Item B17M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: B.17
Agenda Item Summary #3368
BULK ITEM: Yes DEPARTMENT: Project Management/ Facilities
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292 -4549
None
AGENDA ITEM WORDING: Approval of a fifth amendment to the agreement with Stockton
Maintenance Group, Inc. for janitorial services at Key West facilities on a month -to -month basis
pending the advertising of a Request For Proposals (RFP) and award of a contract.
ITEM BACKGROUND: Stockton Maintenance Group, Inc. ( "SMG ") provides janitorial services
at the May Hill Russell Library and the Department of Juvenile Justice Building- Second Floor ( "DJJ
Building ") and day porter janitorial services specifically at the Harvey Government Center
(excluding the Tax Collector's office areas) and the Monroe County Social Services Key West
Nutrition Site. The original 2014 Agreement provided for two (2) one (1) year renewals and both
options have been exercised. The current Agreement expires on October 31, 2017. We are
requesting to amend the term of the Agreement to continue on a month -to -month basis not to exceed
six (6) months pending the advertising of a Request For Proposals (RFP) and award of a new
contract for these services.
PREVIOUS RELEVANT BOCC ACTION:
October 17, 2014 — BOCC approved an Agreement with SMG to provide janitorial services at the
May Hill Russell Library and the Department of Juvenile Justice Building- Second Floor ( "DJJ
Building ").
January 21, 2015 — BOCC approved a First Amendment to the Agreement to change the
Contractor's scope of work at the DJJ Building and incorporate Addendum No. 3 of the bid
documents into the Agreement.
October 21, 2015 — BOCC approved a First Renewal, Second Amendment Agreement to renew the
Original Agreement for an additional term of one (1) year which commenced on November 1, 2015,
and terminated on October 31, 2016, and adjust the contract amount in accordance with the CPI -U.
February 10, 2016 — BOCC approved adding additional services to provide day porter janitorial
services specifically at the Harvey Government Center (excluding the Tax Collector's office areas)
and the Monroe County Social Services Key West Nutrition Site.
March 23, 2016 — BOCC approved a Third Amendment Agreement to correct two (2) scrivener's
errors in the written amount of monthly fees.
October 19, 2016 — BOCC approved a Fourth Amendment, Second Renewal Agreement for an
additional one (1) year term, which commenced on November 1, 2016, and terminates on October
31, 2017.
CONTRACT /AGREEMENT CHANGES:
Amending the term of the Agreement to continue on a month -to -month basis not to exceed six (6)
months while an RFP can be advertised and a new contract awarded.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Fifth Amendment KWL DJJ HGC
4th Amendment 2nd Renewal
Third amendment on 03 -23 -2016 Executed
Third amendment on 02 -10 -2016 not executed
First renewal second amendment
First amendment agreement
Bid Award Agreement
FINANCIAL IMPACT:
Effective Date: November 01, 2017
Expiration Date: Not to exceed 6 months
Total Dollar Value of Contract: $45,189.30
Total Cost to County: $45,189.30
Current Year Portion: N/A - $45,189.30 for Fiscal Year 2018
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: no
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: yes
Additional Details:
09/20/17 101 -20505 -CORRECTION FACILITIES
$30,379.38
6 months
Patricia Eables
09/20/17 001 -20501 - FACILITIES MAINTENANCE
$14,809.92
6 months
Completed
Total:
$45,189.30
REVIEWED BY:
Patricia Eables
Completed
10/03/2017 1:25 PM
Kevin Wilson
Completed
10/03/2017 1:39 PM
William DeSantis
Completed
10/03/2017 3:00 PM
Budget and Finance
Completed
10/03/2017 3:30 PM
Maria Slavik
Completed
10/03/2017 3:37 PM
Kathy Peters
Completed
10/03/2017 8:27 PM
Board of County Commissioners
Pending
10/18/2017 9:00 AM
FIFTH AMENDMENT AGREEMENT
FOR JANITORIAL SERVICES - MAY HILL RUSSELL LIBRARY AND
THE DEPARTMENT OF JUVENILE JUSTICE BUILDING - SECOND FLOOR
AND DAY PORTER JANITORIAL SERVICES AT THE HARVEY GOVERNMENT
CENTER (EXCLUDING THE TAX COLLECTOR'S OFFICE AREAS) AND THE
MONROE COUNTY SOCIAL SERVICES KEY WEST NUTRITION SITE
This Fifth Amendment Agreement is made and entered into this I8' day of October,
2017, between MONROE COUNTY, FLORIDA ( "COUNTY "), a political subdivision of the
State of Florida, 1100 Simonton Street, Key West, Florida 33040, and STOCKTON
MAINTENANCE GROUP, INC. ( "CONTRACTOR "), a Florida Corporation, 1975 Sansbury's
Way, Suite 116, West Palm Beach, Florida 33411.
