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Item B34M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� r i � �� Mayor George Neugent, District 2 The Florida. Ke Se y I Mayor Pro Tern David Rice, District 4 Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting October 18, 2017 Agenda Item Number: B.34 Agenda Item Summary #3452 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200 none AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order No. 12/15 -17 for the Services Authorized: Rehabilitate Runway 9 -27 Construction Support and RPR Services PSO #17 in the amount of $456,519.00 to be funded 90% by FAA Grant #037 -55, 5% FDOT #GOE40 SJPA #1, and 5% Passenger Facility Charges (PFC #17). ITEM BACKGROUND: This Task Order is to provide construction support and resident project representative (RPR) services for the "Rehabilitate Runway 9 -27" project at Key West International Airport (EYW), as described in Exhibit A- Scope of Work. PREVIOUS RELEVANT BOCC ACTION: Approval of FAA Grant #3 -12- 0037 - 055 -2017, and FDOT #GOE40 SJPA #1 at the September 27, 2017 BOCC regular meeting date. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: PSO 1215 -17 Rehab Runway 9 -27 Const Support and RPR Svcs FINANCIAL IMPACT: Effective Date: upon execution Expiration Date: Services will cease by 730 days. Total Dollar Value of Contract: $456,519.00 Total Cost to County: Current Year Portion: FY18 Source of Funds: 90% FAA(Grant #037 - 55)/5% FDOT(Grant #GOE40 SJPA #I)/ 5 %PFC #17 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: n/a Grant: County Match: Insurance Required: Additional Details: If yes, amount: REVIEWED BY: Beth Leto Completed 10/02/2017 1:51 PM Pedro Mercado Completed 10/02/2017 1:58 PM Donald DeGraw Completed 10/03/2017 6:59 AM Budget and Finance Completed 10/03/2017 8:06 AM Maria Slavik Completed 10/03/2017 8:36 AM Kathy Peters Completed 10/03/2017 6:30 PM Board of County Commissioners Pending 10/18/2017 9:00 AM Client Project No, Engineer Project No. E9Y37917 This Task Order is entered into on the effective date noted above pursuant to title "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 20 17 ("Agre ems nf*), The Agreement is incorporated herein and forms an integral part of this Task Order, Services Authorized — Rehabilitate Runway 9-27 Construction Support and R-PR Services Client authorizes Consultant to perfown the Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No, and consists of page(s) Pricing • A Time and Expense per Agreement and Appendix B to the Agreement. X Pion Fixed y of S 456,519 • A Other (Describe). Services nury commence on Execution Services will cause by 730 Other (SEAL) ATTEST KEVIN MADOK, CLERK CONSULTANT. M BOARD OF COUNTY COMMISSIONERS OF MONR COUNTY, FLORIDA E Mayor Chairman 1 - 7 I W I I Exhibit A — Scope of Work (412017-XX) Monroe County Key West International Airport Rehabilitate Runway 9-27 Construction Support and RPR Services ARTICLE D — CONSTRUCTION ADMINISTRATION SERVICES 1. Prepare and issue conformed drawings for construction. 2. Prepare and issue construction contract to the awarded low bidder. 3. Issue a "Notice to Proceed," on behalf of the Airport, to the Contractor. 4. Review the Contractor's construction schedule. 5. Prepare for and attend the Pre-Construction conference. SCOPE OF WORK Ul) N Jacobs Project Management Co. (Jacobs) will provide construction support and resident project T _ o representative (RPR) services for the "Rehabilitate Runway 9-27" project at Key West International W a- Airport (EYW). These construction services will provide the following: ASSUMPTIONS Lu ARTICLE D — CONSTRUCTION ADMINISTRATION SERVICES 1. Prepare and issue conformed drawings for construction. 2. Prepare and issue construction contract to the awarded low bidder. 3. Issue a "Notice to Proceed," on behalf of the Airport, to the Contractor. 4. Review the Contractor's construction schedule. 5. Prepare for and attend the Pre-Construction conference. I W I I 20. Upload GI S format to FAA's AGIS website. Services for Article D will be provided under a lump sum basis. AMENDMENT TO ARTICLE E - RESIDENT PROJECT REPRESENTATIVE {R R} 1. Attend pre-construction conference, 2. Coordinate and attend progress meetings with the contractor, Airport, and any other interested parties, as required prior to construction (e.g. Staging area coordination, setting up Contractor's trailer.). 