorney - Risk Mgmt. 2.10 2.85 3.27 3.62 0.35 County Attorney 12.75 12.75 12.15 11.30 (0.85) Total Full -Time FTE 14.85 15.60 15.43 14.93 (0.50) Total FTE 14.85 15.60 15.43 14.93 (0.50) as 0 �s �s Fiscal Year 2018 County Attorney 162 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Attorney County Attorney - Risk Mgmt. Mission Statement Create and implement decisions that will avoid hazardous risk to the citizens and employees. We also strive to minimize the adverse effects of any accidental losses of the County. Services Provided • Review all contractual relationships to ensure that the County is adequately protected and to actively pursue measures to reduce any risk to the County. • Ensure that the County is adequately insured and protected against claims which are filed against the County. MCC Article I Section 2 -4 Vehicle Liability Insurance MCC Article XVII Risk Management Program Sections 2 -323 F.S. Title XXXXVII Insurance Requirements Resolution 407 -2011 Risk Management Policy and Procedures Contract Administration Manual Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Auto Liability Claims Auto Liability Claims FY Auto Physical Claims Auto Physical Claims FY General Liability Claims General Liability Claims FY Property Claims Property Claims FY Annually 3.00 6.00 6.00 5.00 Annually 13.00 17.00 17.00 30.00 Annually 6.00 9.00 9.00 25.00 Annually 11.00 12.00 12.00 25.00 FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 222,162 207,752 304,575 303,522 380,420 24.9% Operating Expenditures 2,184,611 2,041,436 3,549,882 3,550,935 3,593,778 1.2% Capital Outlay Expenditures - - 24,968 24,968 - (100.0 %) Total Budget 2,406,773 2,249,187 3,879,425 3,879,425 3,974,198 2.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Risk Management Fund 2,406,773 2,249,187 3,879,425 3,879,425 3,974,198 2.4% Total Revenue 2,406,773 2,249,187 3,879,425 3,879,425 3,974,198 2.4% as �s �s Fiscal Year 2018 County Attorney 163 r FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.10 1.60 1.45 1.45 - Officials & Administrators - 0.25 0.33 0.53 0.20 Paraprofessionals - - 0.50 0.15 (0.35) Professionals 1.00 1.00 1.00 1.50 0.50 Total Full -Time FTE 2.10 2.85 3.27 3.62 0.35 Total FTE 2.10 2.85 3.27 3.62 0.35 as �s �s Fiscal Year 2018 County Attorney 163 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Attorney County Attorney Mission Statement Provide legal advice and legal representation to the Board of County Commissioners, the County Administrator and staff, Constitutional Officers, and other boards, committees and agencies as directed by the Board of County Commission. Services Provided • Provision of quality legal representation and advice, with a view towards reducing exposure to potential liability and litigation. • Provide coordination and control, consistent with the provisions of the Rules of Professional Conduct of the Florida Bar, of prosecution and defense of litigation by in house counsel and outside counsel. • Provide timely preparation, revision, review and opinions concerning proposed and adopted resolutions, ordinances, and contracts; municipal service taxing units; bid and purchasing policies and procedures; application of Federal and state regulations affecting the County, and the Florida 0 Public Records Law and Florida Sunshine Law. �s • Minimize costs of legal and support services through a combination of in -house consolidation of litigation and selection of private counsel on a contingent fee or statutorily awarded fees - and -costs basis. �s F.S. 125.01(1)(b), Ordinance 039 -2004 Major Variances The portion of the County Attorney's office budget that involved representation of the former Growth Management Division was historically allocated in that Division's budget. The operational and salary costs associated with the 3 attorneys and 1 paralegal assigned to represent the Building, Code Compliance, and Planning Departments, will now be part of the County Attorney's budget. 1 FTE is being moved from Project Management for a County Attorney position that will be paid out of 304. 1 additional FTE is requested for support staff for the County Attorney position and will be paid out of the County Attorney budget. Advisory Board Objective /Performance Measures FY 2015 FY 2016 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2018 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,575,951 1,524,026 1,515,019 1,521,264 1,386,944 (8.5 %) Operating Expenditures 288,994 308,642 551,950 573,524 916,278 66.0% Capital Outlay Expenditures 26,786 32,872 36,250 14,390 14,250 (60.7 %) Total Budget 1,891,730 1,865,541 2,103,219 2,109,178 2,317,472 10.2% Total Revenue 1,891,730 1,865,541 2,103,219 2,109,178 2,317,472 10.2% Fiscal Year 2018 County Attorney 164 r FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,375,716 1,407,380 1,622,638 1,622,638 1,460,972 (10.0 %) Mstd - Ping /bldg /code /fire Mar 512,015 453,690 480,011 480,011 793,349 65.3% Misc Special Revenue Fund 4,000 4,471 570 6,529 600 5.3% Building Fund - - - - 62,551 - % Total Revenue 1,891,730 1,865,541 2,103,219 2,109,178 2,317,472 10.2% Fiscal Year 2018 County Attorney 164 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Attorney County Attorney as �s �s Fiscal Year 2018 County Attorney 165 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 3.00 3.00 2.05 3.05 1.00 Officials & Administrators 7.75 5.75 5.60 5.10 (0.50) Paraprofessionals 1.00 2.00 1.50 1.15 (0.35) Professionals 1.00 2.00 3.00 2.00 (1.00) Total Full -Time FTE 12.75 12.75 12.15 11.30 (0.85) Total FTE 12.75 12.75 12.15 11.30 (0.85) as �s �s Fiscal Year 2018 County Attorney 165 C.4.a Emergency Services Proposed FY18: FY18 Revenue Source General Fund $1,062,795 Other Ad Valorem $19,820,565 Non Ad Valorem $1,608,272 Capital Funds $102,384 $22,594,016 Expenditures by Department Adopted FY16 Budget FY17 Budget FY18 Budget Change Emergency Medical Air Transport 3,148,956 3,348,289 6,657,993 98.8% Fire & Rescue Central* 10,385,682 10,770,871 11,784,191 9.4% Fire & Rescue Coordinator /Fire Academy 1,440,578 1,446,801 1,523,408 5.3% Planning Refunds - 2,000 - - 100.0% Emergency Management 385,092 337,200 452,790 34.3% Fire Marshal 440,223 448,697 469,978 4.7% LOSAP 44,916 39,616 48,000 21.2% Impact Fees Fire & EMS 53,406 97,038 102,384 5.5% Fire & Rescue Key West Airport 1,400,131 1,490,439 1,555,272 4.3% Upper Keys Health Care Taxing District 218,095 218,381 - - 100.0% Total 17,517,079 18,199,332 22,594,016 24.1% * Fire Rescue has requested to consolidate their budgets FY18 Revenue Source ■Genera l Fund ■ Other Ad Valorem ■ Non Ad Valorem 5° ■Capital Funds 0 % 70%1!1P 2 % FY18 Expenditures by Department 0% 0% 2% ■ Emergency Medical Air Transport 7% 0% ■ Fire & Rescue Central* 71% ■ Fire & Rescue Coordinator /Fire Academy • Planning Refunds • Emergency Management • Fire Marshal • LOSAP • Impact Fees Fire & EMS • Fire & Rescue Key West Airport • Upper Keys Health Care Taxing District Expenditures by Department Emergency Medical Air Transport Fire & Rescue Central* Fire & Rescue Coordinator /Fire Academy — Planning Refunds -4--Emergency Management (Fire Marshal fLOSAP — 1Flmpact Fees Fire & EMS Fire & Rescue Key West Airport Adopted Adopted Proposed FY18 166 Packet Pg. 206 C.4:a Emergency Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget I FY18 Budget I Change 12,358,775 12,871,804 14,824,672 15.2% 4,898,898 4,963,530 7,005,960 41.1% 259,406 361,998 763,384 110.9% 17,517,079 18,197,332 22,594,016 24.2% Budgetary Cost Summary 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 • Personnel Expenditures • Operating Expenditures • Capital Outlay Expenditures 167 Packet Pg. 207 FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 133.89 134.04 145.90 11.86 FY16 Change Training Captain position added FY17 Change Director no longer allocated to Grant FY18 Change Additional 10 Employees for Trauma Star Change in FTE due to closing Fund 144 and reallocating to BOCC 1 FTE Mechanic moved from Fleet Management 1 FTE Request for Emergency Management Planner 167 Packet Pg. 207 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Emergency Services Organizational Chart Total Full -Time Equivalents (FTE) = 146.90 Emergency Medical Air Transport Total Full -Time Equivalents (FTE) = 19.66 Fire & Rescue Central Total Full -Time Equivalents (FTE) = 97.44 Fire & Rescue Coordinator /Fire Academy Total Full -Time Equivalents (FTE) = 10.00 Emergency Management Total Full -Time Equivalents (FTE) = 2.90 Fire Marshal Total Full -Time Equivalents (FTE) = 3.00 Fire & Rescue Key West Airport Total Full -Time Equivalents (FTE) = 13.00 Fiscal Year 2018 Emergency Services as �s F_ •: Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Business Center Vision We will ensure an effective fire and emergency service, protecting life and property through fire suppression, prevention and education, and emergency medical care and transportation of the sick and injured by air and ground. Provide effective emergency management planning, and a comprehensive countywide firefighter training academy. Strive to minimize the effect of fires, hazardous materials releases, and other natural or man -made emergencies on the environment, the economy, and the quality of life in Monroe County. Mission Statement Provide Fire Suppression, Emergency Medical Services, Emergency Management, and other emergency services to the citizens and visitors of Monroe County in a professional and effective manner. Services Provided • MONROE COUNTY FIRE RESCUE Provide cross - trained firefighter /EMS personnel at Stock Island, Big Coppitt, Sugarloaf, Cudjoe, Big Pine, Conch Key, Long Key /Layton and Tavernier fire stations. Respond to and suppression of structural, vehicular and wildfires Respond to medical emergencies and vehicular accidents Provide medical care and emergency transportation of patients by ground to appropriate medical facilities • TRAUMA STAR AIR AMBULANCE Provides air -based transfers of medical patients from emergency scenes and local hospitals to regional treatment centers. F_ • EMERGENCY MANAGEMENT Creates and implements plans for any event that might impact the infrastructure of the County or the safety of its residents and visitors. • KEY WEST INTERNATIONAL AIRPORT (KWIA) FIRE STATION NO. 7 / ARFF Managerial and operational oversight of KWIA firestation providing emergency response to aircraft and first response emergencies on KWIA 03 property. q$ • FIRE MARSHAL Provides for the enforcement and compliance with the Florida Fire Prevention Code through building and site plans review, certificate of occupancy inspections, community fire safety education, and fire investigations. • STATE RECOGNIZED FIRE TRAINING ACADEMY cc Provides firefighting training for FF1 and FF2 state certification, and other countywide fire and EMS training activities. • THREE (3) VOLUNTEER CORPORATIONS LL Continue to provide oversight, operational, and financial support to Sugarloaf Volunteer Fire Dept. Inc., Layton Volunteer Fire Dept. Inc. and Tavernier Volunteer Fire Dept. Inc. Financial support also goes to the Big Pine and Big Coppitt volunteers whom have both dissolved their corporations to become part of Monroe County Fire Rescue. 0 KJ • IN -HOUSE BILLING SERVICE In -house billing services, funded through Fine & Forfeiture and District 1 L &M Key, collects revenue from ground and air transports annually. Strategic Goals • FIRE ACADEMY Evaluate options to expand firefighter certification and other training to outside agencies. • TRAUMA STAR Continue to expand the program providing residents and visitors a reasonable air - rescue transport fee with a 100% waiver program to Monroe County residents of out of pocket expenses. • FIRE MARSHAL Research amending county fire prevention and protection ordinance to provide for coordination between planning, building and code compliance departments, resulting in the potential generation of revenue. • FIRE MARSHAL Research amending county fire prevention and protection ordinance for permitting special events requiring staff assistance, which may generate revenue. • NEW CUDJOE SUMMERLAND STATION NO. 11 Completed and fully operational. • NEW SUGARLOAF STATION NO. 10 Locate / obtain site to serve Sugarloaf Fire & EMS area. • 9 -1 -1 EMERGENCY SYSTEM Continue refining the Computer Aided Dispatch (CAD) emergency dispatch system in conjunction with the Sheriff's Office. Fiscal Year 2018 Emergency Services 169 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Revenue Sources FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Proposed Change Emergency Management 645,617 766,736 337,200 1,037,776 452,790 34.3% Emergency Medical Air Transport 2,769,302 2,985,979 3,348,289 4,907,878 6,657,993 98.8% EMS Administration - (185) - - - - % Fire & Rescue Central 9,658,866 10,582,975 10,770,871 10,770,871 11,784,191 9.4% Fire & Rescue Coordinator /Fire Academy 1,214,833 1,142,319 1,446,801 1,450,141 1,523,408 5.3% Fire & Rescue Key West Airport 1,184,041 1,267,305 1,490,439 1,490,439 1,555,272 4.3% Fire Marshal 380,998 406,240 448,697 448,697 469,978 4.7% Impact Fees Fire & EMS - - 97,038 97,038 102,384 5.5% LOSAP 2,774 40,561 39,616 39,616 48,000 21.2% Planning Refunds 54,350 20,326 2,000 2,000 - (100.0 %) Upper Keys Health Care Taxing District 144,833 15,393 218,381 855,977 - (100.0 %) Total Budget 16,055,614 17,227,648 18,199,332 21,100,433 22,594,016 24.1% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change General Fund 670,826 740,022 919,535 919,535 1,062,795 15.6% Fine & Forfeiture Fund 2,769,302 2,985,979 3,348,289 4,907,878 6,657,993 98.8% Governmental Fund Type Grants 413,487 450,041 - 700,576 - - % Impact Fees Fund - Fire & EMS - - 97,038 97,038 102,384 5.5% Fire &Ambulance District 1 L &M Key 9,658,866 10,582,790 10,770,871 10,770,871 11,784,191 9.4% Upper Keys Healthcare Taxing District 144,833 15,393 218,381 855,977 - (100.0 %) Mstd - Ping /bldg /code /fire Mar 1,211,485 1,145,557 1,315,163 1,315,163 1,378,381 4.8% Misc Special Revenue Fund - - - 3,340 5,000 - % Key West Intl Airport 1,184,041 1,267,305 1,490,439 1,490,439 1,555,272 4.3% FIRE & EMS LOSAP TRUST FUND 2,774 40,561 39,616 39,616 48,000 21.2% Total Revenue 16,055,614 17,227,648 18,199,332 21,100,433 22,594,016 24.1% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Emergency Medical Air Transport 9.56 9.56 9.56 19.56 10.00 Fire & Rescue Central 96.44 96.44 97.44 97.44 - Fire & Rescue Coordinator /Fire Academy 9.00 10.00 10.00 10.00 - Emergency Management 1.75 1.75 1.90 2.90 1.00 Fire Marshal 3.00 3.00 3.00 3.00 - Fire & Rescue Key West Airport 13.00 13.00 12.00 13.00 1.00 Upper Keys Health Care Taxing District 0.14 0.14 0.14 - (0.14) Total Full -Time FTE 132.89 133.89 134.04 145.90 11.86 Total FTE 132.89 133.89 134.04 145.90 11.86 as �s �s Fiscal Year 2018 Emergency Services 170 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Emergency Medical Air Transport Mission Statement Provide quality emergency medical care to the citizens and visitors of Monroe County through the provision of air - helicopter medical transportation, "Trauma Star ". Services Provided Through a partnership between Monroe County Emergency Services and Monroe County Sheriff's Department, provide a fully- staffed and operational air medical transport service in Monroe County for trauma scene response and medically necessary hospital -to- hospital transfers. Maior Variances Expected Salary Increases due to Additional Staff needed for New Trauma Star. Additional Costs for Medical Supplies, Medicine & Drugs, Repair & Maintenance, and Operating Supplies For New Trauma Star. Increase in MCSO Trauma Star Contract. Advisory Board �s �s Objective /Performance Measures FY 2015 FY 2016 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Develop Patient Follow -up Program with Ryder Trauma Center Actual Actual Adopted Proposed Variance Receive data back on 50% of trauma patients transported to Ryder 0.78 Annually 50.00 100.00 1.78 100.00 (Unit of measure represented as %) - - 1.00 1.00 - Protective Service Workers 4.00 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 974,315 1,010,609 1,222,912 1,828,715 2,476,844 102.5% Operating Expenditures 1,781,817 1,915,737 2,107,377 3,028,163 4,163,149 97.6% Capital Outlay Expenditures 13,169 59,634 18,000 51,000 18,000 - % Total Budget 2,769,302 2,985,979 3,348,289 4,907,878 6,657,993 98.8% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Fine & Forfeiture Fund 2,769,302 2,985,979 3,348,289 4,907,878 6,657,993 98.8% Total Revenue 2,769,302 2,985,979 3,348,289 4,907,878 6,657,993 98.8% Total FTE 9.56 9.56 9.56 19.56 10.00 Fiscal Year 2018 Emergency Services 171 , r FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 0.78 0.78 0.78 1.78 1.00 Officials & Administrators - - 1.00 1.00 - Protective Service Workers 4.00 4.00 4.00 9.00 5.00 Professionals 4.78 4.78 3.78 7.78 4.00 Total Full -Time FTE 9.56 9.56 9.56 19.56 10.00 Total FTE 9.56 9.56 9.56 19.56 10.00 Fiscal Year 2018 Emergency Services 171 , r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Fire & Rescue Central Mission Statement Provide Fire Suppression, Emergency Medical Services and Transport, and other emergency services to the citizens and visitors of Monroe County in a professional and effective manner. Services Provided Through eight career / volunteer fire stations with cross - trained firefighter / emergency medical personnel, provide to the unincorporated areas of Monroe County and the City of Layton: Fire Suppression Emergency Response to Medical Emergencies Advanced and Basic Life Support Emergency Response to Vehicular and Other Accidents Emergency Medical Transport of Patients to Local Medical Facilities Emergency Medical Transport of Patients to Regional Trauma Center Financial and Operational Support to Volunteer Fire Associations Advisory Board Board of Governors, Fire and Ambulance District 1 Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Implement a Comprehensive Background Check Program Improve Volunteer Accountability& Retention Implement a Recycling Program at Fire Stations Viability of Commercial Hauler Implement a Stipend Review Process Assure Volunteer Expenditures of County Funds Implement Computer Assisted Dispatch System Accurately Capture Dispatch and Response Times Train Personnel to Reduce Number of Personnel Injuries Achieve 30% Reduction in Personnel Injuries Train Personnel to Reduce Number of Vehicle Accidents Achieve 50% Reduction in Back -Up Accidents Annually 100.00 100.00 100.00 Annually 100.00 100.00 100.00 Annually 100.00 90.00 90.00 Annually 80.00 100.00 100.00 Annually 8.00 13.00 13.00 Annually 1.00 5.00 5.00 Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 7,859,334 8,119,473 8,695,563 8,695,563 9,146,589 5.2% Operating Expenditures 1,506,959 1,859,184 1,935,808 1,813,808 1,998,102 3.2% Capital Outlay Expenditures 292,572 604,319 139,500 261,500 639,500 358.4% Total Budget 9,658,866 10,582,975 10,770,871 10,770,871 11,784,191 9.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Fire &Ambulance District 1 L &M Key 9,658,866 10,582,975 10,770,871 10,770,871 11,784,191 9.4% Total Revenue 9,658,866 10,582,975 10,770,871 10,770,871 11,784,191 9.4% as �s �s Fiscal Year 2018 Emergency Services 172 , r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Fire & Rescue Central as �s �s Fiscal Year 2018 Emergency Services 173 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 0.22 0.22 0.22 1.22 1.00 Protective Service Workers 93.00 93.00 95.00 93.00 (2.00) Professionals 3.22 3.22 2.22 3.22 1.00 Total Full -Time FTE 96.44 96.44 97.44 97.44 - Total FTE 96.44 96.44 97.44 97.44 - as �s �s Fiscal Year 2018 Emergency Services 173 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Fire & Rescue Coordinator /Fire Academy Mission Statement Provide direction and managerial oversight of the Emergency Services to ensure effective fire and emergency medical services, fire prevention anc education, emergency management, Trauma Star medical helicopter, Key West International Airport aircraft firefighting, and other programs. Provide quality training programs to ensure firefighting personnel are appropriately prepared to respond and mitigate fire, medical and other emergencies. Services Provided Managerial Oversight Development and Delivery of Training Programs Budgetary Control and Management Program Development Policy Development and Enforcement Safety Program Compliance Supply and Equipment Purchasing, Delivery and Repairs Facilities and Apparatus Maintenance Coordination Advisory Board Objective /Performance Measures FY 2015 Actual FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Increase Number of State Certified Volunteer Firefighters FY 2018 Change General Fund 438,696 423,328 582,335 Number of Students Passed 1st Responder Course 610,005 Annually 11.00 12.00 776,137 12.00 Number of Students Passed FFI Course 864,466 Annually 0.00 20.00 Misc Special Revenue Fund 20.00 Number of Students Passed FFII Course - Annually 0.00 15.00 - % 15.00 Offer Appropriate Fire /EMS Curriculum, Achieve 90% Pass Rate 1,142,319 Annually 0.00 90.00 1,523,408 90.00 (Unit of measure represented as a %) Increase Performance, Education and Saftey of Career Firefighters Number of Students Passed Fire Officer / Course Annually 20.00 40.00 40.00 Number of Students Passed Fire Officer// Course Annually 20.00 40.00 40.00 Number of Students Passed Pump Operations Course (Pump course offered once Annually 25.00 25.00 25.00 per year with 25 each class) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 962,932 972,740 1,135,921 1,135,921 1,200,489 5.7% Operating Expenditures 192,156 168,162 310,880 304,720 322,919 3.9% Capital Outlay Expenditures 59,745 1,417 - 9,500 - - % Total Budget 1,214,833 1,142,319 1,446,801 1,450,141 1,523,408 5.3% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change General Fund 438,696 423,328 582,335 582,335 610,005 4.8% Mstd - Ping /bldg /code /fire Mar 776,137 718,991 864,466 864,466 908,403 5.1% Misc Special Revenue Fund - - - 3,340 5,000 - % Total Revenue 1,214,833 1,142,319 1,446,801 1,450,141 1,523,408 5.3% Fiscal Year 2018 Emergency Services as �s �s 174 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Fire & Rescue Coordinator /Fire Academy as �s �s Fiscal Year 2018 Emergency Services 175 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 4.00 4.00 3.00 3.00 - Officials & Administrators 2.00 3.00 3.00 3.00 - Protective Service Workers 1.00 2.00 2.00 2.00 - Professionals 2.00 1.00 2.00 2.00 - Total Full -Time FTE 9.00 10.00 10.00 10.00 - Total FTE 9.00 10.00 10.00 10.00 - as �s �s Fiscal Year 2018 Emergency Services 175 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services EMS Administration Advisory Board * EFFECTIVE FY15, EMS ADMINISTRATION IS COMBINED WITH FIRE RESCUE CENTRAL Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s F- FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures - (185) - - - - % Total Budget - (185) - - - - FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Fire & Ambulance District 1 L &M Key - (185) - - - - % Total Revenue - ( 185) - - - -% Fiscal Year 2018 Emergency Services 176 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Emergency Management Mission Statement Provide planning, preparedness for, and coordination of response activities to events which threaten the health and safety of Monroe County residents and visitors, and which may damage property and affect the economy within the County. These events include: hurricanes, tornadoes, waterspouts, mass immigration, hazardous materials accidents, terrorist activities, large fires, air crashes, civil disorders, a possible accident at the FP &L Turkey Point Nuclear Power Plant or nuclear attack. Services Provided Emergency Management creates plans for any event that might impact the infrastructure of the County or the safety of its residents and visitors, works to find ways that will mitigate their impact, responds to these events, and coordinates recovery efforts by County and outside agencies. Emergency Management also provides training for volunteers, facilitates public education on many levels, and designs and participates in exercises that increase awareness of threats and our ability to respond as well as enhancing preparedness of all agencies that would participate in such an event. Major Variances 1 New FTE Request for Emergency Management Planner ($89K). Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Obtain Grants to Fund Personnel, Equipment, and Planning, Training, and Exercises for Emergency Prep Grants Obtained to Fund Personnel, Equipment, and PT &E Planning, Training, and Exercises for Emergency Preparedness Exercises to Test Capability of Emergency Responders Maintain Emergency Plans Training of County Emergency Responders Annually 517,740.00 604,470.00 403,223.00 Annually 10.00 10.00 10.00 Annually 100.00 100.00 100.00 Annually 72.00 90.00 90.00 Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 383,983 445,192 209,952 489,407 324,961 54.8% Operating Expenditures 257,477 301,991 127,248 500,847 127,829 0.5% Capital Outlay Expenditures 4,158 19,553 - 47,522 - - % Total Budget 645,617 766,736 337,200 1,037,776 452,790 34.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 232,131 316,695 337,200 337,200 452,790 34.3% Governmental Fund Type Grants 413,487 450,041 - 700,576 - - % Total Revenue 645,617 766,736 337,200 1,037,776 452,790 34.3% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Administrative Support 0.90 0.90 0.90 0.90 - Officials & Administrators 0.85 0.85 1.00 1.00 - Technicians - - - 1.00 1.00 Total Full -Time FTE 1.75 1.75 1.90 2.90 1.00 Total FTE 1.75 1.75 1.90 2.90 1.00 as �s Fiscal Year 2018 Emergency Services 177 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Fire Marshal Mission Statement In partnership with the building official, assure fire safety compliant structures. Through fire prevention, code enforcement and education, and fire investigative services, we strive to minimize the effect of fires, hazardous materials releases, and other natural or man -made emergencies on the environment, the economy, and the quality of life in Monroe County. Services Provided Fire Code Enforcement Site Plan Review Building Plan Review Fire Protection Systems Plan Review Certificate of Occupancy Inspections for Fire Code Compliance Community Education Fire Investigations for Cause & Origin Advisory Board Objective /Performance Measures Frequency FY 2016 Actual FY 2017 Target FY 2017 FY 2018 YTD Target Conduct Investigations of Structure Fires Budgetary Cost Summary Actual Actual Adopted Amended Investigate, Log, and Generate ReportforAll Structure Fires Annually 50.00 100.00 100.00 Educate Children in Fire, Life Safety, and Prevention 365,524 6.0% Operating Expenditures 63,465 86,422 Visit Schools and Day Cares with Fire Prevention Training Annually 3.00 6.00 6.00 Fire Hydrant Installation 448,697 448,697 469,978 4.7% Coordinate and Faciliatate Installation of Hydrants in Upper & Lower Keys Annually 11.00 10.00 10.00 (Hydrant expenditures are based on the availability of funds) Implement Fire Inspections & Plan Reviews into New Incident Reporting Software (CAD) Aiding in an Emergency at a Commercial Property by Identifying Specifics Annually 100.00 100.00 (water supply, rescue apparatus access, etc.) Offer Grade Specific Fire Safety Education Lessons Mentoring Opportunities Provided to HS Students Quarterly 4.00 4.00 Reduce Number of Preventable Fire Hazards Inspect All New and Remodeled Commercial Properties Annually 50.00 100.00 100.00 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 317,533 319,819 344,737 344,737 365,524 6.0% Operating Expenditures 63,465 86,422 103,960 103,960 104,454 0.5% Total Budget 380,998 406,240 448,697 448,697 469,978 4.7% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Mstd - Ping /bldg /code /fire Mar 380,998 406,240 448,697 448,697 469,978 4.7% Total Revenue 380,998 406,240 448,697 448,697 469,978 4.7% Fiscal Year 2018 Emergency Services as �s �s F_ 178 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Fire Marshal as �s �s Fiscal Year 2018 Emergency Services 179 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.00 1.00 1.00 1.00 - Protective Service Workers 2.00 2.00 2.00 2.00 - Total Full -Time FTE 3.00 3.00 3.00 3.00 - Total FTE 3.00 3.00 3.00 3.00 - as �s �s Fiscal Year 2018 Emergency Services 179 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services LOSAP Services Provided LOSAP (Length of Service Award Plan) was implemented on June 21, 1999 by Ordinance 026 -1999. LOSAP provides benefits to certain eligible firefighters and emergency medical services volunteers who have achieved at least 10 years of active service and have reached the age of 60. Advisory Board The plan administrator is the Board of County Commissioners (BOCC). Monroe County Fire Rescue manages the plan and each year requests and obtains a new actuarial report and presents it to the BOCC for approval. Included in the report is the annual contribution amount necessary to keep the plan on track. This amount is estimated and budgeted in Fund 141 Fire and Ambulance District 1, 11500 530340. Each year after receiving the report, funds are transferred from Fund 141 Fire and Ambulance District 1 to the LOSAP Trust Fund 610, along with funds to cover actuarial administrative service fees. Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 2,774 40,561 39,616 39,616 48,000 21.2% Total Budget 2,774 40,561 39,616 39,616 48,000 21.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change FIRE & EMS LOSAP TRUST FUND 2,774 40,561 39,616 39,616 48,000 21.2% Total Revenue 2,774 40,561 39,616 39,616 48,000 21.2% Fiscal Year 2018 Emergency Services as �s �s F- Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Impact Fees Fire & EMS Services Provided Impact fees are collected as an assessment on building permits issued for projects in unincorporated Monroe County and are used exclusively for the capital expansion of the county's fire infrastructure in a manner consistent with the capital improvements plan of the comprehensive plan, including the installation and retrofit of fire hydrants and wells. Chapter 126 of the Monroe County Code establishes the collection of impact fees. The disbursal of such funds require the approval of the Board of County Commissioners. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s F- Total Revenue - - 97,038 97,038 102,384 5.5% Fiscal Year 2018 Emergency Services 181 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Capital Outlay Expenditures - - 97,038 97,038 102,384 5.5% Total Budget - - 97,038 97,038 102,384 5.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Impact Fees Fund - Fire & EMS - - 97,038 97,038 102,384 5.5% Total Revenue - - 97,038 97,038 102,384 5.5% Fiscal Year 2018 Emergency Services 181 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Fire & Rescue Key West Airport Mission Statement Provide fire suppression and emergency care for potential aircraft crashes, emergency landings, and any emergencies at the county airport in a professional, efficient manner. Services Provided Emergency Response to Aircraft Emergencies EMS Support at the Airport Respond to all Unknown Hazardous Incidents Connected to the Airport Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Implement Airport Employee Training Program FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Employees Trained in CPR, AED and First Aid by 10 Adopted Annually 10.00 10.00 Change 10.00 1,267,305 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,004,409 1,150,581 1,250,422 1,250,422 1,310,265 4.8% Operating Expenditures 147,672 116,725 236,517 226,517 241,507 2.1% Capital Outlay Expenditures 31,960 - 3,500 13,500 3,500 - % Total Budget 1,184,041 1,267,305 1,490,439 1,490,439 1,555,272 4.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Key West Intl Airport 1,184,041 1,267,305 1,490,439 1,490,439 1,555,272 4.3% Total Revenue 1,184,041 1,267,305 1,490,439 1,490,439 1,555,272 4.3% FY 2015 Position Summary Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Protective Service Workers 12.00 12.00 11.00 12.00 1.00 Professionals 1.00 1.00 1.00 1.00 - Total Full -Time FTE 13.00 13.00 12.00 13.00 1.00 Total FTE 13.00 13.00 12.00 13.00 1.00 Fiscal Year 2018 Emergency Services as �s �s 182 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Emergency Services Upper Keys Health Care Taxing District Advisory Board This program was eliminated in FY17 by the Board of County Commissioners Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s F- FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 11,599 12,090 12,297 7,777 - (100.0 %) Operating Expenditures 133,235 3,303 206,084 848,200 - (100.0 %) Total Budget 144,833 15,393 218,381 855,977 - (100.0 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Upper Keys Healthcare Taxing District 144,833 15,393 218,381 855,977 - (100.0 %) Total Revenue 144,833 15,393 218,381 855,977 - (100.0 % FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 0.14 0.14 0.14 - (0.14) Total Full -Time FTE 0.14 0.14 0.14 - (0.14) Total FTE 0.14 0.14 0.14 - (0.14) Fiscal Year 2018 Emergency Services 183 C.4.a Employee Services Proposed FY18: FY18 Revenue Source General Fund $817,517 Other Ad Valorem $0 Non Ad Valorem $31,550,820 Capital Funds $0 $32,368,337 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 FY18 Revenue Source 3% ■General Fund ■ Other Ad Valorem 0% ■ Non Ad Valorem ■ Capital Funds 0% Expenditures by Department �. --4--Personnel Group Insurance FY16 Budget FY17 Budget FY18 Budget Loss Control - *—Workers Comp Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change Expenditures by Department Personnel Loss Control Workers Comp Group Insurance Total 463,360 503,455 751,292 49.2% 48,902 56,796 66,225 16.6% 4,492,970 5,413,398 5,379,718 -0.6% 21,187,246 23,288,428 26,171,102 12.4% 26,192,478 29,262,077 32,368,337 10.6% FY18 Expenditures by Department 2% 0% © Personnel • Loss Control • Workers Comp ■Group Insurance 184 Packet Pg. 224 C.4.a Employee Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Adopted Adopted Adopted Proposed FY18 FY17 Budget FY16 Budget FY17 Budget FY18 Budget Change FTE History 9.95 1 11.13 10.56 (0.57) FY17 Change Employee Services positions removed from County Attorney - Risk Management 1 FTE moved to Budget & Finance Reallocate Assistant County Administrator between FY18 Change departments Reallocate Executive Administrator between departments Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,062,214 1,256,723 1,343,320 6.9% 25,130,264 28,005,354 31,025,017 10.8% - - - 0.0% 26,192,478 29,262,077 32,368,337 10.6% Budgetary Cost Summary 185 Packet Pg. 225 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services Employee Services Organizational Chart Total Full -Time Equivalents (FTE) = 10.56 Employee Services - Loss Control Total Full -Time Equivalents (FTE) = 0.68 Employee Services - Personnel Total Full -Time Equivalents (FTE) = 4.98 Employee Services - Worker's Comp Total Full -Time Equivalents (FTE) = 1.38 Employee Services - Group Insurance Total Full -Time Equivalents (FTE) = 3.53 Fiscal Year 2018 Employee Services as �s :• Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services Business Center Vision Working and learning together to maintain the diverse community by preserving the natural habitat that makes us a unique and preferred place to live and visit. Mission Statement Provide guidance and essential information to our employees and the public as we navigate through the challenges of a changing workforce by proactive management of our services. Services Provided • Recruit and retain a highly qualified work force. • Administer the group health benefit and worker's compensation program. Strategic Goals Provide sound cost - effective management Capture insurance recovery Sound, cost - effective management of group insurance fund Implement annual health care reform mandates Educate and engage employees about Consumer Driven Health Care Continue to increase health fair participation Continue to promote wellness program (year two) Continue with wellness initiatives such as lunch & learns Reimbursements for walkathons /triathIons, yoga and Zumba classes Requests for proposals for programs and policies for group insurance Human Resources Information System (HRIS) - Evaluate the Pentamation System and work towards steps to streamline processes and integrate the current three different (non- efficient) systems into one fully operational and efficient system Identify, develop, revise and promote Departmental policies, plans and programs Work with Safety Committee Dept. Reps. (ESC) to ensure a Healthy and Safe Working Environment for all County Employees Provide training and ensure compliance with the County's policies Finalize ADA Transition Plan Utilization of LEP plan Track all unemployment claims Complete assessment of county services for effective communications Provide training and ensure compliance with the County's policies. Consistent training provides for a safe and compliant workplace in addition to providing the highest standards of service to the public who come in contact with county employees and services. County Pay and Benefit Structure — Continually monitor the County Pay Plan and employee salaries and benefits to assure staff is retained, decrease annual turnover, and attract the best county employees to increase efficiency and professionalism. Professional County Workforce — Continually build skills and competencies within the department. Create and /or revise department policies, plans, and programs on an as needed basis to comply with the laws and maintain or increase efficiencies. Total Budget 20,161,644 21,667,647 29,262,077 29,391,964 32,368,337 10.6% Revenue Sources General Fund Worker's Compensation Group Insurance Fund FY 2015 FY 2016 Actual Actual 387,375 430,975 3,663,390 2,709,945 16,110, 880 18, 526, 727 FY 2017 FY 2017 Adopted Amended 503,455 535,055 5,470,194 5,470,194 23,288,428 23,386,715 FY 2018 FY 2018 Proposed Change 751,292 49.2% 5,445,943 (0.4 %) 26,171,102 12.4% Total Revenue 20,161,644 21,667,647 29,262,077 29,391,964 32,368,337 10.6% Fiscal Year 2018 Employee Services as �s �s 187 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Proposed Change Employee Services - Group Insurance 16,110,880 18,526,727 23,288,428 23,386,715 26,171,102 12.4% Employee Services - Loss Control 45,041 52,485 56,796 56,796 66,225 16.6% Employee Services - Personnel 387,375 430,975 503,455 535,055 751,292 49.2% Employee Services - Worker's Comp 3,618,349 2,657,459 5,413,398 5,413,398 5,379,718 (0.6 %) Total Budget 20,161,644 21,667,647 29,262,077 29,391,964 32,368,337 10.6% Revenue Sources General Fund Worker's Compensation Group Insurance Fund FY 2015 FY 2016 Actual Actual 387,375 430,975 3,663,390 2,709,945 16,110, 880 18, 526, 727 FY 2017 FY 2017 Adopted Amended 503,455 535,055 5,470,194 5,470,194 23,288,428 23,386,715 FY 2018 FY 2018 Proposed Change 751,292 49.2% 5,445,943 (0.4 %) 26,171,102 12.4% Total Revenue 20,161,644 21,667,647 29,262,077 29,391,964 32,368,337 10.6% Fiscal Year 2018 Employee Services as �s �s 187 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services as �s �s Fiscal Year 2018 Employee Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Employee Services - Loss Control 1.25 0.63 0.68 0.68 - Employee Services - Personnel 4.75 4.75 4.76 4.98 0.23 Employee Services - Worker's Comp 2.28 2.28 2.28 1.38 (0.90) Employee Services - Group Insurance 3.30 3.30 3.43 3.53 0.10 County Attorney - Risk Mgmt. 0.13 - - - - Total Full -Time FTE 11.70 10.95 11.13 10.56 (0.57) Total FTE 11.70 10.95 11.13 10.56 (0.57) as �s �s Fiscal Year 2018 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services Employee Services - Loss Control Mission Statement To provide leadership, training and professional support to promote a safe and heatlhy work environment. Services Provided Provide occupational safety training, inspections and investigations of accidents and analyze trends. Produce and enforce Safety Policies that ensure compliance of the driving policy and provide professional safety consultation to staff including constitutional officers. MANDATES: County Code Article XVII Risk Management Program Section 2 -323 Advisory Board Employee Safety Committee Related Strategic Goal: Public Safety Committed to Saving Lives FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Defensive driving classes to minimize accidents 1,604 3,201 4,954 3,540 10.6% Defensive Driving Classes January - December Annually 10.00 10.00 4.00 10.00 Investigated incidents /accidents Investigated incidents/accidents January - December Annually 102.00 70.00 31.00 70.00 Safety training sessions to minimize risk Safety Training Sessions January - December Annually 15.00 15.00 9.00 15.00 Vehicle incidents /accidents Vehicle incidents/accidents (occupied or not) January - December Annually 28.00 17.00 5.00 17.00 FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 42,756 50,881 53,595 51,842 62,685 17.0% Operating Expenditures 2,285 1,604 3,201 4,954 3,540 10.6% Total Budget 45,041 52,485 56,796 56,796 66,225 16.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Worker's Compensation 45,041 52,485 56,796 56,796 66,225 16.6% Total Revenue 45,041 52,485 56,796 56,796 66,225 16.6% Total FTE 1.25 0.63 0.68 0.68 - Fiscal Year 2018 Employee Services as �s �s FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.00 0.50 0.50 0.50 - Officials & Administrators 0.25 0.13 0.18 0.18 - Total Full -Time FTE 1.25 0.63 0.68 0.68 - Total FTE 1.25 0.63 0.68 0.68 - Fiscal Year 2018 Employee Services as �s �s Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services Employee Services - Personnel Mission Statement Dedicated to providing quality services to the public and employees in the areas of policies and procedures and employment opportunities with utmost respect and consideration to their needs. Services Provided Apply and carry out personnel policies and regulations as adopted by the Board of County Commissioners for recruiting, hiring, and career advancement of qualified personnel. MANDATES: Federal Labor Laws County Code Article II 2 -213 Policies and Procedures Board 69 Career Service Florida Statute Title X Public Officers, Employees and Records Title XXXI Labor Ordinance 007 -2013 - Security Sensitive Background Screenings Major Variances Evergreen Classification and Compensation Study $123,000 County Security Plan $50,000 Advisory Board *Personnel Policies and Procedures Committee *Employee Grievance Council *Career Service Council *Sick Leave Pool Committee Related Strategic Goal: Excellent, Efficient, Equitably - Delivered Public Service Objective /Performance Measures Frequency FY 2016 Actual FY 2017 Target FY 2017 YTD FY 2018 Target % of Employee Turnover Budgetary Cost Summary Actual Actual Adopted Amended Employee Turnover- January - December Annually 1.00 12.00 5.50 12.00 Annual Performance Appraisals 446,702 16.8% Operating Expenditures 33,254 50,270 Annual Performance Appraisals - January - December Annually 550.00 546.00 49.00 550.00 Employment Applications Procssed - 4,974 - - % Total Budget Employment Applications Processed - January - December Annually 1,137.00 1,360.00 248.00 1,200.00 Grievances Filed Grievances filed - January - December Annually 1.00 5.00 1.00 3.00 In House Promotions In House Promotions - January - December Annually 29.00 38.00 25.00 30.00 Number of new hires New Hires - January - December Annually 108.00 96.00 36.00 110.00 Resignations of those employed less than three years Resignations of those employed less than three years - Jan -Dec Annually 41.00 18.00 18.00 40.00 Fiscal Year 2018 Employee Services as �s �s 190 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 343,301 380,705 382,598 369,447 446,702 16.8% Operating Expenditures 33,254 50,270 120,857 160,634 304,590 152.0% Capital Outlay Expenditures 10,820 - - 4,974 - - % Total Budget 387,375 430,975 503,455 535,055 751,292 49.2% Fiscal Year 2018 Employee Services as �s �s 190 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services Employee Services - Personnel FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 387,375 430,975 503,455 535,055 751,292 49.2% Total Revenue 387,375 430,975 503,455 535,055 751,292 49.2% Fiscal Year 2018 Employee Services 191 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.60 1.60 1.00 1.03 0.03 Officials & Administrators 1.37 1.37 1.97 2.20 0.23 Paraprofessionals 0.03 0.03 0.03 - (0.03) Technicians 0.75 0.75 0.75 0.75 - Professionals 1.00 1.00 1.00 1.00 - Total Full -Time FTE 4.75 4.75 4.76 4.98 0.23 �s Total FTE 4.75 4.75 4.76 4.98 0.23 �s Fiscal Year 2018 Employee Services 191 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services Employee Services - Worker's Comp Mission Statement To secure equitable and timely administration of the provisions of the Florida Worker's Compensation Law on behalf of our injured workers by providing an efficient forum with the ultimate goal of ensuring that all injured workers receive all services that are provided in accordance with governmental regulations. Services Provided Ensure that any injured worker gets medical treatment and is returned to work at the first available opportunity. Work in tandem with the Loss Control Office to ensure a safe work environment. MANDATES: Florida Statute Title XXXI Labor Chapter 440 Title XXXVII Insurance Requirements Advisory Board Related Strategic Goal: Fiscal Strength and Stability FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Medical claims (6.5 %) Operating Expenditures 3,194,268 2,237,238 4,875,850 Medical claims Annually 69.00 97.00 90.00 Non - medical claims 5,413,398 5,379,718 (0.6 %) Total Full -Time FTE Non - medical claims Annually 48.00 38.00 48.00 FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 424,082 420,221 537,548 535,548 502,731 (6.5 %) Operating Expenditures 3,194,268 2,237,238 4,875,850 4,877,850 4,876,987 -% Total Budget 3,618,349 2,657,459 5,413,398 5,413,398 5,379,718 (0.6 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Worker's Compensation 3,618,349 2,657,459 5,413,398 5,413,398 5,379,718 (0.6 %) Total Revenue 3,618,349 2,657,459 5,413,398 5,413,398 5,379,718 (0.6 %) Fiscal Year 2018 Employee Services as �s �s 192 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 2.15 2.15 2.00 1.00 (1.00) Officials & Administrators 0.13 0.13 0.28 0.38 0.10 Total Full -Time FTE 2.28 2.28 2.28 1.38 (0.90) Total FTE 2.28 2.28 2.28 1.38 (0.90) Fiscal Year 2018 Employee Services as �s �s 192 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services Employee Services - Group Insurance Mission Statement Providing individualized quality customer service in an empathetic manner to employees and retirees, simplifying the complex world of employee benefit program administration by delivering their benefit needs efficiently and effectively. Services Provided Provide insurance benefits to active employees, retirees, and their eligible dependents in accordance with BOCC policies MANDATES: County Code Article II Chapter 63 & 76 Group Insurance Florida Statute Chapter 112 - General Provisions Title XXXVII Insurance Requirements FY 2016 Resolution 388 -2013 Retirees FY 2017 081 -1998 Domestic Partners FY 2018 120 -2010 AFLAC Frequency 369 -2011 Wellness > Patient Protection Affordable Care Act (PPACA) Target IRS Section 6055 & 6056 Reporting 285,421 Annual Notices: 282,982 *Medicare Part D Drug Plan 17.0% *Womens Health and Cancer Rights Annually *CHIP - State Premium Assistance 440.00 0.00 Z Major Variances Increase in Medical Claims for Group Insurance ($1.8M). as Advisory Board Annually 97.00 �a Employee Benefits Committee I® Health Benefits Review and Recommendations Team L Related Strategic Goal: Excellent, Efficient, Equitably - Delivered Public Service FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Health Fair Participation 285,421 282,982 282,982 331,202 17.0% Health Fair participants Annually 398.00 440.00 0.00 500.00 In Network Utilization Percentage of In Network Utilization Annually 97.00 98.50 0.00 98.00 In Patient Avg. Length of Days Stay Average Lenght of Days Stay Annually 3.91 4.00 0.00 4.01 Lunch and Learn Participation Lunch and Learn Participation Annually 275.00 300.00 0.00 330.00 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 239,327 285,421 282,982 282,982 331,202 17.0% Operating Expenditures 15,871,553 18,241,306 23,005,446 23,103,733 25,839,900 12.3% Total Budget 16,110,880 18,526,727 23,288,428 23,386,715 26,171,102 12.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Group Insurance Fund 16,110,880 18,526,727 23,288,428 23,386,715 26,171,102 12.4% Total Revenue 16,110,880 18,526,727 23,288,428 23,386,715 26,171,102 12.4% Fiscal Year 2018 Employee Services 193 , r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Employee Services Employee Services - Group Insurance as �s �s Fiscal Year 2018 Employee Services 194 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 3.15 3.15 3.00 3.00 - Officials & Administrators 0.15 0.15 0.43 0.53 0.10 Total Full -Time FTE 3.30 3.30 3.43 3.53 0.10 Total FTE 3.30 3.30 3.43 3.53 0.10 as �s �s Fiscal Year 2018 Employee Services 194 C.4.a Engineering Service /Roads Proposed FY18: FY18 Revenue Source General Fund $0 Other Ad Valorem $0 Non Ad Valorem $3,359,751 Capital Funds $20,804,096 $24,163,847 FY18 Revenue Source ■General Fund 0% • Other Ad Valorem 0% 4D • Non Ad Valorem ■ Capital Funds 90,000,000 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 FY16 Budget FY17 Budget FY18 Budget Card Sound Road (County Engineering Capital --X—County Engineering General --I--Impact Fees Roadways }Road Department — Transportation Capital Projects J Expenditures by Department Card Sound Road County Engineering Capital County Engineering General Impact Fees Roadways Road Department Transportation Capital Projects Total Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget FY18 Budget I Change 1,635,705 3,448,648 3,273,212 -5.1% 1,265,269 - - 0.0% 369,248 81,918 86,539 5.6% 1,249,075 1,247,064 1,410,897 13.1% 11,748,210 9,761,768 10,727,895 9.9% 7,079,604 12,514,290 8,665,304 -30.8% 23,347,111 27,053,688 24,163,847 -10.7% FY18 Expenditures by Department • Card Sound Road • County Engineering Capital 6% • County Engineering General • Impact Fees Roadways • Road Department • Transportation Capital Projects d m d c d k7 d m d c d LL LL T c 0 U 0 0 c 0 c d E t M M a 195 Packet Pg. 235 Expenditures by Department C.4.a Engineering Service /Roads Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget FY18 Budget I Change 3,532,595 2,875,322 3,160,103 9.9% 9,528,433 11,265,515 4,891,655 -56.6% 10,286,083 12,912,851 16,112,089 24.8% 23,347,111 27,053,688 24,163,847 -10.7% Budgetary Cost Summary 30000000 25000000 20000000 15000000 10000000 5000000 0 d m d c d F d rn 00 d c d F LL LL T C 7 O U N O L 0 C O L d E t V Q 196 Packet Pg. 236 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads Engineering Services /Roads Organizational Chart Total Full -Time Equivalents (FTE) = 44.06 County Engineering General Total Full -Time Equivalents (FTE) = 0.74 Road Department Total Full -Time Equivalents (FTE) = 30.93 Card Sound Road Total Full -Time Equivalents (FTE) = 12.39 �s F_ Fiscal Year 2018 Engineering Services /Roads 197 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads Strategic Goals Fiscal Year 2018 Engineering Services /Roads 198 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Appropriations by Department Actual Actual Adopted Amended Proposed Change 4.22 Card Sound Road 1,439,629 1,479,768 3,448,648 3,448,648 3,273,212 (5.1 %) - County Engineering Capital 2,066,342 - - - - - % 12.55 County Engineering General (89,771) 49,150 81,918 81,918 86,539 5.6% 44.06 Impact Fees Roadways 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% - Road Department 7,302,354 8,726,944 9,761,768 18,861,032 10,727,895 9.9% Transportation Capital Projects 568,237 2,337,294 12,514,290 12,532,117 8,665,304 (30.8 %) Total Budget 12,225,326 12,685,426 27,053,688 36,170,779 24,163,847 (10.7 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 �s Revenue Sources Actual Actual Adopted Amended Proposed Change Road And Bridge Fund 4,154,918 5,175,452 9,761,768 9,761,768 10,727,895 9.9% Governmental Fund Type Grants 5,213,779 3,551,493 - 9,099,264 - - % Impact Fees Fund - Roadway 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% One Cent Infra - structure Sales Tax 568,237 2,337,294 12,514,290 12,532,117 8,665,304 (30.8 %) Card Sound Bridge 1,349,858 1,528,917 3,530,566 3,530,566 3,359,751 (4.8 %) Total Revenue 12,225,326 12,685,426 27,053,688 36,170,779 24,163,847 (10.7 % Fiscal Year 2018 Engineering Services /Roads 198 1 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance County Engineering Capital 4.22 4.22 4.22 - (4.22) County Engineering General 0.74 0.74 0.74 0.74 - Road Department 27.28 26.83 26.71 30.93 4.22 Card Sound Road 12.55 12.47 12.39 12.39 - Total Full -Time FTE 44.79 44.26 44.06 44.06 - Total FTE 44.79 44.26 44.06 44.06 - Fiscal Year 2018 Engineering Services /Roads 198 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads County Engineering Capital Mission Statement To effectively manage projects within contract budget and time constraints, ensuring the coordination, preparation and presentation of contracts, amendments, change orders, work authorizations and payments, while protecting the best interests of Monroe County and the safety of its citizens and visitors. Services Provided Engineering services, including construction management, surveying, and inspection of a variety of county projects, and management of the County's 7 -Year Roadway /Bicycle Path Plan, ADA Transition Plan and Capital Improvement Projects. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 2,066,342 - - - - - % Total Budget 2,066,342 - - - - -% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Governmental Fund Type Grants 2,066,342 - - - - - % Total Revenue 2,066,342 - - - - - as �s �s Fiscal Year 2018 Engineering Services /Roads 199 1 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.17 1.17 1.17 - (1.17) Officials & Administrators 0.45 0.55 0.10 - (0.10) Professionals 2.60 2.50 2.95 - (2.95) Total Full -Time FTE 4.22 4.22 4.22 - (4.22) Total FTE 4.22 4.22 4.22 - (4.22) as �s �s Fiscal Year 2018 Engineering Services /Roads 199 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads County Engineering General Services Provided General Fund and Card Sound Bridge Engineering services Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s �s F- FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures (89,600) 45,428 76,746 76,746 81,182 5.8% Operating Expenditures 3,782 3,722 5,172 5,172 5,357 3.6% Capital Outlay Expenditures (3,953) - - - - - % Total Budget (89,771) 49,150 81,918 81,918 86,539 5.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Card Sound Bridge (89,771) 49,150 81,918 81,918 86,539 5.6% Total Revenue (89,771) 49,150 81,918 81,918 86,539 5.6% Fiscal Year 2018 Engineering Services /Roads 200 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 0.19 0.19 0.19 0.19 - Officials & Administrators 0.15 0.20 0.05 0.05 - Professionals 0.40 0.35 0.50 0.50 - Total Full -Time FTE 0.74 0.74 0.74 0.74 - Total FTE 0.74 0.74 0.74 0.74 - Fiscal Year 2018 Engineering Services /Roads 200 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads Road Department Mission Statement To maintain and improve all 1,209 county roads, 397 miles and 26 bridges for the ease of movement of the people and goods in Monroe County and to provide all citizens and visitors with a safe and visually enjoyable right -of -way in which to travel. The Florida Dept. of Transportation is responsible for maintaining and improving U.S. 1 (Overseas Highway) and South Roosevelt Blvd. in Key West. The County is responsible for maintaining and improving County roads. Services Provided Plan, oversee and administer road and bridge improvement /repair contracts. Incorporate the Florida Department of Transportation's 5 Year Work Program into the Capital Improvement Plan and when needed, find the necessary Grant matches for those State projects. Maintenance of 312 county miles including: cleaning and mowing of the rights -of -way, street patching, guardrail maintenance, street sweeping, stormwater drainage installation and maintenance, and maintaining signs and markings. Major Variances > Road & Bridge Projects: • Key Largo I Roadway & Drainage Improvement Project • Key Largo 11 Roadway & Drainage Improvement Project • Garrison Bight Bridge Repair Project • Sugarloaf Boulevard Bridge Replacement Project • Duck Key Bridges Cultural Resources Assessment Project • $500,000 for miscellaneous projects: road asset management system, drainage maintenance program. • Decrease in Vehicles (- $101K). Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,642,307 1,628,086 2,083,168 2,154,330 2,303,564 10.6% Operating Expenditures 4,943,678 5,402,455 1,928,258 11,495,563 3,505,048 81.8% Capital Outlay Expenditures 716,369 1,696,404 5,750,342 5,211,139 4,919,283 (14.5 %) Total Budget 7,302,354 8,726,944 9,761,768 18,861,032 10,727,895 9.9% FY 2015 Revenue Sources Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Road And Bridge Fund 4,154,918 5,175,452 9,761,768 9,761,768 10,727,895 9.9% Governmental Fund Type Grants 3,147,437 3,551,493 - 9,099,264 - - % Total Revenue 7,302,354 8,726,944 9,761,768 18,861,032 10,727,895 9.9% as �s Fiscal Year 2018 Engineering Services /Roads 201 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads Road Department Fiscal Year 2018 Engineering Services /Roads 202 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 3.88 3.63 3.63 15.80 12.17 Officials & Administrators 0.20 - - 0.10 0.10 Service - Maintenance 7.00 7.00 6.00 5.00 (1.00) Skilled Craft Workers 11.00 11.00 11.00 7.00 (4.00) Service Maintenance 4.00 4.00 5.00 - (5.00) Professionals 0.20 0.20 0.08 3.03 2.95 Other 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 27.28 26.83 26.71 30.93 4.22 Total FTE 27.28 26.83 26.71 30.93 4.22 as �s �s Fiscal Year 2018 Engineering Services /Roads 202 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads Card Sound Road Major Variances Decrease due to completing Construction of TOLL -BY -PLATE Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s �s F- FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 824,464 740,041 715,408 715,408 775,357 8.4% Operating Expenditures 611,212 717,758 413,740 413,150 736,975 78.1% Capital Outlay Expenditures 3,953 21,968 2,319,500 2,320,090 1,760,880 (24.1 %) Total Budget 1,439,629 1,479,768 3,448,648 3,448,648 3,273,212 (5.1 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Card Sound Bridge 1,439,629 1,479,768 3,448,648 3,448,648 3,273,212 (5.1 %) Total Revenue 1,439,629 1,479,768 3,448,648 3,448,648 3,273,212 (5.1 % Fiscal Year 2018 Engineering Services /Roads 203 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 8.39 8.39 8.39 8.39 - Officials & Administrators 0.08 - - - - Service - Maintenance - - - 2.00 2.00 Skilled Craft Workers - - - 1.00 1.00 Service Maintenance 2.00 2.00 2.00 - (2.00) Professionals 1.08 1.08 1.00 1.00 - Other 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 12.55 12.47 12.39 12.39 - Total FTE 12.55 12.47 12.39 12.39 - Fiscal Year 2018 Engineering Services /Roads 203 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads Transportation Capital Projects Mission Statement To provide a safe, convenient, efficient, and environmentally - Compatible motorized and non - motorized transportation system for the movement of people and goods in Monroe County. To implement Element #3 Traffic Circulation of the 2030 Comp Plan. Services Provided For several years, County road projects were deferred until all wastewater projects were fully funded. Over the next 4 -5 year, road paving will be implemented once the Road Assessment report is completed and priorities are set. Funds will also be available from Fund 102 (Roads & Bridges) to cover the backlog of paving and paving the Cudjoe Regional area once, the wastewater pipes are placed under ground. Major Variances Fund 304: Stock Island I Roadway & Drainage Improvement Project - construction to continue into FY18 Stock Island 11 Roadway & Drainage Improvement Project - construction beginning in FY18 Key Largo /Burton Drive Road - construction beginning in FY18 1st Street /Bertha - construction beginning in FY18 See the Capital Project section for further project details. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures - 178,379 8,918,345 8,918,345 644,275 (92.8 %) Capital Outlay Expenditures 568,237 2,158,915 3,595,945 3,613,772 8,021,029 123.1% Total Budget 568,237 2,337,294 12,514,290 12,532,117 8,665,304 (30.8 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change One Cent Infra - structure Sales Tax 568,237 2,337,294 12,514,290 12,532,117 8,665,304 (30.8 %) Total Revenue 568,237 2,337,294 12,514,290 12,532,117 8,665,304 (30.8 %) as �s Fiscal Year 2018 Engineering Services /Roads 204 , r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Engineering Services /Roads Impact Fees Roadways Mission Statement Provide a safe network of County streets and roads to serve the residents that takes into account the changes in where development is occurring. Services Provided Funds are used exclusively for the capital expansion of the county's major road network system in the district from which the moneys were collected, with the exception that a portion of the funds from each district may be allocated to projects outside of the district, on U.S. 1, Card Sound Road, and C -905 in Key Largo, and the proceeds are used in a manner consistent with the capital improvements plan of the comprehensive plan. The funds shall be used solely for the purpose of acquisition, expansion and development of the major road network system determined to be needed to serve new development, including but not limited to: 1) Planning, design and construction plan preparation; 2) Right -of -way acquisition; 3) Construction of new through lanes; 4) Construction of new turn lanes; 5) Construction of new bridges; 6) Construction of new drainage facilities in conjunction with new roadway construction; 7) Purchase and installation of traffic signalization; 8) Construction of new curbs, medians and shoulders; 9) Construction of new bicycle paths; 10) Construction of new pedestrian pathways and sidewalks; 11) Installation of new landscaping in conjunction with any of the projects listed above. The disbursal of such funds requires the approval of the Board of County Commissioners. To follow the level of service goals and objectives of Element #3, Traffic Circulation. Major Variances Budgets are adjusted to reflect available funding. Impact Fees Roadways Fund 130 district budgets are listed under the Capital Improvement Plans. Total Approved Budgeted Projects: District 2- Budget of $1,172,325 ($950,000 allocated to Truman Bridge) will partially fund design and construction for replacement of two Duck Key Bridges) Advisory Board Objective /Performance Measures FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 55,906 (18,477) - - - - % Capital Outlay Expenditures 882,628 110,747 1,247,064 1,247,064 1,410,897 13.1% Total Budget 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Impact Fees Fund - Roadway 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% Total Revenue 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% as 0 �s �s Fiscal Year 2018 Engineering Services /Roads 205 1 C.4.a Fleet Management Proposed FY18: FY18 Revenue Source General Fund $0 Other Ad Valorem $0 Non Ad Valorem $3,011,501 Capital Funds $0 $3,011,501 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Expenditures by Department Fleet Management Total FY18 Revenue Source ■General Fund 0% ■ Other Ad Valorem 0% ■ Non Ad Valorem 100% ■ Capital Funds 0% Expenditures by Department tFleet Management Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 2,930,714 2,913,122 3,011,501 3.4% 2,930,714 2,913,122 3,011,501 3.4% FY18 Expenditures by Department ■ Fleet Management 100% 206 Packet Pg. 246 FY16 Budget FY17 Budget FY18 Budget C.4.a Fleet Management Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Personnel Expenditures 0 Operating Expenditures Capital Outlay Expenditures Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change FTE History 17.05 17.05 17.05 FY18 Change FTE added in FY17 for a Mechanic for Fire Engines Moved to Fire Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 1,170,444 1,440, 706 1,462, 291 1.5% 1,449,270 1,461,416 1,538,210 5.3% 311,000 11,000 11,000 0.0% 2,930,714 2,913,122 3,011,501 3.4% Budgetary Cost Summary 207 Packet Pg. 247 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Fleet Management Fleet Management Organizational Chart Total Full -Time Equivalents (FTE) = 17.05 Fleet Management Total Full -Time Equivalents (FTE) = 17.05 as �s �s F_ Fiscal Year 2018 Fleet Management 1' Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Fleet Management Mission Statement Provide fleet management services in the most effective and efficient means possible. Services Provided • Maintain the fleet of vehicles and equipment in a safe operating condition. • Perform and document preventative maintenance, safety inspections and repairs to the BOCC's and other government agencies' fleet, which includes small vehicles and trucks, rolling equipment and emergency generators. • Provide fuel 24 a day, 365 days per year. • Provide emergency generator service. • Provide related management services, i.e., vehicle acquisition and disposal, parts procurement, etc. Strateaic Goals FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 as Actual Adopted Amended Proposed Change Fleet Management Fund 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% Total Revenue 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% �s FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Proposed Change Fleet Management 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% Total Budget 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Fleet Management Fund 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% Total Revenue 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Fleet Management 17.05 17.05 17.05 17.05 - Total Full -Time FTE 17.05 17.05 17.05 17.05 - Total FTE 17.05 17.05 17.05 17.05 - Fiscal Year 2018 Fleet Management 209 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Fleet Management Fleet Management Mission Statement Provide fleet management services in the most effective and efficient means possible. Services Provided • Maintain the fleet of vehicles and equipment in a safe operating condition; • Perform and document preventative maintenance, safety inspections and repairs to the BOCC's and other government agencies' fleet, which includes small vehicles and trucks, rolling equipment and emergency generators; • Provide fuel 24 hours a day, 365 days per year; • Provide emergency generator service; • Provide related management services, i.e., vehicle acquisition and disposal, parts procurement, etc. Major Variances BOCC approved New FTE October 19th for a Mechanic Emergency Vehicle Technician ($86K). - Increase costs due to New In -House Fire Apparatus - Additional costs for operating supplies and repair and maintenance ($22K). -Part time assistance with Professional Accounting Services ($20K). Advisory Board Objective /Performance Measures FY 2015 FY 2016 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,052,719 1,167,164 1,440,706 1,440,706 1,462,291 1.5% Operating Expenditures 1,118,480 1,059,748 1,461,416 1,459,433 1,538,210 5.3% Capital Outlay Expenditures - (1) 11,000 12,983 11,000 - % Total Budget 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Fleet Management Fund 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% Total Revenue 2,171,199 2,226,911 2,913,122 2,913,122 3,011,501 3.4% Total Full -Time FTE 17.05 17.05 17.05 17.05 Total FTE 17.05 17.05 17.05 17.05 - as 0 �s �s Fiscal Year 2018 Fleet Management 210 1 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 2.00 2.00 15.00 14.00 (1.00) Officials & Administrators 1.00 1.05 1.05 1.05 - Service - Maintenance 3.00 3.00 - - - Skilled Craft Workers 8.00 8.00 - 1.00 1.00 Technicians 1.00 1.00 1.00 1.00 - Service Maintenance 1.00 1.00 - - - Professionals 1.05 1.00 - - - Total Full -Time FTE 17.05 17.05 17.05 17.05 Total FTE 17.05 17.05 17.05 17.05 - as 0 �s �s Fiscal Year 2018 Fleet Management 210 1 C.4.a Information Technology Proposed FY18: FY18 Revenue Source General Fund $2,816,305 Other Ad Valorem $0 Non Ad Valorem $0 Capital Funds $0 $2,816,305 2,500,000 2,000,000 1,500,000 1,000,000 500,000 —M— Technology Replacement Expenditures Information Technology Technology Replacement Total FY18 Revenue Source ■General Fund 100% ■ Other Ad Valorem 0% ■ Non Ad Valorem 0% ■ Capital Funds 0% Expenditures -4--information Technology Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget I FY18 Budget Change 1,784,673 2,028,324 2,344,205 15.6% 338,000 338,000 472,100 39.7% 2,122,673 2,366,324 2,816,305 19.0% FY18 Expenditures ■ Information Technology ■ Technology Replacement 211 Packet Pg. 251 FY16 Budget FY17 Budget FY18 Budget C.4.a Information Technology Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Personnel Expenditures 0 Operating Expenditures Capital Outlay Expenditures Adopted Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 13.00 15.00 16.05 1.05 FY17 Change Vacant position reallocated from County Administrator FY18 Change 1 FTE Request for Enterprise Software Manager Reallocate Assistant County Administrator between departments Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,004,006 1,317,940 1,520,840 15.4% 844,167 810,412 910,465 12.3% 274,500 274,500 385,000 40.3% 2,122,673 2,402,852 2,816,305 17.2% Budgetary Cost Summary 212 Packet Pg. 252 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Information Technology Information Technology Organizational Chart Total Full -Time Equivalents (FTE) = 16.06 Information Technology Total Full -Time Equivalents (FTE) = 16.06 as �s �s F_ Fiscal Year 2018 Information Technology 213 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Information Technology Business Center Vision Technology is not an end but rather a means to an end, helping our County Staff, residents, and visitors efficiently access and utilize County services Mission Statement The mission of Monroe County Information Technology Department is to responsibly apply technology to enable communication, responsiveness and collaboration with our citizens and our community. Services Provided IT Help Desk and Application support Website, Social Media and Mobile Applications Phone and PBX services Network and I Services Monroe County Television Strategic Goals 1. Monitor expenditures to ensure that they remain within budget guidelines 2. Monitor equipment inventory and maintain equipment properly 3. Create, administer and support a reliable and efficient application, communications, and network environment to enhance the productivity of County staff 4. Provide technology solutions designed to lower energy costs and promote sustainability FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Proposed Change Information Technology 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% Total Budget 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% Total Revenue 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Information Technology 13.00 13.00 15.00 16.05 1.05 Total Full -Time FTE 13.00 13.00 15.00 16.05 1.05 Total FTE 13.00 13.00 15.00 16.05 1.05 as �s Fiscal Year 2018 Information Technology 214 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Information Technology Information Technology Mission Statement The mission of Monroe County Information Technology Department is to responsibly apply technology to enable communication, responsiveness and collaboration with our citizens and our community. Services Provided Management and operation of computer and communications technology including Information Technology for the BOCC, Public Broadcasting, most telephone service and backbone data communication for all of Monroe County government. Major Variances FY18 Budget includes additional money requested for: 1 New FTE request for Enterprise Software Manager Operating /Capital Equipment Enhancements Upgrade of Office 365 ($40K) Server Refresh ($60K) Emergency Satellite Communications ($75K) Repair and Maintenance ($11K) Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Budget Goals FY 2015 Actual Budget Goals Annually Closed Work Orders FY 2018 Proposed Completed Work Orders by IT Monthly Inventory Audit 1,077,613 Inventory Tracking Annually Network Uptime 15.4% Network Availability Monthly Website Visitors 810,412 Website Visitors Monthly Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 891,003 1,077,613 1,317,940 1,285,623 1,520,840 15.4% Operating Expenditures 875,639 838,760 810,412 985,173 910,465 12.3% Capital Outlay Expenditures 105,533 123,127 274,500 146,000 385,000 40.3% Total Budget 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% Total Revenue 1,872,175 2,039,500 2,402,852 2,416,796 2,816,305 17.2% Fiscal Year 2018 Information Technology as �s 215 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Information Technology Information Technology as �s �s Fiscal Year 2018 Information Technology 216 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 3.00 3.00 3.00 3.00 - Officials & Administrators 2.00 2.00 2.00 2.05 0.05 Technicians 6.00 7.00 9.00 10.00 1.00 Professionals 2.00 1.00 1.00 1.00 - Total Full -Time FTE 13.00 13.00 15.00 16.05 1.05 Total FTE 13.00 13.00 15.00 16.05 1.05 as �s �s Fiscal Year 2018 Information Technology 216 C.4.a Library Services Proposed FY18: FY18 Revenue Source General Fund $3,795,588 Other Ad Valorem $0 Non Ad Valorem $280,000 Capital Funds $1,167,048 $5,242,636 FY18 Revenue Source ■General Fund 5 % ■ Other Ad Valorem 0% ■ Non Ad Valorem 40 ■ Capital Funds Expenditures by Department Impact Fees Libraries Admin Support Key West Library Marathon Library Big Pine Library Islamorada Library Key Largo Library Law Library Golan Trust Total Adopted Expenditures by Department 1,400,000 FY18 FY16 Budget Impact Fees Libraries 1,200,000 --4--Admin Support 778,267 Key West Library 1,000,000 12.8% 353,093 — Marathon Library 800,000 —11--Big Pine Library 373,146 flslamorada Library 600,000 10.6% 308,432 --0—Key Largo Library 400,000 --)I-Law Library 442,230 —° Golan Trust 200,000 13.3% 68,998 FY16 Budget FY17 Budget FY18 Budget Expenditures by Department Impact Fees Libraries Admin Support Key West Library Marathon Library Big Pine Library Islamorada Library Key Largo Library Law Library Golan Trust Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 819,882 1,106,827 1,167,048 5.4% 737,759 750,392 982,109 30.9% 778,267 821,392 926,417 12.8% 353,093 388,477 479,575 23.5% 373,146 398,587 440,762 10.6% 308,432 322,487 365,254 13.3% 442,230 462,704 524,113 13.3% 68,998 72,160 77,358 7.2% 305,000 270,000 280,000 3.7% 4,186,807 4,593,026 5,242,636 14.1% FY18 Expenditures by Department 5% ■ Impact Fees Libraries • Admin Support • Key West Library • Marathon Library • Big Pine Library • Islamorada Library • Key Largo Library • Law Library Golan Trust 217 Packet Pg. 257 C.4.a Library Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 2,582,281 2,738,352 2,946,434 7.6% 346,844 340,047 524,754 54.3% 1,257,682 1,514,627 1,771,448 17.0% 4,186,807 4,593,026 5,242,636 14.1% Budgetary Cost Summary 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 • Personnel Expenditures • Operating Expenditures • Capital Outlay Expenditures 218 Packet Pg. 258 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Library Services Library Services Organizational Chart Total Full -Time Equivalents (FTE) = 41.66 Libraries Total Full -Time Equivalents (FTE) = 41.66 as �s �s F_ Fiscal Year 2018 Library Services 219 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Library Services Business Center Vision The people of the Monroe County community will: • Have the information they need to succeed at school, at work, and in their personal lives; • Discover the joy of reading and develop an appreciation of learning; • Enjoy a high level of access to electronic information resources, through the latest information technologies in the provision of Library services; • Develop the technological, information seeking, and information evaluation skills needed in an increasingly complex world; • Use the resources of the Monroe County Public Library in a way that will improve the quality of their lives and that of the community as a whole. Mission Statement Our mission is to meet the changing needs of our communities for information, education, and entertainment with materials in a variety of formats, in buildings that are inviting, comfortable, and fitted for technological growth, with a staff that is friendly, helpful, and knowledgeable, in partnerships with our library communities. Services Provided • Free Library cards for County residents, providing open access to all Library privileges • Provision of books, periodicals, audio and video materials for circulation to Library patrons and in -house use • Programs for children, ranging from toddlers through school -aged, both in -house and through outreach activities • Programs for adults, covering a wide range of interests • Inter - Library Loan services for obtaining patron- requested materials from Libraries across the country • Reference services in person, by telephone inquiry and through electronic transmission • Public access to internet information through a computer network; wireless access also available onsite • 24/7 access to the Library catalog through our website, providing off -site ability for patrons to renew and request Library materials • 24/7 access through the Library website to our collection of databases, free to our patrons • 24/7 access for our patrons to a growing collection of digital materials for downloading to a reading or listening device Strategic Goals Continue the development of branch collections in non - English materials, in print and electronic format; add databases for access to a variety of audio and visual materials in response to patron requests. Increase in programs and classes for all age groups, to meet needs and interests of our broad spectrum of community. Continue to reorganize the Florida History Department in Key West to Improve display space and work space, as well as increasing security for the delicate materials contained there. Explore preservation methods and prioritize and categorize. Promote digitization of selected materials to increase the web presence of the collections, and enable online access wherever feasible. Expand these activities to the Florida History collections in the branches to coordinate access to all Florida History collections in the system. FY 2015 Appropriations by Department Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Impact Fees Libraries - - 1,106,827 1,106,827 1,167,048 5.4% Libraries 2,952,682 2,947,973 3,486,199 3,854,944 4,075,588 16.9% Total Budget 2,952,682 2,947,973 4,593,026 4,961,771 5,242,636 14.1% Total Revenue 2,952,682 2,947,973 4,593,026 4,961,771 5,242,636 14.1% as 0 �s Fiscal Year 2018 Library Services 220 r FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 2,794,617 2,861,863 3,216,199 3,385,995 3,795,588 18.0% Governmental Fund Type Grants 96,188 78,061 - 122,656 - - % Impact Fees Fund - Libraries - - 1,106,827 1,106,827 1,167,048 5.4% Misc Special Revenue Fund 61,878 8,049 270,000 346,293 280,000 3.7% Total Revenue 2,952,682 2,947,973 4,593,026 4,961,771 5,242,636 14.1% as 0 �s Fiscal Year 2018 Library Services 220 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Library Services FY 2015 Position Summary by Department Actual FY 2016 Actual FY 2017 Adopted FY 2018 FY 2018 Proposed Variance Libraries 41.66 41.66 41.66 41.66 - Total Full -Time FTE 41.66 41.66 41.66 41.66 - Total FTE 41.66 41.66 41.66 41.66 - as �s �s Fiscal Year 2018 Library Services 221 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Library Services Impact Fees Libraries Services Provided Funds are used exclusively for the capital expansion of the county's library facilities in a manner consistent with the capital improvements plan of the comprehensive plan. The disbursal of such funds shall require the approval of the BOCC. Major Variances This budget has been adjusted to reflect available revenue. Impact Fees Libraries Fund 132 budgets are also listed under the Capital Improvement Plan section. Advisory Board Library Advisory Board, appointed by Commissioner for appropriate county -wide districts. FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Capital Outlay Expenditures - - 1,106,827 1,106,827 1,167,048 5.4% Total Budget - - 1,106,827 1,106,827 1,167,048 5.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Impact Fees Fund - Libraries - - 1,106,827 1,106,827 1,167,048 5.4% Total Revenue - - 1,106,827 1,106,827 1,167,048 5.4% as �s Fiscal Year 2018 Library Services 222 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Library Services Libraries Mission Statement Our mission is to meet the changing needs of our communities for information, education, and entertainment with materials in a variety of formats, in buildings that are inviting, comfortable, and fitted for technological growth, with a staff that is friendly, helpful, and knowledgeable, in partnerships with our library communities. Services Provided Key West Branch (May Hill Russell): 700 Fleming Street, Key West, FL 33040 Big Pine Key Branch: 213 Key Deer Boulevard, Winn -Dixie Shopping Center, Big Pine Key, FL 33043 Marathon Branch (George Dolezal) : 3251 Overseas Highway, MM 48.7 Oceanside, Marathon, FL 33050 Islamorada Branch (Helen Wadley): 81830 Overseas Highway, Islamorada, FL 33036 Key Largo Branch: 101485 Overseas Highway, Tradewinds Shopping Center, Key Largo, FL 33037 www.keyslibraries.org Major Variances FY17 Reorganization Salary changes ($63K) Library Enhancements ($358K) -Add electronic databases offering video, music, language study, and staff and patron educational presentations, based on patron requests and staff research - Increase for operating supplies for Florida History, Technical Services, ILS Enhancements Increase to expand audio, e- materials collections, foreign language materials, and update print collection -Add funding for program speakers, presenters, performers, etc. on a regular basis - Replace reference desk and computers with patron - friendly model - Replace old, worn furnishings in juvenile and YA areas Advisory Board Library Advisory Board, five members appointed by Commissioner from appropriate county district. FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Broad -based patron service Increase in circulation of electronic materials co Annually 19,365.00 19,365.00 Reach out to a diverse community e -visit increase to library website and online offerings Annually Increase in programs for all age groups in the community Annually Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 2,383,493 2,427,714 2,738,352 2,738,352 2,946,434 7.6% Operating Expenditures 381,656 358,742 340,047 506,644 524,754 54.3% Capital Outlay Expenditures 187,533 161,518 407,800 609,948 604,400 48.2% Total Budget 2,952,682 2,947,973 3,486,199 3,854,944 4,075,588 16.9% Total Revenue 2,952,682 2,947,973 3,486,199 3,854,944 4,075,588 16.9% as �s Fiscal Year 2018 Library Services 223 r FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 2,794,617 2,861,863 3,216,199 3,385,995 3,795,588 18.0% Governmental Fund Type Grants 96,188 78,061 - 122,656 - - % Misc Special Revenue Fund 61,878 8,049 270,000 346,293 280,000 3.7% Total Revenue 2,952,682 2,947,973 3,486,199 3,854,944 4,075,588 16.9% as �s Fiscal Year 2018 Library Services 223 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Library Services Libraries as �s �s Fiscal Year 2018 Library Services 224 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 2.00 1.00 2.00 30.72 28.72 Officials & Administrators 1.00 1.00 1.00 1.00 - Paraprofessionals 24.72 24.72 24.72 2.00 (22.72) Technicians 3.00 4.00 3.00 1.00 (2.00) Professionals 10.94 10.94 10.94 6.94 (4.00) Total Full -Time FTE 41.66 41.66 41.66 41.66 - Total FTE 41.66 41.66 41.66 41.66 - as �s �s Fiscal Year 2018 Library Services 224 C.4.a Planning & Environmental Resources Proposed FY18: FY18 Revenue Source Adopted General Fund $0 Other Ad Valorem $3,409,171 Non Ad Valorem $2,483,568 Capital Funds $0 $5,892,739 FY18 Revenue Source 42% ■General Fund 0% • Other Ad Valorem \� • Non Ad Valorem ® ■ Capital Funds 0% Expenditures by Department 3,000,000 2,500,000 2,000,000 Av 1,500,000 1,000,000 500,000 FY16 Budget FY17 Budget FY18 Budget Growth Mgmt. Administration --4--Planning Department X2010 Comprehensive Plan — Planning Commission Environmental Resources (Marine Resources --O—Planning/Building Refunds Expenditures by Department Growth Mgmt. Administration Planning Department 2010 Comprehensive Plan Planning Commission Environmental Resources Marine Resources Planning/Building Refunds Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 918,700 789,903 - - 100.0% 1,560,550 1,721,385 2,417,833 40.5% 130,000 - - 0.0% 82,176 87,033 88,390 1.6% 1,717,622 1,240,969 1,387,470 11.8% 2,008,268 2,030,399 1,937,046 -4.6% 12,000 12,000 62,000 416.7% 6,429,316 5,881,689 5,892,739 0.2% FY18 Expenditures by Department lo/ ^ ^' row Mgmt. Administration ■ Planning Department ■ 2010 Comprehensive Plan ■ Planning Commission ■ Environmental Resources ■ Marine Resources ■ Planning/Building Refunds 225 Packet Pg. 265 C.4.a Planning & Environmental Resources Budgetary Cost S"mman, Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 2,486,936 2,582,130 2,947,059 14.1% 2,634,813 2,052,992 1,738,013 -15.3% 1,307,567 1,246,567 1,207,667 -3.1% 6,429,316 5,881,689 5,892,739 0.2% Budgetary Cost Summary Personnel Expenditures ■ Operating Expenditures Capital Outlay Expenditures 226 Packet Pg. 266 FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 29.43 29.43 32.77 3.34 FY16 Change Assistant County Administrator position reallocated to County Administrator Floodplain Administrator position eliminated Affordable Housing position eliminated Staff Assistant position eliminated BOCC Executive Assistant added duties for Affordable Housing from BOCC Administration FY17 Change Sr. Administrator GIS moved to Planning Department from GIS and overlap of Executive Administrator position FY18 Change Reallocate Assistant County Administrator and Executive Assistant between departments 1 FTE Request for GIS Administrator split 50/50 with Planning Record Coordinator moved from Growth Management Admin to Building Decrease in FTE due to Executive Assistant no longer acting as Affordable Housing Coordinator 4 FTE's for Enhanced Service Delivery 226 Packet Pg. 266 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Planning & Environmental Resources Organizational Chart Total Full -Time Equivalents (FTE) = 32.77 Growth Management Administration Total Full -Time Equivalents (FTE) = 1.00 Planning Department Total Full -Time Equivalents (FTE) = 21.44 Environmental Resources Total Full -Time Equivalents (FTE) = 9.33 Marine Resources Total Full -Time Equivalents (FTE) = 1.00 Fiscal Year 2018 Planning & Environmental Resources a� �s 227 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Strategic Goals Fiscal Year 2018 Planning & Environmental Resources 228 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Appropriations by Department Actual Actual Adopted Amended Proposed Change 3.58 2010 Comp Plan 186,275 60,342 - - - - % 4.92 Environmental Resources 1,124,983 1,683,391 1,240,969 1,512,971 1,387,470 11.8% 1.00 Growth Management Administration 661,808 546,291 789,903 789,903 - (100.0 %) 29.43 Marine Projects 157,970 603,615 - 961,800 - - % 3.34 Marine Resources 831,024 487,784 2,030,399 2,061,800 1,937,046 (4.6 %) Planning Commission 73,950 69,541 87,033 87,033 88,390 1.6% as Planning Department 1,380,497 1,340,855 1,721,385 2,186,012 2,417,833 40.5% Planning Refunds 67,172 79,000 12,000 69,000 62,000 416.7% Total Budget 4,483,679 4,870,819 5,881,689 7,668,518 5,892,739 0.2% c' FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Governmental Fund Type Grants 613,952 860,382 - 1,682,889 - - % Mstd - Ping /bldg /code /fire Mar 2,846,188 2,636,248 3,386,949 3,443,949 3,409,171 0.7% era Boating Improvement Fund (BIF) 831,024 487,784 2,030,399 2,061,800 1,937,046 (4.6 %) Misc Special Revenue Fund 12,914 13,424 55,000 100,540 90,000 63.6% Environmental Restoration Fund 179,601 872,981 409,341 379,341 456,522 11.5% Total Revenue 4,483,679 4,870,819 5,881,689 7,668,518 5,892,739 0.2% Fiscal Year 2018 Planning & Environmental Resources 228 1 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Growth Management Administration 4.98 4.58 3.58 1.00 (2.58) Planning Department 16.34 15.52 16.52 21.44 4.92 Environmental Resources 8.33 8.33 8.33 9.33 1.00 Marine Resources 1.00 1.00 1.00 1.00 - Total Full -Time FTE 30.65 29.43 29.43 32.77 3.34 Total FTE 30.65 29.43 29.43 32.77 3.34 Fiscal Year 2018 Planning & Environmental Resources 228 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Growth Management Administration Mission Statement To assure the Division serves the public in a professional manner while providing challenging work experience for our employee base allowing for both professional and personal growth of employees. Services Provided • Provide management oversight of budgetary and personnel and all programs within Division. • Process, review, approve, and distribute the Division's BOCC agenda items. • Provide policy recommendations to BOCC, County Administrator, County agencies and state /federal agencies on growth management issues affecting the County. • Provide management oversight of County's Flood Insurance Inspection and Compliance Program. • Prepare Annual Assessment of Comprehensive Work Program for Governor and Cabinet and coordinate County's efforts and responsibilities for maintenance and implementation of the Comprehensive Plan and Work Program and other requirements under Chapters 163 and 380, Florida Statutes. Major Variances The Growth Management Division has been reorganized into three departments: Planning & Environmental Resources, Building, and Code Compliance. The Administration for Growth Management budget has now been incorporated into the Planning Department budget. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Budget 661,808 546,291 789,903 789,903 - (100.0 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Mstd - Ping /bldg /code /fire Mar 661,808 546,291 789,903 789,903 - (100.0 %) Total Revenue 661,808 546,291 789,903 789,903 - (100.0 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 434,348 399,761 350,038 350,038 - (100.0 %) Operating Expenditures 227,460 143,016 439,865 439,865 - (100.0 %) Capital Outlay Expenditures - 3,513 - - - - % Total Budget 661,808 546,291 789,903 789,903 - (100.0 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Mstd - Ping /bldg /code /fire Mar 661,808 546,291 789,903 789,903 - (100.0 %) Total Revenue 661,808 546,291 789,903 789,903 - (100.0 %) Total Full -Time FTE 4.98 4.58 3.58 FY 2018 FY 2018 Proposed Variance - (1.00) 1.00 (1.58) 1.00 (2.58) Total FTE 4.98 4.58 3.58 1.00 (2.58) Fiscal Year 2018 Planning & Environmental Resources as �s �s 229 FY 2015 FY 2016 FY 2017 Position Summary Actual Actual Adopted Administrative Support 1.00 1.00 1.00 Officials & Administrators 1.98 1.58 2.58 Technicians 1.00 1.00 - Professionals 1.00 1.00 - Total Full -Time FTE 4.98 4.58 3.58 FY 2018 FY 2018 Proposed Variance - (1.00) 1.00 (1.58) 1.00 (2.58) Total FTE 4.98 4.58 3.58 1.00 (2.58) Fiscal Year 2018 Planning & Environmental Resources as �s �s 229 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Planning Department Mission Statement Foster sustainable, quality development in the County while conserving and promoting stewardship of the County's fragile environment and the unique character of its' diverse island communities. Key Objectives: • Maintain and update Comprehensive Plan, including completion of studies and tasks for implementation. • Complete comprehensive revisions to Land Development Regulations to make the regulations more user - friendly and easier to interpret and apply. • Process and review permit and development applications in an efficient and effective manner consistent with the Comprehensive Plan and Land Development Regulations. • Compile and disseminate policy, demographic, environmental and planning information to citizens, developers, other departments and governmental agencies within 5 working days of request. • Continue implementing Administration Commission Rule 28- 20.140, F.A.0 • Prepare annual assessment report for Governor and Cabinet on implementing Work Program in Rule 28 -20 F.A.0 • Administer the Residential and Nonresidential Rate of Growth Ordinances and Affordable Housing programs in an efficient and effective manner. �. • Prepare and meet schedules for required State reports and submittals. • Encourage pre - application meetings and issue letters of understanding. • Provide for professional administration of grants and project management of consultant studies. Z • Finish development of and maintain the department website to include Liveable CommuniKeys, other reports and proposed regulatory and policy changes. > • Provide staff support to Development Review Committee, Planning Commission, Historic Preservation Commission, Beneficial and Vesting Hearing Officer and special Ad Hoc Committees. Services Provided • Provide development review services for projects to ensure compliance with Comprehensive Plan and Land Development Regulations. • Enhance and maintain the County's permit allocation system for residential and non - residential development. • Implement Livable CommuniKeys Program and adopted community master plans through amendments to Land Development Regulations and other actions identified in these plans. • Maintain and update the County Comprehensive Plan in accordance with Chapters 163 and 380 Florida Statutes . • Maintain and amend the Land Development Regulations in accordance with the Comprehensive Plan, requirements resulting from community master planning efforts and regulatory streamlining efforts. • Prepare revised policy and regulatory framework, including amendments to the Comprehensive Plan and Land Development Regulations needed to implement Goal 105, Smart Growth /Tier System and appropriate recommendations of the Florida Keys Carrying Capacity. • Provide policy recommendations on the Comprehensive Plan and County's compliance with State Comprehensive Plan mandates to the BOCC, County Administrator, Directors and other County agencies. • Compile and disseminate policy, demographic, socio- economic, environmental and planning information to public and other County and public agencies. • Provide staff administrative support to Development Review Committee, Planning Commission, Historic Preservation Commission, Beneficial Use and Vesting Officer and special ad hoc committees. Major Variances The Growth Management Administration budget has been incorporated into the Planning Department budget. 1 FTE request for GIS Server Admin Split 50/50 with planning. Additional budget of $330,000 added for the need to improve service delivery. This includes 4 new FTE' s and 2 new vehicles. Advisory Board • Planning Commission • Historic Preservation Commission • Development Review Committee (DRC) • Environmental Impact Study Oversight Committee (EIS) • Affordable Housing Advisory Committee Fiscal Year 2018 Planning & Environmental Resources 230 , r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Planning Department FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target as �s �s Fiscal Year 2018 Planning & Environmental Resources 231 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,079,663 1,095,784 1,406,819 1,640,809 1,950,254 38.6% Operating Expenditures 276,485 239,603 295,066 517,937 417,579 41.5% Capital Outlay Expenditures 24,349 5,468 19,500 27,265 50,000 156.4% Total Budget 1,380,497 1,340,855 1,721,385 2,186,012 2,417,833 40.5% as �s �s Fiscal Year 2018 Planning & Environmental Resources 231 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Governmental Fund Type Grants 236,381 101,905 - 464,627 - - % Mstd - Ping /bldg /code /fire Mar 1,144,116 1,238,950 1,706,385 1,706,385 2,367,833 38.8% Misc Special Revenue Fund - - 15,000 15,000 50,000 233.3% Total Revenue 1,380,497 1,340,855 1,721,385 2,186,012 2,417,833 40.5% as �s �s Fiscal Year 2018 Planning & Environmental Resources 231 1 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 4.00 4.18 5.18 10.00 4.82 Officials & Administrators - - - 1.60 1.60 Technicians 4.34 4.34 4.00 1.50 (2.50) Professionals 8.00 7.00 7.34 8.34 1.00 Total Full -Time FTE 16.34 15.52 16.52 21.44 4.92 Total FTE 16.34 15.52 16.52 21.44 4.92 as �s �s Fiscal Year 2018 Planning & Environmental Resources 231 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources 2010 Comp Plan Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 186,275 60,342 - - - - % Total Budget 186,275 60,342 - - - - FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Mstd - Ping /bldg /code /fire Mar 186,275 60,342 - - - - % Total Revenue 186,275 60,342 - - - - Fiscal Year 2018 Planning & Environmental Resources as �s 232 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Planning Commission Mission Statement It is the mission of the Monroe County Planning Commission to ensure the protection of the Florida Keys environment and conservation of natural resources, and facilitate sustainable economic development for the benefit of all residents and visitors through a coordinated and cooperative planning process at the County level. Services Provided The primary function of the Planning Commission and planning staff members is serving the needs of the residents by following the Goals and Objectives of the Monroe County 2030 Comprehensive Plan and the Land Development Regulations as follows: • Serve as the "local planning agency" pursuant to Section 163.3174; F.S • Hold public hearings • Review applications and comprehensive plan and land development code amendments • Prepare recommendation for the Board of County Commissioners Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 55,313 55,678 56,900 56,900 61,171 7.5% Operating Expenditures 18,638 13,863 30,133 30,133 27,219 (9.7 %) Total Budget 73,950 69,541 87,033 87,033 88,390 1.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Mstd - Ping /bldg /code /fire Mar 73,950 69,541 87,033 87,033 88,390 1.6% Total Revenue 73,950 69,541 87,033 87,033 88,390 1.6% Fiscal Year 2018 Planning & Environmental Resources as �s �s 233 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Environmental Resources Mission Statement To provide environmentally related services to the citizens of Monroe County and ensure compliance with the requirements of the State of Florida, Year 2030 Comprehensive Plan, and Land Development Regulations in order to protect and sustain the natural environments of the Florida Keys. Services Provided • Review and process of development applications consistent with 2030 Comp Plan and Land Development Regulations • Provide timely and courteous customer assistance • Pre & post development site analyses and inspections • Conduct habitat analyses and delineations • Review conditional use, administrative relief variances, beneficial use determination reviews and reports • Intradivisional coordination with Building Dept., Code Enforcement, Marine Resources, Planning • Interdepartmental coordination with Engineering, Public Works, County Attorney, Airports • Interagency coordination (FWS, ACOE, DEP, FWC, DCA, SFWMD, EPA, DOD) on environmentally related issues • Conduct tier designation reviews and updates • Complete Key Deer HCP monitoring and reporting • Review and draft Comprehensive Plan amendments and updates • Review applications under the Permit Referral Process • Assist in evaluating acquisitions strategies and reviewing properties for acquisition Major Variances 1 FTE request for Land Stewardship Assistant. Advisory Board Tier Designation Review Committee SE Florida Climate Compact Climate Change Advisory Committee Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 586,371 579,581 697,861 697,861 860,345 23.3% Operating Expenditures 522,069 1,103,811 523,608 795,610 527,125 0.7% Capital Outlay Expenditures 16,543 - 19,500 19,500 - (100.0 %) Total Budget 1,124,983 1,683,391 1,240,969 1,512,971 1,387,470 11.8% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Governmental Fund Type Grants 219,601 154,862 - 256,462 - - % Mstd - Ping /bldg /code /fire Mar 712,867 642,124 791,628 791,628 890,948 12.5% Misc Special Revenue Fund 12,914 13,424 40,000 85,540 40,000 - % Environmental Restoration Fund 179,601 872,981 409,341 379,341 456,522 11.5% Total Revenue 1,124,983 1,683,391 1,240,969 1,512,971 1,387,470 11.8% Fiscal Year 2018 Planning & Environmental Resources as �s �s 234 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Environmental Resources as �s �s Fiscal Year 2018 Planning & Environmental Resources 235 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support - - - 6.00 6.00 Technicians 2.33 3.33 2.00 - (2.00) Professionals 6.00 5.00 6.33 3.33 (3.00) Total Full -Time FTE 8.33 8.33 8.33 9.33 1.00 Total FTE 8.33 8.33 8.33 9.33 1.00 as �s �s Fiscal Year 2018 Planning & Environmental Resources 235 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Marine Resources Mission Statement The mission of the Marine Resources office is to help protect and conserve the marine environment of the Florida Keys within Monroe County in a manner consistent with the Monroe County 2030 Comprehensive Plan, Monroe County Code and to provide for the adequate and appropriate use of the Keys' marine resources. The focus of the Marine Resources office is on: 1. Protection of the marine environment; 2. Provision of maritime infrastructure; and 3. Public water access. Services Provided • Maintain a Keys -wide system of aids to navigation and boating regulatory zones designed to both assist boaters and protect valuable shallow -water resources. • Coordinate with other county offices and state and federal agencies. • Customer assistance; including addressing a wide variety of public concerns regarding boating issues and shoreline protection. • Dispose of derelict and abandoned vessels. • Provide vessel launching facilities, and provide keys -wide vessel pump out services • Development of mooring fields Advisory Board Marine and Port Advisory Committee Objective /Performance Measures FY 2016 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 60,045 64,748 70,512 70,512 75,289 6.8% Operating Expenditures 770,979 423,036 752,320 783,721 704,090 (6.4 %) Capital Outlay Expenditures - - 1,207,567 1,207,567 1,157,667 (4.1 %) Total Budget 831,024 487,784 2,030,399 2,061,800 1,937,046 (4.6 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Boating Improvement Fund (BIF) 831,024 487,784 2,030,399 2,061,800 1,937,046 (4.6 %) Total Revenue 831,024 487,784 2,030,399 2,061,800 1,937,046 (4.6 % Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Administrative Support - - - 1.00 1.00 Professionals 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - as 0 �s �s Fiscal Year 2018 Planning & Environmental Resources 236 , r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Planning Refunds Services Provided A budget is setup to account for refunds of permit fees. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s �s F- FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 67,172 79,000 12,000 69,000 62,000 416.7% Total Budget 67,172 79,000 12,000 69,000 62,000 416.7% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Mstd - Ping /bldg /code /fire Mar 67,172 79,000 12,000 69,000 62,000 416.7% Total Revenue 67,172 79,000 12,000 69,000 62,000 416.7% Fiscal Year 2018 Planning & Environmental Resources 237 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Planning & Environmental Resources Marine Projects Services Provided Provide effluent pump -out services to live - aboards at a very nominal fee, thereby, keeping our shore waters cleaner. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s �s F_ FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 157,970 603,615 - 961,800 - - Total Budget 157,970 603,615 - 961,800 - -% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Governmental Fund Type Grants 157,970 603,615 - 961,800 - - % Total Revenue 157,970 603,615 - 961,800 - -% Fiscal Year 2018 Planning & Environmental Resources 238 C.4.a Project Management /Facilities Proposed FY18: FY18 Revenue Source General Fund $9,762,229 Other Ad Valorem $4,424,320 Non Ad Valorem $958,708 Capital Funds $36,948,538 $52,093,795 FY18 Revenue Source ■ General Fund ■ Other Ad Valorem 2% 4 ■ Non Ad Valorem ■ Capital Funds 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 Expenditures by Department +Animal Shelter — Facilities Maintenance General Gov Cap Projects }Impact Fees Parks & Rec Parks & Rec Cap Projects Physical Env Projects --4--Public Safety Capital Projects Human Sery Cap Projects (Public Works Mgmt -*(—Road Department --I—Wasterwater MSTU Capital Wastewater MSTU's FY16 Budget FY17 Budget Expenditures by Department Animal Shelter Facilities Maintenance General Gov Cap Projects Human Sery Cap Projects Impact Fees Parks & Rec Parks & Rec Cap Projects Physical Env Projects Public Safety Capital Projects Public Works Management Wastewater MSTU Capital Wastewater MSTU's Total FY18 Budget Adopted Adopted I Proposed T I FY16 Budget FY17 Budget FY18 Budget Change 1,142,946 1,114,969 1,310,122 17.5% 10, 453, 202 11, 203, 255 12, 595, 662 12.4% 14,139,411 12,673,633 5,522,554 -56.4% - 50,000 - - 100.0% 444,777 588,348 598,222 1.7% 9,472,181 6,896,913 6,493,290 -5.9% 17,997,797 26,083,372 17,764,455 -31.9% 6,992,874 10,575,219 4,030,000 -61.9% 66,425 4,172,551 2,172,019 -47.9% 1,678,606 959,999 1,010,479 5.3% 422,268 646,364 596,992 -7.6% 62,810,487 74,964,623 52,093,795 -30.5% FY18 Expenditures by Department 4% ■ Animal Shelter ■ Facilities Maintenance ■ General Gov Cap Projects • Human Sery Cap Projects • Impact Fees Parks & Rec • Parks & Rec Cap Projects • Physical Env Projects • Public Safety Capital Projects • Public Works Management • Wastewater MSTU Capital • Wastewater MSTU's 239 c d E s Q Packet Pg. 279 Project Management /Facilities Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Interfund Transfers Total 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 • Personnel Expenditures • Operating Expenditures • Capital Outlay Expenditures c d E s Q Adopted Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 77.47 77.92 79.42 1.50 FY17 Change Assistant Director PW position reallocated to Assistant position Maintenance Worker 3 position added Maintenance Worker 2 position removed FY18 Change Reallocate County Attorney Salaries to Fund 304 c d E s Q Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 4,007,643 5,162,071 5,874,231 13.8% 16,715,885 24,726,657 20,550,257 -16.9% 41,404,959 44,393,895 24,987,307 -43.7% 682,000 682,000 682,000 0.0% 62,810,487 74,964,623 52,093,795 -30.5% Budgetary Cost Summary 240 Packet Pg. 280 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Project Management /Facilities Organizational Chart Total Full -Time Equivalents (FTE) = 79.42 Public Works Management Total Full -Time Equivalents (FTE) = 16.26 Facilities Maintenance Total Full -Time Equivalents (FTE) = 63.26 Wastewater MSTU Capital Total Full -Time Equivalents (FTE) = 0.91 �s F_ Fiscal Year 2018 Project Management/Facilities 241 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Business Center Vision To maintain, improve and expand the County's public facilities and infrastructure that will best serve the health, safety, welfare and interest of the residents and visitors of Monroe County for the best value service. Failure to maintain our buildings, roads, bridges, parks and other public facilities would mean costly expenditures in the future and /or potentially cut services. Services Provided Assist the County Administrator with implementing the policies and programs of the Board of County Commissioners as they relate to the following departments or sections: Project Management Wastewater Construction Management Facilities Maintenance Unincorporated Parks & Beaches Correction Facilities Higgs Beach Animal Shelters Strategic Goals Appropriations by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Animal Shelters 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Facilities Maintenance 9,131,913 9,166,238 11,203,255 11,205,888 12,595,662 12.4% General Gov Cap Projects 1,133,090 3,066,858 12,673,633 13,433,633 5,522,554 (56.4 %) Human Services Capital Projects - - 50,000 50,000 - (100.0 %) Impact Fees Parks & Recreation - 13,355 588,348 588,348 598,222 1.7% Parks & Recreation Capital Projects 1,197,255 805,267 6,896,913 12,253,229 6,493,290 (5.9 %) Physical Environment Projects 58,986,437 45,265,968 26,083,372 25,883,372 17,764,455 (31.9 %) Public Safety Capital Projects 1,677,984 3,900,495 10,575,219 6,509,520 4,030,000 (61.9 %) Public Works Management 1,101,641 1,018,965 4,172,551 5,441,602 2,172,019 (47.9 %) Wastewater MSTU Capital 853,680 975,089 959,999 959,999 1,010,479 5.3% Wastewater MSTUs 50,814 24,678 646,364 646,364 596,992 (7.6 %) Total Budget 75,194,901 65,307,992 74,964,623 78,086,924 52,093,795 (30.5 %) Fiscal Year 2018 Project Management/Facilities as �s �s 242 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Total Revenue 75,194,901 65,307,992 74,964,623 78,086,924 52,093,795 (30.5 %) Position Summary by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 7,121,601 7,167,397 8,665,562 8,665,562 9,762,229 12.7% Fine & Forfeiture Fund 1,729,495 1,582,798 1,974,006 1,974,006 2,249,440 14.0% Governmental Fund Type Grants 220,104 70,490 - 1,269,051 - - % Impact Fees Fund - Parks & Rec - 13,355 588,348 588,348 598,222 1.7% Unincorporated Svc Dist Parks & Rec 1,515,940 1,628,181 1,928,750 1,928,750 2,174,880 12.8% Misc Special Revenue Fund 2,360 1,178 - 2,633 2,633 - % Environmental Restoration Fund - - - - 9,083 - % Marathon Municipal Service Taxing Unit 1,565 - 1,125 1,125 1,101 (2.1 %) Bay Point Wastewater Municipal Service 3,731 733 28,787 28,787 29,200 1.4% Taxing Unit Big Coppitt Wastewater Municipal Service 581 838 942 942 80 (91.5 %) Taxing Unit Key Largo Wastewater Municipal Service 1,471 - 3,550 3,550 4,021 13.3% Taxing Unit Stock Island Wastewater MSTU 25,302 19,040 423,000 423,000 375,000 (11.3 %) Cudjoe - Sugarloaf Municipal Service Taxing 4,174 6 - - - - % Unit Conch Key Municipal Service Taxing Unit - - 400 400 400 - % Long Key, Layton Municipal Service Taxing 10,069 3,740 155,060 155,060 153,700 (0.9 %) Unit Duck Key Municipal Service Taxing Unit 3,920 321 33,500 33,500 33,490 - % One Cent Infra - structure Sales Tax 8,770,890 10,064,402 13,708,784 13,508,784 7,268,997 (47.0 %) Infr Sls Srbc Rev Bds 2007 93,882 19,071 1,000,000 1,000,000 70,000 (93.0 %) Big Coppitt Waste Water Project 716,478 714,603 755,500 755,500 755,500 - % Duck Key Waste Water Project 11,686 126,921 35,000 35,000 35,000 - % Cudjoe Regional WW Project 54,474,415 41,677,918 17,894,099 17,894,099 10,219,979 (42.9 %) Series 2014 Revenue Bonds 487,238 2,078,643 19,768,210 21,818,827 12,000,840 (39.3 %) Long Key Wastewater - 138,357 - - 350,000 - % Land Acquisition - - 8,000,000 8,000,000 6,000,000 (25.0 %) Total Revenue 75,194,901 65,307,992 74,964,623 78,086,924 52,093,795 (30.5 %) Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Public Works Management 0.99 0.52 0.05 15.26 15.21 Facilities Maintenance 62.76 63.26 63.26 63.26 - County Engineering Capital 8.96 12.71 13.71 - (13.71) Wastewater MSTU Capital 0.98 0.98 0.90 0.91 0.01 Total Full -Time FTE 73.69 77.47 77.92 79.42 1.50 Total FTE 73.69 77.47 77.92 79.42 1.50 as �s �s Fiscal Year 2018 Project Management/Facilities 243 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Public Works Management Major Variances Increase in personnel due to the County Attorney reallocating positions that are involved with representation of Capital Projects. Decrease in Fund 312 Cudjoe paving $3,000,000. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s �s F- Fiscal Year 2018 Project Management/Facilities 244 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 635,740 722,871 848,076 848,276 1,370,001 61.5% Operating Expenditures 379,606 259,327 324,475 1,589,326 718,018 121.3% Capital Outlay Expenditures 86,295 36,767 3,000,000 3,004,000 84,000 (97.2 %) Total Budget 1,101,641 1,018,965 4,172,551 5,441,602 2,172,019 (47.9 %) Fiscal Year 2018 Project Management/Facilities 244 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 175,395 142,238 250,094 250,094 292,481 16.9% Governmental Fund Type Grants 220,104 70,490 - 1,269,051 - - % One Cent Infra - structure Sales Tax 676,676 793,566 922,457 922,457 1,879,538 103.8% Infr Sls Srtx Rev Bds 2007 29,467 12,671 - - - - % Cudjoe Regional WW Project - - 3,000,000 3,000,000 - (100.0 %) Total Revenue 1,101,641 1,018,965 4,172,551 5,441,602 2,172,019 (47.9 %) Fiscal Year 2018 Project Management/Facilities 244 1 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support - - - 3.94 3.94 Officials & Administrators 0.47 0.05 0.05 1.73 1.68 Paraprofessionals - - - 0.70 0.70 Professionals 0.52 0.47 - 8.89 8.89 Total Full -Time FTE 0.99 0.52 0.05 15.26 15.21 Total FTE 0.99 0.52 0.05 15.26 15.21 Fiscal Year 2018 Project Management/Facilities 244 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Facilities Maintenance Mission Statement To maintain all County buildings, grounds, constitutional offices, parks and beaches at the highest level of quality and in the most efficient manner to provide the employees, citizens and visitors with clean, safe and comfortable facilities. Services Provided Construction and maintenance of County buildings and grounds. Total square footage of County buildings- 680,000 Major buildings include: Freeman Justice Center, Old Courthouse Building, Lester Building, Harvey Govt. Center, Gato Building, Marathon Govt Center, Courthouse and Annex, Plantation Key Courthouse and Murray Nelson Govt. Center. as Total square footage of Correction facilities maintained- 317,123 Major buildings include: Monroe County Sheriff's Administration Building, Roth Building and Detention Center. �s Total square footage of Parks & Beaches maintained- 4,709,272 Major Parks & Beaches include: Higg's Beach, Big Pine Key Park, Harry Harris Park, and Veteran's Park. The redevelopment of Bernstein Park shall be completed in fiscal year 2017. F_ Major Variances Facilities Maintenance proposed budget includes: increase in Professional Services due to the MCSO increase in patrolling fees for the Harvey Government Center by 12 %. - Contractual Services increase $113,000 due to a 2.1% CPI -U increase of approx. $13,000; a change in vendor for fire and alarm system maintenance and certification for an approximate increase of $12,000; a change in vendor for uniform service for an estimated increase of $15,000. Siemens contract for $39,000 was inadvertently omitted from fiscal year 2017 Facilities Maintenance contract list. Pest control services increases by $27,000 to establish a county -wide service. Approximately $6,000 is added for additional square footage of buildings which include the Cudjoe Key Fire Station, a new Marathon Library, and the Crawl Key Fire Training Academy. Utility Services increase of $342,308 due to the sewer connections. Repair and Maintenance increase of $10,000 due to the addition of new buildings. Repair and Maintenance Buildings increase of $300,000 due to the addition of buildings. - Operating Supplies increase of $50,000 due to the addition of buildings. Books, pubs, subs, educ, mem increase of $8,000 for safety training for staff. Higgs Beach includes a budget increase to Professional Services due to the MCSO 12% increase in patrolling fees. Unincorporated Parks & Beaches: - Contractual Services increased by the CPI -U of 2.1 %. -Phone & Postage /freight increase by $10,000 due to significant cell phone, internet, and wifi charges. F/Y 2017 is significantly under budget. - Repairs and Maintenance increase by $75,000 due to additional parks including Rowells Marina, Bernstein Park, and the Big Pine Key Swimming Hole. - Operating Supplies increase of $30,000 due to the addition of Rowells Marina, Bernstein Park, and the Big Pine Key Swimming Hole. Correction Facilities: - Contractual Services increase by 2.1% CPI -U - Utility Services increase of $275,000 due to the increase of wastewater charges from Keys West Resort Utilities. - Repair and Maintenance increase of $139,000 to repair the MCSO Admin detective office flooring, MCSO Detention center kitchen floor resurfacing, and MCSO male locker room flooring. - Miscellaneous Expenses increase of $24,500 to standardize all locks and cores. - Operating Supplies increase of $15,000 to purchase and install secure cabinets & computers for the accreditation process. ADA Compliance Repair and Maintenance increase of $40,000 to address increasing ADA issues. Advisory Board *Parks & Recreation Board *Florida Keys Council for People with Disabilities Fiscal Year 2018 Project Management/Facilities 245 , r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Facilities Maintenance FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target as �s �s Fiscal Year 2018 Project Management/Facilities 246 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 3,502,489 3,621,737 4,225,053 4,182,311 4,405,684 4.3% Operating Expenditures 5,435,791 5,312,440 6,830,124 6,720,707 7,660,262 12.2% Capital Outlay Expenditures 193,633 232,062 148,078 302,870 529,716 257.7% Total Budget 9,131,913 9,166,238 11,203,255 11,205,888 12,595,662 12.4% as �s �s Fiscal Year 2018 Project Management/Facilities 246 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 5,884,119 5,954,081 7,300,499 7,300,499 8,159,626 11.8% Fine & Forfeiture Fund 1,729,495 1,582,798 1,974,006 1,974,006 2,249,440 14.0% Unincorporated Svc Dist Parks & Rec 1,515,940 1,628,181 1,928,750 1,928,750 2,174,880 12.8% Misc Special Revenue Fund 2,360 1,178 - 2,633 2,633 - % Environmental Restoration Fund - - - - 9,083 - % Total Revenue 9,131,913 9,166,238 11,203,255 11,205,888 12,595,662 12.4% as �s �s Fiscal Year 2018 Project Management/Facilities 246 1 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 9.83 9.33 9.83 44.61 34.78 Officials & Administrators 1.00 1.15 0.15 0.15 - Service - Maintenance 25.28 25.28 28.28 9.50 (18.78) Skilled Craft Workers 14.50 14.50 11.00 3.00 (8.00) Technicians 3.00 3.00 3.00 3.00 - Service Maintenance 6.00 7.00 7.00 - (7.00) Professionals 3.15 3.00 4.00 3.00 (1.00) Total Full -Time FTE 62.76 63.26 63.26 63.26 - Total FTE 62.76 63.26 63.26 63.26 - as �s �s Fiscal Year 2018 Project Management/Facilities 246 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Animal Shelters Mission Statement To promote responsible pet ownership, animal care, community safety, increase adoptions, and reduce pet overpopulation. To treat the symptoms of irresponsible pet ownership while seeking to eliminate the causes by compassionately using education and enforcement. Services Provided Animal care, receiving surrendered and abandoned pets, return of lost pets, pet adoptions, animal law enforcement, education, licensing, and low -cost spay and neuter programs. Major Variances Animal Shelters: - Contractual Services increase by 2.1% CPI -U, plus an additional $100,000 for the Middle Keys SPCA due to a shortfall in f/y 2017. - Capital Outlay Buildings increase of $50,000. The $100,000 is more realistic to comply with contractual obligations with the City of Key West to demolish existing buildings and perform environmental testing at the Stock Island site after the new Shelter is built. Advisory Board Objective /Performance Measures FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 1,062,087 1,052,490 1,064,969 1,088,056 1,210,122 13.6% Capital Outlay Expenditures - 18,588 50,000 26,913 100,000 100.0% Total Budget 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Total Revenue 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Fiscal Year 2018 Project Management/Facilities as �s �s 247 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Physical Environment Projects Major Variances The Canal Master Plan is scheduled to be completed in FY17. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s �s Fiscal Year 2018 Project Management/Facilities 248 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures - 2,715 - 30,000 - - % Operating Expenditures 13,226,522 138,357 14,743,825 14,743,825 10,847,355 (26.4 %) Capital Outlay Expenditures 45,759,916 45,124,897 11,339,547 11,109,547 6,917,100 (39.0 %) Total Budget 58,986,437 45,265,968 26,083,372 25,883,372 17,764,455 (31.9 %) Fiscal Year 2018 Project Management/Facilities 248 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change One Cent Infra - structure Sales Tax 4,637,538 3,583,258 3,358,772 3,158,772 1,414,455 (57.9 %) Cudjoe Regional WW Project 54,348,899 41,544,353 14,724,600 14,724,600 10,000,000 (32.1 %) Long Key Wastewater - 138,357 - - 350,000 - % Land Acquisition - - 8,000,000 8,000,000 6,000,000 (25.0 %) Total Revenue 58,986,437 45,265,968 26,083,372 25,883,372 17,764,455 (31.9 % Fiscal Year 2018 Project Management/Facilities 248 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities General Gov Cap Projects Services Provided Services provided by the legislative and administrative branches of local government for the benefit of the public and the governmental body as a whole. Projects in this category include courthouses and administrative offices. Capital infrastructure projects of which have a life expectancy in excess of five years. Major Variances Fund 304: The budget is lower in FY18 than FY17, as no new projects have been budgeted at this time. The current plan is to complete existing projects approved in previous budgets. Fund 314: The Jefferson Browne Building and the Marathon Library will have most of the construction completed in FY18. Gulf Seafood, Bernstein Park, and Crawl Key Training Academy are all scheduled to be completed in FY17. The Plantation Key Courthouse and Jail was originally expected to begin in FY17; however, construction is now expected to begin in FY19. See the Capital Project section for further project details. Advisory Board Objective /Performance Measures FY 2016 FY 2017 Frequency Actual Target FY 2017 FY 2018 YTD Target Total Budget 1,133,090 3,066,858 12,673,633 13,433,633 FY 2018 FY 2018 Proposed Change 15,000 (33.0 %) 5,507,554 (56.5 %) 5,522,554 (56.4 %) FY 2015 FY 2016 FY 2017 FY 2017 Budgetary Cost Summary Actual Actual Adopted Amended Personnel Expenditures 13,224 39,780 - 74,000 Operating Expenditures 94,209 2,547 22,400 86,657 Capital Outlay Expenditures 1,025,658 3,024,530 12,651,233 13,272,976 Total Budget 1,133,090 3,066,858 12,673,633 13,433,633 FY 2018 FY 2018 Proposed Change 15,000 (33.0 %) 5,507,554 (56.5 %) 5,522,554 (56.4 %) Fiscal Year 2018 Project Management/Facilities as �s �s 249 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change One Cent Infra - structure Sales Tax 1,068,675 3,016,478 5,173,633 5,173,633 2,725,004 (47.3 %) Infr Sls Srbc Rev Bds 2007 64,415 6,400 1,000,000 1,000,000 70,000 (93.0 %) Series 2014 Revenue Bonds - 43,980 6,500,000 7,260,000 2,727,550 (58.0 %) Total Revenue 1,133,090 3,066,858 12,673,633 13,433,633 5,522,554 (56.4 %) Fiscal Year 2018 Project Management/Facilities as �s �s 249 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan FY 2015 Project Management/Facilities FY 2017 Parks & Recreation Capital Projects FY 2018 Mission Statement Budgetary Cost Summary To maintain the level of service with the 2030 Comp Plan, Element #12 Recreation and Open Space. Actual Services Provided Amended Quality of life, capital infrastructure park and beaches projects that have a life expectancy in excess of five years. Change Major Variances 2,568 Fund 304: - The county's portion of the Old 7 Mile Bridge funding budgeted in FY17 has been distributed. - Fund 314 Operating Expenditures Bernstein Park is scheduled to be completed in FY17. - 130,000 156,700 See the Capital Project section for further project details. (100.0 %) Advisory Board 1,194,686 782,101 6,766,913 12,013,529 �s (4.0 %) Total Budget 1,197,255 805,267 6,896,913 12,253,229 FY 2016 FY 2017 FY 2017 FY 2018 Z co Objective /Performance Measures Frequency Actual Target YTD Target 4) FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 2,568 23,166 - 83,000 - -% Operating Expenditures - - 130,000 156,700 - (100.0 %) Capital Outlay Expenditures 1,194,686 782,101 6,766,913 12,013,529 6,493,290 (4.0 %) Total Budget 1,197,255 805,267 6,896,913 12,253,229 6,493,290 (5.9 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change One Cent Infra - structure Sales Tax 1,196,297 82,054 3,751,795 3,751,795 1,000,000 (73.3 %) Series 2014 Revenue Bonds 958 723,213 3,145,118 8,501,434 5,493,290 74.7% Total Revenue 1,197,255 805,267 6,896,913 12,253,229 6,493,290 (5.9 %) Fiscal Year 2018 Project Management/Facilities 250 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Public Safety Capital Projects Mission Statement Provide capital infrastructure facilities and /or equipment to support the public safety functions of the County (Fire /Rescue, Law Enforcement Agencies). Services Provided Projects in this category include fire /ambulance stations, Emergency Operations Center (EOC) and detention facilities. Projects must have a life expectancy in excess of five years. Major Variances Public Safety Capital Projects Fund 314: The Cudjoe /Summerland Fire Station is scheduled to be completed in FY17. The construction of the Plantation Key Jail & Courthouse replacement is scheduled to start in FY19, instead of FY17, as originally planned and budgeted for . See the Capital Project section for further project details. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 10,326 25,640 - 50,000 - - % Operating Expenditures - 1,299,247 860,000 860,200 - (100.0 %) Capital Outlay Expenditures 1,667,657 2,575,608 9,715,219 5,599,320 4,030,000 (58.5 %) Total Budget 1,677,984 3,900,495 10,575,219 6,509,520 4,030,000 (61.9 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change One Cent Infra - structure Sales Tax 1,191,704 2,589,045 452,127 452,127 250,000 (44.7 %) Series 2014 Revenue Bonds 486,280 1,311,450 10,123,092 6,057,393 3,780,000 (62.7 %) Total Revenue 1,677,984 3,900,495 10,575,219 6,509,520 4,030,000 (61.9 %) Fiscal Year 2018 Project Management/Facilities as �s 251 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Human Services Capital Projects Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Capital Outlay Expenditures - - 50,000 50,000 - (100.0 %) Total Budget - - 50,000 50,000 - (100.0 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change One Cent Infra - structure Sales Tax - - 50,000 50,000 - (100.0 %) Total Revenue - - 50,000 50,000 - (100.0 % Fiscal Year 2018 Project Management/Facilities as �s 252 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Impact Fees Parks & Recreation Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures - - - 25,400 - - % Capital Outlay Expenditures - 13,355 588,348 562,948 598,222 1.7% Total Budget - 13,355 588,348 588,348 598,222 1.7% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Impact Fees Fund - Parks & Rec - 13,355 588,348 588,348 598,222 1.7% Total Revenue - 13,355 588,348 588,348 598,222 1.7% Fiscal Year 2018 Project Management/Facilities as �s 253 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Wastewater MSTUs Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Fiscal Year 2018 Project Management/Facilities 254 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 as Revenue Sources Actual Actual Adopted Amended Proposed Change Marathon Municipal Service Taxing Unit 1,565 - 1,125 1,125 1,101 (2.1 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 1.4% Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 19,954 17,838 - 41,600 - - (91.5 %) Operating Expenditures 30,860 6,839 646,364 604,764 596,992 (7.6 %) Total Budget 50,814 24,678 646,364 646,364 596,992 (7.6 % 13.3% Fiscal Year 2018 Project Management/Facilities 254 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Marathon Municipal Service Taxing Unit 1,565 - 1,125 1,125 1,101 (2.1 %) Bay Point Wastewater Municipal Service 3,731 733 28,787 28,787 29,200 1.4% Taxing Unit Big Coppitt Wastewater Municipal Service 581 838 942 942 80 (91.5 %) Taxing Unit Key Largo Wastewater Municipal Service 1,471 - 3,550 3,550 4,021 13.3% Taxing Unit Stock Island Wastewater MSTU 25,302 19,040 423,000 423,000 375,000 (11.3 %) Cudjoe - Sugarloaf Municipal Service Taxing 4,174 6 - - - - % Unit Conch Key Municipal Service Taxing Unit - - 400 400 400 - % Long Key, Layton Municipal Service Taxing 10,069 3,740 155,060 155,060 153,700 (0.9 %) Unit Duck Key Municipal Service Taxing Unit 3,920 321 33,500 33,500 33,490 - % Total Revenue 50,814 24,678 646,364 646,364 596,992 (7.6 % Fiscal Year 2018 Project Management/Facilities 254 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Wastewater MSTU Capital Mission Statement Provide design, support services for implementation of the Sanitary Wastewater Master Plan implementation in the designated areas. Services Provided Engineering/Administrative work for district waste water projects. Big Coppitt WW MSTU District: The area generally bounded on the west by Boca Chica Channel and on the east by Shark Channel, including Shark Key. MC Code Article IV, section 22 -81 Assessment revenue is used for Debt Service of the Clean Water SRF loan. Key Largo WW MSTU District: The area shall embrace and include territory consisting of Key Largo, including all lands east of Tavernier Creek, including Tavernier, Key Largo and Cross Key with the exception of Ocean Reef. MC Code Article V, section 22 -101 Stock Island WW MSTU: The area shall encompass all of Stock Island located south of the centerline of U.S. 1 (State Raod No. 5) and lying east of Cow Key Channel and west of Boca Chica Channel. MC Code Article VI, section 22 -121 > Big Pine WW MSTU: The area shall encompass that portion of the unincorporated area bounded on the west by Niles Channel and on the east by the west end of the Seven Mile Bridge less No Name Key. MC Code Article VI, section 22 -123 @� Long Key- Layton WW MSTU: The area shall encompass that portion of the unincorporated area of the county bounded on the west by Long Key Channel, on the east by Channel Five, on the south by the Atlantic Ocean, and on the north by the Gulf of Mexico (between mile makers 65 and Z 71), less and except all property within the corporate limits of the City of Layton. MC Code Article VI, section 22 -125 as Conch Key WW MSTU: The area shall encompass the portion of the unincorporated area bounded on the west by Tom's Harbor Cut and on the east by Long Key Channel. MC Code Article VI, section 22 -126 Major Variances MSTU expenditures are based on the availability of funds. Advisory Board Objective /Performance Measures FY 2015 FY 2016 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2018 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 86,024 104,650 88,942 90,007 98,546 10.8% Operating Expenditures 85,718 80,933 104,500 128,990 99,500 (4.8 %) Capital Outlay Expenditures - 107,568 84,557 59,002 130,433 54.3% Interfund Transfers 681,938 681,938 682,000 682,000 682,000 - % Total Budget 853,680 975,089 959,999 959,999 1,010,479 5.3% Total Revenue 853,680 975,089 959,999 959,999 1,010,479 5.3% Fiscal Year 2018 Project Management/Facilities 255 1 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Big Coppitt Waste Water Project 716,478 714,603 755,500 755,500 755,500 - % Duck Key Waste Water Project 11,686 126,921 35,000 35,000 35,000 - % Cudjoe Regional WW Project 125,516 133,565 169,499 169,499 219,979 29.8% Total Revenue 853,680 975,089 959,999 959,999 1,010,479 5.3% Fiscal Year 2018 Project Management/Facilities 255 1 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Project Management/Facilities Wastewater MSTU Capital as �s �s Fiscal Year 2018 Project Management/Facilities 256 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 0.70 0.70 0.70 0.70 - Officials & Administrators 0.16 0.28 0.12 0.13 0.01 Professionals 0.12 - 0.08 0.08 - Total Full -Time FTE 0.98 0.98 0.90 0.91 0.01 Total FTE 0.98 0.98 0.90 0.91 0.01 as �s �s Fiscal Year 2018 Project Management/Facilities 256 C.4.a Social Services Proposed FY18: FY18 Revenue Source General Fund $3,710,171 Other Ad Valorem $0 Non Ad Valorem $1,557 Capital Funds $0 $3,711,728 Expenditures by Department 1,900,000 1,700,000 1,500,000 1,300,000 1,100, 000 900,000 700,000 500,000 Welfare Services — Social Service Transportation —0—Bayshore Manor FY16 Budget Expenditures by Department Welfare Services Social Service Transportation Bayshore Manor Total FY18 Revenue Source 01 0General Fund 100% ■ Other Ad Valorem 0% Non Ad Valorem 0% Capital Funds 0% ■ Social Service Transportation ■ Bayshore Manor FY17 Budget FY18 Budget Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget I FY18 Budget Change 1,643,480 1,721, 509 1,743, 677 1.3% 941,262 967,855 1,030,969 6.5% 833,560 890,285 937,082 5.3% 3,418,302 3,579,649 3,711,728 3.7% FY18 Expenditures by Department ■ Welfare Services 257 Packet Pg. 297 C.4.a Social Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Personnel Expenditures 0 Operating Expenditures Capital Outlay Expenditures Adopted Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 28.94 28.74 29.42 0.68 FY16 Change Partial FTE splits reallocated to grants FY17 Change As a result of partial FTE splits reallocated from grants FY18 Change As a result of partial FTE splits reallocated from grants Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 1,740,260 1,894,277 2,019,849 6.6% 1,665,042 1,682,372 1,688,879 0.4% 13,000 3,000 3,000 0.0% 3,418,302 3,579,649 3,711,728 3.7% Budgetary Cost Summary 258 Packet Pg. 298 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Social Services Social Services Organizational Chart Total Full -Time Equivalents (FTE) = 29.42 Welfare Services Total Full -Time Equivalents (FTE) = 8.82 Fiscal Year 2018 Social Services 259 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Social Services Mission Statement The mission of the Social Services Program is to provide a holistic approach to case management, interim financial, medical and general assistance to those eligible individuals and families in need of these various services throughout the County. Assistance is supplemented with counseling anc direction designed to restore clients to self- sufficient status, or to maintain and promote independent self- management. Clients are also referred to the appropriate local, State, and Federal programs and agencies in the community for other related services that are applicable for individuals and families in need of long -term support. These programs are all aimed at reducing social and economic dependency. Finally, clients are also made eligible for any other in -house programs our department offers to ensure that the client's total needs are met, ensuring the highest level of client success and satisfaction. Services Provided In -home services, nutrition, energy assistance, legislatively mandated Medicaid reimbursement, pauper burials and cremations, prescription assistance, Health Care Responsibility Act programs, and miscellaneous expenses for eligible individuals and families in need of these services are aimed at reducing social and economic dependency. Assistance is supplemented with counseling and case management designed either to restore an individual to a self- sufficient status or to ensure referrals to appropriate State or Federal agencies for persons in need of long -term support. Transportation provides the elderly, disabled, and transportation disadvantaged in Monroe County a means of remaining independent, and havin@ useful and productive lives by assisting our citizens with para- transit (door -to -door) services. Bayshore Manor supports the elders of Monroe County in maintaining independence and avoiding nursing home placement by providing competent, safe, and caring residential services, as well as adult respite facilities. The goal of these services is to maintain, restore, and /or promote independent management within a family and community network. Fiscal Year 2018 Social Services as �s �s 260 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Social Services Strategic Goals Monroe County Social Services promotes community health and well -being through hurricane preparedness and recovery; health and social enrichment services, and accessible health, life- sustaining, and social services for vulnerable, aged, and disabled citizens. To accomplish our mission within the various Departments of the Social Services arena, our staff are committed to the following specific goals in addition to the daily services provided to each citizen in need in Monroe County: 1) Maintenance of the Special Needs Registry: a) Ensuring data entry into the registry is within 72 hours of receipt of application. b) Ensuring timely submission of data to Department of Health 98% of the time with an ever increasing percentage of accuracy. c) 100% prepared for any emergency or evacuation at all times. 