WHEREAS, on October 17, 2014, the parties entered into an Agreement for the
CONTRACTOR to provide janitorial services at the May Hill Russell Library and the
Department of Juvenile Justice Building - Second Floor ( "DJJ Building ") (hereinafter "Original
Agreement "); and
WHEREAS, on January 21, 2015, the parties agreed to a First Amendment to the
Agreement to change the CONTRACTOR's scope of work at the DJJ Building and incorporate
Addendum No. 3 of the bid documents into the Agreement; and
WHEREAS, on October 21, 2015, the parties entered into a First Renewal, Second
Amendment Agreement, to renew the Original Agreement for an additional one (1) year term
which commenced on November 1, 2015, and terminated on October 31, 2016, and adjust the
contract amount in accordance with the CPI -U; and
WHEREAS, on February 10, 2016, the parties added additional services to provide day
porter janitorial services specifically at the Harvey Government Center (excluding the Tax
Collector's Office areas) and the Monroe County Social Services Key West Nutrition Site; and
WHEREAS, on March 23, 2016, the parties entered into a Third Amendment Agreement
to correct two (2) scrivener's errors in the written amount of monthly fees; and
WHEREAS, on October 19, 2016, the parties entered into a Fourth Amendment, Second
Renewal agreement; and
WHEREAS, the County desires to extend the term of the Original Agreement on a
month -to -month basis pending the advertising of a Request for Proposals ( "RFP ") and the award
of a contract; and
WHEREAS, the parties have found the Original Agreement, as amended, to be mutually
beneficial; and;
WHEREAS, the parties find that it would be mutually beneficial to enter into this Fifth
Amendment Agreement of the Original Agreement;
NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants set
forth below, the parties agree as follows:
1. In accordance with Paragraph 4, TERM OF AGREEMENT of the Original
Agreement:
a. The County amends the Term of Agreement with the term to commence November 1,
2017, and continue on a month -to -month basis for a period not to exceed six (6) months
pending the advertising of an RFP and award of a contract. The contract amount for
janitorial services at May Hill Russell Library remains per month at $1,512.88,
janitorial services at the Department of Juvenile Justice Building - Second Floor remains
per month at $2,468.32, for Day Porter janitorial services at Harvey Government Center
(excluding Tax Collector's office areas) remains per month at $2,662.76, and for Day
Porter janitorial services for Monroe County Social Services Key West Nutrition Center
remains per month at $887.59, totaling $7,531.55 per month.
Except as set forth in paragraph lof this Fifth Amendment Agreement, in all other respects, the
terms and conditions set forth in the Original Agreement, as amended, remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the day
and date first written above.
(SEAL)
Attest: KEVIN MADOK, CLERK
By:
Deputy Clerk
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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Mayor
Date:
CONTRACTOR:
STOCKTON MAINTENANCE GROUP,
INC.
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Printe Name and Date
SigAlvre
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Printed Name and Date
Signature rson authorized to
legally bind Corporation
Date: /o /.3 /' 7
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Print Name and Title
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Address: Zo P 6 - 1 .3.3
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Telephone Number
-iONROE COUNTY ATTORNEY'S OFFICE
APP ROVE IlAS TO FORA
�PATRICIA FABLES
ASSISTANT COUWY ATTORNEY
?ATE: _ I C! -- Z• -- q
FOURTH AMENDMENT SECOND RENEWAL AGREEMENT
FOR JANITORIAL SERVICES MAY HILL RUSSELL LIBRARY AND
DEPARTMENT OF JUVENILE JUSTICE BUILDING - SECOND FLOOR
This Third Amendment to Agreement for Janitorial Services, May Hill Russell Library
and Departme of Juveniles is Building- Second Floor ( "Agreement ") is made and entered
into this day of Mk - 2016, between MONROE COUNTY, FLORIDA
("COUNTY'), a political subdivision of the State of Florida, 1100 Simonton Street, Key West,
Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. ( "CONTRACTOR "), a
Florida Corporation, 1975 Sansbury's Way, Suite #116, West Palm Beach, Florida 33411.
WHEREAS, on October 15, 2014, the parties entered into the Agreement for the
CONTRACTOR to provide janitorial services at the May Hill Russell Library and the
Department of Juvenile Justice Building- Second Floor ( "DJJ Building "); and
WHEREAS, on January 21, 2015, the parties agreed to a First Amendment to the
Agreement t to change the CONTRACTOR's scope of work at the DJJ Building and incorporate
Addendum No. 3 of the bid documents into the Agreement; and
WHEREAS, on October 21, 2015, the parties entered into a First Renewal, Second
Amendment to the Agreement, to renew the original Agreement and adjust the terms in
accordance with the CPI -U; and
WHEREAS, on February 10, 2016, the parties added to provide day porter janitorial
services specifically at the Harvey Government Center (excluding the Tax Collector Office
areas) and the Monroe County Social Services Key West Nutrition Site; and
WHEREAS, on March 23, 2016, the parties corrected two scrivener's errors in the
written amount of monthly fees; and
WHEREAS, the parties have found the Agreement, Amendments and Renewal
Agreement to be mutually beneficial; and;
WHEREAS, the parties find that it would be mutually beneficial to enter into this Fourth
Amendment Second Renewal agreement; now therefore
NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants set
forth below, the parties agree as follows:
1. In accordance with Paragraph 4 of the Original Agreement, the County exercises the
option to renew the Original Agreement for the second of the two (2) one -year terms.
This term will commence on November 1, 2016 and terminate October 31, 2017.The
contract amount is adjusted .7% for janitorial services at May Hill Russel Library from
$1,502.36 per month to $1,512.88 per month, janitorial services at the Department of
Juvenile Justice Building - Second Floor from $2,451.16 per month to $2,46832 per
month, for Day Porter janitorial services at Harvey Government Center (excluding Tax
Collector) from $2,644.25 per month to $2,662.76 per month and for Day Porter
janitorial services for Monroe County Social Services Key West Nutrition Center from
$881.42 per month to $887.59 per month totaling $7,531.55 per month in accordance
with the percentage change
Index (CPI -U) for all Urb an
Statistics and shall be based
previous year.
in the U.S. Department of Commerce Consumer Price
Consumers as reported by the U.S. Bureau of Labor
upon the CPI -U computation at December 31 of the
2. Except as set forth above, in all other respects, the terms and conditions set forth in the
Original Agreement as Amended remain in full force and effect.
14ESS WHEREOF, the parties hereto have set their hands and seals the day and
written.
P n ;' M..d e K- BOARD OF COUNTY COMMISSIONERS HEA , CLERK OF MONROE COUNTY, FLORIDA .
By:
Deputy Clerk Mayor
Date: (fi n - 19, a. a i 6 Date: Able -, 19, 7-
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STOCKTON MAINTENANCE GROUP, INC.
