Item C06M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: C.6
Agenda Item Summary #3335
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Ratification and approval of State of Florida Department of
Transportation Supplemental Joint Participation Agreement Number One to Contract Number
GOE40 providing increased funding of $625,000.00 for Runway Rehabilitation and Lighting
Construction at the Key West International Airport, to be funded 50% FDOT and 50% Passenger
Facility Charge (PFC #17) funds.
ITEM BACKGROUND: This project will include addressing the existing pavement's condition
utilizing milling and hot mix asphalt overlay, and also strengthens the pavement to accommodate the
current aircraft fleet mix. Included in the rehabilitation of Runway 9 -27 will be the conversion of the
existing Runway 27 overrun pavement to usable runway pavement. This will result in the
construction of a displaced threshold and the application of declared distances to increase the takeoff
distance available for Runway 9 departures. This project will reconstruct a portion of the overrun
pavement to Portland Cement Concrete (PCC) pavement, and will also include the installation of
runway edge and end lighting.
PREVIOUS RELEVANT BOCC ACTION:
On October 19, 2016, the BOCC granted approval and authorized execution of original FDOT
Grant# GOE40, agenda item number C -24.
CONTRACT /AGREEMENT CHANGES:
Total project cost increases by $1,250,000.00 from $68,000.00 to $1,318,000.00 and FDOT funding
increases by $625,000.00 from $34,000.00 to $659,000.00.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
GOE40 SJPA #1
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2021.
Total Dollar Value of Contract: $625,000.00
Total Cost to County: $0.00
Current Year Portion:
Budgeted: FYI
Source of Funds: 50% FDOT /50% PFC #17
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: Yes
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Donald DeGraw
Completed
08/29/2017 8:52 AM
Beth Leto
Completed
08/29/2017 9:06 AM
Pedro Mercado
Completed
08/29/2017 9:18 AM
Budget and Finance
Completed
08/29/2017 1:00 PM
Maria Slavik
Completed
08/29/2017 1:03 PM
Kathy Peters
Completed
08/29/2017 2:46 PM
Board of County Commissioners
Completed
09/20/2017 9:00 AM
Board of County Commissioners
Pending
09/27/2017 4:00 PM
STATE OF FLORIDA DEPARTMENT OFT NSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number One
725-030-07
PUBLIC TRANSPORTATION
12114
Page o f 4
Financial Project No(s):
43867129401
(item-segment-phase-sequence)
Contract No, GOE40
FLAIR Category: 088719
Object Code: 751000
Org, Code: 55062020629
Vendor No.: F596000749053
LLata
of Federal Domestic Assistance Number: Catalog of State Financial Assistance ylurnber: 55,004
DA Title: CSFA Title: Key West Intl Airport Runway Rehab & Lighting
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OFT NSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County Airports - Key West International Airport
3491 South Roosevelt Blvd., Key West, FL 33040
hereinafter referred to as Agency.
DIITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 17th day of October 2016
entered into a Joint Participation Agreement, and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $659,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended LU
and supplemented as follows:
0.
1.00 Project Description: The project description is amended U)
to add fiscal year 2018 allocation to existing project. Scope remains unchanged. CD
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Fund: DPTO
Function: 215
Federal No.:
DUNS No, 80-939-7102
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725-030-01
PUBLIC TRANSPORTATION
12/14
Page 2 o f 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is [E increased/ ❑ decreased by $1,250,000.00
bringing the revised total cost of the project to $1,318,000.00
Paragraph 4.00 of said Agreement is [E increased/ E] decreased by $625,000.00
bringing the Department's revised total cost of the project to $659,000.00
3.00 Amended Exhibits:
Exhibit(s) A, B, C and D of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 16.00 of said Agreement December 31 at 1 2021
MEN=
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract" and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
a-
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725. 030-47
PUBLIC TRANSPORTATION
12114
Page 3 of 4
Financial Project Cho {s}
Contract Flo. GOE40
Agreement Date
Except as hereby modified, emended or changed, all other terms of said Agreement dated October 17th 2016
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
Monroe County Airports - Key best International Airport
TITLE
NMI
See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
Harold Desdunes
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
I
725-030-07
PUBLIC TRANSPORTATION
12114
Page 4 o f 4
43867129401
Financial Project No(s)
Contract No. GOE40
Agreement Date
dated
DESCRIPTION OF SUPPLEMENT (include justification for cost change)
I. Project Cost;
Total Project Cost
11. Fund Participation:
As Approved
As Amended
Net Change
Department'.
$34,000.00
$659,000.00
$625,000.00
Agency:
$34,000.00
$659,000.00
$625,000.00
$0.00
Total Project Cost
$68,000.00
$1,318,000,00
$1,250,000.00
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CIS
"it is intent of the Department to reimburse the Agency up to 50% of the total non-federal share of eligible cost up to the
Departments maximum participation amount".
Contract:
GOE40
Contract Type:
BID - GRANT DISBURSEMENT (GRANT)
Method of Procurement:
G - GOVERMENTAL AGENCY (287,057,F.S.)
Vendor Name
MONROE COUNTY BOCC
Vendor ID:
F596000749053
Beginning Data of Thi$ Agreement'.
1 011 712 01 6
Ending Data of This Agreement
12/3112021
Contract TomMiludgmary Calling:
or = $659,000,00
Description:
Runway Rehab and Lighting Design at Key West International Airport
FUNDS APPROVAL INFORMATION
iQNDS APPROVEDIREVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 8/912017
Total Amount: $625,000.00
By
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Budget Entity:
Amendment ID:
[Enc �Lie tfty�Statu--
Total Amount: $625,000.00
By
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