1st Amendment 08/16/2017' Kevin Madok, CPA
' Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: October 4, 2017
TO: Rhonda Haag
Sustainability Coordinator
VIA: Lindsey Ballard, Aide to the
County Administrator
FROM: Pamela G. Hancc4#-C.
SUBJECT: August 16th B OCC Meeting
Enclosed is duplicate original of Item L7, Amendment No. 1 to (lie Contract witli
Parsons Engineering, Inc. in an amount not to exceed $22,235.00 to provide additional
professional consulting services to assist the County with technical negotiations of the mobile
LiDAR services contract and to review the survey data to be provided by the LiDAR vendor, for
your handling.
Should you have any questions, please leel free to contact me at ext. 3130. Thank you.
cc: County Attorney w/o document
Finanf e
File J
KEY WEST
500 Whitehead Street
Key West, Florida 33040
305- 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 - 289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305 -852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305- 852 -7145
AMENDMENT NO. 1
TO THE CONTRACT
FOR PROFESSIONAL CONSULTING SERVICES
FOR THE COUNTY'S LiDAR DATA PROJECT
THIS Amendment No. 1 made and entered into this 16 day of August, 2017 to that Contract
dated the 17 day of August, 2016 by and between Monroe County, a political subdivision of the
State of Florida, hereinafter referred to as the COUNTY, and WSP USA Inc., hereinafter referred
to as "CONSULTANT ".
WITNESSETH:
WHEREAS, the COUNTY benefits economically and environmentally by preparing in advance
for sea level rise; and
WHEREAS, the County's GreenKeys Sustainability and Resilience Plan recommends obtaining
more accurate elevation data for the County's roads and other areas of the County in order to better
predict the effects of sea level rise inundation; and
WHEREAS, the COUNTY, with the assistance of the CONSULTANT, issued a Request for
Proposals for a firm to provide the updated LiDAR services; and
WHEREAS, the CONSULTANT will continue to assist the County in the negotiations with the
LiDAR vendor and deliverable review after the project work has begun; and
WHEREAS, Parsons Brinckerhoff, Inc. changed its firm's legal name to WSP USA Inc. effective
May 1, 2017; and
WHEREAS, it is in the mutual best interests of the COUNTY and the CONSULTANT to amend
the Agreement to reflect the above changes.
NOW, THEREFORE, in consideration of mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
1. Effective May 1, 2017 the CONSULTANT changed its firm's legal name to WSP USA Inc.
The COUNTY hereby consents to continuing the Agreement with the CONSULTANT.
2. The CONSULTANT will perform for the COUNTY additional services as described in
Attachment A -1, Scope of Services. The amount for the additional services shall not exceed
Twenty Two Thousand Two Hundred Thirty Five Dollars ($22,235.00). The total amount of the
Agreement shall not exceed Fifty Five Thousand Nine Hundred Fifteen Dollars ($55,915.00)
3. This AMENDMENT No. 1 is retroactive to the 19 day of July, 2017 and shall extend
through the 19 day of July 2018, unless earlier terminated.
11 Page
SS WHEREOF, each party caused this Agreement to be executed by its duly authorized
Ne on the day and year first above written.
MADOK, CPA, Cleric
By:
Deputy Clerk
Date: "t t 6 i• 8- 7
(Seal)
Atte
LIM
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
'e` �) 4'6. 5&V4% By. �1`'
Mayor /Chairman
WSP
0
1 lkW l Lks rp— , `� �
Title: E� (it'd rYll lllS�Tr Title:
3
0
- n
CD
n
-n
h�
1
C)
c�
4�
:t
Ss
s
ap
rat
r
••
CD
O
21Page
ATTACHMENT A -1 - SCOPE OF WORK
3�Page
July 31, 2017
Ms. Rhonda Haag
Monroe Co., FL
1100 Simonton St.
Key West, FL 33040
RE: Mobile LiDAR Survey Assistance (Revision July 31, 2017)
Dear Rhonda,
WSP USA
9 Trolley Crossing Road
Charlton, MA 01507 -1351
1 (508) 248 -1970
WSP.com
WSP USA Inc. (WSP) is providing this proposal for Monroe County (County) for general consulting and data review. WSP has
previously provided assistance for an upcoming mobile LiDAR project that the County will be conducting. WSP provided a
document that outlined current technologies that are being used in the survey and mapping profession. This document discussed
the current LiDAR technologies that are in use and WSP provided recommendation to the County as to which technologies the
County should utilize for the upcoming project. WSP also wrote the technical portion of the RFP that the County advertised. Finally,
WSP provided assistance in the review of the five proposals that were submitted.
The County has selected a contractor that will be providing services as outlined in the RFP. This proposal includes the preparation
and participating in meetings with the County and the Contractor, review of the project deliverables and general consulting,
SCOPE OF WORK
Task 1 Project Work Plan Review
It is anticipated that the Consultant will provide the County with a Project Work Plan. This Work Plan will outline the Consultants
approach and methodologies that will be used on the project. WSP will review the project plan and provide comments and
suggestions to insure that the Consultant is providing the services and deliverables that were outlined in the RFP and the
Consultants proposal.