Witnesses for CONTRACTOR:
Pri t Name Date
Signature
Print Name Date
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Signa of persona rized to
legally bind Corporation
Date: 11-119-14 D
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Print Name and Title
Address:
Telephone Number
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WHEREAS, on October 15, 2014, the parties entered into the Agreement for the
CONTRACTOR to provide janitorial services at the May Hill Russell Library and the
Department of Juvenile Justice Building- Second Floor ("DJJ Building"); and
WHEREAS, on January 21, 2015, the parties agreed to a First Amendment to the
Agreement t to change the CONTR ACT OR's scope of work at the DJJ Building and incorporate
Addendum No. 3 of the bid documents into the Agreement; and
WHEREAS, on October 21, 2015, the parties entered into a First Renewal, Second
Amendment to the Agreement, to renew the original Agreement and adjust the terms in
accordance with the CPI-U; and
WHEREAS, the parties have found the Agreement, Amendments and Renewal
Agreement to be mutually beneficial; and;
WHEREAS, CONTRACTOR desires and is able to provide day porter janitorial services
for the COUNTY at additional locations in Key West, specifically at the Harvey Government
Center (excluding the Tax Collector Office areas) and the Monroe County Social Services Key
West Nutrition Site; and
WHEREAS, this Third Amendment serves to amend the Agreement to incorporate and
include the CONTR ACT OR's scope of services to be provided at the Harvey Government
Center (excluding the Tax Collector Office areas) and the Monroe County Social Services Key
West Nutrition Site;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
below, the parties agree to amend the Agreement as follows:
1. SCOPE OF THE WORK shall be amended to incorporate and include the followinE
additionaI COUNTY facilities and CONTRACTOR's services:
MONROE COUNTY SOCIAL SERVICES KEY WEST NUTRITION SITE
The CONTRACTOR shall furnish day porter janitorial service with one daytime building
attendant on site. Janitorial services shall be provided 5 days a week, Monday through Friday
IN III III
Harvey Government Center (excluding the Tax Collector Office areas), 1200
Truman Avenue, consisting of approximately 12,000 sf.
NOTE: Harvey Government Center (excluding the Tax Collector Office areas) has one (1) male
public restroom with two (2) toilets, three (3) sinks and two (2) urinals, one (1) female public
restroom, one with three (3) toilets and three (3) sinks and two (2) breakrooms with one (1) sink
each.
Monroe County Social Services Key West Nutrition Site, 1206 Truman Avenue,
consisting of approximately 4,620 sf.
NOTE: Monroe County Social Services Key West Nutrition Site has one (1) male public
restroorn with one (1) toilet, two (2) sinks and one (1) urinal, one (1) female public restroom, one
with two (2) toilets and two (2) sinks and one (1) employee restroom with one (1) toilet and one
(1) sink.
A. Restroom Sanitation shall include the following on a daily basis: (Monroe County
Social Services Key West Nutrition Site restrooms shall be cleaned two (2) times
daily, once in the morning and again in the afternoon)
MMIMUMM =0 -qr r�
ix All other work necessary to maintain a clean and sanitary condition in these
restrooms shall be accomplished, whether it is specifically noted in these
specifications or not.
B. General Office Cleaning shall include the following on a daily basis:
i. Tile floors — dust mopped and/or damp mopped.
I
2
Janitorial Services — Facilities — Key West, Monroe County, Florida
ill. Low ledges, sills, rails and baseboards dusted and spot cleaned.
iv. Trash and recycle containers emptied and liners changed.
V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as
the Oreek. Carpeting shall be spot cleaned.
1111 111111 1
i. Clean and disinfect interior car walls, holding bars and push buttons.
ii. Vacuum and damp mop floor.
ill. Vacuum door track.
iv. Clean and polish interior and exterior of elevator doors.
E. Weekly janitorial services shall include:
i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished.
ii. Obvious scuffinarks shall be removed from resilient flooring.
iii. All door vents cleaned.
F. Monthly janitorial services shall include:
i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves,
window blinds, etc.)
3
Janitorial Services — Facilities — Key West, Monroe County, Florida
11. All walls dusted monthly
lit All air conditioning vents, supply and return air grilles cleaned.
G. Additional Services: Shall be performed once every three-month period. It is
preferred that the CONTRACTOR have evening/weekend access to the facilities
in order to perform the following additional services.
Sustainable cleaning chemicals (non-disinfecting) that meet the
requirements of Green Seal's GS-37 and/or EPA's Design for Environment
Sufficient supervisory personnel shall be provided and systematic inspection
will be conducted by the Contractor to ensure that all services are properly
performed, as specified. To ensure that any problems that may arise will be
taken care of promptly, the Contractor will maintain a twenty-four hour
Janitorial Services — Facilities — Key West, Monroe County, Florida
telephone contact seven days per week for the receipt of any complaints
and/or addressing any issues.
Random inspections shall
• performed by County Representatives from the
Public Works/Engineering Division administering the contracts.
Deficiencies shall be corrected within a twenty-four (24) hour period of
notification to the contractor. Failure of the contractor to correct such
deficiencies shall result in prorated deduction from the monthly invoice.
iii. Uniforms are preferred for custodial personnel however, photo identification
cards are required, which shall clearly identify personnel as employees oft e
contractor, This requirement shall apply upon entering County property and
at all time while on duty.
K. County personnel are on-site at these locations prior to and after the
CONTRACTOR's service hours.
L. 8 hours of janitorial services shall be provided 5 days a week, Monday through
Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six
(6) hours of service provided at the Harvey Government Center and two (2) hours
of service provided at the Nutrition Site per day.
