12/14-04 Arrivals Bulding ModificationsDANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: June 4, 2012
TO: Peter Horton, Director
of Airports
Attn: April Pearson
FROM: Pamela G. Hanco , D.C.
/At the March 21, 2012, Board of County Commissioners meeting, the Board granted
approval and authorized execution of Item C36 ratification of Task Order No. 12/14-04 for
professional services with Jacobs Project Management Co. for modifications and renovation of
the existing baggage claim/arrivals facility at the Key West International Airport. Attached is a
duplicate original.
I am returning Item C40 from the March 21, 2012, BOCC meeting. If you go to the
backup on the County's website, the agenda summary sheet is for Jacobs PSO 12-14-01;
however, the backup that is attached is for Item C39 MBi/K2M. I believe this item will have to
go back before the Board.
Should you have any questions, please feel free to contact our office.
cc: County Attorney
Finance
File
KEY WEST INTERNATIONAL AIRPORT
3491 South Roosevelt Boulevard, Key West, Florida 33040
305-809-5200 main / 305-292-3578 fax
MEMORANDUM � L(h�
Y
To: Pam Hancock and Belle Desantis, Clerk's Office v
From: Pedro Mercado
Date: May 21, 2012
Re: Jacobs PSO #12-14-04
Jacobs PSO# 12-14-04 for Arrivals Building Modifications and New Baggage Belt was
originally approved as item #C-21 at the January 2012 BOCC meeting, and then ratified
as item #C-36 at the March 2012 BOCC meeting.
The attached duplicate copies of C-36 / March 2012 are being sent to you for execution.
There are only minor differences between what was presented to the Board and the
enclosed, but they are insignificant (handwritten information and different signatures).
Please process these PSOs for execution.
If you have any questions, please let me know.
Thank you.
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date l%�]Qi h A o OL Task Order No. 12/14-04
Client Project No. k.Ft7/ — 67,7 /yy Engineer Project No. 61YIP01
EgV1 -no 4
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client') and JACOBS
PROJECT MANAGEMENT CO. ("Consultant'), dated November 16, 2011 ("Agreement').
The Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized A11,l VAL., &tom , Moo -6CAT) JS QM &17W &rage &0'
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 1.3 page(s).
Pricing v
N/A Time and Expense per Agreement and Appendix B to the Agreement:
X Firm Fixed Price of $ 127,350.00
N/A Other (Describe):
Schedule
Services may commence on Execution
Services will cease by 365 days
Other
,. .(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
File: MSTR APS — Monroe County
nJ -1
u
-o
rn
cn
,r- o
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman a 3 /z 1/ 1. o 1 L
Page 1 of 2
rW, 4 4-R-2mg-
Witness zt-i-k-tt-4
File: MSTR APS Monroe County
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
Title Vice President
Page 2 of 2
r wW 4--19 -soi 2
Exhibit A — Scope of Work
Monroe County
Key West International Airport (EYW)
Baggage Claim Modifications
SCOPE OF WORK
Jacobs will provide architectural interiors, structural and MEP engineering contract
documents for the renovation of the existing baggage claim / arrival facility at Key West
International Airport. The scope will include the following per the proposed baggage
claim modifications schematic design drawings provided by the client.
• Demolition of the existing exterior wall to accommodate a new baggage claim
carousel.
• Relocate the existing Hertz rental car counter within the existing facility. Relocate
the existing vacant rental car counter within the facility to become the new
baggage claim desk (to accommodate five airlines).
• Remove partial or all of the existing exterior aluminum canopy at the proposed
baggage carousel location.
• Redesign passenger arrival fencing at exterior of facility. Renovate and expand
the existing restrooms within column line EB (see attached URS drawings dated
March 2011 for column line location).
• Remove the existing baggage service counters and provide to the owner.
• Provide new floor finishes within the interior of the baggage claim area as
determined by owner.
• Demolition of the existing janitor closet.
• Demolition of the existing ATM closet.
• Relocate the existing ATM machine.
• Relocate the existing vending machines as determined by owner.