2) Compliance: a) Increase timely submission of all required reports to a minimum of 95% timeliness with an ever increasing percentage of accuracy b) Ensure timely submission and routing of BOCC agenda items. c) Improve processing time for monthly co -pay mail outs and billings by 3 days. d) Decrease turnaround time for pauper cremations to a maximum of 30 business days in 90% of all paupers. e) Ensure processing time for all HCRAs is 55 days or less in 99% of all cases. f) Ensure timely submission of all HCRA monthly and quarterly reports. g) Ensure departmental goals are attained and /or corrective action plans are put into place for improvement on a regular basis. 3) Transportation (Para- Transit): a) Decrease reservation /booking data entry error rate in Trapeze by 50% during at least 2 quarters of FY17. b) Decrease overall client wait time by a minimum of 5 minutes during at least 2 quarters of FY17. c) Increase ridership in MCT by 5% during at least 2 quarters of FY17. d) Maintain safe driving record, as evidenced by zero traffic citations, during each quarter. e) Increase client /rider satisfaction as evidenced by comment cards or letters from clients during each quarter. f) Conduct daily safety inspections of vehicles and report findings immediately to supervisor. g) Conduct accurate count of fares at the end of each shift ensuring error rates remain less than 5 %. 4) Bayshore Manor: a) Maintain 100% occupancy at BSM for at least 1 quarter of the FY17 budget year. b) Maintain at least 1 move -in ready individual on the waiting list at all times during the FY17 budget year. c) Add at least 1 annual (or repeatable) social activity or field trip to the resident's schedule during the FY17 budget year. d) All Attendants will be expected to correctly document medication observation 100% of the time during FY17. e) All Attendants will maintain accurate logs of care and service, including daily observation reports when making rounds, for all quarters during FY17. f) All Attendants will read menus, prepare and follow through with meal preparations independently, ensuring the food is correctly prepared and served throughout all of FY17. g) BSM Custodian will deep clean two resident's rooms each calendar month during all of FY17. h) BSM Custodian will ensure proper safety measures are used 100% of time when cleaning facility floors during FY17. i) BSM Custodian will handle equipment, tools, facility structures responsibly during FY17 while being 100% accident free. Appropriations by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Bayshore Manor 741,361 768,478 890,285 890,285 937,082 5.3% Social Service Transportation 874,179 984,405 967,855 967,855 1,030,969 6.5% Welfare Services 2,902,418 3,174,733 1,721,509 4,224,626 1,743,677 1.3% Total Budget 4,517,958 4,927,616 3,579,649 6,082,766 3,711,728 3.7% Fiscal Year 2018 Social Services as 0 �s �s 261 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Social Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Welfare Services FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 3,089,201 3,279,721 3,578,092 3,578,092 3,710,171 3.7% Governmental Fund Type Grants 1,428,757 1,647,895 - 2,502,912 - - % Misc Special Revenue Fund - - 1,557 1,761 1,557 - % Total Revenue 4,517,958 4,927,616 3,579,649 6,082,766 3,711,728 3.7% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Welfare Services 8.89 8.64 8.44 8.82 0.38 Social Service Transportation 9.83 9.67 9.67 9.87 0.20 Bayshore Manor 10.60 10.63 10.63 10.73 0.10 Total Full -Time FTE 29.32 28.94 28.74 29.42 0.68 Total FTE 29.32 28.94 28.74 29.42 0.68 Fiscal Year 2018 Social Services as �s F- 262 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Social Services Welfare Services Mission Statement The mission of the Community Support Services Program is to provide case management, interim financial, medical, and general assistance to those eligible individuals and families in need of these various services. Assistance is supplemented with case management and guidance designer to restore clients to self- sufficient status, or to maintain and promote independent self- management. Clients are referred to the appropriate local, State and Federal programs and agencies in the community for other related services that are applicable for individuals and families in need of long -term support. These programs are all aimed at reducing long -term social and economic dependency. Transportation provides the elderly, disabled, and transportation disadvantaged in Monroe County a means of remaining independent, having useful and productive lives by assisting our citizens with para- transit (door -to -door) services. Bayshore Manor supports the elders of Monroe County in maintaining independence and avoiding nursing home placement by providing competent, safe, and caring residential services, as well as adult respite facilities. Major Variances Change in FTE Splits from General Fund - Welfare to Grants. Advisory Board *Effective 2/1/2016, riders who are 60 years of age and older can travel via our para- transit services at no cost. Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Welfare Administration Strategic Goals Compliance Annually Special Needs Registry Annually Total Budget 2,902,418 3,174,733 1,721,509 4,224,626 1,743,677 1.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 949,645 1,199,332 634,527 1,495,276 655,447 3.3% Operating Expenditures 1,952,773 1,975,401 1,086,982 2,467,349 1,088,230 0.1% Capital Outlay Expenditures - - - 262,000 - - % Total Budget 2,902,418 3,174,733 1,721,509 4,224,626 1,743,677 1.3% Total Revenue 2,902,418 3,174,733 1,721,509 4,224,626 1,743,677 1.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,473,660 1,526,839 1,719,952 1,719,952 1,742,120 1.3% Governmental Fund Type Grants 1,428,757 1,647,895 - 2,502,912 - - % Misc Special Revenue Fund - - 1,557 1,761 1,557 - % Total Revenue 2,902,418 3,174,733 1,721,509 4,224,626 1,743,677 1.3% Total FTE 8.89 8.64 8.44 8.82 0.38 as �s �s Fiscal Year 2018 Social Services 263 r FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 6.19 6.22 6.02 8.25 2.23 Officials & Administrators - - 0.57 0.57 - Professionals 2.70 2.42 1.85 - (1.85) Total Full -Time FTE 8.89 8.64 8.44 8.82 0.38 Total FTE 8.89 8.64 8.44 8.82 0.38 as �s �s Fiscal Year 2018 Social Services 263 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Social Services Social Service Transportation Mission Statement The mission of Monroe County Transit is to operate a safe, dependable, and effective paratransit (door -to -door) network that enables Monroe County's elderly, disabled, and transportation disadvantaged citizens, the mobility that is necessary to improve their quality of life and remain independent; allowing them to continue having useful and productive lives. Services Provided Monroe County Transit provides the elderly, disabled, and transportation disadvantaged in Monroe County with a means of remaining independent, having useful and productive lives by assisting our citizens with door -to -door services. Under an Interlocal Agreement with the City of Key West and the City of Marathon, Monroe County contributes 1/3 of the cost of the Lower Keys Shuttle Bus Service. The shuttle runs 7 times each day between Key West and Marathon. Additionally, since 2/1/2016, the Monroe County BOCC approved a resolution which allows riders of Monroe County Transit who are 60 years and older to travel at no cost via our paratransit services. This ensures that seniors on a fixed income have additional dollars to spend or save without having to worry about transportation fare. Major Variances Increase in personnel for Merit /Cola. Increased costs for Risk Management and Vehicle Maintenance Charges. Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target MCT Administration & Drivers Strategic Goals Reservation /Booking Error Rate Quarterly Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 517,180 538,946 578,192 578,192 629,258 8.8% Operating Expenditures 356,999 317,255 389,663 389,663 401,711 3.1% Capital Outlay Expenditures - 128,204 - - - - % Total Budget 874,179 984,405 967,855 967,855 1,030,969 6.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 874,179 984,405 967,855 967,855 1,030,969 6.5% Total Revenue 874,179 984,405 967,855 967,855 1,030,969 6.5% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Administrative Support 3.53 3.52 3.52 8.72 5.20 Officials & Administrators - - 0.15 0.15 - Service - Maintenance 6.00 6.00 6.00 1.00 (5.00) Professionals 0.30 0.15 - - - Total Full -Time FTE 9.83 9.67 9.67 9.87 0.20 Total FTE 9.83 9.67 9.67 9.87 0.20 as 0 �s Fiscal Year 2018 Social Services 264 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Social Services Bayshore Manor Mission Statement The Bayshore Manor Assisted Living Facility mission is to provide our residents with quality and compassionate care at all times. Our goal is to promote independence and enable our residents to age in place in a home -like environment. Services Provided Bayshore Manor is a multipurpose assisted - living facility operated by Monroe County Social Services and licensed by the Florida Agency For Health Care Administration. Primarily designed as a residential facility for the elderly residents of Monroe County, Bayshore Manor offers: 24 -hour staffing by qualified caring attendants, daily activities, private rooms, nutritious hot meals, snacks, laundry, transportation to all appointments and activities, and so much more. Bayshore Manor also operates an adult daytime respite program for families whose elderly relatives require non - medical supervision during the day. The respite program is available on a daily basis for a nominal fee, which includes a hot lunch, snacks, supervised activities, and companionship. Bayshore Manor also provides short -term (up to 30 days) residential services for families requiring more prolonged relief from continuous care giving. Major Variances Increase in personnel for Merit /Cola. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target BSM Administration Strategic Goals BSM Administration BSM Attendant & Custodian Strategic Goals BSM Attendants/Custodian Annually Annually Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 568,403 607,580 681,558 681,558 735,144 7.9% Operating Expenditures 172,958 155,124 205,727 205,727 198,938 (3.3 %) Capital Outlay Expenditures - 5,774 3,000 3,000 3,000 - % Total Budget 741,361 768,478 890,285 890,285 937,082 5.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 741,361 768,478 890,285 890,285 937,082 5.3% Total Revenue 741,361 768,478 890,285 890,285 937,082 5.3% Fiscal Year 2018 Social Services as �s �s 265 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Social Services Bayshore Manor as �s �s Fiscal Year 2018 Social Services 266 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.05 1.05 1.05 8.15 7.10 Officials & Administrators - - 0.18 0.18 - Paraprofessionals 7.40 7.40 7.40 0.40 (7.00) Service - Maintenance 1.00 1.00 1.00 1.00 - Professionals 1.15 1.18 1.00 1.00 - Total Full -Time FTE 10.60 10.63 10.63 10.73 0.10 Total FTE 10.60 10.63 10.63 10.73 0.10 as �s �s Fiscal Year 2018 Social Services 266 C.4.a Solid Waste Proposed FY18: FY18 Revenue Source General Fund $0 Other Ad Valorem $0 Non Ad Valorem $22,221,646 Capital Funds $111,451 $22,333,097 FY18 Revenue Source ■General Fund 0% Other Ad Valorem 0% Non Ad Valorem 100% Capital Funds 0% Expenditures by Department 25,500,000 20,500,000 15, 500, 000 10, 500, 000 5,500,000 500,000 Expenditures by Department Impact Fees Solid Waste Recycling Solid Waste Total Impact Fees Solid Waste Recycling --O--Solid Waste Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 68,563 98,957 111,451 12.6% - - - 0.0% 18,836,937 20,004,555 22,221,646 11.1% 18,905,500 20,103,512 22,333,097 11.1% FY18 Expenditures by Department 0% ■ Impact Fees Solid Waste ■ Recycling ■ Solid Waste 100% 267 Packet Pg. 307 FY16 Budget FY17 Budget FY18 Budget C.4.a Solid Waste Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,294, 718 1,290,935 1,419, 643 10.0% 16,165,633 17,358,620 19,668,185 13.3% 1,445,149 1,453,957 1,245,269 -14.4% 18,905,500 20,103,512 22,333,097 11.1% Budgetary Cost Summary 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 • Personnel Expenditures • Operating Expenditures • Capital Outlay Expenditures 268 Packet Pg. 308 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Solid Waste Solid Waste Organizational Chart Total Full -Time Equivalents (FTE) = 19.70 Solid Waste Total Full -Time Equivalents (FTE) = 19.70 as �s �s F_ Fiscal Year 2018 Solid Waste 269 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Solid Waste Mission Statement "To provide clean, safe, and reliable solid waste collection services" Services Provided Residential and commercial solid waste collection services Strategic Goals To provide clean, safe, and reliable solid waste collection services FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Proposed Variance Appropriations by Department Actual Actual Adopted Amended Proposed Change 19.70 - Total FTE 19.20 19.95 19.70 19.70 - Impact Fees Solid Waste - - 98,957 98,957 111,451 12.6% Recycling 90,909 90,909 - - - - % Solid Waste 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% Total Budget 17,337,698 18,088,488 20,103,512 20,194,421 22,333,097 11.1% �s FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Impact Fees Fund - Solid Waste - - 98,957 98,957 111,451 12.6% MSD Solid Waste Management 17,337,698 18,088,488 20,004,555 20,095,464 22,221,646 11.1% co Total Revenue 17,337,698 18,088,488 20,103,512 20,194,421 22,333,097 11.1% 4) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Solid Waste 19.20 19.95 19.70 19.70 - Total Full -Time FTE 19.20 19.95 19.70 19.70 - Total FTE 19.20 19.95 19.70 19.70 - Fiscal Year 2018 Solid Waste 270 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Solid Waste Impact Fees Solid Waste Mission Statement To provide for adequate collection, disposal and resources recovery of solid waste in an environmentally sound and economically feasible manner to meet the needs of present and future County residents. Services Provided Funds are used solely for the purpose of construction and expansion of solid waste facilities in Monroe County, including but not limited to: 1) Design and construction plan preparation; 2) Land acquisition; 3) Acquisition of new incinerators; and 4) Acquisition of trucks and housing building equipment. The funds shall not be used to maintain existing solid waste facilities. Funds shall be used in a manner consistent with the capital improvements plan (Element #8, Solid Waste) of the comprehensive plan. The disbursal of such funds shall require the approval of the BOCC. The Public Works /Engineering Division, Department of Solid Waste /Recycling overseas the solid waste disposal and recovery program for the County. Major Variances This budget has been adjusted to reflect available revenue. Impact Fees Solid Waste Fund 133 budgets are also listed under the Capital Improvement Plans. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Capital Outlay Expenditures - - 98,957 98,957 111,451 12.6% Total Budget - - 98,957 98,957 111,451 12.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change Impact Fees Fund - Solid Waste - - 98,957 98,957 111,451 12.6% Total Revenue - - 98,957 98,957 111,451 12.6% Fiscal Year 2018 Solid Waste as 0 �s �s 271 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Solid Waste Solid Waste Mission Statement Provide for cost efficient and environmentally proper collection, transportation and disposition of solid waste, recyclables, hazardous waste and electronic waste generated in the County (excluding the municipalities) as defined by various statutes, ordinances, agreements and meet the needs of present and future County residents. Services Provided The Solid Waste Program provides comprehensive, convenient and reliable services /programs, residential and commercial, for the collection and disposal of the different types of waste, including garbage, recyclables, yard waste, white goods, tires, household hazardous waste, electronic waste, and litter. Meet the goals and objectives of Element #8, (Solid Waste) that will achieve a level of service standards. Major Variances Solid Waste Management budget: • Commercial collection and disposal costs include CPI adjustments of 2.5 %. There will be a non - budgeted 2.5% increase in franchisees residential collection costs as per year for 4 of the contracts. • $1,000,000 to replace all three transfer station offices (includes temporary trailers during construction). Remaining funds not spent in FY2017 and expected to be spent in FY2018 were rolled over into FY2018 budget. The County will begin processing Advanced Disposal's MSW and Yard Waste May 1, 2017, at a tip fee of $89.91 for MSW and $85.50 for yard waste. This fee is subject to annual CPI increases chained to the County's haul out contract. This will result in incoming revenue of approximately $997,560. Tipping Fee remains at $123.50/ton Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Budget 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change MSD Solid Waste Management 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% Total Revenue 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 1,117,475 1,216,619 1,290,935 1,290,935 1,419,643 10.0% Operating Expenditures 16,149,786 16,746,358 17,358,620 17,601,839 19,668,185 13.3% Capital Outlay Expenditures (20,472) 34,602 1,355,000 1,202,690 1,133,818 (16.3 %) Total Budget 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change MSD Solid Waste Management 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% Total Revenue 17,246,789 17,997,579 20,004,555 20,095,464 22,221,646 11.1% Total Full -Time FTE 19.20 19.95 19.70 19.70 Total FTE 19.20 19.95 19.70 19.70 - Fiscal Year 2018 Solid Waste as �s 272 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 5.60 5.60 5.60 9.60 4.00 Officials & Administrators 0.25 0.10 0.10 1.10 1.00 Skilled Craft Workers 4.00 4.00 4.00 2.00 (2.00) Technicians 6.00 7.00 7.00 7.00 - Service Maintenance 3.00 3.00 3.00 - (3.00) Professionals 0.35 0.25 - - - Total Full -Time FTE 19.20 19.95 19.70 19.70 Total FTE 19.20 19.95 19.70 19.70 - Fiscal Year 2018 Solid Waste as �s 272 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Solid Waste Recycling Mission Statement Achieve the state objective of 75% recycling rate by 2020 Services Provided For several years, the County has been awarded the Consolidated Small County Solid Waste Management Grant under the FL Dept. of Environmental Protection. The amount of the grant depends on the State's budget and the number of counties that qualify and apply for this grant. The purpose of the grant is to help offset the operating costs of the solid waste management program. Major Variances Each year the grant amount depends on the number of small counties and the number that apply /receive the award. Monroe County received: $277,000 in FY09, $78,787 in FY10, $70,588 in FY11, FY12 and FY13, and $90,909 for FY14, FY15 and FY16 Once the Grant is awarded to Monroe County and approved by the BOCC, the FY18 budget will be entered. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 90,909 90,909 - - - - % Total Budget 90,909 90,909 - - - - FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change MSD Solid Waste Management 90,909 90,909 - - - - % Total Revenue 90,909 90,909 - - - - Fiscal Year 2018 Solid Waste as �s �s 273 r 1110 IP A I Y W1 I MONRDE (OUN1Y10UNISi DIVELOPHENi [OUN {Il DATE: June 26, 2017 TO: Monroe County Board of County Commissioners FROM: Harold Wheeler, TDC Director RE: FY 2018 Budget The information contained in the attached document of our proposed FY 2018 TDC budget was approved by the TDC at their May 23, 2017 meeting. The budget has specific allocations within the generic administrative, event and promotional accounts that promotes the Keys as one destination. The five (5) Districts accounts (Key Largo to Key West) have been approved by the specific District Advisory Committees and the TDC. Consideration and action re: FY 2017/2018 TDC budget totaling $58,624,973 Revenue $ 37,230,000 Less State 5% (F.S. 129.01) $ (1,861,500) Revenue and Expense Variance BBF $ 6,925,799 Estimated Unexpended Contracts & Resources (events & capital) $ 12,230,674 Emergency $ 4,100,000 FY 2018 BUDGET $ 58,624,973 Capital Projects Capital Projects funding (agreements - BBF) from FY 2017 $ 8,309,458 ($4,940,229 of this total is City /County /municipalities projects 25% NEW Capital Projects Resources for FY 2018 * ** $ 9,123,664 ($585,434 increase over last year's budget) Unallocated FY 2017 Capital Resources Rolled into FY 2018 $ 1,721,781 Total Capital Resources Available in FY 2018 $ 10,845,445', Total capital funding for FY 2018 $ 19,154,903 Following is the attached: • Summary Sheet of generic and district total projected budgets and expenditures • Detailed breakdown of line items for generic and district total projected budgets 274 SUMMARY OF GENERIC AND DISTRICT BUDGETS C.4.a FY 2018 REVENUE: Annual Projected Revenue Less 5% BBF BBF Contract Commitments Emergency /Co ntingency Funds BBF DAC FY 17 Capital Resources Total BBF Total Budget Percentage of dollars in each budget for Capital (new money based on FY 16 revenue plus Capital Resources BBF from FY 17 plus capital projects rolled over) GENERIC BUDGET 115 $6,059,183 ($302,959) $1,687,359 $646,778 $1,827,833 $4,161,970 $9,918,194 116 $12,555,817 ($627,791) $2,938,596 $0 $2,272,167 $5,210,763 $17,138,789 $18,615,000 ($930,750) $4,625,955 $646,778 $4,100,000 $9,372,733 $27,056,983 DISTRICT BUDGETS DAC 1 117 $10,446,737 ($522,337) $1,970,702 $6,586,657 $0 $425,649 $8,983,008 $18,907,408 62.62% 25% of this was new capital money DAC 11 118 $1,092,180 ($54,609) $79,507 $0 $0 $343,170 $422,677 $1,460,248 56.79% 25% of this was new capital money DAC 111 119 $2,857,924 ($142,896) $605,500 $1,748,233 $0 $201,259 $806,759 $5,270,020 59.67% 25% of this was new capital money DAC IV 120 $1,980,636 ($99,032) $388,340 $375,449 $0 $504,777 $1,268,566 $3,150,170 51.76% 25% of this was new capital money DAC V 121 $2,237,523 ($111,876) $384,633 $22,939 $0 $246,925 $654,497 $2,780,144 48.33% 25% of this was new capital money $18,615,000 ($930,750) $3,428,682 $8,733,278 $0 $1,721,780 $12,135,507 $31,567,990 59.59% 25% of this was new capital money Total $37,230,000 ($1,861,500) $8,054,637 $9,380,056 $4,100,000 $1,721,780 $21,508,240 $58,624,973 275 d m m c m F m rn m m c m F CID r LL T C 7 O U d O L C O L Packet Pg. 315 C.4.a ro Z > Z Zw ZW w IL , F a 75035• EVENT RESOURCES 86529• COUNTY COST ALLOCATION 224,143 58,182 279,329 58,182 FY 2017 75035• COMMISSION AND FEES (FINANCE) 2017/2018 TDC TWO PENNY GENERIC PROPOSED BUDGET (Fund 115) FY 2018 FY 2017 Expenditures r REVENUE 6,059,183 5,859,000 5,859,000 300.,000 5% RESERVE STATE STATUTE 129.01 (302,959) (292,950) (292,950) -a 75035• PUBLIC RELATIONS EXPENSES 5,756,224 5,566,050 5,566,050 m FUND BALANCE FORWARD REVENUE VARIANCE (projected from FY2017= variance - contracts and resources) 625,627 359,326 359,326 608,500 FUND BALANCE FORWARD EXPENSE VARIANCE 782,403 1,921,972 1,921,972 1,488,227 FUND BALANCE FORWARD- Contracted Commitments 646,778 640,267 640,267 r+ EVENT RESOURCES 279,329 269,969 269,969 75035 - FLORIDA KEYS COUNCIL OFTHEARTS* FUND BALANCE FORWARD- EMERGENCY CONTINGENCY 1,827,833 1,827,833 1,827,833 d BUDGET TO BE ALLOCATED 9,918,194 1 10,585,417 1 10,585,417 H EVENTS (35%): W ro Z > Z Zw ZW w IL , F a 75035• EVENT RESOURCES 86529• COUNTY COST ALLOCATION 224,143 58,182 279,329 58,182 0 (53,182) 75035• COMMISSION AND FEES (FINANCE) 42,585 42,585 (30,585) 75035• FULFILLMENT - CONSUMER 59,156 59,156 (30,156) 75035• FILM COMMISSION OFFICE 300,000 300.,000 (225,000) 75035• PUBLIC RELATIONS FEES 650,000 614,250 (614,250) 75035• PUBLIC RELATIONS EXPENSES 1,150,000 1,350,000 (1,150,000) 75035- PUBLIC RELATIONS STRINGER FEES 81,876 79,491 (79,491) 75035• RESEARCH /SALARYBENEFITS 608,500 708,500 (508,500) 75011 CULTURAL UMBRELLA ($1,300,000+$198,579BBF) 1,498,579 1,488,227 (1,289,648) 75022• FISHING UMBRELLA ($1,100,000 + $70,500 BBF) 1,170,500 1,175,500 (1,105,000) 75033• DIVE UMBRELLA ($1,100,000) 1,100,000 1,100,000 (1,100,000) 75035 - FLORIDA KEYS COUNCIL OFTHEARTS* 72,500 72,500 (72,500) 75360• DAC I SPECIAL PROJECTS 391,122 0 0 75360• DAC I - KEY WEST BREWFEST 2016 0 25,000 (20,972) 75360• DAC I- WOMENFEST2016 0 35,000 (35,000) 75360• DAC I- FKCC SWIM AROUND KEY WEST 2016 0 10,000 (10,000) 75360• DAC I - TROPICAL HEAT 2016 0 10,000 (10,000) 75360 - DAC I - FANTASY FEST 16 0 120,000 (120,000) 75360 - DAC I- KEY WEST WORLD CHAMPIONSHIP RACE 0 120,000 (120,000) 75360 - DAC I - PHIL PETERSONS 16 0 75,000 (75,000) 75360 - DAC I - FANTASY FEST 17 120,000 120,000 0 75360 - DAC I - KEY WEST SONGWRITERS FESTIVAL 0 120,000 (120,000) 75360 - DAC I- QUANTUM KEY WEST RACE WEEK 0 120,000 (120,000) 75360 - DAC I - KEY WEST WORLD CHAMPIONSHIP RACE 17 82,457 82,457 0 FY 2018 Summary 276 Packet Pg. 316 C.4.a U) Z > Z Zw ZW w IL U Oa zw Z a 75360• DACII SPECIAL PROJECTS 75360• DAC II - FANTASY FEST 16 75360 - DAC II - PHIL PETERSONS 2016 75360 - DAC II - FANTASY FEST 17 75360 - DAC II - NAUTICAL FLEA MARKET 75360 - DAC II - UNDERWATER MUSIC FESTIVAL 31,789 20,000 118,505 30,000 18,630 73,361 1,898 20,000 15,000 20,000 10,000 15,000 0 20,000 30,000 20,000 10,000 30,000 40,000 20,000 18,630 0 50,000 5,419 10,000 10,000 15,000 40,000 20,000 9,551 0 (20,000) .a (14,558) 0 m (10,000) (15,000), fSf r 0 0) (20,000) (30,000) .... r (20,000) � (10,000) 0 (40,000) m (20,000) 01 0 r 0 (50,000) (5,419) (10,000) r co (10,000) (15,000) LL 0 r (20,000) 0 n 75360• DAC III SPECIAL PROJECTS 75360• DAC III - PETERSON'S POKER. RUN 2016 75360• DAC III - HEROES WELCOME TRIBUTE WEEKEND 2016 75360 - DAC III- FANTASY FEST 16 75360 - DAC III - BATTLE IN THE BAY 75360 - DAC III - HEROES SALUTE 17 75360 - DAC III - SEAFOOD FESTIVAL 17 75360 - DAC III - SOMBRERO BEACH RUN 17 75360 - DAC III - TASTE OF THE ISLANDS 17 75360• DAC IV SPECIAL PROJECTS 75360• DAC N- ISLAMORADA SWIM FOR ALLIGATOR LIGHTHOUSE 2016 75360• DAC IV- CONCH LIFE SCRAMBLE 2016 75360 - DAC IV - MAD DOG MAN DICH 75360 - DAC IV- PHIL PETERSONS 16 75360 - DAC IV - FLORIDA KEYS ISLAND FEST 17 75360 - DAC IV- SWIM FOR ALLIGATOR LIGHTHOUSE 17 75360 - DAC IV - UNCORKED 17 75360 - DAC IV - MAD DOG MAN DICH 17 75360• DAC V SPECIAL PROJECTS 75360• DAC V - ORANGE BOWL WINTER TRAINING 2016 75360• DAC V - KEY LARGO BRIDGE RUN 2016 75360 - DAC V - REEF FEST 2016 75360 - DAC V - KEY LARGO BRIDGE RUN 17 75360- DAC V- KEY LARGO'S ORIGINAL MUSIC FESTIVAL 17 75360 - DAC V - ORANGE BOWL 17 75090• EMERGENCY CONTINGENCY RESERVES TWO PENNY GENERIC EVENTS: 40,000 9,551 81,864 0 0 50,000 (50,000) 10,000 (10,000) 4,848 (4,848) 7,061 7,061 0 40,000 (40,000) 50,000 50,000 0 1,827,833 1,827,833 0 9,918,194 10,585,417 7,304,109 FY 2018 Summary 277 Packet Pg. 317 C.4.a ADMINISTRATIVE (7%) w H zy z ao 0 U Lu w z w a 76007• ADMINISTRATIVE RESOURCES 76007• ADMINISTRATIVE SERVICES 76007• LEGAL SALARIES & BENEFITS 76007• ADVERTISING 76007• BOARD/ADMINISTRATIVE TRAVEL 76007• BUSINESS LEASE 76007• COMMUNICATIONS 76007• DUES & SUBSCRIPTIONS 76007• EQUIPMENT RENTAL /LEASES 76007• COMMISSIONS AND FEES (FINANCE)* 76007- OFFICE SUPPLIES 76007• VIS SOFTWARE 76007• COURIER SERVICE 76007• JANITORIAL SERVICES 76007• CAPITAL EXPENDITURES /OPERATING SUPPLIES 76007• REPAIRS/MAINTENANCE/RECYCLING SERVICES 76007• VISIT FLORIDA 86530• EMERGENCY CONTINGENCY RESERVES TWO PENNY GENERIC ADMINISTRATIVE: FY 2018 Summary 206,283 155,380 0 835,000 r a� (800,000) 80,647 70,878 (70,878) a� 16,000 (15,000) 21,000 FY 2017 7 Fund 116 FY 2018 FY 2017 Expenditures m REVENUE 12,555,817 12,141,000 12,141,000 11,000 5% RESERVE STATE STATUTE 129.01 (627,791) (607,050) (607,050) (16,000) 20,000 11,928,026 11,533,950 11,533,950 r M FUND BALANCE FORWARD REVENUEVARIANCE 1,261,034 721,554 721,554 9,500 FUND BALANCE FORWARD EXPENSEVARIANCE 1,258,053 1,988,380 1,988,380 ~ RESOURCES 419,509 247,939 247,939 12,000 FUND BALANCE FORWARD- EMERGENCY CONTINGENCY 2,272,167 2,272,167 2,272,167 1,885,412 1,748,400 (1,162,538) F BUDGET TO BE ALLOCATED 17,138,789 16,763,990 16,763,990 ADMINISTRATIVE (7%) w H zy z ao 0 U Lu w z w a 76007• ADMINISTRATIVE RESOURCES 76007• ADMINISTRATIVE SERVICES 76007• LEGAL SALARIES & BENEFITS 76007• ADVERTISING 76007• BOARD/ADMINISTRATIVE TRAVEL 76007• BUSINESS LEASE 76007• COMMUNICATIONS 76007• DUES & SUBSCRIPTIONS 76007• EQUIPMENT RENTAL /LEASES 76007• COMMISSIONS AND FEES (FINANCE)* 76007- OFFICE SUPPLIES 76007• VIS SOFTWARE 76007• COURIER SERVICE 76007• JANITORIAL SERVICES 76007• CAPITAL EXPENDITURES /OPERATING SUPPLIES 76007• REPAIRS/MAINTENANCE/RECYCLING SERVICES 76007• VISIT FLORIDA 86530• EMERGENCY CONTINGENCY RESERVES TWO PENNY GENERIC ADMINISTRATIVE: FY 2018 Summary 206,283 155,380 0 835,000 800,000 (800,000) 80,647 70,878 (70,878) 18,000 16,000 (15,000) 21,000 20,000 (18,500) 165,000 150,660 (150,660) 18,000 17,000 (16,000) 13,000 12,000 (12,000) 11,000 10,000 (10,000) 18,000 16,000 (16,000) 20,000 17,000 (17,000) 3,000 1,500 (1,500) 3,000 2,000 (2,000) 9,500 7,500 (7,500) 10,000 7,000 (7,000) 15,000 6,500 (6,500) 12,000 12,000 (12,000) 426,982 426,982 0 1,885,412 1,748,400 (1,162,538) 278 Packet Pg. 318 C.4.a r a� a� ADVERTISING & PROMOTION (65%): 76065• ADVERTISING & PROMOTION RESOURCES z O O 0 >_ o3 ZO Z ay z 0 z � Fj D a U LU w Z w O 86530• COUNTY COST ALLOCATION 76065• ADVERTISING- PROMOTIONAL 76065• MEDIA MATERIALS 76065• EXPENSES 76065• COLLATERAL 76065• SALES & MARKETING EXPENSES 76065• SALES & MARKETING STAFF 76065• EUROPEAN SALES AGENCY 76065• WEBSITE RELATED EXPENSES 76065• COMMISSION AND FEES (FINANCE) 76065• MAIL FULFILLMENT -TRADE 76660• DAC I SPECIAL PROJECTS 76660• DAC I - ADVERTISING CAMPAIGN 76660• DAC II - SPECIAL PROJECTS 76660• DAC 11- ADVERTISING CAMPAIGN 76660• DAC III - SPECIAL PROJECTS 76660• DAC III - ADVERTISING CAMPAIGN 76660• DAC IV- SPECIAL PROJECTS 76660• DAC IV- ADVERTISING CAMPAIGN 76660• DAC V - SPECIAL PROJECTS 76660• DAC V - ADVERTISING CAMPAIGN 86530• EMERGENCY CONTINGENCY RESERVES TOTAL TWO PENNY EMERGENCY RESERVES TWO PENNY GENERIC ADVERTISING & PROMOTION: TOTAL TWO PENNY BUDGET 416,454 39,610 8,102, 641 665,000 100,000 70,000 925,000 955, 597 419,000 165,000 60,000 25,000 264,129 39,610 8,102, 641 665,000 100,000 70,000 925,000 955,597 419,000 165,000 60,000 25,000 m 0 W (39,610) r (8,102,641) r (665,000) r- (100 ' 000) H (67,221) (798,000) (955,597) W (419,000) (130,000) m (45,000) (9,000) > 822,241 772,859 (772,859) 69,186 81,896 (81,896) 245,846 207,245 (207,245) 154,619 147,690 (147,690) 172,998 169,738 (169,738) 1,845,185 1,845,185 0 15,253,377 15,015,590 (12,710,497) 17,138,789 16,763,990 13,873,035 27,056,983 27,349,407 (21,177,144) FY 2018 Summary 279 Packet Pg. 319 2017/2018 DISTRICT I TWO PENNY PROPOSED BUDGET - FUND 117 FY 2017 FY 2018 1 FY 20171 Expenditures REVENUE 10,446,737 10,090,800 10,090,800 5% RESERVE STATE STATUTE 129.01 FUND BALANCE FORWARD REVENUE VARIANCE FUND BALANCE FORWARD - Contracted Commitments (EVENTS /CAPITAL) FUND BALANCE FORWARD - SPECIAL BEACH FUND FUND BALANCE FORWARD EXPENSE VARIANCE EVENT RESOURCES BROUGHT FORWARD CAPITAL RESOURCES BROUGHT FORWARD FUND BALANCE FORWARD - PROMOTIONAL RESOURCES (522,337) (504,540) (504,540) 9,924,400 9,586,260 9,586,260 915,255 268,973 268,973 6,586,657 3,432,000 3,432,000 0 314,047 314,047 855,447 1,252,963 1,252,963 425,649 880,964 880,964 200,000 200,000 200,000 AUM1N151KA11V1-_ 0 77003 ADMINISTRATIVE SERVICES 487,423 300,000 (300,000) 86531-COUNTY COST ALLOCATION 59,799 59,799 (59,799) 77003 - ATTORNEY SALARY & BENEFITS 0 0 0 77003 - COMMISSIONS & FEES (FINANCE) 0 0 0 77003 - UTILITIES 20,000 20,000 (15,000) 77003 - ADMINISTRATIVE RESOURCES 0 98,257 0 1 567,2221 478,0561 ADVERTISING - 86.86% TOTAL ADMINISTRATIVE 77010 - VISITOR INFORMATION SERVICES 333,761 333,761 (333,761) 77010 - GAY & LESBIAN VIS 50,000 50,000 (50,000) 75020 - DAC I AD CAMPAIGN 5,019,315 5,812,167 (5,812,167) 75020 - FCCA CONFERENCE & TRADE SHOW (cruiseship industry) 6,000 75020 - DAC I WEBCAMS 14,800 14,800 (14,800) 75020 - DAC I PROMOTIONAL RESOURCES 200,000 200,000 0 TOTAL PROMOTIONAL/VIS TOTAL PROMOTIONAL/VISF 5,623,8761 6,410,7281 (6,210,728) CAPITAL/MAINTENANCE/SPECIAL. PROJECTS 77040 -CAPITAL PROJECT RESOURCES 4,573,662 425,649 0 77040- HIGGS BCH CLEAN/MAINTENANCE - MONROE COUNTY PW 138,721 135,868 (135,868) 77040- HIGGS BCH SAND - MONROE COUNTY PW 25,000 25,000 (25,000) 77040- HIGGS BCH UTILITIES - MONROE COUNTY PW 90,000 90,000 (90,000) 77040- HIGGS BCH SALARIES - MONROE COUNTY PW (Thompson - 100%) 78,746 75,194 (75,194) 77040- HIGGS BCH SAND /REPAIR /MAINTENANCE - MONROE COUNTY PW 15,000 15,000 (15,000) 77040- HIGGS BCH OPERATING SUPPLIES - MONROE COUNTY PW 6,500 6,500 (6,500) 77040- MUSEUM MAINTENANCE - MONROE COUNTY PW 15,000 15,000 (15,000) 77040- MUSEUM SALARY & BENEFITS - MONROE COUNTY PW. (SANDS - 100%) 60,648 57,382 (57,382) 77040 - MUSEUMS - UTILITIES - MONROE COUNTY PW 22,000 22,000 (22,000) 77040 - MUSEUMS - RISK MGMT. - MONROE COUNTY PW 498 498 (498) 77040 - SMATHERS & REST BEACHES CLEAN/MAINTENANCE - CITY OF KEY WEST 520,000 520,000 (520,000) 77040 - TRUMAN WATERFRONT 14 2,000,000 2,000,000 0 77040 - TENNESSEE WILLIAMS FY 15 Funds rescinded back to capital in 17 0 0 0 77040 - STUDIOS OF KEY WEST PHASE III FY 15 0 150,000 (150,000) 77040 - OLDEST HOUSE FOUNDATION AND SUPPORTS 16 0 45,000 (45,000) 77040 - HELLINGS HOUSE MUSEUM/WOMENS 16 0 80,954 (80,954) 77040 - STUDIOS ROOFTOP GARDEN 16 Funds rescinded back to capital in 17 0 0 0 77040 - SMATHERS BEACH RESTROOMS 16 225,000 225,000 0 77040 - OLDEST HOUSE ROOF/PLUMBING 16 0 23,955 (23,955) 77040 - EAST MARTELLO ADA UPGRADES 16 0 300,000 (300,000) 77040 - STUDIOS ROOF/LANDSCAPE/LIGHT/ELEVATOR 16 Funds rescinded back to capital in 17 0 0 0 77040 - KEY WEST CUSTOMS HOUSE MASONRY 17 127,310 127,310 0 77040 - CUSTOM HOUSE HENRY FLAGLER EXHIBIT 17 0 20,441 (20,441) 77040 - EAST MARTELLO BRICK AND MORTAR RESTORATION 17 500,000 500,000 0 77040 - HIGGS BEACH SAND RENOURISHMENT PHASE 11 FY 17 1,049,109 1,049,109 0 77040 - COUNTY LIGHTHOUSE TICKET COUNTER 17 70,000 70,000 0 77040 - MOTE MARINE CORAL REEF KEY WEST 17 0 92,750 (92,750) 77040 - TENNESSEE WILLIAMS STAGEAUDITORIUM 17 600,000 600,000 0 77040 - CORAL REEF FOUNDATION 17 0 18,000 (18,000) 77040 - MEL FISHER HVAC 17 0 7,575 (7,575) 77040 - BOTANICAL BOARDWALK REPAIR 17 18,000 18,000 0 77040 - EAST MARTELLO ROOF REPLACEMENT 17 989,648 989,648 0 77040 - EAST MARTELLO PARKING LOT 17 400,000 400,000 0 77040 - MEL FISHER HVAC GENERATOR 17 0 6,000 (6,000) 1 11,524,8421 8,111,8331 (1, FY 2018 Summary 280 1 Packet Pg. 320 1 0 2017/2018 DISTRICT I TWO PENNY PROPOSED BUDGET - FUND 117 EVENTS 13.14 %+ 17,000 (17,000) 10,000 77030 - NEW EVENTS 50,000 0 35,000 77030 - HOT PINK HOLIDAYS 16 10,000 (10,000) 77030 - KEY WEST HALLOWEEN HALF MARATHON 16 25,000 10,000 (10,000) 77030 - KEY WEST HOLIDAY FEST 16 0 35,000 (35,000) 77030 -KEY WEST TRIATHLON 16 17,000 17,000 (17,000) 77030 - NEW YEARS EVE SHOE DROP 16 10,000 10,000 (10,000) 77030 - SOUTHERNMOST MARATHON 16 0 25,000 (25,000) 77020 - LGBT ART & CULTURE 17 10,000 10,000 0 77020 - CONCH REPUBLIC CUP KEY WEST CUBA 620,543 10,000 (10,000) 77020 - FKCC SWIM AROUND KEY WEST 17 10,000 10,000 0 77020 - HEMINGWAY RUN AND PADDLEBOARD 17 10,000 (10,000) 77020 - KELLY MCGILLIS CLASSIC 17 10,000 (10,000) 77020 - KEY WEST BREWFEST 17 25,000 25,000 0 77020 - KEY WEST FILM FESTIVAL 17 17,000 17,000 0 77020 - KEY WEST FOOD AND WINE FESTIVAL 17 35,000 (35,000) 77020 - KEY WEST HALF MARATHON 17 35,000 (35,000) 77020 - KEY WEST HOLIDAY FEST 17 35,000 35,000 0 77020 - KEY WEST PADDLE CLASSIC 17 17,000 (17,000) 77020 - KEY WEST PRIDE 17 35,000 (35,000) 77020 -KEY WEST TRIATHLON 17 17,000 17,000 0 77020 - KEY WEST WORLD CHAMPIONSHIP 17 37,543 37,543 0 77020 - KEY STOCK MUSIC FESTIVAL 17 77020 - NEW YEARS EVE SHOE DROP 17 77020 - PIAQUAX KEY WEST 77020 - PAPIO KINETIC SCULPTURE PARADE 17 77020 - SOUTHERNMOST MARATHON & HALF 17 77020 -SUP INVITATIONAL 17 77020 - THE KEY LIME FESTIVAL 17 77020 - TROPICAL HEAT 17 77020 - WINEDINE 77020 - WOMENFEST KEY WEST 17 77020 - SEAFOOD FESTIVAL 17 77030 - EVENTS RESOURCES TOTAL EVENTS /PR STRINGER 77050 - HIGGS BEACH SPECIAL FUND TOTAL HIGGS BEACH SPECIAL FUND /Designated to Sand on 6/29/161 314,0471 314,0471 0 01 0 77090 - EMERGENCY CONTINGENCY TOTAL DAC I TWO PENNY BUDGET 1 18,907,408 15,935,207 8,619,644 10% RULE (FY 2016 REVENUE) AVAILABLE FOR BEACH PROJECTS - FY 2018 BEACH PROJECT COMMITMENTS BALANCE AVAILABLE FOR BEACH PROJECTS 2,048,050 873,967 1,174,083 r 0) C1 7 m d 2 r r C d H FY 2018 Summary 281 Packet Pg. 321 17,000 (17,000) 10,000 10,000 0 35,000 35,000 0 17,000 (17,000) 25,000 25,000 0 10,000 10,000 0 17,000 (17,000) 17,000 17,000 0 10,000 10,000 0 35,000 35,000 0 17,000 (17,000) 533,878 0 877,421 620,543 (327,000) 77050 - HIGGS BEACH SPECIAL FUND TOTAL HIGGS BEACH SPECIAL FUND /Designated to Sand on 6/29/161 314,0471 314,0471 0 01 0 77090 - EMERGENCY CONTINGENCY TOTAL DAC I TWO PENNY BUDGET 1 18,907,408 15,935,207 8,619,644 10% RULE (FY 2016 REVENUE) AVAILABLE FOR BEACH PROJECTS - FY 2018 BEACH PROJECT COMMITMENTS BALANCE AVAILABLE FOR BEACH PROJECTS 2,048,050 873,967 1,174,083 r 0) C1 7 m d 2 r r C d H FY 2018 Summary 281 Packet Pg. 321 C.4.a 2017/2018 DISTRICT II TWO PENNY PROPOSED BUDGET - FUND 118 FY 2017 FY 2018 FY 2017 Expenditures REVENUE 5% RESERVE STATE STATUTE 129.01 FUND BALANCE FORWARD REVENUE VARIANCE FUND BALANCE FORWARD - Contracted Commitments (EVE NTS /CAPITAL) FUND BALANCE FORWARD EXPENSE VARIANCE EVENT RESOURCES BROUGHT FORWARD CAPITAL RESOURCES BROUGHT FORWARD FUND BALANCE FORWARD - PROMOTIONAL RESOURCES BUDGET TO BE ALLOCATED 1,092,180 1,067,400 1,067,401 (54,609) (53,370) (53,370 1,037,571 1,014,030 1,014,031 8,701 104,008 104,00! 0 0 r 70,807 91,299 91,29! N 0) 0 0 '✓3 343,170 277,759 277,75! m 0 0 1 1,460,2491 1,487,0961 1,487,091 r ADMINISTRATIVE 3 ° Io a+ � 78003 - ADMINISTRATIVE SERVICES 41,654 86532 - COUNTY COST ALLOCATION 0 23,290 (15,000 78003 - COMMISSIONS AND FEES (FINANCE) 152 152 (122 0) 78003 - UTILITIES 2,000 2,000 (500 0 78003 - ADMINISTRATIVE RESOURCES 0 19,171 0 00 43,806 44,613 (15,622 � ADVERTISING 94% Rf 78010 - VISITOR INFORMATION SERVICES 95,760 95,760 (95,760 C 78020 -DAC II AD CAMPAIGN 462,189 819,316 (819,316 ( D 78020- DACIIWEBCAM 21,000 21,000 (21,000 00 78020 - DAC II PROMOTIONAL RESOURCES 0 0 r TOTAL PROMOTIONAL/VIS 1 578,949 936,076 (936,076 LL CAPITAL/MAINTENANCE /SPECIAL PROJECTS 78040 - LITTLE DUCK KEY - SALARIES /BENEFITS - MONROE COUNTY PW (NULL 100 %) 62,608 56,737 (55,00( C 78040 - LITTLE DUCK KEY BEACH (VETERAN'S PARK) UTILITIES /REPAIRS - MONROE COUNTY PW 10,000 10,000 (9,50( V 78040 - LITTLE DUCK KEY BEACH (VETERAN'S PARK) CLEANING - MONROE COUNTY PW 17,930 17,930 (17,00( (D 78040 -MOTE MARINE 17 0 54,000 (54,00( 0 78040 - CORAL RESTORATION 17 0 24,570 (24,57C r_ 78040 - CAPITAL PROJECT RESOURCES 738,743 343,170 ( c TOTAL CAPITAL/SPECIAL PROJECTS EVENTS 6% 78030 - EVENT RESOURCES 78030- TOTAL EVENTS /PR STRINGER 829,2811 506,407 (160,070 8,212 0 0 F__ 8,2121 01 0 1,460,248 1,487,096 (1,111,768 10% RULE (FY 2016 REVENUE) AVAILABLE FOR BEACH PROJECTS - FY 2018 BEACH PROJECT COMMITMENTS BALANCE AVAILABLE FOR BEACH PROJECTS 194,445 90,538 103,907 FY 2018 Summary 282 Packet Pg. 322 C.4.a 201712018 DISTRICT III TWO PENNY PROPOSED BUDGET - FUND 119 FY 2017 FY 2018 FY 2017 Expenditures m .... ..:.. m I °SSSo::.. ......... ......... m I °SSSo::.. m I °SSSo::.. m I °SSSo::.. m I °SSSo::.. m I° SSSo::.. .......:.........:.........:.........:.........:..... ....:.........:.........:....m . ..... . mamma .... ..:... 'm =-------------------- mamma- I----=- I----=- s----=- s----=- s----=- s----=- s----=- s----=- s----=- s----=- I----=- I----=- I----=- I----=- I-- --=-I----=-I----=-I-------I---- REVENUE 2,857,924 2,705,400 2,705, 5% RESERVE STATE STATUTE 129.01 (142,896) (135,270) (135,: 2,715,028 2,570,130 2,570, FUND BALANCE FORWARD REVENUE VARIANCE 724,176 434,316 434, FUND BALANCE FORWARD - Contracted Commitments ( EVENTS /CAPITAL) 1,748,233 1,106, 549 1,106, FUND BALANCE FORWARD EXPENSE VARIANCE - 118,676 204,344 204, EVENT RESOURCES BROUGHT FORWARD 0 520 CAPITAL RESOURCES BROUGHT FORWARD 201,259 114,529 114, FUND BALANCE FORWARD - PROMOTIONAL RESOURCES 0 0 BUDGET TO BE ALLOCATED 1 5,270,0201 4,430,3881 4,430, ADMINISTRATIVE 3% .-. r 79003 - ADMINISTRATIVE SERVICES 117,956 60,000 (60,1 (1) 86533 - COUNTY COST ALLOCATION 16,356 16,356 (16,£ -a 79003 - COMMISSIONS & FEES (FINANCE) 300 300 (. 79003- UTILITIES 6,000 6,000 (6,1 00 79003 - ADMINISTRATIVE RESOURCES 0 50,257 140,612 132,913 (82,1 '' 4 ADVERTISING 93°ja'; +� 79010 - VISITOR INFORMATION SERVICES 168,000 168,000 (168,1 0) 79010- DAC III AD CAMPAIGN 1,503,528 1,693,028 (1,693,1 H 79010 -DAC III WEBCAM 15,000 15,000 (15,1 r+ 79010 - DAC III PROMOTIONAL RESOURCES 0 0 Cl TOTAL PROMOTIONAL/VIS 1 1,686,5281 1,876,028 (1,876,( 'a CAPITALIMAINTENANCEISPECIAL PROJECTS 7 m 79040 DRC CONSTRUCT WELCOME CENTER BLDG FY 15 421,700 433,450 79040 - PIGEON KEY FIRE SPRINKLER 16 DAC denied atension and funds placed back into FY17Resources 0 0 > 79040 -COCO PLUM SHORELINE 16 125,000 125,000 79040 -DRC GUEST RESTROOMS16 134,894 134,894 79040 - DRC SIGNAGE 16 Rescinded and placed into FY 17 Resources 0 0 N 79040 - CRANE HOUSE RESTROOM 16 0 24,955 (24 79040 - PIGEON KEY ROOF 16 0 250,000 (250 00 79040 - MARATHON BEACH CLEANING 17 114,000 114,000 r (114 79040- COCO PLUM RESTROOMS 17 77,425 77,425 LL 79040 - DRC PARKING, WALKWAYS, LANDSCAPING, FENCING 17 24,500. 24,500 > 79040 -DRC SIGN 17 0 15,500 (15 C 79040 -CRANE POINT ENTRY 17 0 6,500 (6 7 O 79040 - PIGEON KEY GANG REPAIRS 17 0 15,000 (15 (� 79040 - CORAL RESTORATION 17 0 36,000 (36 79040 - SOMBRERO BEACH FACILITIES 17 40,000 40,000 O 79040 - DRC GIFT SHOP BUILDING IMPROVEMENTS 17 17,875 17,875 79040 - DRC WELCOME CENTER GENERATOR 17 24,950 24,950 O 79040 - MARATHON WILD BIRT CENTER 17 0 9,500 (9,: 79040 -PIGEON KEYSPRINKLERS 17 350,000 350,000 r 79040 - PIGEON KEY RAMP REPAIR 17 200,000 200,000 0) 79040 - PIGEON KEY ROOF TENDER AND FOREMAN QUARTERS 17 300,000 300,000 E 79040 - CAPITAL PROJECTS RESOURCES 1,549,152 201,759 1 3,379,4961 2,389,5581 (471,: V EVENTS 7% r 79030 - FANTASY FEST 17 30,000 30,000 r Q 79030 - TASTE OF THE ISLANDS 1,889 1,889 79030 - EVENT RESOURCES 31,495 0 TOTAL EVENTS /PR STRINGER 63,384 31,889 79090 - EMERGENCY CONTINGENCY TOTAL DAC III TWO PENNY BUDGET 5,270,0201 4,430,388 (2,429, 10% RULE (FY 2016 REVENUE) AVAILABLE FOR BEACH PROJECTS - FY 2018 580,057 BEACH PROJECT COMMITMENTS 114,000 BALANCE AVAILABLE FOR BEACH PROJECTS 466,057 FY 2018 Summary 283 Packet Pg. 323 C.4.a 2017/2018 DISTRICT IV TWO PENNY DISTRICT PROPOSED BUDGET - FUND 120 FY 2017 FY 2018 FY 2017 Expenditures REVENUE 1,980,636 1,927,800 1,927,800 5% RESERVE STATE STATUTE 129.01 (99,032) (96,390) (96,390) 1,881,604 1,831,410 1,831,410 FUND BALANCE FORWARD REVENUE VARIANCE 132,766 32,131 32,131 FUND BALANCE FORWARD - Contracted Commitments (EVENTS /CAPITAL) 375,449 34,581 34,581 FUND BALANCE FORWARD EXPENSE VARIANCE 155,574 60,004 60,004 EVENT RESOURCES BROUGHT FORWARD 0 0 0 CAPITAL RESOURCES BROUGHT FORWARD 504,777 581,086 581,086 FUND BALANCE FORWARD - PROMOTIONAL RESOURCES 100,000 100,000 100,000 BUDGET TO BE ALLOCATED 3,150,170 2 2,639,212 ADMINISTRATIVE 3% 70003 - ADMINISTRATIVE SERVICES 68,732 45,000 (45,000) 86534 - COUNTY COST ALLOCATION 12,023 12,023 (12,023) Y 70003 - COMMISSIONS & FEES (FINANCE) 250 250 (250) 70003 - UTILITIES 4,500 4,500 (4,500) 70003 - ADMINISTRATIVE RESOURCES 0 17,403 (17,403) m TOTAL ADMINISTRATIVE 85,505 79,176 79,176 > r cC ADVERTISING 90% C d H 70020 - VISITOR INFORMATION SERVICES 157,500 157,500 (157,500) 70020 - DAC IV AD CAMPAIGN 868,780 1,216,784 (1,216,784) 70020 - DAC IV WEBCAM 21,000 21,000 (21,000) 70020 - DAC IV PROMOTIONAL RESOURCE 100,000 100,000 0 m TOTAL PROMOTIONAL/VIS 1 1,147,280 1,495,284 (1,395,284) > CAPITAL/MAINTENANCE /SPECIAL PROJECTS r DIVE MUSEUM ? ? ?? O N 70040 - ISLAMORADA BEACH CLEANING 45,000 45,000 (45,000) ~ 70040- JERRY WILKINSON RESEARCH LIBRARY 17 0 10,300 (10,300) 00 70040 - FOUNDERS PARK SHADE STRUCTURE 17 0 8,325 (8,325) LL 70040 - CORAL RESTORATION 17 0 15,570 (15,570) 70040 - DIVE MUSEUM SCUBA EXHIBIT 17 0 21,500 (21,500) 70040 -ANNES BEACH BOARDWALK PHASE 1 17 300,000 300,000 0 7 O 70040 - DIVE MUSEUM UNDERWATER EXHIBIT 17 0 9,250 (9,250) U 70040 - CAPITAL RESOURCES 1,430,297 504,777 0 C TOTAL CAPITAL/SPECIAL PROJECTS 1,775,297 914,722 109,945 i C EVENTS 10°% O 70030 - CONCH SCRAMBLE'ON THE WATER' 2016 0 4,581 (4,581) 70030 - BEACH ROAD TRIP 0 10,000 (10,000) 70030 - ISLAMORADA RUNNING COMPANY 0 20,000 (19,000) N E 70030 - CONCH SCRAMBLE 17 10,000 10,000 0 s= 70030 - ISLAMORADA GRAND PRIX 17 25,000 25,000 0 70030 - ISLAMORADA HALF MARATHON 17 20,000 20,000 0 r Q 70030 - MAD DOG MANDICH FISHING CLASSIC 17 449 449 0 70030 - UNIVERSITY OF MIAMI SPORTS HALL OF FAME 0 40,000 (40,000) 70030 - BEACH ROAD TRIP 17 10,000 10,000 0 70030 - WINEDINE 17 10,000 10,000 0 70030 - EVENT RESOURCES 66,639 0 0 TOTAL EVENTS /PR STRINGER 142,0881 150,030 73,581 0 70090 - EMERGENCY CONTINGENCY TOTAL DAC IV TWO PENNY BUDGET 1 3,150,1701 2,639,212 (1,657,986) 10% RULE (FY 2016 REVENUE) AVAILABLE FOR BEACH PROJECTS - FY 2018 388,208 BEACH PROJECT COMMITMENTS 45,000 BALANCE AVAILABLE FOR BEACH PROJECTS 343,208 FY 2018 Summary 284 Packet Pg. 324 C.4.a 2017/2018 DISTRICT V TWO PENNY PROPOSED BUDGET - FUND 121 EVENTS 12% 2 71030 - BEACH ROAD TRIP 71030 - HUMPHREY BOGART FILM FESTIVAL 16 71030 - REEF FEST 2016 71020 - BEACH ROAD TRIP 17 71020 - JIMMY JOHNSONS 17 71020 - KEY LARGO BREW ON BAY 17 71020 - KEY LARGO BRIDGE RUN 17 71020 - REEF FEST 17 71020 - UNCORKED 17 71030 - EVENT RESOURCES 71090- EMERGENCY CONTINGENCY TOTAL DAC V TWO PENNY BUDGET 10% RULE (FY 2016 REVENUE) AVAILABLE FOR BEACH PROJECTS - FY 2018 BEACH PROJECT COMMITMENTS BALANCE AVAILABLE FOR BEACH PROJECTS 0 10,000 (10,0( FY 2017 25,000 FY 2018 FY 2017 Expenditures m 8 8 m m m m m m m m m m m m m m m m m m m m m m m m m m m m m .......................... m ............................ m ............................ m ............................ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - m .... - - - - - - - - - - - - 10,000 REVENUE 2,237,523 2,208,600 2,208,6( 5% RESERVE STATE STATUTE 129.01 (111,876) (110,430) (110,4: 2,125,647 2,098,170 2,098,1 FUND BALANCE FORWARD REVENUE VARIANCE 201,467 215,802 215,8( FUND BALANCE FORWARD - Contracted Commitments (EVENTS /CAPITAL) 22,939 40,152 40,1`. FUND BALANCE FORWARD EXPENSE VARIANCE 53,166 226,054 226,0`. EVENT RESOURCES BROUGHT FORWARD 30,000 0 CAPITAL RESOURCES BROUGHT FORWARD 246,926 589,303 589,3( FUND BALANCE FORWARD - PROMOTIONAL RESOURCES 100,000 100,000 100,0( 2,780,145 3,269,481 3,269,48 ADMINISTRATIVE 3 % 71003 - ADMINISTRATIVE SERVICES 44,480 50,000 (50,0( 86535 - COUNTY COST ALLOCATION 37,424 37,424 (37,4- 71003 - UTILITIES 1,200 1,200 r (1,2( (D 71003 - COMMISSIONS FEES & FINANCE 300 300 (3( - 71003 - ADMINISTRATIVE RESOURCES 0 9,161 (9,1E 7 m 83,404 98,085 (98,Of d A DVERTISIN G RESOURCES 88% >_ r 71020- DAC V ADVERTISING CAMPAIGN 948,875 1,687,946 (1,687,9, r 71020- DAC V WEBCAMS 24,000 24,000 (24,0( d 71020 - VISITOR INFORMATION SERVICES 149,100 149,100 (149,1( H 71020- DAC V PROMOTIONAL RESOURCES 100,000 100,000 TOTAL PROMOTIONAL/VIS 1,221,975 1,961,046 (1,861,0 C1 CAPITALIMAINTENANCE/SPECIAL PROJECTS 7 00 71040 - H. HARRIS PARK UTILITIES MONROE COUNTY PW 45,000 45,000 (45,0 71040 - H. HARRIS PARK BEACH CLEANING - MONROE COUNTY PW 19,133 19,133 (19,1 > 71040 - SETTLER'S PARK - SALARIES /BENEFITS - MCPW - (CAPOTE -ABREU - 50 %) 35,016 33,285 (33,2 71040 -H. HARRIS PARK - SALARIES/BENEFITS - MCPW- (MIRANDA - 25 % /HERNANDEZ -100%) 77,559 73,761 r (73,7 � 71040- ISLAND DOLPHIN CARE 17 0 22,500 (22,5 H 71040- NELSON GOVERNMENT MARQUE 17 0 40,000 (40,0 00 71040 -REEF 17 0 34,900 r (34,9 71040 - CORAL RESTORATION 17 0 112,500 (112,5 LL 71040 - CORAL RESTORATION NATURE CENTER (Pilot House) 17 0 2,889 (2,8 71040 - ROWELLS RESTROOMS 17 0 247,725 (247,7 71040 - REEF INTERPRETIVE CENTER 17 0 119,500 (119,5( O U 71040 -CORAL RESTORATION 172ND ROUND 0 49,140 (49,1, 0) 71040 - CAPITAL PROJECT RESOURCES 1,166,982 246,926 O i TOTAL CAPITAL/SPECIAL PROJECTS 1,343,690 1 1,047,259 1 (800,3( O EVENTS 12% 2 71030 - BEACH ROAD TRIP 71030 - HUMPHREY BOGART FILM FESTIVAL 16 71030 - REEF FEST 2016 71020 - BEACH ROAD TRIP 17 71020 - JIMMY JOHNSONS 17 71020 - KEY LARGO BREW ON BAY 17 71020 - KEY LARGO BRIDGE RUN 17 71020 - REEF FEST 17 71020 - UNCORKED 17 71030 - EVENT RESOURCES 71090- EMERGENCY CONTINGENCY TOTAL DAC V TWO PENNY BUDGET 10% RULE (FY 2016 REVENUE) AVAILABLE FOR BEACH PROJECTS - FY 2018 BEACH PROJECT COMMITMENTS BALANCE AVAILABLE FOR BEACH PROJECTS 0 10,000 (10,0( 0 25,000 (25,0( 0 5,152 (5,1! 10,000 10,000 0 40,000 (40,0( 0 10,000 (10,0( 2,939 2,939 10,000 10,000 0 20,000 (20,0( 108,136 30,000 TOTAL EVENTS /PR STRINGER 131,075 163,091 (110,1! 2,780,144 1 3,269,481 1 (2,869,5E 438,705 176,708 FY 2018 Summary 285 Packet Pg. 325 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council Tourist Development Council Organizational Chart Total Full -Time Equivalents (FTE) = 20.75 TDC District 4 Third Cent Total Full -Time Equivalents (FTE) = 15.50 TDC District 5 Third Cent Total Full -Time Equivalents (FTE) = 1.75 TDC Two Penny Generic Total Full -Time Equivalents (FTE) = 0.50 TDC District 1 Third Penny Total Full -Time Equivalents (FTE) = 2.00 TDC District 2 Third Cent Total Full -Time Equivalents (FTE) = 1.00 Fiscal Year 2018 Tourist Development Council as �s :• Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council Mission Statement The mission of the Monroe County Tourist Development Council is to set an overall direction for the Monroe County tourism marketing effort in a manner that will assure long -term sustained growth in tourism revenues while also guaranteeing the sustainability and improvement of our product, including both our man -made and natural resources, and improvements to the quality of life of our residents. Website: www.fla - keys.com Strategic Goals Appropriations by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change TDC District 1 Third Penny 7,838,729 8,480,181 15,875,408 15,875,408 18,847,609 18.7% TDC District 2 Third Cent 795,927 981,586 1,463,806 1,463,806 1,436,958 (1.8 %) TDC District 3 Third Cent 2,082,204 2,097,529 4,414,032 4,414,032 5,253,664 19.0% TDC District Third Cent 1,966,287 1,566,162 2,627,189 2,627,189 3,138,147 19.4% TDC District 5 Third Cent 1,667,118 1,833,671 3,232,057 3,232,057 2,742,720 (15.1 %) TDC Special Projects 482,475 1,067,842 1,429,864 1,429,864 1,074,340 (24.9 %) TDC Two Penny Events 4,317,614 5,076,101 9,097,371 9,097,371 8,785,672 (3.4 %) TDC Two Penny Generic 10,770,466 12,993,160 16,724,380 16,724,380 17,099,179 2.2% Total Budget 29,920,819 34,096,233 54,864,107 54,864,107 58,378,289 6.4% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change TDC District Two Penny 4,800,089 6,143,943 10,527,235 10,527,235 9,860,012 (6.3 %) TDC Admin & Promo 2 Cent 10,770,466 12,993,160 16,724,380 16,724,380 17,099,179 2.2% TDC District 1 Third Cent 7,838,729 8,480,181 15,875,408 15,875,408 18,847,609 18.7% TDC District 2 Third Cent 795,927 981,586 1,463,806 1,463,806 1,436,958 (1.8 %) TDC District 3 Third Cent 2,082,204 2,097,529 4,414,032 4,414,032 5,253,664 19.0% TDC District Third Cent 1,966,287 1,566,162 2,627,189 2,627,189 3,138,147 19.4% TDC District 5 Third Cent 1,667,118 1,833,671 3,232,057 3,232,057 2,742,720 (15.1 %) Total Revenue 29,920,819 34,096,233 54,864,107 54,864,107 58,378,289 6.4% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance TDC District 4 Third Cent 13.52 15.52 15.50 15.50 - TDC District 5 Third Cent 1.77 1.77 1.75 1.75 - TDC Two Penny Events 0.25 0.25 - - - TDC Two Penny Generic 0.08 0.08 0.50 0.50 - TDC District 1 Third Penny 2.10 2.10 2.00 2.00 - TDC District 2 Third Cent 1.01 1.01 1.00 1.00 - TDC District 3 Third Cent 0.02 0.02 - - - Total Full -Time FTE 18.75 20.75 20.75 20.75 - Total FTE 18.75 20.75 20.75 20.75 - as �s Fiscal Year 2018 Tourist Development Council 287 , r A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council TDC District 4 Third Cent Mission Statement The geographical boundaries for District IV included the area between the Long Key Bridge and Mile Marker 90.939. Services Provided Services provided to the District: - Telemarketing, advertising and promotional campaigns - Financial assistance for special events such as Mad Dog Mandish Fishing Class and Conch Scramble on the Water -Brick & Mortar projects including beach cleaning and trash removal Major Variances Additional allocations in promotional activities and special events. Advisory Board • DAC (District Advisory Committee) District 4 Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 2,252 2,228 - - - - % Operating Expenditures 1,964,034 1,563,934 2,627,189 2,627,189 3,138,147 19.4% Total Budget 1,966,287 1,566,162 2,627,189 2,627,189 3,138,147 19.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change TDC District Third Cent 1,966,287 1,566,162 2,627,189 2,627,189 3,138,147 19.4% Total Revenue 1,966,287 1,566,162 2,627,189 2,627,189 3,138,147 19.4% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Authorized Positions 13.50 15.50 15.50 15.50 - Officials & Administrators 0.02 0.02 - - - Total Full -Time FTE 13.52 15.52 15.50 15.50 - Total FTE 13.52 15.52 15.50 15.50 - Fiscal Year 2018 Tourist Development Council as �s NM Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council TDC District 5 Third Cent Mission Statement The geographical boundaries of District V include the areas between Mile Marker 90.940 to the Dade /Monroe County line and any mainland portions of Monroe County. Services Provided Services provided to the District: - Telemarketing, advertising and promotional campaigns - Financial assistance for special events such as Orange Bowl Winter Training, Key Largo Food & Wine Festival, and Key Largo Stone Crab & Seafood Festival -Brick & Mortar projects including Harry Harris Park utilities and cleaning Major Variances Additional allocations in promotional activities and special events. Advisory Board • DAC (District Advisory Committee) District 5 Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 91,150 97,327 107,046 107,046 112,575 5.2% Operating Expenditures 1,575,968 1,736,344 3,125,011 3,125,011 2,630,145 (15.8 %) Total Budget 1,667,118 1,833,671 3,232,057 3,232,057 2,742,720 (15.1 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change TDC District 5 Third Cent 1,667,118 1,833,671 3,232,057 3,232,057 2,742,720 (15.1 %) Total Revenue 1,667,118 1,833,671 3,232,057 3,232,057 2,742,720 (15.1 %) FY 2015 Position Summary Actual Administrative Support - Officials & Administrators 0.02 Service - Maintenance 1.25 Skilled Craft Workers 0.50 Total Full -Time FTE 1.77 FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance - 0.50 1.25 0.75 0.02 - - - 1.25 1.25 0.50 (0.75) 0.50 - - - 1.77 1.75 1.75 - Total FTE 1.77 1.77 1.75 1.75 - as �s �s Fiscal Year 2018 Tourist Development Council 289 , r A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council TDC Two Penny Events Services Provided Marketing research and financial assistance for cultural, fishing, diving and other countywide events. Major Variances Increased allocation for cultural, fishing and diving events. Advisory Board • Tourist Development Council • TDC Advisory Committees Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 28,153 31,628 - - - -% Operating Expenditures 4,289,461 5,044,472 9,097,371 9,097,371 8,785,672 (3.4 %) Total Budget 4,317,614 5,076,101 9,097,371 9,097,371 8,785,672 (3.4 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change TDC District Two Penny 4,317,614 5,076,101 9,097,371 9,097,371 8,785,672 (3.4 %) Total Revenue 4,317,614 5,076,101 9,097,371 9,097,371 8,785,672 (3.4 % FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Officials & Administrators 0.25 0.25 - - - Total Full -Time FTE 0.25 0.25 - - - Total FTE 0.25 0.25 - - - Fiscal Year 2018 Tourist Development Council as �s �s 290 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council TDC Special Projects Services Provided Funding for 18 events throughout the Keys which include Key Largo Stone Crab and Seafood Festival, P. Peterson's Key West Poker Run and other athletic, fishing and cultural events. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target as �s �s F- FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Operating Expenditures 482,475 1,067,842 1,429,864 1,429,864 1,074,340 (24.9 %) Total Budget 482,475 1,067,842 1,429,864 1,429,864 1,074,340 (24.9 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change TDC District Two Penny 482,475 1,067,842 1,429,864 1,429,864 1,074,340 (24.9 %) Total Revenue 482,475 1,067,842 1,429,864 1,429,864 1,074,340 (24.9 % Fiscal Year 2018 Tourist Development Council 291 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council TDC Two Penny Generic Services Provided Administrative services and operations of the TDC Funding for Monroe Council of the Arts Sales & Marketing Ad Campaigns Major Variances Increased allocations for promotional advertising and special projects. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 9,009 11,709 70,878 70,878 80,647 13.8% Operating Expenditures 10,758,137 12,980,391 16,646,502 16,646,502 17,008,532 2.2% Capital Outlay Expenditures 3,319 1,060 7,000 7,000 10,000 42.9% Total Budget 10,770,466 12,993,160 16,724,380 16,724,380 17,099,179 2.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change TDC Admin & Promo 2 Cent 10,770,466 12,993,160 16,724,380 16,724,380 17,099,179 2.2% Total Revenue 10,770,466 12,993,160 16,724,380 16,724,380 17,099,179 2.2% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Officials & Administrators 0.08 0.08 0.50 0.50 - Total Full -Time FTE 0.08 0.08 0.50 0.50 - Total FTE 0.08 0.08 0.50 0.50 - Fiscal Year 2018 Tourist Development Council as �s �s 292 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council TDC District 1 Third Penny Mission Statement The geographical boundaries of District 1 encompasses the city limits of Key West. Services Provided Services provided to the District: - Telemarketing, advertising and promotional campaigns - Financial assistance for special events such as Fantasy Fest, Key West Race Week along with 27 other events held in Key West. -Brick & Mortar projects including beach cleaning (Higg's and Smather's) and museum utilities and cleaning. -Beach funds for Higgs Beach. Major Variances Increased allocations for brick and mortar projects. Advisory Board DAC (District Advisory Committee) District 1 �s F_ FY 2016 FY 2017 FY 2017 FY 2018 CD Objective /Performance Measures Frequency Actual Target YTD Target 'R FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 122,127 133,561 132,576 132,576 139,394 5.1% Operating Expenditures 7,716,602 8,346,620 15,742,832 15,742,832 18,708,215 18.8% Total Budget 7,838,729 8,480,181 15,875,408 15,875,408 18,847,609 18.7% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change TDC District 1 Third Cent 7,838,729 8,480,181 15,875,408 15,875,408 18,847,609 18.7% Total Revenue 7,838,729 8,480,181 15,875,408 15,875,408 18,847,609 18.7% Fiscal Year 2018 Tourist Development Council 293 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support - - - 2.00 2.00 Officials & Administrators 0.10 0.10 - - - Service - Maintenance 2.00 2.00 2.00 - (2.00) Total Full -Time FTE 2.10 2.10 2.00 2.00 - Total FTE 2.10 2.10 2.00 2.00 - Fiscal Year 2018 Tourist Development Council 293 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council TDC District 2 Third Cent Mission Statement The geographical boundaries of District II extend from the city limits of Key West to the west end of the Seven Mile Bridge. Services Provided Services provided to the District: - Telemarketing, advertising and promotional campaigns - Financial assistance for special events such as Big Pine and Lower Keys Nautical Flea Market and Big Pine and Lower Keys Island Art Festival. -Brick & Mortar projects including beach cleaning for Little Duck Key beach. Funds set aside for capital projects. Major Variances Additional expenditures of promotional activities and bricks & mortar projects. Advisory Board DAC (District Advisory Committee) District 2 Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 58,173 55,965 56,737 56,737 62,608 10.3% Operating Expenditures 737,754 925,621 1,407,069 1,407,069 1,374,350 (2.3 %) Total Budget 795,927 981,586 1,463,806 1,463,806 1,436,958 (1.8 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change TDC District 2 Third Cent 795,927 981,586 1,463,806 1,463,806 1,436,958 (1.8 %) Total Revenue 795,927 981,586 1,463,806 1,463,806 1,436,958 (1.8 % Fiscal Year 2018 Tourist Development Council as �s 294 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support - - 1.00 1.00 - Officials & Administrators 0.01 0.01 - - - Skilled Craft Workers 1.00 1.00 - - - Total Full -Time FTE 1.01 1.01 1.00 1.00 - Total FTE 1.01 1.01 1.00 1.00 - Fiscal Year 2018 Tourist Development Council as �s 294 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Tourist Development Council TDC District 3 Third Cent Mission Statement The geographical boundaries of District III include the area from the west end of the Seven Mile Bridge to the Long Key Bridge. Services Provided Services provided to the District: - Telemarketing, advertising and promotional campaigns - Financial assistance for special events such as Marathon Grand Prix of the Sea, Original Marathon Seafood Festival and Sombrero Beach Run. -Brick & Mortar projects. Advisory Board DAC (District Advisory Committee) District 3 Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 2,252 2,228 - - - - % Operating Expenditures 2,079,952 2,095,301 4,414,032 4,414,032 5,253,664 19.0% Total Budget 2,082,204 2,097,529 4,414,032 4,414,032 5,253,664 19.0% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change TDC District 3 Third Cent 2,082,204 2,097,529 4,414,032 4,414,032 5,253,664 19.0% Total Revenue 2,082,204 2,097,529 4,414,032 4,414,032 5,253,664 19.0% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Officials & Administrators 0.02 0.02 - - - Total Full -Time FTE 0.02 0.02 - - - Total FTE 0.02 0.02 - - - Fiscal Year 2018 Tourist Development Council as �s �s 295 C.4.a Veterans Affairs Proposed FY18: FY18 Revenue Source Adopted General Fund $702,978 Other Ad Valorem $0 Non Ad Valorem $0 Capital Funds $0 $702,978 600,000 500,000 400,000 300,000 200,000 100,000 FY18 Revenue Source ■General Fund 100% ■ Other Ad Valorem 0% ■ Non Ad Valorem 0% ■ Capital Funds 0% Expenditures by Department — Veterans Affairs Veterans Affairs Transportation FY16 Budget FY17 Budget FY18 Budget Expenditures Veterans Affairs Veterans Affairs Transportation Total Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget I FY18 Budget Change 484,407 520,611 548,606 5.4% 134,819 149,434 154,372 3.3% 619,226 670,045 702,978 4.9% FY18 Expenditures by Department • Veterans Affairs • Veterans Affairs Transportation 296 Packet Pg. 336 C.4.a Veterans Affairs Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 599,496 649,586 682,647 5.1% 19,730 20,459 20,331 -0.6% - 0.0% 619,226 670,045 702,978 4.9% Budgetary Cost Summary 800,000 700,000 600,000 500,000 400,000 — 300,000 200,000 100,000 — FY16 Budget FY17 Budget FY18 Budget Personnel Expenditures 0 Operating Expenditures Capital Outlay Expenditures 297 Packet Pg. 337 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Veterans Affairs Veterans Affairs Organizational Chart Total Full -Time Equivalents (FTE) = 9.50 Veteran Affairs Total Full -Time Equivalents (FTE) = 9.50 as �s �s F_ Fiscal Year 2018 Veterans Affairs •• Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Veterans Affairs Business Center Vision In accordance with FS 292.11 and CFR 38 develop and maintain a highly trained and dedicated staff committed to professional and compassionate delivery of quality service to the veteran community throughout Monroe County. Mission Statement The mission of the Veterans Affairs Department is to enhance the quality of life for veterans, dependents and survivors by assisting them in application and prosecution of claims for benefits and entitlements from Federal, State and local levels of government. Assure quality control through strict compliance with all laws and regulations governing the administration of veterans benefits. Effectively operate and maintain the VA Transportation system from the Florida Keys to the Miami VA Medical Center through coordination and cooperation with the Veterans Administration. Services Provided Provide full veterans services to all clients to include, but not limited to, filing claims for service - connected compensation (to include Benefits Delivery Before Discharge claims), non - service connected (NSC) pensions, Dependents Indemnity Compensation (DIC), burial benefits, home loans, education benefits, social security claims, transition assistance (monthly TAMP briefing), veterans "homeless" outreach, etc. The Transportation van program provides transportation for veterans from Key West and the Florida Keys to the VA Medical Center in Miami, FL and various surrounding hospitals in Miami, for specialty care Monday through Friday. Additionally, and through an agreement with Monroe County Social Services, provide transportation for social services clients, to various hospitals in Miami for appointments on an as needed /seat availability basis. Strategic Goals Ensure proper utilization of assets. Service to the customer is of the utmost importance. Ensuring that assets are being used exclusively to service the customers is key to achieve excellent service. Veterans Affairs will conduct quarterly reviews of the budget to ensure proper asset use. Ensure proper manpower allocations. The nature of client's need changes continuously. Adjustments to manpower allocations are a continual need. Veterans Affairs will conduct monthly reviews of office performance measures based on clients served to assure proper manpower allocations are in place. FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Proposed Change Veteran Affairs 583,622 598,102 670,045 670,045 702,978 4.9% Total Budget 583,622 598,102 670,045 670,045 702,978 4.9% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change General Fund 583,622 598,102 670,045 670,045 702,978 4.9% Total Revenue 583,622 598,102 670,045 670,045 702,978 4.9% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Veteran Affairs 9.50 9.50 9.50 9.50 - Total Full -Time FTE 9.50 9.50 9.50 9.50 - Total FTE 9.50 9.50 9.50 9.50 - as �s �s Fiscal Year 2018 Veterans Affairs 299 r Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Veterans Affairs Veteran Affairs Mission Statement The mission of the Veterans Affairs Department is to enhance the quality of life for veterans, dependents and survivors by assisting them in application and prosecution of claims for benefits and entitlements from Federal, State and local levels of government. Assure quality control through strict compliance with all laws and regulations governing the administration of veteran's benefits. Effectively operate and maintain the VA Transportation system from the Florida Keys to the Miami VA Medical Center through coordination and cooperation with the Veterans Administration. Services Provided Provide full veterans services to all clients to include, but not limited to, filing claims for service - connected compensation (to include Benefits Delivery Before Discharge claims), non - service connected (NSC) pensions, Dependents Indemnity Compensation (DIC), burial benefits, home loans, education benefits, social security claims, transition assistance (monthly TAMP briefing), veterans "homeless" outreach, etc. The Transportation van program provides transportation for veterans from Key West and the Florida Keys to the VA Medical Center in Miami, FL and various surrounding hospitals in Miami, for specialty care Monday through Friday. Additionally, and through an agreement with Monroe County Social Services, provide transportation for social services clients, to various hospitals in Miami for appointments on an as needed /seat availability basis. Advisory Board The Veterans Affairs Department does not have an Advisory Board. Objective /Performance Measures FY 2015 FY 2016 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 565,644 583,684 649,586 649,586 682,647 5.1% Operating Expenditures 17,977 14,418 20,459 20,459 20,331 (0.6 %) Total Budget 583,622 598,102 670,045 670,045 702,978 4.9% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 583,622 598,102 670,045 670,045 702,978 4.9% Total Revenue 583,622 598,102 670,045 670,045 702,978 4.9% Total FTE 9.50 9.50 9.50 9.50 - as �s �s Fiscal Year 2018 Veterans Affairs 300 r FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 3.00 3.00 3.00 3.75 0.75 Officials & Administrators 2.00 2.00 2.00 2.00 - Service - Maintenance 1.50 1.50 1.50 0.75 (0.75) Technicians 3.00 3.00 3.00 3.00 - Total Full -Time FTE 9.50 9.50 9.50 9.50 - Total FTE 9.50 9.50 9.50 9.50 - as �s �s Fiscal Year 2018 Veterans Affairs 300 r C.4.a County Administrator Proposed FY18: FY18 Revenue Sourc Adopted General Fund $2,192,661 Other Ad Valorem $0 Non Ad Valorem $0 Capital Funds $1,000,000 $3,192,661 1,900,000 1,700,000 1,500,000 1,300,000 1,100, 000 900,000 700,000 500,000 300,000 100,000 Expenditures by Department FY18 Revenue Source • General Fund • Other Ad Valorem 0% • Non Ad Valorem 0% ■ Capital Funds FY16 Budget FY17 Budget FY18 Budget —$--County Administrator --11--Sustainability (Office of Legislative Affairs —K--Office of Strategic Planning -I- Extension Services -4--Guardian Ad Litem Expenditures County Administrator Sustainability Office of Legislative Affairs Office of Strategic Planning Extension Services Guardian Ad Litem Total Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget I FY18 Budget I Change 866,225 971,183 634,313 -34.7% 539,028 1,122,371 1,736,509 54.7% - - 178,505 0.0% - - 155,076 0.0% 212,351 284,641 278,744 -2.1% 193,492 201,972 209,514 3.7% 1,811,096 2,580,167 3,192,661 23.7% • County Administrator • Sustainability • Office of Legislative Affairs • Office of Strategic Planning • Extension Services • Guardian Ad Litem 5% 6% FY18 Expenditures by Department For m M c m H 301 Packet Pg. 341 C.4.a County Administrator dFetary Cost S"rn mare Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 997,794 1,175,497 1,267,134 7.8% 810,002 1,365,370 1,896,227 38.9% 3,300 39,300 29,300 0.0% 1,811,096 2,580,167 3,192,661 23.7% 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Personnel Expenditures I- Operating Expenditures Capital Outlay Expenditures Budgetary Cost Summary m M m c m H 302 Packet Pg. 342 FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 9.30 9.30 9.90 0.60 FY18 Change 1 FTE request for Sustainability Project Manager Reallocate Assistant County Administrator between departments Budgetary Cost Summary m M m c m H 302 Packet Pg. 342 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator County Administrator Organizational Chart Total Full -Time Equivalents (FTE) = 9.90 Guardian Ad Litem Total Full -Time Equivalents (FTE) = 1.00 County Administrator Total Full -Time Equivalents (FTE) = 3.90 Office of Sustainability Total Full -Time Equivalents (FTE) = 2.00 Office of Legislative Affairs Total Full -Time Equivalents (FTE) = 1.00 Office of Strategic Planning Total Full -Time Equivalents (FTE) = 1.00 Extension Services Total Full -Time Equivalents (FTE) = 1.00 Fiscal Year 2018 County Administrator as �s F_ 303 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator Strategic Goals To oversee and assure that all county departments provide quality services to the constituents of Monroe County and to maintain efficiencies & effectiveness of county operation. Fiscal Year 2018 County Administrator 304 1 - A FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Actual Appropriations by Department Actual Actual Adopted Amended Proposed Change 1.00 County Administrator 1,006,663 1,158,719 971,183 2,831,765 634,313 (34.7 %) (0.40) Extension Services 372,376 216,376 284,641 311,228 278,744 (2.1 %) 1.00 Guardian Ad Litem 135,187 139,483 201,972 201,972 209,514 3.7% 1.00 Office of Legislative Affairs - - - - 178,505 - % - Office of Strategic Planning - - - - 155,076 - % 8.90 Office of Sustainability 114,963 466,469 1,122,371 1,152,349 1,736,509 54.7% Total Budget 1,629,189 1,981,047 2,580,167 4,497,314 3,192,661 23.7% �s FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,473,732 1,692,810 2,121,487 2,121,487 2,242,661 5.7% Road And Bridge Fund - - 458,680 458,680 950,000 107.1% Governmental Fund Type Grants 155,457 144,877 - 1,917,147 - - % as Misc Special Revenue Fund - 143,360 - - - - % '0 Total Revenue 1,629,189 1,981,047 2,580,167 4,497,314 3,192,661 23.7% Fiscal Year 2018 County Administrator 304 1 - A FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Proposed Variance Guardian Ad Litem 1.00 1.00 1.00 1.00 - County Administrator 3.90 5.30 4.30 3.90 (0.40) Office of Sustainability 1.00 1.00 1.00 2.00 1.00 Office of Legislative Affairs 1.00 1.00 1.00 1.00 - Office of Strategic Planning 1.00 1.00 1.00 1.00 - Extension Services 1.00 1.00 1.00 1.00 - Total Full -Time FTE 8.90 10.30 9.30 9.90 0.60 Total FTE 8.90 10.30 9.30 9.90 0.60 Fiscal Year 2018 County Administrator 304 1 - A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator Guardian Ad Litem Mission Statement The mission of the Guardian Ad Litem Program is to advocate for the best interests of children who are alleged to be abused, neglected or abandoned and who are involved in court proceedings. The Guardian Ad Litem (GAL) Program was created to implement sections 39.820- 39.8298 of the Florida Statutes. F.S.61.401 describes the appointment of a Guardian Ad Litem advocate. Major Variances Increase of $4,000 for the ILA with the Child Advocate Manager Position cost of living increase for Monroe County. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 62,867 65,502 70,272 70,272 73,814 5.0% Operating Expenditures 71,025 73,981 128,400 128,400 132,400 3.1% Capital Outlay Expenditures 1,295 - 3,300 3,300 3,300 - % Total Budget 135,187 139,483 201,972 201,972 209,514 3.7% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 135,187 139,483 201,972 201,972 209,514 3.7% Total Revenue 135,187 139,483 201,972 201,972 209,514 3.7% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.00 1.00 1.00 1.00 - Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - as �s �s Fiscal Year 2018 County Administrator 305 1 - A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator County Administrator Mission Statement Direct the implementation of Board of County Commissioner's (BOCC) policies to the operating units of County government as prescribed by the Administrative Code. Services Provided The County Administrator oversees the daily operation of the county, excluding the Constitutional Officers, Judical and Health Departments. Our office assists constituents with their inquiries and provide them information when requested. We also prepare the agendas for the Board of County Commissioners' monthly and special meetings. This office also monitors the membership lists of all the Countys' Boards and Committees. Major Variances Budget reduced to realign the Department with the organizational chart. Office of Legislative Affairs and Office of Strategic Planning have been removed from the County Administrator's budget into their own for the FY18 budget. Advisory Board Objective /Performance Measures FY 2015 FY 2016 FY 2017 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Adopted Amended FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 933,102 848,168 886,285 852,542 555,698 (37.3 %) Operating Expenditures 69,847 306,307 84,898 1,970,223 78,615 (7.4 %) Capital Outlay Expenditures 3,714 4,245 - 9,000 - - % Total Budget 1,006,663 1,158,719 971,183 2,831,765 634,313 (34.7 %) Total Revenue 1,006,663 1,158,719 971,183 2,831,765 634,313 (34.7 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 1,006,663 942,479 971,183 971,183 634,313 (34.7 %) Governmental Fund Type Grants - 72,880 - 1,860,582 - - % Misc Special Revenue Fund - 143,360 - - - - % Total Revenue 1,006,663 1,158,719 971,183 2,831,765 634,313 (34.7 % Total Full -Time FTE 3.90 5.30 4.30 FY 2018 FY 2018 Proposed Variance - (1.00) 2.90 0.60 1.00 - 3.90 (0.40) Total FTE 3.90 5.30 4.30 3.90 (0.40) as �s �s Fiscal Year 2018 County Administrator 306 1 - A FY 2015 FY 2016 FY 2017 Position Summary Actual Actual Adopted Administrative Support 1.00 1.00 1.00 Officials & Administrators 2.90 3.30 2.30 Professionals - 1.00 1.00 Total Full -Time FTE 3.90 5.30 4.30 FY 2018 FY 2018 Proposed Variance - (1.00) 2.90 0.60 1.00 - 3.90 (0.40) Total FTE 3.90 5.30 4.30 3.90 (0.40) as �s �s Fiscal Year 2018 County Administrator 306 1 - A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator Office of Sustainability Mission Statement We are dedicated to creating resilient and environmental improvements that continue to foster a safe and livable community and a sustainable future. Services Provided The Office of Sustainability prepares the County to be more resilient to the effects of climate change and sea level rise. This includes performing research and modeling the affects of sea level rise, collaboration with the SE FL Climate Change Compact, collecting elevation and other types of data to more accurately measure the potential inundation to County roads and infrastructure, developing new policies to set standards for implementation and implementing projects to mitigate against those effects. These areas include the collection of mobile LiDAR elevation data for county roads and buildings, a streets analysis to evaluate the impacts of sea level rise and to develop conceptual designs for elevation, and finally community engagement to help the County better understand the residents' concerns about sea level rise and to educate them on the County's preparations to mitigate. The Sustainability and Projects department staff plans, directs and implements projects under the GreenKeys Sustainability Action Plan that leads to a more sustainable and resilient future for the county, our residents and businesses. We also develop and implement projects under the Canal Management Master Plan to lead to a more sustainable environment and improved waters for the enjoyment of all. Major Variances 1 New FTE Requested for a Sr. Project manager Sustainability and Canal Restoration Requested funds will be used as follows: Contractual Services GreenKeys 5 Year Action Plan Projects: Electric Vehicle Charging Stations -Ph. 2, GreenKeys Project 1 -17 $ 20,000 Community Outreach Workshops — GreenKeys Project 2 -1 $1,500 Update vulnerability assessments on County facilities GreenKeys 2 -17 $100,000 Conduct feasibility study for alternative energy at County. GreenKeys 2 -29 $75,000 Develop adaptation alternatives for most vulnerable County facilities Ph.1 GreenKeys 2 -31 $50,000 Ph. 2 of the NOAA grant GreenKeys 2 -34 $30,000 Identify intact corridors for future tidal wetland migration corridors as a potential criterion for future land purchase and flood mitigation initiatives Phase 1, GreenKeys 2 -38 $50,000 Countywide Roads Analysis to identify inundation risk to roads Phase 1 GreenKeys 2 -14 -Fund 102 $950,000 Contractual Services Non GreenKeys Projects. The following are not included in the GreenKeys plan, but are either new projects for grant match or a part of the department's mission: SE FL Compact Annual Support Year 2 of 5 $60,000 Misc. Environmental Professional Services $75,000 Rollovers from previous year - $82,230 Advisory Board Related Strategic Goal: Promotion of Energy Conservation and Sustainability FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Community -wide sustainability and adaptation Reduction of energy use /greenhouse gas emissions in County government Quarterly 0.00 10.00 operations we] as �s �s F_ Fiscal Year 2018 County Administrator 307 , r A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator Office of Sustainability FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures - 110,687 140,691 140,691 251,078 78.5% Operating Expenditures 114,963 305,781 981,680 1,011,658 1,485,431 51.3% Interfund Transfers - 50,000 - - - - % Total Budget 114,963 466,469 1,122,371 1,152,349 1,736,509 54.7% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 114,963 416,469 663,691 663,691 786,509 18.5% Road And Bridge Fund - - 458,680 458,680 950,000 107.1% Governmental Fund Type Grants - 50,000 - 29,978 - - % Total Revenue 114,963 466,469 1,122,371 1,152,349 1,736,509 54.7% �s FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Officials & Administrators 1.00 1.00 1.00 1.00 - Professionals - - - 1.00 1.00 CD Total Full -Time FTE 1.00 1.00 1.00 2.00 1.00 '0 Z Total FTE 1.00 1.00 1.00 2.00 1.00 P Fiscal Year 2018 County Administrator 1' Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator Office of Legislative Affairs Mission Statement To manage the legislative and intergovernmental initiatives and functions of the County. To manage the implementation of RESTORE Act funding program. To implement the State of Florida Stan Mayfield Working Waterfront Grant and acquisition of working waterfront parcel. Services Provided Development of state and federal legislative agendas; coordination of County positions and responses to legislation; support for and advancement of the County's legislative priorities and appropriations; preparation of resolutions, talking points, issue briefs and legislative updates; organization /management of advocacy trips to Tallahassee and DC. Development and monitoring of the Local Multi -Year Implementation Plan; management of local pot grant funds and development of grant submissions; monitor the development of Gulf Consortium's State Expenditure Plan and preparation of County projects for state pot grant funds; participation in monthly Gulf Consortium meetings and conference calls. Implement the requirements of the Stan Mayfield Working Waterfront grant agreement requirements and manage and coordinate acquisition activities. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures - - - - 157,205 - % Operating Expenditures - - - - 21,300 - % Total Budget - - - - 178,505 _% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund - - - - 178,505 - % Total Revenue - - - - 178,505 _% as 0 �s �s Fiscal Year 2018 County Administrator 309 , r A FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support - - 1.00 1.00 - Professionals 1.00 1.00 - - - Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - as 0 �s �s Fiscal Year 2018 County Administrator 309 , r A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator Office of Strategic Planning Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures - - - - 146,976 - % Operating Expenditures - - - - 8,100 -% Total Budget - - - - 155,076 - FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund - - - - 155,076 - % Total Revenue - - - - 155,076 -% Fiscal Year 2018 County Administrator as �s F- 310 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support - - 1.00 1.00 - Professionals 1.00 1.00 - - - Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - Fiscal Year 2018 County Administrator as �s F- 310 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan County Administrator Extension Services Mission Statement Monroe County Extension Service is committed to creating objective, science - based, educational programs and services that provide residents empowering lifelong learning opportunities that help them to improve their quality of life and surrounding environment. Services Provided OF /MC Extension Service provides a variety of educational services to residents, businesses, organizations and agencies in marine, horticulture, and family and youth development. Individual consultations, seminars, workshops and public events are conducted. Extension Service collaborates with other organizations to provide educational support for their programs and to expand their existing services through education. Major Variances FY18 increase due to COLA and Merit pay for 1 FTE. Advisory Board •UF /MC Extension Overall Advisory Council •UF /MC Extension Marine Advisory Committee •UF /MC Extension Horticulture Advisory Committee •UF /MC Extension Family and Community Development Advisory Committee Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Adopted Amended FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 73,614 73,150 78,249 81,749 82,363 5.3% Operating Expenditures 266,507 141,981 170,392 183,979 170,381 - % Capital Outlay Expenditures 32,255 1,246 36,000 45,500 26,000 (27.8 %) Total Budget 372,376 216,376 284,641 311,228 278,744 (2.1 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 216,919 194,379 284,641 284,641 278,744 (2.1 %) Governmental Fund Type Grants 155,457 21,997 - 26,587 - - % Total Revenue 372,376 216,376 284,641 311,228 278,744 (2.1 % FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 1.00 1.00 1.00 1.00 - Total Full -Time FTE 1.00 1.00 1.00 1.00 Total FTE 1.00 1.00 1.00 1.00 - as �s �s Fiscal Year 2018 County Administrator 311 , r A C.4.a Budget & Finance Proposed FY18: FY18 Revenue Source Adopted General Fund $991,864 Other Ad Valorem $0 Non Ad Valorem $0 Capital Funds $0 $991,864 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 FY18 Revenue Source ■General Fund 100% • Other Ad Valorem 0% • Non Ad Valorem 0% ■ Capital Funds 0% Expenditures by Department BOMB --�— Grants Management --*--Purchasing FY16 Budget FY17 Budget FY18 Budget Expenditures by Department OMB Grants Management Purchasing Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 477,982 489,530 684,153 39.8% 189,474 199,324 216,264 8.5% 202,264 206,186 91,447 -55.6% 869,720 895,040 991,864 10.8% FY18 Expenditures by Department ■ OMB ■Grants Management Purchasing 312 Packet Pg. 352 C.4.a Budget & Finance Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total 1,200,000 1,000,000 800,000 600,000 400,000 200,000 Personnel Expenditures 0 Operating Expenditures Capital Outlay Expenditures Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change FTE History 8.00 8.00 9.00 1.00 FY18 Change FTE increase from Worker's Comp Budget Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 692,633 747,721 843,509 8.0% 171,087 147,319 148,355 -13.9% 6,000 - - - 100.0% 869,720 895,040 991,864 2.9% Budgetary Cost Summary 313 Packet Pg. 353 FY16 Budget FY17 Budget FY18 Budget Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Budget & Finance Budget & Finance Organizational Chart Total Full -Time Equivalents (FTE) = 9.00 Office of Management & Budget Total Full -Time Equivalents (FTE) = 7.00 Fiscal Year 2018 Budget & Finance 314 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Budget & Finance Business Center Vision The Budget and Finance Department develops, implements and monitors Monroe County's annual operating and capital budgets and provides financial analysis. The Department prepares, publishes and administers the annual budget. The department monitors the operating and capital budgets providing financial analysis, multi -year forecasting, and the reporting of financial information for the Board of County Commissioners, other governmental entities and the public. The Department is responsible for providing high quality, best value purchasing and procurement activities for the proper and efficient operations of County government. The Department oversees County funding of nonprofit organizations, provides grant administrative assistance to County departments, and pursues funding opportunities promoting the economic well -being of the County in a financially responsible and sustainable fashion. Mission Statement The Budget and Finance Department mission is to provide strategic financial planning and support to all departments; promote fiscal stewardship and sustainability, efficient management practices, sound financial budgeting; maximize funding opportunities; and provide competitive procurement county -wide while maintaining the highest standards of ethics, integrity and ensuring the prudent expenditure of public funds. Services Provided The Divison of Budget & Finance provides financial and resource management in 6 key areas: • Financial Support- Guidance in the preparation and implementation of operating and capital budgets • Financial Services- Maintenance of department budgets via transfers, resolutions & budget amendments during the year • Financial Planning- Debt Management, Revenue Forecasting, and expenditure analysis • Financial Systems- Enterprise -wide software programs, including GovMax & assistance with Finance Pentamation system • Procurement- Purchasing services, proposals, bid coordination, oversight of the County's Purchasing Policy • Grant Administration- Provide assistance for internal grants to local agencies with funding from federal and state agencies Strategic Goals Excellent governance through responsible management of county budget to ensure and sustain fiscal strength and stability. FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Proposed Change Grants Management 113,631 140,541 199,324 199,324 216,264 8.5% Office of Management & Budget 581,461 474,963 489,530 648,204 684,153 39.8% Purchasing 154,812 90,723 206,186 206,186 91,447 (55.6 %) Total Budget 849,904 706,227 895,040 1,053,714 991,864 10.8% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 716,717 616,977 895,040 895,040 991,864 10.8% Governmental Fund Type Grants 133,187 89,250 - 158,674 - - % Total Revenue 849,904 706,227 895,040 1,053,714 991,864 10.8% Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Office of Management & Budget 6.00 5.00 5.00 7.00 2.00 Grants Management 1.00 2.00 2.00 2.00 - Purchasing 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 8.00 8.00 8.00 9.00 1.00 Total FTE 8.00 8.00 8.00 9.00 1.00 as 0 �s Fiscal Year 2018 Budget & Finance 315 , r A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Budget & Finance Office of Management & Budget Mission Statement Provide strategic planning and support to Monroe County government, which will promote efficient management practices, sound financial budgeting, and competitive procurement county -wide, while maintaining the highest standards of ethics, integrity and prudent expenditure of public funds. Services Provided Develop, implement, and monitor annual operating and capital budgets by following Florida Statutes. Financial analysis, Revenue and Expenditure Forecasting and reporting. Provide budget assistance to all County Departments. Major Variances 1 FTE is being moved from Worker's Compensation /Employee Services to OMB. Advisory Board None Budgetary Cost Summary FY 2015 Actual FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Effective allocation of resources to meet current operating and capital needs 350,681 448,134 434,717 Process Budget Transfer Requests Quarterly 0.00 2,000.00 0.00 2,000.00 Resolutions prepared and posted Monthly 0.00 400.00 0.00 400.00 Review all County contracts Monthly 0.00 450.00 0.00 450.00 Maintain stable, protected reserves 22,500 - - % Emergency Hurricane /Disaster Reserve Balance Annually 1 000,000.00 0,000,000.00 Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Proposed FY 2018 Change Personnel Expenditures 392,831 350,681 448,134 434,717 641,545 43.2% Operating Expenditures 186,012 124,282 41,396 190,987 42,608 2.9% Capital Outlay Expenditures 2,618 - - 22,500 - - % Total Budget 581,461 474,963 489,530 648,204 684,153 39.8% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 448,274 385,712 489,530 489,530 684,153 39.8% Governmental Fund Type Grants 133,187 89,250 - 158,674 - - % Total Revenue 581,461 474,963 489,530 648,204 684,153 39.8% Total FTE 6.00 5.00 5.00 7.00 2.00 Fiscal Year 2018 Budget & Finance as �s �s 316 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Administrative Support 4.00 4.00 3.00 4.00 1.00 Officials & Administrators 2.00 1.00 2.00 2.00 - Professionals - - - 1.00 1.00 Total Full -Time FTE 6.00 5.00 5.00 7.00 2.00 Total FTE 6.00 5.00 5.00 7.00 2.00 Fiscal Year 2018 Budget & Finance as �s �s 316 Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Budget & Finance Grants Management Services Provided *Administer and monitor human service organization contracts; *Prepare the County's annual Edward Byrne Memorial Justice Assistance Grants (including both Federal and State pass -thru allocations) and the annual RSAT application; obligate all grant funds; *Manage grants assigned to the department to ensure grant implementation and compliance including Byrne, RSAT, State Energy Program, CJMHSA, and Monroe County Sheriff's Office grants; *Prepare grant applications assigned to the department; *Administer grants /contracts assigned to the department; *Manage Public Assistance program (FEMA reimbursement); *Monitor state and federal legislation for potential funding opportunities, disseminate this information to all departments, and assist department! with grant applications when possible; *Prepare legislative agenda, appropriations requests, and legislative advocacy in conjunction with state and federal lobbyists; *Monitor pending state and federal legislation for programmatic and budgetary impacts; *Provide direct support to the following advisory boards: Human Services Advisory Board, Substance Abuse Policy Advisory Board, and CJMHSA Advisory Council; *Development of Strategic Plan; coordination of annual Action Plans. Advisory Board • Human Service Advisory Board • Substance Abuse Policy Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Budget 113,631 140,541 199,324 199,324 216,264 8.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 113,631 140,541 199,324 199,324 216,264 8.5% Total Revenue 113,631 140,541 199,324 199,324 216,264 8.5% Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 103,603 131,266 180,554 184,454 201,964 11.9% Operating Expenditures 8,559 9,275 18,770 14,870 14,300 (23.8 %) Capital Outlay Expenditures 1,469 - - - - - % Total Budget 113,631 140,541 199,324 199,324 216,264 8.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 113,631 140,541 199,324 199,324 216,264 8.5% Total Revenue 113,631 140,541 199,324 199,324 216,264 8.5% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Proposed FY 2018 Variance Administrative Support - 1.00 1.00 1.00 - Officials & Administrators 1.00 1.00 1.00 - (1.00) Professionals - - - 1.00 1.00 Total Full -Time FTE 1.00 2.00 2.00 2.00 - Total FTE 1.00 2.00 2.00 2.00 - as 0 �s �s Fiscal Year 2018 Budget & Finance 317 1 - A Monroe County Board of County Commissioners Fiscal Year 2018 Proposed Fiscal Plan Budget & Finance Purchasing Mission Statement To provide quality purchasing and contracting support to all county departments in a timely, cost effective and professional manner. - Follow a strict Code of Ethics, avoiding the appearance of and preventing the opportunity for favoritism. -Seek to maximize the purchasing power of public funds, while promoting fair and open competition. - Strive to create a work environment that demonstrates teamwork, respect, integrity and honest communication. Services Provided Implement the Board's Purchasing Policy for all RFP's and contracts for goods and services. Process all department's purchasing orders. When required, purchase supplies and materials for all departments. Major Variances Reduced Salary budget for Temporary Staff Assistance Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Proposed Change Personnel Expenditures 68,599 7,980 119,033 100,438 - (100.0 %) Operating Expenditures 86,213 82,744 87,153 101,993 91,447 4.9% Capital Outlay Expenditures - - - 3,755 - - % Total Budget 154,812 90,723 206,186 206,186 91,447 (55.6 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Proposed Change General Fund 154,812 90,723 206,186 206,186 91,447 (55.6 %) Total Revenue 154,812 90,723 206,186 206,186 91,447 (55.6 %) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Proposed Variance Professionals 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 1.00 1.00 1.00 - (1.00) Total FTE 1.00 1.00 1.00 - (1.00) as �s �s Fiscal Year 2018 Budget & Finance 318 , r A Debt Service Budget Summary Debt Policy The Board of County Commissioners debt policy is defined by general County ordinance Section 2 -241: "The board is hereby authorized and empowered, in order to carry out the purpose of this article, to borrow money and issue certificates of indebtedness therefor upon such terms and at such rates of interest as the board may deem advisable and in accordance with the provision of article VII section 12 of the Florida Constitution of 1968 and Florida Statutes, chapter 125 and other special and general laws and said certificates of indebtedness may be a charge upon all revenues derived from taxes in that year or may be made payable from budgetary requirements in due course of law, as the board may elect." Debt Capacity The ability of the County to issue debt is a function o£ (1) the revenues legally available to pledge as security for the debt; (2) limitations on the collection of that revenue which the bondholder will take into account in determining the principal amount of bonds which could be repaid; and, (3) the market interest 0 rates in effect at the time the debt is issued, together with the length of time for repayment. The debt capacity of the County's non ad valorem revenue base is strong but restricted in practice because the revenues are also used for funding operations. Annual debt service on Monroe County's direct debt shall not exceed the following annual median ratios for medium size counties published by Moody's Investment Services: debt to operating revenue, debt to CD assessed valuation, and debt per capita. Z Ad Valorem Debt Capacity Monroe County does not currently use ad valorem debt financing. The Florida Constitution does not limit the amount of ad valorem taxes a county may levy for the payment of bonds authorized by voters' referendum. The County is limited by Article VII, Section 9 of the Florida Constitution to a maximum levy of 10 mills (a mill is defined as 1 /1000''' of a dollar, or $1 per every $1,000 of taxable value) of ad valorem real property taxes for the purposes other than the repayment of voted bonds. The County's countywide millage is below the statutory limit. There are several different types of debt incurred by cities and counties in Florida, including general obligation debt, revenue debt and other debt including long -term leases and government loans. Following are descriptions of Monroe County's outstanding debt issues: 2003 Revenue Bonds Revenue bonds issued in 2003 to finance construction of the Marathon Courtroom, Plantation Key Courtroom, Upper Keys Government Center, Big Pine Fire/ EMS, Conch Key Fire/ EMS, Key Largo North Fire, Ocean Reef Fire /Ambulance Replacement, Tavernier Fire, & Medical Examiner Facility capital projects. These bonds are being repaid from the One Cent Infrastructure Surtax. 2007 Revenue Bonds Revenue bonds issued in 2007 to finance construction of Big Pine Park, Big Pine Key Fire Station, Conch Key Fire Station, Stock Island Fire Station, Public Works Compound - Rockland Key, Cudjoe Regional Wastewater System and payment obligation to the Key Largo Wastewater Treatment District. These bonds are being repaid from the One Cent Infrastructure Sales Surtax. 319 Debt Service Budget Summary Clean Water State Revolving Fund Construction Loan Agreement WW602091 (Big Coppitt) - This loan agreement with the Department of Environmental Protection is being used to fund a portion of the Big Coppitt Key Wastewater Project. The loan is being repaid from revenues generated by the One Cent Infrastructure Sales Surtax. The loan agreement was modified and the principal amount was reduced. Special assessment revenue collection will now be used to pay down the loan. Clean Water State Revolving Fund Construction Loan Agreement WW440710 ( Cudioe Re ional ) - This loan agreement with the Department of Environmental Protection is being used to fund a portion of the Cudjoe Regional Wastewater Project. The agreement for the first allocation of $40 million, out of an eventual allocation of $90 million, was executed in May 2013. Amendment 1 to the agreement increasing the allocation to $65 million was executed in November 2013 and Amendment 2 to the agreement increasing the allocation to $71 million was executed in April 2014. Amendment 3, executed in October 2014, increased the allocation to $101 million. Amendment 4, executed in September 2015, increased the allocation to $120 million. The initial payment is scheduled within six months of project completion which is expected to be in 2017 and the amortization schedule will be established at that time. The final amortization schedule is dependent upon the total amount drawn against the total loan allocation. The loan will be repaid from revenues generated by the One Cent Infrastructure Sales Surtax as well as special assessment revenue. Infrastructure Sales Surtax Revenue Bond, Series 2014 — Revenue bond issued in 2014 to finance construction of a courthouse and jail to replace the existing facilities on Plantation Key, a Fire /Rescue Training Academy on Crawl Key, a library to replace the existing facility in Marathon, to rehabilitate the Jefferson Browne Building in Key West, and to refinance the outstanding 2003 Revenue Bonds. cc This bond will be repaid from the One Cent Infrastructure Sales Surtax. as Infrastructure Sales Surtax Revenue Bond, Series 2016 — Revenue bond issued in 2016 to finance construction of a courthouse and jail to replace the existing facilities on Plantation Key, a Fire /Rescue Training Academy on Crawl Key, a library to replace the existing facility in Marathon, to rehabilitate the Jefferson Browne Building in Key West, to redevelop Bernstein Park in Stock Island, to build a fire station on Cudjoe Key, and to refinance the outstanding 2014 PNC Bank Line of Credit. This bond will be repaid from the One Cent Infrastructure Sales Surtax. Refinancing of Debt Management continually monitors the County's debt portfolio for opportunities to refinance or refund outstanding debt, as market conditions and debt covenants allow, maximizing financing cost savings. In 1993, Monroe County refinanced original revenue bond debt issued in 1983 and 1988. In 1998, Monroe County refinanced the Sales Tax Revenue Bonds — 1991, and in 2002, Monroe County refinanced the Refunding Bonds- 1993 (88), and the Solid Waste Revenue Bonds -1991 (88). In 2014, Monroe County refinanced the Infrastructure Sales Surtax Revenue Bond - Series 2003. In 2016, Monroe County refinanced the 2014 PNC Line of Credit. Bond Ratings Moody's Investors Service grades the investment quality of municipal bonds from the highest quality which is "Aaa" to the lowest credit rating, which is "C ". Standard & Poor's and Fitch rating services grades from "AAA" the highest, to "D" which is the lowest. Monroe County bonds currently are rated "Al", "AA - ", and "AA" from Moody's Investor Service, Standard & Poor's Corporation, and Fitch Rating Agency of New York, respectively. Fitch and S &P have assigned "stable" outlooks to the credit rating, while Moody's has no outlook assigned. 320 Debt Service Summary by Type Non Ad- Valorem Supported Debt: To be issued during FY2017 Principal Principal Total 9/30/2017 9/30/2017 FY2018 9/30/2018 SRF Loan VVVV440710- Cudjoe Regional 120,000,000 4,906,200 Effective *Construction to be completed in 2017. First debt payment is scheduled for six Amount Interest & Debt Debt Gross Debt Less Debt Net Debt Date of Interest C Issued Other Costs Service Paid Outstanding Payments Outstanding Maturity Rate General Obligation Bonds: $ - $ - $ - $ - N/A Non Ad- Valorem Supported Debt: Infrastructure Sales Surtax Rev, 2007 29,415,000 8,303,916 37,718,916 30,637,911 7,081,005 3,549,880 3,531,125 4/1/2018 3.76% SRF Loan VVVV602091 -Big Coppitt 19,500,540 3,667,722 23,168,262 14,644,034 8,524,228 681,938 7,842,290 3/15/2030 2.71% Infrastructure Sales Surtax Rev, 2014 31,885,000 4,444,142 36,329,142 8,163,020 28,166,122 4,924,976 23,241,146 4/1/2024 2.36% Infrastructure Sales Surtax Rev, 2016 16,065,000 2,127,844 18,192,844 237,258 17,955,586 369,809 17,585,777 12/31/2026 2.22% Non Ad- Valorem Supported Debt: To be issued during FY2017 Principal Total Amount Interest & Debt Issued Other Costs Service SRF Loan VVVV440710- Cudjoe Regional 120,000,000 4,906,200 124,906,200 *Construction to be completed in 2017. First debt payment is scheduled for six months after project completion. 321 9/30/2018 Effective Net Debt Date of Interest Outstanding Maturity Rate - 124,906,200* 2/15/2036 2.39% to 3.07% C OS 321 Debt Service Schedule Infrastructure Sales Surtax Series 2014 Principal Infrastructure Sales Surtax Bond 3,635,000 Series 2007 Year Principal Interest Total 2018 3,445,000 86,125 3,531,125 2019 3,900,000 335,356 2020 3,990,000 242,254 2021 4,085,000 146,969 2022 4,185,000 49,383 2023 1,111,364 925,000 2024 1,110,858 5,225,000 2025 5,358,890 5,310,000 2026 5,354,870 15,965,000 Total 3,445,000 86,125 3,531,125 Infrastructure Sales Surtax Series 2014 Principal Interest Total 3,635,000 602,095 4,237,095 3,725,000 515,247 4,240,247 3,810,000 426,334 4,236,334 3,900,000 335,356 4,235,356 3,990,000 242,254 4,232,254 4,085,000 146,969 4,231,969 4,185,000 49,383 4,234,383 27,330,000 2,317,638 29,647,638 Infrastructure Sales Surtax Series 2016 Principal Interest Total 100,000 268,964 368,964 850,000 260,936 1,110,936 865,000 246,444 1,111,444 880,000 231,699 1,111,699 900,000 216,658 1,116,658 910,000 201,364 1,111,364 925,000 185,858 1,110,858 5,225,000 133,890 5,358,890 5,310,000 44,870 5,354,870 15,965,000 1,790,683 17,755,683 as �s �s F- 322 Debt Service Schedule * ** No debt service schedule is presented for the Clean Water SRF Loan - Cudjoe Regional because the wastewater project has not completed its loan draws. The project is to be completed during the end of FY17 or the beginning of FY18 and the first semi - annual payment is due within six months of project completion. as �s �s 323 Clean Water SRF Loan -Big Coppitt Total Debt Service Bond DEP Agreement #WW602091 Year Principal Interest Total Principal Interest Total 2018 490,397 191,541 681,938 $7,670,397 $1,148,725 $8,819,122 2019 503,777 178,161 681,938 $5,078,777 $954,344 $6,033,121 2020 517,522 164,416 681,938 $5,192,522 $837,194 $6,029,716 2021 531,642 150,296 681,938 $5,311,642 $717,351 $6,028,993 2022 546,147 135,791 681,938 $5,436,147 $594,703 $6,030,850 2023 561,048 120,891 681,938 $5,556,048 $469,224 $6,025,271 2024 576,355 105,583 681,938 $5,686,355 $340,824 $6,027,179 2025 592,080 89,858 681,938 $5,817,080 $223,748 $6,040,828 2026 608,234 73,704 681,938 $5,918,234 $118,574 $6,036,808 2027 624,829 57,109 681,938 $624,829 $57,109 $681,938 2028 641,877 40,062 681,938 $641,877 $40,062 $681,938 2029 659,389 22,549 681,938 $659,389 $22,549 $681,938 2030 336,411 4,558 340,969 $336,411 $4,558 $340,969 Total 7,189,708 1,334,520 8,524,228 53,929,708 5,528,966 59,458,674 * ** No debt service schedule is presented for the Clean Water SRF Loan - Cudjoe Regional because the wastewater project has not completed its loan draws. The project is to be completed during the end of FY17 or the beginning of FY18 and the first semi - annual payment is due within six months of project completion. as �s �s 323 Capital Projects Plan The Capital Projects Plan is designed to maintain existing infrastructure and accommodate future growth. Each year Monroe County devotes a large portion of the budget to capital projects. This financial investment, combined with the preservation of capital stock, is necessary in order to maintain and expand public facilities and infrastructure. Capital plans are developed in conjunction with the Monroe County Year 2030 Comprehensive Plan. Each capital project is undertaken to acquire capital assets; defined as new or rehabilitated physical assets that are nonrecurring and have useful lives of more than five years. Examples of capital projects include construction and rehabilitation of public buildings, major street improvements, parks and recreation projects, and acquisition of fire trucks. Monroe County's Capital Projects Plan is a multiyear plan that identifies each proposed capital project to be undertaken, the year in which it will be started, and the proposed method of financing the expenditures. This information is presented in summary form, by year, and disaggregated by funding source. The Capital Projects Plan should not be confused with the capital budget. The capital budget represents the first year of the capital projects plan and is legally adopted by the Board of County Commissioners annually each fall. Projects and financing sources listed in the Capital Projects Plan beyond the current year are not authorized until the annual 0 budgets for those "out years" are legally adopted. �s The basic functions of the Capital Projects Plan are described as follows: �s Formal mechanism for decision making. The Capital Projects Plan provides Monroe County with an orderly process for planning and budgeting for capital needs. Answers to questions about what to build, when to build, and how much to spend are provided. C Link to long -range planning. The Capital Projects Plan is developed, together with the comprehensive land use plan and other long -range, strategic plans. New demands, due to changes in population, employment patterns, demographics, and land use plans, require changes to the community's planning process. Financial management tool. Decisions must be made about the needs of the community, and how much money is available to fund these needs. By providing estimates of revenue sources and possible financing methods, projects can be prioritized to ensure financially constrained capital dollars are efficiently allocated. Reporting document. The Capital Projects Plan describes proposed projects and communicates to citizens, businesses, and other interested parties, Monroe County's capital priorities and expected sources of funds for the projects. In summary, the Capital Projects Plan is designed to guide Monroe County's capital planning process, in order to promote financial stability and limit the need for dramatic tax increases, or reallocation of resources from other programs to cover unanticipated capital expenditures. 324 Capital Projects Overview C.4.a 4 Year CIP Category Summary 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 0 e Ge� GO" P J�\\G521W, \' ��.ill bv � �a�sP001 a � se � \ � e s &ReG Pry � ��m G ��� ut e 0 1061 ■ FY17 o FY18 • FY19 • FY20 r a� a� 00 m r c� c a� H 325 Packet Pg. 365 FY 2018 Proposed Budget Total CIP $106,081,059 Other (Administrative, General Transfers, Reserves) Government $57,340,283 $5,522,554 54% 5% Culture & Recreation _ _ _ Public Safety $8,258,560 _ $4,277,335 8% Z Z — -- - - -_ - - -- 4% Transportation Physical $21,754,096 Environment $8,928,231 21% 8% 4 Year CIP Category Summary 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 0 e Ge� GO" P J�\\G521W, \' ��.ill bv � �a�sP001 a � se � \ � e s &ReG Pry � ��m G ��� ut e 0 1061 ■ FY17 o FY18 • FY19 • FY20 r a� a� 00 m r c� c a� H 325 Packet Pg. 365 Culture & Recreation TOTAL REVENUES Capital Improvement Projects Summary Schedule 72,295,604 106,081,059 1 '.. 64,941,874 49,246,277 42,490,303 131 Parks & Rec Impact Fees (All Districts) Total Total Project FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 654,570 Fund Proj. # Project Appropriations Estimated Proposed Proposed Proposed Proposed Proposed Physical Environment 102,384 Revenues Actual Budget Budget Budget Budget Budget Fund (s) Account# Solid Waste Impact Fees Annual 131 102,474 111,451 111,451 111,451 111,451 111,451 102 312 * ** Total Fuel Taxes 2,530,938 2,598,000 2,598,000 2,598,000 2,598,000 2,598,000 304 312 * ** Total Discret Sales Tax 1 Cent 21,000,368 21,500,000 21,500,000 21,500,000 21,500,000 21,500,000 130 -135 324 * ** Total Impact Fees 275,141 162,200 98,900 98,900 98,900 98,900 310 -312 325 * ** Total Special Assessments -CAP 2,830,400 2,830,400 2,830,400 2,830,400 2,830,400 2,830,400 102 335 * ** Total State Shared Fuel Tax 3,587,388 3,875,000 3,875,000 3,875,000 3,875,000 3,875,000 102 344 * ** TotalServices- Transportation 64,691 65,000 65,000 65,000 65,000 65,000 102,130 -135, Various Duck Key WW (incl Spec Assmnt Funds) Annual 188,055 83,500 162,324 162,325 162,325 162,325 162,325 304 -311 361 * ** Total Interest 905,770 172,545 169,495 169,495 169,495 169,495 102 364 * ** Total Disposition of Fixed Assets 0 0 0 0 0 0 102 369 * ** Total Miscellaneous 23,425 22,700 22,700 22,700 22,700 22,700 102, 304, 311 381 * ** Total Transfer in from Other Funds 15,077,483 19,000,000 2,000,000 10,600,000 6,000,000 0 312 -314 384* Debt Proceeds 26,000,000 12,455,276 0 0 0 0 102,130 -135, 1,650,000 130 750,000 750,000 150,000 304 CG 1413 304 -311 389001 Total Less 5% 0 (1,561,293) (1,557,974) (1,557,973) (1,557,974) (1,557,974) 102,130 -135, 142,065 12,065 25,000 105,000 304 304 CG 1704 304 -311 389 * ** Total Fund Balance Forward 0 44,961,231 32,342,840 24,740,352 13,644,756 12,888,782 Culture & Recreation TOTAL REVENUES 72,295,604 106,081,059 63,944,361 64,941,874 49,246,277 42,490,303 131 Parks & Rec Impact Fees (All Districts) Appropriations 31000 25,400 572,921 609,186 631,878 654,570 Fund Proj. # Project Name 16,856 135 3150* 16,856 Annual Physical Environment 102,384 131 29516 Dist 1 Park Prjs (Big Coppitt) 6,645 119,452 304 6,645 133 30500 Solid Waste Impact Fees Annual 131 102,474 111,451 111,451 111,451 111,451 111,451 304 PE1301 WW upqrade Cnty Owned Facilities -FY15 734,348 221,755 126,593 386,000 Annual 304 PE1302 Canal Master Plan 7,206,242 4,991,242 1,828,120 386,880 30002 Library Automation Update 257,604 304 PE1401 WW upqrade Cnty Owned Facilities -FY14 796,509 31,509 300,000 415,000 50,000 CC1402 Higg's Beach Master Plan 304 PE1506 Gulf View Park Boat Ramp Repairs 137,120 1,120 2,000 134,000 CP1406 304 304 PE1507 Harry Harris Park Boat Ramp Repairs 47,034 34,534 5,400 7,100 310 Various Big Copp WWW (incl Spec Assmnt Funds) Annual 7,540,000 754,130 755,500 755,500 755,500 755,500 755,500 311 Various Duck Key WW (incl Spec Assmnt Funds) Annual 188,055 83,500 162,324 162,325 162,325 162,325 162,325 312 Various Cudjoe WW (incl Spec Assmnt Funds) Annual 141,044 219,976 219,976 219,976 25,000 25,000 315 23012 Lonq Key WW Spec Assessment 6,431,675 6,731,675 102 350,000 Paving Backlog 3,595,176 316 338,900 Land Acquisition 10,000,000 6,000,000 2,000,000 2,000,000 Roadway Impact Fee (All Districts) Total Physical Environment 5,280,160 4,841,948 8,928,231 3,299,252 3,249,252 1,054,276 1,054,276 General Government 130 29012 Truman Ped. Bridge Widening -Duck Key 929,520 929,520 304 CG 1708 SPCA 1,650,000 130 750,000 750,000 150,000 304 CG 1413 Harvey Sr. Center /Nutrition Site 671,035 278,315 111,630 281,090 CR1401 Paving Backlog 304 CG 1506 HHP Equipment Shed 142,065 12,065 25,000 105,000 304 304 CG 1704 MCSO Admin Window Replacement 230,000 930,000 32,832 197,168 304 CG 1702 Marathon Government Center New Roof 175,000 3,994,984 45,000 130,000 3,102,419 304 CG 1601 VOIP Telephone System 1,079,855 CR1604 105,855 974,000 353,916 304 CG 1515 Energy Retrofit 60,597 60,597 304 CR1605 1 st Street/Bertha 3,160,000 304 CG 1613 Habitat For Humanity 122,063 19,163 12,900 90,000 304 CR1607 Key Largo/Burton Drive Road 304 CG 1712 Big Pine Key Dock 75,000 790,000 22,004 52,996 304 CG 1716 KW Library HVAC 125,000 50,000 75,000 304 CG 1718 Marathon Gov HVAC 129,750 60,000 69,750 308 CG1401 MCDC HVAC 70,000 Reserves/Budgeted Transfers 70,000 1,084,720 314 CG 1603 Gulf Seafood 5,000,000 7,204,339 5,000,000 Administrative & Misc. Annual 314 CG1400 Jefferson Browne 3,843,980 43,980 422,450 2,727,550 650,000 Clerk of Court Network System Total General Government 414,120 6,637,671 5,522,554 800,000 0 0 0 Culture & Recreation 131 Parks & Rec Impact Fees (All Districts) Annual 31000 25,400 572,921 609,186 631,878 654,570 677,262 131 29515 Dist 1 Park Prjs (Bay Point) 16,856 135 3150* 16,856 Annual 102,384 131 29516 Dist 1 Park Prjs (Big Coppitt) 6,645 119,452 304 6,645 KL Fire Hydrants 997,025 247,025 150,000 131 29519 Dist 1 Park Prjs (Bay point Tennis Court) 8,400 6,600 1,800 CP1603 Fire & Ambulance Hydrants District 1 255,800 91,000 132 30000 Library Impact Fees Annual 40,979 1,142,048 1,142,048 1,142,048 1,142,048 1,142,048 132 30002 Library Automation Update 257,604 128,703 3,901 25,000 25,000 25,000 25000 25000 304 CC1402 Higg's Beach Master Plan 5,317,963 377,963 300,000 300,000 1,856,000 2,484,000 314 CP1406 304 CC1405 Big Pine Swimming Hole 808,119 7,336 100,783 700,000 10,000,000 8,230,000 314 CC1603 Bernstein Park - Stock Island 8,076,116 536,116 7,540,000 4,277,335 6,401,798 10,406,428 8,640,614 264,403 314 25003 Marathon Library 6,581,345 188,055 200,000 5,493,290 700,000 Total Culture & Recreation 1,244,773 8,211,063 8,258,560 4,332,234 4,282,926 1,821,618 1,844,310 Public Safety 134 31000 Police Facilities Impact Fees Annual 144,951 144,951 144,951 144,951 144,951 135 3150* Fire & EMS Impact Fees (All Districts) Annual 102,384 106,847 111,477 115,663 119,452 304 CP1403 KL Fire Hydrants 997,025 247,025 150,000 150,000 150,000 150,000 150,000 304 CP1603 Fire & Ambulance Hydrants District 1 255,800 91,000 64,800 100,000 314 CP1501 Cudjoe Fire Station 4,629,545 499,545 350,000 3,780,000 314 CP1502 Training Academy- Crawl Key 2,094,021 1,092,120 1,001,901 314 CP1406 PK Jail & Courthouse 25,069,400 243,957 595,443 6,000,000 10,000,000 8,230,000 Total Public Safety 2,173,647 2,162,144 4,277,335 6,401,798 10,406,428 8,640,614 264,403 Transportation 102 Road & Bridge (excl reserves /transfers) Annual 5,813,904 8,421,619 11,353,612 8,853,612 6,431,675 6,731,675 102 Paving Backlog 3,595,176 338,900 3,256,276 130 Roadway Impact Fee (All Districts) Annual 77,483 444,375 518,067 597,078 676,090 755,101 130 29012 Truman Ped. Bridge Widening -Duck Key 929,520 929,520 130 29004 Key Colony Beach Road Project 187,287 16,661 37,002 33,238 33,350 33,462 33,574 304 CR1401 Paving Backlog Annual 849,520 1,397,431 304 CR1502 Sexton Cove 1,551,009 247,004 930,000 374,005 304 CR1503 Stock Island I Project 3,994,984 274,035 618,530 3,102,419 304 CR1604 Stock Island II Project 3,013,276 353,916 2,119,360 540,000 304 CR1605 1 st Street/Bertha 3,160,000 150,000 1,030,000 1,980,000 304 CR1607 Key Largo/Burton Drive Road 2,160,000 180,000 1,190,000 790,000 Total Transportation , Other 102 Reserves/Budgeted Transfers Annual 1,084,720 5,221,353 5,871,418 6,571,418 4,304,339 7,204,339 304 Administrative & Misc. Annual 850,000 1,965,013 1,879,541 1,879,540 1,584,822 1,584,822 306 Clerk of Court Network System Annual 100,000 100,000 100,000 100,000 308 85570 Reserves Annual 312 Debt Service Annual 14,849,682 14,146,935 5,793,870 3,942,708 1,942,708 1,942,708 312 Reserves/Budgeted Transfers Annual 15,000,000 16,000,000 3,000,000 193,922 193,922 314 85572 Reserves Annual 3,999,161 304 85532 Fund 304 Reserves Annual 2,462,346 6,647,516 4,370,926 2,552,026 6,820,944 304 86502 Debt Service Annual 9,861,558 9,267,047 10,027,956 11,876,208 13,832,297 13,881,801 304 86502 Transfer to Other Funds Annual 2,878,428 4,178,428 2,178,428 5,778,428 6,178,428 178,428 Total ter 44,624,388 57,340,283 32,498,729 37,519,228 30,588,542 31,809,T92F Q,! X68 �S TOTAL ALL CA TEGORIES- APPROPRIATIONS 74,956,608 106,081,059 63,944,361 64,941,874 49,246, b.�..4., *; p,., , Annual budgets forlmpact Fees are based on the availability of funds. 326 '• 9. 36 6 ,.6 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Appropriation Plan Road And Bridge Fund Project Categories Fund 102 Road & Bridge County -wide Capital Projects 102 -22002 County Engineer R & B 102 -22503 Local Opt Gas Tax Projects 102 -22506 Const Gas Tax Projs 80% 102 -22548 Paving Backlog 102 -22555 Garrison Bight Bridge 102 -22556 Sustainability -Roads 102 -22559 Twin Lakes /Sands SLR Pilot Pi 102 -22560 Bimini Drive Bridge #904603 R 102 -22561 Harbor Drive Bridge Replacem 102 -22562 Truman Bridge #904602 Repla Fund 102 Road & Bridge Non - Capital 102 -22500 Road Department 102 -22504 Street Lighting, Loc Option Ga: Fund 102 Road & Bridge Other Appropriations 102 -85504 Reserves 102 102 -86501 Budgeted Transfers 102 Total Project Cost Means of Financing Fund 102 Fuel Taxes Fund 102 Fund Balance Forward Fund 102 Interest Income Fund 102 Less 5% Fund 102 Misc. Revenue Fund 102 Services - Transportation Fund 102 State Shared Revenues Total Funding Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 1,698,004 7,287,633 7,051,787 4,551,787 2,151,787 2,451,787 23,494,781 25,192 239,936 471,204 192,208 365,583 464,319 715,000 743,724 3,256,276 7,817 29,570 50,000 950,000 0 500,000 0 500,000 0 500,000 0 0 2,653,513 4,711,779 2,653,513 4,466,588 0 245,191 520,047 4,899,834 0 972,287 520,047 3,927,547 9,743,128 16, 899,246 471,204 365,583 715,000 0 0 0 2,900,000 1,300,000 1,300,000 0 4,711,779 4,466,588 245,191 5,461,464 2,833,917 2,627,547 17,225,030 471,204 365,583 715,000 0 0 0 1,000,000 1,000,000 1,000,000 0 4,711,779 4,466,588 245,191 6,161,464 2,233,917 3,927,547 15,425,030 471,204 471,204 2,356,020 365,583 365,583 1,827,915 715,000 715,000 3,575,000 0 0 3,256,276 0 0 29,570 0 0 950,000 0 0 4,400,000 0 0 2,800,000 0 0 2,800,000 600,000 900,000 1,500,000 4,709,888 4,709,888 23,555,113 4,464,697 4,464,697 22,329,158 245,191 245,191 1,225,955 3,874,339 6,774,339 27,171,440 92,792 2,846,792 8,979,705 3,781,547 3,927,547 18,191,735 10,736,014 13,936,014 74,221,334 2,595 2,020 4,039 4,000 3% 1,000 4,400 2,800 2,800 1,500 26,208 24,982 1,225 27,691 �s 8,979 F_ 18,711 qp 83,964 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 1,953,272 3,267,901 3,472,226 3,472,226 3,472,226 3,472,226 17,156,805 19,110 1,144,337 10,633,331 10,959,115 9,159,115 4,470,099 7,670,099 42,891,759 44,03E 0 35,000 35,000 35,000 35,000 35,000 175,000 175 0 - 329,785 - 329,785 - 329,785 - 329,785 - 329,785 - 1,648,925 -1,648 0 22,700 22,700 22,700 22,700 22,700 113,500 113 0 65,000 65,000 65,000 65,000 65,000 325,000 325 1,773,955 3,205,099 3,000,774 3,000,774 3,000,774 3,000,774 15,208,195 16,982 4,871,564 16,899,246 17,225,030 15,425,030 10,736,014 13,936,014 74,221,334 79,092 Fiscal Year 2018 327 Packet Pg. 367 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Appropriation Plan Impact Fees Fund - Roadway Project Categories Fund 130 Impact Fees Fund - Roadways 130 -29000 County -wide Roadway Project: 130 -29001 District 1 Roadway Projects 130 -29002 District 2 Roadway Projects 130 -29003 District 3 Roadway Projects 130 -29004 Key Colony Bch Roadway Proj 130 -29012 Duck Key Arch Bridges Total Project Cost Means of Financing Fund 130 District 2 Impact Fees- Roadway Fund 130 District 3 Impact Fees- Roadways Fund 130 Fund Balance FUND 130 Interest Earned Fund 130 Less 5% Total Funding Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 526,144 1,410,897 551,305 630,428 709,552 788,675 4,090,857 4,617 526,144 3,584 3,187 3,206 3,225 3,244 16,446 542 0 173,406 196,753 236,985 277,218 317,450 1,201,812 1,201 0 223,685 234,454 238,254 242,054 245,854 1,184,301 1,184 0 43,700 83,673 118,633 153,593 188,553 588,152 588 0 37,002 33,238 33,350 33,462 33,574 170,626 17C 0 929,520 0 0 0 0 929,520 929 1,052,288 1,410,897 551,305 630,428 709,552 788,675 4,090,857 5,143 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti as 0 2,000 2,000 2,000 2,000 2,000 10,000 1 C 0 40,000 40,000 40,000 40,000 40,000 200,000 20C 526,144 1,304,815 445,223 524,346 603,470 682,593 3,560,447 4,086 0 69,665 69,665 69,665 69,665 69,665 348,325 348 ' 0 -5,583 -5,583 -5,583 -5,583 -5,583 - 27,915 -27 �s 526,144 1,410,897 551,305 630,428 709,552 788,675 4,090,857 4,617 Fiscal Year 2018 328 Packet Pg. 368 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Appropriation Plan Impact Fees Fund - Parks & Rec Project Categories Fund 131 Impact Fees Fund - Parks & Recreation 131 -29501 District 1 Parks & Rec. Project: 131 -29502 District 2 Parks & Rec. Project: 131 -29503 District 3 Parks & Rec. Project: 131 -29515 Bay Point Park 131 -29516 Big Coppitt Park 131 -29519 Bernstein Park 131 -29521 Bay Pt Park Tennis Court Total Project Cost Means of Financing Fund 131 Dist. 1 Impact Fees- Parks & Rec Fund 131 Dist. 2 Impact Fees- Parks & Rec Fund 131 Dist. 3 Impact Fees- Park & Rec. Fund 131 Fund Balance- Park & Rec. Fund 131 Interest Earnings- Park & Rec Fund 131 Less 5% Park & Rec Total Funding Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 88,849 598,222 609,186 631,878 654,570 677,262 3,171,118 3,259 0 175,541 189,977 194,309 198,641 202,973 961,441 961 0 244,076 248,396 250,556 252,716 254,876 1,250,620 1,250 0 153,304 170,813 187,013 203,213 219,413 933,756 933 33,144 16,856 0 0 0 0 16,856 5C 13,355 6,645 0 0 0 0 6,645 2C 32,000 0 0 0 0 0 0 32 10,350 1,800 0 0 0 0 1,800 12 177,698 598,222 609,186 631,878 654,570 677,262 3,171,118 3,348 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 0 20,000 20,000 20,000 20,000 20,000 100,000 10C 0 1,200 1,200 1,200 1,200 1,200 6,000 �s 6 .� 0 20,000 20,000 20,000 20,000 20,000 100,000 10C 88,849 557,942 568,906 591,598 614,290 636,982 2,969,718 3,058 0 1,200 1,200 1,200 1,200 1,200 6,000 6 0 -2,120 -2,120 -2,120 -2,120 -2,120 - 10,600 -1C ID 88,849 598,222 609,186 631,878 654,570 677,262 3,171,118 3,259 ED Fiscal Year 2018 329 Packet Pg. 369 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Appropriation Plan Impact Fees Fund - Libraries Project Categories Fund 132 Impact Fees Fund - Libraries 132 -30000 Countywide Library Projects 132 -30002 Library Automation Total Project Cost Means of Financing Fund 132 Fund Balance- Library Fund 132 Impact Fees - Library Fund 132 Interest Earnings Fund 132 Less 5% Total Funding Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 178,703 1,167,048 1,167,048 1,167,048 1,167,048 1,167,048 5,835,240 6,013 0 1,142,048 1,142,048 1,142,048 1,142,048 1,142,048 5,710,240 5,710 178,703 25,000 25,000 25,000 25,000 25,000 125,000 303 357,406 1,167,048 1,167,048 1,167,048 1,167,048 1,167,048 5,835,240 6,192 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 178,703 1,135,983 1,167,048 1,167,048 1,167,048 1,167,048 5,804,175 5,982 0 30,000 0 0 0 0 30,000 30 0 2,700 0 0 0 0 2,700 2 0 -1,635 0 0 0 0 -1,635 -1 178,703 1,167,048 1,167,048 1,167,048 1,167,048 1,167,048 5,835,240 6,013 �s �s F_ Fiscal Year 2018 330 Packet Pg. 370 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Appropriation Plan Impact Fees Fund - Solid Waste Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF Project Categories To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti Fund 133 Impact Fees Fund - Solid Waste 220,450 111,451 111,451 111,451 111,451 111,451 557,255 777 133 -30500 Countywide Solid Waste Projec 220,450 111,451 111,451 111,451 111,451 111,451 557,255 777 Total Project Cost 440,900 111,451 111,451 111,451 111,451 111,451 557,255 998 Means of Financing Fund 133 Fund Balance Fund 133 Interest Earnings Fund 133 Less 5% Fund 133 Solid Waste Impact Funds Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 220,450 102,474 111,451 111,451 111,451 111,451 548,278 768 0 150 0 0 0 0 150 0 -473 0 0 0 0 -473 0 9,300 0 0 0 0 9,300 9 Total Funding 220,450 111,451 111,451 111,451 111,451 111,451 557,255 777 q} Fiscal Year 2018 331 Packet''Pg• 371 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Appropriation Plan Impact Fees Fund - Police Fac Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF Project Categories To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti Fund 134 Impact Fees Fund - Police 389,541 144,951 144,951 144,951 144,951 144,951 724,755 1,114 Facilities 134 -31000 Countywide Police Facility Prof 389,541 144,951 144,951 144,951 144,951 144,951 724,755 1,114 Total Project Cost 779,082 144,951 144,951 144,951 144,951 144,951 724,755 1,503 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF Means of Financing To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti Fund 134 Fund Balance Forward 389,541 121,961 144,951 144,951 144,951 144,951 701,765 1,091 Fund 134 Impact Fees- Police Facilities 0 24,000 0 0 0 0 24,000 24 Fund 134 Interest Earnings 0 200 0 0 0 0 200 Fund 134 Less 5% 0 -1,210 0 0 0 0 -1,210 -1 Total Funding 389,541 144,951 144,951 144,951 144,951 144,951 724,755 1,114 �s �s F- Fiscal Year 2018 332 Packet Pg. 372 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Appropriation Plan Impact Fees Fund - Fire & EMS Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF Project Categories To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti Fund 135 Impact Fees Fund - Fire Facilities 421,856 102,384 106,847 111,477 115,663 119,452 555,823 977 135 -31501 District 1 Fire & EMS Projects 152,087 46,231 47,835 49,279 50,578 51,748 245,671 397 135 -31502 District 2 Fire & EMS Projects 22,161 2,100 1,638 1,833 2,028 2,222 9,821 31 135 -31503 District 3 Fire & EMS Projects 223,573 52,944 56,261 59,247 61,934 64,352 294,738 518 135 -31504 Key Colony Bch Fire & EMS Pr 24,035 1,109 1,113 1,118 1,123 1,130 5,593 29 Total Project Cost 843,712 102,384 106,847 111,477 115,663 119,452 555,823 1,399 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF Means of Financing To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti Fund 135 Dist. 1 Fire /EMS Impact Fees 0 6,500 6,500 6,500 6,500 6,500 32,500 32 Fund 135 Dist. 2 Fire /EMS Impact Fees 0 200 200 200 200 200 1,000 1 Fund 135 Dist. 3 Fire /EMS Impact Fees 0 9,000 9,000 9,000 9,000 9,000 45,000 45 Fund 135 Fund Balance Forward 421,856 87,345 91,808 96,438 100,624 104,413 480,628 902 Fund 135 Interest Earned 0 130 130 130 130 130 650 Fund 135 Less 5% 0 -791 -791 -791 -791 -791 -3,955 -3 Total Funding 421,856 102,384 106,847 111,477 115,663 119,452 555,823 977 �s Fiscal Year 2018 333 Packet'Pg. 373 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Appropriation Plan One Cent Infra - structure Sales Tax Project Categories Fund 304 Administrative & Misc. 304- 1613ond 2016 Revenue Bond 304 -22004 Admin. Costs Engineering 220 304 -22021 7 Mile Bridge Annual County M 304 -22023 Canal Maintenance 304 - 590101 Transfer to 101 -Gun Range 304 - 590207 Debt Service Payments 304 - 590314 Budgeted Transfers to 314 304 - 590910 Cost Allocation- 86502 304 - 590990 Contingency Reserves 304 8`. 