Item C09M
C ounty of f Monroe
ELj » °o
�
BOARD OF COUNTY COMMISSIONERS
/� r i � ��
Mayor George Neugent, District 2
The Florida. Ke Se
y
I
Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: C.9
Agenda Item Summary #3375
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
n/a
AGENDA ITEM WORDING: Approval of Professional Service Order #3 with THC, Inc. for the
bid, construction management and construction administration of the Key West International Airport
Noise Insulation Program "pilot" Construction project consisting of (19) units at Key West By the
Sea and (2) Single- Family Homes, in the amount of $1,026,155. All project costs to be funded with
pending FAA Grant (90 %) and Passenger Facility Charge #17 (10 %).
ITEM BACKGROUND: This agenda item is for the approval of Professional Service Order #3
with THC, Inc. in the amount of $1,026,155.85, contingent upon the receipt of a FAA grant (90 %)
and Passenger Facility Charge #17 (10 %). This PSO is for PSO 3A (Bid Process) Key West By the
Sea ( KWBTS) "Pilot Project" Building B, Floors 1 & 2 and Two (2) Single - Family Homes, and
KWBTS Building B, Floors 3 -6, and PSO 3B (Construction Management & Administrationj
KWBTS "Pilot Project' Building B, Floors 1 & 2 and Two (2) Single- Family Homes.
THC previously completed Noise Insulation Program Planning and Eligibility Noise Testing, as well
as Phase I Design Review and Bid of KWBTS Building B and 3 Single Family Homes. After no
bids were received at the first bid opening held June 14, 2017, the project was re- advertised with a
reduced scope of work, addition of asbestos testing and the addition of a maximum value to be used
for asbestos abatement contingent on the results of the new asbestos testing requirements. Three
bids were received at the bid opening held August 23, 2017, and staff is recommending approval of
this PSO to proceed with the Pilot Project as well as the next bid process phase (Building B, Floors
3 -6).
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement with THC on June
10, 2015, PSO #1 on September 16, 2015, and PSO #2 on October 19, 2016.
CONTRACT /AGREEMENT CHANGES:
new PSO
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
THC PSO #3
FINANCIAL IMPACT:
Effective Date: 09/20/2017
Expiration Date: 05/12/2019
Total Dollar Value of Contract: $1,026,155.85
Total Cost to County: N/A
Current Year Portion:
Budgeted: Yes
Source of Funds: 90% FAA grant (pending) and 10% PFC #17 (pending)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Beth Leto
Completed
09/01/2017 12:25 PM
Donald DeGraw
Completed
09/01/2017 12:31 PM
Pedro Mercado
Completed
09/01/2017 1:49 PM
Budget and Finance
Completed
09/01/2017 2:37 PM
Maria Slavik
Completed
09/03/2017 3:13 PM
Kathy Peters
Completed
09/05/2017 10:03 AM
Board of County Commissioners
Completed
09/20/2017 9:00 AM
Board of County Commissioners
Pending
09/27/2017 4:00 PM
am
To: THC. Inc. Purchase Service Order No.
Description or Services:
(See attached Scope of Set
I
I
Days to Complete 600 Lump Sum Fee $1.026.155.85
Payment for Services shall be in their entirety as per PSO.
WMMMM
6 Joc I �President
Date: 8-30-2017
MMUMM
d Jo A
. Carroll, President
Date: 8
Recommended by:
Date:
EMMMIM
Date:
A�11
F+ r CVNEY
T
P
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2017 -18)
PSO 3 BUDGET NARRATIVE
PSO 3A
BID PROCESS
KWBTS "PILOT PROJECT" BUILDING B, FLOORS 1 & 2
AND TWO (2) SINGLE FAMILY HOMES
KWBTS BUILDING B FLOORS 3 -6
PSO 3B
CONSTRUCTION MANAGEMENT & ADMINISTRATION
KWBTS "PILOT PROJECT" BUILDING B, FLOORS 1 & 2
AND TWO (2) SINGLE FAMILY HOMES
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 1 of 23
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2017 -18)
PSO 3 BUDGET NARRATIVE
INTRODUCTION
t
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 2 of 23
Project Overview
Based on Key West
properties within the
International Airport's 2013 & 2018
DNL 65 decibel boundary have bee n
potential eligibility in the Key West Noise Insulation Program
PHA SF 1
Noise Exposure Maps (NEMs), the
grouped into three (3) phases for
(NIP):
Key West by the Sea Condominiums (KWBTS)
Single Family Homes (DNL 70 -75 dB)
PHASE 2
Single Family Homes (DNL 65 -70)
Low Density Multi- Family Residential
Lime Grove House
PHASE 3
Flagler Court Townhomes
Grace Lutheran Church and School
Parsonages
Phase 1 NIP Implementation Plan and Completion Status
206 units
4 units
73 units
15 units
1 unit
26 units
5 units
2 units
FY 2015 -16 PSO 1 (Completed)
In the first year of the NIP Phase 1 implementation, the THC consultant team completed all
primary eligibility tasks including:
- Property Surveys — KWBTS Buildings A, B, C and 4 SF homes
- Acoustical Test Plan - KWBTS Buildings A, B, C and 4 SF homes
- Eligibility Noise Testing - KWBTS Buildings A, B, C and 3 SF homes
- NIP Eligibility Determination - KWBTS Buildings A, B, C and 3 SF homes
In April 2016, as a result of eligibility noise testing, a total of two hundred nine (209) Phase 1
properties were deeded eligible to participate in the Key West NIP including KWBTS Building A
(65 condominium units), KWBTS Building B (65 condominium units), KWBTS Building C (76
condominium units), 2827 Venetian Drive, 2929 Venetian Drive, and 1717 Jamaica Drive. Due to
the funding level required to complete the design and construction process for all 209 eligible NIP
Phase 1 properties, it was decided to divide the NIP implementation into four (4) fiscal years 2016-
17, 2017 -18, 2018 -19, 2019 -2020.
FY 2016 -17 PSO 2 (Completed)
In the second year of the NIP Phase 1 implementation, the THC consultant team completed all
primary design development tasks and bid tasks including:
Phase 1A - Design Surveys — KWBTS Buildings A, B, C, and 3 SF homes
Phase 1A - Design Documents - KWBTS Buildings A, B, C, and 3 SF homes
Phase 1A - Preparation of Final Bid Documents & Bid Process — KWBTS Building B and 3
SF homes
t
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 3 of 23
FY 2017 -18 PSO 3 (Current Year)
In the third year of the NIP Phase 1 implementation, the THC consultant team will complete the
following bid and construction tasks which will be described in this narrative:
Phase 1A - Preparation of Final Bid Documents & Bid Process — KWBTS "Pilot Project"
(Building B, Floors 1 & 2) and Two (2) SF homes
Phase 1A - Construction Management of KWBTS "Pilot Project" and Two (2) SF Homes
(21 units)
Phase 1A - Preparation of Final Bid Documents & Bid Process - KWBTS Building B Floors
3 -6 (35 units)
FY 2018 -19 PSO 4 (Future Year)
In the fourth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following bid and construction tasks:
Phase 1A - Construction Management of KWBTS B Floors 3 -6 (35 units)
Phase 1 B - Preparation of Final Bid Documents & Bid Process - KWBTS Building C
0
0-
FY 2019 -20 PSO 5 (Future Year)
In the fifth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design, bid and construction tasks:
Phase 1 B - Construction Management — KWBTS Building C (76 units) LU
Phase 1 C - Preparation of Final Bid Documents & Bid Process — KWBTS Building A
FY 20 -21 PSO 6 (Future Year)
In the sixth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design and construction tasks:
Phase 1 C - Construction Management — KWBTS Building A (65 units)
Phase 2A - Property Survey — Phase 2 Properties
Phase 2A - Acoustical Test Plan and Eligibility Noise Testing for Phase 2 Properties
Phase 2A - Design Document Development - Phase 2 - Group 1
Phase 2A - Preparation of Final Bid Documents & Bid Process — Phase 2 - Group 1
NIP PSO Background Information
Uniaueness of Noise Insulation Proaram (NIP) Manaaement Reauirements
Given the specialization of the noise insulation program management process and budget
development, it is more difficult for an outside party to review annual noise insulation Professional
Services Authorization (PSO) budgets compared to a traditional airport airside / landside project.
In addition, there are a limited number of firms and individuals who possess the high level of NIP
program management experience that will be required for this Key West NIP PSO 3A. Given the
unique project demands, THC has formed a team of senior staff individuals with a high level of
NIP experience.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 4 of 23
Steve Vecchi, THC
Alan Hass, L &B
Richard Sun, Sun Group
Eric Seavey, L &B
Heather Faubert, THC
27 years NIP experience
27 years NIP experience
19 years NIP experience
18 years NIP experience
18 years NIP experience
In addition, many of the NIP processes are much different than the processes used in typical
airport planning, design and environmental projects. Unlike a typical airside /landside project, a
NIP involves making extensive modifications to private property, requiring unique architectural
design documents, a high level of property owner interaction, and numerous legal documents and
liability controls.
As shown above, the THC team consists of mostly senior staff with higher hourly rates. Over the
many years of NIP program management experience, THC has learned that it is better to have a
smaller team of highly experienced, senior staff than a large team of staff with limited NIP
experience. This team composition strategy has resulted in a much higher program success
throughout the U.S. with less errors, design issues, contractor failures, and sponsor liability
issues.
Property Owner Challenges
Most KWBTS property owners do not reside in Key West on a full -time basis, which will require
much more time for communicating and coordinating with property owners in order to prepare the
final bid documents. PSO 3A tasks will require the coordination of 65 individual condominium
owners in Building B. Therefore, the property owner tasks will be considerably more involved
than a typical residential NIP. These tasks will include all property owner communication (letters,
emails, phone calls, conference calls), property owner scheduling, individual meetings with
property owners to finalize proposed acoustical modifications, and processing of required legal
documents. Since many of the KWBTS condominium property owners only live in Key West for a
limited number of months, these tasks will require a much higher number of consultant hours to
accomplish.
Simultaneous Processes
During the PSO 3 budget year, there will be many independent tasks occurring simultaneously
between the PSO 3A and PSO 3B tasks:
There are six (6) primary PSO 3A tasks that will occur simultaneously within a 12 -month period
(October 1, 2017 to September 30, 2018) to include: Project Management, Update Bid Documents
— KWBTS Pilot, Bid Process — KWBTS Pilot, Asbestos Testing (176 units), Update Bid Documents
— KWBTS Building B Floors 3 -6 and Bid Process — KWBTS Building B Floors 3 -6.