• Relocate or remove the existing food/beverage vendor as determined by owner.
Demolition of the existing baggage storage room.
• Provide new CMU infill at all exterior windows facing airside.
In addition, Jacobs will provide the following general services for this project:
• Management of the project from data collection to the bid opening and award of
the contract
• Coordination with EYW and the FAA/FDOT as required.
• Preparation of minutes of meetings and phone conversations
• Program verification and site investigations
• Preparation of the construction and incorporation of Monroe County's front-end
contract documents
• Preparation of an order of magnitude construction cost estimate.
• Bidding and award assistance.
2Cw LJ'— !9 -2-0 t 2,
WORK PHASES
Based on the above description of the scope of work we propose to perform the following
tasks.
ARTICLE A — DATA COLLECTION:
Visit and inspect the site to determine if existing conditions conform to those portrayed
on information provided by the Owner. Take photographs and make written
documentation, sketches, notes or reports to confirm and record the general conditions of
the existing site. Within this initial phase we will review all applicable code requirements
in detail. Review with owner alternative approaches to design and construction of the
project; site use and improvements; selection of materials, building systems and
equipment; potential construction methods; and, if requested, make a recommendation
among such alternatives.
A preliminary project description comprised of a narrative discussion of preliminary
material selections, components, assemblies, and systems (including proposed
mechanical, and electrical design elements, components and systems) to be used in the
project.
Provide mechanical and electrical requirements specific to the project.
Coordinate with the Owner to determine the municipal or other jurisdictional agency
coordination is required for the project.
ARTICLE B — DESIGN (DRAWINGS AND SPECIFICATIONS)
Based on the information collected under Article A, the 30%, 90%, and final contract
documents design will be developed for all elements identified in this scope of work.
After written authorization to proceed from Owner and based on the approved Schematic
Design documents and any adjustments in the scope or quality of the project by the
Owner, Jacobs will prepare the Final Contract Documents setting forth in detail the
requirements for the construction of the Project. During this work phase, Jacobs will
prepare required construction documents for Owner's use to secure permits and for
construction. Jacobs will provide all detailing for the completion of the building's
interiors. This work effort will include interior architectural, civil, plumbing, HVAC and
electrical plans.
Coordinate and incorporate EYW provided contract document/front-end specifications
into the final contract bid documents. (i.e. Notice to Bidders, Invitation to Bidders,
Instruction to Bidders, Bid Proposal, Contract, Contract Articles, General Specifications)
Develop a construction schedule for use in determining construction phasing and
duration.
Prepare for and attend two (2) meeting with EYW to discuss project progress and review
the design submittals.
Prepare for and attend one (1) meeting at the Airport to discuss construction phasing with
Airport Staff and Tenants.
Develop detailed construction quantities and cost estimate at the 30%, 90% and at final
contract document design levels.
Develop the following anticipated plans:
• Title Sheet (1)
• General Plan (1)
• General Notes and Abbreviations (1)
• General Phasing and Safety/Operations Plan (1)
• Fire Protection / Alarm Plans (2)
• Foundation Plan (1)
• Schedules and Structural Details (1)
• Typical Sections (1)
• Plumbing Plans (4)
• Building Sections (1)
• Electrical Plan (2)
• Electrical Details (2)
• Mechanical Plans (1)
• Architectural Plans (5)
• Architectural Elevations (4)
• Architectural Details (2)
• BHS Design Details (2)
• Misc. Details (2)
Total: 34 Sheets
Copies of the contract documents will be provided to the Owner for review. Signed and
sealed sets for building permitting agencies will be provided to the contractor for
permitting. Once the plans are submitted for permit by the contractor, Jacobs will provide
plan revisions required to address plan review comments.
Coordinate, distribute and print the following copies of the preliminary construction
documents (plans, specifications, and construction cost estimate) for review by the EYW,
FAA, and FDOT:
Preliminary Submission (30%, 90%, Final Contract Documents)
FAA: 2 half size copies of plans and a CD containing the drawings,
specifications, and engineer's estimate for each submission.
