Item B09M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: B.9
Agenda Item Summary #3316
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453 -8754
N/A
AGENDA ITEM WORDING: Approval to negotiate a contract with EAC Consulting, Inc., the
highest ranked respondent for Engineering Design and Permitting Services for the 1st Street/Bertha
Street (Key West) Roadway Improvement Project. If successful negotiations cannot be reached
approval is requested to negotiate a contract with the next highest ranked respondent until successful
negotiations are reached.
ITEM BACKGROUND: The County advertised an RFQ for engineering design and permitting
services for the project on June 23, 2017 and received 6 responses on July 27, 2017. The selection
committee met in an advertised meeting on August 24, 2017 to rank the responses. EAC Consulting,
Inc. was the highest ranked respondent. The ranking score sheet is attached.
The County will be constructing repairs and improvements to 1 Street/Bertha Street in Key West
which will require coordination with the City of Key West and FDOT due to the road's proximity to
the state highway, North Roosevelt Blvd (US 1). The project includes milling and resurfacing,
reconstruction of asphalt and base, and evaluation and repair or retrofit of the existing gravity
drainage system. The existing gravity drainage system will need to be evaluated and potentially
upgraded or replaced to mitigate periodic flooding due to sea level rise and other weather related
factors.
Staff has applied for and received programmed funding from FDOT SCOP (Small Counties
Outreach Program) to fund a portion of the construction and construction engineering and
inspections phases of the project. Construction is estimated to begin in the 2019 budget year. The
FDOT funding does not include the design phase of the project.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the County Roadway and
Drainage Improvement Program in the Fiscal Year 2015 through 2019
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to negotiate a contract with EAC Consulting, Inc.
DOCUMENTATION:
SC Final Ranking 1st and Bertha RFQ
FINANCIAL IMPACT:
Effective Date: to be determined (tbd)
Expiration Date: tbd
Total Dollar Value of Contract: tbd
Total Cost to County: tbd
Current Year Portion: tbd
Budgeted: yes
Source of Funds: 102 gas tax
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No
Grant: No
County Match: N/A
Insurance Required: yes
Additional Details: none
If yes, amount:
REVIEWED BY:
Judith Clarke
Completed
08/25/2017 11:36 AM
Christine Limbert
Completed
08/29/2017 3:36 PM
Budget and Finance
Completed
08/29/2017 3:58 PM
Maria Slavik
Completed
08/30/2017 7:28 AM
Kathy Peters
Completed
09/01/2017 12:29 PM
Board of County Commissioners
Completed
09/20/2017 9:00 AM
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