Item B31M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: B.31
Agenda Item Summary #3448
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Ratification and approval of State of Florida Department of
Transportation Supplemental Joint Participation Agreement Number Four to Contract Number
AQH10 providing increased funding of $1,500,000.00 for continued renovations and upgrades to the
Customs and Border Protection building (Terminal Annex Modification II and III) at the Key West
International Airport, to be funded 50% FDOT and 50% Airport Operating funds.
ITEM BACKGROUND: The project consists of necessary renovations and modifications to the
Terminal Annex building at Key West International Airport to accommodate and improve the
Customs and Border Protection passenger processing centers.
PREVIOUS RELEVANT BOCC ACTION:
On February 19, 2012, the BOCC granted approval and authorized execution of original FDOT
Grant# AQH10, agenda item number C18. At the 2/18/15 meeting, item C8, the BOCC approved
Supplemental Joint ParticipationAgreement #1. SJPA #2 was approved at the 11/15/17 BOCC
meeting item #F5, and SJPA #3 was approved at the 10/19/16 BOCC meeting item #C9.
CONTRACT /AGREEMENT CHANGES:
Total project cost increases by $3,000,000.00 from $4,547,148.00 to $7,547,148.00 and FDOT
funding increases by $1,500,000.00 from $2,273,574.00 to $3,773,574.00.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
AQH10 SJPA #4 EYW trmnl Annex Mod II&III
FINANCIAL IMPACT:
Effective Date: upon execution
Expiration Date: 6/30/2021
Total Dollar Value of Contract: $1,500,000.00
Total Cost to County: n/a
Current Year Portion: FY18
Budgeted: yes
Source of Funds: 50% FDOT /50% ($1,500,000.00) Airport funds 404 R &R
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
I to] XTAi Do 1111"
Beth Leto
Completed
10/02/2017 11:05 AM
Pedro Mercado
Completed
10/02/2017 11:20 AM
Donald DeGraw
Completed
10/03/2017 7:06 AM
Budget and Finance
Completed
10/03/2017 8:04 AM
Maria Slavik
Completed
10/03/2017 8:37 AM
Kathy Peters
Completed
10/03/2017 6:25 PM
Board of County Commissioners
Pending
10/18/2017 9:00 AM
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number Four
725-030-07
PUBLIC TRANSPORTATION
12/14
Page o f 4
Financial Project No(s):
431133-7-94-01
431133-7-94-02
(item-segment -phase-sequence)
Contract No.: AQH10
Catalog of Federal Domestic Assistance Number:
CFDA Title:
FLAIR Category: 088719
Object Code: 750004
Org. Code: 55062020629
80-939-7102 1 Vendor No.: F596000749053
Catalog of State Financial Assistance Number: 55,004
CSFA Title: Terminal Annex Modification 11 and III
1.00 Project Description: The project description is amended
to add the fiscal year 2018 allocation of $1,500,000.00. Existing scope remains unchanged.
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Also, extending the agreement until June 30, 2021 to allow the project to be finished according to the schedule and
allow time for any unforeseen change orders that might delay the scheduled completion date.
725-030-07
PUBLIC TRANSPORTATION
12114
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is [E increased/ 0 decreased by $3,000,000,00
bringing the revised total cost of the project to $7,547,148,00
Paragraph 4,00 of said Agreement is Z increased/ 0 decreased by $ 1 , 500 , 000 , 00
bringing the Department's revised total cost of the project to $3,773,574,00
3.00 Amended Exhibits:
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of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 16.00 of said Agreement June
Mow[=
Vend ors/Contractors:
1. shall utilize the U.S, Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2, shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the US. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term,
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725-030-07
PUBLIC TRANSPORTATION
121
Page 3 01 4
431133-7-94-01
Financial Project N 431133-7-94-02
Contract No, AQH10
Except as hereby modified, amended or changed, all other terms of said Agreement dated December 1st 1 2011
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
Monroe County Airports - Key West International Airport
AGENCY NAME
_GeurR6K Neu ent
SIGNATO (PRINT
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Mayor / Chairman
TITLE
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See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
Harold Desdunes
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
1 - 7
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725-030-07
PUBLIC TRANSPORTATION
12114
Page 4 o f 4
431133-7-94-01
Financial Project NO(s) 431133-7-94-02
Contract No, AQH10
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
dated
DESCRIPTION OF SUPPLEMENT (include justification for cost change):
I. Project Cost: As Approved As Amended Net Change
$4,547,148,00 $7,547,148,00 $3,000,000.00
Total Project Cost $4,547,148,00 $7,547,143.00 $3,000,000.00
11, Fund Participation:
As Approved
As Amended
Net Change
Department:
$2,273,574.00
$3,773,574.00
$1,500,000,00
Agency:
$2,273,574,00
$3,773,574,00
$1,500,000.00
KOO
Total Project Cost
$4,547,148.00
$7,547,143.00
$3,000,000,00
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" It is the intent of the Department to reimburse the Agency up to 50% of the total non-federal share of eligible project
cost up to the Department's maximum participation amount,"
CONTRACT INFORMATION
Contract:
AQH10
Contract Type:
AD - GRANT IN AID-AVIAT (GRANT-AVIA)
Method of Procurement
G - GOVERMENTAL AGENCY (287,057,F,S.)
Vendor Name-
MONROE COUNTY BOCC
VendorID-
F596000749053
Beginning Date of This Agreement:
12101/2011
Ending Date of This Agreement:
06/3012020
Contract Tatall/Budgetary Ceiling:
ct = $6,773,574.00
Description:
Terminal Annex for US Custom and Border Protection
FUNDS APPROVAL INFORMATKNA
M. APPROVED/1 EVIEWED FOR ROBIN M. NAITOVE. CPA, COMPTROLLER ON 9/2212017
..............................................
111 1010an -�- 0
Category/Category Year
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