FDOT: 2 half size copies of plans; and a CD contianing the drawings,
specifications, and engineer's estimate for the 90% submission only.
EYW: 2 copies of plans (1 full size; 1 half size); 2 copies of
specifications; 2 copies of estimate for each submission.
Conduct an in-house QA/QC prior to each submission. The in-house QA/QC check will
involve an experienced independent individual, depending on each discipline, to conduct
a comprehensive check on all documents to be submitted (e.g. plans, specifications,
estimates). Time will be required for engineers and Cadd technicians/designers to correct
items listed under the in-house QA/QC checks.
Address final comments from 30%, 90% design for final contract documents.
ARTICLE C — ADVERTISING AND BIDDING
Prepare compact discs containing contract plans and specifications for bidding to be
provided to interested bidders.
Prepare an "Invitation to Bid", all forms for advertisement, bid proposals, contract bonds,
labor and DBE requirements and other contract documents needed to solicit public bids
for the construction of the project. The Owner shall be responsible for the cost and
placement of all public advertisements required including all newspapers in which the
advertisement is placed.
Prepare for and attend the Pre -Bid Conference (one (1) day) and Bid Opening (one (1)
day).
Prepare and Respond to Bidders Questions.
Issue necessary Addenda and Directives to Bidders. One (1) addendum is assumed.
Review the bids received, prepare the final bid tabulation, and make
recommendations/rejections of award of the Contract to the Owner.
Prepare conformed contract drawings and specifications.
QUALIFICATIONS / CLARIFICATIONS
The following Qualifications and Clarifications are a part of our scope of work:
■ All design requirements from the relocated rental car facility to be
provided upon commencement of the design.
■ All design requirements from the airlines regarding the new baggage
counter to be provide upon commencement of the design.
■ All existing as built drawings to be provided in electronic (AutoCad)
format and hard copy (printed) format.
■ Design will include interior design & specification of interior materials /
finish boards.
■ Jacobs will provide electrical coordination of Voice / Data &
Communications systems for the facility. (Voice / Data & communications
system designs by others.)
■ Fire Protection (suppression and fire alarm) design shall be based on
performance specifications. Fire Protection Subcontractor shall provide
complete fire sprinkler piping layout and calculations, sign and sealed, for
permit submittal.
■ As -built drawings for the fire suppression and fire alarm systems will be
provided by the owner.
■ Hydraulic calculations and design analysis of the existing fire suppression
system is not required due to the minor nature of the system modifications.
■ Project will be designed to meet the new 2010 Florida Building Code
requirements.
■ Water supply data will be provided by the client. It is assumed the water
supply and sanitary lines are adequate to accommodate the new restroom
loads.
■ Water supply information will be provided by the owner.
■ It is assumed that the existing HVAC units are to be utilized and are
adequate to accommodate the new heat loads associates with the
renovation.
■ Owner to provide operation schedules for all vendors/operators of the
facility.
■ Provide configuration of the proposed new or re -configured pre-
engineered canopy structure. Final design by specialty engineer retained
by the contractor to be approved by the owner prior to construction.
ADDITIONAL SERVICES
Services not included in our scope of work include, but are not limited to, the following:
■ Geotechnical engineering.
■ Preparation of renderings and/or marketing brochures.
■ Detailed cost estimating.
■ Architect/Engineer construction and /or delegated (special or threshold)
engineer inspections.
■ Attendance and/or presentation to public hearings and/or other meetings
with municipal agencies.
■ Permitting.
■ Fees for Municipal and permit agencies.
■ LEED Design, Registration and Certification fees.
■ Environmental Engineering.
■ Environmental Graphic (way finding) Design.
■ Topographic Survey of the area within the scope of work.
■ SUE (subsurface utility engineering).
■ Off Site Improvements (Design of Facilities outside of the building area
are not included in the Design Fees) Roads —Coordinate any offsite access,
required to be constructed. Coordinate any offsite Traffic signalization/
signing and Traffic markings of existing roadways / driveways as required
for this project. Utilities —Coordinate any offsite Utilities required to be
constructed or relocated.