Task 2 Preparation and Meeting Participation
WSP anticipates that there will be four meetings that WSP may participate in:
• Pre -pilot meeting -This meeting will discuss the pilot project where the Consultant will provide services for a small area
within the County as a "test" of the Consultant's project approach and methodology.
• Post -pilot meeting -This meeting will discuss the results of the pilot project and the County will provide comments and
potential corrections that will be applied to the remainder of the project.
• Mid - project meeting -This meeting will be used to discuss the projects deliverables and schedules. The County will
discuss and issues that may have arisen during the project.
• Project wrap -up meeting -When the County receives the final deliverables, a meeting will take place to outline any
remaining issues, comments that need to be addressed and any remaining items that need to be provided to the County.
Task 3 - Pilot Project Review
The Pilot Project will be the first set of data that the Consultant will provide to the County. WSP will review the data to insure that
the data meets the project specifications that were outlined in the RFP and as contracted with the County. WSP will load and test
the data, check layering schema, data connectivity and general integrity of the data. WSP will provide the County with our findings
and outline any issues that the Contractor needs to address as they proceed on to the remaining project area.
Task 4 - Delivery Area Review and Final Review
WSP will provide a review of each of the delivery areas. These reviews will be similar to the Pilot Project Review. WSP will monitor
the progress of the project and insure that the data that is being delivered and the quality is consistent and that all comments and
directions that were given to the Contractor were applied to each of the deliveries.
Upon completion of the data deliveries, WSP will conduct a final review of the data and assure that all project deliverables have
been received by the County. WSP will provide feedback to the County and recommend any issues that have to be resolved before
the County accepts the data.
Task 5 - General Consulting Services
WSP will be available to provide General Consulting Services to the County. The Consulting Services provided will be, but not
limited to:
• Phone calls to assist the County in regards to the Mobile LiDAR project not outlined above.
• Review current and new technologies that may be of interest to the County and how best to implement these technologies.
• Offer the County guidance regarding equipment and software that may be needed to process and work with the data
delivered as part of the Mobile LiDAR Project.
• Provide guidance on other geospatial initiatives (photogrammetry, digital orthophotography, aerial LiDAR, GIS, etc.) that
the County may conduct
PROTECT TEAM
WSP I Parsons Brinkerhoff will assign the following professionals to this project:
• Project Manager - Ted Covill, CP, PPS, WSP's Aerial Mapping and Remote Sensing Group Manager
• Technical Advisor - Joshua Persson, CP, PPS, GISP, WSP's LiDAR, Imaging and GIS Lead
• Technical Advisor - Christian Stevens, PPS, WSP's Mobile LiDAR and Data Extraction Lead
Page 2
I
I NNS'I')
ESTIMATED FEES
Task /Hours
Ted Covill
Joshua Persson
Christian Stevens
Total Cost
Hourly Rate:
Hourly Rate:
Hourly Rate:
$163.05 /Hour
$113.57 /Hour
$105.19 /Hour
Task 1- Project
8
0
2
$1,520
Work Plan
Task 2- Preparation
15
0
4
$2,865
& Meeting
Participation
Task 3 - Pilot
8
2
12
$2,795
Project Review
Task 4 Delivery Area
20
4
40
$7,925
& Final Review
Task 5 General
33
8
8
$7,130
Consulting Services
Total Labor Costs
$13,700
$1,590
$6,945
$22,235
Travel Expenses
N/A
N/A
N/A
N/A
Total Estimated
$13,700
$1,590
$6,945
$22,235
Costs
ASSUMPTIONS
• All meetings will be held via conference call. If a face to face meeting is requested, there will be an additional fee to cover
the hourly costs and travel expenses.
• Task 3 assumes that the data will require a single review and the Consultant's resubmittal does not introduce additional
issues that will need to be resolved.
We greatly appreciate the opportunity to provide you with a proposal for these services. Please let me know if you have any questions,
or if you require additional information.
The attached proposal represents our best evaluation of the professional and technical services required to complete the project. If
the proposal is satisfactory to you, please indicate your acceptance by completing and signing the original in the space provided
below and return the original to this office for our files. Please keep a copy for your records.
If you have any further questions, please do not hesitate to call this office.