M. Facility Security
i. Arrangements for access to the facilities will b-
_ _ Issuance of keys and other procedures will be
arranged through the County's Representative. Written confirmation of
receipt of keys shall be signed by the Contractor. The Contractor shall be
5
Janitorial services — Facilities — Key West, Monroe County, Florida
replacement is required because of Contractor's loss or misuse, Contractor
shall promptly reimburse the County for any incurred cost. Contractor will
not be allowed to duplicate keys.
iii. The Contractor shall report any problems regarding open doors and/or
vandalism to the County Facilities Maintenance Department.
2. PAYMENTS TO CONTRACTOR, shall be amended as follows:
a. MONTHLY FEE FOR JANITORIAL SERVICES FOR MAY HILL RUSSELL
Y:
One Thousand- Five Hundred Two Dollars andThirtv Six Cents $1,502.36
b. MONTHLY FEE FOR JANITORIAL SERVICES FOR DEPARTMENT OF
JUVENILE JUSTICE BUILDING — SECOND FLOOR
Two Thousand, Four Hundred Fifty One Dollars and Sixteen Cents $2,451.16
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an M 1 W&ftexyj WN 01 kyj I NON 101 RON 5 a EALCM to 14 111 11�1 I ME W. WWII I FUNUM67U]
Two'I'liousand. Six Hundred Forty Four Dollars and Twenty Five Cents $2,644.25
I=- Aw-11111 mm ael l - I ♦ VU NIN -
10 910 , 91ML615191ow-
Figlit Hundred Eighty One Dollars and forty Two Cents $881.42
Totaling: Seven Thousand Four Hundred Seventy-nine and 19/1,00 Dollars
($7,479.19) per month.
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6
Janitorial Services — Facilities — Key West, Monroe County, Florida
Totaling: Seven Thousand Four Hundred Seventy-nine and 19/100 Dollars
($7,479.19) per month.
These terms of service shall commence on March 01, 2016 and terminate October 31, 2016
3. Except as set forth above, in all other respects, the teens and conditions set forth in the
Original Agreement as Amended remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
gkl%ove written.
■
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layor
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Print Name Date MONROE COUNTY ATTORNEY
Janitorial Services — Facilities — Key West, Monroe County, Florida r—
ate: 5 __ cz � - / 60
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legally bind Corporation
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THIRD AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICES
MAY HILL RUSSELL LIBRARY AND
DEPARTMENT OF JUVENILE JUSTICE BUILDING - SECOND FLOOR
This Third Amendment to Agreement for Janitorial Services, May Hill Russell Library
and Department of Juvenile Justice Building- Second Floor ( "Agreement ") is made and entered
into this day of _ _ 2016, between MONROE COUNTY, FLORIDA
( "COUNTY "), a political subdivision of the State of Florida, 1100 Simonton Street, Key West,
Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. ( "CONTRACTOR "), a
Florida Corporation, 1975 Sansbury's Way, Suite #116, West Palm Beach, Florida 33411.
WHEREAS, on October 15, 2014, the parties entered into the Agreement for the
CONTRACTOR to provide janitorial services at the May Hill Russell Library and the
Department of Juvenile Justice Building- Second Floor ( "DJJ Building"); and
WHEREAS, on January 21, 2015, the parties agreed to a First Amendment to the
Agreement to change the CONTRACTOR's scope of work at the DJJ Building and incorporate
Addendum No. 3 of the bid documents into the Agreement; and
WHEREAS, on October 21, 2015, the parties entered into a First Renewal, Second
Amendment to the Agreement, to renew the original Agreement and adjust the terms in
accordance with the CPI -U; and
WHEREAS, the parties have found the Agreement, Amendments and Renewal
Agreement to be mutually beneficial; and;
WHEREAS, CONTRACTOR desires and is able to provide day porter janitorial services
for the COUNTY at additional locations in Key West, specifically at the Harvey Government
Center (excluding the Tax Collector Office areas) and the Monroe County Social Services Key
West Nutrition Site; and
WHEREAS, this Third Amendment serves to amend the Agreement to incorporate and
include the CONTRACTOR's scope of services to be provided at the Harvey Government
Center (excluding the Tax Collector Office areas) and the Monroe County Social Services Key
West Nutrition Site;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
below, the parties agree to amend the Agreement as follows:
1. SCOPE OF THE WORK shall be amended to incorporate and include the following
additional COUNTY facilities and CONTRACTOR's services:
HARVEY GOVERNMENT CENTER (excluding the Tax Collector Office areas) AND
MONROE COUNTY SOCIAL SERVICES KEY WEST NUTRITION SITE
The CONTRACTOR shall furnish day porter janitorial service with one daytime building
attendant on site. Janitorial services shall be provided 5 days a week, Monday through Friday
Janitorial Services -- Facilities -- Key West, Monroe County, Florida
(excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six (6) hours of service
provided at the Harvey Government Center and two (2) hours of service provided at the Monroe
County Social Services Key West Nutrition Site per day. These person(s) will perform scheduled
and assigned janitorial tasks as well as respond to calls for service, to include but not limited to,
such things as spills and weather related incidents. The CONTRACTOR shall furnish all
necessary labor, supplies, equipment, training and safety devices required in the performance of
this scope of services at these locations:
➢ Harvey Government Center (excluding the Tax Collector Office areas), 1200
Truman Avenue, consisting of approximately 12,000 sf.
NOTE: Harvey Government Center (excluding the Tax Collector Office areas) has one (1) male
public restroom with two (2) toilets, three (3) sinks and two (2) urinals, one (1) female public
restroom, one with three (3) toilets and three (3) sinks and two (2) breakrooms with one (1) sink
each.
➢ Monroe County Social Services Key West Nutrition Site, 1200 Truman Avenue,
consisting of approximately 4,620 sf.
NOTE: Monroe County Social Services Key West Nutrition Site has one (1) male public
restroom with one (1) toilet, two (2) sinks and one (1) urinal, one (1) female public restroom, one
with two (2) toilets and two (2) sinks and one (1) employee restroom with one (1) toilet and one
(1) sink.
A. Restroom Sanitation shall include the following on a daily basis: (Monroe County
Social Services Key West Nutrition Site restrooms shall be cleaned two (2) times
daily, once in the morning and again in the afternoon)
i. All Floors swept, loose dirt removed.
ii. Wash and disinfect floor.
iii. Stall partitions damp cleaned.
iv. All commodes, urinals, basins and vanities shall be scoured and disinfected.
V. All urinal traps shall be specially cleaned and disinfected.
vi. All sanitary napkin receptacles will be cleaned, waste disposed, and
disinfected.
vii. Mirrors shall be cleaned and polished.
viii. All supplies shall be replenished (paper goods, soap, etc.).
ix All other work necessary to maintain a clean and sanitary condition in these
restrooms shall be accomplished, whether it is specifically noted in these
specifications or not.
B. General Office Cleaning shall include the following on a daily basis:
L Tile floors — dust mopped and /or damp mopped.
ii. Furniture and Furnishings - Dusted and spot cleaned.
2
Janitorial Services Facilities -- Key West, Monroe County, Florida r
iii. Low ledges, sills, rails and baseboards dusted and spot cleaned.
iv. Trash and recycle containers emptied and liners changed.
V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as
the Oreck. Carpeting shall be spot cleaned.
C. General Cleaning of Public Areas, Hallways, Break Rooms and Kitchens shall be
completed daily, and include the following:
i. All tile floors are to be dust mopped and spot cleaned.
ii. All furniture and furnishings to be dusted and spot cleaned.
iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with
a damp cloth to reduce the amount of dust in the building.
iv. All trash receptacles emptied and trash can liners replaced.
V. All upholstered furniture to be vacuumed.
vi. All carpeting and entry mats shall be vacuumed with a powerful HEPA
vacuum, such as the Oreck.
vii. All sinks and water fountains outside the restroom areas are to be cleaned
daily. Water fountains are to be polished periodically.
viii. Exterior of refrigerators, stoves, microwaves, cabinets and counter tops are
to be cleaned.
ix. Harvey Government Center Meeting Room shall be cleaned on a daily
basis including the dais and adjacent podium, desks and tables.
D. Daily Elevator Maintenance: (Harvey Government Center)
i. Clean and disinfect interior car walls, holding bars and push buttons.
ii. Vacuum and damp mop floor.
iii. Vacuum door track.
iv. Clean and polish interior and exterior of elevator doors.
E. Weekly janitorial services shall include:
i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and, "or polished
ii. Obvious scuffmarks shall be removed from resilient flooring.
iii. All door vents cleaned.
iv. All door handles, exit devises, push plates and pull plates shall be cleaned
with a disinfectant wipe.
V. Water fountains are to be polished.
vi. Tile floors are to be damp or steam mopped.
vii. Sweep out and dust Stairwells_
F. Monthly janitorial services shall include:
i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves,
window blinds, etc.)
3
Janitorial Services -- Facilities - Key West, Monroe County, Florida
ii. All walls dusted monthly
iii. All air conditioning vents, supply and return air grilles cleaned.
G. Additional Services: Shall be performed once every three -month period. It is
preferred that the CONTRACTOR have evening/weekend access to the facilities
in order to perform the following additional services.
i. Resilient Flooring shall be swepudust mopped and stripped. After
application of three coats of wax, areas shall be buffed sufficiently for
maximum gloss and uniform sheen from wall to wall, including corners.
The waxed floor shall present a clean appearance free from scuffmarks or
dirt smears. Furniture and/or other equipment moved during floor stripping
and waxing shall be returned to their original positions.
ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be
vacuumed of all loose soil and debris prior to cleaning, and shall be free of
streaks, stains and spots, and shall have a bright uniform color upon
completion of dry cleaning, steam cleaning or shampooing. Carpet cleaning
methods and products are to be coordinated with the County's
Representative.
H. Contractor agrees to use and provide documentation for whole - building cleaning
and maintenance practices, using:
i. Sustainable cleaning chemicals (non - disinfecting) that meet the
requirements of Green Seal's GS -37 and "or EPA's Design for Environment
program.
ii. Use of micro -fiber wipes, dust cloths and dust mops in place of paper wipes
and where paper products are used, including hand towels, use of products
that contain at Ieast 30 11 ' . 0 recycled content and which are recyclable.
iii. Floor care products (finishers and sealers) shall be durable and slip resistant
and the finish shall be free of zinc (metal -free) or shall meet the
requirements of Green Seal's GS -40 and, "or Environmental Choices CCD -47
and/or EPA's Design for the environment program.
iv. Carpet care products shall meet the requirements of GS -37 an&'or CCD -148
V. Proper training of Contractor's personnel in the hazards, use, maintenance
and disposal of cleaning chemicals, dispensing equipment and packaging.
vi. Use of hand soaps that do not contain antimicrobial agents, except where
required by health codes and that meet Green Seal GS -41 A standard
vii. Use of cleaning equipment that reduces impacts on the Indoor Air Quality.
I. Supervision and Inspection of Work:
i. Sufficient supervisory personnel shall be provided and systematic inspection
will be conducted by the Contractor to ensure that all services are properly
performed, as specified. To ensure that any problems that may arise will be
taken care of promptly, the Contractor will maintain a twenty -four hour
4
Janitorial Services -_. Facilities- Key West, Monroe County, Florida
telephone contact seven days per week for the receipt of any complaints
and/or addressing any issues.
ii. Random inspections shall be performed by County Representatives from the
Public Works/Engineering Division administering the contracts.
Deficiencies shall be corrected within a twenty-four (24) hour period of
notification to the contractor. Failure of the contractor to correct such
deficiencies shall result in prorated deduction from the monthly invoice.