304 - 590991 Cash Balance- Reserves 304 Fund 304 Culture & Recreation CC1402 Higg's Beach Master Plan CC1701 Big Pine Swimming Hole Fund 304 General Government CG1413 Harvey Sr. Center /Nutrition Site CG1506 HHP Equipment Shed CG1601 VOIP Telephone System CG1613 Habitat For Humanity CG1702 Marathon Government Center Ne CG1704 MCSO Admin Window Replacer CG1708 Florida Keys SPCA CG1712 Big Pine Key Dock CG1716 Key West Library HVAC CG1718 Marathon Government HVAC Fund 304 Physical Environment 304 - 590316 Land Acquisition PE1301 WW upgrades County facilities PE1302 Canal Demonstration Projects PE1401 WW Upgrades County Facilities PE1506 Gulf View Park Boat Ramp PE1507 Harry Harris Park Boat Ramp Rep Fund 304 Public Safety CP1403 KL Fire Hydrants CP1603 Fire & Amb Dist 1 Hydrants Fund 304 Transportation CR1401 Road Paving Back Log CR1502 Sexton Cove Road Repair Project CR1503 Stock Island I Road Improvement CR1604 Stock Island II Road Improvemen CR1605 1st Street /Bertha Ave Improveme CR1607 Key Largo /Burton Drive Road Total Project Cost Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti 11,203,266 15,872,834 18,733,438 23,905,099 24,147,573 22,465,995 105,064,089 116,267 237,258 369,809 1,118,754 1,118,754 1,119,135 1,124,263 4,850,715 5,087 579,088 1,494,716 1,494,716 1,494,715 1,200,000 1,200,000 6,823,297 7,402 0 384,822 384,822 384,822 384,822 384,822 1,924,110 1,924 0 85,475 0 0 0 0 85,475 85 0 2,000,000 0 0 0 0 2,000,000 2,OOC 10,208,492 8,897,238 8,909,202 10,757,454 12,713,162 12,757,538 54,034,594 64,243 0 0 0 5,600,000 6,000,000 0 11,600,000 11,60C 178,428 178,428 178,428 178,428 178,428 178,428 892,140 1,070 0 500,000 1,000,000 1,000,000 1,000,000 1,000,000 4,500,000 4,500 0 1,962,346 5,647,516 3,370,926 1,552,026 5,820,944 18,353,758 18,353 778,746 1,000,000 1,856,000 2,484,000 0 0 5,340,000 6,118 677,963 300,000 1,856,000 2,484,000 0 0 4,640,000 5,317 100,783 700,000 0 0 0 0 700,000 80C 1,512,844 2,725,004 150,000 0 0 0 2,875,004 4,387 389,945 281,090 0 0 0 0 281,090 671 25,000 105,000 0 0 0 0 105,000 13C 106,000 974,000 0 0 0 0 974,000 1,080 32,063 90,000 0 0 0 0 90,000 122 45,000 130,000 0 0 0 0 130,000 175 co 32,832 197,168 0 0 0 0 197,168 23C 4) 750,000 750,000 150,000 0 0 0 900,000 1,650 22,004 52,996 0 0 0 0 52,996 75 50,000 75,000 0 0 0 0 75,000 125 1- 60,000 69,750 0 0 0 0 69,750 cc 129 10,875,126 3,328,980 2,050,000 0 0 0 5,378,980 16,254 LL 6,000,000 2,000,000 2,000,000 0 0 0 4,000,000 10,OOC 348,348 386,000 0 0 0 0 386,000 734 0 4,152,215 386,880 0 0 0 0 386,880 4,539 U 331,509 415,000 50,000 0 0 0 465,000 796 3,120 134,000 0 0 0 0 134,000 137 C 39,934 7,100 0 0 0 0 7,100 47 364,800 250,000 150,000 150,000 150,000 0 700,000 1,064 300,000 150,000 150,000 150,000 150,000 0 600,000 90C E 64,800 100,000 0 0 0 0 100,000 164 5,927,076 8,665,304 4,707,431 0 0 0 13,372,735 19,299 2,246,951 849,520 1,397,431 0 0 0 2,246,951 4,493 1,177,004 374,005 0 0 0 0 374,005 1,551 1,892,565 3,102,419 0 0 0 0 3,102,419 4,994 280,556 2,119,360 540,000 0 0 0 2,659,360 2,939 150,000 1,030,000 1,980,000 0 0 0 3,010,000 3,160 180,000 1,190,000 790,000 0 0 0 1,980,000 2,160 61,323,716 31,781,272 27,646,869 26,539,099 24,297,573 22,465,995 132,730,808 194,054 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIF Means of Financing To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Toti Fund 3041 Cent Infra Sales Tax 14,141,182 21,500,000 21,500,000 21,500,000 21,500,000 21,500,000 107,500,000 121,641 Fund 304 Fund Balance Forward 16,520,676 11,369,622 7,174,369 6,066,599 3,825,073 1,993,495 30,368,308 46,888 Fund 304 Interest Earnings 0 50,000 50,000 50,000 50,000 50,000 250,000 25C Fund 304 Less 5% 0 - 1,077,500 - 1,077,500 - 1,077,500 - 1,077,500 - 1,077,500 - 5,387,500 -5,387 Total Funding 30,661,858 31,842,122 27,646,869 26,539,099 24,297,573 22,465,995 132,730,808 163,392,666 Fiscal Year 2018 334 Packet,Pg. 374 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 304 Culture & Recreation as �s �s F- Fiscal Year 2018 Summary Reports 335 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total CC1701 Big Pine Swimming Hole 100,783 700,000 - - 700,000 800,783 CC1402 Higg's Beach Master Plan 677,963 300,000 1,856,000 2,484,000 4,640,000 5,317,963 Total Project Cost 778,746 1,000,000 1,856,000 2,484,000 5,340,000 6,118,746 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Current Revenues To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 304 1 Cent Infra Sales Tax 778,746 1,000,000 1,856,000 2,484,000 5,340,000 6,118,746 Total Funding 778,746 1,000,000 1,856,000 2,484,000 5,340,000 6,118,746 as �s �s F- Fiscal Year 2018 Summary Reports 335 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Higg's Beach Master Plan Category: Fund 304 Culture & Recreation Department: Project Management /Facilities CIE Project: Yes Plan Reference: Element #12 Goal 1201 LOS /Concurrency: No Project Need: Growth, Deficiency Funding FY 2018 FY 2019 Project #: CC1402 Status: Adopted LMS: N/A District: Location: Key West, FL FY 2020 FY 2021 FY 2022 Funding 5,317,963 677,963 300,000 1,856,000 2,484,000 0 0 0 Description .. Design, permitting, and construction of the relocation of Atlantic Avenue at Higgs Beach. The plan includes: Visitor & Nature Center, relocation of the internal road and White Street enhancements, relocation of parking lots, addition of bicycle lanes, expansion of the beach area, relocation and expansion of children's playground, addition of pedestrian sidewalks, two maintenance buildings, two volleyball courts and two pickle ball courts, removal of two tennis courts, relocation of small dog park revision of large dog park, revision of outdoor lighting fixtures, addition of sculpture garden and renovation of Whistling Duck Pond. Higg's Beach is owned by Monroe County and is located within the jurisdictional boundaries of the City of Key West. On March 10, 2010, the BOCC authorized the development of the Higg's Beach Master Plan, which comprised of two phases. The first phase included a planning and design process to gather community and stakeholder input, which was coordinated with City of Key West staff. A new boundary survey was acquired, and a ground penetrating radar survey was also conducted, in order to locate impact archaeological resources. Monroe County and the City of Key West entered into a Development Agreement (Master Plan) on June 18, 2012. This plan will remain in effect for ten years unless the County seeks an extension. Funding . Monroe County is responsible for securing funding and the City shall provide assistance as needed. Some funding will be from District 1, Tourist Development Council (TDC) bed taxes, and from the One Cent Infrastructure Sales Surtax fund. Operating Budget Impacts There is no operating budget impact in the current five year outlook. Project Activities Project Mgmt Design /Architecture Construction From - To 10/15 - 09/20 08/14 - 09/20 10/15 - 09/20 Total Project Cost Funding Source Fund 304 1 Cent Infra Sales Tax Total Programmed Funding Future Funding Requirements Amount 20,319 657,644 4,640,000 5,317,963 Amount 5,317,963 5,317,963 0 N Cl m d C d F- Fiscal Year 2018 Summary Reports 336 Packet Pg. 376 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Big Pine Swimming Hole Project #: CC1701 Category: Fund 304 Culture & Recreation Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: I District: LOS /Concurrency: N/A Project Need: N/A Location: MM29, Big Pine Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 800,783 100,783 700,000 0 0 0 0 0 Descri .. Development of a passive recreational park in Big Pine Key. Improvements to this area would be consistent with the Livable CommuniKeys plan. Property held by the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida. Monroe County to manage the premises only: for the conservation and protection of natural and historical resources, and for resource -based public outdoor recreation. Funding . One Cent Infrastructure Sales Tax Fund 304 There is no operating budget impact in the current five year outlook. Project Activities From - To i Design /Engineering 10/15 - 06/18 CEI 10/17 - 09/18 '� gyp` J r i Af Total Project Cost Funding Source Fund 304 1 Cent Infra Sales Tax Total Programmed Funding Future Funding Requirements Amount 100,783 700,000 800,783 Amount 800,783 800,783 0 N Cl m d r ca r C d H Fiscal Year 2018 Summary Reports 337 Packet Pg. 377 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 304 General Government Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total CG1712 Big Pine Key Dock 22,004 52,996 - 52,996 75,000 CG1708 Florida Keys SPCA 750,000 750,000 150,000 900,000 1,650,000 CG1613 Habitat For Humanity 32,063 90,000 - 90,000 122,063 CG1413 Harvey Sr. Center /Nutrition Site 389,945 281,090 281,090 671,035 CG1506 HHP Equipment Shed 25,000 105,000 105,000 130,000 CG1716 Key West Library HVAC 50,000 75,000 75,000 125,000 CG1702 Marathon Government Center New Roof 45,000 130,000 130,000 175,000 CG1718 Marathon Government HVAC 60,000 69,750 69,750 129,750 CG1704 MCSO Admin Window Replacement 32,832 197,168 197,168 230,000 CG1601 VOIP Telephone System 106,000 974,000 - 974,000 1,080,000 Total Project Cost 1,512,844 2,725,004 150,000 2,875,004 4,387,848 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Current Revenues To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 304 1 Cent Infra Sales Tax 229,945 - - - 229,945 Fund 304 Fund Balance Forward 1,282,899 2,725,004 150,000 2,875,004 4,157,903 Total Funding 1,512,844 2,725,004 150,000 2,875,004 4,387,848 Fiscal Year 2018 Summary Reports as �s �s 338 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Harvey Sr. Center /Nutrition Site Project #: CG1413 Category: Fund 304 General Government Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: No Plan Reference: District: LOS /Concurrence: N/A Proiect Need: N/A Location: Kev West Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 671,035 389,945 281,090 0 0 0 0 0 Description .. Repairs to the Key West Senior Center and Nutrition Site located next to the Harvey Government Center. Includes cleaning and painting of the exterior, spalling repairs to concrete columns in the drive through, and installation and stenciling of two CGI impact resistant doors. Due to electrolysis, the doors and window frames have deteriorated to the point where exterior doors will not close properly and window frames have degenerated to the point that they need to be replaced. . Previously approved project not completed; project is rolling over into FY18. m Funding Strategy One Cent Infrastructure Sales Tax - Fund 304 c r Operating .. Impacts d There is no operating budget impact in the current five year outlook. F- Project Management Design /Architecture Construction Total Project Cost Funding Source Fund 304 1 Cent Infra Sales Tax Fund 304 Fund Balance Forward Total Programmed Funding Future Funding Requirements Fiscal Year 2018 Summary Reports 339 Packet Pg. 379 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: HHP Equipment Shed Project #: CG1506 Category: Fund 304 General Government Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Key Largo, FL Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 130,000 25,000 105,000 0 0 0 0 0 Descri .. Construction of 299 square foot storage shed on new piles and concrete slab, to include leveling and graveling of 3,000 square foot parking lot. Project funded from the Public Works FY17 small project pot; project is rolling over into FY18. One Cent Infrastructure Sales Tax - Fund 304 There is no operating budget impact in the current five year outlook. i� Project Activities Project Mgmt From - To Amount 130,000 Total Project Cost: 130,000 j� - ' HARRY HARRIS " PARS 4 x -.r. Fiscal Year 2018 Funding Source Amount Fund 304 Fund Balance Forward 130,000 340 Total Programmed Funding Future Funding Requirements N Cl m d r ca r C d H 130,000 0 Summary Reports Packet Pg. 380 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: VOIP Telephone System Project #: CG1601 Category: Fund 304 General Government Status: Adopted Department: Information Technology LMS: N/A CIE Project: N/A Plan Reference: I District: LOS /Concurrence: N/A Proiect Need: N/A Location: Cou Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 1,080,000 106,000 974,000 0 0 0 0 0 Descri .. New VOIP telephone system for 41 office with 2600 phone lines including fax, elevator and fire alarm supports - existing system in place since 2001 and deferred upgrade is no longer an option as our major software release is no longer supported. Previously approved project not completed; project is rolling over into FY18. One Cent Infrastructure Sales Tax Fund 304 There will be an operating budget impact once the system is implemented. The amounts are yet to be determined. r O Cl O m d r ca r C d H Project Activities From - To Amount 7 O F� { I.; I r ,+� Test Activity 08/17 - 09/18 1,080,000 U F f 4' 4a+ F'� M kr1 o r O 'sr � E r Total Project Cost: 1,080,000 F Funding Source Amount M I X I C L Fund 304 Fund Balance Forward 1,080,000 PM fai.� F a Ia r r we L 3 A I L A N I I C Total Programmed Funding: 1,080,000 I 0 �'. � A N'; Future Funding Requirements: 0 Fiscal Year 2018 Summary Reports 341 Packet Pg. 381 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Habitat For Humanity Project #: CG1613 Category: Fund 304 General Government Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Big Pine Key, FL Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 122,063 32,063 90,000 0 0 0 0 0 Descri .. Structural inspection and demolition of existing Habitat for Humanity building in Big Pine Key. One Cent Infrastructure Sales Tax Fund 304 There is no operating budget impact in the current five year outlook. :11AApak1E�T. � B�Urn � 0 �244�II a Hibiscus Ln Iroq.rv� St Baba L n tgyh 5t Sea L Ocean Ln HflUericb Or Gu t7� 4 Q Sarat0p Ave Avorwe J \� ii l Mexico u Avo ue H Raogv Ave �, Ente rm Ave m Bid Noe Avernie E L N pi,, airy D C Big Pine KV AvemieA �l 4 Ave sit m LLf ONO$ MaPO itsom, Inc,; 4 2005 Fiscal Year 2018 Project Activities From - To Amount Project Mgmt 05/17 - 08/18 16,763 Design /Engineering 05/17 - 08/18 31,300 Demolition 05/17 - 08/18 76,000 Total Project Cost: 122,063 Funding Source Amount Fund 304 Fund Balance Forward 122,063 Total Programmed Funding: 122,063 Future Funding Requirements: 0 N Cl m d r cc r C N H Summary Reports Packet Pg. 382 342 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Marathon Government Center New Roof Project #: CG1702 Category: Fund 304 General Government Status: Proposed Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: I District: LOS /Concurrency: N/A Project Need: N/A Location: Marathon, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 175,000 45,000 130,000 0 0 0 0 0 Descri .. Replacement of the roof on the Marathon Government Center. Existing roof is nearing the end of its life cycle requiring corrective measures. Project funded from the Public Works FY17 small project pot; project is rolling over into FY18. Funding . One Cent Infrastructure Sales Tax Fund 304 There is no operating budget impact in the current five year outlook. i, a •!�• �,.� ULla Construction Project Activities From - To Total Project Cost Funding Source Fund 304 Fund Balance Forward Total Programmed Funding Future Funding Requirements Amount 175,000 175,000 Amount 175,000 175,000 0 N Cl m d r ca r C d H Fiscal Year 2018 Summary Reports 343 Packet Pg. 383 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: MCSO Admin Window Replacement Category: Fund 304 General Government Department: Project Management /Facilities CIE Project: N/A Plan Reference: LOS /Concurrence: N/A Proiect Need: N/A Project #: CG1704 Status: Adopted LMS: N/A District: Location: Key West, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 230,000 32,832 197,168 0 0 0 0 0 Descri .. Replacement of a problematic shuttering system and windows with Miami /Dade approved thermal impact resistant system. Energy efficiency and ongoing upgrade efforts. FY17 approved project that is not completed and will rollover into FY18. One Cent Infrastructure Sales Tax - Fund 304 VW'(H Oegie o KY Cr Mf LA N RODs011 s td tyafkh�i�� Et r1 SO N 5 Ir71� � �0 So o t , @ 2016 k+ oict Copi,a{a i @fN HERE Project Activities From - To Amount Construction 230,000 Total Project Cost: 230,000 Funding Source Amount Fund 304 Fund Balance Forward 230,000 Total Programmed Funding Future Funding Requirements 230,000 0 N Cl m d r ca r C d H Fiscal Year 2018 Summary Reports 344 Packet Pg. 384 r� �0 So o t , @ 2016 k+ oict Copi,a{a i @fN HERE Project Activities From - To Amount Construction 230,000 Total Project Cost: 230,000 Funding Source Amount Fund 304 Fund Balance Forward 230,000 Total Programmed Funding Future Funding Requirements 230,000 0 N Cl m d r ca r C d H Fiscal Year 2018 Summary Reports 344 Packet Pg. 384 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Florida Keys SPCA Project #: CG1708 Category: Fund 304 General Government Status: Adopted Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Stock Island, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 1,650,000 750,000 750,000 150,000 0 0 0 0 Description .. The County's contribution to the Florida Keys SPCA new animal shelter located on Stock Island. One Cent Infrastructure Sales Tax Fund 304. There is no operating budget impact in the current five year outlook. Project Activities From - To Amount Construction 05/17 - 08/19 1,650,000 Total Project Cost: 1,650,000 Funding Source Amount k, Fund 304 Fund Balance Forward 1,650,000 Fiscal Year 2018 345 Total Programmed Funding Future Funding Requirements N Cl m d r cc r C N H 1,650,000 0 Summary Reports Packet Pg. 385 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Big Pine Key Dock Project #: CG1712 Category: Fund 304 General Government Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Big Pine Key, FL Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 75,000 22,004 52,996 0 0 0 0 0 Description .. Repair of public dock at the Big Pine Key park. Project funded from the Public Works FY17 small project pot; project is rolling over into FY18. One Cent Infrastructure Sales Tax - Fund 304 There is no operating budget impact in the current five year outlook. Project Activities Project Management Total Project Cost Funding Source Fund 304 Fund Balance Forward Total Programmed Funding Future Funding Requirements N Cl m d r ca r C d H Fiscal Year 2018 Summary Reports 346 Packet Pg. 386 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Key West Library HVAC Project #: CG1716 Category: Fund 304 General Government Status: Adopted Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Key West, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 125,000 50,000 75,000 0 0 0 0 0 Descri .• HVAC replacement at the Key West library. Current HVAC is need of replacement, Project funded from the Public Works FY17 small project pot; project is rolling over into FY18. Funding Strategy One Cent Infrastructure Sales Tax - Fund 304 Operating Budget Impacts Possible energy savings, to be determined. �_ s 4 E Project Activities From - To Amount Project Management 125,000 Total Project Cost: Means of Financing o� y Funding Source {{ � i" Fund 304 Fund Balance Forward i ,fit i 347 Total Programmed Funding Future Funding Requirements 125,000 Amo unt 126,000 N Cl m d r ca r C d H 125,000 0 Summary Reports Packet Pg. 387 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Marathon Government HVAC Project #: CG1718 Category: Fund 304 General Government Status: Proposed Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: I District: LOS /Concurrency: N/A Project Need: N/A Location: Marathon, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 129,750 60,000 69,750 0 0 0 0 0 Description .. HVAC replacement at the Marathon Government Center. HVAC in need of replacement. Project funded from the Public Works FY17 small project pot; project is rolling over into FY18. One Cent Infrastructure Sales Tax - Fund 304 Possible energy savings; to be determined. �UOre � 2d4Oil CruEf 4f dfexicw Mar. Orrin Aiyarf I K k— X445 R Fiscal Year 2018 4 G1 VIVO !fry SMI K ry d Uarbor Ill ,. $� Ma Ou�stocum 1m; Q 8045 NAVTER �+ Project Activities From - To Amount Project Mgmt 129,750 Total Project Cost: 129,750 Funding Source Amount Fund 304 Fund Balance Forward 129,750 Total Programmed Funding: 129,750 Future Funding Requirements: 0 KI M N Cl m d r cc r C N H Summary Reports Packet Pg. 388 Project Activities From - To Amount Project Mgmt 129,750 Total Project Cost: 129,750 Funding Source Amount Fund 304 Fund Balance Forward 129,750 Total Programmed Funding: 129,750 Future Funding Requirements: 0 KI M N Cl m d r cc r C N H Summary Reports Packet Pg. 388 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 304 Physical Environment Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total PE1302 Canal Demonstration Projects 4,152,215 386,880 386,880 4,539,095 PE1506 Gulf View Park Boat Ramp 3,120 134,000 134,000 137,120 PE1507 Harry Harris Park Boat Ramp Repairs and li 39,934 7,100 - 7,100 47,034 304 - 590316 Land Acquisition 6,000,000 2,000,000 2,000,000 4,000,000 10,000,000 PE1301 WW upgrades County facilities 348,348 386,000 - 386,000 734,348 PE1401 WW Upgrades County Facilities 331,509 415,000 50,000 465,000 796,509 Total Project Cost 10,875,126 3,328,980 2,050,000 5,378,980 16,254,106 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Current Revenues To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 304 1 Cent Infra Sales Tax 10,875,126 2,942,100 2,050,000 4,992,100 15,867,226 Fund 304 Fund Balance Forward - 386,880 - 386,880 386,880 Total Funding 10,875,126 3,328,980 2,050,000 5,378,980 16,254,106 as �s �s F- Fiscal Year 2018 Summary Reports 349 r C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: WW upgrades County facilities Project #: PE1301 Category: Fund 304 Physical Environment Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: Yes Plan Reference: Element #9 Goal 901 District: LOS /Concurrency: No Project Need: N/A I Location: Countywide Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 734,348 348,348 386,000 0 0 0 0 0 Descri .. Upgrade of wastewater facilities at various county owned properties. List maintained and to be provided by the Public Works department. To meet mandatory D.E.P. deadline. Previously approved project not completed; project is rolling over into FY18. One Cent Infrastructure Sales Tax Fund 304. Operating budget impact in the current five year outlook to be determined. N Cl m d r ca r C d H Project Activities From - To Amount 7 IN, r ,+� Construction 10/12 - 09/18 734,348 U o �* m E r Total Project Cost: 734,348 F Funding Source Amount M I X I C L Fund 304 1 Cent Infra Sales Tax 734,348 PM fai.� F a Ia r r we L 3 A I L A N I I C Total Programmed Funding: 734,348 I 0 A N'; Future Funding Requirements: 0 Fiscal Year 2018 Summary Reports 350 Packet Pg. 390 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Canal Demonstration Projects Project #: PE1302 Category: Fund 304 Physical Environment Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: Yes Plan Reference: Element #2 Objective 202.1 I District: LOS /Concurrence: N/A Proiect Need: N/A Location: Cou Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 4,539,095 4,152,215 386,880 0 0 0 0 0 sescription ana bcope The objectives of the demonstration projects are to implement various restoration techniques to verify the applicability, feasibility, effectiveness and costs to improve and manage the environmental quality of canal systems in the Florida Keys. The BOCC has selected 7 demonstration projects. At this time, one project is located on Sexton Cove in Key Largo and this project will use a back fill method. Two projects on Big Pine Key will utilize vacuum dredging techniques to remove organic matter from the canals. Many canals do not meet the State's minimum water quality criteria and are a potential source of nutrients and other contaminants to near shore 00 waters designated as Outstanding Florida Waters. Implementation of waste water treatment and storm water management systems will reduce loadings to the canals but will not completely eliminate the impaired water quality conditions. A Canal Management Master Plan is needed to 4 develop a prioritization of canal restoration and develop feasible strategies to improve the water quality in the artificial canals in the Florida Keys. The county is developing the Master Plan, and is performing extensive field work, to better understand the water quality conditions of every canal in the county. This includes the canals in the municipalities. The restoration projects will be used to further define costs and for information in future grant applications to state and federal sources. Project won't be complete by September 30, 2017; $386,880 to be rolled over into FY18. Funding . Phase I and II of the Canal Management Master Plan (CMMP) was funded by EPA and DEP grants. $100,000 each Phase III Bathymetric surveys of numerous Keys canals and analysis of soil samples was funded by another DEP grant. $100,000 March 20, 2013, the BOCC approved $5M for this project using Fund 304 One Cent Infrastructure Sales Surtax funds. Recently, the BOCC approved to use $100,000 for a water quality education Grant Match. Operating Budget Impacts There is no operating budget impact in the current five year outlook. Monroe County Canal Management Master Plan (CMMP) Project Activities From - To Amount Project Mgmt 03/13 - 09/18 386,880 Construction 10/14 - 09/18 4,152,215 Total Project Cost: 4,539,095 Funding Source Amount Fund 304 1 Cent Infra Sales Tax 4,152,215 Fund 304 Fund Balance Forward 386,880 Total Programmed Funding: 4,539,095 Future Funding Requirements: 0 Fiscal Year 2018 Summary Reports 351 Packet Pg. 391 Phase 1 Summary Report C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: WW Upgrades County Facilities Project #: PE1401 Category: Fund 304 Physical Environment Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: Yes Plan Reference: Element #9 Goal 901 I District: LOS /Concurrence: N/A Proiect Need: N/A Location: Cou Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 796,509 331,509 415,000 50,000 0 0 0 0 sescription ana bcope Connection or upgrade of various county owned properties to main wastewater sytem. FY18 Projects: BPK Deputy House BPK Watson Field BPK Heron Park BPK Stigett House m BPK Senior Center BPK FWC Houses #1 & #2 >_ BPK FWC Office c BPK Habitat C BPK Fire Station H Higgs Beach KL Transfer Station n DEP deadline to to connect county -owned sites to the regional wastewater system. Previously approved project not completed; project is rolling over into FY18. One Cent Infrastructure Sales Tax - Fund 304. Operating budget impact in the current five year outlook to be determined. Project Activities Design /Engineering Construction s a- From - To 10/14 - 09/18 10/13 - 09/18 Total Project Cost Funding Source Fund 304 1 Cent Infra Sales Tax Total Programmed Funding Future Funding Requirements Amount 45,754 750,766 796,509 Amount 796,509 796,509 0 Fiscal Year 2018 Summary Reports 352 Packet Pg. 392 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Gulf View Park Boat Ramp Category: Fund 304 Physical Environment Department: Project Management /Facilities CIE Project: N/A Plan Reference: LOS /Concurrence: N/A Proiect Need: N/A Project #: PE1506 Status: Proposed LMS: N/A District: Location: Big Coppitt Key, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 137,120 3,120 134,000 0 0 0 0 0 Description .. Install rip rap along sides of ramp, new security fence, upgrade parking area, develop (concrete) dock with cleats and rub nails adjacent to ramp for loading and unloading /access to launched boats. Add large grade rock at ramp drop off. Boat ramp in need of repairs and improvements. Previously approved project not completed; project is rolling over into FY18. 304 One Cent Infratructure Sales Tax. There is no operating budget impact in the current five year outlook. Total Programmed Funding Future Funding Requirements r W Cl m W r ca r C W H Fiscal Year 2018 Summary Reports 353 Packet Pg. 393 Project Activities Total Project Cost Funding Source =und 304 1 Cent Infra Sales Tax C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Harry Harris Park Boat Ramp Repairs and Improvements Project #: PE1507 Category: Fund 304 Physical Environment Status: Proposed Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: N/A Plan Reference: District: LOS /Concurrence: N/A Proiect Need: N/A Location: Kev Largo, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 47,034 39,934 7,100 0 0 0 0 0 Description .. Significant damage to wooden dock sides and wooden supports under deck. Install a sign and curbing for sides of ramps, dismantle existing dock, replace all decking and framing. Boat ramp in need of repairs and improvements. Previously approved project not completed; project is rolling over into FY18. One Cent Infratructure Sales Tax -Fund 304 There is no operating budget impact in the current five year outlook. Project Activities From - To Amount Construction 10/17 - 10/18 47,034 Total Project Cost: 47,034 r Cl m d r cc r C N H Funding Source Amount Fund 304 1 Cent Infra Sales Tax 47,034 Total Programmed Funding: 47,034 Future Funding Requirements: 0 Fiscal Year 2018 Summary Reports 354 Packet Pg. 394 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 304 Public Safety as �s �s F- Fiscal Year 2018 Summary Reports 355 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total CP1603 Fire & Amb Dist 1 Hydrants 64,800 100,000 - - - 100,000 164,800 CP1403 KL Fire Hydrants 300,000 150,000 150,000 150,000 150,000 600,000 900,000 Total Project Cost 364,800 250,000 150,000 150,000 150,000 700,000 1,064,800 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Current Revenues To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 304 1 Cent Infra Sales Tax 364,800 250,000 150,000 150,000 150,000 700,000 1,064,800 Total Funding 364,800 250,000 150,000 150,000 150,000 700,000 1,064,800 as �s �s F- Fiscal Year 2018 Summary Reports 355 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: KL Fire Hydrants Project #: CP1403 Category: Fund 304 Public Safety Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: I District: LOS /Concurrence: N/A Proiect Need: N/A Location: Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 900,000 300,000 150,000 150,000 150,000 150,000 0 0 Descri .. An interlocal agreement between the County and Key Largo Fire Rescue & Emergency Medical Service District was approved on August 20, 2014 by the BOCC. The purpose of the agreement is for the County to reimburse the District for the purchase and installation of thirty three (33) fire hydrants using infrastructure sales surtax funds. The hydrant locations shall be selected in coordination /concurrence with the Monroe County Fire Marshall. Funding . The appropriations will be $150,000 per fiscal year. There is no operating budget impact in the current five year outlook. N A Project Activities From - To Amount I F� I.; I D' ,1 Y Construction 10/13 - 09/21 900,000 �sr h H' f� Total Project Cost: 900,000 F t Funding Source Amount M I X I C L � Fund 304 1 Cent Infra Sales Tax 900,000 ,l 00 y0 i z. Fiscal Year 2018 faia� 1Pl71 �a� r A AILANIIC (',AN Total Programmed Funding: 900,000 Future Funding Requirements: 0 356 r N Cl m r ca r C d H Summary Reports Packet Pg. 396 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Fire & Amb Dist 1 Hydrants Project #: CP1603 Category: Fund 304 Public Safety Status: Proposed Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: District 1 Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 164,800 64,800 100,000 0 0 0 0 0 Descri .. Install Fire Hydrants throughout the Keys. One Cent Infrastructure Sales Tax Fund 304 There is no operating budget impact in the current five year outlook. N Cl O m d r ca r C d H Project Activities From - To Amount 7 O F� { I.; I `1 Project Management 08/15 - 11/18 164,800 A U F f 4�1' 4a+ k r,. P . r O E r Total Project Cost: 164,800 F Funding Source Amount M I X I C L � Fund 304 1 Cent Infra Sales Tax 164,800 PM fai.� F a Ia r r we A 3 A I L A N I I C Total Programmed Funding: 164,800 I 0 �'. � A N'; Future Funding Requirements: 0 Fiscal Year 2018 Summary Reports 357 Packet Pg. 397 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 304 Transportation Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total CR1 605 1 st Street/Bertha Ave Improvements 150,000 1,030,000 1,980,000 3,010,000 3,160,000 CR1607 Key Largo /Burton Drive Road 180,000 1,190,000 790,000 1,980,000 2,160,000 CR1401 Road Paving Back Log 2,246,951 849,520 1,397,431 2,246,951 4,493,902 CR1502 Sexton Cove Road Repair Project 1,177,004 374,005 - 374,005 1,551,009 CR1503 Stock Island I Road Improvement Project 1,892,565 3,102,419 - 3,102,419 4,994,984 CR1604 Stock Island II Road Improvement Project 280,556 2,119,360 540,000 2,659,360 2,939,916 Total Project Cost 5,927,076 8,665,304 4,707,431 13,372,735 19,299,811 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Current Revenues To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 304 1 Cent Infra Sales Tax 1,892,565 2,102,419 - 2,102,419 3,994,984 Fund 304 Fund Balance Forward 4,034,511 6,562,885 4,707,431 11,270,316 15,304,827 Total Funding 5,927,076 8,665,304 4,707,431 13,372,735 19,299,811 as �s �s F- Fiscal Year 2018 Summary Reports 358 r C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Road Paving Back Log Category: Fund 304 Transportation Department: Engineering Services /Roads CIE Project: N/A Plan Reference: LOS /Concurrence: N/A Proiect Need: N/A Funding To Date FY 2018 FY 2019 4,493,902 2,246,951 849,520 1,397,431 Project #: CR1401 Status: Adopted LMS: N/A District: Location: Cou FY 2020 FY 2021 FY 2022 Funding 0 0 0 Description .. 1. Lake Surprise Estates Subdivision, Key Largo. Total Project $3,891,523 Construction and design for the asphalt overlay, milling, resurfacing, and roadway reconstruction including establishing roadway crowns and installation of french drains. 2. Sexton Cove Subdivision, Key Largo. Total Project: $1,532,626 Construction and design for the asphalt overlay, milling, resurfacing, and roadway reconstruction including establishing roadway crowns and installation of french drains. 3 Stock Island Road I Improvement Project. Total Project: $3,994,984 Repair /resurfacing of various roads on Stock Island including drainage improvements, installation of sidewalks in areas and lighting in areas. 4. Stock Island Road II Improvement Project. Total Project: $3,013,916 Repair /resurfacing of various roads on Stock Island including drainage improvements, installation of sidewalks in areas and lighting in areas. 5. 1 st Street /Bertha Ave Improvement Total Project: $3,160,000 Drainage adjustments and coordination with City of Key West and FDOT at the 1 st Ave due to SLR issues with outfall. City drainage tied in to 1 st Ave 6. Key Largo III /Burton Drive Road Total Project: $2,160,000 Next project anticipated in 5 year paving and drainage improvement program The County's Asphalt and Evaluation Management programs recognized areas of poor pavement conditions and drainage improvements. One Cent Infrastructure Sales Tax Fund 304. There is no operating budget impact in the current five year outlook. Funding Source Fund 304 Fund Balance Forward Total Programmed Funding Future Funding Requirements N Cl m d r ca r C d H Fiscal Year 2018 Summary Reports 359 Packet Pg. 399 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Sexton Cove Road Repair Project Project #: CR1502 Category: Fund 304 Transportation Status: Adopted Department: Engineering Services /Roads LMS: N/A CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Key Largo, FL Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 1,551,009 1,177,004 374,005 0 0 0 0 0 Description .. Roads in the Sexton Cove Subdivision need to repaired and resurfaced. r N Cl m d r ca r C d H Project Activities Design /Engineering CEI Construction Total Project Cost Funding Source Fund 304 Fund Balance Forward Total Programmed Funding Future Funding Requirements Fiscal Year 2018 Summary Reports 360 Packet Pg. 400 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Stock Island I Road Improvement Project Project #: CR1503 Category: Fund 304 Transportation Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: I District: LOS /Concurrency: N/A Project Need: N/A Location: Stock Island, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 4,994,984 1,892,565 3,102,419 0 0 0 0 0 Descri .. Stock Island Road I Improvement Project. Total Project: $3,994,984 Repair /resurfacing of various roads on Stock Island including drainage improvements, installation of sidewalks in areas and lighting in areas. Part of five year road repair program. One Cent Infrastructure Sales Tax Fund 304 There is no operating budget impact in the current five year outlook. «4' r .., 11 1 ,tom Project Activities Design /Engineering CEI Construction From - To Total Project Cost r Funding Source Fund 304 1 Cent Infra Sales Tax �. Fund 304 Fund Balance Forward Total Programmed Funding Future Funding Requirements Amount 356,840 260,000 4,378,144 4,994,984 Amount 3,994,984 1,000,000 4,994,984 0 r Cl m d r cc r C N H Fiscal Year 2018 Summary Reports 361 Packet Pg. 401 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Stock Island II Road Improvement Project Project #: CR1604 Category: Fund 304 Transportation Status: Adopted Department: Engineering Services /Roads LMS: N/A CIE Project: N/A Plan Reference: I District: LOS /Concurrency: N/A Project Need: N/A Location: Stock Island, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 2,939,916 280,556 2,119,360 540,000 0 0 0 0 Description .. Stock Island Road II Improvement Project. Total Project: $2,700,000 Part of five year road improvement program. This project will repair and rehabilitate MacDonald and Maloney Avenues, including the repairing and repaving of the roadway, and upgrading sidewalk ramps to be ADA compliant. r N The roads are in need of repair, and sidewalk ramps need to be upgraded in order to be ADA compliant. Funding Strategy 00 One Cent Infrastructure Sales Tax - Fund 304 Operating Budget ., r cc There is no operating budget impact in the current five year outlook. C N F- r d Cl m Project Map Schedule of Activities ' Project Activities From - To Amount 0 > O Construction 2,939,916 U 'r Total Project Cost: 2,939,916 + Funding Source Amount Fund 304 Fund Balance Forward 2,939,916 Total Programmed Funding Future Funding Requirements 2,939,916 0 Fiscal Year 2018 Summary Reports 362 Packet Pg. 402 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: 1st Street /Bertha Ave Improvements Category: Fund 304 Transportation Department: Engineering Services /Roads CIE Project: N/A Plan Reference: LOS /Concurrence: N/A Proiect Need: N/A Project #: CR1605 Status: Proposed LMS: N/A District: Location: Key West, FL Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 3,160,000 150,000 1,030,000 1,980,000 0 0 0 0 Description .. Next Lower Keys Project scheduled in the five year improvement program. Will need some drainage adjustments and coordination with the City of Key West and FDOT at 1 st Avenue due to SLR issues with outfall. City drainage tied in to 1 st Ave. Next Lower Keys project in the five year paving and drainage improvement program. One Cent Infrastructure Sales Tax Fund 304 There is no operating budget impact in the current five year outlook. Project Activities Design /Engineering CEI Construction From - To Total Project Cost Funding Source Fund 304 Fund Balance Forward Total Programmed Funding Future Funding Requirements Amount 400,000 260,000 2,500,000 3,160,000 Amount 3,160,000 3,160,000 0 r Cl m d r cc r C N H Fiscal Year 2018 Summary Reports 363 Packet Pg. 403 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Key Largo /Burton Drive Road Project #: CR1607 Category: Fund 304 Transportation Status: Proposed Department: Engineering Services /Roads LMS: N/A CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 2,160,000 180,000 1,190,000 790,000 0 0 0 0 Description .. The next anticipated project in the five year road improvement program. One Cent Infrastructure Sales Tax Fund 304. There is no operating budget impact in the current five year outlook. 4 Project Activities Design /Engineering CEI Construction From - To Amount 280,000 176,000 1,706,000 N Cl m d r cc r C N H Total Project Cost: 2,160,000 Funding Source Amount Fund 304 Fund Balance Forward 2,160,000 Fiscal Year 2018 364 Total Programmed Funding Future Funding Requirements 2,160,000 0 Summary Reports Packet Pg. 404 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 308 General Government Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total 308- CG1614 MCDC HVAC 650,000 70,000 70,000 720,000 Total Project Cost 650,000 70,000 70,000 720,000 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Revenue Bonds To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 308 2007 Revenue Bond 650,000 70,000 70,000 720,000 Total Funding 650,000 70,000 70,000 720,000 as �s �s F- Fiscal Year 2018 Summary Reports 365 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: MCDC HVAC Project #: 308- CG1614 Category: Fund 308 General Government Status: Adopted Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: N/A Plan Reference: District: LOS /Concurrence: N/A Proiect Need: N/A Location: Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 720,000 650,000 70,000 0 0 0 0 0 Descri .. HVAC replacement at the Detention Center and Sheriffs Administration buildings on Stock Island. Current HVAC is need of replacement. Project started in FY17, but not yet completed; rolling over into FY18. Funding Strategy 2007 Revenue Bond Fund 308. m operating tjuaget impacts Possible energy savings, to be determined. g r C N H Project Activities Project Mgmt From - To Amount 10/15 - 10/17 720,000 Total Project Cost: 720,000 r - 0 1 Funding Source Amount C 11- �fflllwgffl Fund 308 2007 Revenue Bond 720,000 Fiscal Year 2018 366 Total Programmed Funding Future Funding Requirements 720,000 0 Summary Reports Packet Pg. 406 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 310 Big Coppitt Wastewater Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total 310 -54503 Big Copp Assmt Refund 1,323 5,000 5,000 5,000 5,000 5,000 25,000 26,323 310 55011 Big Coppitt WW Spec Assmt 750,500 750,500 750,500 750,500 750,500 750,500 3,752,500 4,503,000 Total Project Cost 751,823 755,500 755,500 755,500 755,500 755,500 3,777,500 4,529,323 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Current Revenues To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 310 Big Coppitt Spx Assmts 751,823 755,500 755,500 755,500 755,500 755,500 3,777,500 4,529,323 Total Funding 751,823 755,500 755,500 755,500 755,500 755,500 3,777,500 4,529,323 as �s �s F- Fiscal Year 2018 Summary Reports 367 r C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Big Coppitt WW Spec Assmt Project #: 310 55011 Category: Fund 310 Big Coppitt Wastewater Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: Yes Plan Reference: Element #9 Goal 901 District: LOS /Concurrency: Yes Project Need: Deficiency I Location: Big Coppitt Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 4,503,000 750,500 750,500 750,500 750,500 750,500 750,500 2,817,354 Description .. For System Development and Debt Service costs. Special Assessments will be collected until 2027. To meet D.E.P. deadline of December 31, 2015. Funding Strategy -a Total Fund 310 Big Coppitt Waste Water Construction = $31,510,915 m Completed FY2011 FL DEP Grants $10,493,833 Special Assessments $ 1,027,402 Clean Water SRF $18,410,350 Transfer fm Fund304 $ 1,579,330 ~ There is no operating budget impact in the current five year outlook. Project Activities From - To Amount Test Activity 10/12 - 09/27 5,806,845 Project Mgmt 10/08 - 09/27 494,685 Construction 10/07 - 09/08 1,018,824 Total Project Cost: 7,320,354 Funding Source Amount Fund 310 Big Coppitt Spx Assmts 4,503,000 Total Programmed Funding: 4,503,000 Future Funding Requirements: 2,817,354 Fiscal Year 2018 Summary Reports 368 Packet Pg. 408 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Big Copp Assmt Refund Project #: 310 -54503 Category: Fund 310 Big Coppitt Wastewater Status: Adopted Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: N/A Plan Reference: District: LOS /Concurrence: N/A Proiect Need: N/A Location: Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 26,323 1,323 5,000 5,000 5,000 5,000 5,000 0 Descri .. Available funds for refunding special assessments. There is no operating budget impact in the current five year outlook. Project Activities From - To Amount Project Mgmt 10/08 - 09/27 26,323 Total Project Cost: 26,323 ��SaodyKey Means of Financing Funding Source Amount Fund 310 Big Coppitt Spx Assmts 26,323 qu Fiscal Year 2018 0 �p o � � d r 369 Total Programmed Funding Future Funding Requirements N Cl m d r cc r C N H 26,323 0 Summary Reports Packet Pg. 409 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 311 Duck Key Wastewater �s �s F_ Fiscal Year 2018 Summary Reports 370 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total 311 - 590991 Cash Balance Fund 311 - 28,224 42,029 44,225 44,225 44,225 202,928 202,928 311 -54504 Duck Key Spec Assmt Refund 5,000 5,000 5,000 5,000 5,000 5,000 25,000 30,000 PE0809 Duck Key VVVV Spec Assmts 30,000 30,000 30,000 30,000 30,000 30,000 150,000 180,000 311 - 590990 Reserves- Contingency - 99,100 85,296 83,100 83,100 83,100 433,696 433,696 Total Project Cost 35,000 162,324 162,325 162,325 162,325 162,325 811,624 846,624 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Current Revenues To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 311 Duck Key Spx Assmts 35,000 162,324 162,325 162,325 162,325 162,325 811,624 846,624 Total Funding 35,000 162,324 162,325 162,325 162,325 162,325 811,624 846,624 q} �s �s F_ Fiscal Year 2018 Summary Reports 370 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Duck Key Spec Assmt Refund Project #: 311 -54504 Category: Fund 311 Duck Key Wastewater Status: Adopted Department: Planning & Environmental Resources LMS: N/A CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 30,000 5,000 5,000 5,000 5,000 5,000 5,000 0 Descri .. Funds available for refunds. There is no operating budget impact in the current five year outlook. .