Item J4County ofMonroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
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Mayor Pro Tern David Rice, District 4
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Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: J.4
Agenda Item Summary #3360
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Patrick McCullah (305) 292-7020
N/A
AGENDA ITEM WORDING: Approval of 2017-2018 Third Amendment to the Contract for Law
Enforcement and Security Services at Key West International Airport
ITEM BACKGROUND: Contract for Security Services at Key West International Airport
PREVIOUS RELEVANT BOCC ACTION: The BOCC has approved a (3) yr contract for
airport security services at the Key West International Airport and the price revisions for each
contract year in the past.
CONTRACT/AGREEMENT CHANGES:
This is for years 2017-2018
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Third Amendment 2017-2018
FINANCIAL IMPACT:
Effective Date: October 1, 2017
Expiration Date: September 30, 2018
Total Dollar Value of Contract: $2,527,159.00
Total Cost to County:
Current Year Portion:
Budgeted: Yes
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes
Grant: N/A
County Match: N/A
Insurance Required:
Additional Details:
If yes, amount:$2,527,159.00
10/01/17 404-63200 -KEY WEST AIRPORT SECURIT
Third Amendment for FY2017-2018
REVIEWED BY:
Pedro Mercado
Budget and Finance
Maria Slavik
Kathy Peters
Board of County Commissioners
Completed
Completed
Completed
Completed
Completed
$2,527,159.00
08/31/2017 3:40 PM
08/31/2017 4:56 PM
09/01/2017 8:43 AM
09/01/2017 2:27 PM
09/20/2017 9:00 AM
THIRD AMENDMENT TO CON'T'RACTFOR LAW ENFORCE-N1ENT AND
SECUR11"Y SERVICES AT KEY WE STINTERNA11ONAI., AIRPORT
This Third Amendment to Contract for Law Enforcement and Security Services at Key
West International Airport between Monroe County and Monroe County Sheriff s Office, is
made and entered into as of the date last written below by and between Monroe County Sheriff's
Office ("MCSO"), a subdivision of the State of Florida, and Monroe County, a political
subdivision of the State of Florida ("County").
WITNESSETH
WHEREAS, In October 1, 2015 Monroe County entered into a three year Contract with
MCSO to provide Law Enforcement and Seewity Services at Key West International Airport
(the "Contract"), a copy of the Contract is attached as Exhibit "I "; and
WHEREAS, pursuant to Section 8a of the Contract, compensation for Law Enforcement
and Security Services for each fiscal year shall be set by amendment to the Contract; and
WHEREAS, Monroe County desires to amend the Contract to set the compensation for
Fiscal Year 2017-2018 (the "Third Amendment").
NOW THEREFORE, in consideration of the mutual covenants set forth in this Third
Section 1. Amendment to A arpcpkm ot. Section 5 of the Contract is amended to read as
follows:
5. PAYMENT FOR SERVICES.
5a. Monroe County agrees to pay the sum of $2,527,159.00 (Two Million Five
Hundred Twenty Seven Thousand One Hundred Fifty Nine Dollars) for services, equipment and
supplies provided during the third year of this Contract (10/1/2017-9/30/2018). This sum is
referred to as the "Contract Price."
5c. Monroe County will pay the Sheriff's Office twelve (12) equal installments in
advance, on the first day of the month.
........... . ... ....... ........... .............. ..................... .... ......... .............................................. .......... ............ ................ . . ..... ...... ... .. . ... ... ... . - . ... ... ... ... .
.......... ................................... ............... ............ .................
... ... ... ... ... ...
ice ftieft, La 1 U 3eCUFILY 3ervices Page I
Section 2, Third Year flay niew- Exhibit "A" of the Contract is replaced in its
................... ............
entirety with replacement Exhibit "A-2017" attached. All references to Exhibit "A" in the
Contract shall be from October 1, 2017 forward refer to the replacement Exhibit "A-2017"
Section 3. No Further Modifications. All other provisions of the Contract, other than
as specifically addressed herein, shall remain in Rill force and effect.
written.
By:
Date,
By -,—
Date:
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this
Mayor/Chairperson
Em
Deputy Clcrk
P .
MOT COUNTY SHERIFF'S OFFICE:
Richard A. Ramsay, Sheri"
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Monroe County Sheriff's Office
Approved as to form
By:
P4 McCullah, General Counsel
... .......................................................... . ... . ... .................