Personnel
i. Contractor employees must consent to background checks. The County
reserves the: right to refuse personnel based on results of the background
check. The County reserves the right to demand of the Contractor
replacement of an employee for the Contractor if a conflict or problem with
that employee should arise. The Contractor will be responsible for the
supervision, hiring and firing of their own employees and shall be solely
responsible for the pay, worker's compensation insurance and benefits.
ii. Communication between the County Representative and the cleaning
personnel is very important. Therefore, the Contractor must assure that at
least one cleaning personnel per building can communicate well with the
County Representative. Any employee hired by the Contractor will be the
Contractor's employee and in no way has any association with the County.
The Contractor shall insure that its employees are trained in all appropriate
safety regulations including but not limited to, OSHA regulations and all
other local, State and Federal regulations.
iii. Uniforms are preferred for custodial personnel however; photo identification
cards are required, which shall clearly identify personnel as employees of the
contractor. This requirement shall apply upon entering County property and
at all time while on duty.
K. County personnel are on -site at these locations prior to and after the
CONTRACTOR's service hours.
L. 8 hours of janitorial services shall be provided 5 days a week, Monday through
Friday (excluding holidays), continuously from 8:00 a.m. to 4:00 p.m., with six
(6) hours of service provided at the Harvey Government Center and two (2) hours
of service provided at the Nutrition Site per day.
M. Facility Security
Arrangements for access to the facilities will be coordinated through the
County's Representative. Issuance of keys and other procedures will be
arranged through the County's Representative. Written confirmation of
receipt of keys shall be signed by the Contractor. The Contractor shall be
Janitorial Services -- Facilities -- Key West, Monroe County, Florida
responsible for determining which employees shall be assigned keys and
return all keys to the County immediately upon termination of contract.
Contractor shall report immediately any loss or misuse of keys. In the event
keys are not returned and/or duplication of keys, rekeying of locks or lock
replacement is required because of Contractor's loss or misuse, Contractor
shall promptly reimburse the County for any incurred cost. Contractor will
not be allowed to duplicate keys.
ii. All doors found locked should be left locked. Security of the building shall
be the responsibility of the Contractor during the designated cleaning service.
Absolutely no one other than authorized personnel can be in the facility after
regular business hours. This includes relatives, friends, etc. Contractor is to
lock all doors as directed and turn off lights except those designated by the
County's Representative to be left on.
iii. The Contractor shall report any problems regarding open doors and,
vandalism to the County Facilities Maintenance Department.
N. Contractor shall provide all labor, supplies, tools and equipment necessary for the
cleaning performance of his work under the contract. All supplies, including but not
limited to, hand soap, paper towels, toilet paper, and trash can liners, shall be supplied by
the Contractor. Restrooms are equipped with the Bay West toilet paper dispensers. Soap
and paper towel dispensers are Renown. The County can supply additional dispensers of
like kind as needed. The Contractor shall maintain stock in each facility in an amount
sufficient to last through the next cleaning day.
2. PAYMENTS TO CONTRACTOR, shall be amended as follows:
a. MONTHLY FEI? FOR JANITORIAL SERVICES FOR MAY HILL RUSSELL
LIBRARY:
One Thousand, Four Hundred Ninetv Dollars and Forty Three Cents $1,502.36
AMOUNT WRITTEN OUT
b. MONTHLY FETE FOR JANITORIAL SERVICES FOR DEPARTMENT OF
JUVENILE JUSTICE BUILDING - SECOND FLOOR
Two Thousand, Four Hundred Thirty One Dollars and Seventy Cents $2,451.16
AMOUNT WRITTEN OUT
c. MONTHLY FEE FOR DAY PORTER JANITORIAL SERVICES FOR
HARVEY GOVERNMENT CENTER (excluding the Tax Collector Office areas)
Two Thousand Six Hundred Forte Four Dollars and Twenty Five Cents $2,644.25
AMOUNT WRITTEN OUT
d. MONTHLY FEE FOR DAY PORTER JANITORIAL SERVICES FOR
MONROE COUNTY SOCIAL SERVICES KEY WEST NUTRITION SITE
Eight Hundred Eighty One Dollars and Forty Two Cents $881.42
Janitorial Services - Facilities -- Key West, Monroe County, Florida
Totaling: Seven Thousand Four Hundred Seventy -nine and 19 /100 Dollars
($7,479.19) per month.
These terms of service shall commence on March 01, 2016 and terminate October 31, 2016.
3. Except as set forth above, in all other respects, the terms and conditions set forth in the
Original Agreement as Amended remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
(SEAL)
Attest: AMY HEAVILIN, CLERK
By:
Deputy CIerk
Date:
STOCKTON MAINTENANCE GROUP, INC.
Wit esses for CO TRACTOR:
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor
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Signatur person auth rized to
legally bind Corporation
Date: 2 _ `
Print Name and Title
Address:
Telephone Numbe � 1 G P, q --0 Z /
MONROE COUNTY A ORNEY
A PROVED ASr'TO ORY
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CHRIS BRbSIO
ASS�$TANT CgUNTY ATTORNEY
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Janitorial Services - Facilities -- Key West, Monroe County, Florida
Print Name Date
FIRST RENEWAL, SECOND AMENDMENT AGREEMENT FOR JANITORIAL SERVICES
MAY HILL RUSSELL LIBRARY AND
DEPARTMENT OF JUVENILE JUSTICE BUILDING — SECOND FLOOR
This First Renewal, Second Amendment Agreement is made and entered into this 21 S ' day of
G(:N , 2015, between MONROE COUNTY, FLORIDA ( "COUNTY "), a political
subdivision of the State of Florida, whose address is 1 100 Simonton Street, Key West, Florida 33040,
and Stockton Maintenance Group, Inc. (SMG) ("CONTRACTOR "), a Florida corporation, whose
address 1975 Sansbury Way, Suite 116, West Palm Beach, FL 33411.