� �o. Duck Key, FL D ; Project Activities From - To Amount Project Mgmt 10/09 - 09/28 30,000 Total Project Cost: 30,000 Funding Source Amount Fund 311 Duck Key Spx Assmts 30,000 Total Programmed Funding Future Funding Requirements 30,000 0 N Cl m d r ca r C d H Fiscal Year 2018 Summary Reports 371 Packet Pg. 411 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Duck Key WW Spec Assmts Project #: PE0809 Category: Fund 311 Duck Key Wastewater Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: Yes Plan Reference: Table 4.1 I District: LOS /Concurrence: N/A Proiect Need: N/A Location: Duck Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 180,000 30,000 30,000 30,000 30,000 30,000 30,000 0 Description .. For cost of design and construction. The treatment plant and collection system were funded by One Cent Infrastructure Sales Surtax (Fund 304). Since no debt was issued for construction, it is proposed to transfer special assessment funds back to Fund 304. A total of $14,100,000 was transferred from Fund 304 to Fund 311 Duck Key VWV project. Funding . Special Assessment to be collected until 2028. There is no operating budget impact in the current five year outlook. - -, 111111pl - r` 1 Print #110923112 Duck Key Wastewater Trealment Plant Dale: Ckl 1 1mpr0uements L&L.: 24.774856- 60.916291 AmA Nh gaphy, Inc. 651'Y8A Construction Project Activities From - To Amount 11/07 - 09/28 180,000 Total Project Cost: 180,000 Funding Source Amount Fund 311 Duck Key Spx Assmts 180,000 Total Programmed Funding Future Funding Requirements 180,000 0 r N Cl m r ca r C d H Fiscal Year 2018 Summary Reports 372 Packet Pg. 412 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 312 Cudioe Reg. Wastewater Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total 312 - 590991 Cash Balance- Reserves 312 - 4,146,935 - - - - 4,146,935 4,146,935 312 -54505 Cudjoe Reg Spec Asst Refund 25,000 25,000 25,000 25,000 25,000 25,000 125,000 150,000 312 -55013 Cudjoe Reg VWV Spec Assmt Admin 158,101 194,979 194,979 194,979 193,922 193,922 972,781 1,130,882 312 -23010 Cudjoe Reg. WW- CWSRF 90,231,071 10,000,000 5,793,870 3,942,708 1,942,708 1,942,708 23,621,994 13,853,065 312 - 590314 Cudjoe Regional VWV Transfer to 314 15,000,000 16,000,000 - 3,000,000 - - 19,000,000 34,000,000 Total Project Cost 05,414,172 30,366,914 6,013,849 7,162,687 2,161,630 2,161,630 47,866,710 53,280,882 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Current Revenues To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 312 Cudjoe Reg. VWV Proj. 05,414,172 30,366,914 6,013,849 7,162,687 2,161,630 2,161,630 47,866,710 53,280,882 Total Funding 05,414,172 30,366,914 6,013,849 7,162,687 2,161,630 2,161,630 47,866,710 53,280,882 Fiscal Year 2018 Summary Reports as �s �s F- 373 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Cudjoe Reg. WW- CWSRF Project #: 312 -23010 Category: Fund 312 Cudjoe Reg. Wastewater Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: Yes Plan Reference: Element #9 Goal 901 I District: LOS /Concurrence: N/A Proiect Need: Deficiency Location: Lower Kevs Unincorporated Area Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 113,853,065 90,231,071 10,000,000 5,793,870 3,942,708 1,942,708 1,942,708 0 sescription ana bcope To supply funding to the Florida Keys Aqueduct Authority for the design and construction of the Cudjoe Regional Waste Water System. FKAA and the County have an Interlocal Agreement for this last wastewater project. The projects that comprise the overall Cudjoe Regional System: - Construction of a wastewater treatment plant. - Collection systems and transmission mains for the inner islands (Cudjoe Key, Upper Sugarloaf Key and Summerland Key). There are two types of systems: hybrid wastewater collections system and pressure transmission system. The hybrid collection system consists of a combination of a m conventional gravity sewer system and a low pressure sewer system. The transmission system consists of master pump stations and force main to convey the collected wastewater to the Wastewater Treatment Facility (WTF) to be constructed on Cudjoe Key. >_ - Collection systems and transmission mains for the outer islands (Lower Sugarloaf Key, Ramrod, Middle Torch, Little Torch and Big Pine Keys). The c transmission system will connect to the central islands' transmission system for transport to and treatment at the WTF. C -The decentralized onsite systems that will not be connected to the transmission and collection systems. t— r To meet D.E.P. mandate. State of Florida Clean Water State Revolving Funds There is no operating budget impact in the current five year outlook. Construction Project Activities From - To 08/14 - 12/19 Amount 113,853,065 Total Project Cost: 113,853,065 f Means of Financing Funding Source Amount Fund 312 Cudjoe Reg. WW Proj. 113,853,066 Total Programmed Funding Future Funding Requirements 113,853,065 0 Fiscal Year 2018 Summary Reports 374 Packet Pg. 414 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Cudjoe Reg Spec Asst Refund Project #: 312 -54505 Category: Fund 312 Cudjoe Reg. Wastewater Status: Adopted Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: N/A Plan Reference: District: LOS /Concurrence: N/A Proiect Need: N/A Location: Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 150,000 25,000 25,000 25,000 25,000 25,000 25,000 0 Description .. Funds available for assessment refunds. There is no operating budget impact in the current five year outlook. Project Activities From - To Amount Project Mgmt 07/12 - 09/27 150,000 Total Project Cost: 150,000 Funding Source Amount Fund 312 Cudjoe Reg. WW Proj. 150,000 Fiscal Year 2018 375 Total Programmed Funding Future Funding Requirements N Cl m d r ca r C d H 150,000 0 Summary Reports Packet Pg. 415 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Cudjoe Reg WW Spec Assmt Admin Project #: 312 -55013 Category: Fund 312 Cudjoe Reg. Wastewater Status: Adopted Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: Yes Plan Reference: Element #9 Goal 901 District: LOS /Concurrence: N/A Proiect Need: Deficiencv Location: Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 1,130,882 158,101 194,979 194,979 194,979 193,922 193,922 0 Descri .. For the use of system development and debt service. There is no operating budget impact in the current five year outlook. Project Activities From - To Amount Project Mgmt 07/12 - 09/27 1,130,882 Total Project Cost: 1,130,882 t Funding Source Amount Fund 312 Cudjoe Reg. VVVV Proj. 1,130,882 �i r ' Fiscal Year 2018 376 Total Programmed Funding Future Funding Requirements N Cl m d r ca r C d H 1,130,882 0 Summary Reports Packet Pg. 416 Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Cudjoe Regional WW Transfer to 314 Project #: 312 - 590314 Category: Fund 312 Cudjoe Reg. Wastewater Status: Proposed Department: B.O.C.C. LMS: N/A CIE Project: N/A Plan Reference: I District: LOS /Concurrence: N/A Proiect Need: N/A Location: Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 34,000,000 15,000,000 16,000,000 0 3,000,000 0 0 0 Descri .. Scheduled payments to repay Fund 314 - 2014 Revenue Bond Fund. $31,000,000 of the original bond proceeds were disbursed to Fund 312 - Cudjoe Regional Wastewater district in order to provide initial funding for the wastewater project. $15,000,000 is scheduled to be paid back to Fund 314 in FY17. $13,000,000 is scheduled to be paid back to Fund 314 in FY18. $3,000,000 is scheduled to be paid back to Fund 314 in FY20. SRF loan proceeds: $3,000,000 is scheduled to be transferred to 314 in FY18. Project Activities From - To Amount Project Mgmt 34,000,000 Total Project Cost: 34,000,000 Funding Source Amount Fund 312 Cudjoe Reg. WW Proj. 34,000,000 Total Programmed Funding: 34,000,000 Future Funding Requirements: 0 as �s �s Fiscal Year 2018 Summary Reports 377 r Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Fund 314 2014 Revenue Bonds Un- Appropriated Subsequent Years 5 Year CIP Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Projects To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total 314 - 590991 Cash Balance- Reserves 314 - 3,999,160 Total Funding 2,543,430 16,000,000 3,999,160 3,999,160 CP1501 Cudjoe /Summerland Fire Station 849,545 3,780,000 - 3,780,000 4,629,545 CG1516 Jefferson B. Browne Complex (Courthouse 466,430 2,727,550 650,000 3,377,550 3,843,980 CC1501 Marathon Library 388,055 5,493,290 700,000 6,193,290 6,581,345 CP1503 Replace PK Jail & Courthouse 839,400 - 6,000,000 10,000,000 8,230,000 24,230,000 25,069,400 Total Project Cost 2,543,430 16,000,000 7,350,000 10,000,000 8,230,000 41,580,000 44,123,430 Appropriated FY 2018 Un- Appropriated Subsequent Years 5 Year CIP Revenue Bonds To Date Proposed FY 2019 FY 2020 FY 2021 FY 2022 Total Total Fund 314 Series 2014 Revenue Bonds 2,543,430 9,492,450 7,350,000 1,400,000 2,230,000 20,472,450 23,015,880 Fund 314 Transfer in Fm Other Funds - 6,507,550 - 8,600,000 6,000,000 21,107,550 21,107,550 Total Funding 2,543,430 16,000,000 7,350,000 10,000,000 8,230,000 41,580,000 44,123,430 Fiscal Year 2018 Summary Reports as �s �s F- 378 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Marathon Library Category: Fund 314 2014 Revenue Bonds Department: Project Management /Facilities CIE Project: N/A Plan Reference: LOS /Concurrence: N/A Proiect Need: N/A Funding To Date FY 2018 FY 2019 Project #: CC1501 Status: Adopted LMS: N/A District: Location: Marathon FY 2020 FY 2021 FY 2022 Funding 6,581,345 388,055 5,493,290 700,000 0 0 0 0 Description .• Construction of a new library in Marathon. Existing library in Marathon isn't adequate. On February 18, 2015, the BOCC entered into an Interlocal Agreement (ILA) with the School Board of Monroe County to jointly construct a shared use facility. The School Board needs to renovate its Adult Education facility which is located on the planned library site. The school board will furnish the land (99 year non - exclusive lease) and the County will pay for and build the County O Library/Adult Education facility, which shall include up to a 2,250 sq. ft. space for an Adult Education facility. 00 Funding d 2014 Revenue Bond Proceeds - Fund 314 4 Operating Budget •. There is no operating budget impact in the current five year outlook. C H r W Cl O 00 W r ca r C N t- 00 r LL Pr oject • Schedule of T r Project Activities From - To Amount C 7 O Project Mgmt 10/15 - 12/20 81,914 U Design /Engineering 10/14 - 12/20 2,499,680 C Construction 10/15 - 12/20 3,999,751 O r C W Key Colony E t Beaa v Marolhor Shores r U4i,athon Total Project Cost: 6,581,345 Q a ne Means of Financing 5 J pr " hrere Funding Source Amount ,..:9 ►;Ke cbryGi� Fund 314 Series 2014 Revenue Bonds 6,581,345 �: &V Key GJ Fiscal Year 2018 dafa 009 Tele Atlas 379 Total Programmed Funding Future Funding Requirements 6,581,345 0 Summary Reports Packet Pg. 419 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Jefferson B. Browne Complex (Courthouse Annex) Project #: CG1516 Category: Fund 314 2014 Revenue Bonds Status: Adopted Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: 500 Whitehead Street, Key West Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 3,843,980 466,430 2,727,550 650,000 0 0 0 0 Descri .. A structural analysis was performed on the existing Courthouse Annex. It was determined that the building is in critical state and should not be used. Monroe County should either renovate the building, or demolish and rebuild. The chillers and communication tower will also be relocated. It was determined that the building is in critical condition and should not be used. Fund 314 - 2014 revenue bond proceeds. There is no operating budget impact in the current five year outlook. q t5` 5� rd� e yn MaltySquaie'b Sloppy Joe's Bar 3 r hfl 0 d Mile Marker r N� CP �r �r Key West Cemetery d� 6 r �r Project Activities From - To Project Management 10/14 - 10/19 Construction 10/19 - 09/20 Total Project Cost Funding Source Fund 314 Series 2014 Revenue Bonds Fund 314 Transfer in Fm Other Funds r �r 5t 9 y The Ernest Hemingway a .1 �e;a d� Home and Museum o P r S� 05yt 9 \ya 5 M fr r e r � P� GaL Jp Map data ©2016 Google Total Programmed Funding Future Funding Requirements Amount 668,957 3,175,023 3,843,980 Amount 1,116,430 2,727,660 3,843,980 0 r N Cl m d r cc r C N H Fiscal Year 2018 Summary Reports 380 Packet Pg. 420 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Cudjoe /Summerland Fire Station Project #: CP1501 Category: Fund 314 2014 Revenue Bonds Status: Adopted Department: Project Management /Facilities LMS: N/A CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: Cudjoe Key Programmed Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 4,629,545 849,545 3,780,000 0 0 0 0 0 Description .. Purchase land and build a new fire station on Cudjoe Key. 2014 Revenue Bond Fund 314 The budget for this project is not based on an exact design. Therefore, the budget could increase or decrease when Project Management obtains more specific construction details. Operating Budget Impacts There is no operating budget impact in the current five year outlook. i J- J Project Activities From - To Amount Project Mgmt 05/17 - 05/18 107,316 Design /Engineering 05/17 - 08/18 675,475 Land 10/13 - 09/15 451,504 Construction 10/14 - 09/18 3,395,250 Total Project Cost: 4,629,545 Oak V Funding Source Amount Fund 314 Series 2014 Revenue Bonds 849,545 Fund 314 Transfer in Fm Other Funds 3,780,000 Total Programmed Funding: 4,629,545 Future Funding Requirements: 0 N Cl m d r cc r C N H Fiscal Year 2018 Summary Reports 381 Packet Pg. 421 C.4.a Monroe County Board of County Commissioners Fiscal Years 2018 thru 2022 Capital Improvement Program - CIP Category Financial Plan Project Title: Replace PK Jail & Courthouse Project #: CP1503 Category: Fund 314 2014 Revenue Bonds Status: Adopted Department: Project Management /Facilities LMS: N/A Comprehensive Plan Information Project Location CIE Project: N/A Plan Reference: District: LOS /Concurrency: N/A Project Need: N/A Location: 88820 Overseas Highway, Tavernier Pr Programmed Appropriated Future Funding To Date FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Funding 25,069,400 839,400 0 6,000,000 10,000,000 8,230,000 0 0 Description .• Replace the old Plantation Key jail and courthouse. This project includes: renovation of the Ellis Building and temporary facilities for the drug court. Renovation of the Ellis Building, second floor, for the Property Appraiser and Social Services. Also the first floor for a new senior center, and demolition of existing senior center. • +r With the courthouses completed in Key West and Marathon, it is now time to modernize and construct a new courthouse and jail facility on Plantation N Key. m Funding Strategy 2014 Revenue Bond Proceeds - Fund 314 d >_ r Operating Budget •, r There is no operating budget impact in the current five year outlook. C r d Cl O m d r ca r C N H co r LL • - • - • - • T r Project Activities From - To Amount C 7 O Project Mgmt 10/14 - 09/17 410 U Design /Architecture 10/14 - 09/21 291789417 C Construction 10/13 - 09/19 22 Art in Public Places 10/20 - 09/21 220,000 Assessments 14,750 r I E � ' t v ca r Q Total Project Cost: 25,069,400 Means of Financing Funding Source Amount Fund 314 Series 2014 Revenue Bonds 10 Fund 314 Transfer in Fm Other Funds 14 Total Programmed Funding: 25,069,400 Future Funding Requirements: 0 Fiscal Year 2018 Summary Reports 382 Packet Pg. 422 Glossary ACCOUNT: An expenditure category such as salaries, supplies or contractual services ACCRUAL BASIS: The basis of accounting whereby revenues are recognized when earned and measurable regardless of when collected; and expenses are recorded on a matching basis when incurred. All proprietary, expendable trust and agency funds use the accrual basis of accounting. ADOPTED BUDGET: The budget approved by the Board of County Commissioners after two public hearings prior to the beginning of each fiscal year. AD VALOREM TAXES: Property taxes based on the assessed value of real property. AGENCY FUNDS: Agency funds are used to account for the assets held as an agent for individuals, private organizations, other governments, and/or other funds or accounts. Agency funds are purely custodial in nature. AGGREGATE MILLAGE RATE: An average of all County taxes including dependent districts and municipal service taxing districts. The exception to this average are those amounts which were approved by a voter referendum for debt service expenses. �s ARTICLE V: Article V of the Florida Constitution. Revision 7 of this article shifts the responsibility for many court- related items from the County to the State. �s APPROPRIATION UNIT: A category of authorized expenditures including personnel services, operating expenses, capital outlay, transfers and reserves. 0 Z APPROPRIATION: An authorization made b the legislative body of a government which permits officials to Y g� Y g P cc � incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one -year period. �a ASSESSED VALUATION: A valuation set upon real estate and certain personal property by the Property Co Co Appraiser as a basis for levying property taxes. State law requires that assessed value be equal to the true market T- value of each property. U_ BALANCED BUDGET: A budget with total expenditures not exceeding total revenues and monies available in 0 fund balance or fund equity within an individual fund. C5 4) 0 BASIS OF ACCOUNTING: The methodology and timing of when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. 0 2 BOARD OF COUNTY COMMISSIONERS (BOCC): Five (5) County officials elected by districts whose as responsibility includes establishing County policy, adopting a County -wide budget and establishing a County millage rate. BUDGET: A comprehensive financial plan of operation which attempts to rationalize the allocation of limited revenues among competing expenditure requirements for a given time period. Most local governments have two types of budgets - the "operating" budget and the "capital improvement" budget. CAPITAL ASSET: Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. CAPITAL BUDGET: A plan of proposed capital expenditures and the means of financing them, based on the first year of the Capital Projects Plan and legally adopted as a part of the complete annual budget which includes both operating and capital outlays. CAPITAL OUTLAY: Expenditures for equipment, vehicles or machinery that results in the acquisition or addition to fixed assets with a value greater than $1,000. 383 Glossary CAPITAL PROJECTS: Projects that purchase, construct, or renovate capital assets. Typically, a capital project encompasses a purchase of land and/or the construction of a building, road or facility. CAPITAL PROJECT PLAN: A multiyear plan that identifies each proposed capital project to be undertaken, when it will be started, and the proposed method of financing the expenditures. This information is presented in summary form, by year, and disaggregated by funding source. CARRY FORWARD: Another name for Fund Balance since it represents the dollars left at the end of one year to be carried forward as revenue in the next year. CONSTITUTIONAL OFFICERS: The Property Appraiser, Tax Collector, Supervisor of Elections, Sheriff and Clerk of Court are all independently elected County officials as per State constitution. CONTRACT AGENCIES: Independent organizations which have a contract with the County to provide services to County residents in return for receiving some funding from the County. CONTRIBUTIONS: A grant provided by the County to another government or non - profit agency which provides services to County residents. CONTINGENCY RESERVE: A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted for. COST ALLOCATION: The process of assigning indirect costs to cost objects. DEBT SERVICE: Payment of interest and repayment of principal to holders of a government's debt instruments (bonds and loans). DEPARTMENT: An organizational unit of the County which is functionally unique in its delivery of services. Department heads are hired by the County Administrator and confirmed by the BOCC. DIVISION: An organizational unit composed of several departments responsible for carrying out a major governmental function such as Public Safety or Public Works. ENTERPRISE FUND: A fund established to account for operations financed in a manner similar to a private business enterprise where the costs of providing goods and services to the public are financed or recovered through user charges. A good example of this type of fund is the Key West Airport Fund where the cost of operations is supported by the revenues generated. EXPANDED FUNDING LEVEL: Funding for new services, enhancements to existing services and programs which were not already approved in the prior year budget to represent the cost of growth. EXPENDITURE: The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service or settling a loss. FISCAL YEAR: Any consecutive 12 -month period designated as a budget year. The County's budget year begins October 1 and ends September 30 of the following calendar year. FORECAST: An estimate of revenue and expenses for the current fiscal year to be used to determine the expected balances at the end of the year. FULL TIME EQUIVALENT: A term to describe manpower requirements in terms of full -time or eight hour days. For example, an employee who works 40 hours per week is a 1.0 FTE employee and an employee who works 20 hours per week at a job would be a .5 FTE. as �s �s ., Glossary FUND BALANCE: It is the resources remaining from prior years and which are available to be budgeted in the current year. FUND: An independent fiscal and accounting entity with a self - balancing set of accounts within which revenues must equal expenditures, segregated for the purpose of carrying on specific activities of attaining certain objectives. GENERAL FUND: A fund containing the revenues such as property taxes not designed by law for any one specific purpose. Some of the functions that are a part of the General Fund include the Tax Collector, Property Appraiser, Court Operations and Public Safety. GENERAL OBLIGATION BONDS: When a government pledges its full faith and credit to the repayment of a bond. The term is usually used to refer to bonds which will be repaid from taxes and other general revenue sources. GRANT: A contribution of assets (usually cash) by a governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governments. They are usually designated for specific purposes. �s HOMESTEAD EXEMPTION: A $25,000.00 deduction from the total assessed value of owner occupied property. The taxable value of such a home is $25,000.00 less than the assessed value. HUMAN SERVICE ORGANIZATION: Agencies, either County sponsored or non - profit in nature, for which the County provides partial funding. IMPACT FEES: Monetary payments made by builders or developers to jurisdictions in order to defray the public costs of providing infrastructure services to the development. INDIRECT SERVICE CHARGE: A revenue to the General Fund paid by other County funds for administrative services provided, such as risk management and data processing. INFRASTRUCTURE: The basic physical and organizational structures and facilities (e.g., buildings, roads, and power supplies) needed for the operation of a society or enterprise. INTERFUND TRANSFER: Amount transferred from one fund to another whereby a budget transfer represents an appropriation in one fund and a revenue in the other. INTERNAL SERVICE FUND: A fund used to account for the financing of goods or services provided by one department to other departments on a reimbursement basis. Monroe County currently operates four (4) internal service funds: Worker's Compensation, Group Insurance, Risk Management and Fleet Management. LEVY: To impose taxes, special assessments or service charges for the support of County activities. MANDATE: Any responsibility, action or procedure that is imposed by one sphere of government on another through constitutional, legislative, administrative, executive or judicial action as a direct order or that is required as a condition of aid. MILL: The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes for each $1,000 of taxable property value. MODIFIED ACCRUAL BASIS: The basis of accounting under which expenditures, whether paid or unpaid, are formally recognized when incurred, but revenues are recognized only when they become both measurable and available to finance expenditures of the current accounting period and expenditures are recognized when the fund liability is incurred. All governmental, expendable trust and agency funds use the modified accrual basis of accounting. 385 Glossary MUNICIPAL SERVICE TAXING DISTRICT: A district established to provide a specific service to a specific location within the unincorporated area. MUNICIPAL SERVICE TAXING UNIT: A district established to provide a specific service to a specific location within the unincorporated area. OBJECTS OF EXPENDITURE: As used in expenditure classification, this term applies to the character of the article purchased or the service obtained (rather than the purpose for which the article or service was purchased or obtained). OFFICE OF MANAGEMENT & BUDGET: The County's department responsible for preparing and monitoring the budget document. OPERATING BUDGET: A plan of financial operation which encompasses an estimate of proposed expenditures for the calendar year and the proposed means of financing them (revenues). OPERATING TRANSFER: Transfer of cash or other assets from one County fund to another County fund. PERMANENT POSITIONS: Total number of authorized employees including full -time and part-time positions who work on an annual basis. PERSONAL SERVICES: Costs related to compensating County employees including salaries, wages, overtime pay, holiday pay and employee benefits costs such as social security, retirement, health insurance, life insurance and workers compensation. PRODUCTIVITY: Maximizing the use of resources (personnel and dollars) to achieve an effective result at the least possible cost. PROPERTY TAX: A tax levied on the assessed value of real property. Also referred to as Ad Valorem Taxes. PROPRIETARY FUNDS: Funds operated like a business and charging user fees. Enterprise and Internal Service Funds fall within this classification. REFERENDUM: Presenting an issue to the voters of the County where a majority of voters decide on the issue RESERVE: An account used to indicate that a portion of fund equity is legally restricted for a specific purpose RESOURCES: Total dollars available for appropriations including estimated revenues, fund transfers and beginning fund balances. REVENUE BONDS: When a government issues bonds which do not pledge the full faith and credit of the jurisdiction, it issues limited liability revenue bonds. Typically, pledges are made to dedicate one specific revenue source to repay these bonds. Revenue bonds do not require voter approval under state law. REVENUE ESTIMATES: A formal estimate of how much revenue will be earned from a specific revenue source from some future period. REVENUE: Financial resources received from taxes, user charges and other levels of government such as state revenue sharing. ROLLED BACK RATE: The rate that would generate the same amount of property tax revenues as approved for the prior year. (Less allowances for new construction, additions, deletions annexations, and improvements increasing value by at least 100% and tangible personal property value in excess of 115% of the previous year's value.) as �s �s :• Glossary SPECIAL REVENUE FUNDS: To account for specific sources of revenue such as gas taxes or building permit fees that are legally restricted for expenditures of specific purposes. TAX LEVY: The total amount to be raised by general property taxes. TAX RATE: The amount of taxes (mills) levied for each $1,000 of assessed valuation. TAX ROLL: The certification of assessed/taxable values prepared by the Property Appraiser and presented to the taxing authority by July 1 of each year. TENTATIVE BUDGET: The preliminary budget approved by the Board of County Commissioners for the purpose of establishing a millage rate to be mailed to property owners prior to final adoption of a millage rate and budget. as TRANSFER: A budget revenue or appropriation to reflect the transfer of dollars from one County fund to 0 another County fund. Revenue transfers reflect transfers from other funds while appropriation transfers reflect transfers to other funds. 0) TRUST FUNDS: A trust fund is an account for cash set aside in a trustee capacity such as donations for certain programs. UNIT COST: The cost required to produce a specific product or unit of service such as the cost to process one ton of waste. USER CHARGES: The payment of a fee for direct receipt of a public service by the person benefiting from the service such as utility charges and emergency medical fees. Also known as user fees. 387 MM Acronyms ALS: Advanced Life Support LCP: Livable CommuniKeys Program BOCC: Board of County Commissioners LDR: Land Development Regulations CAFR: Comprehensive Annual Financial Report LK: Lower Keys CEMP: Comprehensive Emergency Management MARC: Monroe Association for Retarded Citizens Plan MCDC: Monroe County Detention Center CIP: Capital Improvement Plan MCEF: Monroe County Education Foundation COPCN: Certificate of Public Convenience and Necessity MCSO: Monroe County Sheriff's Office CSB: Card Sound Bridge MK: Middle Keys ELMS: Environmental Lands Management MSTD: Municipal Service Taxing District EMS: Emergency Medical Services MSTD: Municipal Service Taxing Unit �s EMT: Emergency Medical Technician NFPA: National Fire Protection Association FAA: Federal Aviation Administration O&M: Operation & Management as FACE: Florida Association of Code Enforcement OMB: Office of Management & Budget cc as FDEP: Florida Department of Environmental OSHA: Occupational Safety & Health Protection. Administration �a FDLE: Florida Department of Law Enforcement PAX: Passengers (acronym used by the airport) co FDOR: Department of Revenue PFC: Passenger Facility Charge U_ FDOT: Florida Department of Transportation R & B: Roads & Bridges 0 FKAA: Florida Keys Aqueduct Authority R & R: Renew & Replace 4) C 0 FP &L: Florida Power & Light REP: Radiological Emergency Preparedness FRS: Florida Retirement System RFP: Request for Proposal c� FS: Florida Statute RFQ: Request for Qualifications FTE: Full -time equivalents ROGO: Rate of Growth Ordinance FY: Fiscal Year SBA: State Board of Administration GA: General Aviation TDC: Tourist Development Council GASB: Government Accounting Standards Board TRIM: Truth in Millage GFOA: Government Finance Officers Association UK: Upper Keys GIS: Geographic Information System VA: Veterans Affairs HVAC: Heating, Ventilation and Air Conditioning VAB: Value Adjustment Board MM C.4,b as as Fiscal Year 2018 Monroe County Budget Discussion Roman Gastesi, County Administrate Tina Boan, Budget Director September 5, 2017 Murray Nelson Government Center Key Largo, FL C.4,b FY18 Budget Process • September 5t "� Today —First Public Hearing — Adoption of Tentative Millage Rate and Tentative Budget • Murray E. Nelson Government Center, Key Largo C.4,b FY18 Budget Process • September 7th — Special Budget Meeting — BOCC Discussion Direction • Marathon Government Center, Marathon • September 11th —Final Public Hearing — Adoption of Final Millage Rate and Final Budget • Harvey Government Center, Key West Fiscal Year 2018 July Proposed BudgeQ Ad Valorem Taxes Delinquent Taxes Local Option, Use & Fuel Taxes Licenses, Permits & Impact Fees Intergov. Rev. /Grants, PILT, Shared Taxes Charges for Services Fines & Forfeitures Miscellaneous Interfund Transfers Debt Proceeds Fund Bal Fwd /Less 5% Total Sources Summary Revenue Expenditure B.O.C.C. Operating Capital Projects, including Debt Service Sheriff Tourist Development Council Tax Collector Judicial, State Attorney, Public Defender Property Appraiser Clerk of the Courts Supervisor of Elections Budget Transfers, Cash Balance & Reserves Total Uses FY18 % of Proposed Total $83,766,613 19% $180,000 0% $67,029,157 15% $8,281,956 2% $19,136,000 4% $78,669,738 17% $1,845,100 0% $2,013,392 0% $45,120,178 10% $12,455,276 3% $136,427,773 30% $454,925,183 100% m d c d FY18 % of U- Proposed Total $154,010,879 34% E $69,894,461 15% Q. $58,852,678 13% in $58,378,289 13% $5,763,322 1% s $3,706,141 1% $4,500,203 1% a $4,984,210 1% $1,808,545 0% $93,026,455 20 $454,925,183 Packet Pg. 432 C.4.6 County -Wide Taxable Property Value 30.0 6-Ic 0 25.0 20.0 ° 15.0 'm 10.0 5.0 M m 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Certifiec c FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 i Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Change over „ . �,' 0.9% 2.4% 5.5% 6.8% 6.6% 8.0% Previous Year Packet Pg. 433 Ad Valorem Tax Levy $85.3 $85.3 $80.3 $80. $79.6 $82.2 C.4.b 3 1� FY 09 FY 14 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 19 Cn Budget m Budget Budget Budget Budget Budget Budget Budget Budget Above /- beIowrolI -back 7.78 -0.28 -3.79 -4.75 -2.£92 2.67 2.75 -4.03 -0.33 3.84 C +/(-) pri or ye a r tax I evy 6,138,320 0 (3,135,683) (4,078,537) (2,877,412) 1,848,033 2,481,692 747,693 574,673 4,027,266 Q c d x a L_ L d a l d Q 0 FY 09 FY 14 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 19 Cn Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Above /- beIowrolI -back 7.78 -0.28 -3.79 -4.75 -2.£92 2.67 2.75 -4.03 -0.33 3.84 s +/(-) pri or ye a r tax I evy 6,138,320 65,301 (3,135,683) (4,078,537) (2,877,412) 1,848,033 2,481,692 747,693 574,673 4,027,266 Q Average past 5 fiscal years 1,935,873 Average past 10 fiscal years 579,135 ■FY 09 FY 10 0 F 11 0 F 12 0 F 13 0 F 14 _ FY 15 FY 16 FY 17 FY Packet Pg. 434 C.4.b County -Wide Taxable Property Values vs. Ad Valorem Tax Levy -- m $24.9 $26.3 $22.3 $19.6 8.5 $18.7 $19.1 r L $20.2 0 L a c �L d 0 a $85.3 $85.3 2008 2009 Taxable Taxable Values Values FY09 FY10 Budget Budget $82 2010 Taxable Values FY11 Budget .2 $; 2011 Taxable Values FY12 Budget 7 8.1 $75.3 2012 Taxable Values FY13 Budget $77.1 $79.8 $80.3 $80.9 2013 2014 2015 2016 Taxable Taxable Taxable Taxable Values Values Values Values FY14 FY15 FY16 FY17 Budget Budget Budget Budget FY18 a Budget Packet Pg. 435 L_ U_ LO L 0 $84.9 CL 0 cn 2017 Taxable c Values s FY18 a Budget Packet Pg. 435 C.4.b South Florida Ad Valorem Tax Comparison FY17 Countywide Services - Property with $300,,000 Taxable Value Tax Levy $2,547.27 (Millage Rate 8.4909) Tax Levy $1,215.18 (Millage Rate 4.0506) I' i Lee? -� Lee Tax Levy Levy $1,069.35 Co llie r (Millage Rate 3.5645) ff FY17 Tax Levy $848.91 ,(Millage Rate 2.8297) 2018 Proposed Tax Levy $808.71 (Millage Rate 2.6957) _Tax Levy $1,434.45 (Millage Rate 4.7815) Palm Beach max Levy $1,634.22 Browa rd (Millage Rate 5.4474) Dade Tax Levy $1,400.07 (Millage Rate 4.6669) I' m d 1 Source: Florida Department of Revenue: Comparison of Property Taxes Levied Packet Pg. 436 Major Revenues 001 Tourist Impact Tax 3,819,425 4,297,140 4,579,158 Prior Year Change 12.4% 12.5% 6.6% 001 State Sharing Proceeds 2,225,277 2,420,924 2,512,351 2,506,889 2,559,167 Prior Year Change 6.9% 8.8% 8.8% -0.2% 2.1% C.4.b 4,761,15 ; m d c d 2,600,00( r- 001 Local Govt. % Cent Sales Tax 4,376,952 4,724,069 7,757,219 9,785,444 10,774,542 10,800,00 148 Local Govt. % Cent Sales Tax 5,570,667 6,012,451 3,334,808 1,962,342 1,331,685 1,327,00( Total 9,947,619 10,736,520 11,092,027 11,747,786 12,106,227 12,127,00 4 e Prior Year Change 8.4% 7.9% 3.3% 5.9% 3.1% 148 Comm. Services Tax 680,307 657,975 646,077 611,126 674,005 615,000 Prior Year Change 6.1% -3.3% -1.8% -5.4% 10.3% 304 1 Cent Infrastructure Surtax 18,653,970 20,161,451 20,817,676 22,063,763 23,950,492 21,500,00 ; Prior Year Change 8.6% 8.1% 3.3% 6.0% 8.6% Packet Pg. 437 4,793,154 4,806,396 4.7% 0.3% Included in the July 25t" Proposed Budget • Enhanced County Service Delivery — Trauma Star 3 — Code Compliance Illegal Vacation Rentals Enforcement — Emergency Management Planning — Emergency Satellite Communications — Preservation of Historical Materials — Additional Electronic Databases for Libraries — Electronic Plan Review Servers & Software — Land Acquisition Program Expansion • Increased GIS Services • Increased FTE for Land Stewardship Assistant — Maintenance for upgrades at Community Parks • Bernstein, Big Pine & Rowell's Marina — Maintenance for Building • Crawl Key Fire Training Academy, Magnolia Street, Marathon Library, Cudjoe Fire Station — Increase in costs for Advanced Wastewater Connections • Continuation of the Performance -Based Merit Program - 2.1% C.O.L.A, 1.9% performance merit = up to 4% • Health Insurance $13,228/per Employee per year = $967,821 Total (BOCC approved July 25th Health Care Resolution) C.4,b Proposed in July FY18 Budget Requests • Ad Valorem New F I 1. Sustainability Sr. Project Manager ($103K) — 3.71 2. Emergency Management Planner ($91K) — 3.60 3. Enterprise Software Manager ($102K) — 3.48 4. Support Staff for County Attorney ($61K) — 3.40 • Non Ad Valorem 5. Building Staff Assistant ($58K) 6. GIS Server Administrator ($88K) 7. Land Stewardship Assistant ($62K) 8. Collections Coordinator /Facilitator ($78K) C.4,b Salary Discussion Adding a Total of 4.0% = 2.1% COLA + increase for BOCC staff General Fund Fine & Forfeiture Fund Fire & Ambulance Fund Unincorporated Parks & Beaches Total Ad Valorem Non Ad Valorem 1.9% Merit Im 831,494 655,873 Additional Additional 2.1% COLA .9% Merit 1% Merit 242,602 103,898 115,417 45,128 19,331 21,475 137,698 58,992 65,561 11,242 4,796 5,354 436,670 187,017 207,807 355,049 147,534 153,290 1.9% Merit Im 831,494 655,873 C.4,b "Summer Studies" • Analysis of services based on survey results from the Community Input Survey Report • Building & Planning Department Service Delivery C.4,b FY18 Budget Changes from Proposed 11 • Increased revenue for Fund 102 Roads & Bridges — July State Building &Planning Department Service Delivery C.4.b • Corrective action to address citizen dissatisfaction with service delivery of: — Plan review — Applications — Permitting — Inspections — Customer service Total Number of Plan Reviews on Applied Permits by Fiscal Year Annual Increase ( %) 11% 25,000 17% 23,049 19% 21,128 20,833 I 20,000 19,046 129% 27% 16,227 15,000 - 13 , 500 13,27112 , 54 11,759 10,722 10,000 7,149 5,013 4,673 5,000 n . . m Packet Pg. 443 'b\ y ti �� Building Department Service Delivery Budget increase of $896,000 to address the permitting and inspections service delivery deficiency — 1 FTE Electrical Inspector /Plans Examiner $110K — 1 FTE Building Inspector /Plans Examiner $114K — 1 FTE Plans Examiner $122K — 1 FTE Plumbing /Mechanical Inspector $108K — 2 FTE Senior Floodplain Coordinator $187K — 2 FTE Customer Service Representative $130K 5 Vehicles $125K F__ Total Issued Permits by Fiscal Year Annual Increase( %) 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 F F Fy�� ��0 F F Jyo F Jyy F yy'L F Jy3 F yyb F F 1 F Note: Permits have hitan all -time highoverthe pastdecade F� C.4.b m Packet Pg. 444 Planning Department Service Delivery m m • Budget increase of $330,000 to address the plan review service deficiency — 2 FTE Biologist /Environmental $140K Key Largo — 2 FTE Planners $140K Key Largo & Marathon — 2 Vehicle $50K Planning & Environmental Resources Department Annual Increase ( %) Total Applications (not building permits) 450 400 350 300 250 200 150 100 50 17% Packet Pg. 445 FY05 FY06 FY07 FY08 FY09 FY10 FY 11 FY12 FY 13 FY14 FY 15 FY16 FY 17 Tentative 9/5 Budget Changes From July Revenue Ad Valorem Taxes Del inquentTaxes Local Option, Use& Fuel Taxes Licenses, Permits & Impact Fees I ntergov. Rev. /Grants, PI LT, Sha red Taxes Charges for Services Fines & Forfeitures Miscellaneous Interfund Transfers Debt Proceeds Fund Bal Fwd /Less 5% Total Sources Expenditure B.O.C.C. Operating Capital Projects, including Debt Service Sheriff Tourist Development Council Tax Col lector Judicial, State Attorney, Public Defender Property Appraiser Clerk of the Courts Supervisor of Elections Budget Transfers, Cash Balance& Reserves Total Uses Proposed FY18 FY18 Proposed $83,766,613 $180,000 $67,029,157 $8,281,956 $19,136,000 $78,669,738 $1,845,100 $2,013,392 $45,120,178 $12,455,276 $136,427,773 $454,925,183 FY18 Proposed $154,010,879 $ 69,894,461 $58,852,678 $58,378,289 $5,763,322 $3,706,141 $4,500,203 $4,984,210 $1,808,545 $93,026,455 $454,925,183 Tentative $83,766,613 $180,000 $67,164,157 $8,281,956 $19,431,000 $78,670,738 $1,845,100 $2,013,392 $45,120,178 $12,455,276 $138,073,313 $457,001,723 FY18 Tentative $157,217,352 $ 74,674,450 $58,852,678 $58,378,289 $5,763,322 $3,706,141 $4,500,203 $4,984,210 $1,808,545 $87,116,533 $457,001,723 C.4.b Difference $0 $0 $135,000 $0 $295,000 $1,000 $0 $0 $0 $0 $1,645,540 $ 2,076,540 m c d H Difference L $3,206,473 $4,779,989 d $0 0 CL $0 Cn $0 $ s $0 $0 Q $0 - $5,909,922 $ 2,076,540 Packet Pg. 446 C.4.b Operating Changes m d c d H Packet Pg. 447 FY18 FY18 Proposed Tentative Change Explanation of Change BOCCAdmin $1,954,014 $1,954,014 Housi ng Assist & Emp Fai r Share $1,935,958 $1,935,958 HSAB & Non -HSAB $2,129,950 $2,129,950 - BOCC Misc. $3,470,443 $3,520,443 50,000 FIRM Budget County Administrator $2,144,165 $2,242,661 98,496 PAF Adjustments and $82K Rolloverfrom FY17 Employee Services $32,342,817 $32,368,337 25,520 PAF Adjustments Veteran's Affairs $702,975 $702,978 3 PAF Adjustments Airport Services $13,746,292 $13,747,791 1,499 PAF Adjustments Emergency Med. AirTransport $6,692,725 $6,657,993 (34,732) PAF Adjustments FTE for Mechanic for Fleet, PAF Adjustments & $500K Fire Truck Fire & Rescue /Emergency Mgmt. $15,162,428 $15,833,639 671,211 Rolloverfrom FY17 Upper Keys Health Care Tax Dist. $0 $0 - Budget & Finance $970,635 $991,864 21,229 PAF Adjustments Information Technology $2,786,013 $2,816,305 30,292 PAF Adjustments County Attorney $6,291,070 $6,291,670 600 PAF Adjustments Social Services /Welfare Services $3,676,544 $3,711,728 35,184 PAF Adjustments Library Services $4,065,581 $4,075,588 10,007 PAF Adjustments Building Department $5,338,477 $6,239,161 900,684 PAF Adjustments & $896K for Enhanced Service Delivery Planning and Environmental Res. $5,544,350 $5,892,739 348,389 PAF Adjustments & $330K for Enhanced Service Delivery Code Compliance $1,778,620 $1,796,905 18,285 PAF Adjustments Project Management /Facilities $14,777,243 $14,795,257 18,014 PAF Adjustments Engineering Services /Roads $2,797,024 $3,359,751 562,727 Rolloverfrom FY17 & Additional Budget added for Bridge Projects Solid Waste $21,721,646 $22,221,646 500,000 Rolloverfrom FY17 for 3 Transfer Stations Fleet Management $3,062,436 $3,011,501 (50,935) FTE for Mechanic moved to Fire and PAF Adjustments Medical Examiner $704,473 $704,473 Quasi - external Services $215,000 $215,000 - TOTAL $154,010,879 $157,217,352 3,206,473 *Personnel Action Form (PAF) - New Hires, Resignations, Promotions, One Year Evaluation Merit m d c d H Packet Pg. 447 C.4.b Capital Changes m d c d H Packet Pg. 448 FY18 FY18 Proposed Tentative Change Explanation of Change Fund 102 Roads and Bridges - $88K Rollover from FY17 and increased budget for bridges offset by Engineering Services /Roads $9,622,763 $10,727,895 1,105,132 increased revenue due to July estimates higher than anticipated Sustainability $1,000,000 $950,000 (50,000) Fund 130 Impact Fees Roadway $1,410,897 $1,410,897 Fund 131 Impact Fees Park & Rec $598,222 $598,222 - Fund 132 Impact Fees Libraries $1,119,138 $1,167,048 47,910 Increase to consider closing Fund in FY18 Fund 133 Impact Fees Solid Waste $111,451 $111,451 - Fund 134 Impact Fees Sheriff $129,043 $144,951 15,908 Increase to consider closing Fund in FY18 Fund 135 Impact Fees Emergency $102,384 $102,384 Fund 304 One Cent Infrastructure Sales Tax Project Management /Facilities $5,257,963 $7,268,997 2,011,034 Rollover From FY17 Engineering Services /Roads $7,365,299 $8,665,304 1,300,005 Rollover From FY17 Fund 3082007 Revenue Bond $70,000 $70,000 - Fund 310 Big Coppitt WW $755,500 $755,500 Fund 311 Duck Key WW $35,000 $35,000 Fund 312 Cudjoe Regional WW $10,219,979 $10,219,979 Fund 3142014 Revenue Bond $12,000,840 $12,000,840 - Fund 315 Long Key WW $0 $350,000 350,000 Rollover From Prior Years Fund 316 Land Acquisition $6,000,000 $6,000,000 - TOTAL $55,798,479 $60,578,468 4,779,989 m d c d H Packet Pg. 448 Ad Valorem Fund Summary FY 16 Actuals & FY 17 Estimates AUDITED FY15 ENDING (9/30/15) FUND BALANCE i 36,004,18& ACTUAL FY 16 REVENUES Ad Valorem Taxes 16,157,972 Other Revenue 18,307,520 Transfers In (cost allocation & excess fees) 10,668,518 Total Actual FY16 Revenues 45,134,010 ACTUAL FY 16 EXPENDITURES 43,733,593 Actual Net Change Fund Balance 1,400,417 14, 342, 587 6, 282, 834 = 1,042,836 9,596,259 2,368,998 C.4.b m 44,299,094 9,979,303 1,602,438 - 4,024,114 6,303,197 801,951 159,841 7,733,480 3,514,641 4,271,758 202,119 - 8,310 385,651 54,874,049 10,983,373 1,762,279 7,741,790 7,924,406 52,456,578 11,989,473 1,838,143 7,057,053 7,880,680 2,417,471 (1,006,100) (75,864) 684,737 43,726 3,464 ' AUDITED ENDING (9/30/16) FY16 FUND BALANCE r 37,407,354 16,760,058 5,276,737 & 966,974 10,280,996 2,412,724 i ESTIMATED FY 17 REVENUES Ad Valorem Taxes 15,626,560 46,286,049 9,961,979 1,619,563 0 3,826,268 77,320 ' Other Revenue 20,738,166 8,839,936 875,002 127,069 7,086,274 3,565,357 Transfers In (cost allocation & excess fees) 9,517,412 3,500,000 185,316 0 9,600 318,500 Total Estimated FY17Revenues 45,882,138 58,625,985 11,022,297 1,746,632 7,095,874 7,710,125 ESTIMATED FY 17 EXPENDITURES 46,186,172 56,853,417 11,751,901 1,992,010 7,558,498 8,178,246 Estimated Net Change Fund Balance (304,034) 1,772,568 (729,604) (245,378) (462,624) (468,121) (437 ESTIMATED ENDING (9/30/17) FY17 FUND BALANCE 37,103,320 18,532,626 4,547,133 721,596 9,818,372 1,944,603 Packet Pg. 449 General Fund, Fund Balance Estimated September 2017 C.4.b General Operating Fund -Fund Balance dited FY15 Audited FY16 Estimated FY17 Fund Balance Fund Balance Fund Balance 36,004,187 37,407,354 37,103,320 4,224,208.58 1 month Operating Capital 6.3 months of reserves at 9/30/17 Amended FY17 Operating Budget 50,690,503 Hurricane /Disaster Reserve Minimum Fund Balance 16,896,834 10,500,000 27,396,834 21,121,043 10,500,000 31,621,043 25,345,252 10,500,000 35,845,252 m Packet Pg. 450 C.4.6 Ad Valorem Fund Summary FY 18 Proposed & FY 18 Projections a m Ad Valorem 001 101 141 147 148 149 Fund General Fine & Fo rf. Fire & EMS Uninc. Parks Growth Mang. Road Patrol BUDGETED FY 18 REVENUES H v Ad Valorem Taxes 17,281 48,597,184 11,898,696 1,882,131 0 4,107,003 83,766,613 Other Revenue 20,365,157 9,353,450 695,500 114,000 5,932,000 3,789,886 1,165,070 Healtl C G pt. Transfers In (costallocation & excess fees) 9,958,771 1,500,000 180,000 0 10,000 355,000 84,931,683 N Less 5% non - collection FL. Stat. (1,882,338) (2,897,532) (629,710) (99,807) (296,600) (206,275) d Total Budgeted FY18 Revenues 45,723,189 56,553,102 12,144,486 1,896,324 5,645,400 8,045,614 d L a BUDGETED FY 18 EXPENDITURES 54,471,468 60,046,253 13,980,100 2,442,482 9,460 8,673,755 C L Budgeted Net Change Fund Balance (8,748,279) (3,493,151) (1,835,614) (546,158) (3,815,175) (628,141) (19,066,518) _ V BUDGETED ENDING (9/30/18) FY18 FUND BALANCE 28,355,041 15,039,475 2,711,519 175,498' 6,003,197 1,31li 3 months Operating Capital 15,011,563 3,495,025 "q1 6,365,144 1,854,; a 27,912 (783,506) (435,183) (361,947) (537,695) y L_ LL ESTIMATED FY 18 REVENUES W) Ad Valorem Taxes 16,763,151 46,944,880 11,427,548 1,806,846 0 3,955,044 80,897,469 N Other Revenue 20,363,085 9,337,410 691,680 109,440 5,915,390 3,714,088 M E Transfers In (costallocation & excess fees) 9,733,771 1,500,000 172,800 0 9,600 347,900 4? >Z d Total Estimated FY18 Revenues 46,860,007 57,782,290 12,292,028 1,916,286 5,924,990 8,017,032 Cn C ESTIMATED FY 18 EXPENDITURES 49,945,596 58 13,342,735 2,193,260 7,388,495 8,464,554 W E s Estimated Net Change Fund Balance (3,085,589) (521,324) (1,050,707) (276,974) (1,463,505) (447,522) (6,845,621) Q ESTIMATED ENDING (9/30/18) FY18FUND BALANCE 498,4261 444,622 8,354,867 1,497,081 3 months Operating Capital y4°SyU25; 610,103 6,365,144 1,854,157 2,999,739 1,401 (165,481) 1,989,723 (357,076) Packet Pg. 451 General Fund, Fund Balance Projected September 2018 C.4.b General Operating Fund -Fund Balance Audited FY16 Estimated FY17 FY18 Projected Fund Balance Fund Balance Fund Balance 37, 407, 354 37,103, 320 34, 017, 731 Projected FY18 Operating Budget Hurricane /Disaster Reserve Minimum Fund Balance 54,471,468 4,539,289.00 1 month Operating Capital 5.07 months of reserves at 9/30/18 18,157,156 11,000,000 29,157,156 22,696,445 33,696,445 27, 235, 734 11,000,000 38, 235, 734 m Packet Pg. 452 C.4.b FY18 Budget New FTE Requests 1. Sustainability Sr. Project Manager ($103K) 2. Emergency Management Planner ($91K) 3. Enterprise Software Manager ($102K) 4. Support Staff for County Attorney ($61K) 5. Building Staff Assistant ($58K) 6. GIS Server Administrator ($88K) 7. Land Stewardship Assistant ($62K) 8. Collections Coordinator /Facilitator ($78K) 9. Electrical Inspector /Plans Examiner ($110K) 10. Building Inspector /Plans Examiner ($114K) 11. Plans Examiner ($122K) 12. Plumbing /Mechanical Inspector ($1081) 13. Senior Floodplain Coordinator ($94K) 14. Senior Floodplain Coordinator ($94K) 15. Customer Service Representative ($65K) 16. Customer Service Representative ($65K) 17. Biologist /Environmental ($70K) 18. Biologist /Environmental ($70K) 19. Planner ($70K) 20. Planner ($70K) m d d Packet Pg. 453 C.4,b Discussion I