■ Life Cycle Cost Analysis
■ Other services not described in our scope of work.
■ Construction phase services.
PROJECT SCHEDULE:
The tentative complete project schedule (design and construction) is as follows:
Item
Architecture / Engineering Service Purchase Order
Preliminary Design (30%)
EYW Review Comments
Preliminary Design (90%)
EYW Review Comments
Final Bid Documents
Advertisement
Bid Opening
Start Construction
Finish Construction
Date
02/01/2012
02/24/2012
03/09/2012
03/23/2012
04/06/2012
04/20/2012
05/01/2012
06/01 /2012
07/01 /2012
10/19/2012
JACOBS ENGINEERING GROUP
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
FEE SUMMARY
BASIC SERVICES
Hours
JOB HOUR AND FEE ESTIMATE
Fee DBE AMOUNT
Article A: Data Collection
56
$
6,000
Article B: Design, Specifications and Meetings
1,037
$
88,750 $
Article C: Bidding Phase Services
60
$
8,000
Article D: Project Management
56
$
12,000
Total Basic Services Lump Sum Fee
1,209
$
114,750 $ -
SPECIAL SERVICES
Article E: Baggage Handling Systems
Hours Fee
82 $ 12,600
Total Special Services Lump Sum Fee 82 $ 12,600 $ -
TOTAL LUMP SUM PROJECT FEE 1,291 $ 127,350 $ -
DBE Percentage 0.00%
1
J:Wrpofta_M0NR0ECOUNTW'SaST$0N EM Arrival BuWaing MoENegala& S pe6 Faa1EYWBHS Reatroom Fee —ESN Rev2vAthoASDC.Aax
JACOBS ENGINEERING GROUP
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Article Ac Data Collection
JOB HOUR AND FEE ESTIMATE
WORK ITEM
Sr. Project
Architect I
Project
Architect
r*
Structural
I Engineer
r.
Mechanical
Engineer
Engineer
r.
Electrical
I Engineer
CADD
Tech
Clerical
I TOTAL
1
Coordinate with EYW
2
2
2
6
2
Research and review record drawings.
2
8
2
12
3
Perform site visit for walk through
survey
12
12
12
2
38
TOTAL HOURS
161
221
01
0
121
01
0
6
56
RATE
$ 130.00
$ 100.00
1 $ 113.001
$ 110.001
$ 90.00
1$ 130.00
$ 60.00
$ 58.00
---
PAYROLL ESTIMATE
$ 2,080
$ 2,200
1 $
$
$ 1,080
1 $ -
$
$ 348
$ 5,708
Task Subconsultants
TOTAL PAYROLL $
5,708
$
Overhead 0.00% $
-
$
Subtotal $
5,708
$
Profit 0% $
-
$
Payroll Fee $
5,708
Total Subconsultants
$
Subconsultants $
-
Expenses $
292
Lump Sum Fee Total $
6,000
Task Expenses:
Mileage (120miles round trip r@i
$0.555/mi)x2
$
133.20
Airfare
$
-
TOTAL FEE $
6,000
Meals and Per Diem
$
50.00
Reproduction/Misc.
$
109.00
Total Expenses
$
292.20
J:W,,po, MONROEOOUNTY WSO SO#4EYJ ,ival Building Mo Regalado Scope6Fea�BHSReshoom Fea_ESNRev]--SMxlsa 2
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Article B: Design. Specifications and Meetings
WORK ITEM
Sr. Project
Architect
Project
Manager
Sr. Structural
Engineer
Sr. Mechanical
Engineer
Engineer
Sr. FP /
Electrical
Engineer
CADD Tech
Clerical
TOTAL
1
Develop Technical Specifications
24
8
6
4
8
2
52
2
Set up CADD drawings/files
8
8
3
Develop construction schedule and phasing
8
4
2
14
4
Prepare for and attend meeting to discuss
submittals and project progress
16
8
2
4
30
5
Prepare for and attend one (1) meeting to
discuss construction phasing
4
4
6
Structural Analysis and Calculations
10
10
7
Attend (2) Design Coordination meetings
16
4
20
8
Develop the following plans
a.
Title Sheet (1)
1
2
4
7
b.
General Plan (1)
1
2
8
11
c.
General Notes and Abbreviations (1)
1
2
4
18
25
d.
General Phasing and Safety Ops (1)
2
2
16
20
e.
Fire Protection / Alarm Plans (2)
12
4
16
f.
Foundation Plan (1)
8
10
18
g.
Schedules and Structural Details (1)
14
20
34
h.
Typical Sections (1)
1
2
16
19
i.
Plumbing Plans (4)
11
39
28
78
j.
Building sections (1)
1
2
16
19
k.
Electrical Plans (2)
24
8
32
1.
Electrical Details (2)
16
4
20
m.
Mechanical Plans (1)
2
6
8
n.
Architectural Plans (5)
8
40
160
208
o.
Architectural Elevations (4)
4
40
120
164
p.
Arcbitectechrral Details (2)
4
8
80
91
q.
BHS Design Details (2)
24
24
9
Coordinate and distribute plans and
specifications (30%, 90%, and final)
6
8
3
4
3
6
2
32
10
QA/QC
24
4
5
2
35
11
Address 30% and 90% design comments for
final contract does.
8
8
2
4
5
8
2
37
TOTAL HOURS
129
128
63
32
129
30
518
8
1037
RATE
$ 130.00
$ 100.00
$ 113.00
$ 110.00
$ 90.00
$ 130.00
$ 60.00
$ 58.00
PAY ROLL ESTIMATE
$ 16,770.00
$ 12,800.00
$ 7,119.00
$ 3,520.00
$ 11,610.00
$ 3,900.00
$ 31,080.00
$ 464.00
87,
$ 263.00
3
JACOBS ENGINEERING GROUP
Airport:
Project:
e..:..ta u• na�:o.._ c.,P�:r�A.;,,�� a�a Marr;ooc
Monroe County
Key West International Airport
Baggage Claim Modifications
JOB HOUR AND FEE ESTIMATE
Sr. FP /
Sr. Project
Project
I
Sr. Structural
I
Sr. Mechanical
Electrical
I
WORK ITEM
Architect
Manager
Engineer
Engineer
Engineer
Engineer
CADD Tech
Clerical
TOTAL
Task Expenses:
Mileage (160 miles round trip @ $.555hni)
x 5 $ 444.00
Mileage (30 miles round trip a $.555/mi) x
2 $
Printing 30% and 90% submission
Plans - 12 sets @ $50/set $ 600.00
Specifications - 3 sets @ $50/set) $ 150.00
Misc. $ 293.00
Total Expenses $ 1,487.00
Task Subconsultants
Overhead 0.00%
$
Subtotal
$
87,263
Profit 0%
$
Payroll Fee
$
87,263
Subconsultants
$
-
Expenses
$
1,487
Lump Sum Fee Total
$
88,750
TOTAL FEE S 88,750
4
JACOBS ENGINEERING GROUP
JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
ARtaai.,o Ph— cP.-.,i—
Sr.
Sr. FP /
Sr. Project
Project
Structural
Sr, ;Mechanical
Electrical
CADD
\V0RK1TENI
Architect
Architect
Engineer
Engineer
Engineer
Engineer
Tech
Clerical
TOTAL
i
Prepare documents for bidding
0
2
Prepare Invitation to Bid
0
Prepare and attend pre -bid conference
24
2
26
3
and bid opening
Prepare and Respond to Bidders
8
2
10
4
Questions
Issue necessary addendum and
8
2
10
5
directives to bidders (Assume 1)
Review bids received, prepared bid
6
tabulation and make
2
2
4
recommnendation of award
7
Prepare conformed contract drawings
8
2
10
TOTAL HOURS
501
01
01
01
01
01
0
10
60
RATE
$ 130.00
1 $ 100.00
1 $ 113.00
1 $ 110.00
1 $ 90.00
1 $ 130.00
1 $ 60.00
$ 58.00
1---
PAYROLL ESTIMATE
$ 6,500
1 $ -
1 $
$
$ -
$
$ -
$ 580
1 $ 7,080
Task Expenses:
Printing 30% and 90% submission
Plans -6 sets @ $50/set $ 600.00
Specifications - 3 sets @ $50/set) $ 150.00
Mileage (30 miles round trip @
$0.555/mi) x 2 $ -
Reproduction/Misc. $ 170.00
Total Expenses: $ 920.00
TOTAL PAYROLL
S
7,080
Overhead 0.00%
$
-
Subtotal
$
7,080
Profit 0%
$
Payroll Fee
$
7,080
Subconsultants
$
Expenses
$
920
Lump Sum Fee Total
$
8,000
TOTAL FEE $ 8,000
J Wrports\_MONROE OOUNTYtPSO'sIPSO #4 EYW NHi l Building ModlRegalado Scope & Fee\EYW BHS R-ro— Fee_ESN R,J without SOCxlsx 5
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
Key West International Airport
Baggage Claim Modifications
JOB HOUR AND FEE I
WORK ITEM
Sr. Project
Architect
Project
Architect
Sr.
Structural
Engineer
Sr.
Mechanical
Engineer
Engineer
Sr. FP/
Electrical
Engineer
CADD
Tech
Clerical
TOTAL
1
Attend Pre -Bid Meeting
8
8
2
Attend Submittal Review Meetings
16
16
3
Project Management
32
32
0
0
TOTAL HOURS
0
56
0
0
0
0
56
RATE
$ 130.00
$ 165.60
$ 113.00
$ 110.06
$ 90.06
$ 130.00
$ 60.00
$ 58.00
-
PAYROLL ESTIMATE
$ -
$ 9,240
$ -
$ -
$
$
$ 9,240
TOTAL PAYROLL
$
9,240
Overhead 0.00%
$
Subtotal
$
9,240
Profit 01%
$
1,386
Payroll Fee
$
10,626
Subconsultants
$
-
Expenses
$
1,374
Cost Plus Fee Total
$
12,000
Task Expenses:
Rental Car (3 visits ® $65/visit)
$
195
Gas for Car Rental On -Site =
$
10
Lodging (3 visits Q $120/visit)
$
360
Airfare (3 visits @ $250/visit)
$
750
Misc
$
59
Total Expenses
$
1,374
J W NoM1s\_MgJROE eourmwsaawso W EWV Mval BuilEirg comaegatatlo scope 6 Fee,EYW 8HS RezVwm Fro ESN Rev2 wnroN SDa.Nv 6
JACOBS ENGINEERING GROUP
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Artirlr Re R...... Hnndlino Rvst—
JOB HOUR AND FEE I
WORK ITEM
Specialty
Engineer
I Specialty
Engineer
CADD
Tech
I Clerical
TOTAL
1
Specifications
8
8
16
2
Cost Estimate
8
8
16
3
BHS Bid Review
5
5
10
4
Submittal Review
12
12
24
5
Initial Trip to verify existing conditions
16
0
16
TOTAL HOURS
49
33
82
RATE
$ 135.00
$ 128.00
$ 113.00
$ 110.00
$ 90.00
$ 130.00
$ 60.00
$ 58.00
PAYROLL ESTIMATE
$ 6,615
$ 4,224
$ -
$ -
$
$
$ 10,839
Task Expenses:
Mileage (150mi @ .51/mi x 1)
$ -
Mileage (150mi cQ .51/mi x 1)
$
Mileage (150mi Q .51/mi x 2)
$
Record Drawings
$ 100
Misc.
$ 35
Total Expenses
$ 135
TOTAL PAYROLL
$
10,839
Overhead 0.001/6
$
Subtotal
$
10,839
Profit 0%
$
1,626
Payroll Fee
$
12,465
Subconsultants
$
-
Expenses
$
135
Lump Sum Fee Total
$
12,600
J W�VMON—OOUMYWSOC ME M Bu16r MaNtege Scapa& i—S ReMlaom Fee_ESN R. wiI1roW WO.v 7