WHEREAS, on October 15, 2014, the parties entered into an agreement to provide janitorial
services for the May Hill Russell Library and /or the Department of Juvenile Justice Building — Second
Floor, Monroe County (hereinafter "Original Agreement "); and
WHEREAS, on January 21, 2015 the parties amended the contract to add, modify, clarify,
supplement and incorporate Addendum No. 3 into the contract documents; and
WHEREAS, the parties have found the Original Agreement to be mutually beneficial; and;
WHEREAS, the parties find that it would be mutually beneficial to enter into this First Renewal
agreement; now therefore
NOW, THEREFORE, NOW THEREFORE, IN CONSIDERATION of the mutual promises
and covenants set forth below, the parties agree as follows:
In accordance with Paragraph 4 of the Original Agreement, the County exercises the option to
renew the Original Agreement for the first of the two (2) one -year terms. This term will commence
on November 1, 2015 and terminate October 31, 2016.The contract amount is adjusted .8% for
janitorial services at May Hill Russel Library from $1,490.43 per month to $1,502.36 per month
and for janitorial services at the Department of Juvenile Justice Building- Second Floor from
$2,431.70 per month to $2,451.16 per month in accordance with the percentage change in the U.S.
Department of Commerce Consumer Price Index (CPI -U) for all Urban Consumers as reported by
the U.S. Bureau of Labor Statistics and shall be based upon the CPI -U computation at December 31
of the previous year.
2. Except as set forth above, in all other respects, the terms and conditions set forth in the Original
Agreement as Amended remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above
written.
VILIN, CLERK
fS 67
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
B t
Mayor
Date:
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First Renewal Second Amendment Agreement
October 21 2015
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Witnesses for CONTRACTOR:
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Signature
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Signat re of person authorized to
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Print Name
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Print Title
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Address:
Telep e Number
First Renewal Second Amendment Agreement October 21 2015
WHEREAS, on October 15, 2014, the parties entered into an agreement to provide janitorial
services for the May Hill Russell Library and/or the Department of Juvenile Justice Building — Second
Floor, Monroe County (hereinafter "Original Agreement"); and
WHEREAS, the parties acknowledged receipt of Addendum No. 3 in the bid documents and bid
submission; and
WHEREAS, the parties hereto wish to amend the contract to add, modify, clarify, supplement
and incorporate Addendum No. 3 into the contract documents; and
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below,
the parties agree to amend the original contract dated October 15, 2014, as follows:
1�1
I Emma
V. Vacuum carpets
vi. Carpeting spot cleaned
B. RESTROOM SANITATION Non-business hours, Monday through Sunday, six
days per week. Non-business hour access to the facility will be provided via fingerprint
bio-reader
i. Floors swept and loose dirt removed
ii. Floor washed, disinfected and mopped
iii. Stall partitions damp cleaned
iv. Commodes, urinals.. basins & vanities scoured and disinfected.
Bid Award Amendment Agreement January 21 2015
V. All supplies replaced with sufficient stock to last through the next cleaning day
(includes hand soap, paper towels & toilet paper)
vi. Trash receptacles emptied and liners replaced.
vii. Mirrors polished
Bid Award Amendment Agreement January 21 2015
E. Proper training of Contractor's personnel in the hazards, use, maintenance and disposal of
cleaning chemicals, dispensing equipment and packaging
F. Use of hand soaps'that do not contain antimicrobial agents, except where required by health
codes and that meet Green Seal GS-4 I A standard
2. Except as set forth above, in all other respects, the terms and conditions set forth in the Original
Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first abo
MMM
VILIN, CLERK
Witnesses for CONTRACTOR:
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Bid Award Amendment Agreement D
MA D101 In WILIJay LIN WIN I a U INZLN
THE AGREEMENT
The Agreement consists of this document, the bid documents, exhibits, and any addenda only
to tm w
The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and
safety devices required in the performance of same for the May Hill Russell Library, located at 700
Fleming Street in Key West, Florida, consisting of approximately 13,137 square feet (see attached
Exhibit "A") and serving an average of 900 people per day,. As per the 2012 — 2013 fiscal year statistics.
M 1 111111111 11 �
1919 MWIMI I! I i i �� imq! •��
Bid Award Agreement October 2014
NOTE: Key West Library has two (2) male public restrooms with one (1) toilet and one (1) urinal ea B. "17.g
two (2) female public restrooms, one with one (1) toilet (auditorium family restroom) and one with two
(2) toilets, and one (1) employee restroom with one (1) toilet.
B. All sinks and water fountains outside the restroorn areas are to be cleaned daily. Water
fountains are to be polished periodically.
General Cleaning shall be completed daily, and should include the following:
i. All tile floors are to be dusted and mopped with water and floor cleaner!
ii. All furniture and furnishings to be dusted and spot cleaned.
iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp
cloth to reduce the amount of dust in the building.
iv. All trash and recycle receptacles emptied, and trash can liners replaced.
V. All upholstered furniture to be vacuumed.
vi. All vinyl-covered furniture to be wiped.
vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the
Ore.
D. Weekly janitorial services to include:
i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished,
both the inside and outside of the glass entryway doors.
ii. Obvious scuff marks shall be removed from resilient flooring.
E. Monthly janitorial services to include:
i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, etc.)
ii. All walls dusted monthly
iii. All air conditioning vents, supply and return air grilles cleaned.
iv. All Venetian blinds on windows to be dusted.
F. The Contractor shall insure all exterior doors are locked while they are servicing the
building and upon their departure. The Contractor is not to let anyone in the building except janitorial
staff.