Sincerely,
Ted Covill, CP, PPS
Aerial Mapping and Remote Sensing Group Manager
Page 3
WSPHOLD -01 LEMONR1
.4�ORV. CERTIFICATE OF LIABILITY INSURANCE DAT
D/YYYY)
7/
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE HOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTA
PRODUCER NAME: CT JILT Service Team
JLT S pecialty Insurance Services Inc. (A/C "N Ext .. (713) 325 -7605 ac No) (713) 789 -0415
5847 San Felipe St. E -MAIL
Suite 2800 ADDRESS: wspoertrequestsojitus.com
Houston, TX 77057 ,um,nem�, w��rorvur_ rnvcowr_e I NAIL e
INSURER A: Zurich American Insurance Company 16535
INSURED INSURER 8: Liberty Insurance Corporation 42404
WSP USA Inc. INSURER C :
One Penn Plaza INSURER D:
New York, NY 10119 INSURER E:
INSURER F
nCOTrCrnw TC uIUI0C0. RFVISIUIN NlIMMI =K'
v THIS • IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I�TR TYPE OF INSURANCE IN POLICY NUMBER MM/DD MMIDD/YYYY LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
2,000,000
DAMAGE TO KLN I hl) CLAIMS -MADE a OCCUR X X L09835819 -04 04/0112017 04/01/2018 PREMISES Ea occurrence $
300,000
X Contractual Llab. MED EXP (Any one person) $
5,000
PERSONAL & ADV INJURY $
2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
5,000,000
X POLICY ❑ PRO ❑ LOC PRODUCTS - COMP /OP AGG $
JECT
2,000,000
OTHER:
COM SINGLE LIMIT
$
2,000,000
AUTOMOBILE LIABILITY
BODILY INJURY (Per person)
$
B
X ANY AUTO
X
X
S7- 621 - 094060 -037
04/0112017
04/0112018
BODILY INJURY (Per accident)
$
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
PROPERTY DAMAGE
Per accident
$
HIRED AUTOS I AUTOS
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DED I I RETENTION $
$
WORKERS COMPENSATION
X PER OTH-
STATUTE ER
B
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N
X
A7-62D -094060 -017
04101/2017
04 101/2018
E.L. EACH ACCIDENT
$
2,000,000
E.L. DISEASE - EA EMPLOYEE
$
2,000,000
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
NIA
E.L. DISEASE - POLICY LIMIT
$
2,000,000
H gas, describe under
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached IF more a a Is req Y RI K AGEfv1ENT
THIRTY (30) DAYS NOTICE OF CANCELLATION y
DA
201614066 - Monroe County On -Call Environmental Services WAI E A
Subject always to policy terms, conditions and exclusions, Monroe County Is named as Additional Insured (excluding Wo rs' Compensation and
Employers' Liability) but only to the extent of risks and liabilities assumed by the Named Insured in a signed written contract.
CERTIFICA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Monroe County ACCORDANCE WITH THE POLICY PROVISIONS.
102050 Overseas Highway, Suite 246
Key Largo, FL 33037
AUTHORIZED REPRESENTATIVE
i
V T'Jrftf AVVKU VVKI"VKAIIVI7. All r19Ilrs F%sCrvvu.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
WSPHOLD -01 LEMONRI
CERTIFICATE O F LIABILITY INSURANCE DATE(MM/DD/YYYY)
7/28/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
JLT Specialty Insurance Services Inc.
5847 San Fefipe St.
Suite 2800
Houston, TX 77057
INSURED
WSP USA Inc.
One Penn Plaza
New York, NY 10119
COVERAGES
CERTIFICATE NUMBER:
'N'AM"E":" JILT Team LT Service T
PHONE (713) 325 -7605 IA/C. No): (713) 789 -0415
INSURER A : QBE
- FORDING COVERAGE
Insurance Coml
NAIC #
1515
INSURER C :
INSURER D:
INSURER E:
INSURER F:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PEKIUU
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR T OF INSURANCE IN SD D
POLICY
POLICY NUMBER MM/DD MM/DD/YYYY LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE $
CLAIMS -MADE FI OCCUR
DAMAGE TO KIzN I E17
PREMISES Ea occurrence $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE $
POLICY ❑PT RO ❑ LOC
JEC
PRODUCTS - COMP /OP AGG $
OTHER:
SINGLE LIMIT
Ea
$
AUTOMOBILE LIABILITY
accident)
BODILY INJURY (Per person)
$
ANY AUTO
BODILY INJURY (Per accident)
$
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
PROPERTY DAMAGE
Per accident
$
HIRED AUTOS I AUTOS
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS UAB
CLAIMS -MADE
DED RETENTION $
$
WORKERS COMPENSATION
SEAT UTE ER
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYE
$
OFFICER/MEMBER EXCLUDED? ❑
(Mandatory in NH)
NIA
E.L. DISEASE - POLICY LIMIT
$
H describe under
DESCRIPTION OF OPERATIONS below
A
Professional Liab.
OPLOO22630
11101/2016
11/0112017
Per Claim /Aggregate 2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached H more space Is required)
THIRTY (30) DAYS NOTICE OF CANCELLATION
201614056 - Monroe County On -Call Environmental Services
B VED EM ENT
D
A A _
I t KVLUtK
Monroe County
102050 Overseas Highway, Suite 246
Key Largo, FL 33037
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
IJ 1VOO -LU14 AtiVKIJ L VKYVKAI IVIY. All rISHU15 Fu7stervesu.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD