Item M01M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: M.1
Agenda Item Summary #3464
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443
N/A
AGENDA ITEM WORDING: County Administrators Monthly Report
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 10/03/2017 6:10 PM
Board of County Commissioners Pending 10/18/2017 9:00 AM
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: October 3, 2017
SUBJECT: County Divisions' Monthly Activity Report for October 2017
MONTHLY ACTIVITY REPORT - OCTOBER 2017
Airports:
Key West
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August 2
Airline Managers Meeting — Monthly discussed October 19' startup of United's
Newark daily departure.
August 5
Air service strategy meeting with Volaire Consultants, the airports new
consultants for both MTH and EYW.
August 7
Started phase 3 of construction project on air carrier ramp, the project is one
month behind schedule to date.
August 8
Discussion on Customs project and associated change orders.
August 8
Noise Insulation project — pre bid meeting — 3 contractors attended.
August 10
Met with FAA in Orlando to discuss the EYW master plan.
August 18
Met with President from Southern Air to discuss possible air service in future.
August 21
Met with NAS community relations requesting support of 100' Anniversary of
Naval aviation in Key West at Trumbo point in December- as sponsor $2500.
August 23
Noise insulation program bid opening — local company Kenmar was low bidder
at $2 million dollars — Key West by the Sea and 2 single family homes.
August 24
Preconstruction meeting with IFS on new Emergency Alert System at EYW.
August 28 =Submit
grant application to FAA for NIP construction grant.
August 30
1 Meeting with airlines to review proposed FY 18 Rates and Charges.
Marathon
August 7
Marathon Chamber of Commerce - Airport Committee meeting to discuss air
service development at MTH.
August 12
Attended the EAA Chapter 1241 meeting and provided an update on airport
news and construction projects.
August 28
Avirom 3 week airfield survey begins for the MTH Master Plan Update.
August 29
FEMA Region IV Airfield Assessment kick -off meeting.
August 30
Marathon Storage Hangars "Move -In" meeting with hangar tenants.
Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 239
Office Visits 173
New Clients 6
Field Visits 0
Benefits Delivery at Discharge
TRANSPORTATION PROGRAM
Transportation Calls 228
Veterans Transported 10
FINANCIAL DATA
The financial data for the month of September totals $ 202.317.24 this indicates the amount of new
revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs
department.
Growth Management:
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Growth Management (Building, Code, and Planning) has been in emergency mode. Our tasks have been:
From the Key Largo Murray Nelson Center we have conducted:
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- preliminary damage assessments of all structures in unincorporated Monroe County
- safety inspections of all majorly damaged and destroyed structures
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- substantial damage inspections to determine flood damage
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Stock island, Marathon, Key Largo, and Ocean Reef:
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- emergency permitting activated
- contractor licensing resources added
Housing Mission:
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Planning has worked:
- individual assistance from FEMA
- establishment of Disaster Recovery Centers (DRC) throughout the County
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- travel trailer locations with FEMA
- city /county emergency housing task force
Economic Recovery
- Federation of chambers of commerce have appointed Daniel Samess to work with the recovery
branch
- we are starting to identify business needs and Federal SBA and State programs for businesses
Marine Debris Removal coordination with DEP, FWC, EPA, and USCG. Site identification and
jurisdictional determinations are at issue. We are working on an interlocal agreement to outline roles and
responsibilities.
Extension Services:
Number of services provided: 118 phone calls, 3 office visits, 21 visits to clients, 24 learning
events with 283 participants, 4 media submissions, and 313 publications distributed. Total
Budget for FY 16/17: $284,641.00; Year to Date Expenditures and Encumbrances: $249,104.63;
Remaining Balance: $35,536.37; Percentage of budget spent and/or encumbered year -to -date:
87 %.
The County Extension Director /Family & Community Development Agent accomplished the
following activities:
• Worked with County Extension Directors across the state in a coordinated response to the impacts
of Hurricane Irma. The response included reporting county impacts, coordinating supplies and
assistance like feedstock and rapid assessment. The communication and coordination allowed
OF -IFAS to provide support in many counties including Monroe.
• Devoted two weeks of volunteer time to help community members and organizations clean up
properties damaged by Hurricane Irma including the Upper Keys Animal Care Coalition, two
veterans, and three local families. Provided assistance and coordination for the donation of six
pallets of food to Burton Memorial Church by the Florida Keys Electric Cooperative. Assisted
residents by providing accurate and timely information about mold, food safety, disaster
assistance, debris clean up, and many more topics through the Extension social media sites.
• Developed recommendations for the Florida Sea Grant Climate Work Action Group (WAG) and
participated in the Sea Grant annual meeting to determine the next steps for the WAG.
The Environmental Horticulture Agent accomplished the following activities:
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• Provided 50+ Facebook posts before, during, and after Hurricane Irma to different local groups
and the Monroe County Extension Facebook page to keep everyone up -to -date with Monroe
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County EOC information and proper post hurricane care for trees, palms, and fruit trees.
• Worked at Miami -Dade County Extension Office discussing hurricane and landscape factsheets
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appropriate for Monroe County. Currently working on multiple fact sheets for salt tolerant plants.
• Made two site visits on Big Pine Key regarding post hurricane damage.
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The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Invited to present at the Coastal Science Symposium with "Community Sponge Restoration
Partnership" poster and Water Watch "Capitalizing on Local Capacity to Develop a Statewide
Volunteer Water Monitoring Program" poster session.
• Continued to plan with the steering committee for the Gulf of Mexico Regional Sea Grant
meeting in Dauphin Island, Alabama.
• Attended the Florida Sea Grant Extension Program annual meeting and participated in the
Fisheries Work Action Group, Estuarine and Coastal Health Work Action Group, and the
Aquaculture Work Action Group.
The Economic Resource Development Agent accomplished the following activities:
• Maintained and repaired a demonstration biodigester designed to introduce biogas energy
production technology to interested parties in Monroe County.
• Conducted flyover GPS data collection to identify locations of delinquent lobster traps dispersed
by Hurricane Irma. Converted flyover GPS data to usable Geographic Information System
(GIS) data.
• Made contingent arrangements with South Carolina mills to supply lobster trap building material
for Monroe County fishermen, in case a shortage occurred after Hurricane Irma.
Sustainability and Special Proiects:
Canals
1. Investigations and assessments are underway to determine the storm damage to the air
curtain systems and to measure the impact to the previously restored canals.
2. The C83 Key Largo combination muck removal /backfilling /weed gate project, demo
project #7, began work in March and completed in July. The air curtain was put on hold
to potentially use the canal skimming program instead to keep floating seaweed out of the
canal.
3. The Canal 290 air curtain contract was approved, work began in April and completed in
July.
4. The canal 75 backfilling RFP was opened in June. The contract was negotiated with the
low bidder, Adventure Environmental, and is on the October BOCC for approval. The
contractor is ready to begin work and has agreed to also remove any storm debris at no
charge.
5. The RFP for canal skimming was issued in July and will open in October.
6. The RFP for the RAD water quality monitoring services for DEP has been drafted and is
on temporary hold due to the storm. We are awaiting direction from DEP.
7. Attended the Canal Advisory meeting held July 28th in Marathon. Presented on canal
projects, future canal project selection criteria, RFP for RAD update and monitoring
8. The Augmented Aeration projects for canals 48,59, 79 and 80 went through a series of
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pre - application meetings with all regulatory agencies, and were presented at the Canal
Advisory meeting in July. Projects are currently on hold due to the storm.
9. The on -call professional engineering services for canal master planning, canal design,
and environmental services have all been fully executed:
Category A — Master planning - AMEC
Category B — Canal Design Services —Tetra Tech and AMEC
Category C — Environmental Services — Parsons, AMEC and Jones Edmunds
Sustainability
10. Negotiated and finalized the LiDAR contract with Michael Baker International. Notified
the municipalities and utilities to allow them an opportunity to participate for their own
needs. Contract submitted for September BOCC approval. Moved to October. Work
originally scheduled for completion by January 2018, but will now be accomplished later
due to the storm. For best and most accurate results, the road shoulders must be cleared
of most debris before being scanned. Staff anticipates work will now be performed in
geographic sections as roads are cleared.
11. Worked with the Property Appraiser's vendor, Cyclomedia, who is providing pre -storm
images of all houses and businesses in the County, to allow County BOCC staff access to
the data for comparisons of pre and post storm images.
12. Submitted a grant application for a SSDN grant for $300,000 to implement a
weatherization program for low income residents and to complete an alternate energy
analysis.
13. Coordinating with PACE vendors for upcoming BOCC discussion and potential
agreements needed for implementation.
Fire Rescue:
• Fire Training Academy open and Firefighter II program has been cancelled post -storm Irma.
• Completed 100% construction plans for Cudjoe Fire station with plans being permitted and then
advertised for competitive bids.
• IAFF Local 3909 ratified tentative agreement for a new three -year Collective Bargaining
Agreement. Agreement presented to the BOCC for approval at their September 27, 2017,
meeting and approved.
Prepared for cat 5 hurricane Irma; post- hurricane recovery in full swing.
EMERGENCY MANAGEMENT
• Ongoing activated EOC.
EMS /TRAUMA STAR
• Trauma Star flew approximately 75 patients to mainland hospitals for definitive care in the month of
September. 0
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• First month of operation for the new S76 C+ (N91 ILK) in service at the Key West Trauma Star base
at Lower Keys Medical Center.
• Hurricane Irma pre and post activities
o Established Triage, Treatment and Transport for patients that needed emergency care pre -
IRMA when the Hospitals closed and Trauma Star Helicopters evacuated. CL
o Help with Evacuating special needs to FIU. Sent a team to man the FIU shelter for our
special needs population.
• ESF 4/9 duties in the EOC:
o 206 plan for the EOC personnel.
o Gathered situation reports from the field and placed mission request for assets, supplies,
equipment and personnel.
• Pre- DMAT, two triage and treatment areas were established for field treatment of patients. Big Pine
station and the Marathon station was staffed with Flight nurses and flight medics.
• Coordinated with two DMAT teams, located in Marathon and Key West. For field patient treatment
sites while hospitals were still closed.
• Arranged transports out of county by air and ground for patients requiring advanced medical care
including facility acceptance when hospitals not open.
• Dispatched emergency calls for entire county while 911 communications was down.
• Tracked statistics of transports by ground and air.
KWIA (EYW)
• Prepared Airport ARFF crews and equipment for Hurricane Irma
• Participated with County evacuation of personnel and apparatus to Ocean Reef
• Responded to various emergencies immediately post -storm
• Returned Airport equipment and crews to normal service post -storm
FIRE MARSHAL
• Developed and instituted post Hurricane Irma recovery and restoration plan to include:
o Contractors; nine (9) locally licensed contractors
o Visited in person or phone contacted
■ Seven (7) transient lodging -RV park establishments
• Four (4) marinas
• Eight (8) gas stations
• Seventeen (17) restaurants
• Four (4) daycare, VPK, elementary — middle schools
• One (1) national- international mailing service
• Two (2) airports
• Prepared daily health and safety plans for Monroe County EOC;
o EOC
• Field operations
• Base Camps
o Temporary Debris Management Sites (TDMS)
• Met with Disaster Services Contractor and Subcontractors, reviewed FEMA P -325 Public Assistance
Debris Management Guide;
o Appendix A — Debris Management Plan Outline
o Appendix G— Debris Collection and Management Site Hazard Analysis, Safety Plan
• Post Hurricane Irma, Upper Keys Fire Marshal's office inspected 146 commercial structures
(Assembly, hotel motel, and mercantile that reported damage) to ensure they were safe for occupancy.