There are seven (7) primary PSO 3B tasks that will occur simultaneously within an 8 -month period
(October 1, 2017 to May 31, 2018) to include: Project Management, Manage Contractor Asbestos
Testing Process & Review All Findings, Pre - Construction Tasks, Daily Construction Management,
Analysis of Asbestos Sample Test Results, Post - Construction Noise Testing and Construction
Close -out.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 5 of 23
Construction Management Staffing
The KWBTS "Pilot Project" construction will be performed for a total of 21 properties (19 KWBTS
Building B Floors 1,2 condominiums and 2 single family homes), where both Building B floors will
be constructed, individually, within a three (3) calendar month period. In addition, construction of
the 2 single family homes will occur simultaneously to the KWBTS Building B construction, to be
scheduled after the award of the KWBTS Pilot construction contract. Depending on the
contractor's final approved construction schedule, multiple condominium units will be opened by
the contractor simultaneously on Floors 1 and 2, which will result in a greater concentration of
construction activity that will need to be managed simultaneously.
Therefore, given this method and the complication associated with required asbestos remediation
that will be required to be sequenced with the other NIP scope of work, PSO 3B will require a
higher number of required construction management tasks compared to a typical NIP. To provide
proper oversight and to ensure that all work on a floor is being performed in conformance with
NIP design documents, one (1) full -time professional construction manager will be required.
Consultant Team Overview
The PSO 3A Scope of Services will require an array of tasks to be completed by THC and their
sub - consultants (the "Consultant "). The THC Director of Acoustical Services will act as the Project 0-
Manager of the THC Consultant Team and will provide all daily project management
responsibilities throughout the 12 -month period, and will report directly to the Key West
International Airport's Noise Program Coordinator. The THC Project Manager will be supported
by an Assistant Project Manager from the THC Atlanta headquarters office. The Consultant Team LU
is composed of the following disciplines. 4.
• THC, Inc. - The Project Manager, THC, Inc. (THC) will provide overall program
management services and support to the Airport Noise Program Coordinator as necessary.
THC will provide database services and project scheduling, along with interaction with all
participating property owners and tenants. The Director of Acoustical Services ($256.39)
will act as Project Manager and will have overall responsibility for all daily project tasks and
activities. THC will also utilize the services of an Assistant Project Manager ($110.34) for
both management and administrative support from the Atlanta headquarters office. The
Construction Manager will assist the Project Manager and Assistant Project Manager when
required. The THC Principal will have minimal involvement in this project, but will review
monthly status reports, sign and review all sub - consultant contracts, and consult with the
client and Project Managers as needed. Finally, THC will utilize the Director of
Administrative Services to process all sub - consultant payments and invoices, and prepare
all invoices from THC to the client.
• The Sun Group — The local Project Architect, The Sun Group, will provide all required
architectural services for this project. The Sun Group will be responsible for developing all
proposed acoustical modification documents for each property, reviewing draft acoustical
modification documents with each property owner, developing final construction drawings
and acoustical modification documents for each property, preparing the bid package,
leading the pre -bid conference, attending all contractor outreach sessions and workshops
where necessary, tabulating the bids for construction services, and making the final award
recommendation to THC. The Sun Group will utilize the services of the Principal Architect,
Senior Architect, and an Architectural Drafter.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 6 of 23
• Jones & Conde, LLC - The local Project Mechanical and Electrical Engineer, Jones &
Conde, LLC, will provide all required mechanical and electrical design support to the Sun
Group. Jones & Conde, LLC will be responsible for developing the mechanical /electrical
scope of work for each property, assisting The Sun Group by reviewing the draft acoustical
modification documents with each property owner, developing final mechanical /electrical
construction drawings and documents for each property, assisting The Sun Group in the
preparation of the bid package, and attending the pre -bid conference. Jones & Conde, LLC
will utilize the services of the Principal Engineer, Senior Engineer and Engineering Drafter.
• Landrum & Brown - The Acoustical Engineer, Landrum & Brown (L &B) will provide all
required pre- modification noise analysis, and will utilize an Associate Vice President, senior
Consultant and Senior Project Administrator.
• EE &G — The Environmental Consultant will provide all services associated the
development of the NIP Volume 3 — Asbestos Abatement Specification, asbestos sample
collection, laboratory analysis, analysis of test findings and development of final ACM
scope of work for each condominium. EE &G will utilize the services of the Principal, Senior
Technical Advisor, Senior Project Professional and Administrative Assistant.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 7 of 23
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2017 -18)
PSO 3A BUDGET NARRATIVE
BID PROCESS
KWBTS "PILOT PROJECT" BUILDING B, FLOORS 1 & 2
AND TWO (2) SINGLE FAMILY HOMES
KWBTS BUILDING B FLOORS 3 -6
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 8 of 23
PSO 3A - Scope of Work Tasks
The following sections will provide a detailed review of all required consultant tasks for the NIP
PSO 3A - Bid Process which include the following seven (7) key tasks:
Task 1 Project Management
Task 2 Update Bid Documents - KWBTS "Pilot Project" and Two (2) Single Family Homes
Task 3 Bid Process - KWBTS "Pilot Project" and Two (2) SF Homes
Task 4 Asbestos Testing of 176 KWBTS Condominiums
Task 5 Update Bid Documents - KWBTS Building B Floors 3 -6
Task 6 Bid Process - KWBTS Building B Floors 3 -6
TASK 1 PROJECT MANAGEMENT
October 1, 2017 - September 30, 2018
The Consultant will perform the following general project management tasks for PSO 3A during a
twelve (12) month period, in coordination with the Airport Noise Program Coordinator:
Set up Project
The Consultant will set up the project in the corporate financial system, as required by corporate
policy to manage the project.
Manage Sub - Consultants
The Consultant will be responsible for the daily management of all sub - consultants in their
completion of all project tasks. This process includes all phone / conference call / email
communication and review of their task implementation plan and all document deliverables. The
Consultant will also be responsible for managing their budget expenditures and reviewing their
monthly invoices.
Participate in Weekly Coordination / Progress Conference Calls
The Consultant will participate in weekly coordination / progress telephone conference calls with
KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise
Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA
ADO will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will
provide the Consultant with the call -in number and conference code, and will dial -in as the leader.
Attend KWIA Ad -Hoc Committee Meetings
The Consultant will attend KWIA Ad -Hoc Committee meetings, as directed by KWIA's Airport
Noise Program Coordinator, to present information on the status of the project. The FAA ADO will
be invited to attend these meetings. The Ad -Hoc Committee typically meets four times per year
(e.g., December 2017, March, June, and September 2018).
t
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 9 of 23
Attend KWBTS Board Meetings
The Consultant will attend KWBTS monthly Board Meetings to present information on the status
of the project. The KWBTS Board typically meets the second Monday of each month.
Communicate with Property Owners and Others
The Consultant will be responsible for all general communication requirements with the public,
NIP participating property owners, City of Key West, Monroe County, FAA, product manufacturers
and general contractors.
Manage Property Files
The Consultant will provide the management of all property files (76 for Building C) containing all
letters, emails, phone calls, legal documents, proposed acoustical modification documents and
schedules.
Prepare Project Invoicing
The Consultant will prepare monthly invoices to Monroe County, as required to manage the
project.
Distribute Property Owner Satisfaction Questionnaire
Upon completion of the NIP construction, the Consultant will distribute, collect, and record
Property Owner Satisfaction Questionnaire surveys to evaluate the performance of the Consultant
team and contractor.
Develop 2018 -19 Budget and Scope (PSO 4A, 4B)
The Consultant will develop the KWIA NIP 2018 -19 Consultant budget and scope of work
narrative for two (2) independent budgets: PSO 4A (Design Review & Finalization of Designs —
Building C, Preparation of Final Bid Documents and Bid Process — Building C) and PSO 4B
(Construction Management of Building B Floors 3 -6). The Consultant will coordinate and review
all sub - consultant budgets, as well as the coordination of FAA pre - application and grant
application processes.
Conduct Pre - Construction Noise Analysis
Although the pre- construction noise testing (i.e., data collection) was conducted on Building B as
part of PSO 2, the analysis, computer modeling and documentation of the data for Building B still
needs to be completed.
Close Out Proiect
The Consultant will provide information / documentation to KWIA's Airport Noise Program
Coordinator as needed to facilitate close -out of the AIP grant. The Consultant will conduct
administrative tasks, as required by corporate policy to close out the project.
Task 1 Reimbursable Expenses Notes:
Task 1 will occur over a twelve (12) month period. The Consultant will be required to include
office costs required to manage all above tasks and required communication for all KWBTS
property owners and the public, including costs for duplication, certified mailings and
letters. The Project Manager will need to budget costs for 6 trips for KWBTS Board
Meetings. The Assistant Project Manager will need to budget costs for 5 trips for KWBTS
t
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 10 of 23
Board Meetings. All trip costs need to include related airfare, auto rental, per diem, fuel
and parking costs for each Consultant staff.
TASK 2 UPDATE BID DOCUMENTS - KWBTS "PILOT PROJECT"
In preparation for the bid of the KWBTS "Pilot Project," the Consultant will be required to complete
several tasks:
Update Bidding Documents (Project Manual Volume 1 of 3)
The Consultant will review and update the Bidding Documents developed for the original KWBTS
Building B (55 units) project and incorporate changes based on the Phase 1A bid and construction
(to -date) experience (e.g., contractor minimum qualification requirements, Unit Prices, Special
Provisions). The Bidding Documents for the KWBTS "Pilot Project" will meet all FAA requirements
and the requirements of the local authorities, and will contain all information necessary for the
formal bid process, including Bidding Requirements and Contract Forms.
0
co
Update Technical Specifications (Project Manual Volume 2 of 3) 0-
The Consultant will review and update the Technical Specifications developed for the original
Building B (55 units) project and incorporate changes that reflect the modified KWBTS "Pilot
Project" (e.g., contractor minimum requirements, construction scheduling, construction staging
requirements, construction safety plan, construction manager staffing plan).
Update Asbestos & Lead Based Paint Inspection Reports and Asbestos Remediation
Specifications (Project Manual Volume 3 of 3)
The Consultant will review and update the Asbestos & Lead Based Paint Inspection Reports and
Asbestos Remediation Specifications_developed for Phase 1A, and incorporate changes based
on requires asbestos abatement testing & processes, laboratory testing, analysis of findings,
development of required ACM abatement plan for each condominium and required on -site
asbestos remediation procedures during construction.
Revise Construction Drawings (Volume 1 of 1)
Using the final Acoustical Modification Packages for the 19 KWBTS "Pilot Project" units and the
Two (2) Single Family Homes, the Consultant will prepare the Construction Drawings for the
KWBTS "Pilot Project" and develop a revised engineer's estimate of anticipate construction costs.
