Notice to ProceedDANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: July 22, 2005
TO: Sandee Carlile, Director
Finance Department
FROM. Pamela G. Hanc k
Deputy Clerk
At the July 20, 2005, Board of County Commissioner's meeting the Board approved
ratification of the following:
Notice to Proceed and Task Order(s) with DRC, Inc. to perform debris management
services within Monroe County as a result of Hurricane Dennis.
Letter of Agreement with R.W. Beck, Inc., to perform debris management and disaster
related services to Monroe County as a result of Hurricane Dennis.
Enclosed is a copy of each of the above -mentioned for your records. Should you have any
questions please feel free to contact our office.
cc: File
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:_July 20. 2005
Bulk Item: Yes X No
Division: County Administrator
Department: CountYAdmin�or
Staff Contact Person: Thomas J. Willi
AGENDA ITEM WORDING: Ratification of the Notice to Proceed and Task Order(s) with DRC,
Inc. to perform debris management services within Monroe County as a result of Hurricane Dennis
ITEM BACKGROUND: Monroe County was included in Disaster Summary For FEMA-1595-DR,
Florida, under Public Assistance, for assistance for debris removal and emergency protective measures.
Monroe County has an agreement with DRC, Inc., dated April 1, 2002, as amended, to provide disaster
response and recovery services after a disaster. DRC, Inc. has been issued a Notice to Proceed and
Task Orders to proceed with the loading, hauling and transport of debris within the unincorporated
areas of Monroe County and other County operated properties/facilities, as directed. The
aforementioned Notice to Proceed and Task Order(s) were signed by the County Administrator
pursuant to Monroe County's Local State of Emergency declaration for Hurricane Dennis.
PREVIOUS RELEVANT BOCC ACTION: On February 13, 2002, the Board approved Agreement
for Disaster Response and Recovery Services with DRC, Inc. that became effective April 1, 2002. On
September 17, 2003, Board approved Amendment to Agreement with DRC, clarifying County's labor
and equipment options and authority to issue task orders in response to a disaster or emergency
declaration.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Unknown BUDGETED: Yes No X
General Revenue
COST TO COUNTY: 12.5%, State: 12.5%, FEMA: 75%, SOURCE OF FUNDS: Reserves
REVENUE PRODUCING: Yes — No X AMOUNT PER MONTH Year
APPROVED BY: County Atty YES OMB/Purchasing N/A Risk Management N/A
"i
DIVISION DIRECTOR APPROVAL:
Thomas J. Willi;
DOCUMENTATION: Included X Not Required
DISPOSITION- AGENDA ITEM #
C
UNTY So�MONROE
KEYWESTLORIDA 33040
(305)294-4641
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
(305) 292-4441 — Phone
(305) 292-4544 - Fax
July 14, 2005
Robert J. Isakson
Managing Director
DRC, Inc.
740 Museum Drive
Mobile, AL 36608
BOARD OF COUNTY COMMISSIONER
Mayor Dixie M. Spehar, District 1
Mayor Pro Tem Charles "Sonny" McCoy, 1 istrict 3
George Neugent, District 2
David P. Rice, District 4
Murray E. Nelson, District 5
Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida
Dear Mr. Isakson:
This serves as your Notice to Proceed and Task Order(s) with debris management services within Monroe County as a
result of Hurricane Dennis, and as directed by Monroe County in accordance with the terms of the contract executed with DRC,
Inc., dated April 1, 2002, as amended. As you know, this has been deemed an emergency situation and will be processed in
terms of emergency procedures.
DRC, Inc. shall perform the following tasks to assist the County in responding to the aftermath of Hurricane Dennis:
- The Contractor is tasked to proceed with the loading, hauling, and transport of debris from public rights -of -
way, streets and roads within the unincorporated areas of Monroe County and other County operated
properties/facilities, as directed, to the identified Temporary Debris Staging/Reduction (TDSR) Sites.
- The Contractor is tasked to proceed with reduction and site management at the following identified TDSR
Sites: 1). Sugarloaf Elementary School located at mile marker 19, and 2) the Quay Property located at mile
marker 102.
- The County reserves the right to task the Contractor with final disposal services by issuance of an amended
Notice-to-Proceed/Task Order during project progression.
- The County will compensate the Contractor in accordance with Article 3 of the above referenced contract.
Ju1.15 05 12:57p Thomas J Willi Co Rdmin 305-292-4544
p.2
PlcaW acknowlodgc oonc ur `i" wilh the above by DRC, Inc. by having the appropnatt person sign this Notice to
Procmd and Task order
APPMcd for tivafw -W&q•
Signaturc: C nn //
Ilde.
Date� 103-
ojNHCE COUNTY AT 199NEY
AP VEO AS TO M:
ANN A. TTON
agSISr�NTS T AT OAS NEY
APPMved for btiC, LK;
C
UNT-Y jo�MONROE
myVVWrGPWA=M
July 20, 2005
1. 10.1 �. . t l.i
��i�`- T
1
AMENDMENT TO NOTICE TO PROCEED
AND TASK ORDER
Ref Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe
County, Florida
The following amendmat to the Notice to Proceed inued on July 14, 2005, is agreed
upon as requested:
"The Contractor is tasked to proceed with the loading, hauling, and umuport of debris within
unincorporated areas of Mourne County and other Counter operated propaties/facilitim as
directed, to the identified Temporary Debris StaginBJReduction (TDSR) Sites", shall be amended
to read:
"The Contractor is tasked to proceed with the loading, hauling, and transport of debris within
unincorporated areas! of Mourm County, the City of Key Colony Beach, and other County
operated propetiess/facilities, as directed, to the identified Temporary Debris Stagigg/Reduction
(TDSR) Sites".
All other Stipulations to remain the same and in effoct.
Please acknowledge concurrence with the above by DRC, Inc., by having the appropriate
person sign this Notice to Proceed and Task Order
Approved for Monroe County:
Signature:
--- �/ /—::!—
Title- Colt 0� /(1 / Date, —
Approved for DRC, Inc.
Date: �' V
TO 39Vd Q3 1S3M A3A NOSSIUV8 9TLbb6Z50E EZ:TO 900Z/0Z/L0