Third Amendment to Contract for KWIA Law Enforcement and Security Services Page 2
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM
0
Assistant County Attoiney
FLIM
.................................................................................................................................. Third Amendment to Contract for KWIA Law Enforcement and Security Services Page 3
B. The County will not conduct investigations into any alleged misconduct of Sheriffs
personnel, but must pro mphymport rich matters to the MCSO supervisor, MCSO
Internal Affairs, or the Sheriff, Upon completion of the investigation into the alleged,
act off" miscanduct, the Director of Airports shal-I be informed of the outcome of the
investigation.
The County shall, while this Contract is in effect
reimburse the Sheriff the actual cost of each assigned croployee's salary (at rates in
o5cel &a of the execution of this Contract, and including all future raises when
eficop ve), hacluding all beterfits, whether provided through the County or through
MCSO, refirement contributions, social security mid Medicare payments and any
other sums required by the federal or state goverment owed in connection m 'th flie
payment of wages or bonail ts, salary incentive payments, professional liability slid
motor vehicle insurance premiums, a fully equipped patrol car, weapons, unifornor,
citation and report forms and any and all other its= furnished to deputies and ASTIS
to perform their duthr& The County remains responsible for the so= of health
insurance, life insurance, and worker's compensation coverage as now or in the future
provided to MCC O Personnel, All vehicles paid for by the County will, at the and of
their service life, be property odds County,
ESTINIATED CONTRACT COST. The Estimated Contract Cost is an estimate of
the at of providing servi cc for a 12 m.rach periol 'the Estimated Contract Cost for
you one of this Contract (I Ot'01/2015-09130/2016) is the man described on Exhibit A,
attached and incorporated by W.-crerom herear. This arm is referred to as the
"Contract Price".
The Estimated Contact Gost worramer that the sesurity requirements of the U.S.
Tranypartation Security Administrati'FSA") do not increase, If TSA issues any
new Security Directives, Or escalates the threat level, them the Estimated Cautract
Cost will not be adequate 10 fund this Contract.
C. The County and MCSO larve, and will maintain policies prohibiting sexual
harassmenL 711c County agrees to report any monism or complaint regarding sexual
hamas m.. ant on the pad of any MCS0 personnel to a MCSO sufsesor, MCSO
Interred Affairs, or &,a Sheriff,
The term of this Contract begins, Octobarli, 1-015 and ends September 30, 2018, It will
terminate early after thirty days written notice by MCSO to the County that HMSO's actual
ex.pare as have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
8-FU'TLTRF, WAR PRICING;
A. County and MCSO will negotiate payment for the second and third years of this
Contract in thus sufficient for preparation or'budgets and tax rolls, When agreement
is reached, N[C SO a -hall prepare and amendedExIobit A showing the agreed
Estimated Contract Cost amounts and the County shall prepay an amendment to this
agreement incorporating the amended Exhibit A,
R If the parties are unable to agree on payments for I'mom yews on a timely basis, then
and in that event this Contract shall terminate on Septem. her 30 of the their cutnern
Contract period�
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Executive Salary
Regular Salaries
1,476,670
1,527,303
50,633
Overtime
5,462
5,410
(52)
Incentive
7,440
7,080
(360)
Employer Taxes
113,952
117,794
3,842
Retirement Contribution
I07,998
214,507
18,509
Life insurance
1,742
1,719
Unemployment Compensation
Total Personnel Services
MWLNEESS
Expenses MeF'Rwn Salaries
pro"essional servioes
3A0
3,825
575
Other Contractual Services
15'(300
15,000
investigations
Travel & Per Diem
1,000
11650
1350
Corr munlragons (Telepluenes)
11,400
11,400
Postage
190
100
Transportation (Prolght)
UWly Services
Rentals
IngbsenM
21,28s
25,200
3,912
Repairs & k1laintemenre
37.000
37,000
priming
Office Supplies
4,000
4,000
Operating Supplies
49,283
45,846
(3.537)
Operating Supplies Computer < $1,000
Books, Subs & stemporstrips
(1,5DO)
Training
Total Operating Expenses
2AEMC9tii 1°
Other Building Improvements
Machinery & Equipment -Radjos
Autornobit eeftchinsubEquip.
Toles Capital Outlay
TOTAL
COUNTY COSTS,*
Health Instoaaces 347,760 383,611 35,851
'Worker's Comikensagen 95,952 76,914 (19,D38)
County Adlocation
Total County Expenses