Task 2 Reimbursable Expenses Notes:
In Task 2, the Consultant will be required to include all costs related to bid document
production, duplication, and shipping.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 11 of 23
TASK 3 BID PROCESS - KWBTS "PILOT PROJECT"
The Consultant will complete the following bid process tasks for the KWBTS "Pilot Project ":
Prepare Bid Advertisement
After conducting outreach for Contractors who may be interested in bidding the project, the
Consultant will develop a bid advertisement notice for the KWBTS "Pilot Project" (21 units) and
provide it to Monroe County Purchasing Department for advertising.
Contractor Request for Information
During the bid process, Monroe County will be responsible for all communication from contractors
who are interested in bidding the project. The Consultant will assist Monroe County as requested.
The Consultant will provide answers to bidder's questions pertaining to the project relating to the
design documents, schedule, specification and /or contractor requirements.
Conduct Pre -Bid Meeting
Consistent with the formal bid advertisement, the Consultant will schedule and conduct a
mandatory pre -bid meeting in Key West for contractors who are interested in bidding the project.
At the pre -bid meeting, the Consultant will review all aspects of the project including contractor
minimum experience requirements, design documents, safety plan, unit prices, contractor
deficiency point system, construction scheduling, and contractor expectations.
Attend Bid Opening
The Consultant will coordinate with the Key West International Airport and Monroe County to be
available at the bid opening, as described in the bid advertisement.
Review Bids and Prepare Award Recommendation
Upon the opening of the bids, the Consultant will conduct a detailed review of all contractor bids
received. After this review, the Consultant will provide an official letter of contract award
recommendation to Key West International Airport and Monroe County, to the lowest, most
responsive and most responsible bidder.
Coordinate Contract Award
The Consultant will coordinate with the recommended General Contractor (GC) to make sure the
GC submits their completed contract documents to Monroe County Department of Airports in a
timely manner, such that the Board of County Commissioners (BOCC) can schedule the award
of contract on the same monthly agenda as acceptance of the FAA grant.
Task 3 Reimbursable Expenses Notes:
In Task 3, the Consultant (Project Manager, Assistant Project Manager, and Architect will
need to budget costs for 1 trip to conduct KWBTS "Pilot Project" Pre -Bid Meeting. All trip
costs need to include related airfare, auto rental, per diem, fuel and parking costs for each
Consultant staff. In addition, the Consultant will need to include all costs related to the bid
process including specification production, duplication, shipping, letters and postage.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 12 of 23
TASK 4 ASBESTOS TESTING OF 176 KWBTS CONDOMINIUMS
In this task, the Consultant will be required to complete asbestos testing in 176 KWBTS
condominiums (Building B — 35 units, Building C — 76 units, Building A — 65 units) which will
require several individual tasks:
Scheduling of Asbestos Surveys
The Consultant will schedule appointments for each of the 176 KWBTS condominiums, to allow
for the collection of require number of asbestos samples.
Collection of Asbestos Samples
During the scheduled Asbestos Survey, the Consultant will collect between 6 to 11 asbestos
samples in each of the 176 KWBTS condominiums.
Laboratory Testing
After the collection of samples for each of the 176 KWBTS condominiums, the Consultant will ship
them to an accredited scientific laboratory for analysis and presence of asbestos containing
materials (ACM).
co
0-
Analysis of Laboratory Findings
The Consultant will review and analyze sample test findings for each of the 176 KWBTS
condominiums. This analysis will provide a summary of ACM presence in all 176 condominiums.
Development of ACM Scope of Work
Based on the analysis of laboratory findings, when sample results show the presence of ACM,
the Consultant will develop a custom ACM Scope of Work for each condominium that can be CL
included in the future bid documents.
Task 4 Reimbursable Expenses Notes.
In Task 4, the Consultant (Project Manager) will need to budget costs for six 1 -week trips
and the Environmental Consultant will need to budget costs for three 1 -week trips to E
conduct Asbestos Testing in all 176 KWBTS condominiums. All trip costs need to include
related airfare, auto rental, per diem, fuel and parking costs for each Consultant staff. In
addition, the Consultant will need to include all costs related laboratory fees, shipping and
duplication.
TASK 5 UPDATE BID DOCUMENTS - KWBTS BUILDING B FLOORS 3 -6
In preparation for the bid of KWBTS Building B Floors 3 -6 (35 units), the Consultant will be
required to complete several tasks to include:
Update Bidding Documents (Project Manual Volume 1 of 3)
The Consultant will review and update the Bidding Documents developed for the KWBTS "Pilot
Project ", and incorporate changes based on the KWBTS "Pilot Project" experience (e.g.,
contractor minimum qualification requirements, Unit Prices, Special Provisions). The Bidding
Documents for KWBTS Building B Floors 3 -6 will meet all FAA requirements and the requirements
of the local authorities, and will contain all information necessary for the formal bid process,
including Bidding Requirements and Contract Forms.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 13 of 23
Update Technical Specifications (Project Manual Volume 2 of 3)
The Consultant will review and update the Technical Specifications developed for the KWBTS
"Pilot Project ", and incorporate changes based on the KWBTS "Pilot Project" bid and construction
(to -date) experience (e.g., construction phasing methodologies, construction schedules,
construction staging requirements, construction lift requirements, construction methodologies,
construction safety plan, construction manager staffing plan).
Update Asbestos & Lead Based Paint Inspection Reports and Asbestos Remediation
Specifications (Project Manual Volume 3 of 3)
The Consultant will review and update the Asbestos & Lead Based Paint Inspection Reports and
Asbestos Remediation Specifications developed for the KWBTS "Pilot Project ", and incorporate
changes based on the KWBTS "Pilot Project" bid and construction (to -date) experience (e.g.,
asbestos testing process, asbestos analysis process, required asbestos remediation procedures
and asbestos abatement executive management).
Revise Construction Drawings (Volume 1 of 1)
Using the final Acoustical Modification Packages developed for KWBTS Building B Floors 3 -6 (35
co
units), the Consultant will prepare the Construction Drawings for KWBTS Building B Floors 3 -6 0-
and develop a revised engineer's estimate of anticipate construction costs.
Task 5 Reimbursable Expenses Notes.
In Task 5, the Consultant will be required to include all costs related to bid document
production, duplication, and shipping.
TASK 6 BID PROCESS - KWBTS BUILDING B FLOORS 3 -6
The bid process for KWBTS Building B Floor 3 -6 (35 units) will require that the Consultant
complete several tasks to include:
Prepare Bid Advertisement
After conducting outreach for Contractors who may be interested in bidding the project, the
Consultant will develop a bid advertisement notice for the Construction of KWBTS Building B
Floors 3 -6 and provide it to Monroe County Purchasing Department for advertising.
Contractor Request for Information
During the bid process, Monroe County will be responsible for all communication from contractors
who are interested in bidding the project. The Consultant will assist Monroe County as requested.
The Consultant will provide answers to bidder's questions pertaining to the project relating to the
design documents, schedule, specification and /or contractor requirements.
Conduct Pre -Bid Meeting
Consistent with the formal bid advertisement, the Consultant will schedule and conduct a
mandatory pre -bid meeting in Key West for contractors who are interested in bidding the project.
At the pre -bid meeting, the Consultant will review all aspects of the project including contractor
minimum experience requirements, design documents, safety plan, unit prices, contractor
deficiency point system, construction scheduling, and contractor expectations.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 14 of 23
Attend Bid Opening
The Consultant will coordinate with the Key West International Airport and Monroe County to be
available at the bid opening, as described in the bid advertisement.
Review Bids and Prepare Award Recommendation
Upon the opening of the bids, the Consultant will conduct a detailed review of all contractor bids
received. After this review, the Consultant will provide an official letter of contract award
recommendation to Key West International Airport and Monroe County, to the lowest, most
responsive and most responsible bidder.
Coordinate Contract Award
The Consultant will coordinate with the recommended General Contractor (GC) to make sure the
GC submits their completed contract documents to Monroe County Department of Airports in a
timely manner, such that the Board of County Commissioners (BOCC) can schedule the award
of contract on the same monthly agenda as acceptance of the FAA grant.
Task 6 Reimbursable Expenses Notes' Task 6, the Consultant (Project Manager, Assistant Project Manager, and Architect will
need to budget costs for 1 trip to conduct KWBTS Building B Floors 3 -6 Pre -Bid Meeting.
All trip costs need to include related airfare, auto rental, per diem, fuel and parking costs
for each Consultant staff. In addition, the Consultant will need to include all costs related
to the bid process including specification production, duplication, shipping, letters and
postage.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 15 of 23
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2017 -18)
PSO 3B BUDGET NARRATIVE
CONSTRUCTION MANAGEMENT & ADMINISTRATION
KWBTS "PILOT PROJECT" BUILDING B, FLOORS 1 & 2
AND TWO (2) SINGLE FAMILY HOMES
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 16 of 23
PSO 3113 - Scope of Work Tasks
The following sections will provide a detailed review of all required consultant tasks for the NIP
PSO 3B - Bid Process which include the following seven (7) key tasks:
Task 1 Program Management
Task 2 Management of Contractor Asbestos Abatement Testing Process
Task 3 Pre - Construction Tasks
Task 4 Daily Construction Management
Task 5 Analysis of Asbestos Sample Test Results
Task 6 Post - Construction Noise Testing and Analysis
Task 7 Construction Closeout
TASK 1 PROGRAM MANAGEMENT
October 2017 - May 2018
Given the commercial nature of the KWBTS construction, the Consultant will be required to
conduct several Property Owner and Contractor tasks during an eight (8) month period to properly
prepare for the NIP KWBTS "Pilot Project" Construction process to include:
Conduct NIP Construction Orientation Sessions
The Consultant will schedule and conduct NIP Construction Orientation Sessions for all 21
participating property owners (19 Building B, 2 single family) to ensure they clearly understand all
NIP Construction processes to include construction requirements, procedures, site layout, safety
requirements, and anticipated schedules.
Review Contractor Criminal Background Reports
After submission by the awarded contractor, the Consultant will review and approve all Criminal
background reports for all Contractor staff to include employees, 1099 workers, subcontractors
and suppliers.
Review Contractor 12 -Panel Drug Testing Reports
After submission by the awarded contractor, the Consultant will review and approve all 12 -Panel
Drug Testing reports for all Contractor staff to include employees, 1099 workers, subcontractors
and suppliers.
Develop and Issue ID Badging for all Contractor Staff
After successful review and approval of Criminal Background and 12 -Panel Drug Test Reports,
the Consultant will create and issue NIP Construction site ID badges for all Contractor staff to
include employees, 1099 workers, subcontractors and suppliers.
t
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 17 of 23
Property Owner Communication
The Consultant will provide all required written and verbal communication to all 21 property
owners as required to prepare for construction, relating to construction processes, property owner
requirements, and scheduling.
Task 1 Reimbursable Expenses Notes.
Task 1 will occur over an 8 -month period. The Consultant will be required to include all
costs related to Property Owner and Contractor tasks including document production,
duplication, shipping, letters, postage and ID Badge production. The Consultant (Project
Assistant Project Manager) need to budget costs for two (2) trips for on -site badging and
property owner pre- construction meetings. All trip costs need to include related airfare,
auto rental, per diem, fuel and parking costs for each Consultant staff.
TASK 2 MANAGEMENT OF CONTRACTOR'S ASBESTOS TESTING
PROCESS
0-
ca
When the Contractor performs the asbestos testing of the 19 KWBTS Building B condominiums,
the Consultant (Project Manager, Assistant Project Manager, Environmental Consultant) will be
required to complete several management tasks to include:
Scheduling of Asbestos Surveys
The Consultant will schedule appointments for each of the 19 Building B condominiums, to allow
for the collection of required number of asbestos samples.
Collection of Asbestos Samples
During the scheduled Asbestos Survey, the Consultant will observe and direct the Contractor's
collection of the required asbestos samples (ranging from 6 — 11 samples) in each of the 19
Building B condominiums.
Analysis of Laboratory Findings
The Consultant will perform an independent review of the Contractor's Laboratory test findings of
the samples collected at the 19 Building B condominiums. This analysis will provide a summary
of ACM presence in the collected samples.
Development of ACM Scope of Work
Based on the analysis of laboratory findings, the Consultant will develop a custom ACM Scope of
Work for each condominium for the Contractor that will define their final Asbestos Abatement
scope of work in each of the 19 Building B condominiums and will allow for the development of
the Contractor's final NIP KWBTS "Pilot Project" construction schedule.
Task 2 Reimbursable Expenses Notes:
In Task 2, the Consultant (Project Manager) will need to budget costs for 1 trip to conduct
Asbestos Testing in all 19 Building B condominiums. All trip costs need to include related
airfare, auto rental, per diem, fuel and parking costs for Consultant staff.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 18 of 23
TASK 3 PRE - CONSTRUCTION TASKS
In preparation for the Construction of 21 properties ( KWBTS Building B - 19 units and 2 Single
Family Homes), the Consultant will be required to complete several pre- construction tasks to
include:
Conduct Final Measurement Walk- Through Inspections
The Consultant will conduct Final Measurement Walk- Through Inspections with the Contractor
and Product Manufacturers in all 19 participating condominiums. This 60- minute visit at each
condominium will include final measurements of all windows and doors, review of ERV & ductless
AC installation process, review of asbestos abatement containment and staging plan, verification
of property owner "pre- work" requirements and verification of finishes, colors and styles. In
addition to the KWBTS Building B Final Measurement Visit, the Consultant will perform a Final
Measurement Walk- Through Inspection at the 2 single family homes for window & door
measurement confirmation.
Conduct Pre - Construction Conference
The Consultant will schedule and conduct a Pre - Construction Conference with the Contractor,
subcontractors, and suppliers to review the NIP KWBTS "Pilot Project" construction of 21
properties, discussing contractor requirements, sequencing plans, construction schedule,
asbestos abatement plan, safety requirements and construction staging plans. In addition, the
Pre - Construction Conference will include project goals, property owner communication plan,
review of acoustic scope of work, submittal requirements, scheduling and phasing of trades,
workmanship requirements, progress payments, asbestos remediation unit prices, and final
closeout documentation requirements
Perform Review and Approval of Contractor Final Construction Schedule
The Consultant will review and approve the Contractor's final proposed construction schedule for
NIP KWBTS "Pilot Project."
Conduct Product Inspections
The Consultant will conduct inspections of all windows and door products to ensure compliance
with specification requirements.
Conduct Lift Inspections
The Consultant will conduct inspections of all proposed lift sites to ensure compliance with
specification requirements.
Review Contractor Deficiency Point System
The Consultant will develop a Contractor Deficiency Notice that will define the construction site
deficiency areas that could be utilized by the Construction Manager if contractor performance
failures occur during the construction period. Areas of contractor deficiency will include failure
relating to: project specifications, window / door installations, contract completion time
requirements, worker safety and project safety plan, property owner communication, and /or
subcontractor payments. Each specified deficiency area will be assigned points which, when
tallied, could lead to disqualification to participate in future NIP construction projects.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 19 of 23
City of Key West Permitting Process
The Consultant will provide to the Contractor, two sets of signed and sealed final design drawings
of each of the 19 KWBTS Building B condominium units and 2 single family homes to assist in
obtaining a building permit from the City of Key West Building Department. The Consultant will
respond in writing to any comments issued by the City of Key West Building Department during
its plan review.
Task 3 Reimbursable Expense Notes.
In Task 3, the Consultant will be required to include all costs related to the Building B and
single- family Pre - Construction tasks including document production, duplication, shipping,
letters and postage. The Consultant (Project Manager, Architect, and Construction
Manager) will need to budget costs for a one (1) 1 -week trip to perform the NIP Final
Measurement and Walk Through Inspections. The Consultant (Project Manager, Architect,
and Construction Manager) will need to budget costs for a trip to conduct the Pre -
Construction Conferences and related activities. All trip costs need to include related
airfare, auto rental, per diem, fuel and parking costs for each Consultant staff.
TASK 4 DAILY CONSTRUCTION MANAGEMENT TASKS
The Consultant (Construction Manager, Project Manager, Principal Architect, Principal Engineer,
Environmental Engineer, Assistant Project Manager) will perform all daily construction
management tasks during a three (3) month construction period for the 19 Building B
condominiums and two (2) Single - Family Homes. These tasks will include the following:
Perform Daily Site Visits
The Consultant will provide daily construction observation services and conduct field inspections
to help ensure quality control. The Consultant will utilize the Project Architect to assist in the
administration and completion of all necessary change orders, review and approval of shop
drawings, and review and approval of materials and products. Daily site visit tasks include review
and processing of all submittals and shop drawings, review materials before they are installed to
ensure that they comply with the approved submittals, review work covered by shop drawings to
ensure that it complies with the Contract Documents, coordinate with the Contractor to insure that
all appropriate building permits have been secured, observe the work in progress to verify that it
meets the requirements and intent of the Contract Documents, issuance of Deficiency Points,
review all work to ensure all safety practices are in place and ensure that the Contractor is
adhering to the written safety plan.
Conduct Weekly Progress Meetings with Contractor
The Consultant will attend, conduct and document weekly construction progress meetings with
the Contractor and Subcontractors. These meetings will help to notify the General Contractor of
any part of the work in progress that does not conform to approved submittals, shop drawings, or
Contract Documents, review and evaluate any Contractor's suggestions for modifications to the
Contract Documents, review Contractor's Request for Information (RFI), Asbestos Remediation
change orders, change order requests and update issued Deficiency Points.
t
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 20 of 23
Provide Proper Property Owner Communication
The Consultant will provide all required daily communication as required with the 21 participating
property owners with respect to schedules, work progress, and the scheduling of substantial and
final inspections.
Provide Safety Escort Services for Non - Participating Property Owners
The Consultant will provide all required safety escort services on the active construction floor for
non - participating KWBTS Building B property owners. This will include all required communication
and sequencing of their movements on the construction floor walkway when they enter and /or
leave their condominium.
Monitor Adherence to Construction Safety & Phasing Plan
The Consultant will review and monitor the Contractor's assigned safety procedures (as
determined by the Contractor's assigned Construction Safety Manager) on a daily basis to ensure
conformance with the approved Construction Safety & Phasing Plan.
Asbestos Remediation Unit Price Approval
Based on the Contractor's request, the Consultant will review, approve /disapprove and process
co
the issuance of additional funds related to Unit Prices via Change Orders. This task also includes 0-
coordination with the FAA, airport, as well as weekly conference calls with the Consultant Team
and related documentation.
Maintain Construction Files LU
The Consultant will establish and maintain files and records of all pertinent documents including
submittals, shop drawings, addenda, meeting minutes and reports.
Contractor Payment Review and Processing
The Consultant will perform general project - related coordination with the preparation of monthly
invoices and progress reports and schedule updates. The Consultant will review applications for
payments from the General Contractor to ensure that they agree with the work done and materials
received.
Conduct Substantial Completion Inspections
The Consultant will conduct Substantial Completion Inspections at all 19 condominiums and 2
single family homes and will prepare punch lists at the appropriate time for each property. The
Consultant will distribute the punch lists to the General Contractor for execution, verify that punch
list items are complete, and then verify the General Contractor's final invoice for payment.
Conduct Completion Inspections
The Consultant will conduct Final Inspections upon completion of all outstanding punch list items
for a condominium or single - family home. The Consultant will also verify that all items identified
on the punch list have been addressed, that all work has been performed in accordance with the
Contract Documents and Specifications, and that the work meets project standards for
workmanship and quality.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 21 of 23
Task 4 Reimbursable Expenses Notes.
Task 4 will occur over a three (3) month period. The Consultant will be required to include
all costs related to the Building B and 2 single- family Construction tasks including
document production, duplication, shipping, letters and postage. The Consultant will need
to budget costs associated for 1 construction manager to be on -site for a total of 3 months,
including condo rental & all related fees pertaining to monthly utility /technology costs, per
diem, car rental and fuel and internet service. To provide proper construction oversight, the
Project Manager has budgeted six (6) trips during the 3 -month period, rotating every other
week with the Architect and Engineer. All trip costs need to include related airfare, auto
rental, per diem, fuel and parking costs for each Consultant staff.
TASK 5 ANALYSIS OF ASBESTOS SAMPLE TEST RESULTS
The Consultant's Environmental sub - consultant (EE &G) will provide executive oversight to the
Program Manager during the analysis of the Contractor's asbestos sample test results for the 19
Building B condominiums. Based on the laboratory test findings, the Consultant's Environmental
sub - consultant will also assist the Program Manager in the development of the final asbestos
abatement required scope of work for each of the 19 Building B condominiums. 0-
ca
NOTE.
The Consultant's "original" NIP Pilot Project 3B Budget assumed that the second assigned on-
site construction manager would perform daily observation and oversight of all asbestos
abatement tasks. However, given that the FAA ADO directed the Consultant to delete one of their
on -site Construction Managers, the Consultant will now require the services of EE &G to provide
daily executive oversite of all required contractor asbestos remediation tasks.