• All County buildings in the Upper Keys were inspected by the Fire Marshal's office as well, including
those within the municipality of Islamorada. (Government Center, libraries, courthouse, sheriff
substation, fire station, and Public Works facilities).
• Worked with growth management for issuance of emergency permits.
FIRE ACADEMY /TRAINING
• Continuing education and SOP training online via Target Solutions.
• Began tagging assignments for ISO reporting and running completion reports.
• Completed moving into the Training Academy classroom and working on getting all electronics and
WiFi operational in classroom.
• Facility Training for three shifts of firefighters with Live Fire Burns.
• Battalion Chiefs continued evaluation check offs of their crews' Training Academy performance
objectives.
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• Commenced Firefighter II class with 16 students enrolled from throughout the County.
• Hurricane preparation and post -storm recovery ongoing.
Engineering/Proiect Mana2ement/Public Works:
• Card Sound Bridge Repair Project — FDOT audit produced no findings. Project closeout
documents have been submitted by the contractor as well as the final invoice.
• Card Sound Toll Conversion Project — Toll closed on August 31S Contractor is waiting for
FPL to relocate lines so that demolition may begin. County staff (engineering, IT, PIO) is
conducting ongoing coordination to address various aspects of conversion process.
• Stock Island I Roadway and Drainage Improvement Project — Contractor was issued
the Notice to Proceed for September 1S 2017. Mobilization is in progress. Submittals to
FOR and CEI are ongoing
• Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — EAC to
submit 60% plans for review and comments by 2nd week in September. 100% phase
documents submittal scheduled for first week in November 2017.
• Key Largo I Roadway and Drainage Improvement Project —(Bay Haven, Seaside,
Dove Creek) Roadway and Drainage Improvement Project — Contractor has mobilized
and is installing drainage structures on Mangrove Avenue.
• Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays
Cuda Canal) Roadway and Drainage Improvement Project — Design in FDOT ERC
comment phase. FDOT SCOP grant agreement on September BOCC agenda. SFWMD permit
in process.
Pigeon Key Ramp Repair Project — Consultant responded to FDOT ERC comments. 90%
submittal due mid - September.
Sugarloaf Boulevard Bridge — Staff provided analysis to elevate bridge to provide an additional
12" clearance to Sugarloaf Homeowners Assoc. personnel on August 10, 2017. Awaiting
questions or comments after review. Revised FDOT inspection report indicated that deck rating
is not low enough to qualify for federal bridge replacement fund. Design on hold until next
scheduled inspection (December, 2017) to determine whether condition has changed.
Duck Key Bridges Cultural Resources Assessment — KCA submitted the Section 106
Evaluation and determination of Effects Case Study Report to the Coast Guard and the State
Historic Preservation Office (SHPO) on August 16, 2017. SHPO and Coast Guard issued
acceptance letters the same day. Staff and consultant will proceed with drafting Memorandum of
Agreement (MOA) with SHPO for BOCC approval.
• Sexton Cove Roadway and Drainage Improvement Project — Change Order 1 approved by
County Administrator for additional milling /asphalt in the amount of $43,262.80. CEI and
County rejected substantial completion of project due to asphalt damage, uneven pavement,
drop off conditions and incorrect striping. Contractor rework in progress.
• Duck Key Security District Cameras — Final System use training to be scheduled by the
Sherriffs Dept. and The Duck Key Security Board. Date to be determined.
• Garrison Bight Bridge Repair Project — — Roadway base reconstruction and asphalt
structural course complete. Final asphalt friction course to be completed by 2nd week in
September. Bridge top deck repairs to be completed by the end of September ending the
nightly lane closures.
• 1 St Street /Bertha Street Drainage Improvement Project — Selection Committee met to discuss
and rank respondents on August 24 Approval to negotiate with first ranked respondent on
September BOCC agenda.
• Engineering Continuing Services Contract — Current Continuing Engineering On Call Service
contracts expire in January, 2018. Request for Competitive Solicitations advertised and opens
September 12
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• Community Aesthetic Feature Big Pine Key — Consultant site plan for signs approved by
Lower Keys Chamber of Commerce at their August 16 meeting. FDOT required resolution on
September BOCC agenda.
• Community Rating System Drainage System Maintenance Program (CRS) —
Engineering /Roads staff completed collection of GPS locations of county maintained drainage
structures and transmitted information to GIS Department. Staff assisted consultant staff with
collection of additional drainage system elevation data for use in modelling efforts for CRS
program submittal. Staff working on drainage maintenance deliverables for October, 2017
submittal.
• LiDAR/Asset Management — Staff assisted Sustainability staff with evaluating and negotiating
contract for LiDAR mapping services and roadway asset extraction services. Contract with
Michael Baker, Inc. is on the September agenda for approval.
• Traffic signals — staff coordinated with FDOT to inspect and accept the signal upgrade work
(new controller and cabinet) at the Ocean Boulevard, Tavernier signal; staff and consultant
provided support to Keys Energy (maintenance contractor) for controller upgrade and
reprogramming at the Sugarloaf Boulevard signal and Big Coppitt flashing beacon. Engineering
staff met with representatives from FDOT to begin discussion for transfer of maintenance that
will be effective on July 1, 2018.
ROAD DEPARTMENT
Lower Keys
• Chip /Brush -
15 Miles
• Right of Ways mowed -
100 Miles
• Weed Eating Operations -
5 Miles
• Cold Patch Pot Holes -
6.5 Miles
• Road Sweeping -
4.5 Miles
• Trim and Chip Coconut trees -
5 Miles
• Mulch Deliveries - 20 Deliveries
Total of 49 tons savings of $8,610.00 in dump fees
• Sign Technician
27 Locates /41 Signs /18 Posts
• Special Projects
• Safety Meeting at Harvey Government Center
• Chipping Brush At Big Pine Community Park
• Chipping Brush At Blue Heron Park
Upper Keys
• Buzz Bar / Chipper Operation------ - - - - --
• Mowing Operation -------------------------
• Sweeping Operation----------------- - - - - --
• Sign Department----------------------------
locates performed, 30 RPM'S installed.
• Weed Eat Operation------------------ - - - - --
• Pot Hole Repair
- - - -- -33.9 miles
- -- 104.73 miles
-- -131.0 miles
71 new signs installed, 7 new posts installed, 2
18 subdivisions
18 subdivisions, 1175 pounds of cold patch used
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• Striping--------------------------------------
• Stop Bars installed -------------------------
• Bucket Truck work------------------ - - - - --
• Trim Trees on SUP------------------ - - - - --
- -300 feet
-2 new thermo stop bars installed
--- - - - - -2 large trees removed.
---- - - - - - miles
Special Projects / Other Work
• Build and install new Sheriff sign in PK for Facilities dept.
• Work in rear parking lot behind PK Court House, level and grade using 6 tons of material
Card Sound Report
• Total NOT collected for July $11,263.00 due to lifting tolls because of heavy traffic.
PROJECT MANAGEMENT / FACILITIES
Correction Facilities
• Contractor installed 2 new Grinder Pumps for the Marathon Substation.
• Commenced roof repair on Marathon Substation.
Stock Island Detention Center
• Contractor continued installation of new Chillers.
• Contractor performed PM on the Elevators.
• Contractor continued the installation of the new Chiller on the Sheriff's Headquarters Building
• Contractor commenced the installation of the new fence around the Jail.
• MCDC passed the FMJS inspection for Accreditation.
• Contractor installed new Dock Leveler in the loading dock area.
• Contractor commenced the renovations of the DJJ for the new Evidence locker.
Monroe County Detention Center - Stock Island
Percentage of customer requested work orders completed within 3 days with KPI
45% of 119 Customer requested work orders were completed within 3 days during August 2017
61 % Complete m KPI a WCl_Completed_3days
150.00 -
125.00
100.00
75.00
50.00
25.00
0.00
16May 16June 16July 16Aug 16-Sep 16-oct 16-Nov 16-Dec 17 -Jan 17 -Feb 17 -Mar 17 -Apr 17 -May 17 Jun 17 Jul 17 Au
H% Complete 74% 78% 61% 65% 44% 68% 56% 51% 44% 42% 48% 55% 119 39% 41% 45%
Y KPI 0.63 1.79 1.49 1.82 1.69 1.23 1.12 1.25 1.35 9.60 1.14 1.33 1.09 1.02 1.19
N WO Co mpleted _3days 120 139 91 118 74 84 63 64 60 40 55 73 43 2 54
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Packet Pg. 1802
Facilities Maintenance /Parks & Beaches
Lower Keys
• Office renovations for HR at Gato
• Install new carpet in Facilities Maintenance Office
• Install new flooring at Marriage License office at Clerks Office
• Install new carpet in Traffic Division and admin office at Clerks office
• Install new flooring Grand Jury Assembly Room at FJC
• Repair Bocce Courts at Big Coppitt Park
• Hurricane trimming of tree in Lower Keys
• Windowing of shoreline at Big Pine Comm Park
• Install new batting cage netting at Big Pine Comm Park
• Gate Repairs at Bayshore Manor
• Repairs to sun sails at Bayshore Manor
• Interior Painting at State Attorney Office
• Interior Painting at Gato
• Interior Painting at FJC
• Painting at Bayshore Manor
• Compressor and Chiller repairs at Gato
• Pressure wash steps at Higgs Beach
• Continue work at Lighthouse Fence
• Picnic pavilions painting at Higgs Beach
Upper Keys
Murray Nelson Government Center:
• Provided Assistance for thirteen events in the auditorium
• Dri112 Holes in Desk for cables for Rm 223 Lisette in Code Enforcement
• Remove 2 Keyboard Sliders from Rm 223 Lisette in Code Enforcement
• Replaced 2 Ballast and 6 Bulbs on Entrance Sign "Murray Nelson" outside front Entrance
• Contractor Fixed Exterior Door Bayside
• Replaced New Florida Flag and United States Flag
• Rebuilt Steel Cover to Protect the Valve Sprinklers
• Fixed Brenidy Office Desk Drawer
• Fixed Charging Plug in Parking Lot
• Contractor Installed Partition, Cubicles for 2nd Floor Murray Nelson
• Ten Keys made for Bunny Partner in the Health Department
• Contractor Repaired Air Handler # 143 and 46
• Clean Bike Rack Area and Place Sign to Notify Bike Users that Maintenance will be one day a
week and please remove Bikes during this time
• Fixed Light Fixture over the desk in Ed Koconis office Room 117
• Install Cork Board in Room 212
• Repair 2 Boards on Dock
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Social Services Department:
• Hang New Mirror and Hang Pictures to different Wall
Plantation Key Courthouse:
• Replaced Lights in Court House — (2) Ballast (10) Fluorescent and (2) Bulbs
• Fixed Light in Elevator
• Fixed Door Buzzer at Jessica Desk in State Attorney Office
• Installed Switch in Court Room B to help with Light Out Problem
• Fixed Toilet Handle in Ladies Restroom Outside
• Contractor changed (3) combo Locks in State Attorney Office
Ellis Building:
• Installed New Water Heater in Property Appraiser Office 30 Gallon
• Replaced Light Bulb for "Exit Light"
• Fixed Ceiling Fixtures at Tax Collector Office — Chri stine Pause
• Trim Trees at Opening to Service Entrance
• Installed New Water Heater in Family Court 30 Gallon
• Replace Lights (2) Ballast and Light Bulbs entire Tax Collector Office
• Fixed Lights out in Employee Bathroom
• Fixed Door Lock in Drug Court that sticks and hard to open
• Replace Ceiling Tiles thru out Building
• Contractor Installed New In Line Dehumidifiers in Tax Collector Office
Duplex Residence:
• Repaired Rain Gutter West side of Duplex
Tavernier Fire Station # 22:
• Repaired and Supported Counter Top in Office
• Replace Ceiling Tiles
Roth Building:
• New Sign Installed for Sheriff Office
Islamorada Library:
• Fixed A/C Unit in Break Room of Library
• Fixed door Hinge for money Drawer
• Install Thermostat for Front Desk Area
Key Largo Library:
• Repaired Roof Tiles due to Leak
• Fixed Community Room Door Panic Bar
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Magnolia Public Works:
• Put Together Picnic Tables and Benches for the Parks
Key Largo Community Park:
• Fixed Men's Bathroom Faucet
• Disperse New Picnic Tables in the Park
Rowell Waterfront Park:
• Remove Old Stuff Out Of Building
Harry Harris Park:
• Repair Pavilion at Kiddy Playground
• Installed New 18,000 BTU A/C Unit in Toll Booth
• Disperse New Picnic Tables in the Park
Notes:
1. Preventive Maintenance completed for some HVAC units.
2. Performed a safety inspection at the Skate Park in Key Largo Community Park. C
3. Performed playground high frequency inspection for all Upper Keys Parks with Playgrounds.
4. Harry Harris Park was scheduled for softball and baseball practices and tournaments.
5. Hard Surface Courts and Sand Volleyball Courts Inspection August, 2017
6. Park Common Areas Inspection August, 2017
7. Parking Lot and Sidewalk Inspection August, 2017
8. Exercise Trails Inspections August, 2017
FLEET MANAGEMENT
• Garage staff completed monthly safety training (HEARING CONSERVATION).
• 3 Fleet garage inventory reviews - ongoing
• Reoccurring Murry Nelson generator problem diagnosed and repaired.
• Road Department sewer clean out truck diagnosed and repaired.
• Web base diagnostic subscription renewed for all garages.
• Updated mechanic certification files; copied to Sheriff Department as requested.
• End of year stock tires ordered for Sheriff Department.
• Completed Key West lift repairs from inspection; Marathon and Upper Keys - pending.
• Completed Fleet's annual performance evaluations.
• Working on revisions for Fleet Department web page.
• Completed major repairs on Sheriff Department Blue Bird bus.
• Resolved generator failure on Sheriff Department command post vehicle.
• Completed repairs on Sheriff Department crime scene van.
• 2 new mechanics attended new employee orientation.
• 2 Fleet staff members attended Teamsters training session.
• Assisted Risk Management with fuel tank insurance information.
• Marathon fuel port box installation- ongoing.
• Re- install of Dean Lopez emergency power generator - pending.
• Completed FDEP mandated underground fuel tank inspections.
• Prepped Marathon Airports surplus ARFF fire truck for upcoming sale.
• 1 Fleet mechanic attended Sheriff Department arbitration installation training.
• Repair of garage decal label makers - ongoing.
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• Gato Building generator repairs- ongoing.
• Surplus clam truck prepped for service; re- assigned to Solid Waste Department. New replacement
unit - pending.
• Solid Waste Department brush cutter repairs- ongoing.
• Corrosion control and painting of Key West and Marathon fuel tanks - pending.
• Midyear vehicle surplus sale- ongoing.
• 2 Fleet Techs temporarily assuming Marathon Lead duties until position is filled.
• Assisting with Marathon and Key West Airport surplus vehicle sales.
• Completed research, repair and modification of Sheriff Department speedometer calibration
machine.
• Marathon garage front end align machine out of service. Replacement of same- pending.
• Permanent installation of emergency power generator for Magnolia Street facilities - pending
• Elevation of various emergency power generators - pending.
• Completed pre- hurricane season generator oil changes.
• Completed pre- hurricane season generator fueling
• Additional pre- hurricane season prep activities - ongoing.
