Item C01M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: C.1
Agenda Item Summary #3294
BULK ITEM: Yes DEPARTMENT: Extension Services
TIME APPROXIMATE: STAFF CONTACT: Alicia Betancourt (305) 453 -8747
None
AGENDA ITEM WORDING: Approval of annual update to Exhibit A as per the Memorandum of
Understanding (MOU) between Monroe County and the University of Florida (UF) effective
October 1, 2006 that specifies FY 2018 payroll costs of approx. $135,950 for the jointly funded
Extension Agent positions.
ITEM BACKGROUND:
A Memorandum of Understanding (MOU) was executed effective October 1, 2006, between the OF
and Monroe County, providing cooperation and funding of the Extension Service program in
Monroe County. The MOU specified that the OF annually submit an updated Exhibit A to the
County no later than October 1 of each year that provides an estimate of the County's share of
Extension Services payroll costs for the upcoming fiscal year. The County's portion of total payroll
costs for Extension Agents is 37 %. The funds to support Exhibit A have already been appropriated
in the 2018 Extension Services budget. The backup material shows the revised Exhibit A for fiscal
year ending 9/30/18. It may change with each new budget year due to personnel or salary related
PREVIOUS RELEVANT BOCC ACTION:
The existing contractual agreement between the BOCC and the OF was executed in November 2006
and effective October 1, 2006, with an expiration date of September 30, 2016. In September, 2016,
the BOCC approved an amendment to extend the expiration date of the contractual agreement to
September 30, 2021.
CONTRACT /AGREEMENT CHANGES:
In accordance with the MOU, the revised annual update to Exhibit A is being approved.
STAFF RECOMMENDATION: Approve
DOCUMENTATION:
Signed Amendment No. 2 OF MOU
Monroe Exhibit A Salary Projections FY2018
FINANCIAL IMPACT:
Effective Date: September 21, 2016
Expiration Date: September 30, 2021
Total Dollar Value of Contract: $644,025
Total Cost to County: $135,950
Current Year Portion: $135,950
Budgeted: Yes
Source of Funds: General Revenue
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No
Grant: No
County Match: No
Insurance Required: No
Additional Details:
If yes, amount:
Yes, 135.950
09/20/17 001 -61000 - EXTENSION SERVICES
agent salaries
$135,950.00
REVIEWED BY:
Alicia Betancourt
Completed
08/17/2017 3:02 PM
Pedro Mercado
Completed
08/18/2017 5:11 PM
Budget and Finance
Completed
08/24/2017 9:49 AM
Maria Slavik
Completed
08/24/2017 9:52 AM
Kathy Peters
Completed
08/24/2017 10:25 AM
Board of County Commissioners
Completed
09/20/2017 9:00 AM
Board of County Commissioners
Pending
09/27/2017 4:00 PM
VJ
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THIS AMENDMENT to the Extension Service Memorandum of Understanding (MOU) is made and i
into this 2 1 " day of September, 2016, between the Board of County Commissioners of Monroe County and
University of Florida,
WHEREAS, the parties entered into a MOU on October 1, 2006, to establish, articulate and enhance the
collaborative relationship between the University of Florida, through the Institute of Food and Agricultural
Sciences, Extension Service (hereinafter referred to as "UNIVERSITY") and the Board of County
Commissioners (hereinafter referred to as "COUNTY"),
WHERE AS, the MOU was established for a period of five years and expired on September 30, 201
WHEREAS, the MICU was established for a period of an additional five years and will expire on
September 30, 2016.
WHEREAS, the parties desire to extend the MOU for another five years; now therefore,
IN CONSIDERATION OF the mutual covenants contained herein, The Parties agree as follows:
RIVER I ill i 1 111 111 1 Jill
Article VI of the MOU titled "Period of Contract - Renewal – Modification" shall be revised by adding the
following sentence:
"This Agreement shall be extended for the term from October 1, 2016, through September 30, 202
® All other provisions of the Agreement entered October 1, 2006, not inconsistent herewith shall remain
in full force and effect.
=111 WITfIESS WHEREOF, the parties have caused these presents to be executed in their respective names
on the date first set above.
Mayor Heather Carruthers —
Mayor Pro Tern George Neugent —
Commissioner Danny Kolbage —
Commissioner David Rice
Commissioner Sylvia Murphy
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4 eputy Clerk 1o,11-.2017
:'VERSITY OF FLORIDA
By all )J1 I to
With Pdhiffe— ' � �
Associate Bleacher of Research
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Exhibit "A" -PROPOSED 2018 Payroll Budget
Krueger, Shelly
29,568.79
Gabel,Kim
37,383.88
Brad igan- Betancourt,Alicia
32,255.65
Crissy, Harry
36,742.16
Total payroll: $ 135,950.48 OK
Total Projected Due 135,950.48
Budgeted Payment Schedule *:
1st Quarter
January 15 2018
33,987.62
2nd Quarter
April 15 2018
33,987.62
3rd Quarter
July 15 2018
33,987.62
4th Quarter
October 15 2018
33,987.62
Totall
135,950!.48
OK
* Quarterly invoices will be based on actual expenses incurred
during the quarter.
OF /IFAS Monroe County Extension Services
1100 Simonton Street, Ste #2 -260
Key West, FL 33040
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16863399 State County Total 3% Margin
Krueger, Shelly Percentage 60.000% 40.000% 100.00%
Salary 33,800.11 22,533.41 $56,333.52
Faculty Pool Rate: Pooled Fringe 9,261.23 6,174.15 15,435.38
27.40%
Grand Totals
Brad igan -Beta ncourt,Alicia
Annual: $81,936.58
Position 0001 -4649
73, 071.04 31,316.16 104, 387.20
Total Due from
Cty 31,316.16 32,255.65
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Grand Totals
43,061.34
28,707.56
$71,768.90
Krueger, Shelly
Total Due from
Annual: $56,333.52
Cty;
28,707.56
29,568.79
Position 0001 -5740
96546560
State
County Total
3% Margin
Gabel,Klm
Percentage
60.000%
40.000%
100.00%
Salary
42,733.57
28,489.04
$71,222.61
Faculty Pool Rate:
Pooled Fringe
11,709.00
7,805.99
19,514.99
27.40%
Grand Totals
54,442.56
36,295.03
90,737.60
Gabel,Kim
Total Due from
Annual: $71,222.61
Cty
36,295.03
37,383.88
Position 0001 -3983
48977876
State
County Total
3% Margin
Bradigan- BetanC4urt,Alida Percentage
70.000%
30.000%
100.00%
Salary
57,355.61
24,580.97
$81,936.58
Faculty Pool Rate:
Pooled Fringe
15,715.44
6,735.19
22,450.62
27.40%
Grand Totals
Brad igan -Beta ncourt,Alicia
Annual: $81,936.58
Position 0001 -4649
73, 071.04 31,316.16 104, 387.20
Total Due from
Cty 31,316.16 32,255.65
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47417468 State County Total 3% Margin
CrISSy, Harry Percentage 60.000% 40.000% 100.00%
Salary 42,000.00 28,000.00 70,000.00
Faculty Pool Rate: Pooled Fringe 11,508.00 7,672.00 19,180.00
27.40%
Grand Totals
Crissy, Harry
Annual: $70,000.00
Position 0001 -6759
53,508.00 35,672.00 89,180.00
Total Due from
cty'' 35,672.00 36,742.16
Monroe Total Salary: $ 131,990.75 $ 135,950.48
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