When Task 5 has been completed, the Consultant's Environmental sub - consultant (EE &G) will
develop and submit a budget to the Consultant which will provide the required on -site observation
services during the Pilot Project construction period, to effectively monitor and ensure that the
Contractor performs all asbestos abatement consistent with the Pilot Project Specifications —
Volume 3. These on -site tasks will include observation and oversight of numerous asbestos
abatement activities to include construction and inspection of containments, air sampling,
containment clearances, asbestos remediation, waste bagging and labeling, decontamination and
disposal of ACM. This EE &G budget will be submitted to the FAA ADO for approval and
development of a Change Order to the Consultants budget prior to the initiation of construction. It
should be noted that the Pilot Project construction will not be initiated until the Consultant receives
an approved Change order from the FAA ADO.
Task 5 Reimbursable Expenses Notes.
There are no reimbursable expenses associated with this task.
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 22 of 23
TASK 6 POST - MODIFICATION NOISE TESTING AND ANALYSIS
Post - Modification Noise Testing of Building B Condominium Units
Upon completion of the NIP KWBTS "Pilot Project" Construction, the Consultant will conduct post -
modification noise tests of the preselected Building B condominium units (units where pre -
modification noise testing was accomplished) and 2 single family homes. The post- modification
noise measurements will be used to verify the noise level reduction achieved by the acoustical
modifications. Pre - modification data will be compared with post- modification measurements to
document the achieved increase in noise reduction, and as a check on quality control. This data
will assist the Consultant in assuring that the acoustic modification treatments provide a minimum
5- decibel reduction. The noise level reduction (NLR) measurements essentially consist of placing
a loudspeaker outside each condominium unit that will be measured. The electrical signal of a
pink noise source is fed through the amplification /loudspeaker system and is filtered to simulate
aircraft noise. The technician will measure the average interior sound level within the room and
the sound level directly outside each exterior element (i.e., doors, windows, and walls). An overall
NLR will be mathematically computed based on the measured test data and the acoustical
conditions of each room. The Consultant will also be responsible for scheduling all post-
modification noise testing appointments.
Task 6 Reimbursable Expense Notes.
Task 6 will occur at the end of the KWBTS "Pilot Project' construction. The Consultant will
be required to include costs that include on -site noise testing, analysis of data and
development of the Final Report of Findings.
TASK 7 CONSTRUCTION CLOSE -OUT TASKS
The Consultant will provide KWBTS "Pilot Project" construction close -out tasks to include:
Final Assessment of "Pilot Project" Construction Process
The THC Construction Manager will prepare a full technical assessment of performance and
achievements, including the adequacy of technical specifications, required specification revisions,
construction process evaluation of asbestos remediation process and sequencing and
methodology, evaluation of the predicted versus the actual costs for modifications, contract
schedule compliance and full cost accounting including bid cost and Unit Price request evaluation.
Task 7 Reimbursable Expense Notes:
In Task 7, expenses will include document production, duplication, shipping, letters and
postage. The Consultant (Construction Manager) will need to budget costs for a 2 -night
trip to conduct on -site construction closeout tasks. All trip costs need to include related
airfare, auto rental, per diem, fuel and parking costs for each Consultant staff.
t
KW NIP PSO 3 BUDGET NARRATIVE — PSO 3A and PSO 3B Page 23 of 23
Key West International Airport Noise Insulation Program (NIP)
PSO 3 TOTAL BUDGET
PSO 3A - BID PROCESS and PSO 3B - CONSTRUCTION MANAGEMENT ADMINISTRATION
TOTAL TEAM BUDGET
PSO 3A PSO 3A
PSO 3A Fees Expenses TOTALS
THC, Inc.
$314,462.95
$51,686.00
$366,148.95
The Sun Group, Inc.
$43,560.00
$4,370.00
$47,930.00
Jones &Conde, LLC
$8,195.00
$0.00
$8,195.00
EE &G
$52,261.00
$9,690.00
$61,951.00
Landrum & Brown
$0.00
$0.00
$0.00
Total PSO 3A Budget
$418,478.95
$65,746.00
$484,224.95
PSO 3B PSO 3B
PSO 3B Fees Expenses TOTALS
THC, Inc.
$286,921.40
$68,358.50
$355,279.90
The Sun Group, Inc.
$88,990.00
$11,115.00
$100,105.00
Jones & Conde, LLC
$54,285.00
$9,370.00
$63,655.00
EE &G
$1,892.00
$0.00
$1,892.00
Landrum & Brown
$16,489.00
$4,510.00
$20,999.00
Total PSO 3B Budget
$448,577.40
$93,353.50
$541,930.90
Packet.Pg. 76fi '.
Total Fees
Total
Expenses
PSO 3
TOTALS
THC, Inc.
$601,384.35
$120,044.50
$721,428.85
The Sun Group, Inc.
$132,550.00
$15,485.00
$148,035.00
Jones & Conde, LLC
$62,480.00
$9,370.00
$71,850.00
EE &G
$54,153.00
$9,690.00
$63,843.00
Landrum & Brown
$16,489.00
$4,510.00
$20,999.00
Total 2017 -18 Budget
$867,056.35
$159,099.50
$1,026,155.85
Packet.Pg. 76fi '.
I
■■■■■■■■■■■■
■■■■■■■■■■■■
■■■■■■■■■■■■
I
SUMMARY OF PSO 3B BUDGET
CONSTRUCTION MANAGEMENT &ADMINISTRATION KWBTS "PILOT PROJECT' BUILDING B, FLOORS 1 &2 AND TWO (2) SINGLE FAMILY HOMES
I
TASK 1 - PROGRAM MANAGEMENT
Contluct NIP Construction Orientations Sessions, Review Contractor Cnrninal Baclfgrountl Reports, Review Contractor
12 Panel D-ug Testing Reports, Contractor S) B,dgirtq forall Employees, Subcontractors and 1099 Workers,
Property Owner communication for the entire Pro — st—bon and 3- .month Construction Period
SUB TOTAL FORTASK I
$ 54
§
$
$
$
$.5400240
$ 12,45300
$ -
$
$
$.
$ 12
TASK 2 - MANAGEMENT OF CONTRACTOR ASBESTOS TESTING PROCESS (19 Uni[s)
Schetlule Asbstsos Testing Appointments, Observe and Direct the On Site Asbstsos Semple Collection Process,
Review ell Laboratory Test Firstlings, Review and Approve Contractor's Required Asbestos Abatement Scope of Work
each of the 19 condominiums.
SUBTOTAL FORTASK2 :
$ :34
§
$ :.
$
$
$ 34,82330
$ 2,44400
$
$
$000
$. :
$ 2;44400.
TASK 3- PRE CONSTRUCTION TASKS (KWBTS BUiltling B - Fl oors 1, 2 &2 SF HOmes)
Perform PreSonst—bon Site Inspection, PreSonsduction Conference, Pre - Construction Welk - Through Inspections,
Product Inspections, Lit Inspection, Construction Schedule Approval, Review of Deficiency Point System,
Review of Asbestos Abatement Plan for each of the 19 Condo —,,— and City of Key West Permitting
SUB TOTAL FORTASK 3
$ -06
$ 9' ; 20000
$ 1260.00
$
$
$. 63,35260
$ .8,83350
$ 2,623:00
$ 2,11750..
$
$.
$ 14
TASK 4- DAILY CONSTRUCTION MANAGEMENT (KWBTS BUiltling B Floors 1,2 &2 SF HOmes) 3mon[Hs
Perform Daily S[e Visits , Conduct Weekly Progress Meetings wiN Contractor, Provide Property Owner Communication,
Provide Escort Services for Non - Participating Property Owners, Uri[ Price Approvals, Maintain Construction Files,
Contractor Payment Review and Processing, Conduct Sir bstartial Completion Inspection, Conduct Final Completion Inspection,
SUB TOTAL FOR TASK 4 :
$123;]0054
$ 79,75
$ 4702S00
j $ -
:$
j $.2 ,,47SS4
$ 4R-01)
$ 8,-092:00
$ 6,65250.
$ -
$.:. -
$ :57;23050:
TASK 5 - ANALYSIS OF ASBESTOS SAMPLE TEST RESULTS (19 un 1
The Consultants Professional Environmental Sub- consrltbT,oll assistthe Program Manager in the review of asbestos sample test
su Its and development of a final required asbestos abatement scope of work for each of the 19 KWBTS condominiums
SUBTOTAL FORTASKS
$
$
$ 1892W.:
$
189200
TASK 6 - POST - CONSTRUCTION NOISE TESTING AND ANALYSIS
or n -s[e Pos[ Construction Noise Testing (10% of Building B Pilot condominiums on Floors 1 & 2 and 2 single family homes),
Data Analysis and development of Post - Construction Final Report of Test Findings
SUB TOTAL FORTASK 6
$ 6;15336
$
$
$
:. :$ 16,48990
$. 22,642,36
$
R
$
$
$. 451000
$ 4;51000
TASK ] - CONSTRUCTION CLOSEOUT TASKS (KWBTS Building B & 2 SF Homes
PS03201718 Closeout Tasks and Final Assessment of Construction Process
SUBTOTAL FORTASK]
$ 21
$
$
$
$
$..21,38920
$ 2,81400
$
LABOR TOTAL
$286;92140
$ :88,996,99
$542 &S 99
$ 18920tr.
: $ 18:469 -00
$448.91749.
EXPEN E.T TAL
$.66;35050
$ 11;115W
$ 93]0.00
$ -
$ 4,51000
$..93735350
$ 68;35050 $ 11,115:00 $ 9,37000 $ - $.. 451000 $ 93;35350.
TOTAL BUDGET FOR PSO 3B
$655,27990
$19910b 00
6 6385540
$ 18920tr
$26.999-00
$541,930.96.
I
Key West Noise Insulation Program
PSO 3A - BID PROCESS
KWBTS Pilot
THC, Inc.