3. Provide full-time RPR services for the work associated with the project. The RPR's for the project shall have field experience in the type of work to be performed, be fully qualified to make interpretations, decisions, field computations, and have knowledge of testing requirements and procedures. The RPF's shall be responsible for the following: Checking of construction activities to ensure compliance with the plans and specifications. Inform the contractor and County of any work, which is in non-compliance. Coordinate quality assurance tests and verify they have been performed at the frequency stated in the specifications. 0 Review certifications for conformance with the specifications. Document quantities of materials used on the project by actual measurements and computations in a field notebook or computer printout retained in a folder. Maintain a set of working drawings on the job site, which can be used to prepare "As-Built" drawings. Review the test reports and certifications for conformance with the specifications and maintain a file for all reports and certifications. ® Inform the County of deficiencies so corrections can be made and retesting performed. Jacobs does not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures of construction or for safety LO precautions and programs in connection with the work, since these are solely the N T _ CONTRACTOR'S responsibility under the contract for construction. o ® Review close out documentation. 0 Review payment requests and certified payrolls from the contractor. Maintain a diary, which will contain entries made and signed by the resident engineer. Each entry should include the following, plus any additional pertinent data: JACOBS ENGINEERING GROUP N JOB HOUR AND FEE ESTIMATE Fee SEE AMOUNT Article A:Data Collection 0 $ $ Article B: Design, Specifications and Meetings 0 $ $ Article C:Bidding Phase Services 0 $ $ Article D:Construction Phase Services 714 $ 99,530 $ Article E:RPR Services 1,040 $ 180,000 $ Total Basic Services Lump Sum Fee 1,754 $ 279,530 $ - I SPECIAL SERVICES Hours Fee DEE AMOUNT Article E: RPR Services Avirorn and Associates - Survey $ 26,500 $ - Sightfine $ 9,700 $ 9,700 Tierra - Gootechnical $ 104,362 It 104,362 PORT $ 36,427 $ 36,427 0 $ 176,989 $ 150,489 TOTAL LUMP SUM RROJEDT FEE 1,754 $ 456,519 $ 150,489 I w I I JOB HOUR AND FEE ESTIMATE Monroe County Key West International Airport Rehabilitate Runway 9-27 Total Expenses S 14,G40 00 Supscressultants i rest Subs , S TOTAL PAYROI,lk S 85,490 Sr. Real. Sr. Project Separate $ Sr. CARD Lump Sum Fee Total 7 9 WO , IT Proij. Director Manager Engineer Engineer Engineer Designer Tech Changed TOTAL Prepare, Stamp, Sign, and Issue Conformed I Drawings (95 Sheets) and Specifications 4 32 4 40 2 Prepare and Issue Construction Contract 2 2 3 Issue Notice to Proceed 2 4 Review Contractor's Schedule I 8 5 Prepare for and attend Pre-Construction Cond 8j 12 6 Review shop dra,mrsiand submittals gi 8 40 60 116 7 Respond to RFIA 12 24 40 16 92 Attend Site Visits and th-Weekly Progress 8 Marriage (Say 10 Visits) 80 80 9 Prepare Construction Planagement Plan j 2 16 2 20 10 Prepare Field Sketches 12 16 4H 76 11 General Supervision and Support to RPR 16 1 40 56 Review and Approve Contractor Pay Roo (Say 12 8) 8 8 13 Prepare and Nationals Change Orders (Assume 4 16 28 2) 1 14 ---- Attend Final Inspection ------------- t 9 9 16 15 Review Closeout Documentation 16 Review QA test results i 2 12 17 Prepare and Submit Record Drawings 9 48 56 Prepare and Submit FAA Closeout 18 Documentation and Final Change Order 8 24 1 Convert As-Builts to GIS and Upload to FAA 19120 AGIS 20 20 TOTAL HOURS 0 144 98 68 252 0 RATE S 20000 S 174 00 S 147 00 S 11200 S 4 1 00 a — PAYROLL ESTIMATE S r ?5,656 is 14 ,406 - Total Expenses S 14,G40 00 Supscressultants i rest Subs , S TOTAL PAYROI,lk S 85,490 Subconsultants so Separate $ 14,040 Lump Sum Fee Total 7 9 OR T ­ x I I JACOBS ENGINEERING GROUP JOE HOUR AND f Moll, no County Airport: Key West Intemational Airport Project: Rehabihiodis Runway 9-ZF imhusam- A,non, $ 26500 IDNE) s KUM DBEj S 3 Ti—(DOE) S 104,362 Tkkk.I Subs S ":7 6,969 Tkuk Estit-es I Aid— (I a A600) Poij. Sr. pmj, sr= Re"dent S 350 k1Q Sr. CAD (11ii$600) WORK ITEM Director Mass r fan wass, Ins or Em 'near Cost r Isch Coslast TOTAL I Ain-d Pic-C-strucicl. Kfi.i,kingi A,,f,., 9 1 a 1AIMI) S 61X) k I R 1 Lkid P,,r Dim (I it SIN)) S 3 5.q On fidd Whn:h, IF.11'1`uc, R1 2 Cocohnaw list Anond Piagwic kh,k:uni;kk lr,,I.dld I. hs. N.3 S 3.851) ti f.11-n—rcal-z m,ipi,cm. wriwik (24 ei,ks b(k My) 5d.'5 —nik a 10ki'6., 4 Pr—di, ISA Tnkniig Ask, Omm Behoo 5 Prk),ol, Sk- r, Chc,,ki, SireArburs Bolon, 6 CA fis, Pa, ckocku alu kings and Rdl,cmiq Ws SoChaflan Mkink ---------- 7 ----------------------------------------------------------------- P-401 R-- P-1 ikig gift irk .,, Sight Vnns --------------------------------- g, e DDAf Below ............................. ........................................ Arend Punch Liski Insp.-xvkil f 0= 16 !I y ,`Airs: %III Fink,,: 'Up IkksI% 1 161 16 . .. . ....................................................................................................................... ................................... .............................. .................. --- -------------- ------------------- — ---------------------------------------------------------------------------- ---------------- ----- — .................. ............................. .................................. of 10 nk [)I ) ---------- - - - ------------------ RATE S ii I on I's ---- f7dF - i I —:-, III) I S 1210i ........... .... S 93 00 ..... S 76 0i ............................. I Int III) S 5. PAYROLL ESTINIATE S S s 125.9411 s imhusam- A,non, $ 26500 IDNE) s KUM DBEj S 3 Ti—(DOE) S 104,362 Tkkk.I Subs S ":7 6,969 Tkuk Estit-es I Aid— (I a A600) 60 Lcogm-al Mikak; Per kni,ir (In S3513) S 350 k1Q A rkai, (Asia— 2 mps h—Af.inh to, 5 ..,uh) (11ii$600) S 601)(1 Lilifilng'Mcap Pi,, k1mr, 4120 whi a S351)) S 42,000 a Annkin, t I os , M)0) HF) ful L.din.wMeal,i P., Dion (I uS351)) S 350 (I" A,,f,., 9 1 a 1AIMI) S 61X) k I R 1 Lkid P,,r Dim (I it SIN)) S 3 5.q On fidd Whn:h, IF.11'1`uc, R1 NO c4zm Nfor - ticks, pwk,ag S 3.851) ti b(k TOTAL PAYROLL S 125,840 SuLco.sAvinu s 176989 Expenses S 54,161. Ln— S.rn F,, Tinkil 7 I Im I I Via E-Mail. I Ivnna.�,Sc hilh SJacob s. cotn Mr. Thomas Schilling, P.E. JACOBS 245 Riverside Avenue, Suite 300 Jacksonville, FL 32202 Re. Hourly RawsJbr Key West International A irpon - Our Job No. 9133 Rates to Pr ovitle Construclion Support Services As requested our Current Hourly Rates to provide construction support services at Key West International Airport (EYW) will be: &ope Avirom & Associates will provide construction support service for the Runway 9-27 Rehabilitation Project at Key West International Airport, Construction support services shall include but not be limited to the following: 1. Field Coordination with the Contactor's surveyor including coordination of project control points. Field coordination shall include mobilization of survey crews on-site as necessary to address any field questions. 2. Review of questions from the Contractor's surveyor regarding the design topographic survey and project controls. 3. Review of questions from the Contractor's surveyor regarding their field survey and construction layout, Avirom & Associates will perforin the above services on a time and materials basis. It is our understanding the Field Coordination will be performed between lOpm and 7a m. Crew time is anticipated not to exceed a total of 5 nights, Office time for Professional Surveyor & Technician to coordinate with the Contractor's surveyor and design team as necessary. Office time is not anticipated to exceed a total of five days (2.5 days for Professional Surveyor & 2.5 days for Survey Technician.) I X I I 402 APP ELROUTH LANE, SUITE 2E, KEY WEST, FLORIDA 33040 13053 294-7770 WWW.AVIROMSURVEY.CDM Mr. Thomas Schilling, P.E. Hourly Rates for Key West international Airport Ctirrent Florrrly ates (Effective April 2017) $200.00/1-lour $150,00/Hour $140.00/Hour $21 0.00/Hour $170,00/Hour $255.0011-Iour $200,001Hour $300.0011-Iour $125.00/Hour $90.00/Hour Pa 12 May 1, 2017 All rates are on a portal to portal basis with mobilization fees of $1,500.00 per trip for a 2 person field crew, The buds et amount is X26 „500.00 based on the e stated anticinated hours which does not include the reimbursable expenses, which will be billed at cost. • Avirom & Associates, Inc. is not responsible for errors resulting from inaccurate plans or survey control points supplied by others, • It would be cost effective and efficient if at least one whole day of work is scheduled for our field crew at each mobilization. I x I I AVIROM A ASSOCIATES, INC. Invoices not questioned by the client within ten (10) days of receipt are assumed to be accepted for payment. If payment is not received within thirty (30) days of the invoice date, a late charge may be added to the invoice in an amount not to exceed one and one-half percent (1 1 /2%) per Florida Board of Land Surveyors. � Our fi rm carries Professional Liability, Errors and Omissions Insurance and Workers' Compensation. Certificates of Insurance are available upon request. Contractor will be responsible - for paying additional charges for special insurance requirements (i.e. additional insured endorsement forms other than the standard certificate, waiver of subrogation etc.). Thank you for the opportunity to submit this proposal. Should you have any questions, please contact me accordingly. Domments Proposals keisbrcobs EM Conv LaYoutVacobs-Current flow-1 Rwes.docx u� fay T C T o (0) 0. T 77 - air Im A Introduction I x I Description of Services One Sightline technician (Technician) will provide on-site Quality Control (QC) for Jacobs (Client) to oversee permanent airfield marking installation and measure retroreflectivity performance during the rehabilitation project of Runway 9-27 at Key West International Airport (EYW), Unit Cost Oty. One QC Technician & Equipment lump sum 101 , 1110, M Ext. $ 9,700 S7 Payment terms: All pricing in US Dollars, 30 days upon receipt of invoice. 100% paid upon delivery of QC Report. A signed proposal accepting all terms will be required prior to scheduling Quality Control services. I Jacobs I Airfield Marking Quality Control Scope of Work Sightline will provide one Technician to provide on-site quality control for four (4) days to establish a baseline for quality, oversee airfield marking installation by striping contractor, and measure resulting retroreflective performance. The Technician will be responsible for working with the striping contractor to ensure specifications are met to include: A final report will be delivered within 15 days of the Technician's departure from the project site, Requirements The requirements for this proposal are as follows: 1) Client shall provide a point of contact for logistic support 2) Client shall ultimately be responsible for the enforcement of the project's specifications as they relate to the contractor and its performance 3) Client shall advise the applicators of the Technician's role in the project, and shall ensure cooperation by all parties to the greatest extent possible I N I I Jacobs I Airfield Marking Quality Control Qualifications Sightline, LC is a specialty consultant committed to improving airfield marking performance around the world. Owned and operated by Donna J. Speidel, we are based in Culpeper, Virginia. Our experts bring over 50 years of experience to this specialized field. I W I I In 2006, we were awarded a research project to author a Best Practices Airfield Marking Handbook for the Innovative Pavement Research Foundation through a Cooperative Research Agreement with the Federal Aviation Administration (FAA). The manual, published in 2008, provides the industry with definitive guidance on the details of applying airfield markings properly. Our clients are airports of every size, some of the busiest airports in the world including ATIL, LAX, DEW, DEN, CLT, JFK, SFO, BOS, etc. References to these and other organizations may be available upon request. RSaN UR.S CH2MHILL *Fbth - IDFW� ' ,W BNA CLTCO mco=` K R Jacobs I Airfield Marking Quality Control On behalf of Client, I , an authorized representative of the organization, do hereby accept this proposal, including iz M EM Respectfully submitted, www.sightline.us Jacobs I Airfield Marking Quality Control I m erra - FLORIDA P avewtTffnw. May 1, 2017 April 28, 2017 Jacobs 3300 PGA Boulevard, Suite #780 Palm Beach Gardens, Florida 3341 Attention: Mr. Thomas Schilling, P.E. Engineer Aviation Subject Proposal for Construction Material Testing Services Key West International Airport (EYW) Runway 9-27 Rehabilitation Key West, Florida TSF Proposal No. 1704-247 Revised TIER SOUTH FLORIDA (TSF), Inc. is pleased to submit the proposal for providing construction material testing (QA) services for the above referenced project in Key West, Florida. Our proposal is based on information provided to this office. We understand that the project in general consists of mill/overlay Runway 9-27, PCC paving, widen shoulders, re-grade and install drainage inlets, new light cans and sign bases at Key West Airport. The following scope of services will be required at this project: TSF will provide experienced technical personnel to perform the necessary testing and inspection services in accordance with the project specifications. I X I I Pm R"":m i� �34 L 2 5 1 V' R;U\K� VY. S 1 1 "T E ,, 7 SS"'U FAX X ' �:tme CO �'�rnla Key West International Airport Runway 