• Cudjoe substation generator repair- ongoing.
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• Safety certification for Key West chain and hoist I -beam- pending.
• Completed replacement of 2 emergency power generator exhaust systems.
• Replacement of 2 additional emergency power generator exhaust systems- ongoing.
• Completed Big Pine Fire Department fuel tank corrosion control and painting.
• Several mechanics voluntarily worked overtime to try and keep up while several mechanic 0
positions remain unfilled.
• Revisions to Fleet policy manual - ongoing.
• Written SOP's for vehicle procurement and surplus- ongoing.
• Seeking Key West establishment who can provide vehicle front end alignments - pending.
• Three garages combined processed and distributed (9,200) gallons of unleaded and (2,600)
gallons of diesel fuel.
• Three garages combined provided preventative maintenance and completed approximately (114)
unit safety inspections.
• Three garages combined opened and /or completed approximately (230) work orders.
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• Three garages combined presently have (8 1) active work orders.
• Professional accounting assistance for updating Fleet billing format -on hold.
• Corrosion control and painting at Marathon fuel facilities - pending.
• Corrosion control and painting of Marathon drive on lift - pending.
• In house CDL driver prep training - pending.
• 1 new mid -size pickup truck for Building Department -on order.
• 1 new mid -size pickup truck for Emergency Management -on order.
• 1 new Ford Escape for OMB - prepped, activated and delivered.
• 1 new Ford Explorer for Airport Marathon -on order.
• 8 new full size pickup trucks for Public Works Departments -prep and processing- ongoing.
• 1 new HD chip body truck for Upper Keys Road Department - prepped and activated for service.
• Received 1 new fork lift for Solid Waste Department -prep and processing- ongoing.
• 1 new tractor brush cutter for Solid Waste Department- prepped and activated for service.
• 1 new plug in hybrid for Extension Services Department- prep and processing- ongoing.
• 1 new ARFF fire rescue truck for Key West Airport-on order.
• 1 new crew cab special pickup truck for Key West Airport-on order.
• 1 new single cab pickup truck for Key West Airport-on order.
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• 1 new extended cab pickup truck for Marathon Airport-on order.
• 1 new Gator off road utility vehicle for Upper Keys Road Department -on order.
• 1 new Gator off road utility vehicle for Lower Keys Parks & Beaches -on order.
• 1 new box trailer for Lower Keys Parks & Beaches -on order.
• Updating contents labels for garage hazardous waste drums- pending.
• 3 county units remain out of service due to airbag safety recall.
• Processed monthly safety and PMI due reports for County, Sheriff, Social Services, Airports and
Health Department.
• Processed monthly fuel billing accounts receivables for all in- program County Departments.
• Processed monthly fuel billing ; Schoolboard accounts payables.
• Processed monthly invoices and outside billing for not in- program departments.
• Processed daily and monthly parts and supply accounts payable invoices.
• Processed accident repairs for Risk Management and various departments.
• Processed factory recalls for various departments.
• Verified toll by plate invoices for various departments.
• Standardization of Fleet oil & lubes- pending.
• Interviews for Lead Mechanic Marathon - ongoing.
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• Interviews for Fleet Business Manager- ongoing.
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• Interviews for Apprentice Mechanic Upper Keys- ongoing.
• Emergency Management documentation issues (fuel quantities) and ground support — ongoing.
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• Completed revision of emergency support vehicle list for Emergency Management Department.
• Corrosion control and painting of Key West shop truck- pending.
• Finalized sale of approximately 27 surplus vehicles.
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• Disposal of obsolete and defective Fleet equipment - pending.
• Garage facility improvements all areas - ongoing.
• Prepping of Fleet supply, delivery and storage truck- pending.
• Prepping Mechanic 2 shop trucks- pending.
• Began updating Fleet Liaison list for FY2018.
• South Florida Workforce Investment Board seeking approval to purchase fuel from County.
• Fleet employee training and refresher training- ongoing.
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