TOTALS 805 $221,777.35 840 $92,085.00 0 $0.00 0 $0.00 $314,462.95
AI are($900.00 per round trip)
oR ($245 66 per, "'
bl ($7500 per day)
-1, P, D— ($70 00 per day)
—1 ($1006 P,t1p)
($204 00 per mundt,p Lfl—a ,ft)
Mailing 3upp1les /Sh,ppingT,,t e
Duality
$25639
H $11004
B Bey $13479
J 11 $25606
17 $4,16566
30 $26,51120
566 $5517000
30 00
$75,68,.20
Dalys Pmpeyowrzrcommumasvlon(PUam, —TS Prgeerty owners, tdnl —, p ,y0 —,),
$200000
$500000
- $32,54100
H. - $19,14500
Prryece Seto, Mersge sod -ans —d, Pere ,d- m — kycoomms — Pmgress canrerenae ceug nrcendl;wln A—,
eeapgs, Atterd I;w3ls Boem Meeapgs, Commumasve — P,dddty-nd, end Others,
Me P,ddd tyFlley
Prepare Prdeatm O".g, Developmentor20,, 9Budget end Saop=(PSO 4) Condant -st—lrn No- An,-
we—TSP1fotP t- 19COndam 1—
SUB TOTAL FOR TABK 1
80 $20,511.20
500 $55,170.00
$75,681.20
ROD RAM Q(W13T3 eunamge -Foors l,2 a ne2sFHOmw- 21 .-S)
B A, B &CPmperty_ b Revzw the Revised NlP K1NBi5
30 $20 511 20
60 $6,62040
$27,13160
uldhg 'S
n(v D.,.e s (P
Implemen(etlon Plen Upiete Bltldp9 l DmumerAS (PmJm[Manuel VOlumetc33), Ra el Sp=aii-lans (PmJea[Manuel
2 of) endUpds(e COneYNOtAn Drewplgs(vo -e 10x1). Develge Fnel P.t Asdestos eememetmn ee ,,l men(s end FnI
Volume 3 AsdeaYar Ade(emen(Speamae(Ans
SUB TOTAL FORTASK2
80 $20,511.20
60 $6,620.40
$27,131.60
RAM (K 44HiS BUatling B -Foors l,2aM 25F HOIIIPS -21 un16)
120 $30,76630
60 $6,62040
$37,3a120
tme(lan Preren(svlons rorKw3is B ullallg B- Floors 1, 2 end 2 td1le F-11 Plp yOwners, Prepare BV
n Re
-ndto Bldd, eegaest torn svlon(RF), Con- --M-9, Attend Bm Open,,,
vew Bids end Prepare Con — Awem el— endetlon to BOLO, Coommete Contrast Awem Prmess
SUB TOTAL FOR TASK 3
120 $30,700.80
60 $6,620.40
$37,387.20
MS IRDILDINGR -35 UNITS, BUILDING C- 76 UNITS, BUILDING A -65 UNITS)
O(�70�Weis CD IeNI S ,t, dQ}ghg
335 $93,710.15
100 $11,03400
$,09,744.15
t em ICen(nlsGlon oYSempler, orvsrte repep c3
amp lmettana; leGOremryerlsysls Dell samples, revlev erlsysls c31e[orsvorydsve, develgemerd ore d—dos I—,, el
saop= orw0M is esah —d—In— based an sample ledo., results
SUB TOTAL FOR TASK 4
3.1 $98,710.15
100 $11,034.00
$109,744.15
Ts pcwl3TSElunarrp/ S- Fm — ASS -35—ry
DOC (Pr M OJ a
30 $20 511 20
60 $6,62040
$27,13160
Upds(e B�dm DoBIUDn Meriuel Voume'/ 3), ee-e Teahn- Speallasv—(PmJeat Manuel Volume 2 or 3),
Upds(e AsCeaYOS &Lead Peln(Insp=a(lan Reports erd Up— ConsYN - Drew S, Develop 1 - Asdesos t3q DNbM
Cusrom A�tement Sagee e rolhe 35
771 l—ents untts.
SUB TOTAL FOR TASK 5
80 $20,511.20
60 $6,620.40
$27,131.60
s pcwt3TSeumm7e- Fmors3p,s,0 -35-5)
120 $30,76x.30
60 $6,62040
$37,33720
Co — NfP me(lan PrerenmYlons rorKw3is B walls B -Floors 3, 4, 11 Pmpey O-1 Prepare Bld— easement,
ee - ndto BlWlpg Conhaarors Reguert n % 0 1nr7 C 11On (RF), COncvat -A Heaths, B1d —,,, eevleu Bmsend
Prepare Cordrea( Awem Rwommendetlon m B , 1n Cone'( Awem Prmess
SUB TOTAL FOR TASK 6
1 120 $30,700.80
60 $6,620.40
$37,387.20
TOTALS 805 $221,777.35 840 $92,085.00 0 $0.00 0 $0.00 $314,462.95
AI are($900.00 per round trip)
oR ($245 66 per, "'
bl ($7500 per day)
-1, P, D— ($70 00 per day)
—1 ($1006 P,t1p)
($204 00 per mundt,p Lfl—a ,ft)
Mailing 3upp1les /Sh,ppingT,,t e
Duality
Duality T11
14 $1266606
636066
$955566
17 $4,16566
750 06
$350000
24 $163000
30 00
14 $235600
$200000
$500000
- $32,54100
H. - $19,14500
THC LMoR $314,482.95 TO—
THC REIMBURSABLE EXPENSES= $51,0'.0.00
THC TOTAL = $366,148.95
1 .a_
Packet.Pg. 76@ I.
Key West Noise Insulation Program (NIP)
C.B.a
PSO 3B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Pilot
THC, Inc.
$143,578.40 550 $60,687.00 738 $82,656.00 $286,921.40
Packet.Pg. 770 '.
Steve V ... hi $25639 Heather Faubert $11034
Manager1 $112.00
Total Task COSt
TASK 1- PROGRAM MANAGEMENT
60 $1538340
350 $38,61900
$54,00240
Con(tluct NIP Constuction 0-1ta Sessions, Peview Contractor Cnminel Backg —d Reports, P.— Connector
12 -Pena1 Drug Testing Reports, Connector ID 8adging for eII Employees, Subcontracto,a -d 1099 Wok—,
Property Ownercomm"—tion for the anti,. P— e- tructe, entl 3 -month Const—tion Per d
SUB TOTAL FOR TASK I
60 $15,31
350 $38,619.00
$54,002A0
TASK 2- MANAGEMENT OF CONTRACTOR ASBESTOS TESTING PROCESS (19 Units)
110 $28 202 90
60 $6,62040
$34,82330
Schedule Aabetaoa Testing Appointments, Observe entl D—t the On -Sit. Aabataoa Sampl. Collectron P,oc —,
Peview eII Laboratory Test Fintlinga, Peview entl Approve Contracto,'s Pequi,ad Asbestos Abatement Scope of WO,k
each of th. 19 condominiums.
SUB TOTAL FOR TASK 2
110 $28,202.90
60 $6,620.40
$34,823.30
TASK 3 - PRE CONSTRUCTION TASKS (KWBTS Builtling B - Floors 1, 2 & 2 SF Homes)
100 $25,639 00
40 $4,413.60
150 $16,800 00
$46,852 60
Pe,foml P_ce- t—tion Site Inapecte" P— ce- truction Conf.,.nc., P— Ce- t—tion Walk - Through Inspections,
P,oduct Inspections, Lill Impact -, Construction Schetlule Approval, P.,— of Deficiency Point Syat.m,
P., If Aabeatoa Abatement Plan foreach of the 19 COndomniuma entl City of Key West Permitting
SUB TOTAL FOR TASK 3
100 $25,63900
40 $4,413.60
150 $16,800.00
$46,852.60
TASK 4 - OAILY CONSTRUCTION MANAGEMENT (KWBTS B.Nding B Floors 1, 2 & 2 SF Homes) 3 months
226 $57 944 14
60 $6,62040
528 $59,136 00
$123 ]00 54
Perform Daily Site Visits, Conduct W..k y Progress Meetings with Contractor, Provide Property Owner Communication,
Provide Escort Services for N"- Partiapeting Property Owners, Unit Price Approvals, Maintain Construction Files,
Contractor Payment Review and Processing, Conduct Substantial Completion Inspection , Conduct Final Completion Inspection ,
Provide Daily Site Observation of Contractofs Asbestos R— diction Work to Ensure Consistency with Volume 3 Specs
SUB TOTAL FOR TASK 4
226 $57,941.14
60 $6,620.40
528 $59,136.00
$123,700.54
TASK 5 - ANALYSIS OF ASBESTOS SAMPLE TEST RESULTS (19 un1
The Consultants Professional Environmental Subconsultant will assist the Program Manager in the review of asbestos Sample test
suits and development of e final required asbestos abatement scope of work for each of the 19 KWBTS condominiums
SUB TOTAL FOR TASK 4
TASK 6- POST - CONSTRUCTION NOISE TESTING AND ANALYSIS
24 $6,15336
$6,15336
0, sit. Post -C— traction Noise Testing (10% of Building B Pilot condominiums on Floors 1 & 2 and 2 single family homes),
Data Analysis and development of Post Construction Final Report of Test Findings
SUB TOTAL FOR TASK 6
24 $6,153.36
$6,153.36
TASK] - CONSTRUCTION CLOSEOUT TASKS (KWBTS Builtling B &2 SF HOmes)
40 $1025560
40 $4,413.60
60 $6,]20.00
$2138920
PS03 2011 -18 Closeout Tasks and Final Assessment of Construction Process
SUB TOTAL FOR TASK ]
40 $10 255.60
40 S4,413 .60
60 $6,720.00
$21,389.21
$143,578.40 550 $60,687.00 738 $82,656.00 $286,921.40
Packet.Pg. 770 '.
Key West Noise Insulation Program (NIP)
C.B.a
PSO 3B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Pilot
THC, Inc.
REIMBURSABLE EXPENSES
Airfare ($900 00 per round the
Hotel ($245.00 per night:
Condo Rental ($4,000.00 per month;
Condo Utility Fee ($300.00 per month;
Condo mtemet Semice ($50 00 pel monm
Condo Cleaning Fee ($50.00 each
Auto Rental ($]5.00 per day:
Auto Renal ($1,00000 pel monm
Weekly Per Diem ($350 00;
Daily Per Di — ($70 00 perday;
Fuel ($25.00 per trip
Fuel ($250 00 per month
Transportation ($204.00 per roundtnp to /from airport;
Milage To /From airport ($]0 roundtnp
PnntUg Supplies (Letterhead, Envelopes, Paper, Tone 0Ink
Mailing Supplies /Shipping/POstags
Contractor Badge Supplies
Homeowne C0 nstructi on Notebooks ($30 each
Reco .ding Notice of Com mencements (1st page $10.00 each
Re —ding additional pages of N OC (2 sash l pages at $8 10 each;
Notary Fees ($5.00 each
Quantity
Total COSt
Quall
Total COSt
Quall
Total COSt
10
$9,000.00
2
$1,800.00
4
$3,600.00
35
$85/5.00
6
$1,4]0.00
10
$2,450.00
3
$12,00000
$900 00
3
$150 00
3
$150 00
45
$3 3]5.00
5
$3]5.00
3
$3,000.00
14
$4 900.00
45
$3,150.00
8
$560.00
10
$]00.00
10
$250 00
3
$]50 00
10
$2,040.00
5
$260.00
4
$280 00
$2,000 00
$4 500 00
$1,000 0 0
21
$630 0
21
$210 00
21
$1]850
21
$10500
S.Vecchi Totals
$26396.66
H. Pauhert Total= $12453.56
CMi Total= $29515.66
THC LABOR TOTAL= $286,921.40
THC REIMBURSABLE EXPENSES = $68,358.50
THC TOTAL = $355,279.90
Packet.Pg. 771 '.
Key West Noise Insulation Program
PSO 3A - BID PROCESS
KWBTS Pilot
The Sun Group, Inc.
s
Principal Architect $192.50 ISenior Architect $137.50 jArch. Drafter $82.50 1 Total Task Cost
Tasks 2 & 3 - UPDATE BID DOCUMENTS, BID PROCESS - Building B Pilot (21 units)
Sun Group
Quantity Total Cost
Holel ($245.00 per night)
8
$1,960.00
Daily Per Diem ($70.00 per tlay)
8
$560.00
Prepare Bid Documents with foorplan, window & door schedules, HVAC upgrades
4
$770.00
12
$1,650.00
16
$1,320.00
$3,740.00
Prepare statement ofprebable cost
4
$770.00
12
$1,650.00
$2,420.00
Incorporate Monroe County Front -End Specification Bid Document
2
$385.00
8
$1,100.00
2
$165.00
$1,650.00
Technical Specification section update forprogram , Nbnme County, asbestos & code changes
Incorporate Final Environmental Report information into Bid Specifications
4
$330.00
$330.00
Provide Sponsor review of final Bid Documents and incorporate changes
2
$385.00
$0.00
$385.00
Print and distribute Final Bid Documents to Sponsor and Client
2
$385.00
$0.00
0
$0.00
$385.00
Prepare responses to Contractors RFI's and prepare Bid Addendum
16
$3,080.00
8
$1,100.00
$4,180.00
Conduct Pre-Bid Conference and Site Visit (with travel)
20
$3,850.00
$3,850.00
Review submitted bids for cont rmance with Bid Documents and determine lowest responsible/ ponsive bidder
12
$2,310.00
$2,310.00
Provide draft Bid Award Recommendation to THC
8
$1,540.00
$1,540.00
SUB TOTALS FOR TASKS 2 & 3
70
$13,475.00
40
$5,500.00
22
$1,815.00
$20,790.00
Task 5 & 6 - UPDATE BID DOCUMENTS, BID PROCESS - Building B (35 units)
Prepare Bid Documents with floorplan, window & door schedules, HVAC upgrades
8
$1,540.00
16
$2,200.00
24
$1,980.00
$5,720.00
Prepare statement ofprobable cost
4
$770.00
12
$1,650.00
$2,420.00
locorporafe Monroe County Front -End Specification Bid Document
2
$385.00
8
$1,100.00
2
$165.00
$1,650.00
Technical Specification section update forprogram , Nbnroe County, asbestos & code changes
$0.00
Incorporate Final Environmental Report in(wmafion into Bid Specifications
4
$330.00
$330.00
Provide Sponsor review of final Bid Documents and incorporate changes
2
$385.00
$0.00
$385.00
Print and distribute Final Bid Documents to Sponsor and Client
2
$385.00
$0.00
$0.00
$385.00
Prepare responses to Contractors RFI's and prepare Bid Addendums
16
$3,080.00
8
$1,100.00
$4,180.00
Conduct Pre-Bid Conference and Site Visit (with travel)
20
$3,850.00
$3,850.00
Review submitted bids for conformance with Bid Documents and determine lowest responsible/ ponsive bidder
12
$2,310.00
$2,310.00
Provide draft Bid Award Recommendation to THC
8
$1,540.00
$1,540.00
SUB TOTALS FOR TASKS 5 & 6
74
$14,245.00
44
$6,050.00
30
$2,475.00
$22,770.00
TOTALS 144 $27,720.00 84 $11,550.00 52 $4,290.00 $43,560.00
REIMBURSABLE EXPENSES
Sun Group
Quantity Total Cost
Holel ($245.00 per night)
8
$1,960.00
Daily Per Diem ($70.00 per tlay)
8
$560.00
A to/_rra 1 ($40000 per trip)
4
$1,600.00
Printing / Postage ($250.00 each)
1
$250.00
Expense Total =
$4,370.00
SUN GROUP LABOR TOTAL= $43,560.00
SUN GROUP REIMBURSABLE EXPENSE TOTAL = $4,370.00
SUN GROUP TOTAL = $47,930.00
Packet.Pg. 772 '.
Key West Noise Insulation Program (NIP)
PSO 3B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Pilot
The Sun Group, Inc.
s
TOTALS 304 $58,520.00 152 $20,900.00 116 $9,570.00 $88,990.00
REIMBURSABLE EXPENSES
Principal Architect
Quantity Total Cost
Architect Drafter
21
$5,145.00
Daily Per Diem ($70.00 per day)
21
$192.50
Senior Architect
$137.50
$4,000.00
$82.50
Total Task Cost
$500.00
Expense
Total =
$11,115.00
TASK 3 - PRE - CONSTRUCTION TASKS PILOT - KWBTS Building Band 2 Single Family Homes (21 units)
Attend Contractor Measurement Walk -Thru of all Properties and Sample Installations - Single Family Homes
4
$770.00
$770.00
Travel Time for Measurement Visit (12 ha)
12
$2,310.00
$2,310.00
Attend Contractor Measurement Walk -Thru of all 19 KWBTS Building B Condomniums
32
$6,160.00
$6,160.00
SUB TOTAL FOR TASK 3
48
$9,240.00
$9,240.00
TASK 4- DAILY CONSTRUCTION MANAGEMENT (KWBTS Building B Pilot -19 Units) 3months
Review of Construction Shop Drawings and Submittals
12
$2,310.00
48
$6,600.00
24
$1,980.00
$10,890.00
Conform Drawings and issue S &S Construction Permit Drawings
8
$1,540.00
8
$1,100.00
24
$1,980.00
$4,620.00
Review and Respond to Construction Manager& Contractor RFI's and Change Orders
16
$3,080.00
24
$3,300.00
16
$1,320.00
$7,700.00
Provide Response to Permit Comments and Issue Revised Permit Drawings
4
$770.00
16
$2,200.00
24
$1,980.00
$4,950.00
Attend Weekly Construction Progress Meetings by Telecommunication
20
$3,850.00
$3,850.00
Periodic On -site Construction Observation
160
$30,800.00
$30,800.00
TASK 4 -DAILY CONSTRUCTION MANAGEMENT (Single Family Homes) 3months
Review of Construction Shop Drawings and Submittals
12
$2,310.00
48
$6,600.00
12
$990.00
$9,900.00
Conform Drawings and issue S &S Construction Permit Drawings
2
$385.00
8
$660.00
$1,045.00
Review and Respond to Construction Manager & Contractor RFI's and Change Orders
2
$385.00
4
$550.00
$935.00
Provide Response to Permit Comments and Issue Revised Permit Drawings
2
$385.00
4
$550.00
8
$660.00
$1,595.00
Attend Weekly Construction Progress Meetings by Telecommunication
2
$385.00
$385.00
Periodic On -site Construction Observation
16
$3,080.00
$3,080.00
SUB TOTAL FOR TASK 4
256
$49,280.00
152
$20,900.00
116
$9,570.00
$79,750.00
TOTALS 304 $58,520.00 152 $20,900.00 116 $9,570.00 $88,990.00
REIMBURSABLE EXPENSES
Sun Group
Quantity Total Cost
Hotel ($245.00 per night)
21
$5,145.00
Daily Per Diem ($70.00 per day)
21
$1,470.00
Auto/Travel ($400.00 per trip)
10
$4,000.00
Printing / Postage ($250.00 each
2
$500.00
Expense
Total =
$11,115.00
SUN GROUP LABOR TOTAL = $88,990.00
SUN GROUP REIMBURSABLE EXPENSE TOTAL $11,115.00
SUN GROUP TOTAL = $100,105.00
O
cn
a
U
F
r
u�
O
m
n
U
F
0
Packet.Pg. 773 '.