9-27 Rehabilitation TSF Proposal No. 1704-247 We propose to accomplish the scope of our services on a unit rate basis in accordance with the attached rate schedule. TSF's fees will be determined by the actual amount of technical time expended for this project and the amount of laboratory testing perforrited, We understand that services will be needed between 10:001PM and 7:00 AM while the runway is closed. We understand some of the activities will be concurrent. TSF's laboratory and personnel fully comply with the standards of ASTIVI, ACI, AASHTO, RISC, Lo AWS and FAA standards. Our laboratory maintains CMEC and FOOT certification and is staffed 04 by experienced and certified field and laboratory personnel. 0 to a- ESTIMATED COST We appreciate the opportunity to offer our services for your project. Should you have any questions or need additional information, do not hesitate to contact rne at (561) 687-8536. Attachments Unit Fee Schedule Key West International Airport Runway 9-27 Rehabilitation TSF Proposal No. 1704-247 Fees Breakdown for Construction Materials Testing Services I Laboratory Testing Services Nuclear density tests, 10 trips @ $91 0.00/trip $ 9,100m Concrete sampling, 15 nights @ $910,00/night $13,650.00 Sample pick-LIP, 10 trips @ $91 0.00/trip i9,100.00 SUBTOTAL: $31,850.00 III Construction Services Asphalt Inspection/Testing/Professional Services 4, MMUEM� Unal... IMM: Proposal for CM Support Services During Construction Rehabilitate Runway 9-27 Project No. GA 16 Key West International Airport (EYW) Key West, Florida Jacobs Project Management Co. (JACOBS) has requested that ROM International, Inc. (RDM) to submit a technical scope and fee proposal to provide construction support services during the construction of the Rehabilitation Of Runway 9-27 at Key West International Airport (EYW), JACOBS has included ROM in their proposal to assist with monitoring the construction. The project includes the mill, and overlay of the runway, Shoulder construction, electrical repairs, and taxiway connectors. The project also includes temporary and permanent pavement markings, runway grooving and other incidentals. Scope of Services The following scope of services for RDM International, Inc. (RDM) to provide assistance during construction includes the following: I M I I 14310 Sullyfield Circle, Suite 600, Chantilly, VA 20151-1666 (703) 709.2540 Fax (703) 709.2535 www.rdm!nUine.com CM Support Services EYW --Project No. GAKAl2 Rehabilitate Runway 9-27 Page 2 of 3 4) As requested by the JACOBS PM, timely consultation and advice to interpret or clarify the intent of the plans and specifications and answer questions that may arise during the construction of the project shall be provided. 5) Observations of Contractor non-conformance with the contract documents by the JACOBS PM or the JACOBS team will be evaluated. When requested, ROM will review daily QA / QC testing to evaluate Ul) adjustments to the contract price or compliance with the specification, when appropriate, where statistical T _ 04 acceptance procedures are specified in the contract documents and make recommendations to the JACOBS T _ o M (a a- 6) During the construction period, RDM shall provide consultation time to review potential contractor-requested construction modifications. It is anticipated that the JACOBS Design team will be responsible for preparing change order plans and specifications at the direction of the JACOBS PM. LU Statement of Assumptions/Listing of Limitations This proposal is submitted on the basis of the following assumptions and requirement that the following terms and conditions form an integral part of a subsequent agreement for the services. CM Support Services EYW —Project No. GAKAl2 Rehabilitate Runway 9-27 Page 3 of 3 If the RDM suspects the contractor is having material confonnance probleirs at any time during construction, RDM will notify JACOBS and the JACOBS PM. Additional QA testing may be necessary as a result of the Contractor's non-conformance. However, the type and frequency cannot be quantified at W I 1 Detailed Cast Breakdown iZ 8 N o qqg� (0 CL ppg� gug Ud W 0. �v�q 0 CL CL 0 U N 8 m a M T- 04 o pp�g CL CL E 0 C4 C .2 re 0 I w I I m CV �r i- N Lo C) LO cli Cl) W ko LO LO (D w to co C U), 69 m m 0 co 0 LO Ulk tq C) m 40 z S � E , a r- cl t- to CD 40 . 0 .0 E (D C) cn CN C i C) cc LO CV co CD wi UJ C) q ca o a . C to C Cl) CN co OD OD to C gn QP, w 401 0 rz 0 0 ot ui cm 0 w r- 0 a. 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