G. Janitorial services will be six (6) days a week, on the days the library is open (currently
Monday through Saturday, excluding holidays), beginning at 7:00 a.m., and finishing no later than the
Library opening time of 9:30 a.m. Should the Contractor need additional time to complete the scope of
work, a mutually agreed upon schedule between the Contractor and the Library allowing the Contractor
to start prior to 7:00 a.m. may be implemented.
Bid Award Agreement October 2014
K. The Contractor shall report any problems regarding open doors and/or vandalism to t
Facilities Maintenance Department, telephone (305) 292-4431 or (305) 292-4436.
L. The Contractor shall provide all supplies necessary for the cleaning performance of his
work under the contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper,
and trash can liners, shall be supplied by the Contractor. The Contractor will be given access to 2
storage closets, one in the lounge for their exclusive use and to which only they shall have the keys, and
one at the rear entrance where they may store pails, mops, and other needed supplies and equipment.
M. Additional Services: (shall be performed once in every three month period, and shall •
Bid Award Agreement October 2014
D. FITNESS ROOM MAINTENANCE (Monday through Saturdai
i. Same as RESTROOM SANITATION as described above
ii. Vacuum and damp mop floor
iii. Vacuum door track
F. PERIODIC SERVICES
i. Floors buffed once a of
m3mmmyssuffram.
Contractor agrees to use and provide documentation for whole-building cleaning and
Bid Award Agreement October 2014
E. Proper training of Contractor's personnel in the hazards, use, maintenance and disposal of
cleaning chemicals, dispensing equipment and packaging
F. Use of hand soaps that do not contain antimicrobial agents, except where required by health
codes and that meet Green Seal GS-41 A standard
D. MONTHLY FEE FOR JANITORIAL SERVICES FOR MAY HILL RUSSELL
LIBRARY:
One 'Thousand, Four Hundred Ninety Dollars and Forty "Three Cents
AMOUNT WRITTEN OUT
E. MONTHLY FEE FOR JANITORIAL SERVICES FOR DEPARTMENT OF JUVENILE
JUSTICE BUILDING — SECOND FLOOR
Two Thousand, Four Hundred Thirty One Dollars and Seventy Cents
AMOUNT WRITTEN OUT
9
5. ACCEPTANCE OF CONDITIONS BY CONTRACTOR
Bid Award Agreement October 2014
B. "17.g
CONTRACTOR has, and shall maintain throughout the term of this Agreement, appropriaLU
licenses. Proof of such licenses and approvals shall be submitted to the COUNTY upon request.
Bid Award Agreement October 2014
during the term of this AGREEMENT, this section will survive the expiration of the term of t
IMP
AGREEMENT or any earlier termination of this AGREEMENT.
• •.f:
INDEPENDENT CONTRACTOR
Bid Award Agreement October 2014
Bid Award Agreement October 2014
15. NO PLEDGE OF CREDIT
CONTRACTOR shall not pledge the COUNTY'S credit or make it a guarantor of payment or
surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness, CONTRACTOR
further warrants and represents that it has no obligation or indebtedness that would impair its ability to
fulfill the terms of this contract.
MIMI
County Attorney
Post Office. Box 1026
Key West, FL 33041-101
17. TAXES
COUNTY is exempt from payment of Florida State Sales and Use taxes, CONTRACTOR shall
not be exempted by virtue of the COUNTY'S exemption from paying sales tax to its suppliers for
Bid Award Agreement October 2014
materials used to fulfill its obligations under this contract, nor is CONTRACTOR authorized to use t B. "17.g
COUNTY'S Tax Exemption ber in securing such materials. CONTRACTOR shall be responsible
for any and all taxes, or payments of withholding, related to services rendered under this agreement.
ADJUDICATION ❑F DISPUTES OR DISAGREEMENTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to
be resolved by meet and confer sessions between representatives of COUNTY and CONTRACTOR. If
Bid Award Agreement October 2014
25. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of COUNTY and CONTRACTOR and their respective legal representatives, successors, and
WER-W
26. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance of
this Agreement have been duly authorized by all necessary COUNTY and corporate action, as required
by law.
27. CLAIMS FOR FEDERAL OR STATE AID
CONTRACTOR and COUNTY agree that each shall be, and is, empowered to apply for, seek,
and obtain federal and state funds to further the purpose of this Agreement; provided that all
applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to
submission.
30. NON-RELIANCE BY NON-PARTIES
Bid Award Agreement October 2014
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement
31. ATTESTATIONS
CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, to
include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement.
32. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of
any member, officer, agent or employee of Monroe County in his or her individual capacity, and no
member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or
be subject to any personal liability or accountability by reason of the execution of this Agreement.
33. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any of the
parties hereto may execute this Agreement by signing any such counterpart.
34. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference
only, and it is agreed that such section headings are not a part • this Agreement and will not be used in
the interpretation • any provision of this Agreement.
36. MUTUAL REVIEW
This agreement has been carefully reviewed by Contractor and the County therefore, this
agreement is not to be construed against either party on the basis of authorship.
37. INCORPORATION OF BID DOCUMENTS
The terms and conditions of the bid documents are incorporated by reference in this contract
Bid Award Agreement October 2014
The County's performance and obligation to pay under this agreement is contingent upon an
annual appropriation • the Board of County Commissioners. In the event that the County funds on
which this Agreement is dependent are withdrawn, this Agreement is terminated and the County has no
further obligation under the terms of this Agreement to the Contractor beyond that already incurred by
the termination date.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereto have executed this
Agreement • the it and date first written above in four (4) counterparts, each of which shall, without
r�roof or accounting for the other counterparts, be deemed an original contract.
(SEAL)
Attest: AMY HEAVILIN, CLERK
By:
Deputy Jerk
Witnesses for CONTRACTOR:
Signature ICA-
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Bid Award Agreement October 2014