REIMBURSABLE EXPENSES
Jones
& Conde
Quantity Total Cost
Hotel ($245.00 per night)
0
0. as
Daily Per Diem ($70.00 per day)
Key West Noise Insulation Program
$0.00
Auto/Travel($400.00 per trip)
0
$0.00
Printing / Postage ($250.00 each)
0
$0.00
PSO 3A - BID PROCESS
Expense Total=
$0.00
KWBTS Pilot
Jones & Conde
Principal Engineer
$165.00 Senior
Engineer
$137.50 Engineer Drafter
$82.50
Total Task Cost
Tasks 2 & 3 - UPDATE BID DOCUMENTS, BID PROCESS - Building B Pilot (21 units)
Prepare Bid Docui ents with flaor plan, window & door schedules, HVAC upgrades
2
$330.00
4
$550.00
6
$495.00
$1,375.00
Prepare staternent of probable cost
0
$0.00
0
$0.00
0
$0.00
$0.00
incorporate Monroe County Front-End Specification Bid Docurrent
0
$0.00
0
$0.00
0
$0.00
$0.00
Technical Specification section update for program, Monroe County, asbestos & code charges
1
$165.00
0
$0.00
0
$0.00
$165.00
incorporate Final Environs ental Report infornetion into Bid Specifications
0
$0.00
0
$0.00
0
$0.00
$0.00
Provide Sponsor review of final Bid Docunents and incorporate changes
0
$0.00
0
$0.00
0
$0.00
$0.00
Print and distribute Final Bid Docurrents to Sponsor and Client
0
$0.00
0
$0.00
0
$0.00
$0.00
Prepare responses to Contractors RFI's and prepare Bid Addend-
3
$495.00
0
$0.00
0
$0.00
$495.00
Conduct Pre-Bid Conference and Site Visit (with tra so
0
$0.00
0
$0.00
0
$0.00
$0.00
Review submMed bids for confer- with Bid Docunents and determine lowest responsible/responsive bidder 0
$0.00
0
$0.00
0
$0.00
$0.00
Pro vide draft Bid Award Recci- dation to THC
0
$0.00
0
$0.00
0
$0.00
$0.00
SUB TOTAL FOR TASKS 2 & 3
6
$990.00
4
$550.00
6
$495.00
$2,035.00
p
0
a
Task 5 & 6 - UPDATE BID DOCUMENTS, BID PROCESS - Bulding B (35 units)
U
Prepare Bid Docuients with floor plan, window & door schedules, HVAC upgrades
8
$1,320.00
16
$2,200.00
24
$1,980.00
$5,500.00
F
Prepare staternent of probable cost
0
$0.00
0
$0.00
0
$0.00
$0.00
incorporate Monroe County Front-End Specification Bid Docurrent
0
$0.00
0
$0.00
0
$0.00
$0.00
3:
Technical Specification section update for program, Monroe County, asbestos & code charges
0
$0.00
0
$0.00
0
$0.00
$0.00
to
incorporate Final Environs ental Report inforrnation into Bid Specifications
0
$0.00
0
$0.00
0
$0.00
$0.00
Provide Sponsor review of final Bid Docunents and incorporate changes
0
$0.00
0
$0.00
0
$0.00
$0.00
Print and distribute Final Bid Docurrents to Sponsor and Client
0
$0.00
0
$0.00
0
$0.00
$0.00
0
Prepare responses to Contractors RFI's and prepare Bid Addend-
4
$660.00
0
$0.00
0
$0.00
$660.00
c-
Conduct Pre-Bid Conference and Site Visit (with tra so
0
$0.00
0
$0.00
0
$0.00
$0.00
s
Review submMed bids for confer- with Bid Docunents and determine lowest responsible/responsive bidder
0
$0.00
0
$0.00
0
$0.00
$0.00
F'
Pro vide draft Bid Award Recci- dation to THC
0
$0.00
0
$0.00
0
$0.00
$0.00
E
SUB TOTAL FOR TASKS 5 & 6
12
$1,980.00
16
$2,200.00
24
$1,980.00
$6,160.00
TOTALS
18 $2,970.00
20
$2,750.00
30
$2,475.00
$8,195.00
4
REIMBURSABLE EXPENSES
Jones
& Conde
Quantity Total Cost
Hotel ($245.00 per night)
0
$0.00
Daily Per Diem ($70.00 per day)
0
$0.00
Auto/Travel($400.00 per trip)
0
$0.00
Printing / Postage ($250.00 each)
0
$0.00
Expense Total=
$0.00
JONES & CONDE LABOR TOTAL = $8,195.00
JONES & CONDE REIMBURSABLE EXPENSE TOTAL = $0.00
JONES & CONDE TOTAL = $8,195.00
Packet.Pg. 774 '.
Key West Noise Insulation Program (NIP)
PSO 3B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Pilot
Jones & Conde
s
TOTALS 250 $41,250.00 60 $8,250.00
REIMBURSABLE EXPENSES Jones & Conde
Quantity Total Cost
Hotel ($245.00 per night) 18 $4,410.00
Daily Per Diem ($70.00 per day) 18 $1,260.00
Auto/Trayel ($400.00 per trip) 8 $3,200.00
Printing / Postage ($250.00 each) 2 $500.00
Expense Total = $9,370.00
JONES & CONDE LABOR TOTAL: $54,285.00
JONES & CONDE REIMBURSABLE EXPENSE TOTAL $9,370.00
JONES & CONDE TOTAL = $63,655.00
58 $4,785.00 $54,285.00
O
cn
a
U
S
F
r
O
m
n
s
F
0
Packet.Pg. 775 '.
Principal Engineer
Senior Engineer
Engineer
$165.00
$137.50
Drafter
$82.50
Total Task Cost
TASK 3 - PRE - CONSTRUCTION TASKS (KWBTS Building B Pilot -19 Units)
Attend Contractor Measurement Walk-Th. of all Properties and Sample Installations - Single Family Homes
Attend Contractor Measurement Walk -Thru of all Properties and Sample Installations - KWBTS Building B
32
$5,280.00
$5,280.00
Travel Time for Measurement Walk- Thru(12 hours)
12
$1,980.00
$1,980.00
SUB TOTAL FOR TASK 3
44
$7,260.00
$7,260.00
TASK 4- DAILY CONSTRUCTION MANAGEMENT (KWBTS Building B Pilot -19 Units) 3months
Review of Construction Shop Drawings and Submittals
8
$1,320.00
31
$4,262.50
16
$1,320.00
$6,902.50
Conform Drawings and issue S &S Construction Permit Drawings
3
$495.00
3
$412.50
10
$825.00
$1,732.50
Review and Respond to Construction Manager& Contractor RFI's and Change Orders
12
$1,980.00
16
$2,200.00
16
$1,320.00
$5,500.00
Provide Response to Permit Comments and Issue Revised Permit Drawings
3
$495.00
10
$1,375.00
16
$1,320.00
$3,190.00
Attend Weekly Construction Progress Meetings by Telecommunication
20
$3,300.00
$3,300.00
On -site Construction Observation
160
$26,400.00
$26,400.00
TASK 4 -DAILY CONSTRUCTION MANAGEMENT (Single Family Homes) 3months
Review of Construction Shop Drawings and Submittals
Conform Drawings and issue S &S Construction Permit Drawings
Review and Respond to Construction Manager & Contractor RFI's and Change Orders
Provide Response to Permit Comments and Issue Revised Permit Drawings
Attend Weekly Construction Progress Meetings by Telecommunication
On -site Construction Observation and Construction Observation
SUB TOTAL FOR TASK 4
206
$33,990.00
60
$8,250.00
58
$4,785.00
$47,025.00
TOTALS 250 $41,250.00 60 $8,250.00
REIMBURSABLE EXPENSES Jones & Conde
Quantity Total Cost
Hotel ($245.00 per night) 18 $4,410.00
Daily Per Diem ($70.00 per day) 18 $1,260.00
Auto/Trayel ($400.00 per trip) 8 $3,200.00
Printing / Postage ($250.00 each) 2 $500.00
Expense Total = $9,370.00
JONES & CONDE LABOR TOTAL: $54,285.00
JONES & CONDE REIMBURSABLE EXPENSE TOTAL $9,370.00
JONES & CONDE TOTAL = $63,655.00
58 $4,785.00 $54,285.00
O
cn
a
U
S
F
r
O
m
n
s
F
0
Packet.Pg. 775 '.
Key West Noise Insulation Program
PSO 3A - BID PROCESS
KWBTS Pilot
EE &G
a ,. at, sa g-dtdenhbeehnnnf mo te s -, ,te —hnns.leb— tn snfett 1,
nd a— ysisof —to t,, developa— masb1—ab,t ---ts ofwoMf,r— mndom —m that showeda
Presence of asbest —t—, g -,— (ACM)
TOTALS 5 $962.50 20 $3,190.00 376 $07,560.00 11 $544.50 $52,261.00
REIMBURSABLE EXPENSES EEBG
OuanEN Total Cos[
Airtare ($50000 per muntl trip) 3 $1,50000
A 110 @I ($245500 d,) 2 21 $5$1,5]14500
ut� Renbl ($]5 00 per tlayJ 1 ,500
-1y Pe, o—($70 00 pe, d,) 21 $1,4�000
Ex nse T -1= $9,690.00
EE-0R TOTAL = $52,261.00
EEBG REIMBURSABLE EXPENSE TOTAL = $9,690.00
EE &G TOTAL= $61,951.00
s
Packet.Pg. 77fi '.
Key West Noise Insulation Program (NIP)
PSO 3B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Pilot
EE &G
J.d Executive A—t— b the Pm91m M-9.1 11 the i.— of ssbastos ssmpla fast
s- dtlavalopmant of fine/i.q, -d asbestos ebetamant ssopa of work for arch of the 19 KWBTS —dn ...... 1 $19250 4 $638.00 8
TOTAL FOR TASK 5 $192.50 $638.66
TOTALS
1 $192.50 4 $638.00 a
REIMBURSABLE EXPENSES
EE &G Representative
Quantity Total COSt
Ai11111 11100 00 per 11,11111
$0.00
Hotel ($245.00 per night)
$0.00
Auto R I'll l ($11.00 per day)
$0.00
Daily Per Di— ($10.00 per day)
$0.00
EE &G Total = $0.00
EE &G LABOR TOTAL=
$1,892.00
EE &G REIMBURSABLE EXPENSES =
$0.00
EE &G TOTAL =
$1,892.00
s
=I
$1,012.00 1 $4950 $1,892.00
$1,012.00 $49.50 $1,892.00
$1,012.00 1 $49.50 $1,892.00
O
cn
a
U
S
F
r
u1
O
n
U
s
F
0
Packet.Pg. 777 '.
Key West Noise Insulation Program
PSO 3A - BID PROCESS
KWBTS Pilot
Landrum & Brown
TOTALS 0 $0.00 0 $0.00 $0.00
L &B TOTAL= $0.00
s
Packet.Pg. 778 '.
Key West Noise Insulation Program (NIP) C. as
PSO 3B BUDGET - CONSTRUCTION MANAGEMENT AND ADMINISTRATION
KWBTS Pilot
Landrum & Brown
Associate VP $275.00 ISr. Consultant $220.00 1 SR. Admin. $104.50 1 Total Task Cost
TASK 6 - POST CONSTRUCTION NOISE TESTING & ANALYSIS
Quantit Total Cost
1
$800.00
Post - construction noise testing (20% of Building B condominiums & 100% of Single Family hones)
24 $6,600.00
26 $5,720.00
2 $209.00
$12,529.00
Data Analysis
$150.00
8 $1,760.00
$1,760.00
Post Construction Final Report of Test Findings
8 $2,200.00
2 $140.00
$2,200.00
SUB TOTAL FOR TASK 6
32 $8,800.00
34 $7,480.00
2 $209.00
$16,489.00
TOTALS 32 $8,800.00 34 $7,480.00 2 $209.00 $16,489.00
REIMBURSABLE EXPENSES Associate VP Sr. Consultant
Airfare ($800.00 per round trip)
Hotel ($245.00 per night)
Auto Rental ($75.00 per day)
Daily Per Diem ($70.00 per day)
Misc. ($200.00 per trip)
SLM (LD824) ($100.00 per day)
SIL System ($100.00 per day)
Shipping ($500.00 per trip)
Quantit Total Cost
Quantit Total Cost
1
$800.00
1 $800.00
2
$490.00
2 $490.00
2
$150.00
2
$140.00
2 $140.00
1 $200.00
1 $100.00
1
$100.00
1 $100.00
1
$500.00
1 $500.00
TOTAL
$2,180.00
TOTAL
$2,330.00
L &B LABOR TOTAL = $16,489.00
L &B REIMBURSABLE EXPENSE TOTAL = $4,510.00
L &B TOTAL = $20,999.00
Packet.Pg. 778 '.