Item M04M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
October 18, 2017
Agenda Item Number: M.4
Agenda Item Summary #3292
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Authorize entering into a 1 -year $0 time extension Change Order
No. 1 to the contract with Adventure Environmental, Inc. for the C83 canal restoration project in
Key Largo, to place the air curtain installation on hold to allow time for consideration of a potential
canal skimming program.
ITEM BACKGROUND: The Canal #83 Combined Organic Removal and Backfilling project was
the first combination muck removal and backfilling project to be conducted. It was designed for
muck removal to depths greater than - 6 feet Mean Low Water with subsequent backfilling. Work
was completed in July, 2017, with the exception of the installation of the air curtain. The air curtain
was put on hold until the results of the new canal skimming solicitation are known. This change
order provides a 1 year extension to the contract to reserve the County's option to install the air
curtain at a later time.
PREVIOUS RELEVANT BOCC ACTION:
3/23/16: Approval to advertise a Request for Proposals for completing a combination Organic
Removal and Backfilling Canal Restoration Demonstration Project in Canal #84 Rock Harbor,
Monroe County, Florida. [Note: C83 was subsequently selected once it was determined that no
volunteered access lots were available on C84]
09/21/16: Approval to Negotiate with the 3 vendors in rank order
11/22/16: Authorize entering into a contract with Adventure Environmental, Inc. for $1,524,040 for
the C83 canal restoration project in Key Largo, which includes muck removal, backfilling, and air
curtain installation.
CONTRACT /AGREEMENT CHANGES:
1 year no cost time extension
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
CO #1 signed by AEI
FINANCIAL IMPACT:
Effective Date: September 20, 2017 Expiration Date: August 3, 2018
Total Dollar Value of Change Order: $0 Total Cost to County: $0
Current Year Portion: $0 Budgeted: N/A
Source of Funds: N/A CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: $0
Revenue Producing: No If yes, amount:
Grant: No County Match: No
Insurance Required: No Additional Details:
REVIEWED BY:
Rhonda Haag
Completed
09/01/2017 10:21 AM
Pedro Mercado
Completed
09/01/2017 1:58 PM
Budget and Finance
Completed
09/01/2017 2:01 PM
Maria Slavik
Completed
09/03/2017 3:12 PM
Kathy Peters
Completed
09/05/2017 9:50 AM
Board of County Commissioners
Completed
09/20/2017 9:00 AM
N9.C.A INSTP. 8800.2
Elzclasurc (t )
March 28. 2017
Palle 3
MO NROE COUNTY /ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Organic Removal, Backfilling, and
Air Curtain Water Quality
Improvement Project Canal #83
TO CONTRACTOR: Adventure Environmental, Inc.
The Contract is changed as follows-
CHANGE ORDER NQ: 1
INITIATION DATE: March 6, 2017
CONTRACT DATE: November 22, 201
The original (Contract Sum) (Guaranteed Maximum Price) .............. .... .. ..._.-- .--- -....$ 1,524,040.00
Net change by previously authorized Change Orders ..................... ...... ............ ....... 0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was .. ...... . . . ..$ 1,524,040,00
The (Contract Sum) (Guaranteed Maximum Price) will i creased) (decreased)
unchanged by this Change Order-- .....$ 1,524,040
The new (Contract Sum) (Gu al�teed Maximum Price inc oiling this Change Order is .......$ 1 .524,040.00
The Contract Time will b increase (decreased) (unchanged) by ..... .. ........ ......... .......... 1 fear
The date of Substantial Comp Te ton as of the date of this Change Order's ............ ....... . .. ... AuaUS1 3. 2018
Detailed description of change order and justification:
The 1 year is for the County to issue a solicitation and testa demonstration program for
canal skimming. At the end of the 1 year period, at the County's option, it will then be
determined if the air curtain will be installed- If so, the Contractor will install it at the price
specified in the contract. If not, the Contract will terminate and the funds for the air
curtain will be retained by the County_
This change Order is U % of the original contract price. - - --
Not valid until signed by Owner, Engineer(i a pplicable), - and Contractor
ENGINEER:
CONTRACTOR:
e ate
DIRECTOR SUSTAINABILITY AND
PROJECTS G.
Date
(SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST:
KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By, .
LU
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Mayor /Chairman
M.C_A INSTR. 8800. 2
Enclosure (2)
March 28, 2017
Page 4
Change Order Attachment per Ordinance No, 0242015
• Change Order was not included in the original contract specifications. Yes ■❑ No ❑
It Yes, explanation: The 1 year is for the County to issue a solicitation and
test a demonstration program for canal skimming.
• Change Order was included in the original specifications. Yes ❑ No ❑■
If Yes, explanation of increase in prig:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No ❑o
It Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ■❑ No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No (■]
Should a claim under the applicabie professional liability policy be made? Yes ❑ No
Explain: